GUIDELINES FOR EXERCISING THE DELEGATION OF POWERS

S. No. Particulars
1 Exercise of the delegation of powers should be subject to observance of the Companies Act, 2013, Memorandum and Articles of Association of the Corporation, relevant directives
of the Central Government, Policies, Rules & Regulations of Corporation, approved Budget of the Corporation and the Principles of financial propriety
2 The Powers delegated to an executive can be exercised by the executive above his level. In cases where such authority has been exercised due to non- posting of lower Authority,
in such situations TOC/ TEC shall be constituted as per level of lower authority and higher authority who has approved the original award/ contract shall deemed to be next higher
Authority also.
3 Wherever GM (HR) is mentioned, it is specifically with reference to the functions in Corporate Office wherever GM is mentioned it refers to all at the level of GM.
4 The delegations gives herein refer to those items not specifically covered by the Rules of the Corporation on the subject.
5 The Financial Powers delegated herein are subject to Budget Provisions.
6 Wherever financial limit has been prescribed, this shall mean upto and including that amount. Further, award of the work/ supply/ service contract should be approved as per the
DOP clause at the time of award.
7 The financial limits specified for purchase/supply/services items are exclusive of taxes, duties, octroi, transportation etc. and for works are inclusive of taxes & duties.
8 Tender Committees are to be constituted as per Annex-II in all cases when financial consideration is Rs. 5 lakhs or more. The evaluation through tender committee is not required
in case of work/assignment given directly to institutions mentioned in the list given in Annexure VI, release of sponsorships, release of advertisements/notices etc in media, cases
of procurement from DGS&D and GeM Portal, subject to establishment of reasonability of rates by the concerned department. In other cases prior financial concurrence is to be
obtained and in case, approving authority as per DOP is also a committee member then approval of next higher authority is required. Policy Guidelines for Financial Concurrence
are given in Annexure-V.
9 Copies of orders for internal circulation should indicate the reference of financial advice/concurrence and approval of the Competent Authority.
10 The level of financial advice/concurrence should not be below two levels of the approving Authority. Exception required or difficulty faced, if any, is to be reported to Director
(Finance) along with the reasons to take appropriate action in the matter.
11 In emergent situations where in the opinion of the officer an immediate decision is required on a matter not delegated to his level on account of the safety and/or to prevent damages
and losses to assets of the Corporation and within the ambit of operational efficiency and necessity then he can exercise the powers delegated not exceeding two levels above him
and limited to the powers delegated to E.D. He shall send a report to the concerned officer for obtaining ex-post-facto approval as early as possible but not exceeding 7 days. The
power may only be exercised when the senior level officers cannot be contacted and their decision cannot be obtained. This will not apply to the Powers relating to the modification
in terms of contract, payment to supplier/ contractor/ employees, award of contract (except work orders) or similar nature which can await the decision of the concerned officer.
12 Layout, Architectural works pertaining to Guest Houses, Liaison Offices and Townships etc. shall be approved by the CMD. The following minor deviations can be approved by ED
(RO):
i. For Non-residential accommodation, a variation upto +5% over the approved floor area schedule.
ii. Adjustment in the layout of buildings within the boundaries of the Township / Complex as per site conditions/ functional requirements.

Any new building appearing in the approved layout / floor area schedule will require approval of CMD.
13 For imported items of spares, specialized expatriate services in O&M projects, the approval shall be accorded by the authority having the delegated powers for equivalent cost in
INR of such purchase/services, subject to prior administrative approval for release of foreign exchange by the concerned director and compliance of extant RBI regulations.
Proposals for payment of VCS / CDM /any other Carbon registry charges/ fees in foreign exchange shall be approved by concerned Director.
14 Administrative approval of CMD is required for the cases involving payment / liability/ remittance in Foreign Exchange equivalent to U.S. $ 2500 and above. However, for the cases
below U.S. $ 2500 or its equivalent the approval of concerned director is required.
15 Whenever material is issued to the contractor free of cost, the cost of material as per the sanctioned estimate shall be taken in account for arriving at the level of competency for
award of work, approval of deviations/variations, modifications in the tenders/contracts and time extension etc.
16 After administrative approval for the matters stipulated in Serial nos. 2(ii),3(ii)& (iii),4(ii), 5,6, 11, 16, 18, 33,34,35A,39 and 57 of Section-Ill, the procedure and further approval of
award of work will be as per Section I.
Approval for award of work and subsequent deviation & time extension for remaining clauses shall be dealt under respective clause of Section-III.
17 ‘Full Powers’ wherever mentioned shall mean and include delegation of powers up to C.M.D only and shall in no case exceed the powers delegated to C.M.D by BOD.
18 Sanction, abolish & operate post within approved manpower budget requires the approval of C.M.D.
19 ‘Project’ includes Power Stations and Projects in stages of construction, investigation, DPR etc.
20 ED, RO includes the Executive Directors of the Offices of Region & EDs at CO with Regional Jurisdiction. Wherever approval of CMD is required, proposal shall be submitted along
with the recommendation of concerned Director.
21 Whenever material (Capital assets/ capital Spares i.e. runner, etc.) in case of E&M /HM Works is issued to the contractor in respect of Service Contract/ R&M Works free of cost
or in other words contract is awarded for supply of labour, in all such cases the cost of material even if it is included in the sanctioned estimate shall not be taken in to account for
arriving the level of competency for award of work, approval of deviations/variations, modifications in the tenders/contracts and time extension etc.
22 Design Division may be read as O&M Division in case of Power Stations as the case may be.
23 HOD (EMS) will exercise the powers of HOP for the cases of Office Complex, Residential Complex and other works related to EMD Division, Corporate Office.
24 Part payment/advance up to 75% of the bill amount payable against the work done by the Contractor may be authorized by the Head of Project/Power Station on the merit of each
case.
25 Wherever annual limits are specified in the Delegation of Powers, a control register of approvals shall be maintained by the initiating division and in case of HOP, ED and Director
by their respective secretariat
26 Tendering of all Procurement/Contract cases with estimated cost of Rs. 2 lac and above or limit amended from time to time will be executed through e-procurement solution. For
waiver from e-tendering, approval of the CMD is required (other than Sl. No. 2.5 of Sec. I)