Invitation and Replies Class 12 Format, Examples Yasmin Rizvi (Minto Circle) We hold many social functions such as celebrations of birthday, engagement, wedding, martiage anniversary; appointment, promotion. Invitations form an important part of social dealings. An invitation is a request to an individual to come or go somewhere, or to do something, Invitations can be both formal as well as informal. Formal invitations are formal letters. They can be printed on cards or can be drafted in the form of social letters. Formal invitations can be of two types: 1. Printed invitation cards inviting guests to be present on a particular occasion. Such invitations do not include the name of the addressee. 2. Formal typed (handwritten) letter addressed to a VIP invited to preside over a social, cultural and educational function. In these invitations to VIPs the name of the addressee appears prominently. Formal invitations are formal and polite, pleasant and courteous. Informal invitations generally take the shape and form of personal letters. We use these to invite our friends, relatives and dear ones with whom we have intimate, personal and friendly relations. In informal invitations the tone and treatment is relaxed, informal and friendly. ‘A. FORMAL INVITATIONS Main Characteristics: A formal invitation is normally a single sentence presentation in third person. 2. Formal invitations are generally printed invitation cards. We use them to invite quests on some auspicious occasion like birthdays, weddings, inauguration of shops, houses, etc. 3. The invitation answers the questions who, whom, when, where, what time and for what, ie, 9 the occasion © name(s) of the invitee 2 name(s) of the host 0 date, time and venue 4, The other details include name, designation and address of the organiser, sponsor or host or the name(s) of the chief quest or special invitees, in case of an official invitation. ted formal invitations don't include the name of the addressee. Invitations to VIP to preside over a function do carry the name of VIP prominently. Length as per CBSE guidelines is limited to 50 words.|. PRINTED FORMAL INVITATIONS SOLVED QUESTIONS Question 1: Mis Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of October 20XX at 11 a.m. Prepare a draft of formal invitation letter for the purpose. Answer: M/S SHYAM LAL & SONS announce the opening of GALAXY NOVELTIES a general store in Geetanjali Enclave, Dwarika, Delhi INA€UGGRATION SUNDAY, THE 19TH OF OCTOBER, 20XX At 11 am. All are cordially invited Visit for all kinds of Grocery & Domestic items AVAIL INAUGURAL DISCOUNT OF 10% ON ALL GOODS RS.V.P Galaxy Novelties Phone: 011-27543201 Question 2 You are a student of Newton Public School, Nagpur. The school is holding its annual function on Saturday, the 15th November, 20XX at 11 a.m. The HRD Minister Dr M.M Joshi has consented to be the chief guest. Design an invitation card to be sent to the parents and other invitees. Do not exceed 50 words.Answer: The Principal, Staff and Students of NEWTON PUBLIC SCHOOL, NAGPUR solicit the pleasure of your company on the auspicious occasion of THE ANNUAL FUNCTION of their school at 11 am. on Saturday, the 15th November, 20XX Dr MM. Joshi, HRD Minister, Govt. of India will be the chief guest and give away the prizes to the students. RSVP Principal Newton Public School, Nagpur Phone: 325468 Question 3. Invitation in Letter format You are the Director of Apex Orientations, a leading name in postal coaching for competitive examinations including IIT-JEE and CBSE-PMT. Write letters to the principals of some prestigious schools inviting the names of two briliant students from each institution to attend their Counselling Session free of cost. Answer: APEX ORIENTATION 38-A, Old Rohtak Road, Karol Bagh, New Delhi-110005 Ph: 25384077, 25381077 25th March, 20XX The Principal ‘ABC School Delhi Sir/Madam ‘Sub: Free Counselling Session‘Apex Orientation is a leading name in postal coaching for competitive examinations. We regard your school as one of the prestigious institutions of Delhi. We shall deem ita personal favour i you recommend any two of your brilliant students to attend our Career Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th April, 20XX. The participation will be free of cost. Kindly send your recommendations by the 7th April Ritu Nanda Director WRITING REPLIES (FORMAL AND INFORMAL) OR RESPONDING TO INVITATIONS, A formal reply is usually very short. It is brief and to the point. The quality of a good reply is that it must always be pleasant, Even while deciining the invitation or expressing inability to attend ‘one must be polite and courteous. Formal replies demand a formal tone and treatment. There is, no room for unnecessary details or superfluous matter in them. ‘An informal reply or private letter may, however, express personal feelings or desires in an intimate style and informal tone. Main characteristics: (a) Formal Replies ‘Acknowledge the invitation. Express thanks in third person. Mention acceptance/regret. Specity the reason for refusal. Be brief and specific. Be formal in tone and treatment. Do not exceed the word limit (usually 50 words). OPN ODES (b) Informal Replies 8. Acknowledge the invitation in first person. 9. Use second person for the sender of invitation. 10. Mention acceptance/regret, 11. Specify the reason in case of refusal. 12. Use warm and simple language. 13. Do not exceed the word limit (usually 50 words)RESPONDING TO INVITATIONS (i) FORMAL REPLIES SOLVED QUESTIONS Question 1: Draft a formal reply accepting an invitation to be present on the occasion of the wedding of Ankush S/o Mr & Mrs Shankar of 24, Green Park Road, Kanpur. You are Vikram Gaur of Raja Ki Mandi, Agra. Answer: Mr and Mrs Vikram Gaur thank Mr And Mrs Shankar for inviting ther on the occasion of the wedding of their son Ankush at 24, Green Park Road, Kanpur on 15 May, 20XX and assure them that they will be present on the occasion to wish the newly weds a very happy married lite. Mrand Mrs Gaur will reach Kanpur by the Agra Mail which leaves Agra at 8.00 a.m. Vikram Gaur 5 May, 20XX Note : Contact me for questions about the toy Yasmin Rizvi PGT (English ) Minto Circle