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xlsx
HOW TO USE ?
For one given area, the 5S implementation has to be managed in two phases :
1st phase : Reach the 5th S through a 5S workshop, starting from preparation, S after S.
2nd phase : Maintain the 5th S in this area.
Management during the 1st phase : use the checklist from the tab 'Questionnaire to
reach 5th S'.
Each S has to be validated by the workshop Sponsor.
A S can be passed only if 100% of requirements related to this S is fulfilled.
The 5th S has to be also validated by the Site / Plant VPS Committee., who has the authority to close
the workshop.
Management during the second phase : use the 5th S OJT
In case of detected gap while performing the 5th S OJT, immediate correction is required; if not
possible, a new 5S loop has to be started from the lowest S impacted.
Exemple 1 : A gap has been identified during the 5th S audit, e.g. a new comer is not trained to 5S
standard =>
action is to train him and 5th S is kept providing this is done before next audit.
Exemple 2 : A new equipment is installed inside the perimeter : Needs to CLEAN the former zoning, to
define the new one, and to update the 5S standard => back to 3rd S.
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Exemple 3 : an existing cabinet is moved inside the perimeter, but with USELESS stuff inside => Back
to 1st S.
Exemple 4 : A new fixture is introduced on one workstation, need to UPDATE the 5S standard of the
workstation => Back to 4th S.
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Activity Document
Implement Questionnaire to
Preparation Step reach the 5th S
(Preparation
section)
No
Preparation
100% Validated
Yes
Implement next S 5th S OJT
Questionnaire to
reach the 5th S
No
Is "S"
validated ?
No
Yes
Is 5 th "S"
reached ?
Yes
Maintain 5th S level 5th OJT
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Maintain 5th S level
No
Need to
start a new
loop?
Yes
Restart 5S
implementation
process from the
lowest S impacted
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AREA :
Points to assess Y/N
0.1 The 5S workshop team, pilot & sponsor are identified.
5S WORKSHOP PREPARATION
The 5S perimeter is defined.
0.2 In Production & Logistics, it is drawn in accordance with the
principles of zoning.
The 5S workshop team, pilot & sponsor have been trained to
0.3 5S according to the 5S implementation methodology.
The target date of 5th S achievement is defined and validated
0.4 by pilot’s N+1.
0.5 5S workshop sessions are defined (when & how long).
Number of YES
PREPARATION PASSED (Y / N)
Rule : Preparation phase is passed only if 5 Yes out of 5
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SIGN OFF OF THE SPONSOR :
Points to assess Y/N
Temporary quarantine area is defined to collect suspicious
1.1 items.
The equipment and tooling shared by several islands is
placed in a common area.
1.2 Only the equipment and tooling necessary for the island is in
the island.
1st S : SWEEP AWAY
No component or material not related to production / process
is on the ground or inside the machine or furniture (e.g.
1.3 cabinets, tool boxes).
The top of machines & lockers is free of any object.
In the tool boxes, cabinets & drawers, desks … all objects
have a defined use.
1.4 All electrical cables, IT cables and fluid pipes have a defined
use.
1.5 Useless displayed information is removed.
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List of all movable items, including documents, useful for
1.6 production of the island, is established.
Number of YES
1st S PASSED (Y / N)
Rule : 1st S is passed only if 6 Yes out of 6
SIGN OFF OF THE SPONSOR :
Points to assess Y/N
All the items listed in the movable objects list have an
2.1 identified storage location.
2.2 Storage locations are compliant with zoning rules.
The frequently used items are located close to their point of
2.3 use.
All safety covers are installed on equipment at their standard
2.4 position.
Electrical cabinets are closed and locked.
2nd S : SORT
All movable items standing on the floor are either on feet, or
2.5 on wheels.
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2nd S : SORT All cables, wires, pipes,… are properly installed without any
2.6 risk for people, facility & equipment.
2.7 Storage, scrap & waste locations are defined.
All objects in the tool boxes, cabinets & drawers, desks …
2.8 have an identified location (by object or by family of objects).
2.9 Communication area is organized.
2.10 Information to be kept after posting is defined.
Number of YES
2nd S PASSED (Y / N)
Rule : 2nd S is passed only if 10 Yes out of 10
SIGN OFF OF THE SPONSOR :
NOTA : This check list is designed for production and logistic areas.
AREA :
Points to assess Y/N
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The floor is clean and in good condition.
3.1 Any trace of obsolete zoning has been removed.
Machines, cables, connections are clean and in good
3.2 condition (inside, outside, top & bottom).
Tools and other technical equipment are clean and in good
3.3 condition.
All fixtures and surfaces in direct touch with the product are
3.4 clean and in good condition.
3rd S : SPOTLESS
3.5 Means of handling are clean and in good condition.
3.6 All containers are clean and in good condition.
3.7 The furniture is clean and in good condition.
The documentation and the display is clean and in good
3.8 condition.
Current traffic organization signs and workplace identification
3.9 are clean and in good condition.
3.10 Work clothes are clean and in good condition.
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Number of YES
3rd S PASSED (Y / N)
Rule : 3rd S is passed only if 10 Yes out of 10
SIGN OFF OF THE SPONSOR :
Points to assess Y/N
The zoning is made and compliant with Valeo zoning
4.1 methodology.
Traffic organization and work area visual identification is
4.2 done.
A standard is defined for floor, furniture and communication
4.3 area.
A standard is defined for equipment including fluids &
4.4 electrical connections.
4th S : STANDARDISE
A visual 5S standard exists for all the movable objects of the
perimeter.
4.5 It includes a lay out of the equipment and furniture of the
area.
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4th S : STANDAR Standard conditions of the workstations are defined (standard
4.6 state at beginning and end of shift, including fixtures and
surfaces in direct touch with the product).
A tidying standard is defined for inside of drawers and
4.7 cabinets (by object or by family of objects).
Cleaning instructions are defined (who, when, where).
4.8 A cleaning kit standard is defined and is available.
All above 5S standards are listed on the master list of
4.9 documents and managed as usual work instructions.
4.10 A standard is defined for the working uniform.
Number of YES
4th S PASSED (Y / N)
Rule : 4th S is passed only if 10 Yes out of 10
SIGN OFF OF THE SPONSOR :
Points to assess Y/N
5th S : SUSTAIN
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5th S : SUSTAIN The 5S standards are known and respected by all members
5.1 of the team.
5S training is part of new comers’ induction.
Regular audits system is defined (at least monthly, using this
5.2 '5th S’ check list template) in order to maintain the 5 th S,
detecting gaps vs. 5S standards of the area.
5.3 Workers wear the standard uniform.
Number of YES
5th S PASSED (Y / N)
Rule : 5th S is passed only if 3 Yes out of 3
SIGN OFF OF THE SPONSOR :
SIGN OFF OF THE SITE / PLANT / PRODUCTION
MANAGER
IN SITE / PLANT VPS COMMITTEE :
NOTA : This check list is designed for production and logistic areas.
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Scheduled progress actions Who When
/5
If YES, GO TO NEXT S
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DATE :
Scheduled progress actions Who When
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If YES, GO TO NEXT S
DATE :
Scheduled progress actions Who When
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If YES, GO TO NEXT S
DATE :
areas.
Scheduled progress actions Who When
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If YES, GO TO NEXT S
DATE :
Scheduled progress actions Who When
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If YES, GO TO NEXT S
DATE :
Scheduled progress actions Who When
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DATE :
DATE :
areas.
