Time Tracking in
Workday
Contents
Overview
Time Entry in Workday
Time Off in Workday
Summary
Time Off in
Overview Workday
Time Tracking
Time Entry in
Workday Summary
Time Tracking in Overview
Workday Time Entry in Workday
Time Off in Workday
Summary
Overview
What is Workday?
Workday is a new generation of enterprise applications that work the way you
work. It is integrated, intuitive, and accessible wherever you are. Workday
looks and feels like your favorite consumer website and is designed for speed,
usability and flexibility.
Workday will replace the need for the following systems:
• HRIS (Human Resources Information Systems), including the HREM
(Human Resources Employee Module)
• HR Connection
• TMS (Talent Management System) - Position Module
• PRS (Payroll Roster System)
• ADP for Payroll (outsourced Payroll processing)
• Green Paper Time Sheets
• Shadow Systems (Excel spreadsheets, Word documents, etc.)
Course Objectives
By the end of this course, you will be able to:
Understand how to enter time in Workday
Understand how to request time off in Workday
Understand how to correct time off in Workday
Time Off in
Overview Workday
Time Tracking
Time Entry in
Workday Summary
Overview
Time Entry in Workday Time Entry in Workday
Time Off in Workday
Summary
Time Entry in Workday
One of the most noticeable changes for employees who track
their hours is the removal of the green timesheets. Your time will
now be completed in Workday, which will provide a drastic
increase in efficiency.
Time Entry in Workday
In order to enter your time in Workday, locate the Time
Bubble on your Workday Home page. Beneath the Time
Bubble’s Enter Time column you will select to enter time for
the current week, previous week, or another week by
selecting either This Week, Last Week, or Select Week,
respectively.
Time Entry in Workday
It is important to note that when you are entering your time, the
Position field will default to your primary position. Click the down
arrow and select the appropriate position for which you are
entering time from the drop-down list.
Time Off in
Overview Workday
Time Tracking
Time Entry in
Workday Summary
Enter Time Method
Auto-fill from Prior Week Method
Time Entry in Workday Quick Add Method
Time Block Method
Clear Time
Submit Time
Enter Time Method (1)
The Enter Time method of time entry allows you to enter your hours on an
individual, per day basis. This method is recommended when entering hours on
multiple positions for a single day. For further information on the Enter Time
method please refer to the Time Tracking for Employees quick guide.
Step 1. Click .
Step 2. The Enter Time page will be displayed. Complete fields to enter time:
Enter Time Method (2)
Step 1 – In the In field type the time when you begin work for the day. Type ‘a’
or ‘p’ at the end of the time to denote AM or PM.
Step 2 – In the Out field type the time when you finish work for the day.
Step 3 – In the Time Type field click the prompt icon and select the appropriate
time entry type from the drop-down list e.g. Time Worked
• Note: Do not update the Out Reason field as the value will defaults as Out.
A position field is displayed if you have multiple positions.
Auto-fill from Prior Week Method
The Auto-fill from Prior Week method of time entry allows you to copy your
hours worked from a prior week to the current week. For more information on
the Auto-fill from Prior Week method please refer to the Time Tracking for
Employees quick guide.
Step 1. Click .
Step 2. Select
Step 3. Select week to copy from drop-down.
Quick Add Method (1)
The Quick Add method of time entry allows you to add multiple time blocks to
the time calendar. This method is recommended when entering the same
hours on multiple days. For more information on the Quick Add method please
refer to the Time Tracking for Employees quick guide.
Step 1. Click .
Step 2. Select
Step 3. If applicable, select the Position
Quick Add Method (2)
Step 4. The Quick Add page will be displayed. Complete the appropriate fields
to enter time:
Time Block Method
The Time Block method of time entry allows you to enter time directly on the
time calendar for specific days. For more information on the Time Block
method please refer to the Time Tracking for Employees quick guide.
Step 2. Complete the
fields to enter time.
*Note: Be sure to select
Step 1. Double-click the the correct position.
date to enter time.
Clear Time
The Clear Time selection in the drop-down will clear all hours, both approved
and unapproved. For more information on Clear Time please refer to the Time
Tracking for Employees quick guide.
Step 1. Click
Step 2. Select
Step 3. Select the Confirm checkbox
Step 4. Select OK
*Note: To delete a single time entry, double-click the time entry you need to
remove and click Delete, and then click Delete again to confirm.
Correct Time
To correct time before submission, click on the day and time entered. A pop-up
window with the time In, Out, Time Type, Reason and comment fields appears.
Enter the correct time and click OK. If you need to make a correction after you
submit your time for approval, contact the person who approves your time,
and/or CMUWorks Service Center for assistance.
Submit Time
After you have used any of the above time entry methods to enter your time,
review your Total Hours for accuracy on the Time Entry calendar and submit
time. For more information on submitting your time please refer to the Time
Tracking for Employees quick guide.
2
Knowledge Checkpoint
True or False: Clear Time not only clears your unapproved hours, but also
clears an approved hours as well.
True
False
Note: You may have to double click to view the answer.
Knowledge Checkpoint
True or False: Clear Time not only clears your unapproved hours, but also
clears an approved hours as well.
True
* Clear Time will clear all hours,
both approved and unapproved.
False To remove a single time entry,
double-click the entry you wish to
delete.
Knowledge Checkpoint
True or False: The Quick Add method of time entry allows you to quickly copy
the time from the previous week to the current week.
True
False
Note: You may have to double click to view the
answer.
Knowledge Checkpoint
True or False: The Quick Add method of time entry allows you to quickly copy
the time from the previous week to the current week.
True
False *The Quick Add method of time entry
allows you to add multiple time
entry blocks for multiple days. The
Auto-fill from Prior Week method
allows you to copy the previous
week’s hours to the current time
period.
Time Off in
Overview Workday
Time Tracking
Time Entry in
Workday Summary
Overview
Time Off in Workday Time Entry in Workday
Time Off in Workday
Summary
Time Off in Workday
In order to manage your time off in Workday, locate the Time Off Bubble on
your Workday Home page. Beneath the Time Off Bubble’s Enter Request
column you will select to Request Time Off or Request Time Off Correction to
either with request or correct your time off. You can also view your time off
taken and current available balances.
Request Time Off (1)
You may request time off for Paid Time Off, Bereavement, Jury Duty, etc. For
more information on requesting time off please refer to the Request Time Off
quick guide.
Step 3. Click
Request Time Off.
Step 2. Select the days you
Step 1. Select the Time Off
plan to take off. The
request beneath the Time
selected days will be
Off Bubble.
highlighted in blue.
*Note: It is recommended that you delegate all of your Workday Inbox so that no
tasks are held up when you are on PTO/out of the office.
Request Time Off (2)
Step 4. Select the type of
absence you plan to take and
the number of hours, daily
that you plan to use.
Correct Time Off
If you have submitted time off that you would like to correct, you can now
request the correction of your time off through Workday. For more
information, please refer to the Time Off Corrections quick guide.
Step 2. Locate the date
that needs to be corrected
Step 1. Select the Time Off and enter the corrected
Correction request number of hours in the
beneath the Time Off Correction to Requested
Bubble. field.
Knowledge Checkpoint
True or False: You view your time off balance beneath the Time Bubble
on the Workday Home page?
True
False
Note: You may have to double click to view the
answer.
Knowledge Checkpoint
True or False: You view your time off balance beneath the Time Bubble
on the Workday Home page?
True
False
*You can view your time off balance
beneath the Time Off Bubble on
your Workday Home page.
Time Off in
Overview Workday
Time Tracking
Time Entry in
Workday Summary
Overview
Summary Time Entry in Workday
Time Off in Workday
Summary
Course Review
Now that you have completed the Time Tracking in Workday
course, you should be able to:
Complete your time entries using any of the various
methods reviewed
Clear and/or submit your time entries
Request time off
Correct your time off
Identify available resources to assist you in time entry and
request time off
Additional Resources
Quick Guides
Time Tracking for Employees
Request Time Off
Time Off Corrections
For questions about Workday processes, Contact the CMUWorks Service Center
Phone: 412-268-4600
Toll Free: 844-625-4600
Fax: 412-268-4444
cmu-works@andrew.cmu.edu
www.cmu.edu/hr/cmu-works
Congratulations!
You have successfully completed the Time Tracking in Workday course.
34
