PERMITS

MANUAL
Volume 1

Makati
Quezon City

Public Affairs Division

 Foreword

Real estate is a highly-regulated industry and is among just a few industries that
require interaction with every level of government. From national agencies to
barangay councils, real estate firms comply with a gamut of regulations that both
impact project timetables and financial costs. For example, condominium projects in
Makati require about 18 different permits and would normally take 52 weeks to
process until formal occupancy; while house and lot projects in Quezon City require
about 17 permits whose acquisition can run for about 54 weeks before occupancy.

In an environment where things can be “easily discussed” or where there are “ways
to facilitate things faster,” it may be too easy to overlook the fact that shortcuts
should never be considered norms but rather exceptions. The highest standards of
integrity must be observed in any and all dealings.

Given that it is a closely-regulated business, real estate developers also often forget
that another implication is that there are guidelines as well as timelines that
regulatory bodies have to observe and comply with established to protect those who
would engage in this trade.

There are certain realities that developers need to internalize to avoid

inconveniences and delays throughout the permits process. Foremost is
understanding that permits have prescribed processes and consequently processing
durations. It is also important to realize that a permit application is dependent on the
input documents that are submitted in support of it.

All too often, “shortcut” becomes the byword – standard processing timelines are set
aside and input documents are forwarded on a “to follow” basis. But at the end of the
day, leaving this much room for disaster will often leave developers more exposed to
danger not to mention more financially-strained.

Further critical factors that need to be understood include:

• Every permit has a prescribed processing duration

• Shortcuts that may be taken by national government agencies or LGUs are
limited by their powers
• Shortcuts taken expose the whole company to liability
• Shortcuts taken to acquire permits could negatively impact the status of other
projects if protocols are not strictly observed

-2-
 Challenges

It is easy to underestimate the power of regulatory bodies to enforce policy,

especially LGUs. Considering that effort and resources expended for relationship-
building, it is easy to miscalculate reactions to regulatory violations. LGUs show their
muscle by issuing Cease-and-Desist Orders (CDO), impositions of fines or penalties
and such other official orders that may result in work stoppage and consequently
added un-programmed costs.

On the other hand, it is just as easy to ascribe too much power to LGUs as far as
their capabilities and willingness to intervene on behalf of the developer. Verbal
arrangements can be forgotten when questioned and certain “arrangements” can be
ignored under official scrutiny, leaving a developer vulnerable or even liable for
overlooking mandated processes.

Some realistic examples include:

PITFALLS OUTFALL
1. Imposition of fines and other
such strains to finances due to
non-compliance to regulations
Construction and launch 2. Demand for additional and
of Building A without previously non-requisite
proper permits documents to support permit
application
3. Extended processing time due
to additional requirements
1. Delay in pending applications of
Use of equipment in Mall other projects as a consequence
B without permits or of violations
inspections by LGU 2. Strained relations with LGU
contacts due to low compliance

-3-
 Goals

The procedures, input requirements and timelines in the processing of the different
permits for property development have already been set forth in different laws,
resolutions and decisions by national government agencies and LGUs. The
challenge however is for companies to improve permits compliance and implement
strategies for managing permits applications.

As part of the groundwork for coming out with a standard for permits acquisition,
Exad has identified the following goals as well as the challenges that need to be
addressed:

CHALLENGES GOALS

Thorough review of all permits Familiarization with government

1.
processes permits processes

Implement mandatory coordination

Develop a system for among Project Proponent, CMD,
2.
managing permits processes Exad prior to permits acquisition --
accountabilities
Produce a realistic timeline for the
Align SBU project
project and which will ensure
3. development processes with
complete permits at every stage of
permits acquisition
the project
Manage and deliver client
Develop “Same Page” Mindset in
expectations based on shared
4. order to deliver targets within
accountabilities and
agreed timelines
schedules

Simply stated, high permits compliance is good business because it minimizes any
risk of exposure to the company and allows for stronger partnerships with LGUs.

-4-
 The Exad Permits Manual

The Permits Manual is Exad’s latest innovation designed to help SBUs in permits
acquisition in the following ways:

1. By providing a PROCESS ROADMAP that will help guide SBUs in their

applications;
2. By creating a QUICK REFERENCE HANDBOOK where the information
pertinent to permits acquisition can be easily checked and verified; and
3. By compiling an INVENTORY LIST of forms, both applications and sample
permits.

The Manual will also include LGU information such as key Executive and Legislative
offices that issue permits, permits sequences and processing durations to help
navigate through this often confusing system. Input requirements as well as process
flows per permit have likewise been identified for easy reference to users.

This initial edition of the Permits Manual shall include information on the permits
process for the following areas, so that readers can see the process nuances in each
of them:

• Makati
• Quezon City
• Taguig
• Calamba City

The Permits Manual has been developed to equip SBUs with the proper tools to
confidently handle this stage of project development and encourage higher permits
compliance. It is Exad’s further intent to make the Permits Manual available in order
to promote the following ideals vis-à-vis permits acquisition:

• Information and familiarization

• Standardization
• Accountability
• Transparency

With the release of the Permits Manual and the continued implementation of its
Permits Tracker System or PTS, Exad hopes to provide SBUs the complete service
package at each stage of permits acquisition.

-5-
 The Exad Team

External Affairs Division

G/F Makati Stock Exchange Building
6767 Ayala Avenue
Makati City
Philippines 1226

Ma. Teresa T. Ruiz

VP Human Resources and Public Affairs Group

Joseph Anton A. Bengzon

AVP for External Affairs

Dindo R. Fernando
Head, Public Affairs

Sonny E. Igrubay
Larina C. Lara
Joy S. Sanciangco
Dynes I. Donato
Richard S. Santuile
Jowell T. Velvez
Doty B. Navera
Chelo M. Tirona

Phone: (02) 848 5310

Fax: (02) 848 5337

-6-
Makati City
 Makati City
Table of Contents

Title Page

Overview 9
Organizational Structure 10
Permits Process 11

Permits (Process, Requirements, Application Form, Sample Permits)

Zoning Certification 12
MACEA Permit 16
Barangay Clearance 19
Demolition Permit 23

Excavation Permit 27
Locational Clearance 31

Development Permit (HLURB) 35

Fire Clearance 40
Building Permit 44

Certificate of Registration & License to Sell 54

Advertisement Approval 61

Certificate of Electrical Inspection 65

Fire Safety Inspection Certificate 69

Occupancy Permit 72

-8-
 Makati City
Overview

The City of Makati, or simply Makati, is Nickname: The

one of the cities and municipalities that Financial Capital of the
make up Metro Manila, the greater Philippines; The Wall
metropolitan area of the national capital of Street of the Philippines;
the Philippines. It is the major financial, "Metro Manila's Central
commercial and economical hub in the Business District"
Philippines, often referred to as the Motto: Makati, Mahalin
financial capital of the Philippines since Natin, Atin Ito (Makati,
many global companies have their offices Love It, This Is Ours)
and headquarters in the city. Makati is also
home to the influential Makati Business
Club and the Philippine Stock Exchange.
Ayala Avenue, running through the heart of
the central business district is often called
the Wall Street of the Philippines.

Makati is noted for its highly cosmopolitan

culture, also being a major cultural and
entertainment hub in Metro Manila. Many
expatriates live and work in the city. Makati
is also home to many first-class shopping
malls, which are located at Ayala Center
and Rockwell Center. Makati also has the
tallest buidlings in the Philippines like
PBCOM Tower, G.T. International Tower.

Makati came from the Tagalog word kati,

which means tide. This primarily refers to Country Philippines
the rise and ebb of the tide of the Pasig
Region National Capital Region
River on the city's northern border. The city
none (It is formerly on Rizal province
was also known as San Pedro Macati Province
until 1975)
during the Spanish era.
Districts 1st and 2nd districts of Makati City
Barangays 33
Today, the city is one of the most modern
Incorporated (town) 1670
cities in the country and the Philippines'
Incorporated (city) January 2, 1995
major global economic competitor in Asia.
However, it faces challenges due to the Area 27.36 km² (10.56 sq mi)
disparate gap between the new city in the Elevation 15.4 m (51 ft)
west, which contains the Central Business Population (2000) 471, 379
District, and the old city in the east, which Density 17, 230/km² (44, 638/sq mi)
is largely poor and where most of the city's ZIP code 1200 to 1299
slums are located. Area code(s) 2

-9-
 Makati City
Organizational Structure

HON. JEJOMAR BINAY

Mayor

Legislative Executive

Zoning
Certificate
ENGR. MERLINA
HON. NESTOR MERCADO PANGANIBAN
Vice Mayor Urban Development Officer
Locational
Clearance

Building
City Council ENGR. NELSON Permit
MORALES
Building Official
Occupancy
Permit
E.A. ASPILLAGA
HON. JEJOMAR Chairman, Housing
BINAY, JR. Committee
Majority Leader

OTHER COUNCILORS
Council Secretary

- 10 -
 Makati City
Permits Process
Sequence of Permits
1 1 1 2 2 2 3 2 4 5 6 L 7 8 9
A O
HLURB MACEA BARANGAY DENR LGU LGU LGU HLURB BFP LGU HLURB LGU BFP LGU
Zoning Permit Clearance ECC Demolition Excavation Locational Developme Fire Building License to U Certificate Fire Safety Occupancy C
Certification Permit Permit Clearance nt Permit Clearance Permit Sell of Electrical
N Inspection Inspection Permit C
Certificate
C U
LGU HLURB Ad H LGU Health
P
Temporary Approval Permit A
Facility
Permit N
C
Processing Time Y
2 weeks 7 weeks 6 weeks 24 weeks 2 weeks 2 weeks 4 weeks 6 weeks 2 weeks 6 weeks 10 weeks 4 weeks 4 weeks 6 weeks

Sequence of Permits
1 1 1 2 2 2 3 2 4 5 L
HLURB MACEA BARANGAY DENR LGU LGU LGU LGU LMB HLURB
A
Zoning Permit Clearance ECC Demolition Excavation Locational Developme Verified License to U
Certification Permit Permit Clearance nt Permit Survey Sell
Report N
C
LGU HLURB Ad H
Temporary Approval
Facility
Permit

Processing Time
2 weeks 7 weeks 6 weeks 24 weeks 2 weeks 2 weeks 4 weeks 6 weeks 4 weeks 10 weeks

Sequence of Permits
6 7 B 8 9 10 O
BFP LGU
U LGU BFP LGU
C
Fire Building I Certificate Fire Safety Occupancy C
Clearance Permit
L ofInspection
Electrical Inspection
Certificate
Permit
U
D P
LAND DEVELOPMENT PROCESS + LGU Health A
Permit
N
C
Processing Time Y

2 weeks 6 weeks 4 weeks 4 weeks 6 weeks

Sequence of Permits T
E
1 1 1 2 2 2 3 4 5 B 6 7 8 N
HLURB MACEA BARANGAY DENR LGU LGU LGU BFP LGU
U LGU BFP LGU A
Zoning Permit Clearance ECC Demolition Excavation Locational Fire Building I Certificate Fire Safety Occupancy
N
Certification Permit Permit Clearance Clearance Permit
L ofInspection
Electrical Inspection Permit
Certificate T
D
LGU
Temporary
LGU Health P
Permit
Facility E
Permit
R
Processing Time M
I
2 weeks 7 weeks 6 weeks 24 weeks 2 weeks 2 weeks 4 weeks 2 weeks 6 weeks 4 weeks 4 weeks 6 weeks T
S
- 11 -
 Makati City
Zoning Certification
Issuing agency: HLURB

Filing of application with the Records Division, order of

payment is issued

Payment of 50% for processing fee with the cashier

Records Division forwards application to director and

Head of the Technical Services for preliminary
evaluation and assignment to processor

Processor evaluates application (sends notice of

deficiency of requirements if needed), conducts site
inspection (if needed) and prepares draft decision/action
on application, secure clearances for legals, appeals,
monitoring (processing is not resumed unless
deficiencies are submitted

Head of the Technical Services reviews and initials

action/decision

Regional Director reviews, approves/disapproves

application

Applicant claims decision/action from Records Division

after payment of remaining 50% of processing fees

- 12 -
 Makati City
Zoning Certification
Issuing agency: HLURB

x Requirements
Application Form
Vicinity Map & Lot Plan drawn to an appropriate scale showing the property in
question and indicating appropriate landmarks (signed and sealed by Geodetic
Engineer)
TCT (or any proof of ownership or right over the property)
Land Use Plan of Municipality/ Zoning Map with Certification signed by Geodetic
Engineer
Others that may be requested specific to the project

- 13 -
 Makati City
Zoning Certification
Issuing agency: HLURB

- 14 -
 Makati City
Zoning Certification
Issuing agency: HLURB

- 15 -
 Makati City
MACEA Permit

Project Proponent files

Application

MACEA Technical Desk receives application, evaluates:

2 wks • Deed of Restrictions; (b) Floor-to-Area Ratio rules

PP is informed of
deficiences; re-submits
Approved to Technical Desk
No
Yes

Application is sent to ALI-SLMG for:

4 wks • Review of DoR compliance
• Review of FAR rules
• Approval by 3 Attorneys-in-
Fact

Macea is informed of
Approved deficiences; re-submits
No to Technical Desk
Yes

Sent back to Macea; assessment is prepared;

PP is
2 days Informed ahead re: assessment

Macea President signs permit; upon payment by PP

of assessment, permit is released
1 day

The MACEA Permit is a requirement only for

areas in the Makati Business District

- 16 -
 Makati City
MACEA Permit

x Requirements
Completely filled-up and signed application form
Architectural drawing duly signed and sealed by the Architect/Engineer and
signed by the member developer (8 sets)
Excavation plan showing system of soil protection
Payment of plans processing fee and/or construction guarantee deposit
Payment of development charge
Submission of Performance Bond
Others that may be requested specific to the project

- 17 -
 Makati City
MACEA Permit

- 18 -
 Makati City
Barangay Clearance

1 week START OF APPLICATION

Project proponent applies formally by letter of request

addressed to the Barangay Chairman

2 weeks
FIRST READING

Barangay Secretary calendars application for first

reading by the Council. Public Hearing is scheduled

PUBLIC HEARING Note: There may be 1

or more public
Public hearing is conducted and attended by hearings depending
stakeholders (residents, NGOs, POs, affected on number of sectors
establishments) where potential problems are identified affected by the
project
and discussed

COUNCIL COMMITTEE REPORT

3 weeks
Council Committee endorses application; prepares
committee report for plenary deliberations

SECOND READING
4 weeks
At the conclusion of plenary deliberations, Council
approves application on second reading

THIRD READING
5 weeks
Proposal is approved on third and final reading

6 weeks BARANGAY CLEARANCE IS ISSUED

- 19 -
 Makati City
Barangay Clearance
x Requirements
Request Letter addressed to the Barangay Clearance
Project Description
Copies of Title
Location Map
MACEA Permit
SD Plans
Others that may be determined by the barangay

- 20 -
 Makati City
Barangay Clearance

- 21 -
 Makati City
Barangay Clearance

- 22 -
 Makati City
Demolition Permit

Applicant

Go to the receiving Area of the Office of the Building

Official and submit the necessary documents for
evaluation of the Receiving Officer

NO
For receiving?

YES

Written reports and assessements

composition

Review and approval of application,

Recommending approval and For
Final signature

Issuance of Order of Payment

Release of permit upon payment of the

fees

- 23 -
 Makati City
Demolition Permit

x Requirements
Contractors Tax/ City Tax
5 Sets Demolition Permit Applicant’s duly accomplished, signed, and sealed by
Architect/Civil Engineer/ Notarized
PTR & PRC ID Xerox
3 Sets of Bill of Materials signed and sealed by an Architect/ Engineer
3 Sets Demolition Procedure
Certified True Copy of TCT
Current Real Property Tax Receipt (Xerox)
In case the applicant is not the lot owner of the lot, Duly notarized copy of Deed
of Absolute Sale
Brgy Clearance original and Xerox copy
Authorization letter if representative
Corporate Secretary / Secretary Certificate if Corporation
3 sets of Structural Plan and Structural Design and Analysis signed and sealed
by an Architect/ Engineer

- 24 -
 Makati City
Demolition Permit

- 25 -
 Makati City
Demolition Permit

- 26 -
 Makati City
Excavation Permit

Applicant

Go to the receiving Area of the Office of the Building

Official and submit the necessary documents for
evaluation of the Receiving Officer

NO
For receiving?

YES

Written reports and assessements

composition

Review and approval of application,

Recommending approval and For
Final signature

Issuance of Order of Payment

Release of permit upon payment of the

fees

- 27 -
 Makati City
Excavation Permit
x Requirements
A. Duly Accomplished Application Form
B. Three (3) sets of the following:
1. Certified True copy of TCT/duly notarized copy of Contract of Lease/ or Deed of
Absolute Sale
2. Tax Declaration for Lot/Improvement
3. Latest Real Property Tax Receipt
4. Barangay Clearance
5. Village Association’s Approval
6. Third party Legal Liability / Personal Accident or; Contractor’s All Risk Insurance
7. Special Power of Attorney (If applicant is not the lot owner and must sign on
owner / authorized representative)
8. Latest copy of PRC ID and PTR of an Architect or Civil Engineer
9. Consent of non-objection from the owner/s of the adjoining property/ies
10. Village Association Approval (if location is within a private village)
11. Articles of Incorporation (if applicant is a corporation)
12. Secretary Certificate (whoever represent the corporation and must sign on the
owner/ authorized representative)
13. Duly notarized contract between the in-charge Engineer of construction and
owner/applicant
14. Letter of authorization for the bearer of the plan
C. Four (4) sets of demolition (area not less than 300 sqm) / or Excavation Plans
signed and sealed by an Architect or Cicil engineer at the standard 20 x 30 inches
1. Location Map
2. Demolition Floor Plan scale not less than 1:100 mm
3. Excavation details scale not less than 1:100 mm
4. Elevation scale not less than 1:100 mm
5. Section scale not less than 1:100 mm
D. Four (4) sets of structural plan duly signed and sealed by Civil Engineer
(Excavation Work)
1. Foundation Plan scale not less than 1:100 mm
E. Three (3) sets of program of works (for excavation) duly signed and sealed by
incharge of demolition / excavation
F. Three (3) sets of soil exploration tests (for excavation) from the accredited soil
testing company with Business Permit
G. Three (3) sets of safety methodology duly signed by the in-charge of demolition;
excavation

- 28 -
 Makati City
Excavation Permit

- 29 -
 Makati City
Excavation Permit

- 30 -
 Makati City
Locational Clearance

Applicant

Zoning Division Receiveing

Area

Zoning Division Cashier

Zoning Division Receiving

Area

Site Inspection

Processing and Issuance

of Order of Payment

Issuance of Locational
Clearance

- 31 -
 Makati City
Locational Clearance

x Requirements
1. Application form for Locational Clearance (UDD office, 5th floor, Old Makati
City Hall)
th
2. Application form for Building Permit (OBO office, 6 floor, New Makati City
Hall). Completely filled up.
3. Architectural Plan (signed and sealed, 5 sets). If business establishment is
within the jurisdiction of MACEA, the plans should have the MACEA stamp
4. Barangay Clearance
5. Transfer Certificate of Title (TCT)
6. Latest payment of Real Property tax
7. Computation of Floor Area Ratio (FAR), for construction of structures
where density is limited by a maximum Floor Area Ratio (FAR)
8. Traffic Impact Assessment together with the certification of the TIA
preparer. Kindly Ring Bind the document
9. Notarized authorization for the person following up the application

- 32 -
 Makati City
Locational Clearance

- 33 -
 Makati City
Locational Clearance

- 34 -
 Makati City
Development Permit
Issuing agency: HLURB

Filing of application with the Records Division, order of

payment is issued

Payment of 50% for processing fee with the cashier

Records Division forwards application to director and

Head of the Technical Services for preliminary
evaluation and assignment to processor

Processor evaluates application (sends notice of

deficiency of requirements if needed), conducts site
inspection (if needed) and prepares draft decision/action
on application, secure clearances for legals, appeals,
monitoring (processing is not resumed unless
deficiencies are submitted

Head of the Technical Services reviews and initials

action/decision

Regional Director reviews, approves/disapproves

application

Applicant claims decision/action from Records Division

after payments of remaining 50% of processing fees

- 35 -
 Makati City
Development Permit
Issuing agency: HLURB
x Requirements
Application Form
A. Two (2) sets of Condominium Plan at any of the following scales: 1:200;
1:400; or any scale not exceeding 1:400 duly signed and sealed by a license
architect:
1. Site development plan to include parking and parks and playground
layout, if applicable.
2. Floor plan(s)
3. Sections and elevations
B. Two (2) copies of vicinity map indicating the adjoining land uses, access, as
well as existing facilities and utilities at least within 500 meters from the
property boundaries of the project, drawn to scale and duly signed and sealed
by a license geodetic engineer.
C. Building specifications and estimated cost.
D. Zoning Certificate from HLURB Regional Office
E. Certified true copy of DAR conversion order.
F. Certified true copy of Environmental Clearance Certificate (ECC) or
Certificate of Non-coverage
G. Certified true copy of title(s) and current tax receipt.
H. Right to use or deed of sale of right-of-way for access road and other utilities
when applicable.
I. One (1) copy of project study to include the following:
1. Project profile indicating among others, the development cost, total
project cost, amortization schedules, sources of financing,
marketability, cash flow, architectural building plans and work
program/project time table;
2. Audited financial statement for the last 3 preceding years;
3. Income tax return for the last 3 preceding years;
4. Certificate of registration from Securities and Exchange Commission
5. Articles of incorporation or partnership;
6. Corporation by-laws and all implementing amendments, and
7. For new corporations (3 years and below) statement of capitalization
and sources of income and cash flow to support work program.
J. Permit to drill from NWRB or certificate of coverage from concerned local
franchise holder.
K. List of names of duly license professionals who signed the plans and other
similar documents in connection with application filed indicating the following
information:
1. Surname; 2. First name; 3. Middle name; 4. Maiden name, in case of
married women professional; 5. Professional license number, date of
issue and expiration of its validity; and 6. Professional tax receipt and
date of issue 7. Taxpayer’s Identification Number (TIN)

- 36 -
 Makati City
Development Permit
Issuing agency: HLURB

- 37 -
 Makati City
Development Permit
Issuing agency: HLURB

- 38 -
 Makati City
Development Permit
Issuing agency: HLURB

- 39 -
 Makati City
Fire Clearance

Applicant

Check plans if the Occupant load is more than 50

NO Proceed to the Building Permit

Occupant load Process (no need to go through
is more than 50 BFP for the building permit
application)
YES

Submit necessary documents to the Local Fire

Department

NO
For
Processing?

YES

Acquire signed transmittal letter

- 40 -
 Makati City
Fire Clearance

x Requirements
Architectural plans and specifications (same plans submitted to UDD for LC)
Mechanical plans and specifications
Electrical plans and specifications
Fire Protection plans and specifications

- 41 -
 Makati City
Fire Clearance

- 42 -
 Makati City
Fire Clearance

- 43 -
 Makati City
Building Permit

Applicant

Go to the receiving Area of the Office of the Building

Official and submit the necessary documents for
evaluation of the Receiving Officer

NO
For receiving?

YES

For Ocular inspection

YES
NO
For
Processing?

Issuance of Order of Payment for the

Building Permit Fees

Issuance of Building Permit upon

payment of the fees

- 44 -
 Makati City
Building Permit

x Requirements
1. Five (5) sets of signed and sealed Drawing Plans (Architectural, Structural,
Sanitary and Plumbing, Mechanical, Electrical and Lot plans
2. Three (3) sets of signed and sealed Technical Specifications, Cost
Estimates, Structural computations, and Soil Investigation reports (If 4-storey
and up)
3. Three (3) sets of signed and sealed Structural Certification (If addition of
floor)
4. Three (3) sets of the following:
a. Certified True Copy of Transfer Certificate of Title, or, DENR
Certification, or , Condominium Certificate of Title, and/or, Duly notarized
contract of lease, or, duly Notarized Deed of actual Sale
b. Latest Tax Declaration (Improvement and Lots)
c. Latest Tax Receipt (Improvement and Lots)
d. Barangay Clearance and Locational Clearance
e. Contractor’s All Risk Insurance
f. Village Association Approval (if location within private village)
g. Articles of Incorporation and Secretary Certificate (if applicant is a
corporation)
h. Building Administrator Certification (If within the existing building)
i. Latest copy of PRC ID and PTR of professional involved in application
j. Copy of Occupancy Permit of the existing building (If building extension
and additional floor)
k. Other Government Clearances (if cell site, bill board, and high rise
building application
5. Building Permit Application Form – completely filled-up, signed and sealed
(from Engineering Department of Makati City Hall)
6. Other requirements maybe required for submission depending on type /
location of business such as, but not limited to:
a. Marginal Note (from the Office of the City Administrator for regulated
business)
b. Homeowner’s Association Clearance
c. Affidavit (buildings in R2A zone with critical height not to exceed 14m)
d. Environmental Compliance Certificate (ECC) or Initial Environmental
Examination (IEE) form

- 45 -
 Makati City
Building Permit

- 46 -
 Makati City
Building Permit -- Mechanical

- 47 -
 Makati City
Building Permit – Sanitary/Plumbing

- 48 -
 Makati City
Building Permit -- Electrical

- 49 -
 Makati City
Building Permit

- 50 -
 Makati City
Building Permit -- Mechanical

- 51 -
 Makati City
Building Permit – Sanitary/Plumbing

- 52 -
 Makati City
Building Permit – Electrical

- 53 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB

Pre- filing Preparations

Review plans based on approvals from LGU

Gather required documents for LTS

Prepare folder of documents and plans to be

filed

File application to HLURB

Application is received by the Records

Section of Regional Office

The Records Section forwards application to

Director

Office of Director to the Assistant for

assignment to evaluator

Evaluator reviews plans & documents for the

release of Notice to Publish

Project Inspection with the Engineer and Technical Head reviews Notice
Evaluator to verify the progress of
development
Draft of Notice is Prepared

Evaluator prepares assessment of HLURB fees

and required surety bond Evaluator checks the notice

HLURB issues Notice to Post Bond Notice is reviewed and initialed by the
evaluator, technical head, Asst Director

Payment of Fees
Notice is finalized

Release of License to Sell

Director signs Notice

- 54 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB
x Requirements
Application form
1, Sworn Registration Statement using either:
a. HURB Form 001 for Corporation; or
b. HLURB Form 003 for Single Proprietorship
2. Certified True Copy of Transfer Certificate of Title (TCT or Original Certificate
Of Title (OCT) duly stamped with original marking “CERTIFIED TRUE COPY”
by the proper Register of Deeds and bearing its seal or security marker.
a. When a project covers more than 20 individual titles without the
required marks described above, the following shall be required:
a.1 Photocopy of TCTs
a.2 Certification from the register of deeds concerned with its
seal or security mark giving the
following information:
a.2.1 TCT or OCT numbers;
a.2.2 Name of all registered owner(s) and their
sharing, If any;
a.2.3 Area covered by each title;
a.2.4 Number of OCT or TCT from which the title is
derived;
a.2.5 Statement of all uncancelled liens and
encumbrances, If any;
a.2.6 Lot and block numbers as well as PSD/PSU/PCS
number. etc.
b. When certified copy of the TCT was issued more than one month
prior to the application for Certificate of Registration (CR), affidavit of
the owner that the property is free from liens and encumbrances. When
the applicant is not the owner, deed from the registered owner showing
clearly the authority of the applicant to the property, e.g., its
development and sale of individual lots or units; to sign and receive
documents; and other relevant authority. In case the
subdivision/condominium project or portion thereof is mortgaged.
c. In case the project or portion thereof is mortgaged, it is sufficient if
the instrument of mortgage contains a stipulation that the mortgagee
shall release the mortgage or any subdivision lot or unit as soon as the
full purchase price for the same is paid by the buyer. Otherwise,
accomplished the following:
c.1 Mortgage’s Undertaking (HLURB Form No. ____)
c.2 Morgagor’s Undertaking (HLURB Form No. ____)
3. Duly audited balance sheet (certified copy of the original) issued and signed
by the authorized official of the applicant and under the latter’s authority.
a. When individual persons are involved and no balanced sheet can be
submitted, income tax returns for the preceding year duly received by
BIR office and tax receipts evidencing payment.

- 55 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB
x Requirements
b. When applicant is a new corporation, partnership, association or
single proprietorship, i.e., no financial statement or income tax return
has been prepared yet, sworn statement declaring:
b.1 Other assets or sources of funds and other resources;
b.2 The nature of control or ownership over such assets, funds
or resources;
b.3 Commitment to the effect that, if necessary, the same shall
be used to complete the project.
4. Articles of Incorporation (or of Partnership or Association), amendments
thereof and existing by-laws (or its equivalent) clearly indicating the authority of
the applicant to engage in real estate trade particularly in the development and
selling of lots or units. When an applicant deviates from the intended line of
business stipulated in its articles of incorporation (or partnership or
association), authorization from the Securities and Exchange Commission
(SEC) and/or the appropriate government agency to engage in the
development and selling of the subject project.
5. A copy of any circular, prospectus, brochure, advertisement, or
communication used/to be used for public offering of subject project and for
circulation upon approval by the Board.
6. Sample copy of Contract to Sell to be used in the public offering of lots, units
or lots and units. The provisions of PD 957. (The duties and responsibilities of
owners/developers to buyers as provided under Sections 17 to 20, 22 to 27, 30,
31 and 33 of P.D. 957 must be incorporated in all Contract to Sell.)
7. Affidavit of Willingness to Change Name [HLURB Form N0. ___].
8. Certified true copy of Environmental Compliance Certificate (ECC)/Certificate
of Non-coverage (CNC),whichever is applicable, duly issued by the Department
of Environmental and Natural Resources (DENR).
9. Zoning Certificate from HLURB Regional Officer
10. Certified true copy of Dept. of Agrarian Reform (DAR) conversion order.
11. Electrical plan and specifications duly signed and sealed by a licensed
professional electrical engineer and duly approved by the local franchised
holder.
12. Permit to operate a deepwell and subsequent submission of confirmed
water resistivity test from the national Water Resources Board (NWRB). Water
potability test results from concerned government agencies.
13. Road right of way and drainage right of way (if applicable).
14. Affidavit of Undertaking to Submit Titles
a. Condominium Project (HLURB Form ___)
b. Subdivision Project (HLURB Form ___)
15. Additional requirements For Condominium Projects
a. Master Deeds with Declaration of Restrictions evidenced by the
proper annotation thereof in the title(s) by the Register of Deeds
concerned.
b. Building Permit

- 56 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB

x Requirements
16. Additional requirements For All Types of Residential Subdivision projects:
a. 2 copies of verified survey returns with label for all non-saleable
areas including but not limited to parks and playgrounds, community
facilities and roads and easements.
b. Copy of the following documents in case the development permit
was issued by the Local Government Unit (LGU) pursuant to the 1991
Local Government Code and related issuances:
b.1 Sangguniang Resolution/Ordinance granting of
development permit/
subdivision development plan containing the following
information:
b.1.1 full name of the grantee or permit tee and his
address;
b.1.2 complete project name and its location;
b.1.3 date of the resolution or ordinance;
b.1.4 project area;
b.1.5 full listing of title(s) covering the project;
b.1.6 legal basis of the approval (PD 957, EO 648 and
other related laws);
b.2 Certified true copy of resolution conferring authority to the
mayor or other local government official to issue development
permit in cases where the same was not granted by the
Sangguniang Bayan/Panlungsod.

Evidence of approval of the subdivision scheme by the local

government official must be any original copy or one certified
as true copy thereof by the authorized local government
official, indicating clearly his full name and position and the
date of approval. It must contain the same data as described
above. Most important of all, it must bear an indication of
Sanggunian approval such as but not limited to words like
“APPROVED BY AUTHORITY OF THE SANGGUNIAN” or
others of similar import, it being understood that the
Sanggunian has properly issued such authority.
c. Proof of compliance to Sec. 18 of RA 7279 in any of the following
manner:
c.1 Development Permit of socialized housing projects within
the main subdivision.
c.2 License to sell of socialized housing project offered as
compliance if location of compliance is not within the main
subdivision project.
c.3.Joint venture agreement with LGU or other housing
agencies or other owner / developer.
c.4. Copy of bond issued by the Home Mutual Development
Fund /PAG-IBIG or Home Guaranty Corporation (HGC) where
the main project is located or by any of the housing agencies.

- 57 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB

- 58 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB

- 59 -
 Makati City
Certificate of Registration.License to Sell
Issuing agency: HLURB

- 60 -
 Makati City
Advertisement Approval
Issuing agency: HLURB

Filing of application with the Records Division, order of

payment is issued

Payment of 50% for processing fee with the cashier

Records Division forwards application to director and

Head of the Technical Services for preliminary
evaluation and assignment to processor

Processor evaluates application (sends notice of

deficiency of requirements if needed), conducts site
inspection (if needed) and prepares draft decision/action
on application, secure clearances for legals, appeals,
monitoring (processing is not resumed unless
deficiencies are submitted

Head of the Technical Services reviews and initials

action/decision

Regional Director reviews, approves/disapproves

application

Applicant claims decision/action from Records Division

after payments of remaining 50% of processing fees

- 61 -
 Makati City
Advertisement Approval
Issuing agency: HLURB
x Requirements
Three (3) copies of the proposed advertisement;
Copy of Certificate of Registration and License to Sell;

- 62 -
 Makati City
Advertisement Approval
Issuing agency: HLURB

- 63 -
 Makati City
Advertisement Approval
Issuing agency: HLURB

- 64 -
 Makati City
Certificate of Electrical Inspection

Submission of Application form and requirements

1 day

1 day Schedule for inspection

1 day Inspection

If problems occur, return

Approved application form to proponent
No
Yes

1 day Preparation of order of payment

1 day Payment of order of payment by proponent

1 day Preparation of certificate

1 day Routing of certificate of signatures of department

chiefs

1 day Routing of certificate to OBO for final signature

1 day Release of CEI

- 65 -
 Makati City
Certificate of Electrical Inspection

x Requirements
Copy of Electrical Permit
Duly signed Certificate of Completion
Approved Electrical Plan
Revised/As-built electrical plan signed and sealed by a Professional Electrical
Engineer
Electric Test Result (e.g. Insulation Resistance Test, Ground Resistance Test,
Load Balancing Test, etc., signed and sealed by a Professional Electrical
Engineer)

- 66 -
 Makati City
Certificate of Electrical Inspection

- 67 -
 Makati City
Certificate of Electrical Inspection

- 68 -
 Makati City
Fire Safety Inspection Certificate

Mission Order from City

Fire Marshall

Inspection of Structure by
the City Fire Inspector

Inspection Report by the City Fire Safety

Inspector (structure owner, or property
manager is furnished a copy).

Period of compliance by the

owner or property manager

Final Inspection by the City

Fire Safety Inspection
Officer

Preparation of Order of
Payment

Issuance of FSIC

- 69 -
 Makati City
Fire Safety Inspection Certificate

x Requirements
Mission Order
Fire Safety Inspection Report
Approved Plan
Building Permit
Certificate of Completion
Official Receipt of Fire Inspection Fee
FALAR Part 1 and 2
Others as may be determined by City BFP

- 70 -
 Makati City
Fire Safety Inspection Certificate

- 71 -
 Makati City
Occupancy Permit

Applicant

Go to the receiving Area of the Office of the Building

Official and submit the necessary documents for
evaluation of the Receiving Officer

NO
For receiving?

YES

For Ocular inspection

YES
NO
For
Processing?

Issuance of Order of Payment for the

Occupancy Permit Fees

Issuance of Occupancy Permit upon

payment of the fees

- 72 -
 Makati City
Occupancy Permit

x Requirements
Three (3) sets of As-built Plans
Accomplished/filled up Certificate of Completion for Building Permit, Electrical,
Mechanical and Sanitary/Plumbing duly signed and sealed by Architect /
Engineer-in-Charge of construction or installation
Concrete Test, Soil Test and Steel Test results for medium and high rise
buildings
Logbook duly signed and sealed by Architect/Engineer-in-Charge
Picture showing the full view of completed structure especially the sidewalk (for
new construction, extension and additional only)
Affidavit of undertaking of the owner / manager for the use of Liquified
Petroleum Gas (LPG) and certification of safeness of the system from the
installer / supplier of the LPG piping lay-outs and tanks
Water Potability Test Results
Hydrostatic Test Results of Cold Water Line (CWL)
Gravity Test Result of Sewer Line (SW) - for applicants with overhead tanks
Duly signed Electrical Test Results of Insulation resistance Test, Ground
Resistance Test, functionality Test, and Load balancing Test
Copy of the memorandum for the first pouring of concrete by the owner /
Engineer-in-Charge
Photocopy of the following:
Building Permit, Electrical Permit, Mechanical Permit, Sanitary/Plumbing Permit
Building Permit Official Permit
Fire Safety Inspection Certificate
Fire Safety Inspection Certificate Official Receipt
Barangay Clearance (for the purpose of occupancy)
Village Clearance (for the purpose of occupancy)
District Clearance (for the purpose of occupancy)
Makati City Health Clearance
Air Transportation Office Height Clearance
Department of Health Radio Frequency Radiation Evaluation
National Telecommunication Commission Certificate

- 73 -
 Makati City
Occupancy Permit – Building

- 74 -
 Makati City
Occupancy Permit – Sanitary/Plumbing

- 75 -
 Makati City
Occupancy Permit – Electrical

- 76 -
 Makati City
Occupancy Permit – Mechanical

- 77 -
 Makati City
Occupancy Permit

- 78 -