aimst
AIMST UNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT
INDUSTRIAL TRAINING GUIDE FOR STUDENTS
NAME
STUDENT ID PROGRAMME
TRAINING COMPANY
Final report
will
account for 60oh of the student's final grade in this
course upon completion of Industrial Training.
Industrial Trainins Cuide for Student-2009
AIMST University
Table of Contents
Chapter
1.0 2.0 3.0
Title
Introduction
Objectives Studenf
s
Page
2
3
Responsibility
3 3
3.1 3.2 3.3 3.4 3.5
4.0 5.0 6.0
During Training
Student's Discipline in Workpiace
4
5
5 5
Working hours
Office Attire Unexpected Events
lndustrial Training visit by Supervisors
Daily Training Logbook
The Industrial Training Report
6 7 7 8-'12
6.1,
7.0
Guideline for Preparation of Industrial Training Report
Induskial Training Assessment
Completion of Industrial Tra ining
^12
8.0
TJ
Appendix A: Industrial Training Reply Form Appendix B: Industrial Training Log Book Appendix C: Industrial Training Report Ternplate Appendix D: Student Survey Form
14
1.6
20 24
Faculty of Business and Management
1.0
Introduction
Industrial Training refers
to work
experience
that is relevant
to
professional development plior to graduation. One of the requirements
for the award of Faculty of Business and Management is that students
MUST complete 12 weeks of Industrial Training.
Students should note that Industrial Training is an essential component
in the development of the practical and professional skills required by an aid to prospective employment. Many employers regard this period as a chance to vet new employees for future ernployment. Industrial
Training is a mechanism to ensure students acquire practical skills and
experience professional practice, thus achieving the outcomes
of Aimst
University Graduate Attributes.
The purpose of this guide is to help you in going through the industrial
training which is a compulsory component of the curriculum. During
the industrial training period, you are expected to broaden your knowledge and experience in many areas. You are expected to be attentive and responsible to the duties given and show determination
to enquire and learn as much as possible during your placement. Please be
aware that your poor performance
at the same place.
in
executing
the duties will
jeopardize the faculty in securing placements for students in the future
Facultv of Business and Manaeement
Industrial Trarnine cuide for Student-2009
AIMST University
2.0
Obiectives
All
sfudents who are registered
for under Faculty of
Business and
Management are required to undergo 'Industrial Training' for a period of
12 weeks.
The objective of Industrial Training includes:
a)
To expose students to the working environrnent.
b) To familiarize students with the industries they would
work for upon graduation.
possibly
c)
To train the students (to nurture necessary skills) before they enter
the job and also provide future career opportunities.
d) To develop intellectual skills iru {or example, analysis of
writing reports.
the
problems and proposing solutions to them, organizing work, and
e) To provide relevant information and experience this may help in
student's career choice.
3.0
Student'sResponsibili9
Strictly note that it is the responsibility of each student to obtain her/his
own industrial placement for
a
period of 12 working weeks.
3.1 During Training
When you first join an organization or firm, you must first identify your
immediate guide who
wiil be supervising you
throughout your
placement period. Try to get settle down and note some details, such as
Company Supervisor contact number and email ID, in order
to
complete
be
the Industrial Training Reply Form (Appendix A) which will
information
submitted by email or fax to your Faculty Supervisor. Besides using this
to
communicate
with your Company Supervisor, the
Faculty of Business and Management
in{ormation
will
also be kept
in our database for futute hainjng
placement reference.
During your training, you will be guided by two supervisors, namely Company Supervisor with whom you will have frequent contact and
almost daily during training. Your second guide
Supervisor, who
is your
Faculty
will
be assigned prior to your training placement and communicate through email
with whom you will
students.
or phone.
Faculty
supervisor might visit the industries to check on the task given to the
3.1 Student's Discipline in Workplace
The students are responsible to maintain good relationships between
AIMST University and organizations involved. Students are compulsory
to uphold the good name and image of AIMST University at every single
time during Industrial Training.
a)
Students are compulsory to follow any direct instructions made by
the employers throughout the Industrial Training period
follows procedures and rules of the organizations strictly.
and
b)
Students need to behave properly during the Industrial Ttaining.
c)
Attendance is compulsory for the students. Students who cannot
come to work have to inform their employer early via phone call.
d) Organizations can lodge a report to Faculty iI the students
disciplinary problems during Indushial Training.
create
e)
Students who have been removed from Industrial Training due to
the disciplinary problems or showing unpleasant attitudes during Industrial Training, are entitles for fail but with the conJirmation
from the organization's supervisor.
Faculty of Business a]rd Management
3.2 Working Hours
Students
will follow the normal working hours of the organizations
which the students had been attached.
3.3 Office Attire
Students
will follow the office
attfue
of the
organizations which the
students had been attached.
3.4 Annual Leave / Medication Certification
Students
will be given an annual leave
based on the organization t'hich
the students had been attached. Students have to take 1-2 days of leave from the organization prior to MQA Visits. (The date wiII be informed to the students later via phone call and Faculty will in{orm directly to the
organization). Students who take Medical Certj{ication need to inJorm
their company supervisor. Students need to foilow the rules
regulations of the organizations.
and
3.5 Unexpected Events
In
case, a
particular student has severe fallout or some forrn of argument
(or frequent non-constructive communications) with his/her company
supervisor, the student has to inform the Faculty Supervisor as soon as
possible. In the absence o{ faculty supervisor, the student should tr1' to make immediate (don't wait until the end of the training period) contact
with the Industrial Training Coordinator to report on the uneasiness faced by hirn/her. If a student is going through (during training) any
form of harassment or working on the site or area where safety
concemed, please report to the Faculty Supervisor irnmediately.
is
Faculty of Business and Management
The Faculty Supervisor will decide whether the particular student has to
change the organization for training. The student shouid not decide on
his/her own on the change of training placement pdor to the approval
of the faculty supervisor.
For any reason, i.f a student could not contact the Industrial Training
Coordinator, he
she should contact the Coordinator/Head of the school
or the Dean of the faculty.
4.0
AIMST Lecturer's/Supervisor Visit to the Organizations The Faculty Supervisor may visit the student at least once during the training period. This is one of the ways to ensure participation between
the Faculty Supervisor, the student and the company. The Company
Supervisor
is
expected
to brief the Faculty Supervisor on
student's
performance, and,
if
possible, with demonstration of the student's work.
The Faculty Supervisor
progress
will
also discuss with the student on the
of the training, and to address any problems that the student
may have during the training. The objective of the visit to the training place is as follows:
a)
To visit the students involved with Industrial training and to discuss with training supervisor(s) on the training program or
other matter concerned. Discussions will be held with training supervisor as well as the sfudent.
b) c)
To send courtesy visits and at the same time establish industrial
relations between the University and the industries. To survey any new training places for industrial training.
Faculty of Business and Management
lndustrial Trainine Guide for Student-2oog
AIMST UniversiB
d)
To discuss the possibility of students' job placement with the
company. The students and the company will be informed on the
date and time of the visit.
5.0
Daily Training Logbook
Student
will be given a Daily Logbook where all the training content/ activities need to be recorded onto it on daily basis. A Logbook which documents your activities for each week must be certilied by the
company Supervisor. (Please refer
keeping a logbook includes:
to Appendix B). The purpose
of
i. ii. iii.
A reflection of on job training content to the student, and evidence
of iob record for supervisor and adviser. To record incidence and evidence onto a daily work log. Source of reference in writing the Industrial Training Report.
The certified copies of the weekly logs are to be kept by you and included
in the Appendix of the Final Report.
Industrial Training Report
An Industrial Training report should be prepared for
each period of
approved placement. The report is expected to demonstrate development
of practical and
professional skills through technical experience and
application of theoretical knowledge. Development of skills
with people, and
experience.
communication
in dealing skills form part of the training
All the activities throughout the training wiil be summarized
in the Final Reoort.
Faclllty of Business and Management
Students should seek advice from their employers
to ensure that
no
con{idential material is included into the report. The student should be
able to present the report to prospective employers, as a complement to
their degree. The following should be observed:
a) b) c)
Length of training
Preliminaryinformation Technicalreport/diary
References should
be made
in the text to books, technical papers,
standards etc., used during the training period and should be listed.
Fina\, a conclusion should include comprehensive comments on the type and value of experience gained, and how this relates to their
Drofessional career.
6.1 Guideline in Preparing of Industrial Training Report
t.
Introduction
The purpose of the Industrial Training is to provide exposure for the
students on acfual practical fields. Thtough this exposure, students will
have better understanding of actual working environment practice in
general and sense of frequent and possible problems. This training is part
of the learning process. So, the exposure that uplifts the knowledge and
experience of a student needs to be properly documented in the form of a
report. Through this report the experience gained can be delivered to their peers. A properly prepared report can facilitate the presentation of
the practical experience in an orderly, precise and interesting manner.
Facultv of Business and Manasement
Industrial Training Cuide for Student-2009
AIMST Unii'ersity
2.
Contents and Format of Report
The procedure for preparation of the report has to foilow the format
determined by the Faculty based on the guidelines below.
a)
General Report Eonnat The report has to be typewritten on white A4 size paper, font-size of
12 points with type face of Times New Roman has to be used
throughout the report, with line spacing of 1.5. The report has to be
properly ring binded with a transparent plastic sheet attached onto
it. A sample copy of report template is available at (Appendix C).
b)
Abstract/Prcface
This section of the report should consist of brief description of the
following:
1.
Activities of the Organization
2. Summary of the Report 3.
Acknowledgement
This section of the report is limited to two (2) pages only. A sample
is shown in Appendix C.
c)
Table of Contents This section of the report should consist of:
1.
Titles
2. Sub-titles 3. Page numbers
Every appendix requires a title and each page need to be numbered accordingly.
FaculLy of Business and Management
d)
Backgrounil of
ompany/Organization
Brief and concise description of the company/ organization in which
the student is undertaking the Industrial Training. The main items
are:
1. Backgrounds of the company 2. 3.
Vision and Mission Structural organization of rnain activity
4. Title and position of the supervisor in charge
5. Others deemed necessary (no more than three (3) pages)
Srnnmary of Duties
This section should be the brief description of the time, duration
and types of duty carried out during the training. The description
must follow the schedule of the haining, that is,
properly recorded with
a reason
in
Industrial
Training Manual. The days when the student is not on duty must be
given.
t)
Working Expeience
In this section, the student must describe the on job haining
experience gained according to titles considered appropriate. For
examples, the main items are
1. Projects carried out
2.
Supervisory works
3. Problems encountered 4. Problems solving process or approach
5. Cost saving to the company 6. 7. 8.
Quality issue Network design Collaboration development
Facuity of Business and Management
8)
Conclusion
Students should provide an overall discussion in this section and
arrive at a conclusion with regards to the Industrial Training
undergone. Contents may include:
1. 2. 3.
h)
Types of major work performed
Comments on meeting the objective of the kaining, Recomrnendations
References
Provided that there are important resources that are used
references while preparing the
as
teport
a complete
list of the tiiles of
references concem rnust be included.
i)
Appendix Appendixes are additional information considered appropriate to
suppot the main text. A copy of letter of permission must
attached in the appendix. Other suggested appendixes are:
be
1. 2.
Investigation/project report during the industrial training
Technical drawings etc.
Others
Figures/Tables
All
figures, tables and similar contents must be captioned and
labeled. Every figure or table must be mentioned in the mair text.
Any supportive evidence.
b.
List of Notations and Symbols
If the report contains notations and symbols. the full definition must
be given when each notation or symbol first appeared rn the main
Faculty of Business and Management
Cuide for Student 2009
text. The list of notations and symbols with the fuIl definihons can
be placed after 'Table of Contents'.
Every appendix must have a title and be mentioned in the man text
where appropriate.
All
page numbers
for
appendixes must be
continual from the main text.
DO NOT include irrelevant materials, e,g.
materials.
from the organizations, order forms, organization newsletters and similar
brochures
Note on Good Practice: Student is strongly advised to commence writing
the Industrial Training Report as early as in the begiruring of the training
period to ensure a timely completion of the report.
Industrial Training Assessment
The industrial training performance assessment will be based on:
Report throueh visit
The Faculty Supervisor
will
send the evaluation form to the company.
The evaluation forrn must be completed for every student by the
Company Supervisor and it must be sent to the Faculty Supervisor in the final week of the Industrial Training.
Students are advised
to give a
serious consideration
in writing their
report. The report must be in good quality and explain ali the industrial
Facullv of Business and Manasement
Industrial Training cuide for
Student,2009
ATMST University
experience and knowledge gained. The report MUST NOT be
in
notes
forrn and figurative form.
If
the report is not satisfactory, the students
must rewrite the report until it is deemed satisfactory.
8.0
Completion of Industrial Training
When you are in the final phase of the training, the following important
things must be done:
Request your company supervisor form.
to
complete your evaluation
> !
Request a confirmation letter from your company supervisor that
shows you are compieted the Industrial Training at theu company.
The Student must submit the Final Report
remove any confidential items in the report.
to the Company
Supervisor for approval The company may request the student to
Once complete your final report, submit two (2) copies
to
the
Faculty within a week after completion of the industrial Training.
The report grrideline is given in Appendix C.
Upon passing the training, a confirmation letter will be included in your student file as evidence of a successfully completed industrial experience.
Note that students are required to resubmit their Industrial Training
Report if deerned unsatisfactory upon assessment.
REMEMBER:
> >
PLACEMENT WITHOUT PRIOR APPROVAL DOES NOT COUNT
AN ABSOLUTE OF 12 WEEKS OF APPROVED PLACEMENT PLUS PASSING
THE ASSESSMENT IS ESSENTIAL FOR GRADUATION.
BEST W'ISHES FOR A REWARDING WORK EXPERIENCE IN
INDUSTRIAL TRAINING
Faculty of Business and Management
Appendix A: Industrial Training Reply Form
Faculty of Business and Ma.nagement
Industrial Training cuide for Student-2009
AIMST University
Appendix A: INDUSTRIAL TRAINING REPLY FORM
Student's Details
Name: Program: Address during training:
Student ID No.: Department:
Telephone Number: Contact e-mail:
Mobile No.:
Companv's Details Company Name: Address:
Postcode: Teiephone Number:
Companv Supervisor's Details Name & Job Title:
Contact Teleohone No.: Contact e-mail id: General Information Date of Commencement: Any Additional In{ormation:
Mobile No.:
Date Due To Finish:
Please email the cornpleted form
to your Faculty Supervisor. If there are any
changes
in the above information, please in{orm your Faculty Supervisor
irnmediately.
Faculty of Business and Management
Appendix B: Industrial Training Log book
Faculty of Business and Management
Indusrrrdl Trdr.1rng Curde for Sludenr.2009
AIMST Uni!ersify
aimst AIMST UNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT
INDUSTRIAL TRAINING LOGBOOK
NAME
STUDENT ID PROGRAMME
TRAINING COMPANY
Faculty of BusLness ard N{anaSement
Industrial Trainins Guide for Student-2009
AIMST University
AIMSTUNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT
Training Information
Personal Details Student Name Student ID Address
Email Discipline of study
Year/ semester of study
Date of Start of Training Date of End of Training
Company Details Company Name Company Address Contact Person Contact Number
Faculty of Business and Management
AIMSTUNIVERSITY
FACULTY OFBUSINESS AND MANAGEMENT
Weekly Training Logbook
Training Week No:
ttaoltfl
ttttd
Date
Time
Description
Note: Plense inchrde attaclltrcnt TrlvreTler ecessary.
Declaration I hereby declare that all information provided above is true
Prepared By:
Verified By:
(Signed by trainee) Name: Date:
(Company Supervisor's Signature) Name: Date:
Faculty of Business and Management
Industrial Trainins cuide fo. Student-2oog
AIMS'r Univrsity
Appendix C: Industrial Training Report
Template
Faculty o[ Business a-nd Management
lndustrial Trarninq cuide for Student-2009
AIMST Universiry
AIMST UNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT
INDUSTRIAL TRAINING REPORT
NAME
STUDENT ID PROGRAMME
TRAINING COMPANY
Faculty of Business and Management
lndustrial Trarnins Guide for Student-2OO9
AIMST Unjversiiy
ABSTRACT
Faculty of Business and Management
Table of Contents
Content Chapter
1
Page
Backgrounds of Company Summary of Duties 2.1 ....
XX
Chapter 2
2.2..... 2.3 ....
Chapter 3
xx xx
Xx
Working Experiences
3.L Projects carried out 3.2 Supervisory works 3.3 Problems encountered 3.4 Problems solving process, approach
Chapter 4
Conclusion
References
Appendices Appendix 1 Appendix 2
xx xx
XX
Faculty of Business and Management
Indust
a.l
TGining Guide for Student-2009
AIMST Universiry
Appendix D: Student Survey Form
Faculty of Business and Management
AIMSTUNIVERSITY
FACULTY OF BUSINESS AND MANAGEMENT
Note:
a. This form is to be filled by the student after completing his/her industrial b.
1. 2. 3. 4.
training. Please return the completed form to Indushial Training Coordinator after corn the Industrial T
Name of Student
week
Student ID Programrne Name and Address of
Training Organization
Name of Supervisor
6.
7.
Position
Does the Training Have
[--_l
vu,
f--l
Initial Planning?
xo
please state the reasons
:
8. If there is no program provided,
9.
Types of exposure given (if necessary)
a. b.
Design
Analysis Outdoor Work
c.
d. Supervision e. Administration
f.
g.
Daily work
Others
Faculty of Business and Menagement
Iodustrial Training cuide tor Student-2009
AIMST University
10. State
two irnpotant experiences that had been gained from the Industrial
:
Training
1)
2)
11.
Main problem encountered during the Industrial Training (if any)
12.
During the training, are you
f-_l
|
13.
el*uysb,r'y
l--l
so*"tirnes busy
Don t understand the task given
l--l
14.
How do you evaluate your overall kaining progress
r*."u".,t
[-_l
suorfu.rory
l---l
*o, tutisfactory
l--l
How do you classify your overall training p.'u ruled objective cnuu"',gi.g
[-l
[--l
no.;''g
Student Signature
Faculty of Business and Management
Date
