Dear Mr. Singh.
Find below one of the sample format of the same...
Appointment Letter
19th November 2006
Mr. __________
_____________
_____________
Dear Mr.________,
With reference to your application and subsequent interview with us, we are pleased to
appoint you as Designation in our organization on the following terms and conditions.
Date of Joining: You have joined us on ___________ 2007.
Salary: Your Annual Total Employment Cost to the company would be
_____________(_____________rupees only) the details of which is been given in the
Annexure attached below.
Place/Transfer: Your present place of work will be at Place, but during the course of the
service, you shall be liable to be posted / transferred anywhere to serve any of the Company's
Projects or any other establishment in India or outside, at the sole discretion of the
Management.
Probation/Confirmation: You will be on a Probation period for the Six months. Based on your
performance your services will be confirmed with the company in written after six months.
During the probation period your services can be terminated with seven days notice on either
side and without any reasons whatsoever. If your services are found satisfactory during the
probation period, you will be confirmed in the present position and thereafter your services
can be terminated on one month’s notice on either side.
Absence for a continuous period of ten days without prior approval of your superior, (including
overstay on leave / training) would result in your losing your lien on the service and the same
shall automatically come to an end without any notice or intimation.
Leave: You will be eligible to the benefits of the Company’s Leave Rules on your confirmation
in the Company’s Service.
During the period of your employment with the Company, you will devote full time to the work
of the Company. Further, you will not take up any other employment or assignment or any
office, honorary or for any consideration, in cash or in kind or otherwise, without the prior
written permission of the Company.
1. You will not (except in the normal course of the Company's business) publish any article or
statement, deliver any lecture or broadcast or make any communication to the press,
including magazine publication relating to the Company's products or to any matter with which
the Company may be concerned, unless you have previously applied to and obtained the
written permission from the Company.
2. You will be required to maintain utmost secrecy in respect of Project documents,
commercial offer, design documents, Project cost & Estimation, Technology, Software
packages license, Company’s polices, Company’s patterns & Trade Mark and Company’s
Human assets profile.
3. You will be required to comply with all such rules and regulations as the Company may
frame from time to time.
4. Any of our technical or other important information which might come into your possession
during the continuance of your service with us shall not be disclosed, divulged or made public
by you even thereafter.
5. If at any time in our opinion, which is final in this matter you are found non- performer or
guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline, absence
from duty without permission or any other conduct considered by us deterrent to our interest
or of violation of one or more terms of this letter, your services may be terminated without
notice and on account of reason of any of the acts or omission the company shall be entitled
to recover the damages from you.
6. You will not accept any present, commission or any sort of gratification in cash or kind from
any person, party or firm or Company having dealing with the company and if you are offered
any, you should immediately report the same to the Management.
7. This appointment letter is being issued to you on the basis of the information and
particulars furnished by you in your application (including bio-data), at the time of your
interview and subsequent discussions. If it transpires that you have made a false statement
(or have not disclosed a material fact) resulting in your being offered this appointment, the
Management may take such action as it deems fit in its sole discretion, including termination
of your employment.
8. You will be responsible for safekeeping and return in good condition and order of all
Company property, which may be in your use, custody or charge.
Please sign and return to the undersigned the duplicate copy of this letter signifying your
acceptance.
We welcome you to The Company name family and look forward to a fruitful collaboration.
With best wishes,
For Company Name.
Name:
Designation:
Write the name of the employee on the other side of Company name and get it signed with
them, print it in duplicate.
Hope it will be fine with you...
Regards,
Amit Seth.
2nd October 2007 From India, Ahmadabad
