Letter Writing
Generally writing is a mode of communication and letter writing in particular
is a special means of communication. A letter not only carries a message but also
receives a message. It is an effective substitute for face to face meeting. It enables
one to make and keep friends, and it attracts and holds customers, and it builds a
favourable image for any individual/company/institution/establishment. The art of
writing a letter requires practice, knowledge about proper form and the ability to
put into words your feelings, thoughts or ideas.
Points to Remember to write a Letter.
1. Proof read your letter after writing it. Check for sentence structure, grammar,
spelling mistakes.
2. Keep the recipient in mind, and write in a way that he /she can easily understand
the letter.
3. Don’t use abbreviated dates,(eg) use October 20,2016,and not 10/20/16.
4. Use appropriate vocabulary even if you are writing a complaint letter.
5. Be Brief and write to the point but don’t leave out any important information
A personal letter is sent from one individual to another individual or
organisation in order to address matters in a informal nature.
1. Write a letter to your friend describing her about your visit to a book fair.
4 august 2019
Chennai
My dear Sree Lekha,
Last week I visited the book fair along with my friends at St.George’s Cathedral
School, Royapettah. We all reached there around 10 am. There was a huge crowd.
There were many book stalls with books related to various subjects like science,
Psychology, commerce, Literature and History.
We were able to see the stalls of many publishing companies .we had a great
time in going through these stalls. Some of the famous publishing companies like
Tata McGraw-Hill, Penguin books, Oxford University Press and etc, had displayed
their collection of encyclopaedia and general knowledge books. We could also see
stalls on computer related books on latest computer hardware and software and
also stalls of art and crafts were put up.
I was overwhelmed to see so many books as you know I love books and they
are one’s best companion and guide. I bought some novels and short story books
for Rs .1000/- .Since I have taken less amount I could buy only few books, but I
am not disappointed. I am looking forward to the next year’s book fair.
We came back in the evening but I was not tired at all, rather I was thrilled in
the world of books. I missed your company very much. I wish you to come for the
Book fair next year. Convey my regards to your parents.
Yours lovingly
Hema
2. Write a letter to the editor of the newspaper “Deccan Chronicle” stressing the
need to control water pollution in your Locality.
The Editor 12/7/19
Deccan Chronicle
Chennai-05
Sir,
It is high time to control the pollution of our water bodies and preserve our
water resources, as increase in human exploitation of our natural resources would
endanger our existence. The water bodies in urban areas bear the brunt of
urbanisation and industrialisation. They are turned into dump yards and sewage
disposal areas. Consequently, we lose our precious water bodies and the polluted
water also poses a real threat to the human lives.
It is the duty of every citizen and the government to control this water pollution
and preserve our water resources. The following steps should be taken
immediately.
1. Encroachments near the water resources should be banned.
2. Sand mining should be prohibited.
3. Industrial wastes should not be allowed to enter the water bodies.
4. Awareness programmes to be conducted on the importance of preserving our
environment.
5. Severe punishment should be given to those who violate the rules.
If all these measures are taken, there is a hope to preserve our water
resources for our prosperity.
Yours faithfully
G. Saivarath.
Letter of Inquiry
To Date: 13/8/20
R.Mani
Advertising Head
Zenith Advertising Company
No.44,Richmond Street
New Delhi-24.
Dear Mr. Mani
I am K. Rajesh, marketing manager at Sukla International Company and I am
writing this letter to you to get a clarification regarding few E-mails which you
have sent recently. I have a confusion in business communication and I wish to
clear it out upfront.
Last week we discussed in our meeting to create an advertising plan and proposal
for advertising of our new brand and its products. In view of it I received a plan
from you last week, but two days before, I received a completely new and different
plan on email. I replied back to you asking about which one to consider but you
didn’t send any reply. Kindly look into the matter and let me know which plan to
consider so that I can go ahead and work on it.
I hope to get a reply soon as our product launch is on next week.
Thanking you
Regards
K. Rajesh
Job Application Letter
Writing an application (covering letter) for job and preparing a data or resume to
be sent along with it needs the most important skills.An application letter tells a
person’s suitability for a job or ability to work.
Structure of Job Application Letter
In the opening paragraph , always mention the post/position for which the
application is written.
In the second paragraph, give the applicant’s educational details and
professional qualification.
In the third paragraph, mention the applicant’s work history and experience
and also mention the areas of special responsibility or any other
extraordinary activities to which his or her work entailed.
In the last paragraph give details about present job and give reasons for
why you want to change the job. Give some interesting information about
the applicant and the applicant himself would like to know more about the
job,the duties expected of him, the prospects the job offers etc.
Qualities of Good Job Application Letter
Use standard letter format and style.
The tone of the letter should be positive
Show interest and concern towards the job and company.
Give specific details of the applicant’s education,training,experience and
skills should be emphasised.
Organise your letter with consistent style and logical sequencing.
Basic Format for a Cover Letter
1. Heading (post applied for)
2. Address of the Applicant
a.Do not use any comma or full stop
b.Mention only the flat or door number (E.g. Do not write NO.47)
3. Date
Write as DD/M/Y (E.g. 30 August 2013 or August 30,2013 (Do not write
30/08/13
4. Recipient’s Address
Take care of the spelling while you write words like ‘personnel manager’
5. Salutation
Start as Sir or Dean Sir followed by a comma
6. Subject
Mention clearly the post applied for.
7. Reference
Mention the source (the advertisement,date)
8. content
It should contain six or seven sentences.
a. First sentence about the reference
b. Two sentences on your highest qualification and the merits (Rank) if any
c. In what way you are suitable and competent to hold the post and reason
for applying (Experience)
d. Some remarks about your expectations (work ambience,your contribution
to the growth of the company)
e. Appealing closing remarks
9.Subscription
10. Enclosures
JOB APPLICATION LETTER
Cover Letter
I.Ruban Victor
17, Giri Street
Nungambakkam
Chennai-34.
20 March 2020
The Senior manager
GSB Bearings Ltd
165,Mount Road
Chennai-600 003.
Respected Sir,
Sub: Application for the post of Development Engineer in your Organization-Reg.
Ref: Your Adv.No 456 /FGN/15/3/2020 published in “The Hindu”.
With reference to the advertisement cited above, I offer my candidature for the
post of Development Engineer, with regards to my academic career, I am a fresher
with M.Tech in Mechanical Engineering from National Engineering College,
Chennai with distinction. I did a 4 month project work in the field of bearings in
KVS Bearings Ltd. Mysore and a two month project in marketing division of KVS
Bearings Ltd. Hyderabad. As the field of my specialization is in Bearings, I am
confident of performing my job efficiently. Further, the experience I gained both as
a development engineer and incharge of the marketing division would help me to
discharge my duties with commitment and initiative.If offered an opportunity to
serve in your company.I will prove to be an asset to the company.
Thanking you
yours sincerely
(I.Ruban Victor)
Encl
Resume 1
Certificates 7
Testimonials 5
Resume Preparation
A curriculum Vitae (CV) is a presentation in writing, giving one’s personal
details,academic background,work experience,achievements and strengths.The
objective of a good CV is to present yourself impressively to someone who might
give you a job or help you to enhance further your career prospects.
A CV is also known by other names like Resume,bio-data and profile. some of
the difference between them are:
Curriculum Vitae
It is written in 2 to 8 pages long
Experienced professionals use CVs.
Resume
It is written in one or two pages long
Bio-data
Used for matrimony and defence services
It gives detailed important statistics
Profiles
Used by trainers and consultants
Points to Remember to write a Resume
1.Analyze the job description
2.Choose a format
3. Generate a list of accomplishments
4.Identify relevant skill areas
5.Write descriptive phrases
6.check your data twice .
7.Be careful to send the application to the correct companies in case if you are
applying for more companies.
8.Get the consent of the person whom you are mentioning in reference
SAMPLE RESUME
I.Ruban Victor Email: ruban_560@yahoo.co.in
17,Giri Street Mobile: 9999444441
Nungambakkam
Chennai 600034
OBJECTIVE
To enhance my knowledge in innovative technology applications and to
develop world class solutions to real world challenges through a career in various
fields so that I could be a positive asset to my organization and mutually grow with
it.
EDUCATIONAL DETAILS:
S.NO Course Institution Period Class/Percentage Remarks
1 M. Tech National 2008-2010 9.9 CGPA University
Engineering gold
(Mechanical College Medalist
)
2 B. Tech MIT 2004-2008 93 Departme
nt first
(Mechanical
)
3 HSC St.John’spubli 2002 -2004 98 Class first
c school New
Delhi
4 SSLC Grace School , 2000-2001 97 School
New Delhi First
EXPERIENCE DETAILS:
S.NO DESIGNATION COMPANY PERIOD REMARKS
1 Senior Toyota Motors June 015 to Won the best
Mechanical till date team award in
Engineer 2017
2 Asst. Engineer Renault July 2011 Known for
Mechanical Nissan May 014 meticulous
planning
TRAINING DETAILS:
Underwent one year internship at Tata Motors from June 2011 to march 2012
CO- CURRICULAR ACTIVITIES:
1. Won the best project award in M.Tech for designing a Pneumatic actuator
based device which supported helix for inline manufacturing using solid
works.
2. Presented a paper on “Active roll –over protection system in Automobiles. –
A study” in the International conference at National University, New Delhi
October 2007.
3. Presented a paper on “Acoustics finite elements” in the national conference
at the university of Mysore in may 2006.
Extra curricular activities:
Member of NCL, NSS, Scout and Rotaract club
Participated in a ten- day NSS Camp in september 2003.
Computer skills
1.Basics -MS-Excel,MS-Word,Power Point
2.Languages -Perl,PL/SQL,HTML
3.Operating System -Windows 98,Windows XP
PERSONAL DETAILS
Date of Birth/ Age : 18.03.83, 39 yrs
Permanent Address :14/3/A,HimalayaAvenue,Chameli,UttarPradesh- 98
Languages Known : English, French, Hindi, Tamil and Telugu.
Sports : National Level athlete 200m
South Indian Karate Championship
Hobbies : Singing, Gardening, cooking stamp collecting.
References : 1. Mr. George D’ Souza
Director
Vertin India Ltd.
Chennai – 48
Mobile No: 9190008282
2. Dr.Vandana Srinivasan
Head of the Department
Mechanical engineering
IIT, Kharagpur
Mobile No: 90913244547
Declaration
I hereby declare that the details given above are true to the best of my knowledge
and belief.
(Signature)
I.Ruban Victor
Place: Chennai – 600323
Date: 20 June 2016
