0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
1 First impression
Question Yes No N/A Remarks
Are gangways and moorings clean, in good
condition and rigged as required?
Is there proper access control, are all visitor ID’s
checked, is the visitor log maintained and are
restricted areas controlled?
Do all officers and crew use appropriate
personal protective equipment and have a
professional and friendly attitude?
Will the PSC officer be accompanied by a
senior officer around the vessel during the
inspection?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
2 Certificates and documents
Question Yes No N/A Remarks
Are all required classification, statutory and
other certificates valid and available for
review?
Is a copy of thecompany’s Document of
Compliance with endorsements, the ships
Safety Management Certificate, International
Ship Security Certificate and Continuous
Synopsis Record (if applicable) available and
valid for review?
Are manuals, instructions, records and
procedures required by the ISM code available
in the latest revisions? Have out of date
information been removed from notice boards
etc.?
Are the company’s Safety and Environmental
policy, and evidence of an approved Ship
Security Plan, available?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
3 Resources and personnel
Question Yes No N/A Remarks
Is the Master’s responsibility defined and
documented, is the crew list up to date and the
requirements of the Minimum Safe Manning
Certificate met?
Is the crew familiar with the safety and
environmental policies, and are all certificates
required by STCW valid?
Are all medical fitness certificates valid and
available?
Are work and rest hours accurately recorded
for all onboard, and are all crew able to
communicate effectively in the working
language of the ship, or another language
readily understood?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
4 System Management and Shipboard operations
Question Yes No N/A Remarks
Have the Masters’ reviews been carried out
and are improvements and identified actions
addressed? Are there procedures for reporting,
analyzing and follow-up of non-conformities,
accidents, near-accidents and incidents?
Are preventive and corrective actions
documented?
Are reports confirming internal audits held
within their deadlines available?
Are reports confirming external audits
available onboard?
Are duties and responsibilities only assigned
to qualified personnel? Are procedures for key
shipboard operations available, and are all
crew familiar with their duties and
responsibilities for key shipboard operations?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
5 Equipment and maintenance
Question Yes No N/A Remarks
Do all areas onboard show satisfactory
hygiene, cleanliness and good housekeeping?
Are firefighting equipment and lifesaving
appliances in good condition and ready for
use?
Are critical equipment and systems identified
and maintained according to requirements?
Are inspection and maintenance of equipment
and machinery carried out by competent
personnel and records of inspection,
maintenance, testing and calibration
available?
Are all identified defects and deficiencies acted
on promptly? Have all defects and deficiencies
been reported to the company, flag
administration, Classification Society or port
authorities if necessary?
Are sufficient spare parts for the safe operation
of the ship available and in accordance with
requirements?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
6 Emergency preparedness
Question Yes No N/A Remarks
Do all of the crew know the alarm signals, their
duties and their muster stations? Is the muster
list up to date?
Are procedures for emergency situations
available? Is the emergency equipment well
maintained and ready for use, and are escape
routes free from any
obstruction?
Are drills and exercises relevant, are learning
points identified, and is there a record of all
drills and exercises held?
Are contact details to the company, port,
agent, P&I club, etc. available?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
7 ISPS
Question Yes No N/A Remarks
Are access control procedures implemented?
Are personnel in charge of security measure
familiar with their duties?
Are restricted areas clearly identified and
marked?
Is all security equipment maintained,
calibrated and tested?
Is the Ship Security Plan (SSP) protected from
unauthorized access? Is it clear to whom, and
which parts of the SSP, limited access may be
allowed?
Is the security level onboard set as required by
the Flag State and Port Authorities and are all
crew aware of the current security level?
Is the Ship Security Alert System tested,
maintained and operational?
Rev 1
0621 - Port State Control, Preparing for inspections - Pocket Guide
Self-checklist Port State Control, Preparing for inspections
7 ISPS
Question Yes No N/A Remarks
Are contact details to the Company Security
Officer available?
Are drills carried out regularly and are searches
done according to the current security level?
Do security arrangements still allow
immediate access to life saving appliances and
firefighting equipment?
Rev 1
