Republic of the Philippines COMMISSION ON ELECTIONS Manila RULES AND REGULATIONS _INTING, Socorro B. Acting Chairperson ON THE RESUMPTION OF CASQUEJO, Marion S. Commissioner THE SYSTEM OF —FEROLINO, Aimee P. Commissioner CONTINUING REGISTRATION _BULAY, Rey E. Commissioner OF VOTERS FOR THE DECEMBER 5, 2022 BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS. Ken Promulgated: June 22, 20! RESOLUTION NO. 10798 Pursuant to the powers vested in it by the Constitution, the Omnibus Election Code, Republic Acts No. 8189, 10366, 10367 and other related registration and election laws, the Commission on Elections (Commission) RESOLVED, as it hereby RESOLVES, to promulgate the following rules and regulations to govern the resumption of the system of continuing registration of voters in connection with the December 5, 2022 Barangay and Sangguniang Kabataan Elections (BSKE): SECTION 1. Declaration of policy. - The Commission hereby adheres to the following policies: 1. Establish a clean, complete, permanent and updated list of voters through the mandatory taking of photograph, fingerprints and signature (biometrics) in the registration process. 2. Enhance voters’ registration experience, promote gender equality, and provide a gender sensitive, convenient, credible and well managed registration system/process which is _ inclusive, participatory and non-discriminatory. SEC. 2, Gender Sensitive Registration System/Process - In the conduct of registration, the Election Officers (EOs) shall ensure full access to registration processes of women who care for small children and encourage the local government units through the local Gender and Development Focal Point System (GFPS) Office, to open their Day Care Centers during registration days, at no cost to the Commission.2022 BSKE Resumption of Stn of Contining Regeraion of ters Cultural practices and ethnic traditions in certain areas must be respected and taken into consideration, in the encoding of demographics and taking of biometrics data, especially involving women registrants. CHAPTER I FILING OF APPLICATION SEC. 3. Date, time and place for filing of applications- Applications for: 1, Registration, transfer, change/corrections of entries in the registration records, reactivation of registration records, inclusion of registration records and reinstatement of name in the list of voters, and transfer of registration records from foreign post to local; and 2. Updating of records of Persons with Disabilities (PWDs), Senior Citizens and members of Indigenous Peoples’ (IPs) or Indigenous Cultural Communities (ICCs) and other members of vulnerable sectors. shall be personally filed at the Office of the Election Officer (OEO) of the city/municipality where the applicant resides, during office hours, from 8:00 AM to 5:00 PM from Mondays to Saturdays including Holidays, from July 4, 2022 to July 23, 2022, except for online application for reactivation as mentioned in the succeeding paragraph. The Election Officer (EO), subject to the approval of the Provincial Election Supervisor (PES) and confirmation of the Regional Election Director (RED), may transfer the place of registration to a more spacious venue, without cost to the Commission, to accommodate a significant number of applicants and to ensure compliance with standard health and safety protocols. The RED shall notify the Election and Barangay Affairs Department (EBAD) of the said transfer of registration venue within two (2) days from confirmation of the same. For NCR, Davao City, and Zamboanga City, the RED shall approve such transfer of registration venue, subject to the confirmation of the Executive Director (ED). Upon confirmation, the RED shall notify EBAD in writing of the same. Notice of transfer of registration venue shall be posted at the bulletin boards of the Office of the Election Officer and city/municipal hall, copy furnished the local representatives of citizens arm and registered political parties. When necessary, the Commission may adopt a modified registration work weck schedule, adjust or suspend the registration period.SEC. 4. Period of Filing, Posting, Hearing and Approval/Disapproval of applications. - For the December 5, 2022, BSKE, the applications shall be heard by the Election Registration Board (Board) at the OEO, in accordance with the following schedule: Last day to post Saati. ote! Period to file Notice of Last day to file applications Hearing with | opposition to Serer of | | Lists of applications ioe me Applicants | | July 4, 2022 to | July 25, 2022 July 23, 2022 | July 28, 2022 | August 1, 2022 | For online filing of application for reactivation; reactivation with transfer of registration within or correction of entries; reactivation with transfer within and correction of entries; and reactivation with updating of records of Senior Citizen and Persons with Disabilities pursuant to Resolution No. 10715, all applications shall be received by the Office of the Election Officer through its Official Email Address not later than July 19, 2022 (Tuesday) at 5:00 o’clock in the afternoon. If the last day to post notice, file oppositions and hearing for approval/disapproval falls on a holiday or a non-working day, the same shall be done on the next working day. SEC. 5. Last Day Registration Scenario - During the last of day of registration, the following procedures shall be observed, as follows: a. If at 3:00 o'clock p.m. of July 23, 2022, there are still persons waiting in line to file their application for registration within the thirty (30) meter radius from the OEO, the Election Assistant (EA) shall, without delay list down their names consecutively numbered; b. These applicants shall be called by announcing each name repeatedly three (3) times in the order in which they were listed. Any applicant who is not present when his/her name is called shall no longer be allowed to file his/her application for registration /transfer/reactivation or validation; c. If the applicant is present when his/her name is called his/her application shall be processed and his/her biometrics data captured. The same shall continue, until all those listed shall have been processed. This procedure, shall be followed whether the EO has issued queuing numbers or any other similar systems; and d. Any application filed where the applicant’s biometrics data has not been captured as provided herein, shall be12022 BSKE Resumen of Sytem of Cntinarng Reghnration of eters considered deemed not filed and should not be submitted to the ERB for hearing. SEC. 6. Express lane for Persons with Disabilities (PWDs), Senior Citizens and Pregnant Applicants. - The EO shall adopt a system to speed up the registration process to minimize queuing and avoid inconvenience in the processing of applications. During the registration, the EO shall provide an express lane for the exclusive use of the PWDs, Senior Citizens and Pregnant Applicants. SEC. 7. Satellite Registration. - To ensure wider voter participation, the OEO shall conduct satellite registration of voters within the city/municipality, during the first week of registration period, subject to the approval of the PES, or the RED in case of NCR, Davao City, and Zamboanga City, in the following venues: 1. Barangay hall/center; 2, Public and private schools and universities; 3. Mall and commercial establishment; and 4. Other public and convenient places For this purpose, the OEO shall coordinate with the concerned barangay officials, university and school heads, establishment or mall administrators, citizens arm and other election stakeholders for the establishment of satellite registration, In addition to the mandatory establishment of satellite registration, any interested party may request for the conduct of satellite registration. Accordingly, EOs shall assess, evaluate and approve the request subject to the following conditions: a, The number of prospective applicants in the proposed venue shall not be less than Two Hundred (200); b. Public or private buildings where satellite registration will be conducted shall not be owned, leased or occupied as residence by any incumbent city/municipal/barangay officials or of any person who is related to any city/municipal/barangay officials within the fourth civil degree of consanguinity or affinity, or leader of any political party, nor in any building or surrounding premises under the actual control of a political party or religious organization; c. Written notices of the schedule and venue of satellite registration shall be posted in the bulletin boards of the OEO and the city/municipal/barangay hall; d, Arrange with the local government unit through the DILG or with the requesting party for the transportation ofSIE Resumprion of System of Comune Retention of Voters Voters Registration Machines (VRMs), forms/supplies including COMELEC personnel; e. Ensure that the database is backed-up before conducting the satellite registration; and f. There shall be no extra/additional cost to the Commission in the conduct of satellite registration. SEC. 8 Special Satellite Registration - There shall be exclusive special satellite registration for: 1. Youth (Katipunan ng Kabataan); 2. Senior Citizens (SCs); 3. Women; 4. Persons with Disabilities (PWDs); and 5. Members of Indigenous Peoples’ (IPs), Indigenous Cultural Communities (ICCs) and other vulnerable sectors. Upon approval of the PES, or the RED in case of NCR, Davao City, and Zamboanga City, of the special satellite registration for SCs, PWDs, Women, IPs/ICCs, and other vulnerable sectors, the EO shall coordinate with the concerned non-government organization/network empowering said sectors such as Organizations of Persons with Disabilities [OPDs], Persons with Disabilities Affairs Office [PDAO], Senior Citizens Affairs Offices, Organizations of Senior Citizens, Women, and Indigenous People Sector, or with the Indigenous Peoples Mandatory Representative [IPMR]) existing in their locality for the said activity. In Secs. 7 and 8 of this Rule, the EO shall submit, to the Election and Barangay Affairs Department (EBAD), through the Offices of the Provincial Election Supervisor (OPESs) and Offices of the Regional Election Director (OREDs), a report on the approved satellite registration indicating the city/municipality, and/or special satellite registration, date of registration, and the number of applicants not later than July 11, 2022. In case of special satellite registration, the report shall indicate the different vulnerable sectors covered by such special satellite registration, Notice of schedule and venue of satellite registration shall be posted at the bulletin boards of the Office of the Election Officer and city/municipal hall, copy furnished the local representatives of citizens arm and registered political parties. The Vulnerable Sectors Office (VSO) of the Commission shall coordinate all with the stakeholders for Persons with Disabilities, Senior Citizens and Indigenous Peoples for the conduct of synchronized special registration day.2022 BSE Resumption of Sytem of Continuing Region of Voters SEC. 9. Submission of report on daily registration output. — The OEOs shall submit to EBAD, through their respective OPES and the ORED, a report on the daily registration output covering all types of applications received and processed during the day. The said daily report shall be submitted to EBAD not later than 7:00 p.m. of the same day using a standard format to be provided by the said Department for purposes of comprehensiveness and uniformity. SEC. 10. Procedure in case of defective VRM and/or its peripherals. - In case the VRM and/or its peripherals become defective during the registration period, application for registration, transfer of registration records, change/correction of entries in_the registration records, reactivation of registration records, inclusion _of registration records/reinstatement of name in the list of voters, and transfer from foreign post to local shall be received but shall not be processed. The EO through the PES, upon certification by the Computer Maintenance Technician (CMT) shall inform immediately the Information Technology Department (ITD) and EBAD that the VRM and/or its peripherals are defective. Pending the repair of the VRM and/or its peripheral, the ITD shall issue a replacement. Once the VRM and/or its peripherals are functional/replaced, the EO shall immediately notify in writing the concerned applicants for the taking/capturing of their biometrics data. If the applicant fails to return despite notice in writing, his/her application shall be considered incomplete and deemed not filed and shall not be submitted to the Board for ERB hearing. The list of applicants who failed to return for biometrics data capturing shall be posted on July 25, 2022 in the bulletin boards of the OEO and city/municipality hall. SEC. 11. Who may register. ~ Any Filipino citizen who is not yet a registered voter may apply for registration provided he/she possesses the following qualifications: A. SK Voters: 1. At least fifteen (15) but not more than thirty (30) years of age and residing in the barangay for at least six (6) months on or before December 5, 2022 Sangguniang Kabataan Elections; and 2. Not otherwise disqualified by law. B. Regular Voters: a. At least cighteen (18) years of age on or before December 5, 2022 Barangay Elections; 6SKE Resumption of Stem of Conta Resration of Very b. A resident of the Philippines for at least one (1) year and in the place wherein he/she proposes to vote, for at least six (6) months immediately preceding the December 5, 2022 Barangay Elections; and c. Not otherwise disqualified by law. Any person, who has not reached the required voting age or period of residence on the day of registration but will possess such qualifications on or before the December 5, 2022 Barangay Elections, may register as a voter. Registered voters as of May 9, 2022 National and Local Elections shall be include: the Sangguniang Kabataan System (SKS) database provided that they are not beyond thirty (30) years old on or before December 5, 2022. SEC. 12. Who are disqualified to register. - The following are disqualified to register as a voter: a, Any person who has been sentenced by final judgment to suffer imprisonment for not less than one (1) year, such disability not having been removed by plenary pardon or amnesty; b. Any person who has been adjudged by final judgment by a competent court or tribunal of having committed any crime involving disloyalty to the duly-constituted government, such as, rebellion, sedition, violation of the firearms laws, or any crime against national security unless restored to his/her full civil and political rights in accordance with law; and c. Insane or incompetent person as declared by competent authority unless subsequently declared by proper authority that such person is no longer insane or incompetent. Any person disqualified to register under paragraphs (a) and (b) above shall automatically reacquire the right to vote upon expiration of five (5) years after service of sentence. SEC. 13. Forms. - The following forms shall be available at the OEO, FREE OF CHARGE: a. Annex “A” - (Revised CEF-1-A — Application); b. Annex “B’ ~ Supplementary Data Form;2002 SKE Resumen of Sytem of Contin Regsinaion of Vers c, Annex “C” — Certification for Registration of Applicant whose name is not found in the Local Voter’s Registration Database (LVRD), Printed Lists of Voters (PLVs), Printed Lists of Deactivated Voters (PLDVs); and d. Annex “D” - Affidavit under Oath of the Voter's Identification e. Annex “E” — Application for transfer from Post to local (OVF 1-B) These application forms may also be downloaded from the COMELEC Website, www.comelec.gov.ph, to be printed on a long bond paper (preferably substance 20/70 gsm), after which the applicant shall manually fill-out the same in three (3) copies. For overseas voters applying for transfer of registration record from abroad to the Philippines, one (1) copy of OVF 1-B shall be accomplished. ‘The applicant may also access the Online Application Form (OAF) from the COMELEC Website, electronically fill-up the appropriate form, and print three (3) copies of the same for submission to the EO. SEC. 14. - Procedure for filing of applications for registration — A. The applicant shall personally appear before the EO, state his/her name and exact address, specifying the house number, name of the street, area, district, purok or sitio, and barangay where he/she resides, or a brief description of his/her residence, email address, if any, and present any of the following identification documents that bear applicant’s photograph and signature: 4 National ID under the Philippine Identification System (PhilSys) 2. Employee’s identification card (ID), with the signature of the employer or authorized representative; 3. Postal ID; 4. National PWD ID Card; 5. Student’s ID or library card, signed by the school authority; 6 Senior Citizen’s ID; 7. Driver's license; 8. NBI clearance; 9. Passport; 10. SSS/GSIS ID; 11. Integrated Bar of the Philippine (IBP) ID; 12. License issued by the Professional Regulatory Commission (PRC); 13. Certificate of Confirmation issued by the National Commission on Indigenous Peoples (NCIP) in case of members of ICCs or IPs;2022 BSKEE Resumpuon of System of Comming Region of Voters 14, Barangay Identification/ Certification with photo; and 15, Any other valid ID. In the absence of any of the above-mentioned identification documents, the applicant may be identified under oath by any registered voter of the precinct where he/she intends to be registered, or by any of his/her relatives within the fourth civil degree of consanguinity or affinity. No registered voter or relative shall be allowed to identify more than three (3) applicants. Community Tax Certificates (cedula) and PNP clearance shall not be honored as valid identification documents for purposes of registration, If the applicant fails to establish his/her identity by any of the aforementioned methods/documents, he/she shall not. be issued an application form, nor shall his/her pre-accomplished application form be accepted. B. Conduct brief interview or searching inquiries to the applicant/s as to the following information: 1. Name, Age, Address, Period of Residence; 2. Previous Registration, if any; and 3. Voting in previous elections, what year and where. C. Upon establishing the identity of the applicant, the EO shalll verify the name of the applicant from the LVRD, in the PLVs, Printed Lists of Deactivated Voters (PLDVs) or in the National Registry of Overseas Voters (NROV) in case the applicant is a registered overseas voter. If found in the LVRD/PLVs, no application form shall be issued or the pre-accomplished application form shall not be accepted and the applicant shall be advised that he/she is already a registered voter in the said city /district /municipality. If the applicant intends to transfer his/her registration records to another barangay within the city/district/municipality, the applicant shall be issued application form or his/her pre- accomplished form shall be accepted and the EO shall ensure that the applicant shall check the correct text box (application for transfer of registration records within the same city/ district/ municipality) in the accomplished application form. In case the applicant is found to have deactivated registration records in the LVRD/ PLDVs, he/she shall be advised to apply for reactivation of registration records. If the applicant’s record is found in the NROV, the applicant shall be required to fill out OVF 1-B in addition to the Revised CEF-1-a2922 BSKE Resumption of Stem of Conumang Regstraon of Voters and the EO shall ensure that the applicant check the correct text box (application —for_—s transfer == from — another city /district/municipality) D. If the name of the applicant is not found in the LVRD/PLVs/PLDVs/NROV, the EO shall perform the following: 1. Determine the applicant’s type of application; 2. If for registration, determine from the applicant if he/she is already a_—_registered voter in another city /district/municipality; w@ . If registered in another city/district/municipality, advice the applicant to apply for transfer of registration records in accordance with Section 17 of this Rule; 4. If not registered in another city/district/municipality, the applicant shall be issued an application form or his/her pre- accomplished application form shall be accepted and the EO shall ensure that the applicant check the appropriate text box (type of application) in the accomplished application form. In all cases, the EO shall make public announcement of the legal consequences and effects in cases of voters found to have double/multiple registration records. 5. Using a barangay precinct map, verify whether or not the address given by the applicant is located within the city /municipality. If the applicant is not a resident, the EO shall advise the applicant to proceed to the OEO of the city /municipality where he/she resides. 6. If the address given is within the city/municipality, the EO shall: a. Inform the applicant of the qualifications and disqualifications prescribed by law for a voter; b. Determine the precinct where the applicant belongs by referring to the barangay precinct map. The applicant shall be assigned temporarily to the mother precinct comprising his/her residence; c. Indicate the temporary precinct assignment of the applicant at the upper right-hand portion of the application form; 02122 BSKE Resonption of System of Conmuing Registration of Voters d. The precinct assignment shall be finalized after the approval of the application. Daughter precinct(s) shall be created to accommodate approved applications in excess of the 200-voter per precinct limit; and ¢. In case of boundary dispute, the EO shall maintain the status quo. 7. Issue the prescribed application form to the applicant in three (3) copies, unless the applicant has brought his/her printed and duly accomplished application form downloaded from the COMELEC Website. 8. Upon receipt of the application form, the applicant shall personally accomplish the same separately in his/her own handwriting and submit the accomplished application form to the EO. TITLES SUCH AS DATU, SULTAN, HADJI, BAI AND OTHER TITLES SHALL NOT BE ALLOWED TO BE INCLUDED AS PART OF THE NAME OF THE APPLICANT For an illegitimate person whose certificate of live birth does not include a middle name, the character “_” (underscore) shall be used for the middle name during the encoding of the data of the applicant. In case the applicant does not know his/her birth date with certainty, and the EO can reasonably ascertain that the applicant is of voting age through his/her physical features, and other relevant indicators such as year in college and number of children, the EO shall ask the applicant to supply a date of birth to the best of his/her knowledge. The EO shall then write the words “Section 13 (D) (8) case” on top of the date of birth or anywhere on the form. In addition, the EO shall record in his/her logbook the list of names of applicants who supplied their date of birth, in accordance with this provision. However, if the EO cannot ascertain the applicant’s age and the applicant does not supply his/her birth date, his/her application form shall be deemed incomplete and shall not be accepted. 9. Once the application form has been accomplished, the applicant shall return the same to the EO. If the applicant has a duly accomplished application form, it shall be signed and thumbmarked in the presence of the EO. In case the applicant has already affixed his/her signature and imprinted his/her thumbmark in the accomplished2022 BSI Resumption of Sistem of Continuing Ray straion of Vers application form, the applicant shall confirm the same by affixing his/her signature and thumbmark at the back portion of the application form in the presence of the EO. 10. After ensuring that the application form has been filled up correctly, completely and legibly, the EO shall write down the Application Form Number, return the form to the applicant and direct him/her to the VRM Operator. The Application Form Number shall consist of four parts, as follows: First Part = Two (2) digit province code Second Part —-_ Two (2) digit district/city /municipal code ‘Third Part - Two (2) digit VRM Number which is 30 (default) Fourth Part - Seven (7) digit control code which shall start with the number following the last application form number assigned on October 30, 2021 registration 11. The VRM Operator, using the Voter Registration System (VRS) shall: . Select Applicants Registry -> Register Applicants; ‘Type the Application Number and press Enter button; Select Registration from the drop-down menu; . Encode demographics information; Show the encoded demographics to the applicant and confirm from him/her if all the details therein are complete and accurate; Capture the biometrics data of the applicant; and g. Save the record. pepe cp ‘Thereafter, the VRM Operator shall affix his/her initial below the space provided for the EO’s name and direct the applicant to submit his/her application to the EO. 12. Upon receipt of the application, the EO shall: a. Administer the oath;2022 BSkE Resumption of System of Contin Registration of Votre If_applicant refuses to take the oath the application shall not be accepted and deemed not filed. b. Affix his/her signature in the appropriate space of the form; c. Retain the three (3) copies; and d. Cut the bottom portion of one copy of the application form, indicate the date of Board hearing and give it to the applicant to serve as Acknowledgment Receipt and proof of filing. SEC. 15. Procedures for reception of SK Applicants ~The EO shall observe the pertinent provisions and procedures, as provided in Sections 3 and 4 of Resolution No. 10693, as follows: “SEC. 3. Reception and verification of applications in the Regular Database and National Lists of SK Voters During the reception _ of the applications _of_ registrants turning 18 years old on lection day, the OEO shall perform the following procedures: 3.1 Conduct brief interview or searching inquiries as to the following information: 3.1.1, Name, Age, Address, Period of Residence; 3.1.2. Previous application for registration as SK voter; and 3.1.3. Voting in the previous elections. 3.2 Verification in the Regular Database Before Acceptance of Application: 3.2.1. If name of the applicant is found in the regular database, the application _ shall not be accepted and _ processed. The applicant shall be advised that he / she need not apply anew and that his/her SK registration record is already extracted to the regular database.2022 SRE Resumption of Ste of Cortina Reston of Vers 3.2.1.1. If the application —_ was inadvertently accepted and processed, as when the applicant's demographic data were encoded and biometrics data were captured, the EO. shall submit the application to the ERI for approval/disapproval and perform the procedure provided under Section 4.2, hereof 3.2.2. If the name of the applicant is not found in the regular database, accept and process the application, subject to the procedures provided in Section 3.3 and 4.1 hereof. 3.3. Verification in the National Lists of SK Voters NLSKV15to 17 years old" before ERB hearing. 3.3.1. The EO shall generate the list of applicants turning 18 years old in the VRS and submit on a weekly basis, either by personal delivery or electronic mail (official/ alternate email addresses), tothe concerned Office of the Provincial Election Supervisor (OPES) and concerned Office of the Regional Election Director (ORED) for the conduct of verification in the NLSKV using the Automated Verification System (AVS). For this purpose, the Information Technology Department shall __ provide all OPESs and all OREDs with the Voters’ NLSKV's database subject to the policy of the Commission implementing the Data Privacy Law;2022 BSKE Rosumption of Systm of Continuing Registration of Voters 3.2.2. All AVS verification results/ findings shall be communicated immediately by the | OPES / ORED to the concerned OEO, by personal delivery or electronic mail (official/ alternate email addresses) not _later than seven (7) days from receipt of the lists; and 3.2.3. AVS results/findings shall be annotated in the duly accomplished application form and submitted to the ERB for consideration. SEC. 4. Procedures to be Observed During ERB Hearing. The following procedures shall be observed for accepted applications of applicants turning 18 years old, during ERB hearing: 4.1 Tf the name ofthe applicant is not found in the regular database and NLSKV, the application shall be treated as NEW and shall be submitted to the ERB for approval/ disapproval; 4.2. For inadvertently accepted application under 3.2.1.1 hereof, it shall be submitted to the ERB for approval;/disapproval Once disapproved, the newly stored demographics and biometrics data shall be deleted from the applicants’ database in the VRS; 4.3 If the AVS verification revealed that: 4.3.1, The applicant isa registered = SK voter — in another district/city municipality, the application shall be treated as TRANSFER and will undergo the —_ procedures of ERB approval/ disapproval; 4.3.2. The applicant used her "married or maiden surname"2122 BSKE Reswnption of Systm of Conaming Retatraion of Voters and found out later in her previous __ registration record that she used her "maiden or married surname" vice versa, the application shall be treated as follows: 4.3.2.1, TRANSFER WITH CORRECTION OF ENTRY, if the record is registered in another district/city/ municipality or in the same district/city/municipa lity but in a different barangay; 4.3.2.3, CORRECTION OF ENTRIES if the previous record is registered in same barangay of _ the city /municipality/dist rict. 4.3.3. In case of approval of application, NOTICE of APPROVAL shall be sent to the OEO of the voter's old residence within five (5) days from approval, __ either by registered mail or electronic mail (using OEOs official email address), with the instruction to permanently delete the record as transfer to another district/ city /municipality in the SKS database. If the record is not yet extracted ori already extracted to the regular database, delete the record in the VRS as transfer to another district/city /municipality.” SEC. 16. Accomplishment of application forms for PWDs or illiterate person or member of ICCs/IPs. -A PWD shall refer to a person who has long-term physical, mental, intellectual or sensory2022 BSKE Rerampton of Sytem of Continuing Regi otion of Voters impairments, which in interaction with various barriers may hinder their full and effective participation in the electoral processes on an equal basis with others. Illiterate person refers to one who cannot by himself/herself prepare an application for registration because of his/her inability to read and write. Indigenous Cultural Communities (ICCs) or Indigenous Peoples (IPs) shall refer to a group of people or homogenous societies identified by self-ascription and ascription by others, who have continuously lived as organized community on communally bounded and defined territory, and who have, under claims of ownership since time immemorial, occupied, possessed and utilized such territories, sharing common bonds of language, customs, traditions and other distinctive cultural traits, or who have, through resistance to political, social and cultural inroads of colonization, non-indigenous religions and cultures, became historically differentiated from the majority of Filipinos. ICCs/IPs shall likewise include peoples who are regarded as indigenous on account of their descent from the populations which inhabited the country, at the time of conquest or colonization, or at the time of inroads of non-indigenous religions and cultures, or the establishment of present state boundaries, who retain some or all of their own social, economic, cultural and political institutions, but who may have been displaced from their traditional domains or who may have resettled outside their ancestral domains. Any PWD or illiterate person or member of ICCs/IPs may be assisted by the BO in the preparation of his/her application form or by any member of an accredited citizen’s arm or a relative within the fourth civil degree of consanguinity or affinity, or if he/she has none, by any person of his/her confidence who belongs to the same household. The EO shall place the PWD or illiterate person or member of ICCs/IPs under oath, after which the assistor shall ask relevant questions and record the answers given in order to properly accomplish the application form. Once the application form is accomplished, it shall be given to the EO who shall read the accomplished form aloud to the PWD or illiterate person or member of ICCs/IPs and ask him /her if the information given is true and correct. The applicant shall, in the presence of the EO affix his/her thumbmark or some other customary mark on the duly accomplished form. If already signed or contained his/her thumbmark, the rule in Section 13 (D)(9) shall apply.2022 SKE Resumpion of Ssem of omtnane Registration of Votre The Assistor shall then accomplish in three (3) copies the Supplementary Data Form, designated hereto as Annex “B”, which shall be attached to the accomplished application form. SEC. 17, Biometrics capturing for voters who are illiterate, with amputated fingers or those suffering from paralysis. - An illiterate applicant who is unable to sign shall be required to affix on the signature pad any mark such as, but not limited to: circle, line or star. This fact shall be indicated by the EO in the application form. In case the applicant’s thumb and/or forefinger is amputated or paralyzed and he/she is unable to stretch the thumb and forefinger, any finger can be used for fingerprint scanning. If one or both hands are totally amputated, the VRM Operator shall check the box for amputated in the VRS. SEC. 18. Procedure for filing of application for transfer of registration records from another city/district/ municipality/foreign post to local. - Any registered voter who has transferred residence to another city/district/municipality, at least six (6) months before the December 5, 2022 BSKE, may apply for transfer of his/her registration record by personally appearing before the EO of his/her new residence and by accomplishing the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Transfer). A.The EO shall verify the applicant's name from the LVRD/PLVs/PLDVs. 1. If applicant’s name is found in the LVRD/PLVs/PLDVs: ‘The EO shall inform the applicant that he/she is already a tegistered voter in the said city/district/municipality. In case of deactivated registration records, the applicant shall be advised to apply for reactivation of his/her registration records. The EO shall ensure that the applicant shall check the box corresponding to the appropriate type of application. 2. If applicant’s name is not found in LVRD/PLVs/PLDVs: a. The EO shall require the applicant to show proof of his/her registration. He/she may present his/her Voter ID, or a Certification from the EO of his/her former place of registration, or a Certification from the National Central File. Upon presentation of any document herein2922 BSE Resumption of Syren of Continue Reetanon of Voters mentioned, the EO shall issue the application forms. A facsimile/ photocopy of said proof shall be attached to the application. b. In the absence of proof that the applicant is a registered voter, the EO shall advise the applicant to file an application for registration. The EO shall thereafter issue the prescribed application form to the applicant, who shall accomplish said form in accordance with Section 13 hereof. In addition, the applicant shall be issued one (1) copy of a Certification (Annex “C”) stating that he/she intended to apply for transfer but instead, was advised to apply for new registration. c. A registered voter who applies for transfer of registration record shall surrender his/her Voter ID if one has been issued to him/her, to the EO of the city/municipality where he/she presently resides. B, The EO and VRM Operator shall then perform the applicable procedures in the processing of applications stated in Section 13 of this Rule. Using the VRS, the VRM Operator shall: 1. Select File > Registration; 2. Type the Application Number and press Enter button; 3. Select Transfer from other city/district/municipality from the drop down menu; 4. Encode demographics information; 5. Show the encoded demographics to the applicant and confirm from him/her if all the details therein are complete and accurate; 6. Capture the biometrics data of the applicant; and, 7. Save the record. He/she shall then affix his/her initial below the space provided for the EO’s signatures in Part 2 of the application form. C. Application for transfer of registration records to another city/district/municipality shall be subject to notice, hearing and action of the Board. D. Once the application is approved, NOTICE OF APPROVAL shall be sent within five (5) days thereof, without need of a2022 BK Resursion of Ste of Contig Resration of Woers copy of the approved application for transfer, to the EO of origin by registered mail or through Comelec_OEOs Official Email Account. Notice of Approval shall bear the e-signature or original specimen signature by the Chairman of the Board and shall indicate the following: 1. Pull-name; 2. Birth date; 3. Place of birth; 4. Old and current address; 5. Precinct assignment; and 6 . City/district/ municipality /barangay. Sample template is hereto attached as Annex “E. E. The EO of origin shall within five (5) days upon receipt of the said Notice: 1. Delete the name of the voter from the database; and 2. Remove the voter’s registration records (VRRs) from the corresponding precinct book of voters and send to the EO of the applicant’s new residence. THE DELETION FROM THE DATABASE AND REMOVAL OF THE VRR FROM THE BOOK OF VOTERS BY THE EO OF ORIGIN SHALL NOT REQUIRE BOARD APPROVAL. SEC. 19. Procedure for filing of application for transfer of registration records within the same city/district/municipality due to change of address. ~ Any registered voter who has changed his/her address in the same city/district/ municipality may apply for transfer of his/her registration record to the precinct book of voters of his/her new precinct by accomplishing the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Transfer). A. The EO shall verify from the LVRD the record of the applicant. If the name is included in the database, the voter shall be directed to proceed to the VRM Operator. 1. If the record has complete biometrics data, the VRM operator shall, using the old application form number: a. Select File -> Other Application -> List of Records; 202022 BSKE Resumen of Sytem of Cminuing Reguaion of Voters b. Type the last name, or first name and/or maternal name in the space provided and then click SEARCH button; c. Right-click the record of the applicant in the list and select TRANSFER from the list of application type; d. Edit the address and precinct number; and €. Save the record. 2. If the record has no biometrics data or with incomplete biometrics data, the VRM operator shall, using the old application form number: a. Select File -> Other Application-> List of Records; b. Type the last name, or first name and/or maternal name in the space provided and click SEARCH button; c. Right-click in the record of the applicant and select. TRANSFER WITH BIOMETRICS CAPTURE from the list of application type; d. Edit the address and precinct number; ¢. Show the edited address and precinct number to the applicant and confirm from him/her if all the details therein are complete and accurate; f. Capture the biometrics data of the applicant; and g. Save the record. Once the process is completed, the EO and VRM Operator shall then perform the applicable procedures in the processing of applications stated in Section 13 of this Rule. o . After the Board approval, the EO shall consolidate/merge the updated /corrected data. Correspondingly, the Board through the EO shall detach the VRR from his/her former precinct book of voters and place the same in the precinct book of voters of his/her new precinct assignment. This provision shall not apply for book of voters covered by a pending case or under precautionary protection order issued by Presidential Electoral Tribunal/ Senate Electoral ‘Tribunal/House of Representative Electoral Tribunal. SEC. 20. Procedure for filing of applications for reactivation. - Any registered voter whose registration has been deactivated pursuant to the grounds enumerated in Section 27 of Republic Act No. 8189 may apply for reactivation of his/her registration records either through: 1, Online filing, reception and processing of applications for reactivation, reactivation with correction of entries,2022 BSKE Resumption of Stem of Commun Registrotion of Youre reactivation with transfer within. the ~— same. city/municipality/district. and reactivation with transfer within and correction of entries pursuant to the procedures in Resolution No. 10715; 2. Personal filing by accomplishing in three (3) copies of the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Reactivation). A. The EO shall verify if the name of the applicant is in the LVRD/PLDVs. If his/her name is in the said LVRD/PLDVs with a deactivated status, he/she shall be instructed to proceed to the VRM Operator. 1. If the record has complete biometrics data, the VRM operator shall, using the old application form number: a. Select Voter Registry -> Search Voter, b. Put check mark in the Show Inactive Records check box. c. Type the last name and/or first name and/or maternal name in the space provided and click SEARCH button; d. Select the record of the applicant and_ select REACTIVATION from the displayed application type then click Process button; and e. Save the record. 2. If the record has no biometrics data or with incomplete biometrics data, the VRM operator shall, using the old application form number: a. Select Voter Registry > Search Voter; b. Put check mark in the Show Inactive Records check box. c. Type the last name and/or first name and/or maternal name in the space provided and click SEARCH button; d. Select the record of the applicant and select REACTIVATION from the displayed application type then click Process button; e. Proceed to the Biometric window, capture the biometrics information; and208 SKE Resumption of System of Caminung Regisranon of Voters f. Save the record. Once the process is completed, the EO and VRM Operator shall then perform the applicable procedures in the processing of application stated in Section 13 of this Rule. After the Board approval, the EO shall consolidate/merge the updated data. SEC. 21. Procedure for filing of applications for change of name by reason of marriage, or court order or order by the Civil Registrar or Consul General. ~ [A] Any registered voter whose name has been changed by reason of marriage or court order or by order of the Civil Registrar or Consul General may file an application for change of name by personally accomplishing three (3) copies of the prescribed application form, The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Correction of Entries). In support of the application, the applicant shall submit any original /certified true copy of the following: a. Certification by the solemnizing officer; b. Marriage contract or court order with certificate of finality; c. Order by the Civil Registrar or Consul General, as the case may be. [B] This may also be availed of in cases where: 1, The marriage of a female registered voter has been annulled or declared as void by competent court. The applicant shall attach a certified true copy of the Court’s final ORDER/DECISION, annulling the marriage or declaring the marriage a nullity; OR 2. A female registered voter requests for reversion to her maiden name in lieu of husband’s surname without changing the civil status pursuant to Article 370 of the Civil Code of the Philippines. Presentation of original and submission of photocopy of court order or marriage contract with annotation is not required. In this case, presentation of original copy and submission of photocopy of Certificate of Live Birth will suffice. In both instances, the female registered voter may also request for change of signature. (New (Resolution No. 10719) ‘The EO shall verify the record of the applicant in the database. If his/her name is in the database, he/she shall be instructed to proceed to the VRM Operator2022 SKE Resumpion of Siem of Continuing Registration of Votrs ‘The VRM Operator shall, using the old application form number: . Select Voter Registry -> Search Voter; . Type the last name and/or first name and/or maternal name in the space provided and then click SEARCH button; . Select the record of the applicant, select CORRECTION OF ENTRIES from the displayed application type and click Process button; 4, Edit the entries for correction; 5. Show the edited entries to the applicant and confirm from him/her if all the details therein are complete and accurate; 6. Capture the biometrics data of the applicant; and, 7. Save the record. Ne o Once the process is completed, the EO and VRM Operator shall then perform the applicable procedures in the processing of application stated in Section 13 of this Rule. After the Board approval, the EO shall consolidate/merge the updated data. SEC. 22. Procedure for filing of application or transfer of registration records from foreign post to the Philippines. - Any registered overseas voter who is qualified to register in his/her local residence in the Philippines, may apply for transfer of his/her registration record by personally appearing before the EO that has jurisdiction over his/her residence and by accomplishing the prescribed application forms (OVF 1-B and Revised CEF 1-A). The EO shall ensure that the applicant checks the box corresponding to the appropriate type of application (Application for Transfer). The EO shall follow the procedures prescribe in Section 17, in addition the EO shall immediately capture the applicant’s biometric data and transmit the scanned copy or photo image of the duly accomplished OVF No, 1B and a copy of any valid ID of the applicant to the OFOV through email or other means of electronic communication through ofov.res@comelec.gov.ph using their official email address. The EO shall ensure that the OVF 1-B bears the signature of the applicant and the EO as the administering officer, The OEO need not wait for the approval of the OFOV to include the application in its ERB hearing. The OFOV shall verify if the applicant is included in the NROV. If the applicant is included in the NROV, the director of the OFOV shall2029 BSKE Resumption of Stem of Continuing Repsiraon of Voters approve the application for transfer, certifying that the applicant is included in the NROV, If the applicant is not included in the NROV or has a deactivated overseas voter registration record for failure to vote in two consecutive nation elections, the applicant may apply for registration with the Office of the Election Officer. The VRM Operator, using the Voter Registration System (VRS) shall: a. Select Applicants Registry -> Register Applicants; b. Type the Application Number and press Enter button; c. Select Transfer from Other city/municipality/district from the drop-down menu; d. Encode demographics information; ¢. Show the encoded demographics to the applicant and confirm from him/her if all the details therein are complete and accurate; {. Capture the biometrics data of the applicant; and g. Save the record. SEC. 23. Procedure for filing of applications for correction of entry/entries in the registration records. — A registered voter whose registration record in the precinct book of voters or certified list of voters contains erroneous entries, including wrong or misspelled name, birth date, birth place or typographical errors, may request for its correction. In support thereof, he/she shall attach thereto the court order or an order of the Civil Registrar, or any other evidence warranted under the circumstances. ‘The registered voter shall file an application for correction of entry/entries in the registration record by personally accomplishing three (3) copies of the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application. ‘The EO shall verify in his/her LVRD the record of the applicant, using the VRS program. The EO shall use the old application form number of the applicant and direct the applicant to the VRM Operator. Using the VRS, the VRM Operator shall: 1, Select Voter Registry -> Search Voter; 2. Type the last name and/or first name and/or maternal name in the space provided and then click SEARCH button; Select the record of the applicant, select CORRECTION OF ENTRIES from the displayed application type and then click Process button; 4. Edit the entries for correction; e 282022 BSKE Resumpon of System of Continuing Regusration of Voters 5. Show the edited entries to the applicant and confirm from him/her if all the details therein are complete and accurate; 6. Capture the biometrics data of the applicant; and 7. Save the record. Once the process is completed, the EO and VRM Operator shall then perform the applicable procedures in the processing of application stated in Section 13 of this Rule. After the Board approval, the EO shall consolidate/merge the updated data. SEC. 24. Procedure for filing of multiple applications. — Any applicant for transfer of registration with reactivation and change of status/correction of entry shall accomplish the prescribed form. The EO shall ensure that the applicant check the box(es) corresponding to the appropriate types of application. SEC. 25. Procedure for filing of applications for reinstatement of registered voter whose name has been omitted in the list of voters. — Any registered voter whose name has not been included or has been omitted in the precinct certified list of the immediate preceding elections, may file an application for reinstatement. For this purpose, he/she shall personally accomplish in three (3) copies the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Change/Correction of _~——Entries/-— and Inclusion/ Reinstatement of Record in the List of Voters/ Book of Voters). The EO shall verify whether the name of the applicant is found in the LVRD. If the result is in the affirmative, the EO shall immediately report the incident to the EBAD and ITD for technical assessment. In the event that applicant’s name is not found in the database, despite the fact that he/she has a VRR in the precinct book of voters, he/she shall be directed to the VRM operator who shall encode his/her demographics using the entries in his/her VRR and thereafter capture his/her biometrics in accordance with Section 13, D [11] of this Rule. After the Board approval, the EO shall consolidate /merge the data. If it is denied or not acted upon, the applicant may file not later than August 25, 2022 with the proper Municipal Circuit, Municipal or Metropolitan ‘Trial Court a petition for an order directing that his/her name be entered in the list. He/she shall attach to the petition, a certified copy of his/her registration record or identification card or the entry of his/her name in the certified list of voters used in the preceding election, together with proof that his/her application was denied or not acted upon by the Board and that he/she has served notice to the Board. 262022 BSKE Resumption of Sten of Continuing Repistration of Veer SEC. 26. Procedure for filing of applications for inclusion of registration record not included in the precinct book of voters. — Any registered voter whose registration record has not been included in the precinct book of voters may file with the Board an application for inclusion of his/her record. For this purpose, he/she shall personally accomplish in three (3) copies the prescribed application form. The EO shall ensure that the applicant check the box corresponding to the appropriate type of application (Application for Change/Correction of Entries/ and Inclusion/ Reinstatement of Record in the List of Voters/ Book of Voters) The EO shall verify whether the applicant’s name is found in the database. If the result is in the affirmative, the EO shall coordinate and check with the Office of the Provincial Election Supervisors (OPES) or the National Central File-ERSD whether said voter has an existing VRR. If there is, the EO shall request for a copy. Upon approval of the Board, the requested copy shall be marked as “RECONSTITUTED”. If it is denied or not acted upon by the Board, the voter may file not. later than August 25, 2022 with the proper Municipal or Metropolitan Trial Court a petition for an order directing that the voter's registration record be included in the precinct book of voters. The voter shall attach to the petition a certified true copy of his/her registration record or identification card or the entry of his/her name in the list of voters used in the preceding election, together with proof that his/her application was denied or not acted upon by the Board and that he/she has served notice thereof to the Board. SEC. 27. Procedure for the Updating and Recapturing of corrupted biometrics data in the VRS. - During the period of registration, the EO shall verify the completeness of the voters’ demographics and biometrics data in the database. For registration records with blank field/s, the EO shall: a. Generate the list of registration record with blank field/s, ie. application type, registration date, etc., in the VRS; c . Request for access code from the Information Technology Department, through the Election and Barangay Affairs Department to allow editing in the VRS. c. Access the voter demographics data in the VRS, edit and filled out the mandatory blank fields using as primary reference the approved VRRs.2022 WSK Resumpuon of Sytem of Continuing Regtraion a Yrers In case of loss or destroyed VRRs, request for reconstitution of the copies (printed or digital) of VRRs shall be made in the concerned Office of the Provincial Election Supervisor (OPES). In the absence of such copy, request shall be made to the Election Records and Statistics Department pursuant to the procedures in next Section 25 of this Resolution. For registration records with incomplete (photograph, fingerprint, and signature) or no biometrics in the database, the EO shall observe the following procedures: a. Generate the list. of voters with incomplete and no biometrics. data in the database prior to the conduct of the resumption of the system of continuing registration of voters. For registration records with incomplete biometrics, indicate the lacking biometrics information subject for recapturing; b. Verify with ITD if the corrupted biometrics data is available in the Central Database. If available, the ITD shall provide the EO with the biometrics data of the affected voter/s. If not available, proceed to the next step. c. Serve notice, either by personal service or email to the concerned registered voters to personally appear in the OZO on the date specified in the notice; P In case of non-appearance, serve FINAL NOTICE to the voter to appear with warning that failure to appear on the said schedule, his/her registration records will be submitted to the Election Registration Board (ERB) for deactivation for failure to validate pursuant to Section 7 of R.A. No. 10367; and e. The conduct of updating or recapturing of the biometrics data shall be made during the conduct of the resumption of the system of continuing registration of voters in accordance with procedures in Minute Resolution No. 14-0597 dated August 19, 2014. SEC. 28. Reconstitution of lost or damaged VRRs in case of calamity and force majeure. - The EO shall immediately request for reconstitution of VRRs to the Commission En Banc, through the Election Records and Statistics Department (ERSD) for approval. In support of the request, the EO shall submit a narrative report detailing the fact of loss/damage of the VRRs. Once approved, the OEOs concerned shall observe the following procedure: 1. For Damaged (partial/total) VRRs with serviceable VRMs 282122 BSKE Resompion oft of Contng Registration of Vers a) Coordinate with the OPES for the reproduction of the available copies of VRRs. In the absence of OPES file, request shall be made to the ERSD for the VRRs stored in the central file; b) In case of the unavailability of VRRs in the OPES and Central File, generate and print Voters’ Certifications (VCs) using the Voter Registration System (VRS); c) Print the word “RECONSTITUTED” in the upper right top portion of the reproduced VRRs or printed VCs indicating the date of the reconstitution with the EO’s signature; 4) Compile the reproduced VRRs or printed VCs in the precinct book of voters, if available. In the absence of precinct book of voters, the same shall be filed in a folder properly marked as “Precinct Book of Voters”; and e) Submit status reports to ERSD and EBAD. 2. For Damaged (partial/total) VRRs with unserviceable VRMs a) Coordinate with the OPES for the reproduction of available copies of VRRs. In the absence of OPES file, request shall be made to the ERSD for the VRRs stored in the central file; b) In case of the unavailability of VRRs in the OPES and Central File, request shall be made to the Information Technology Department (ITD) for the back-up copy of the database used in the immediately preceding elections; c) Coordinate with the nearest OEOs, with the assistance of the CVL Technician, for the generation and printing of VCs in the VRS; d) Print the word “RECONSTITUTED” in the upper right top portion of the reproduced VRRs or printed VCs indicating the date of the reconstitution and signed by the EO; and ¢) Proceed with the procedures stated in No. 1, paragraphs (d) and (e).2022 ASKEE Reston of System of ConunuingRexisranon of Voters In order to guide the concerned OEOs in the performance of the aforementioned procedures, EBAD will promptly provide them with a copy of Projects of Precincts (POPs) as their reference. SEC, 29. Applicants’ Database - The EO shall submit to ITD a Weekly Backup of the applicants’ database (C:\COMELEC\NEW\created backup for applicants) on or before the 3“ day of the succeeding week during the registration period. SEC. 30. Challenges to the right to register. - Any person applying for registration may be challenged in writing and under oath during the reception of the application or before the Board by any voter or representative of a registered political party in accordance with the schedule provided in Section 4 hereof. The challenge shall be attached to the application form together with the proof of notice of hearing to the applicant. SEC. 31. Authority of EO to administer oath and issue summons. ~ The EO or in his/her absence, the Election Assistant (EA) acting as EO, shall administer oath, issue subpoena duces tecum, summons and swear in witnesses for purposes of registration. No fees shall be charged for the administration of the oath. Fees and expenses incidental to the issuance and service of summons shall be collected, subject to audit rules and regulations of the Commission, as follows: Issuance of Summon/s P100.00 per respondent applicant voter. Service of Summon/s P50.00 (for first 4 kilometers) P10.00 (for succeeding kilometers) [Resolution No. 10685, December 16, 2020} Services of summons shall be made as follows: a. Personal service - By handling a copy of the opposition to the respondent in person. If the respondent refused to receive and sign for it, by leaving the summons within the view and in the presence of the respondent. b. Substituted Service - If the respondent cannot be served personally after at least three (3) attempts on two (2) different dates, service may be effected: i. By leaving copies of the summons at the challenged applicant’s/voter’s residence to a person at least eighteen (18) years of age and of sufficient discretion residing therein; 302022 BSE Resumption of Sytem of Contig Registration of Vorers ii, By leaving copies of the summons, at the applicant’s/voter’s office or regular place of business with some competent person in charge thereof. A competent person includes, but not limited to, one who customarily receives correspondences for the challenged applicant / voter; By leaving copies of the summons, if refused entry upon making his/her authority and purpose known, with any of the officers of the homeowners’ association or condominium corporation, or its chief security officer in charge of the community or the building where the challenged applicant/voter may be found; and iv. By sending an electronic mail to the challenged applicant’s/voter’s electronic mail address, as reflected in the filled-out application forms. (A.M. No, 19-10-20-SC 2019, entitled The 2019 Proposed Amendments to the 1997 Rules of Civil Procedure, which took effect on May 1, 2020) CHAPTER II VERIFICATION OF APPLICANTS’ NAMES IN THE NATIONAL LIST OF REGISTERED VOTERS (NLRVs) SEC. 32. Submission of Lists of Applicants - The EOs or in his/her absence, the EAs shall: L. Within three (3) days after the end of weekly reception of applications provided in Section 4 of this Rule, generate, download and submit to the Offices of the Regional Election Director (OREDs) in case of National Capital Region, Zamboanga City and Davao City and the Offices of the Provincial Election Supervisor (OPESs), the: a) Lists of applicants using the following procedures: i.From the VRS, click REPORTS module; ii.From the displayed List of Applicants menu, select “List of Applicants - Complete”; Input covered period for verification and click GENERATE button to continue; b) Extract database containing names, dates of birth, places of registration and types of applications using the following procedures: iIn the VRS, click UTILITIES menu and select “Extract Applicants Verif’; 312022 SKE Reswmpsion of Siem of Continue Registration of Voars ii.Select “NLRV” database and input the date range of extraction for verification of records; iii,Click EXTRACT button to continue the process; iv. Wait for the successful message to be displayed; v. Extracted file will be in a comma-separated values (CSV) format and automatically be saved into the default path. The OEOs have an option to transfer into the external drive or save into the CDs for submission to ORED/OPES for verification; and vi. Email the file using the Official COMELEC account to the OPES email address for verification in the NLRV. 2. Facilitate the timely and secured submission of the lists of applicants and extracted database (hard drive / CDs} to the OREDs/OPESs, thru: a) Email using Official COMELEC account to the ORED/OPES email address for verification in the NLRV in areas with internet capability; and/or b) Personal delivery of external drive or CDs in areas without internet capability or in far flung municipalities. 3. After receipt of the verified list of applicants with annotation (external drive or CDs or through email from the OREDs/OPES, the following procedures shall be observed: a) Print the verified list of applicants (PDF format) and cause the posting of the name of applicant/s with finding/s in the OEOs bulletin boards; b) Annotate in the affected application forms the finding/s; ¢) Send, before the scheduled Election Registration Board (ERB) hearing, individual notice/s to the affected applicants and indicate the finding/s in the notice/s and advise him/her to appear before the ERB for the purpose of selecting the correct type of application; and @) Submit all applications to the ERB for approval/ disapproval. SEC. 33, Verification of Applicants’ Names in the NLRV - The Regional Election Director (RED) and/or Assistant Regional Election Director (ARED) in NCR; REDs and AREDs exercising direct supervision 322022 BSKE Resunpoow of Sem of Coming Registration of Voters over Zamboanga City and Davao City and the Provincial Election Supervisors (PESs) shall: 1. Take custody of and access to the National List of Registered Voters (NLRV) Database. 2. Upon receipt of the lists of applicants transmitted through FTP or stored in the hard drive / CDs / email from Official COMELEC account conduct matching verification of the applicants records in the NLRV database. 3. In the NLRV database matching verification, the following procedures shall be observed: a. Insert the medium device or emailed file submitted by the EOs; b. Launch the Applicants Verification System (AVS); c. Multi factor authentication screen will be displayed; d. Input USERID and PASSWORD for initial validation and subsequently place the registered fingerprint of the REDs/AREDs/PESs/EAs into the fingerprint scanner for authentication; i. Applicants Verification System screen will be displayed, click FILE menu to display SEARCH window; ii. Locate the extracted file to be loaded and click IMPORT button to display content of the uploaded file; iii. After the successful importing of data, click the VERIFY button, wait for the successful message to prompt; iv. Click PRINT button to generate applicants matching results; and v. The RED (NCR, IX & XI) / PES has an option to print or export the generated matching report. 4, Transmit the verified applicants’ list to the OEOs either Official COMELEC email account or by personal delivery of the hard drive or CDs, and ensure that the same will be received by the OEOs not later than five (5) days before the scheduled ERB Hearing. 332022 BSKE Resumption of Sytem ef Continuing Regiaion of Votre CHAPTER III ELECTION REGISTRATION BOARD ACTION SEC. 34. Election Registration Board (ERB). - There shall be in each city and municipality as many ERB as there are EOs therein. In thickly populated cities/municipalities, the Commission may appoint additional EOs for such duration as may be necessary. The ERB shall be composed of the EO as Chairperson and as Members, the public school official most senior in rank and the local civil registrar, or in his/her absence, the city or municipal treasurer. SEC. 35. Substitution. - In case of absence, disqualification or incapacity for any cause of the Chairperson, the Commission, through the PES, shall designate an Acting Election Officer (AEO) to serve as administering officer for registration purposes, and as Chairman of the Board, subject to confirmation by the RED, For NCR and Zamboanga City, the RED shall designate the substitute, subject to the confirmation of the Executive Director (ED). In case of absence, disqualification or incapacity for any cause of the Local Civil Registrar (LCR) or the Municipal Treasurer or public school officials most senior in rank, the Commission, through the PES, shall designate a substitute any appointive civil service official from the same locality, or the next most senior in rank, as far as the public school official is concerned, subject to confirmation by the RED. For NCR and Zamboanga City, the RED shall designate the substitute, subject to the confirmation of the ED. SEC. 36. Disqualification. - No member of the ERB shall be related to each other or to any incumbent city or municipality elective official within the fourth civil degree of consanguinity or affinity. A verified petition for disqualification may be filed against any member of the ERB not later than ten (10) days from date of the first day of Board hearing to the PES and in case of NCR and Zamboanga City to the RED. The petition must be accompanied by proof of service to the challenged ERB member. Absence of proof of service is a ground for outright dismissal. ‘The challenged member may file his/her answer within three (3) days from the receipt of the copy of the petition. With or without the answer, the PES/RED must resolve the petition not later than three (3) days from scheduled hearing of Board. No petition for disqualification shall be entertained in the succeeding quarterly ERB hearings, unless there is substitution of members or supervening event that would re-open the issue on qualification, The same periods shall be observed for subsequent petitions for disqualification.2022 BSKE Resumption of Sytem of Continuing Registration of Voters SEC. 37. Schedule of Hearing and Compensation. - All Applications for registration shall be heard and processed on the schedule provided under Section 4 of this Rule. Should one day be insufficient to act on all applications, the ERB shall meet until all applications shall have been processed but in no case shall exceed five (5) days. Unless the Commission provides otherwise, each member of the ERB shall be entitled to an honorarium, to wit: Number of Number of day(s) of | Honorarium Applications ERB Hearing Less than 1,000 One (1) P 1,000.00 1,000 up to 2,000 Two (2) P 1,500.00 2,001 up to 3,000 Three (3) P.2,000.00 3,001 to 4,000 _ Four (4) P 2,500.00 Above 4,000 Five (5) P 3,000.00 The Finance Services Department (FSD) shall ensure that all the non-Comelec members of the Board shall be paid their respective honorarium within five (5) working days from receipt of the Minutes of the ERB Hearing and submission of pertinent bank details. FSD shall notify in writing the concerned Regional Election Directors and Provincial Election Supervisors of the downloaded honorarium of all non-COMELEC ERB Members in their area of responsibility. The EO, in turn, shall have the concomitant duty to inform his/her members that the honorarium was already downloaded to their accounts. SEC. 38. Notice of hearing of applications. - Upon receipt of the applications, the EO shall immediately set them for hearing, notice of hearing with attached list of applicants shall be posted in the bulletin boards of the OEO and in the city/municipality hall in accordance with the schedule provided in Section 4 hereof, furnishing copies thereof to the members of the Board, heads or representatives of registered political parties and other accredited groups or organization in the city/municipality. Each applicant will be notified of the date of the Board hearing of his/her application by indicating the same in the Acknowledgement Receipt, with information that he/she need not appear unless required by the Board to do so. On the date of the hearing, the EO shall receive such evidence for or against the applicant. SEC. 39. List of Applicants. - The EO, prior to the scheduled Board hearing, shall prepare a list of applicants indicating therein the names, addresses of the applicants and type of applications. The List of Applicants shall be posted in the bulletin board of the OEO together with the Notice of Hearing. Non-compliance with the posting of notice of hearing with list of applicants shall be considered as election offense.2 BSKE Resunmpom of System of Contomung Reiiaion of Votre SEC. 40. Watchers. - Every registered party and such organizations as may be authorized by the Commission shall be entitled to a watcher during the reception of the applications and in every ERB hearing. SEC. 41. - Procedures for Processing Applications a. Preliminaries. The ERB shall meet at the OEO at the date and time indicated in the notice. Before the hearing begins, the EO as Chairperson shall: 1, Let the members and others present log their names on the attendance sheet; 2, Calll the proceedings to order; 3. Request counsels, if any, to enter their appearances; and 4. Determine if there is a quorum, If there is none, the EO shall adjourn and reset the hearing. b. Rules to be observed during the hearing. The proceedings shall be summary. No dilatory tactics or scheme that will delay the proceedings shall be countenanced by the ERB. All arguments made by parties or counsels during the proceedings shall be noted in the Minutes. Rules to be observed: 1, New Registration. The ERB shall ascertain if the applicant possesses all the qualifications and none of the disqualifications under the law. N . Transfer of Registration Records. The ERB shall determine if the applicant has actually transferred residence to the city, municipality where he/she filed his/her application. 3. Change of Address in the Same City or Municipality. If the change of address involves a change in precinct, the ERB shall transfer his/her registration record to the precinct book of voters of his/her new precinct and notify the voter of his/her new precinct. 4. Correction of Entry/Change of Status. The ERB shall consider the affidavit and the attached document(s) in support thereto. 362022 BSKE Restmpton of Sytem of Conurmung Restutraion of Voters 5. Reactivation of Registration, The ERB shall determine the grounds for which the voter's registration record was deactivated and that said grounds no longer exist. c. Hearing proper - The hearing proper shall proceed as follows: 1, The Chairperson shall present to the other members of the ERB all applications that are not seasonably objected or without negative findings in the NLRV verification. The ERB shall examine each application and if it finds the application in order, by majority vote shall approve the applications. Otherwise, the application shall be set aside for later consideration; 2. The Chairperson shall then submit to the other members the findings of the ORED/OPES NLRV verification of the names of applicants. If the applicant is present, the Chairperson shall appraise the applicant of the finding/s and advise him/her to select/choose the correct type of application in the registration form, if he/she desires, If the applicant unjustly refuses to select/choose the correct type of application, such refusal shall be the basis for the disapproval of the application. In_case the applicant failed to appear during the hearing despite notice, the _non-appearance of the applicant shall _be construed_as waiver of his/her right and consider as ground for the disapproval of the application. In the event there is a need to change the type of application/s in the VRS, the Chairperson /EO shall make request for the change of application in the VRS to the ITD, through EBAD. 3. The Chairperson shall next submit to the ERB all applications that are objected /opposed, together with the evidence received in connection therewith: a. The Chairperson shall announce the name of the first applicant whose application for registration is objected /opposed and verify if the applicant is physically present and request him/her to stand up and approach the ERB;2022 BSKE Resumption of stn of Contin Registration of Voters b, The applicant shall be informed of his/her right to rebut or refute the evidence presented and asked if he/she intends to do So; c, Allow said applicant to present his/her evidence unless the same has already been filed; a . Oppositors/counsel are not allowed to cross- examine the applicants after presenting his/her evidence. However, the ERB may propound clarificatory questions; €. Proceed to the next application following the same procedure; and f. The ERB shall continue processing the applications previously set aside by taking into consideration the material defects in the processing of the applications. d, Approval or Disapproval of Applications. After processing all the applications with objections/oppositions, the ERB shall, by majority vote, approve or disapprove the applications based on the documents/ pleadings submitted. Actions taken by the ERB need not be declared immediately during the hearing. In case of disapproval, the applicant shall be furnished with a certificate of disapproval stating the ground(s) therefor. After_the termination of the proceedings, the ERB shall put a corresponding check (VY) on the appropriate box provided in Part 3 of the application form, indicate the date of approval/disapproval and affix their signatures in the space provided therein. If the ERB disapproves the application, the reason thereof shall be indicated in the application. ¢. Preparation of the Minutes of Proceedings. After every meeting, the ERB shall prepare the Minutes of the Proceedings which shall include, among others, the following: 1. Number of all applications submitted to the ERB for consideration; 2. Number of applications with objections/oppositions; 3. List of applicants whose applications _ for registration/transfer _—_ (within and from outside) /deactivation/correction of entries/ change 38.2022 BSKE Resumpuon of Sytem of Coming Regiiarion of Voters of name/reactivation/inclusion/reinstatement of record, were approved or disapproved by the ERB indicating the application number opposite their names; and 4, Brief narration of the proceedings of the ERB. £. Distribution of the Minutes of Proceedings. The EO shall, within five (5) days from the last day of hearing of the ERB, distribute copies of the Minutes to the following: 1. One (1) copy to the OPES; 2. One (1) copy each to the representatives of the Dominant Majority Party and the Dominant Minority Party; 3. One (1) copy shall be posted in the bulletin board of his/her Office; 4. One (1) copy shall be submitted to Office of the Deputy Executive Director for Operations (ODEDO) as basis for payment of honorarium; 5. One (1) copy in CD form shall be submitted to the Registration Division of EBAD with the required attachments; and 6. File copy for the EO. Failure _to comply with the foregoing requirements shall constitute a ground for disciplinary action/s and withholding of benefits granted by the Commission. SEC. 42, Imptementation of court inclusion order. ~ The ERB, through the EO, shall implement Court Inclusion/Exclusion Orders that have become final and executory. ‘The EO shall immediately submit a report on the implementation of court inclusion order/s by the ERB to EBAD for the issuance of access code by ITD for inclusion of the name of the voter/s in the voter's registration database. SEC. 43. Abatement of double/multiple registration records — All registration records found to be double/multiple based on the Automated Fingerprint Identification System (AFIS) results, shall be submitted to the ERB for abatement in the database pursuant to the policy adopted in Resolution No 9888 and be manually crossed-out in the lists of voters pursuant to Resolution No. 10516.2022 BSKE Resumption of Sytem of Commun Registration of Votre SEC. 44, Deactivation of Registration. - a) The deactivation of voter registration records shall be made based on the following grounds, to wit: a) Those who have been sentenced by final judgment to suffer imprisonment of not less than one (1) year, such disability not having been removed by plenary pardon or amnesty. Provided, that any such person shall automatically reacquire the right to vote upon the expiration of five (5) years after service of sentence as certified by the clerk of court of the Municipal/Municipal — Circuit /Metropolitan/ Regional Trial Courts or the Sandiganbayan; b) Those who have been adjudged by final judgment of a competent court or tribunal of having committed any crime involving disloyalty to the duly constituted government, such as rebellion, sedition, violation of the firearms laws, or any crime against national security unless restored to their full civil and political rights in accordance with law; Provided, that such person shall automatically regain his right to vote upon the expiration of five (5) years after service of sentence; c) Those declared by competent authority to be insane or incompetent; d) Those ordered excluded from the list of voters by the court; €) Those who have lost their Filipino citizenship. For this purpose, the clerk of court shall furnish the EO concerned at the end of each month a certified list of persons with their addresses, who have lost their Filipino citizenship; were declared insane/incompetent; have been sentenced by final judgment to suffer imprisonment of not less than one (1) year, or have committed a crime involving disloyalty to the duly constituted government; and g) Failure to Validate or with —_ incomplete biometrics data pursuant to Republic Act No. 10367. 402022 HSK Resumption of Systm of Conumuing Regteration of Voters After the voter's registration record has been deactivated, the ERB shall remove the same from the corresponding precinct book of voters. Properly marked and dated in indelible ink, place the same in the inactive file after entering therein the cause/s of deactivation: SEC. 45. Cancellation of registration records. - The ERB shall cancel the registration records of those who have died based on the following documents: a. Certified list submitted by the LCR pursuant to Section 29, Republic Act 8189; b. Sworn declaration of next of kin who have personal knowledge of the death and identity of the deceased; and «. National List of Deceased Persons per Voting Age to be provided by the Philippine Statistics Authority (PSA) pursuant to Resolution No. 9712, duly verified by EBAD and ITD in the central database. Before the ERB hearing, the EO shall post in the bulletin boards of his/her Office and in the city/municipal hall the aforementioned lists, furnishing copies thereof to the local heads of registered political parties; the surviving spouse, if married; father or mother, if single; or if he/she has none, the nearest kin. SEC. 46. Publication of action on the application. — Within five (5) days from approval or disapproval of applications, the ERB shall post notices in the bulletin boards of the OEO and city/municipal hall, stating the names and addresses of the applicants, the dates of the applications and the actions taken thereon. The EO shall serve a copy of the notice either personally or by registered mail or special delivery, to the local heads or representatives of registered political parties in the city /municipality. CHAPTER III UPDATING OF RECORDS OF SKs, PWDs, SENIOR CITIZENS AND MEMBERS ICCs/IPs SEC. 47. Updating the records of PWDs and Senior Citizens and members of ICCs/IPs. -PWDs and senior citizens who are already registered but have not indicated the type of their disability, or who may have developed or manifested such disability after having been registered, may update their registration records. Members of the indigenous communities who have previously registered but have not indicated the name of the IP community to which he/she belongs shall be allowed to update his/her registration records. 412022 BSKE Resumption of Sytem of Conunung Regsiraion of Voars The updating of the registration records shall be in accordance with the following procedure: a. The PWD/senior citizen/member of ICC/IP voters shall personally appear before the OEO/ satellite registration office. PWD/senior citizen voters applying for the updating of their records shall likewise be accommodated in the express lane; b. The EO shall conduct an interview on the personal circumstances in order to establish the identity of the PWD/senior citizen/member of ICC/IP voters. He/she shall be required to present any of the following documents enumerated in Section 13 hereof; c. Once the identity is established, the PWD/senior citizen/member of ICC/IP voters shall accomplish the prescribed form (Annex “B”). PWDs/senior citizens. shall indicate the type of disability, assistance needed during election day and willingness to vote in the precincts assigned in accessible polling places (APP), while the members of ICC/IP shall indicate his/her tribe or community and submit the accomplished form to the EO. d. The PWD/senior citizen/member of ICC/IP voters shall be instructed to affix his/her signature in the logbook. SEC. 48. Extraction of records of PWDs, Senior Citizens and ICC/IP in the database. — The records of registered PWDs, Senior Citizens and members of ICC/IP who have accomplished the Supplementary Data Form (Annex “B”) and manifested their intent to vote in the APP shall be tagged in the VRS in a quarterly basis. Final extraction of their records from their original precinct and assignment in the special precinct referred to in the preceding section shall be made afier the last Board hearing prior to the scheduled elections. SEC. 49. Withdrawal of intent to vote in APP — PWDs, Senior Citizens and ICC/IP who have previously manifested their intent to vote in an APP and whose records have been transferred to the special precincts, may revert to their regular precincts, unless the same has reached the maximum number of voters. In such cases, he/she shall be included in another precinct comprising/covering the same territorial jurisdiction, For this purpose, he/she shall update again his/her registration record using the Supplementary Data Form (Annex “B”) during the period of filling of applications for registration. CHAPTER IV SEGREGATION, CUSTODY AND BACK-UP OF DATABASE SEC. 50. Segregation, custody and back-up of database in compact discs. - 422022 SKE Resspton of Stem ef Continuing Rexsiration of Voters shall: a. On a daily basis, the EO shall: 1. Gather all accomplished application forms; 2. Back-up the captured data in compact discs (CDs) through the VRM Operator. Failure to perform the back-up procedure shall be a ground for administrative disciplinary action. 3. Arrange all accomplished forms alphabetically by surname per barangay and by precinct; > Generate a list of those who applied for registration or transfer of registration for the day, and other applications using the VRS Program. Said list shall be posted in the bulletin boards of the OEO and the city/municipality hall; s Record in the logbook any untoward incident and the action taken as well as important occurrences and incidents during the registration days; and 6. Store the application forms, CDs and supplies in a safe and secure place. CDs that are not yet full or not have been finalized shall be used in the succeeding registration days. . At the end of the registration period (quarterly), the EO . Generate Statistical Report on the number of applicants per application type; 2. Submit to the Board all applications received including the list of applicants and Statistical Report for action; 3. Segregate all approved applications as follows: i. The first copy shall remain with the EO; ii. The second copy, together with the Minutes of the Proceedings, to the OPES; and iii, The third copy to the National Central File Division of the ERSD. All disapproved applications shall remain in the custody of the EO. 434, Finalize cD and back-up file APPLICANTS_COVERED_PERIOD.sql and delete the records of all disapproved applications. The back-up of the APPLICANTS_COVERED_PERIOD.sql shall contain only records approved by the Board; 5. Execute the CONSOLIDATION function in the VRM which will extract records of all approved applications filed during the registration period; and 6. Submit the CDs containing the extracted records to ITD, through the authorized courier service of the Commission, within five (5) days after the Board hearing. CHAPTER V POST REGISTRATION PROCEDURES SEC. 51. Assignment of Precinct Number - In the assignment of precincts the following guidelines shall be observed: A. Katipunan ng Kabataan: 1. SK Precincts established in the May 11, 2020 BSKE shall be maintained; and 2, Newly approved SK applicants shall be assigned in the established SK precincts of their place of registration. Spin-off precincts shall be created if the numbers of SK voters exceed the maximum of two - hundred (200) voters per precinct. B, Regular Voter: 1. PWDs, SCs, IPs established special precincts in accessible polling places during the May 9, 2022 National and Local Elections shall be maintained. 2. For other regular voters, the assignment of precinct shall be in accordance with Section 13 (C6) of this Rule. SEC. 52. Submission of Quarterly Progress Report (QPR) and Projects of Precincts (POPs). — The EO shall submit to EBAD soft copy of the Quarterly Progress Report (QPR) within ten (10) days after the conclusion of the quarterly ERB hearing and POP (regular voters) after the last quarter Board hearing, through the fastest means available. Voters’ Database shall be submitted to the ITD within the same period of ten (10) days from the last quarter ERB hearing prior to the scheduled elections. 44