ARMY DAY SECONDARY SCHOOL OLD BOYS

ASSOCIATION 2014 (ADSSOB)

ADSSOB 2014 CONSTITUTION

(2018 REVISION)

COURTESY: PIONEER EXECUTIVES

DONUBARI Kobaa - PRESIDENT

OSITA – SECRETARY
PEACE Okocha – FINANCIAL SECRETARY
MIRACLE Onyeukwu – TREASURER
SAMUEL Odidi – PRO
 OGECHI – WELFARE/SOCIAL DIRECTOR

PREAMBLE
We the entire 2014 set of ARMY DAY SECONDARY SCHOOL, BORI-CAMP, PORT
HARCOURT. under the umbrella of the ARMY DAY SECONDARY SCHOOL OLD BOYS
ASSOCIATION having firmly and solemnly resolved.

i. That the Association shall remain autonomous and shall not be affiliated
to any Union/Association.
ii. To propagate peace, unity and harmony with one another regarding our
stand as unsegmentible, indissoluble and incollapsible for the purpose of
existing within the recognized brackets of national and international Army
Day student’s body.
iii. To establish a selfless Constitution with the intention of promoting
cultural, educational and societal leadership training scheme towards the
achievement of self Reliance, National and International Competitiveness.
iv. To detect and proffer solution to the problems of our nation and also
playing an important role in improving social Practice.
HEREBY MAKE, ENACT AND GIVE to ourselves the following Constitution

CONSTITUTION OF FEDERAL GOVERNMENT COLLEGE

IDOANI CLASS OF 2003 ALUMNI ASSOCIATION -
PASSED BY THE ASSOCIATION AT ITS GENERAL
MEETING HELD VIA WHATSAPP ON THE 4TH DAY OF
FEBRUARY, 2018

WE, THE MEMBERS OF FEDERAL GOVERNMENT COLLEGE, IDO-

ANI CLASS OF 2003 ALUMNI ASSOCIATION A NOT FOR-PROFIT AND
NON-POLITICAL ORGANISATION DO FIRMLY AND SOLEMNLY
RESOLVE TO PROVIDE FOR OURSELVES A CONSTITUTION AND TO BE
GOVERNED BY THE PROVISIONS THEREIN CONTAINED.

SECTION I
1. NAME OF ASSOCIATION

The Association shall be known as ARMY DAY SEONDARY SCHOOL OLD

BOYS ASSOCIATION 2014.iation shall be known as Federal Government
College Idoani Class of 2003 Alumni Association The Acronym of the body shall
be known as ADSSOB 2014.

2. LOGO:

MOTTO
ONE FAMILY FOREVER.

SUPREMACY OF THE CONSTITUTION

1. This constitution shall be supreme and its entire provision shall be binding
on all executives and members of the association.
2. If any law, resolution, directive or action is inconsistent and unharmonious
with this constitution, this Constitution herein shall prevail and such law
resolution, directive or action shall to the extent of the inconstituency be null and
void.
3. By this Constitution, the students’ body as a corporate body may sue or be

sued.

3. AIM

a) To actively work to develop cordial and potentially beneficial relationships

between and for Alumni members
 b) To contribute to the growth and development of our Alma mater in all areas
as it relates to improving the quality and standard of learning and providing
students with opportunities for career development.

c) To establish and operate a robust and viable welfare scheme for every
registered member.

d) To discourage any form of discrimination on any ground such as place of

birth, origin, sex, religion, status, ethnic or linguistic association or ties.

4. OBJECTIVES

The objectives of the Association shall include but not limited to the following:

a) Shall be non-profit, non-political, charitable and a voluntary organisation.

b) Identify and organise 20142003 set alumni worldwide and promote the
welfare of its members

c) To provide a forum for the healthy exchange of ideas and for social
interaction among members

d) Help to strengthen teaching and learning and to improve the overall student
satisfaction at our alma mater.

e) Initiate viable projects and programs as may be necessary to redeem, sustain,

uphold, protect and promote the image of our alma mater

f) Support and collaborate in any viable projects and programs as may be

initiated by the school’s administration, benevolent organisations, PTA,
government and other chapters of the school’s alumni to redeem, sustain,
uphold, protect and promote the image of our alma mater

g) Promote any other activities that may be deemed necessary and appropriate
in the interest of the Association.

h) to organize and engage in regular meetings, events, forums or interaction

that will foster unity, social, economic and general progress of Alumni, her
members and Alma Mater.
 i)

Section II: MEMBERSHIP

1. Membership shall be open to all former students of ADSS Bori-camp port

harcourt whose graduating year was or was meant to be 2014.

2. Such person described in (1) above must be duly registered with the
Association to be considered a member of the class of 2014 alumni Association.

3. Membership registration for any other set shall involve;

a) Filling and submitting a registration application form and paying a stipulated

registration fee of 500 naira.

b) The registered member shall be sent a copy of the constitution and

membership certificate with his/her membership registration details and any other
information as maybe necessary.

c) All registered members shall then be notified of every successful alumni

registration.

4. Members are obligated to participate actively in alumni activities and pay

their annual membership dues.

5. Every registered member with no outstanding financial obligation to the

Association shall benefit from the Association’s welfare scheme.

6. Membership remains as such until they are withdrawn, or are suspended for
misconduct reasons or violations of any provisions of the Constitution. Any
member may be removed from membership or suspended upon recommendation
by a duly constituted disciplinary panel for conduct detrimental to the interest of
the Association and/or other crimes and misdemeanors. Member proposed to be
removed are notified in writing of the possible revocation at least 72 hours prior to
the vote and shall be entitled to a fair hearing, after which may be dismissed by a
(2/3) two-thirds majority vote of the panel.

Any alumni whose membership is revoked shall have exactly five (5) working
days to appeal the revocation. The appeal must be submitted in writing to the
President and Secretary, and must include any relevant information that has not
already been presented. The committee will then render a decision at the next
general body meeting or in five (5) working days, whichever occurs first. If no
appeal is submitted, the Panel’s decision is automatically binding.
7. Re-registration of withdrawn membership shall be considered as a new
registration, which will attract a fee.

Maintain an effective line of communication and cordial relationship with our

Alma Mater, the administrative officials and other alumni bodies of the
school.
Section II: MEMBERSHIP

Membership shall be open to all former students of F.G.C Idoani whose

graduating year was or was meant to be 2003.

Such person described in (1) above must be duly registered with the
Association to be considered a member of the class of 2003 alumni
Association.

Membership registration shall involve;

Filling and submitting a registration application form and paying a stipulated

registration fee.

The registered member shall be sent a copy of the constitution and

membership certificate with his/her membership registration details and any
other information as maybe necessary.

All registered members shall then be notified of every successful alumni

registration.

Members are obligated to participate actively in alumni activities and pay

their annual membership dues.

Every registered member with no outstanding financial obligation to the

Association shall benefit from the Association’s general welfare scheme.

Membership remains as such until they are withdrawn, or are removed

suspended for misconduct reasons or violations of any provisions of the
Constitution. Any member may be removed from membership or suspended
upon recommendation by a duly constituted disciplinary panel for conduct
detrimental to the interest of the Association and/or other crimes and
misdemeanors. Member proposed to be removed are notified in writing of the
possible revocation at least 72 hours prior to the vote and shall be entitled to a
fair hearing, after which may be dismissed by a (2/3) two-thirds majority vote
of the panel.

Any alumni whose membership is revoked shall have exactly five (5) working
days to appeal the revocation. The appeal must be submitted in writing to the
President and Secretary, and must include any relevant information that has
not already been presented. The President will then submit the appeal to the
Appeals Committee. This committee consists of 3 executive board members
and 3 general members. This committee will then render a decision at the next
general body meeting or in five (5) working days, whichever occurs first. If no
appeal is submitted, the Board’s Panel’s decision is automatically binding.

Re-registration of withdrawn membership shall be considered as a new

registration, which will attract a fee. Section III: MEETINGS

ANNUAL GENERAL MEETING/REUNION

1. There shall be annual general meeting and reunion at least twice a year.

2. The AGM shall be held on a date and location as may be determined by the
membership of the NEXCO.

3. The AGM shall be held,

a) To approve the Association budget/plans.

b) To review budget/plans implementation of the previous year and make

recommendations.

c) To provide a platform for members to reunite in an atmosphere that will

encourage oneness.

d) Any other business in line with the Association aims.

4. Annual General Meetings shall take the form of a congress where decisions
are made by voting. Absent members can send in their vote, but with a stipulated
fine and letter of excuse/apology.

5. Every meeting and its agenda shall be circulated to members at least one (1)
month before the proposed meeting date. This shall enable members plan to attend,
or come prepared to participate actively, for example to vote for or against an item
of discussion.

*EXTRA-ORDINARY GENERAL MEETING:

1. Emergency meetings shall be called by at least two of the Executive

members upon request by any member of the Executive or the membership.
Executive body meetings shall be called by the President, or in his absence, by the
secretary-general. The quorum required to conduct a general meeting is half (1/2)
of the executive officers or two thirds (1/3) of the organization’s members.
2. The Executive Body may direct to convene an Extra-ordinary general
meeting for consideration of addition, alteration or amendment of the regulation of
the Association. 21 days' notice along with the proposed draft of change shall be
sent to members before the meeting. The resolution for change amendment etc, of
the regulation is carried out if accepted by the two-third (2/3) of the members
present at the meeting.

Section IV: FINANCE AND BUDGET

1. The Association shall consider her financial strength in terms of her

membership number and cooperation, rather than in the amount payable to her.

2. Consequently, her dues, levy and fines shall be a fixed amount considered a
token by the rich and poor, working class and out-of-work.

3. The Association shall derive its operational income from:

i. Membership registration fee (N500 only)

ii. Monthly membership dues (N200 only) which shall be paid between 1 st to
25th each month and late payment shall attract a fine of 10% and an interest of 10%
per annual on unpaid dues

iii. Donations, fines and levies.

v. Fund-raising, charitable contributions and other means deemed

appropriate by the NEXCO and approved by the membership may be
made to meet the administrative costs of the Association and projects the
Association may embark on.

Bank Account: The Association

a) Shall operate one bank account with a commercial bank in Nigeria through
which all funds are received.
b) Shall delegate three signatories to the account
c) Account shall be operated by cheque and electronic means. It shall have no
ATM card
d) Account shall have a debit limit imposed on its electronic platform usage as
agreed by the NEXCO.
e) Any money to be withdrawn or expended by the National Executive
Committee shall be based on the approved budget of the Association.
f) All cheque withdrawals from the Association’s bank account shall have a
minimum of two signatories and must be with the president’s approval.
Any emergency expenditure no matter
 Section III: MEETINGS
ANNUAL GENERAL MEETING/REUNION
1. There shall be annual general meeting and reunion.
2. The AGM shall be held on a date and location as may be determined by the
membership of the NEXCO.
3. The AGM shall be held,
a) To approve the Association budget/plans.
b) To review budget/plans implementation of the previous year and make
recommendations.
c) To provide a platform for members to reunite in an atmosphere that will
encourage oneness.
d) Any other business in line with the Association aims.
4. Annual General Meetings shall take the form of a congress where decisions
are made by voting. Absent members can send in their vote, but with a
stipulated fine (settlement) and letter of excuse/apology.
5. The President and/or general secretary shall announce a date when project
executed shall be presented to the school so that members can plan to attend.
Such meetings must be properly documented in pictures and videos.
6. Every meeting and its agenda shall be circulated to memebers at least one
(1) month before the proposed meeting date. This shall enable members plan to
attend, or come prepared to participate actively, for example to vote for or
against an item of discussion.
*EXTRA-ORDINARY GENERAL MEETING:
1. Emergency meetings shall be called by at least two of the Executive body
members upon request by any member of the Executive body or the
membership. Executive body meetings shall be called by the President, or in his
absence, by the vice-president or secretary-general. The quorum required to
conduct a general body meeting is half (1/2) of the executive officers and or
two thirds (12/3) of the organization’s members.
2. The Executive Body may direct to convene an Extra-ordinary general
meeting for consideration of addition, alteration or amendment of the regulation
of the SocietyAssociation. 21 days' notice along with the proposed draft of
change shall be sent to members before the meeting. The resolution for change
amendment etc, of the regulation is carried out if accepted by the two-third
(2/3) of the members present at the meeting.
Section IV: FINANCE AND BUDGET
1. The Association shall consider her financial strength in terms of her
membership number and cooperation, rather than in the amount payable to her.
2. Consequently, her dues, levy and fines shall be a fixed amount considered a
token by the rich and poor, working class and out-of-work.
3. The Association shall derive its operational income from:
i. Membership registration fee (N2,000 only)
ii. Annual membership dues (N6,000 only) which shall be paid between
January and June each year and late payment shall attract a fine of 10%
and an interest of 10% per annual on unpaid dues
iii. Donations, fines and levies.
iv. Fund-raising, charitable contributions and other means deemed
appropriate by the NEXCO and approved by the membership may be
made to meet the administrative costs of the Association and projects
the Association may embark on.
4. Bank Account: The Association
a) Shall operate one bank account with a commercial bank in Nigeria through
which all funds are received.
b) Shall delegate three signatories to the account
c) Account shall be operated by cheque and electronic means. It shall have no
ATM card
d) Account shall have a debit limit imposed on its electronic platform usage as
agreed by the NEXCO
e) Any money to be withdrawn or expended by the National Executive
Committee on behalf of the Association must be approved by two-third (2/3) of
membersshall be based on the or approved by the budget of the houseAssociation.
f) All cheque withdrawals from the Association’s bank account shall have a
minimum of two signatories and must be with the president’s approval.
g) All internet banking password(s) linked to the Association’s bank account
shall be changed within two (2) business days, whenever there is a new signatory
to the bank account(s).
h) Any emergency expenditure no matter how urgent shall not be more than
N20,00050,000 unless subject to article 5 above. Such expenditure shall also be
duly accounted for and shall be aligned with the aims, objectives and code of
conduct of the Association.
5. A befitting welfare and empowerment scheme shall be established for the
Association using an ACT.
6. Any member who requires special assistance shall be advised to join the
Association Special Welfare Scheme to make it practicable to meet the
Association’s welfare objectives.
7. The Alumni project for the year will be based on 50% of the income for the
previous year and any generous donations. While 30% and 10% of income are
reserved for the general welfare and running of Association respectively. The
remaining 10% is Association savings, which is to be vetoed by AGM every
five (5) years.

8. Auditing of Accounts

9. The NEXCONEXCO shall appoint an external auditor to audit the

Association’s account at least once every year. The auditor must be a certified
accountant and shall not be a member of the Association.

10. The auditor shall have unfettered access to all books and accounts of the
Association; shall examine the annual return and verify it with the accounts,
vouchers, deeds, documents of title and securities for the whole year to which
the annual return relates and shall either sign it as found by him/her to be
correct, duly vouched and in accordance with the law or specially report to the
membership in what respects he/she finds it incorrect, unvouched, or not in
accordance with the law.
Section V: GENERAL WELFARE

1. The spirit behind the general welfare scheme of the Association is to foster
brotherly love and care among members. Hence, the worth of any welfare
package shall not be judged by its financial value alone but by the spirit of love
which permeates the Association’s gesture.

2. The Association shall identify financially and morally with members or

members of their family as it may apply during the following:

a) Marriage or Ordination/Profession

b) Professional or Societal milestone achievement e.g. Inaugural Lecture and

Chieftaincy

c) Death

1. of Member

2. of parent of memberImmediate Family - Spouse, Child(ren),

Parents

3. Upon receipt of a formal invitation by the Association, it shall delegate two

(52) members to officially convey the wishes/gifts of the Association to the
welfare beneficiary or his/her family. It is fitting that more members join the
delegates and that delegates are chosen by proximity to the beneficiary’s.

4. The Associations’ welfare gifts are fixed and are direct from the welfare purse
of the Association. This does not prohibit members from individually reaching
out to beneficiaries in private capacity.

5. Below are the fixed rates

S/No Event Welfare Comment

Package

a) 1 Marriage/ N10,000 To assist with wedding

. Achievement, preparations. Should be
Ordination/Profess presented during the
ion ceremony
 b) 2 Death of Member N10,000 To assist those or projects
. left behind

c) 3 Death- of Parents N10,000 To assist with burial rites.

. Immediate Family Gift is to be presented at
the ceremony or official
condolence visit not later
than one month after burial
rites.

The Welfare/Social Director Secretary shall pick his preferred team and; make
them known to the Association. Together with them he/she shall manage the
Association’s general welfare in cooperation with the other executives.
6. The Other welfare packages to include challenges faced by member of the
Association. Challenges such as ill-health, accident etc.
7. The welfare packages shall be determined by the situation at hand with no
fixed amount..

SECTION VI: RIGHTS AND OBLIGATION OF MEMBERS

a) Any member of the Association in good standing has the right to be elected
and to vote in any election or meeting of the Association.
b) To submit suggestion for discussion to the National Executive Committee
and sub-committee on any matter.
c) To inspect the accounts of the Association on appointment with the
Secretary.
d) Forego his/her membership after due information in writing to the National
Executive Committee.
e) To pay his/her dues subscription within the prescribed time.
f) Defaulting members shall not be allowed to take part in elections or vote in a
meeting.
g) Members shall have one vote each.
h) A member being in good standing shall be such a member who has paid all
dues prescribed by the Association.

*EXPULSION OF MEMBERS:
If the action of any member(s) is found to violate the rules and regulations laid out
in the Constitution or is against the interest of the Association, he may, after due
enquiry, be censured, suspended or expelled from the membership of the
Association by the National Executive Committee. In such situation, the National
Executive Committee shall first serve the member(s) concerned with a show cause
and request a written explanation to be submitted within a month of receipt. On
receipt of the explanation, the National Executive Committee shall have the power
to take a suitable action against the delinquent member after allowing him to
defend his case. If no reply to the show cause notice is received within a month,
the National Executive Committee may take an exparte decision.
For any act of expulsion or termination, no such member shall be entitled to prefer
any claim for compensation or damage even if proved on subsequent date that such
act of expulsion or termination was wrongful and or unlawful.

Section VII: NATIONAL EXECUTIVE COMMITTEE (NEXCO)

1) COMPOSITION

The Association shall be administered by an elected, governing body known as the

National Executive Committee (NEXCO) and it shall be composed of;
i. President
ii. Vice President
iii. General Secretary
iv. Treasurer
v. Financial SecretaryAssistant General Secretary
vi. PRO
vii. Welfare/Social Director
viii. Financial Secretary
ix. Publicity Secretary
Treasurer
Legal Adviser
Regional Ambassadors
 2) ELECTION OF OFFICERS

Members of the National Executive Committee shall be elected at the annual

general meeting of the Association. The Office bearers of the National Executive
Committee shall consist of President, Vice-President, Secretary, Assistant
Secretary, Financial Secretary, Treasurer, Welfare/Social Director, Publicity
Secretary, Legal Advicer and Regional Ambassadors.

a) The NEXCO shall appoint an ad-hoc electoral committee consisting of three

(3) non-executive members who shall have the responsibility of over seeing
general elections
b) All executive officers shall be elected by the general membership
c) Elections shall be held every two (2) years during an annual convention
d) All elections shall be by secret ballot system
e) Voting by proxy shall be permitted
f) Eligible voters may mail their proxy votes to the electoral committee, at
least two (2) weeks prior to an election

3) DUTIES OF THE NATIONAL EXECUTIVE COMMITTEE:

President:
The duties of the President shall include:

a) presiding over the general meetings of the Association and the meetings of
the National Executive Committee.
b)
c) directing the convening of the general meetings of the Association and the
National Executive Committee in accordance with the provisions of this
Constitution.
d) co-ordinate the activities of the Association;
e) providing direction and leadership to all committees of the Association and
appoint the chairpersons and members of such committees in consultation
with other members of the NEXCO;
f) providing update on the Association at the Annual General Meeting and
report highlighting the accomplishments, problems, prospects and future
direction of the Association.
g) acting as the principal spokesperson of the Association.
 h) ensuring with the assistance of other executives, the efficient use or prudent
investment, acquisitions and disposal of assets as may be necessary from
time to time.
i) Appointment of officer in case a vacancy arises after due consultation with
necessary parties.
j) ensure that the objectives of the Association are being carried out;
k) be one of the signatories to the bank account(s) of the Association.
l) perform such further functions and duties as may be required.

Vice President:

The Vice President shall:

a) Assume the position and duties of president should a vacancy arise or in the
absence of the president.
b) in the absence of the President, preside at all meetings in which the President
is empowered to preside by the provisions of this Constitution.
c) perform all other duties as may be assigned to him/her by the President, the
National Executive Committee or the Association.

General Secretary :

The Secretary shall, under the overall direction of the President, be in charge of the
Secretariat duties of the Association and shall perform the following duties.

a) take steps to convene general meetings of the Association, meetings of sub

committees and meetings of the NEXCO in accordance with the provisions
of this Constitution.
b) keep records and minutes of general meetings of the Association and the
NEXCO.
c) write and dispatch circulars, letters, and other correspondences of the
Association including that of the National Executive Committee.
d) maintain the Register of Members.
e) present reports of the activities of the Association and its sub-groups at the
Annual General Meetings and at meetings of the National Executive Council
and NEXCO meetings.
f) be entitled to records and minutes of meetings of committees.
 g) perform all other duties as may be assigned to him/her by the President, the
National Executive Council or the Association.

a)

Treasurer

The duties of the Treasurer shall be as follows:

a) receiving, collecting and paying into the Association’s bank
account(s) all monies collected for the Association or paid to the Association
from any source whatsoever.
b) carrying out any decision or directive of an Annual General Meeting
and the National Executive Committee in matters relating to the budget or
finances of the Association.
c) preparing or causing to be prepared in consultation with the President
and other members of the NEXCO and submitting to the NEXCO an annual
budget containing the estimated revenue and expenditure of the Association
for the period 1st January of every year to 31st December of the following
year.
d) investing the monies of the Association in such securities and manners
as may be approved by the National Executive Committee.
e) circulating to every member of the National Executive Committee the
audited accounts and balance sheet for the preceding year.
f) presenting at an Annual General Meeting of the Association the
Audited financial statements of the Association for the preceding year.
g) performing all other duties as may be assigned to him/her by the President
or the National Executive Committee or the Association.
 h)
i)
j)

PUBLIC RELATION OFFICER (PRO)

The PRO shall:
1. Relate the Association with the public.
2. Be responsible for the publishing of newsletter, magazine, other periodicals
and shall be the Chairman of the Publication Committee.
3. Publicize the activities of the Association.
4. Issue press release statements on matters of general interest to the
Association in conjunction with the President.
5. Notify the members of the association of general meetings at least 48 hours
before the meeting time through notice boards and other available media (if any).

Publicity Assistant General Secretary

General
a)
b)
c)
d)

The duties of the Publicity Secretary shall be as follows:

e) ensuring adequate and prompt publicity of the activities of the
Association.
f) presenting a good and progressive image of the Association to the
Public.
g) issuing releases and statements on matters of general interest to the
Association and the public after consultation with the President or the
National Executive Committee.
 h) performing all other duties as may be assigned to him/her by the
President or the National Executive Council or members a
i) Assume the position of General Seretary should a vacancy arise.

Regional Ambassadors (RA):

There shall be six (6) regional ambassadors to represent:
1. , Lagos Sstate,
2. Ondo and EkitiWestern States,
3. All South-Southern Sstates,
4. Abuja and all Northern Sstates, All Western states excluding Lagos,
Ondo and Ekiti States,
5. All Eastern states
6. Diaspora.
a) They shall be responsible for monitoring, mobilizing, and recruiting new
members of their region.
b) He/she shall collect and receive all sorts of subscriptions, donations and
deposit of money and grant receipts thereof.
c) Maintain and keep cash book and such other accounts as are necessary and
d) Operate bank account jointly with the President and Secretary.
e) Shall hold this position as long as he/she resi
VACANCY
If a vacancy arises in the positions of Assistant General Secretary or Welfare
Director, The president has appoint replacements subject to approval by the
NEXCO.
a) If a vacancy arises in the position of Vice President, the President shall pick
a replacement subject to the approval of the body.
b) If a vacancy arises in the position of Regional Ambassador, members of that
region will elect a new Ambassador in consultation with the NEXCO.

4) CANDIDATES FOR OFFICE

a) A candidate for any office shall be a member in good standing. At minimum,
he/she must have paid all dues to date and have an attendance record of 60%
or better at meetings.
b) A candidate for election must have been an active member for at least one
(1) financial year and a minimum of at least two one (12) financial years for
the post of President or the Secretary. For this purpose, the financial period
shall start on the 1st January and ends 31st December
c) An active member may seek an office or be nominated by another active
member
5) Tenure of Officers
a) Elected officers shall be sworn in and assume authority during the closing
ceremony of an annual convention
b) The term of office shall be two (2) years for a maximum of two consecutive
terms
c) No executive member shall hold two (2) elective offices simultaneously
d) An executive officer may be re-elected to another office upon completion
of two (2) consecutive terms.

6) TERMINATION OF MEMBERSHIP:

A member of the National Executive Committee shall cease to be a member of the

Committee if:

a) He/she resigns by letter addressed to the SecretaryPresident through the

General Secretary
b) He/she is constantly absent from meetings of the National Executive
Committee for a period of 60 days without any leave or without any
reasonable grounddue permission.
c) He/she is convicted of any offence in connection with the formation,
promotion, management or conduct of the affairs of a society or of a body
corporate, or of any offence involving moral turpitude.
d) He/She fails to respond to the dues payment for six (6) consecutive months.

7) NATIONAL EXECUTIVE COMMITTEE MEETINGS

a) A meeting of the National Executive Committee shall be held at least once in
three to six months at such place and time as the Secretary President may
determine
b) Four (4) members of the NEXCO shall form a quorum with the president or
any officer designated by the president in attendance presiding.
c) Regular business meetings of the NEXCO shall be held every two (2)
monthscan be held through an appropriate acceptable technological medium
d) The president or his/her designated officer may at anytime, or upon the
written request to him/her call special or emergency meeting of the
committee. Such a call shall designate a date, time, medium, and purpose.
e) Emergency meeting may be called on 24 hours’ notice. Four members
personally present shall constitute a quorum for the meeting and if a quorum
is not present within 60 minutes of the time, members present will adjourn the
meeting.
f) The President t / The Vice-president or in histheir absence the General
Secretary shall preside over all meetings of the National Executive
Committee. All questions before the meeting will be decided by a majority of
votes, each member having one vote. The President shall have a second or
casting vote in addition to his own vote in the case of equality of votesa tie.

8) POWERS OF THE NATIONAL EXECUTIVE COMMITTEE :

The National Executive Committee shall have general power of supervision

and conduct over all the affairs of the Association and in particular shall
discharge the following duties:

a) To summon the Annual General Meeting of the Association.

b) The National Executive Committee may from time to time appoint sub-
committees consisting of members and/or non-members as and when necessary
and assign to them such duties and delegate to them such powers as the
National Executive Committee may deem proper.
c) Each of the sub-committees shall be responsible to and work under the general
control and direction of the National Executive Committee and shall be guided
by the Rules, Regulations and Byelaws generally applicable to the sub-
committee except where otherwise specified by the National Executive
Committee.
d) Such sub-committee shall function for such time, unless dissolved earlier, as the
Executive Committee may decide.
e) The Executive Committee may nominate any of its members to be ex-officio
members of all sub-committees.
f) To accept donation, gift, subscription, moveable or immovable properly for the
objects of the Association.
g) To keep proper accounts of the Association and to open bank account in the
name of the Association in one or more of the banks.
h) Bank accounts will be operated by the President and the Secretary jointly with
the Treasurer whose signature is must.
i) The Executive Committee may elect such eminent people as it thinks fit (after
proper consultations with members of the Association) as Patrons of the
Association.
j) Shall have the power to punish any defaulter of this constitution through fine or
any other means appropriate.

Section VIII: SAFE CUSTODY OF FUNDS

a) 1. The National Executive Committee of the Association shall be

responsible for the safe custody of the funds and assets of the Association.
b) 2. The funds of the Association shall be kept in some nationalized / large
national level private bank and can be invested in agreement with members of the
Association (during AGM).

Section IX: SUIT & LEGAL PROCEEDINGS

a) All suits and legal proceedings by or against the Association shall be in the
name of the Association.

Section X: ALTERATION OF RULES & REGULATIONSDISCIPLINARY

AND RECONCILIATION PANEL
a) The Rules and Regulations as may be altered, modified, rescinded or added
to by special resolutions passed by members in a general meeting called for
the purpose by three-fourths majority of the members present at such
meeting.Shall be the NEXCObe composed of no more than 5 members
serving a term of 18months with power to settle disputes amongst members
and to sit over matters of expulsion or suspension of members in line with
Section II (6).

Section XI: AMENDMENT

a) This Constitution shall not be amended except at a General Meeting of

the Association by a two-thirds majority of those present and entitled to
votewith the consent of the members passing a resolution in support. After
the consent is obtained, a committee of 5 shall be raised by the president
from both Executives and Members to identify areas for amendment in
consultation with all parties.
 b) Notice of the proposed amendment shall be given to members at least
thirty seven (307) days before the proposed amendment is tabled for
discussion. A at the relevant Annual General Meeting and for the avoidance
of doubt, two-third majority of members present and voting shall be
approximated to the nearest whole number.needed to approve all
amendments to the constitution.

Section XII: BOARD OF TRUSTEES

Shall be decided when the new executives come on boardTO BE DECIDED

LATER BY THE EXECUTIVES.