[Enclosure No.
6: Election Application Packet]
ELECTION APPLICATION PACKET
To run for a position in the SPG/SSG office, each official candidate shall submit a
completed signed application with the following attachments:
• Certificate of Candidacy – Enclosure 6.1
• Plan of Action for SSG – Enclosure 6.2
• Candidate’s Agenda for SSG – Enclosure 6.3
• Introductory Profile for SPG – Enclosure 6.4
• Certificate of Good Academic Standing – Enclosure 6.5
• Certificate of Good Moral Character – Enclosure 6.6
• Parental Consent - Enclosure 6.7
• SPG/SSG Election Procedures – Enclosure 6.8
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[Enclosure No. 6.1: Certificate of Candidacy for SPG and SSG]
CERTIFICATE OF CANDIDACY FOR SUPREME PUPIL GOVERNMENT AND
SUPREME STUDENT GOVERNMENT
The Student Government Organization lives in the ideals,
principles, and practices of participatory democracy. It
represents the organization and ready to steer the student
body towards the fulfilment of its goal by promoting its rights
and welfare. As a student leader, this Certificate of Candidacy Place your
is a statement of your purest intention and understanding in 2X2 Picture Here
a position you are applying for.
Student’s Name: _________________________________________
Current Grade Level: ____________________________________
Desired Position: ________________________________________
PERSONAL DETAILS
Date of
Gender: Age: Birth:
Email Mobile Landline
Address: No.: :
Home
Address:
I certify that I am a bona fide student at this school. I, whose name and other
personal details are herein stated, do herby file this Certificate of Candidacy for the
Student Government Organization in the election for school year
______________________. .
I do hereby declare my intention and desire to be nominated for the position
of ________________________________________.
I further state that I am a bona fide student at this school with good moral
character and academic standing, and I will abide with the election rules and
guidelines of the Student Government Organization.
I hereby certify that the facts stated herein are true and correct to the best of
my knowledge.
_______________________________________________________
Signature of Candidate over Printed Name
__________________________________________________________________________________
SUBSCRIBED AND SWORN to before me this _________ day of _________________ year
________________ at ____________________, affiant exhibiting to me his/her nomination
kit which contains his/her C.O.C. photograph, academic records, and parental
consent
_________________________________
SSG COMELEC CHAIRPERSON
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[Enclosure No. 6.2: Plan of Action]
PLAN OF ACTION
Name of Candidate: _______________________________________________ Grade Level: ________________________________
Desired Position: ____________________________________ Date Accomplished: ________________________
ACTIVITY/IES RESOURCES
(anchored on TIME EXPECTED
OBJECTIVES STRATEGIES PROPOSED
DepEd’s FRAME HUMAN MATERIAL OUTPUT
BUDGET
CORE Values)
1. MakaDiyos
2. MakaTao
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3. MakaBansa
4. MakaKalikasan
Prepared by:
______________________________________________
Name of Candidate and Signature
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[Enclosure No. 6.3: Candidate’s Agenda]
CANDIDATE’S AGENDA
Guide Questions for All Candidates
Personal Leadership
1. What are your qualities that you believe can make a great leader?
Organizational Leadership
2. As a President, which is most important in an organization – mission, core
values or vision?
Public Leadership
3. How do you want to see Student Government in 5 years’ time?
Guide Questions for Each Position
For the President:
1. What is your vision as President of the school’s Supreme Student
Government? How are you going to translate this vision into a reality?
2. What priority programs (top 3) will you introduce as a President in Student
Government? How will these programs be beneficial to your fellow learners?
3. Given the new normal set-up, how will you encourage your fellow learners to
participate in the school’s activities?
For the Vice President:
1. How do you plan to work harmoniously with the President?
2. As the Chairperson of the Internal Affairs Committee, what are the top 3
Programs, Projects, and Activities (PPAs) that you plan to implement?
For the Secretary:
1. As the Chairperson of the Secretariat Committee, how do you plan to
document proceedings of meetings in the new normal set-up?
2. What are your plans on making the organization’s documents accessible to all
learners?
For the Treasurer:
1. As the Chairperson of the Finance Committee, how do you uphold
transparency and accountability in your term of office?
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2. How do you plan to utilize the budget of the organization considering the new
normal set-up?
For the Auditor:
1. As the Co-chairperson of the Finance Committee, how do you plan to work
collaboratively with the Treasurer?
2. What policy recommendation can you introduce to lessen the occurrences of
dishonesty among learners?
For the Public Information Officer (PIO):
1. What are your plans and strategies to build and maintain a credible image of
the organization?
2. As the Chairperson of the Publicity Committee, how do you plan to
disseminate information within the organization and within the school in the
new normal set-up?
For the Protocol Officer:
1. As the Chairperson of the Students’ Welfare Committee, how do you plan to
process student grievances and complaints?
2. How do you plan to enforce proper decorum during the organization’s
meetings?
For the Grade Level Representative:
1. What are your plans on representing your respective grade level considering
diversity of learners?
2. What can you bring to this position that will help promote growth in the
learners under your grade level?
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[Enclosure No. 6.4: Introductory Profile]
INTRODUCTORY PROFILE
The following statements serve as your profile on showing your interest and
uniqueness that allow you to share your clear understanding about what you can
do as part of the Supreme Pupil Government.
I ____________________________ from ___________________ running for ______________
(Surname, Given Name, M.I.) (Grade Level and Section) (Position)
My hobby/hobbies is/are
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
My ambition/s is/are
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
As a student-leader, I aspire for my co-learners/school/community to be
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
I will also empower my co-learners to strive for excellence by
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
And as a student-leader I can help to develop a student-friendly and motivating
environment by
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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[Enclosure No. 6.5: Certificate of Good Academic Standing]
CERTIFICATION OF GOOD ACADEMIC STANDING
This is to certify that Mr./Ms. __________________________________ of Grade
___________ for School Year 2020 – 2021 has good academic standing and has no
failing grades in any learning areas.
This certification is issued upon the request of Mr./Ms.
___________________________________________ as a supporting document on his/her
candidacy in the Supreme Pupil Government/Supreme Student Government
organization of the school and is running for the position of
______________________________.
Given this ______ day of ____________________ 2021 at
___________________________, Philippines.
______________________________________________
Signature Over Printed Name of Class Adviser
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[Enclosure No. 6.6: Certificate of Good Moral Character]
CERTIFICATION OF GOOD MORAL CHARACTER
This is to certify that _____________________________________________________,
is currently enrolled in ____________________ as a Grade ________ student for the
School Year 2021 – 2022.
He/she is in good character and has never been subjected to any disciplinary
actions during his/her stay in this school.
This certification is being issued as a supporting document for his/her
candidacy in the Supreme Pupil Government/Supreme Student Government.
Issued this __day of ______ 20____ at
__________________________________________
__________________________________________________
Signature Over Printed Name of Guidance Counselor
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[Enclosure No. 6.7: Parental Consent]
PARENTAL CONSENT
as a parent/ guardian will support
I, my
(Name of Parent/ Guardian)
to the best of my ability
Son/Daughter as
(Name of Student)
he/she commits to the Student Organization.
I am allowing him/her to fulfill the duties and responsibilities of a Supreme Pupil
Government and Supreme Student Government Officer and to be involved in all its
activities, programs, and projects.
Parent's/Guardian's Signature Over Printed Name Date
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[Enclosure No. 6.8: SPG/SSG Election Procedures]
SPG/SSG ELECTION PROCEDURES
As the newly elected President of your class, you will be its representative on
the conduct of SPG/SSG elections for this school year. Below are the specific
procedures that would serve as your guide for the entire duration of the elections.
For manual elections, election activities will be done during the school’s
schedule of distribution and retrieval of modules (activities that need to be done on
a separate schedule will be set by the COMELEC). Physical distribution, submission
and information dissemination regarding the election processes will be utilized. You
will be represented by your parents or guardians in the said election activities.
For virtual elections, online platforms will be utilized on the dissemination,
submission and retrieval of election documents, and actual election processes.
Moreover, the SPG/SSG COMELEC may create additional rules and
guidelines that you should follow as a candidate and as a voter.
PART I
COMPOSITION, ELECTION, QUALIFICATIONS, AND TERM OF OFFICE OF
SPG/SSG
Article IX (Composition, Election, Qualifications, and Term of Office of
SPG/SSG) of the Revised Constitution and By Laws of the SPG/SSG will be applied
in the conduct of SPG/SSG elections this school year.
Section 1 The Officers of the SPG/SSG are the duly elected President, Vice-
President, Secretary, Treasurer, Auditor, Public Information Officer,
Protocol Officer, and Grade Level Representatives.
Section 2 The Grade Level Representative who shall get the highest number of
votes among the elected Grade Level Representatives in their respective
grade level shall serve as the Grade Level Chairperson of the grade level
concerned.
Section 3 Each school shall have a minimum of one (1) grade level representative,
and the apportionment calculation divides the remaining population in
an increment of 1 to 150 learners.
Section 6 Candidates for all the SPG/SSG elective positions shall:
6.1 Must be bona fide learners;
6.2 Must have no failing grade on the previous semester/grading;
6.3 Must be of good moral character;
6.4 Must have not been subjected to any disciplinary sanction; and
6.5 Must have submitted the SPG/SSG Election Application Packet to
be approved by a representative of the SPG/SSG Commission on
Elections.
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SPG/SSG GRADE LEVEL QUALIFICATIONS
POSITION GRADE LEVEL QUALIFICATIONS
a. President
For Elementary Grade 4, 5, and 6
For Stand-alone Junior High School Grade 9 and 10
For Integrated High School Grade 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
b. Vice President
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 9 and 10
For Integrated High School Grade 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
c. Secretary
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
d. Treasurer
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
e. Auditor
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
f. Public Information Officer
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
g. Protocol Officer
For Elementary Grade 4, 5 and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
h. Grade Level Chairperson
For Elementary One Chairperson for Grade 4, 5 and 6
For Stand-alone Junior High School One Chairperson for Grade 7, 8, 9 and 10
One Chairperson for Grade 7, 8, 9, 10, 11 and
For Integrated High School 12
For Stand-alone Senior High School One Chairperson for Grade 11 and 12
i. Grade Level Representative/s
For Elementary Grade 4, 5, and 6
For Stand-alone Junior High School Grade 7, 8, 9 and 10
For Integrated High School Grade 7, 8, 9, 10, 11 and 12
For Stand-alone Senior High School Grade 11 and 12
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Section 7 Once elected, all SPG/SSG Officers, except the Grade Level
Chairpersons, and Representatives, shall be considered resigned and
ineligible from all major elective or appointive positions in other clubs
and organizations. Major elective or appointive positions shall refer to
the positions of President, Vice-President, Secretary, Treasurer,
Auditor, Public Information Officer, Protocol Officer or equivalent
positions, including Editor-in-Chief, Managing Editor and Associate
Editor of the School Paper or Publication.
Section 8 Every learner regardless of circumstance of birth, religion, gender,
social and economic status, ethnicity, and tenure in school is eligible
for candidacy to any SPG/SSG elective positions.
Section 9 The officers of the SPG/SSG shall hold office for a period of one (1) year.
9.1 The term of office shall start from the date of oath taking, until
successor have officially taken oath of office.
9.2 Oath Taking Ceremonies of elected SPG/SSG Officers must be
conducted on the next regular Friday after the SPG/SSG Elections.
9.3 A period of thirty (30) days after the oath taking shall be given for
transition / turn-over.
For the specific duties and functions of each SPG/SSG officer, refer to the
Article X of the Revised Constitution and By Laws of the SPG/SSG, otherwise
known as Duties and Functions of Student Government Officers.
PART II
ELECTION PROCEDURES
I. Announcement of Elections
a. Your Class Adviser will give you an election notice, signifying the
conduct and schedule of this year’s SPG/SSG elections. This will be
your guide on the submission of documents and actual voting
procedures relative to the conduct of the elections if you wish to run for
a specific position in the organization.
b. Together with the election notice, your Class Adviser will give you the
Election Application Packet containing various forms which you will
complete and accomplish if you will participate in the SPG/SSG
elections.
The Election Application Packet (Enclosure No. 6) is comprised of the
following:
• Certificate of Candidacy (Enclosure No. 6.1)
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This signifies that you are announcing your candidacy for a specific
position and showing your intention and understanding on the
procedures of the elections.
• Plan of Action (for SSG) (Enclosure No. 6.2)
This is a detailed plan of projects, programs, and activities (PPAs) with
specific actions and timelines that you plan to implement.
• Candidate’s Agenda (for SSG) (Enclosure No. 6.3)
This component of EAP is a tool to test your worth for the position and
to know your capacity to lead and be part of the organization. This is
composed of guide questions that you will answer and will serve as your
basis (and all student voters) on who to vote.
• Introductory Profile (for SPG) (Enclosure No. 6.4)
This component serves as a guide for you and all student-voters on who
to select from the candidates. The profile of the candidates will be given,
highlighting their vision and plans for the organization.
• Certificate of Good Academic Standing (Enclosure No. 6.5)
This is a tool to assess your academic performance and assure that you
have no failing grades from the previous semester/academic year.
• Good Moral Character (Enclosure No. 6.6)
This signifies that you have not been subjected to any disciplinary
action and is fit to serve the organization. (
• Parental Consent (Enclosure No. 6.7)
This is a proof that your parents/guardians give their consent relative
to your participation in the elections.
Completion and submission of the forms above will only be applicable to
Class Presidents or Class Representatives who are interested to run and
be part of the SPG/SSG.
II. Filing and Evaluation of EAP
After completing and accomplishing your EAP, you will then submit it
to your Class Adviser, and will be endorsed and forwarded to the
COMELEC. Your EAP will be evaluated based on the completion of its
components (Enclosure No. 7.1 and 7.2).
Filing of EAP will only be applicable to Class Presidents or Class
Representatives who are interested to run and be part of the SPG/SSG.
III. Announcement of the Final List of Official Candidates and
Distribution of Election Paraphernalia
After the evaluation and consolidation of each Election Paraphernalia
by the COMELEC, you will be notified on your candidacy and will
receive the Final List of Official Candidates for this school year’s
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SPG/SSG elections. You will also be provided of Election Paraphernalia
consisting of the following:
• Official List of Candidates
• Plan of Action (for SSG)
• Candidate’s Agenda (for SSG)
• Introductory Profile (for SPG)
• Official Ballot (online official ballot for virtual elections)
• Envelope (for manual elections)
The consolidated components of the election paraphernalia will be used
as your basis of voting for this year’s SPG/SSG elections.
All Class Presidents or Class Representatives (official candidates and
not) will receive the Election Paraphernalia.
IV. Election Proper and Retrieval of Official Ballot
a. The acceptance of the Election Paraphernalia marks the start of the
elections. You shall carefully follow the procedures of the actual
elections and cast your votes.
FOR MANUAL FOR DIGITAL
1. Fill out the necessary 1. Follow the schedule and time set
information in the official ballot. by the COMELEC on casting
your votes. A link will be sent 15
minutes before the start of the
elections.
2. You are not allowed to 2. Use only the official email you
reproduce, replicate nor tamper have given to your Class Adviser
the ballot that you have received. (forwarded to the COMELEC) for
the purpose of the elections.
Failure to do so will invalidate
your votes.
3. Once you have received the 3. Provide the necessary
Election Paraphernalia, you are information in the online official
given enough time to carefully ballot.
review the candidates’ plan of
action, agenda and profile.
4. Follow the instructions in 4. Read the instructions carefully
shading the circle corresponding and choose your desired
to your choice of vote. candidate/s per position.
5. Carefully examine the ballot if 5. Make a copy of your response
you have completely casted your (which will be sent to your email)
votes to ensure that no part of as an evidence that you have
the ballot is missed. casted your votes. For the same
purpose, make also a screenshot
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once you have submitted your
response.
6. After doing the necessary 6. Wait for the results.
instructions, place your ballot in
the brown envelope provided,
seal it and submit on the
schedule of submission. The
serial number in the ballot
received should match the serial
number of the ballot to be
submitted. Discrepancy with the
serial number will invalidate
your votes. Wait for the results.
V. Proclamation of Winners
Upon validation of the COMELEC, you will now receive the results of
the elections - the Official List of the School’s Newly Elected SPG/SSG
Officers of the school year.
All Class Presidents or Class Representatives (official candidates and
not) will receive the List of Newly Elected SPG/SSG Officers of the school
year.
VI. Oath Taking
To make your undertaking official, you shall obtain and accomplish the
Oath Taking Form provided by your Class Adviser. This also signifies
your pledge for the organization. After accomplishing the form, you
shall submit it to your respective Class Adviser and to be forwarded to
the COMELEC.
This step is only applicable to all newly elected SPG/SSG officers of the school year.
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