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Purchase Invoices

The document provides instructions for processing purchase invoices in Peachtree accounting software. It describes opening an invoice in Peachtree, entering vendor, shipping, and item information. It also explains how to record the invoice in the current month's journal by debiting and crediting appropriate accounts, and updating the accounts payable table with invoice details.

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Iliana Ramos
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20 views1 page

Purchase Invoices

The document provides instructions for processing purchase invoices in Peachtree accounting software. It describes opening an invoice in Peachtree, entering vendor, shipping, and item information. It also explains how to record the invoice in the current month's journal by debiting and crediting appropriate accounts, and updating the accounts payable table with invoice details.

Uploaded by

Iliana Ramos
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Purchase Invoices

Opening up Peachtree:

 Select Tasks
 Select Purchase/Receive Inventory from List
 Vendor ID: Who we’re buying the product from, options are JMSS, JMSJ, JMSD and occasionally Bionic
 Ship to: Where is this product going, normally it’s going to one of our customers but it could also be going to one of
our warehouses
 Date: Look for the Bill of Lading or Airway Bill in the shipping documents, the date on those will determine the date
you will use in Peachtree
 Invoice No. : At the top of the Tax Invoice
 Terms: These stay as default, no need to change
 A/P Account: 20,000 Accounts Payable-Affiliate
 Ship Via: Also stays at default
 In the Apply to Purchase Tab, type in the quantity, item number, the description will automatically populate
 GL Account will be 12,000 –Inventory
 Fill in Unit Price
 Total should match the total on the Tax Invoice
 Verify you’ve entered all correct information, Select Save along the top and Post to all Journals

Opening the Current Months Journal:

 You can find Journal under the Accounting folder


-Choose current Term folder
-Select current year and month folder
-Double click Journal excel file
 Once you’ve located and opened the Journal excel file, choose the “Purchase” tab
-Fill in Bill of Lading or Airway Bill date
-Vendor is who we bought product from (jmss, jmsd, jmsj or bionic)
-Invoice No will be invoice number from Tax Invoice
-Customer is who we are sending the product to
-Debit Main Account: purch-merch-affiliate
-Debit Amount: total amount of tax invoice
-Credit Main Account: a/p affiliate
-Credit Amount: total amount of tax invoice
 Fill in JPY or EURO amount when applicable along with exchange rate to the far right
 Save

Opening AP Table:

 Choose correct tab for who we’re purchasing product from (AP to JMSS, AP to JMSJ, AP to JMSD or AP to Bionic)
 Fill in Bill of Lading or Airway Bill date
 Invoice number from Tax Invoice
 And total amount of Tax Invoice
 Save

If the Purchase Invoice is for a customer, continue to Invoice as normal. If Purchase Invoice is for JMSNA going to one of our
warehouses, file in appropriate Purchase Invoice folder.

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