NATIONAL ASSOCIATION OF

POLYTECHNIC ENGINEERING STUDENTS

(NAPES)

CONSTITUTION

© JANUARY 2023

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 PREAMBLE
We the students of Polytechnic Engineering Students Association, hereby unite to form an Association
to represent all Federal Government and State Government owned Polytechnics of our great faculty.
The Association is determined for the reform and democratization of education, as well as to foster the
quality of education, promote general students welfare, secure the provision of essential services and
protect students’ rights.
Considering the fervent need of technological and socioeconomic advancement of the school of
engineering; we agreed to represent and campaign for the right of the students without prejudice, fear or
favour and shall be representative of different views.
Having firmly and solemnly resolved to:
1. OPERATE an efficient and effective Polytechnic Engineering Students Association.
2. ENCOURAGE a harmonious relationship between members and sister Association both internally
and externally.
3. NUTURE and DEVELOP the intellectual, technological, social activities of the entire
membership.
4. EXPRESS the general feelings of the students on matters of public interest.
5. PROMOTE GOOD GOVERNANCE and WELFARISM of the students in our various
Association level on the principle of freedom, equality and justice.
6. PURSUE the growth of progressive technological and science oriented awareness and alertness
among members.
7. WORK for the progress, advancement and upliftment of technology.
8. RUN a political and democratic systems based on the principles of separation of power and
authority; and also avoid the concentration of power or absolute power on certain arm, committee,
commission board or whatsoever name referred to.

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 GENERAL PROVISION
1. The constitution is supreme and its provision shall have binding force on all schools, zones and
national bodies throughout the Faculty Of Engineering.
2. Any other law aside from this constitution is inconsistent, should be void and this constitution shall
prevail.
3. This constitution shall prevail on any constitutionally setup committee, board, authority, executive,
or members’ decision(s)/recommendation(s); It shall to the extent of its inconsistency be null and
void.
4. The Association shall consist of two arms: Executive and Legislative.
5. The Legislative Arm of NAPES shall hereafter be referred to as the Engineering Students
Representative Council (ESRC).
6. This constitution shall be cited in the form of Article, Section, SUB SECTION and Number.

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 OBJECTIVE AND DIRECTIVE PRINCIPLE OF THE
ASSOCIATION
The Association shall:
1. Be responsible for exercising executive and legislative functions to inform, to observe, to apply the
provisions of this constitution.
2. Stand to represent the overall interest of her members on all matters within the confines of
fundamental human right and limits of this constitution.
3. Defend the rights of its members.
4. Foster good relationship among members at various schools, zones and national level.
5. Provide welfare and security for its students.
6. To unify all Polytechnic Engineering Students at various levels.
7. To coordinate the activities of Polytechnic Engineering Students in various levels in such a way as
to make meaningful impact in the development of the Engineering Students Association in the
country.

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 TABLE OF CONTENT
ARTICLE TITLE PAGE
PREAMBLE ii
GENERAL PROVISION iii
OBJECTIVE AND DIRECTIVE PRINCIPLE OF THE ASSOCIATION iv
TABLE OF CONTENT v
NAME, ADDRESS, LEVEL OF AUTHORITY, ARMS OF
1 GOVERNMENT, MOTTO AND CONSTITUTIONAL 1
INTERPRETATION OF THE ASSOCIATION
MISSION STATEMENT, VISION STATEMENT AND VALUE OF
2 3
THE ASSOCIATION
3 MEMBERSHIP OF THE ASSOCIATION 4
4 DISPUTE RESOLUTION AND LEGAL ADVISORY 8
5 GENERAL PROVISIONS FOR THE ARMS OF NAPES 9
6 THE ENGINEERING BOARD FORUM 10
7 NAPES PYRAMID STRUCTURE AND ORGANOGRAM 12
8 THE NATIONAL COUNCIL OF THE ASSOCIATION 15
9 THE ZONAL COUNCIL OF THE ASSOCIATION 28
10 THE STATE COUNCIL OF THE ASSOCIATION 41
POWERS OF EACH ARMS OF GOVERNMENT OF THE
11 54
ASSOCIATION
12 COMMITTEES OF THE ASSOCIATION 59
13 THE CONVENTIONS AND ELECTIONS OF THE ASSOCIATION 68
HANDING OVER, SWEAR-IN, SUSPENSION, RESIGNATION AND
14 73
IMPEACHMENT FROM OFFICE
15 MEETINGS AND SITTINGS OF THE ASSOCIATION 78
16 FINANCES AND BUDGET OF THE ASSOCIATION 80
17 CODE OF CONDUCT 82
18 CERTIFICATION AND HONOURS 85
19 PARLIAMENTARY PROCEEDINGS 87
20 OATHS 94
NAPES ANTHEM 95

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 ARTICLE 1: NAME, ADDRESS, LEVEL OF
AUTHORITY, ARMS OF GOVERNMENT, MOTTO AND
CONSTITUTIONAL INTERPRETATION OF THE
ASSOCIATION
SECTION 1.1: NAME OF THE ASSOCIATION
The name of the Association shall be:
National Association of Polytechnic Engineering Students abbreviated to as NAPES
Herein after shall be referred to as “The Association”.

SECTION 1.2: ADDRESS OF THE ASSOCIATION

The Association shall be addressed as:
The President,
National Association of Polytechnic Engineering Students,
(Level of Authority),
(Campus of the President)
For example, the Address for the President of South-West Zone:
The President,
National Association of Polytechnic Engineering Students,
South-West Zone,
Yaba College of Technology, Yaba, Lagos State.

SECTION 1.3: LEVEL OF AUTHORITY OF THE ASSOCIATION

The Association shall be made up of several levels of authority as:
1. The National Level.
2. The Zonal Level (6 Geopolitical Zones).
3. The State Level (36 States).
4. The School (Various Polytechnics)

SECTION 1.4: ARMS OF GOVERNMENT OF THE ASSOCIATION

The Association shall operate majorly on two arms of government:

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1. The Executive Arm.
2. The Legislative Arm.
The Executive Arm shall be addressed as the (Level of Authority) Executive Council, while the
Legislative Arm shall be addressed as the (Level of Authority) ESRC.

SECTION 1.5: MOTTO OF THE ASSOCIATION

The motto of the Association shall be: “engineering in practice”

SECTION 1.6: CONSTITUTIONAL INTERPRETATION OF THE

ASSOCIATION
In this constitution unless stated otherwise, the following shall be some keywords to know about:
1. The Association: means “National Association of Polytechnic Engineering Students”.
2. The Executive Council: means the executive arm of the Association.
3. The ESRC: means the legislative arm of the Association.
4. Engineering Board Forum: means the gathering of various school president and speakers.
5. Comrade: means title of a student who is an elected member of the Executive Council.
6. Senator: means title of a student representative, who is elected to be a member of the ESRC.
7. NAPESite: means a student who is studying an engineering course in any Polytechnic.
8. Meetings: means the gathering of the Executive Council and/or any other constituted committee of
the Association.
9. Sitting: means the Legislative gathering in which the mace is present.
10. Constituency: means the level of educational qualification a Senator is representing.

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 ARTICLE 2: MISSION STATEMENT, VISION
STATEMENT AND VALUE OF THE ASSOCIATION
SECTION 2.1: MISSION STATEMENT OF THE ASSOCIATION
1. To bring together a strong student Association that can be well recognized in the country for its
relevance.
2. To create a platform that will foster teamwork and encourage creative innovations among students
via professional training's and practices.

SECTION 2.2: VISION STATEMENT OF THE ASSOCIATION

1. To bring together a strong student Association that can be well recognized in the country for its
relevance.
2. To create a platform that will foster teamwork and encourage creative innovations among students
via professional training's and practices.

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ARTICLE 3: MEMBERSHIP OF THE ASSOCIATION
SECTION 3.1: MEMBERSHIP CATEGORIES
The following shall be categories of membership of “NAPES”
1. The Bonafide Membership
2. The Honorary Membership
3. The Life Membership
4. The Patrons

SUB SECTION 3.1.1: THE BONAFIDE MEMBERSHIP

The bonafide membership shall be conferred on matriculated students who is studying any Engineering
Related Courses under the Faculty of Engineering in any Federal Government and State Government
owned Polytechnics registered with the Association’s name.

SUB SECTION 3.1.2: THE HONORARY MEMBERSHIP

The honorary membership shall:
1. Be conferred on people from within and outside the School of Engineering who have the interest of
the Association at heart.
2. Be conferred by the ESRC on current students, alumnus or otherwise who have shown positive
interest in the affairs of the Association.
3. Such recommendation shall be made by either the Engineering Board Forum, Executive arm or
Legislative arm.
4. Honorary membership shall also be conferred by the ESRC on any deserving bonifide Member
except on matters which can be detrimental to the Association in any way.
5. Such members shall be kept informed of developments in the Association from time to time.

SUB SECTION 3.1.3: THE LIFE MEMBERSHIP

The life membership shall:
1. Primarily consist of the eighteen (18) members who ensured the unifying of the association.
2. Further have any other twelve (12) graduate of the Association starting from the year the
Association commenced operating.
3. Be conferred by the ESRC on behalf of the Association on any past member who must have
rendered distinguished services to the Association starting from the year the Association
commenced operating.

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4. An outgoing student can only be considered for life membership at least after five (5) years
(administrative calender) of graduation.
5. Such recommendation shall be made by either the Engineering Board Forum, Executive arm or
Legislative arm.
6. At all times the total membership of the life membership shall not exceed thirty (30).
7. Such members shall be kept informed of developments in the Association from time to time.

SUB SECTION 3.1.4: THE PATRONS

1. There shall be a Grand Patron and Patrons as the Association deems fit.
2. The Grand Patron shall be the Dean School of Engineering of the President of the Association.
3. Inclusive of the Grand Patron, there shall be a total of five (5) Patrons for the Association for every
administration.
4. The Patrons shall be appointed on advice of the Engineering Board Forum, which shall be approved
by a simple majority of the ESRC.
5. The appointment of Patrons shall be communicated to the Grand Patron.

SECTION 3.2: MEMBERSHIP FUNDAMENTAL RIGHTS

SUB SECTION 3.2.1: THE BONAFIDE MEMBERS RIGHT
Every bonafide member shall:
1. It shall be the duty and responsibility of every member and officer of the Association to respect,
protect, observe, apply and conform to the provision of this constitution.
2. Serve and make recommendations towards the progress of the Association.
3. Perform any other duty that may be assigned to him/her from time to time according to the
provisions of this constitution for the welfare and progress of the Association.
4. Protect and respect the good image of the Association within and outside the jurisdiction.
5. Wear or display emblems of NAPES.
6. Have the right to life, entitled to respect for the dignity of his/her person and shall not be subjected
to any inhuman or degrading treatment.
7. Have access to the facilities of the Association, entitled to freedom of expression and opinion in
accordance to the constitution.
8. Participate in the recognized meetings and function of the Association as it may be allowed for the
generality of the students’ populace.

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9. Partake and append their signatures at any referendum or Congress organized by the Association
and shall also attend and vote at all meetings necessitating voting or else otherwise stated.
10. Have the right to be voted for during the Association’s election, subject to the provision of this
constitution.
11. Seek support of the Association if aggrieved by force(s) both within and outside the Association’s
jurisdiction. Such request(s) must however be reported in writing.
12. Every member under this category shall cease to be a member the moment he/she has graduated
from his/her school pending the end of the administration.

SUB SECTION 3.2.2: THE HONORARY MEMBERS RIGHT

Every honorary member shall:
1. Use facilities provided and recognized by NAPES.
2. Wear or display emblems of NAPES.
3. Reserves the right to attend meetings of the Association but shall have no voting right at such
meetings.
4. At all times the total members should not exceed twenty (20) members.

SUB SECTION 3.2.3: THE LIFE MEMBERS RIGHT

Every life member shall:
1. Be called on to mediate and resolve difficult Association internal and external matters.
2. Shall be invited to attend and their presence shall be recognized at all Association's events.
3. Reserve the right to attend Board Meetings, Executive Council meetings, Executive Council
Committee meetings, ESRC sittings and ESRC Committee meetings of the Association.
4. Shall all serve in the Association as members of the Alternate Dispute Resolution committee.
5. Assist the Association financially by linking the leadership of the Association with sponsorship,
grants and donation opportunities.
6. Serve as advisers and be constituted into special dispute resolution committees and also special
visits committee or entourage.
7. Use facilities provided and recognized by NAPES with the approval of the Association.
8. Wear or display emblems of NAPES.
9. Reserves the right to attend meetings of the Association but shall have no voting right at such
meetings or else otherwise stated.
10. A life member reserved the right to resign his/her membership on personal grounds.

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11. A life member can also be removed or replaced by the vote of a simple majority of the total
members of the ESRC present during such event.
12. At all times the total members shall not exceed thirty (30) members.

SUB SECTION 3.2.4: THE PATRON RIGHT

Every patron shall:
1. Be able to assist the Association financially.
2. Wear or display emblems of NAPES.
3. At all times the total members shall not exceed five (5) members.

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 ARTICLE 4: DISPUTE RESOLUTION AND LEGAL
ADVISORY
SECTION 4.1: ALTERNATE DISPUTE RESOLUTION
If any dispute arises among the members, arm or level of authority of the Association, not being a non-
arbitrate dispute like constitutional interpretation, election and impeachment matters or any other such
non-arbitrate matter, the parties are encouraged to first resort to an ADR (Alternative Dispute
Resolution) mechanism to settle their dispute before proceeding to Court.

SECTION 4.2: ALTERNATE DISPUTE RESOLUTION CONSTITUENTS

There shall be:
1. An Alternative Dispute resolution body.Who shall comprise the Life Members of the Association.
2. They shall seek all mechanism to resolve any dispute brought before it.
3. At resolving the dispute, the ADR shall send a communique to the Board, President and Senate
President of the Association informing all three bodies of the resolution.

SECTION 4.3: LEGAL ADVISORY

There shall be:
1. A legal adviser appointed by the ESRC on the recommendation of the Board Forum and Executive.
2. Who shall handle all legal cases in which the Association may be involved externally and give legal
counsel to the Association where necessary (both internal and external).
3. The legal adviser shall be a reputable legal practitioner within the Association’s level of authority
jurisdiction.
4. The Legal Adviser shall hold office for a term of three (3) administration but may be re-appointed
for another term.
5. The Legal Adviser shall advise the Association on the legal implications of decisions or actions to
be taken.
6. Provide such advice as may be necessary on legal matters pertaining to the affairs of the
Association.
7. The legal adviser shall be removed on a vote of no confidence moved by a member of the ESRC
and supported by simple majority of members of the ESRC present at the sitting of the ESRC.
8. After which a written letter will be sent to the President copying the Board Forum.

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 ARTICLE 5: GENERAL PROVISIONS FOR THE
ARMS OF NAPES
Under the provision of this constitution for fair rotation of governance and power, the following
provisions shall be strictly adhered to by THE NATIONAL ASSOCIATION OF POLYTECHNIC
ENGINEERING STUDENTS (NAPES). All The Provisions of this article shall be invoked and
activated at every elections and administrative calender of the Association.
1. Under the provision of this constitution, no ZONE, STATE or SCHOOL shall occupy more than
one of the apex post (President, Senate President and Board Chairman) of the Association in a
particular administration.
2. Under the provision of this constitution, on no occasion (either by election or appointment) must the
head and deputy of an arm of the Association, Board Forum, Executive Council Committee of the
Association and ESRC Committee of the Association any of such come from the same ZONE,
STATE or SCHOOL, or else otherwise stated by the provisions of this constitution.
3. Under the provision of this constitution, the three (3) ZONES, STATES or SCHOOLS that
produced (by election) the heads (President, Senate President and Board Chairman) of the
Association in an administration shall not produce (for election) candidates for any of the three
offices in the immediate next (following) election of the Association.
4. Under the provision of this constitution, on the occasion where the head of arm is impeached and a
bye-election is conducted, the ZONES, STATES or SCHOOLS of which the impeached head of
arm is from is who shall produce (for bye-election) candidates for the continuity of the
administration.
5. Under the provision of this constitution, on the occasion of where the head is impeached and a bye-
election is not conducted, the deputy assumes post as acting head of arm and his/her ZONES,
STATES or SCHOOLS is by default eligible to produce (for election) candidates for the head in
the immediate next (following) election of the Association.
6. Under the provision of this constitution, on no occasion should the three (3) account signatories
come from the same ZONE, STATE or SCHOOL, transparency of signing funds from the
Association account must always be considered.
7. Under the provision of this constitution, no individual shall hold/occupy a maximum of one (1)
elective post within the any arm of the Association or throughout the levels of authority of the
Association. Meaning at any time, an individual can only hold one (1) elective post in the
Association through out all level of authority.

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 ARTICLE 6: THE ENGINEERING BOARD FORUM

SECTION 6.1: COMPOSITION OF THE ENGINEERING BOARD FORUM

Under the provision of this constitution, there shall be the Engineering Board Forum which shall
comprise a maximum of two (2) bonafide members per school.
These two (2) bonafide members shall the head of arms for each schools as stated below:
1. The President of school registered under the association.
2. The ESRC Speaker of the school registered under the association.

SECTION 6.2: PRINCIPAL OFFICERS OF THE ENGINEERING BOARD

FORUM
Under the provision of this constitution, there shall be the Principal Officers of the Engineering Board
Forum which comprises of the following offices:
1. Office of the Board Chairman
2. Office of the Board Vice Chairman
3. Office of the Board Secretary
4. Office of the Board Assistant Secretary

SECTION 6.3: GENERAL ELIGIBILITY FOR THE OFFICE OF THE

PRINCIPAL OFFICERS OF THE ENGINEERING BOARD FORUM
The office of the principal officers shall be operated by four (4) single individual, who shall be referred
to as the following:
1. BOARD CHAIRMAN
2. BOARD VICE CHAIRMAN
3. BOARD SECRETARY
4. BOARD ASSISTANT SECRETARY

And shall be opened to:

1. All Polytechnic Engineering President.
2. All ESRC Speakers.
3. All Polytechnic Engineering President who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

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4. All ESRC Speakers who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SECTION 6.4: POWER OF THE ENGINEERING BOARD FORUM

1. The powers to checkmate the activities of both the Executive and Legislative arm of the Association.
2. Reserves the right to write directly to the Association’s legal advisory on suspicious matters going
on within the Association.
3. All members are the only eligible students to vote during the Association’s election/convention.
4. Reserves the right to make recommendations for appointment, bye-election and confinement of
achievement to qualified students of the Association.
5. Shall have a maximum of nine (9) members to form the Association’s Audit committee.

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 ARTICLE 7: NAPES PYRAMID STRUCTURE AND
ORGANOGRAM

The Association shall operate solely according to its pyramid structure and all official duties conducted
in line with the organogram of NAPES.

SECTION 7.1: NAPES PYRAMID

The “National Association of Polytechnic Engineering Students” shall be the apex body for all
Polytechnic Engineering Students in every Government owned Polytechnic, and below shall be the
pyramid structure of the association.

NATIONAL COUNCIL
 National Executive Council
 National ESRC
 National Executive and Legislative Committees
 National Convention Committee

ZONAL COUNCIL
 Zonal Executive Council
 Zonal ESRC
 Zonal Executive and Legislative Committees
 Zonal Convention Committee

STATE COUNCIL
 State Executive Council
 State ESRC
 State Executive and Legislative Committees
 State Convention Committee

ENGINEERING BOARD FORUM

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 SECTION 7.2: NAPES ORGANOGRAM
According to he provision of the National Association of Polytechnic Engineering Students
constitution, below shall be the adopted organogram of the Association.

NATIONAL ASSOCIATION
OF POLYTECHNIC
ENGINEERING STUDENTS

LEGISLATIVE EXECUTIVE ARM BOARD FORUM

ARM

SUB SECTION 7.2.1: EXECUTIVE ARM ORGANOGRAM

PRESIDENT

DIRECTOR OF FINANCE, GENERAL VICE PRESIDENT (INTER VICE PRESIDENT

ACCOUNT AND BUDGET SECRETARY ZONAL AFFAIRS) (NATIONAL AFFAIRS)

TREASURY
AND RECORDS
ASSISTANT GENERAL
SECRETARY DIRECTOR OF MEDIA
AND PUBILICITY

DIRECTOR OF
SPECIAL DUTIES

SUB SECTION 7.2.2: LEGISLATIVE ARM ORGANOGRAM

SENATE
PRESIDENT

SENATE SENATE DEPUTY SENATE CONSTITUENCY

WHIP CLERK PRESIDENT LEADERS

DEPUTY SENATE
CLERK
COMMITTEES
CHAIRPERSON

SENATORS

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SUB SECTION 7.2.3: BOARD FORUM ORGANOGRAM

BOARD
CHAIRPERSON

BOARD BOARD VICE

SECRETARY CHAIRPERSON

BOARD ASSISTANT AUDIT

SECRETARY COMMITTEE

BOARD
MEMBERS

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 ARTICLE 8: THE NATIONAL COUNCIL OF THE
ASSOCIATION
SECTION 8.1: THE NATIONAL EXECUTIVE COUNCIL
Under the provisions of this constitution, There shall be a policy and law executing body which shall be
responsible for executing all projects and works of the Association by effectively running the day to day
activities of the Association shall be vested on The Executive Arm referred to as the NATIONAL
EXECUTIVE COUNCIL (NEC). It shall be comprising of duly elected bonafide members of various
schools under the Association; these executives shall represent the interest of the entire students of
National Association of Polytechnic Engineering Students. Adhering to the provision of this
constitution, the National Executive Council which comprises of the following offices:
1. Office of the President
2. Office of the Vice President (National Affairs)
3. Office of the Vice President (Inter Zonal Affairs)
4. Office of the General Secretary
5. Office of the Assistant General Secretary
6. Office of the Director of Finance, Account and Budget
7. Office of the Director of Media and Publicity
8. Office of the Director of Special Duties
9. Office of the Treasury and Records

SECTION 8.2: ELIGIBILTY FOR THE VARIOUS OFFICE OF THE

NATIONAL EXECUTIVE COUNCIL
SUB SECTION 8.2.1: OFFICE OF THE PRESIDENT
The office of the president shall be operated by a single individual, who shall be referred to as the
PRESIDENT and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

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 SUB SECTION 8.2.2: OFFICE OF THE VICE PRESIDENT (NATIONAL AFFAIRS)
The office of the vice president (national affairs) shall be operated by a single individual, who shall be
referred to as the VICE PRESIDENT (NATIONAL AFFAIRS) and shall be opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.3: OFFICE OF THE VICE PRESIDENT (INTER ZONAL AFFAIRS)
The office of the vice president (inter zonal affairs) shall be operated by a single individual, who shall
be referred to as the VICE PRESIDENT (INTER ZONAL AFFAIRS) and shall be opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.4: OFFICE OF THE GENERAL SECRETARY

The office of the general secretary shall be operated by a single individual, who shall be referred to as
the GENERAL SECRETARY and shall be opened to:
1. All Female HND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

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 SUB SECTION 8.2.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY
The office of the assistant general secretary shall be operated by a single individual, who shall be
referred to as the ASSISTANT GENERAL SECRETARY and shall be opened to:
1. All Female OND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The office of the director of finance, account and budget shall be operated by a single individual, who
shall be referred to as the DIRECTOR OF FINANCE, ACCOUNT AND BUDGET and shall be
opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the finance, account
and budget office of an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The office of the director of media and publicity shall be operated by a single individual, who shall be
referred to as the DIRECTOR OF MEDIA AND PUBLICITY and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the media and publicity
office of an Association is run efficiently.

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4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The office of the director of special duties shall be operated by a single individual, who shall be referred
to as the DIRECTOR OF SPECIAL DUTIES and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how to efficiently
distributed duties at urgency.
4. All Polytechnic Engineering students who must have the knowledge of how the welfare, sporting
and social office of an Association is run efficiently.
5. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 8.2.9: OFFICE OF THE TREASURY AND RECORDS

The office of the treasury and records shall be operated by a single individual, who shall be referred to
as the TREASURER and shall be opened to:
1. All OND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the treasury and
records office of an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SECTION 8.3: DUTIES FOR THE VARIOUS OFFICE OF THE NATIONAL

EXECUTIVE COUNCIL
SUB SECTION 8.3.1: OFFICE OF THE PRESIDENT
The President:
1. Shall be the head of the Executive Council.

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2. Shall be the chief spokesperson of the Association in all matters regarding to the provision of this
constitution.
3. Shall be a representative of the Association without deviating from the provision of the constitution.
4. Shall preside over all Executive Council meetings and shall duly sign adopted minutes of such
meetings.
5. Shall coordinate the functions of other members of the Executive Council.
6. Shall be responsible of students welfare during general Association functions.
7. Shall in conjunction with the Director of Finance, Account and Budget, seek or source for financial
partnerships and sponsorship from within and outside the Association.
8. Shall reserve the right to enact all bills and act passed by the ESRC into law.
9. Shall exercise powers conferred on him/her constitutionally.
10. Shall be a signatory to the Association account.
11. At the discretion of the Executive Council, attend confab or meetings of such organizations with
which the Association may deem expedient to cooperate with.
12. Shall call for Executive Council meetings through the General Secretary.
13. Shall assign duty to any member of the executive arm when necessary within the confines of this
constitution.
14. May write press release(s) and shall be signatory to any.
15. Shall give a full report of the Association to the Board Forum and concerned NAPESites during
conventions.
16. Defend the NAPES constitution at all times.

SUB SECTION 8.3.2: OFFICE OF THE VICE PRESIDENT (NATIONAL AFFAIRS)

The Vice President (National Affairs):
1. Shall act in the absence of the President, perform and exercise the functions conferred on him/her
by this constitution without arrogating power to him/her.
2. Shall in conjunction with the President be responsible for the collaboration with other sister
Associations.
3. Shall handle matters relating to sister or senior like Association.
4. Shall become the acting President on occasions of resignation, suspension and impeachment of the
President until bye-election is conducted.
5. Shall perform every other duties assigned to him/her by the President.

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 SUB SECTION 8.3.3: OFFICE OF THE VICE PRESIDENT (INTER ZONAL AFFAIRS)
The Vice President (Inter Zonal Affairs):
1. Shall be a link bridge between various zones and the higher Level of Authority.
2. Shall render assistance to the President and Vice President (National Affairs).
3. Shall always be of valuable source to direct contact to each zones.
4. Shall always be a direct contact to lower engineering bodies.
5. Shall be the Chairperson of the Inter Zonal Dispute and Relations committee of the Association.
6. Shall act in the absence of both the President and Vice President (National Affairs), perform and
exercise the functions conferred on him/her by this constitution without arrogating power to him/her.
7. Shall perform every other duties assigned to him/her by the President.

SUB SECTION 8.3.4: OFFICE OF THE GENERAL SECRETARY

The General Secretary:
1. Shall be responsible for the general secretarial duties of NAPES.
2. Shall in consultation with the President call for meetings of the Executive Council and shall keep
minutes and records of such meeting.
3. Shall receive, treat and respond to all correspondences of the Association with the consent of the
President.
4. Shall prepare and forward to the Board Forum and ESRC a report of the Association activities, at
least once every two months.
5. Shall record and present minute of previous meeting before the commencement of every meeting.
6. Shall be a signatory to all documents regarding the office.
7. Shall perform any other duties assigned to her by the President

SUB SECTION 8.3.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY

The Assistant General Secretary:
1. In all respect assist the General Secretary in the discharge of her duties.
2. Shall become the acting General Secretary on occasions of resignation, suspension and
impeachment of the General Secretary until bye-election is conducted.
3. Shall act in the absence of the General Secretary.
4. Shall take attendance at every general/executive meetings.
5. Shall perform any other functions as may be assigned to her by the General Secretary within the
confines of this Constitution.

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6. Shall perform any other duties assigned to her by the President.

SUB SECTION 8.3.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The Director of Finance, Account and Budget:
1. Shall be the Chairperson of the Finance and Budget committee.
2. Shall be responsible for the preparing of financial report and budget of the Association.
3. Shall be a signatory to the Association account.
4. Shall in conjunction with the President, seek or source for financial partnerships and sponsorship
from within and outside the Association.
5. Shall always update the Executive Council on the status of the Association account, whenever
approval for funds is granted.
6. Shall submitted the statement of account to the Board Forum and ESRC at the beginning of the
administration, half-way through the administration and at the end of the administration.
7. Shall be responsible for the withdrawal and cashing-out of funds for approved budgets from the
Association account.
8. Shall receive and forward to the Treasurer all the receipt, tickets, invoice obtained on behalf of the
Association in respect of any transaction.
9. Shall present to the Audit committee at request; book of Account, bank statement and all financial
documents of the Association under his/her custody.
10. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 8.3.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The Director of Media and Publicity:
1. Shall be in charge of publicity regarding the Association.
2. Shall be the Chairperson of the Editorial Board and Media committee of the Association.
3. Shall be the liaison officer between the association, its members and members of the public.
4. Shall ensure and campaign for the good public image of the Association.
5. Shall be responsible for the production, making copies and circulation of all publications of the
association through his office.
6. Shall in consultation with the President and all other Executive Council members, prepare and issue
press release.
7. Shall publish all matters concerning the Association through the Office of the President.

21
8. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 8.3.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The Director of Special Duties:
1. Shall at the discretion of the President, assign the positions of Special Duties to members of the
Association.
2. Shall at the discretion of the President, be in charge of assigning members to vacant Executive
Council and committee positions of the Association.
3. shall be in charge of the general welfare of the Association.
4. Shall be in charge of organizing social and sporting activities of the Association
5. Shall be the Chairperson of the Mobilization and Contact committee of the Association.
6. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 8.3.9: OFFICE OF THE TREASURY AND REORDS

The Treasury and Records:
1. Shall be the custodian of all the association assets and properties.
2. Shall be responsible for the sale of all association commercial commodities.
3. Shall keep records of all statutory book of account and inventories of the association.
4. Shall keep an up to date and accurate record of all financial transactions and NAPES account status
which must available on request.
5. Shall receive from the Director of Finance, Account and Budget, withdrawn cash of approved funds
for budgets and be responsible for its disbursement.
6. Shall on request by the Audit committee present all statutory records of accounts and inventories of
the association.
7. Shall be a member of the Finance and Budgets committee.
8. Shall always assist the financial secretary on request.
9. Shall perform any other duties assigned to him/her by the President.

SECTION 8.4: THE NATIONAL ENGINEERING STUDENTS

REPRESNTATIVE COUNCIL (ESRC)
Under the provision of this constitution, there shall be the Engineering Students Representative Council
which is the legislative arm of the Association, and shall comprise a maximum of eight (8) elected
representative per zones.

22
These eight (8) elected representative per zones shall all be from different constituency as stated below:
1. Two (2) elected Female OND bonafide Student in the Faculty of Engineering.
2. Two (2) elected Male OND bonafide Student in the Faculty of Engineering.
3. Two (2) elected Female HND bonafide Student in the Faculty of Engineering.
4. Two (2) elected Male HND bonafide Student in the Faculty of Engineering.

SECTION 8.5: PRINCIPAL OFFICERS OF THE NATIONAL

ENGINEERING STUDENTS REPRESNTATIVE COUNCIL (ESRC)
Under the provision of this constitution, there shall be the Principal Officers of the National Engineering
Students Representative Council which comprises of the following offices:
1. Office of the Senate President
2. Office of the Deputy Senate President
3. Office of the Senate Clerk
4. Office of the Deputy Senate Clerk
5. Office of the Senate Whip

SECTION 8.6: ELIGIBILITY FOR THE OFFICE OF THE PRINCIPAL

OFFICERS OF THE NATIONAL ENGINEERING STUDENTS
REPRESENTATIVE COUNCIL (ESRC)
SUB SECTION 8.6.1: OFFICE OF THE SENATE PRESIDENT
The office of the senate president shall be operated by a single individual, who shall be referred to as the
SENATE PRESIDENT and shall be opened to:
1. All HND bonafide ESRC members who has not more than one academic year on his/her school
calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

23
 SUB SECTION 8.6.2: OFFICE OF THE DEPUTY SENATE PRESIDENT
The office of the deputy senate president shall be operated by a single individual, who shall be referred
to as the DEPUTY SENATE PRESIDENT and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 8.6.3: OFFICE OF THE SENATE CLERK

The office of the senate clerk shall be operated by a single individual, who shall be referred to as the
SENATE CLERK and shall be opened to:
1. All Female HND/OND bonafide ESRC members who has not more than one academic year on her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
4. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
5. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 8.6.4: OFFICE OF THE DEPUTY SENATE CLERK

The office of the deputy senate clerk shall be operated by a single individual, who shall be referred to as
the DEPUTY SENATE CLERK and shall be opened to:
1. All Female OND bonafide ESRC members who has not more than one academic year on her school
calendar.
2. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

24
 SUB SECTION 8.6.5: OFFICE OF THE SENATE WHIP
The office of the senate whip shall be operated by a single individual, who shall be referred to as the
SENATE WHIP and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how to keep order and protocol during
gatherings.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SECTION 8.7: DUTIES FOR THE OFFICE OF THE PRINCIPAL OFFICERS

OF THE NATIONAL ENGINEERING STUDENTS REPRESENTATIVE
COUNCIL (ESRC)
SUB SECTION 8.7.1: OFFICE OF THE SENATE PRESIDENT
The Senate President:
1. Shall be the presiding officer over all sittings/meetings of the ESRC and have power(s) to maintain
order in the ESRC.
2. Shall impartially direct the proceedings of the ESRC and shall execute other functions conferred on
him/her under the provisions of this Constitution.
3. Subjected to the provisions of this constitution, direct the Senate Clerk to convey sitting/meetings of
the ESRC.
4. Shall be a signatory to the Association account.
5. Shall administer the oath of allegiance and oath of office to student representatives, committees of
the association and any other incoming office holder of the Association.
6. Shall recognize and call Senators to speak on the floor of the ESRC.
7. Shall have no voting right on the floor of the ESRC except in the cases of tied votes.
8. Shall sign all passed bills, act, sitting resolutions, minute of sittings and joint resolutions.
9. Shall in consultation with other principal officers, Reserves the right to recommend committee
chairman to the ESRC for approval or else stated otherwise by the provision of this constitution.
10. Shall assign duty to any ESRC member when necessary within the confines of the constitution.

25
11. Shall rule on matters that the constitution is silent and his/her ruling shall only be reversed by
simple majority of ESRC members present during voting at the sitting.
12. Shall give a full report of the legislative arm at the end of his/her term in office during conventions
13. Shall sign minutes of sittings after its adoption by the ESRC.
14. Perform any other duties assigned to him/her by the ESRC.

SUB SECTION 8.7.2: OFFICE OF THE DEPUTY SENATE PRESIDENT

The Deputy Senate President:
1. Shall act in all respect and perform all the duties of the Senate President in his/her absence.
2. Shall become the Acting Senate President upon suspension or impeachment due to gross
misconduct or incapacitation of the Senate President until ESRC bye-election is conducted.
3. Shall organize venue for sittings/meetings.
4. Shall during every sitting/meeting of the ESRC, take roll call and keep records of members present
and shall within forty-eight (48) hours after adjournment of an ESRC Sitting/meeting, forward the
list of absentees to the Senate President for necessary actions in accordance with the provisions of
this constitution.
5. Shall have voting right on the floor of the ESRC.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

SUB SECTION 8.7.3: OFFICE OF THE SENATE CLERK

The Senate Clerk:
1. Shall convey all sittings/meetings of the ESRC on the directive of the Senate President.
2. Shall send notice of ESRC Sittings/meetings not later than seventy-two (72) hours to the
convergence of the sitting/meeting.
3. Shall take minutes and record proceedings of all sittings/meetings of the ESRC.
4. Shall read the minute of the previous sitting/meeting before commencement of a new
sitting/meeting.
5. Shall receive correspondences and letters on behalf of the ESRC.
6. Shall circulate to the ESRC members; resolutions of ESRC Sittings/meetings not later than seventy-
two (72) hours after the conclusion of such sitting/meeting.
7. Shall have voting right on the floor of the ESRC.
8. Shall be responsible to the Senate President.

26
9. Shall be the Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
10. Shall perform any other duties assigned to her by the ESRC and Senate President.

SUB SECTION 8.7.4: OFFICE OF THE DEPUTY SENATE CLERK

The Deputy Senate Clerk:
1. Shall deputize for the Senate Clerk at all times.
2. Shall act in all respect and perform all the duties of the Senate Clerk in her absence.
3. Shall have voting right on the floor of the ESRC.
4. Shall be responsible to the Senate President and Senate Clerk.
5. Shall be the Deputy Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
6. Shall perform any other duties assigned to him/her by the ESRC, Senate President and Senate Clerk.

SUB SECTION 8.7.5: OFFICE OF THE SENATE WHIP

The Senate Whip:
1. Shall maintain discipline in the ESRC on the advice of the Senate President.
2. Shall caution or otherwise control the conduct of any person present at the sitting/meeting.
3. Shall supervise casting of vote and present result to Senate President for announcement.
4. Shall have voting right on the floor of the ESRC.
5. Shall be the Chairman of the ESRC DISCIPLINARY COMMITTEE.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

27
 ARTICLE 9: THE ZONAL COUNCIL OF THE
ASSOCIATION
SECTION 9.1: THE ZONAL EXECUTIVE COUNCIL
Under the provisions of this constitution, There shall be a policy and law executing body which shall be
responsible for executing all projects and works of the Association by effectively running the day to day
activities of the Association shall be vested on The Executive Arm referred to as the ZONAL
EXECUTIVE COUNCIL (NEC). It shall be comprising of duly elected bonafide members of various
schools under the Association; these executives shall represent the interest of the entire students of
National Association of Polytechnic Engineering Students. Adhering to the provision of this
constitution, the Zonal Executive Council which comprises of the following offices:
1. Office of the President
2. Office of the Vice President (Zonal Affairs)
3. Office of the Vice President (Inter State Affairs)
4. Office of the General Secretary
5. Office of the Assistant General Secretary
6. Office of the Director of Finance, Account and Budget
7. Office of the Director of Media and Publicity
8. Office of the Director of Special Duties
9. Office of the Treasury and Records

SECTION 9.2: ELIGIBILTY FOR THE VARIOUS OFFICE OF THE ZONAL

EXECUTIVE COUNCIL
SUB SECTION 9.2.1: OFFICE OF THE PRESIDENT
The office of the president shall be operated by a single individual, who shall be referred to as the
PRESIDENT and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

28
 SUB SECTION 9.2.2: OFFICE OF THE VICE PRESIDENT (ZONAL AFFAIRS)
The office of the vice president (zonal affairs) shall be operated by a single individual, who shall be
referred to as the VICE PRESIDENT (ZONAL AFFAIRS) and shall be opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.3: OFFICE OF THE VICE PRESIDENT (INTER STATE AFFAIRS)
The office of the vice president (inter state affairs) shall be operated by a single individual, who shall be
referred to as the VICE PRESIDENT (INTER STATE AFFAIRS) and shall be opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.4: OFFICE OF THE GENERAL SECRETARY

The office of the general secretary shall be operated by a single individual, who shall be referred to as
the GENERAL SECRETARY and shall be opened to:
1. All Female HND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

29
 SUB SECTION 9.2.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY
The office of the assistant general secretary shall be operated by a single individual, who shall be
referred to as the ASSISTANT GENERAL SECRETARY and shall be opened to:
1. All Female OND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The office of the director of finance, account and budget shall be operated by a single individual, who
shall be referred to as the DIRECTOR OF FINANCE, ACCOUNT AND BUDGET and shall be
opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the finance, account
and budget office of an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The office of the director of media and publicity shall be operated by a single individual, who shall be
referred to as the DIRECTOR OF MEDIA AND PUBLICITY and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the media and publicity
office of an Association is run efficiently.

30
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The office of the director of special duties shall be operated by a single individual, who shall be referred
to as the DIRECTOR OF SPECIAL DUTIES and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how to efficiently
distributed duties at urgency.
4. All Polytechnic Engineering students who must have the knowledge of how the welfare, sporting
and social office of an Association is run efficiently.
5. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 9.2.9: OFFICE OF THE TREASURY AND RECORDS

The office of the treasury and records shall be operated by a single individual, who shall be referred to
as the TREASURER and shall be opened to:
1. All OND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the treasury and
records office of an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SECTION 9.3: DUTIES FOR THE VARIOUS OFFICE OF THE ZONAL

EXECUTIVE COUNCIL
SUB SECTION 9.3.1: OFFICE OF THE PRESIDENT
The President:
1. Shall be the head of the Executive Council.

31
2. Shall be the chief spokesperson of the Association in all matters regarding to the provision of this
constitution.
3. Shall be a representative of the Association without deviating from the provision of the constitution.
4. Shall preside over all Executive Council meetings and shall duly sign adopted minutes of such
meetings.
5. Shall coordinate the functions of other members of the Executive Council.
6. Shall be responsible of students welfare during general Association functions.
7. Shall in conjunction with the Director of Finance, Account and Budget, seek or source for financial
partnerships and sponsorship from within and outside the Association.
8. Shall reserve the right to enact all bills and act passed by the ESRC into law.
9. Shall exercise powers conferred on him/her constitutionally.
10. Shall be a signatory to the Association account.
11. At the discretion of the Executive Council, attend confab or meetings of such organizations with
which the Association may deem expedient to cooperate with.
12. Shall call for Executive Council meetings through the General Secretary.
13. Shall assign duty to any member of the executive arm when necessary within the confines of this
constitution.
14. May write press release(s) and shall be signatory to any.
15. Shall give a full report of the Association to the Board Forum and concerned NAPESites during
conventions.
16. Defend the NAPES constitution at all times.

SUB SECTION 9.3.2: OFFICE OF THE VICE PRESIDENT (ZONAL AFFAIRS)

The Vice President (Zonal Affairs):
1. Shall act in the absence of the President, perform and exercise the functions conferred on him/her
by this constitution without arrogating power to him/her.
2. Shall in conjunction with the President be responsible for the collaboration with other sister
Associations.
3. Shall handle matters relating to sister or senior like Association.
4. Shall become the acting President on occasions of resignation, suspension and impeachment of the
President until bye-election is conducted.
5. Shall perform every other duties assigned to him/her by the President.

32
 SUB SECTION 9.3.3: OFFICE OF THE VICE PRESIDENT (INTER STATE AFFAIRS)
The Vice President (Inter State Affairs):
1. Shall be a link bridge between various states and the higher Level of Authority.
2. Shall render assistance to the President and Vice President (Zonal Affairs).
3. Shall always be of valuable source to direct contact to each states.
4. Shall always be a direct contact to lower engineering bodies within its jurisdiction.
5. Shall be the Chairperson of the Inter State Dispute and Relations committee of the Association.
6. Shall act in the absence of both the President and Vice President (Zonal Affairs), perform and
exercise the functions conferred on him/her by this constitution without arrogating power to him/her.
7. Shall perform every other duties assigned to him/her by the President.

SUB SECTION 9.3.4: OFFICE OF THE GENERAL SECRETARY

The General Secretary:
1. Shall be responsible for the general secretarial duties of NAPES.
2. Shall in consultation with the President call for meetings of the Executive Council and shall keep
minutes and records of such meeting.
3. Shall receive, treat and respond to all correspondences of the Association with the consent of the
President.
4. Shall prepare and forward to the Board Forum and ESRC a report of the Association activities, at
least once every two months.
5. Shall record and present minute of previous meeting before the commencement of every meeting.
6. Shall be a signatory to all documents regarding the office.
7. Shall perform any other duties assigned to her by the President

SUB SECTION 9.3.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY

The Assistant General Secretary:
1. In all respect assist the General Secretary in the discharge of her duties.
2. Shall become the acting General Secretary on occasions of resignation, suspension and
impeachment of the General Secretary until bye-election is conducted.
3. Shall act in the absence of the General Secretary.
4. Shall take attendance at every general/executive meetings.
5. Shall perform any other functions as may be assigned to her by the General Secretary within the
confines of this Constitution.

33
6. Shall perform any other duties assigned to her by the President.

SUB SECTION 9.3.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The Director of Finance, Account and Budget:
1. Shall be the Chairperson of the Finance and Budget committee.
2. Shall be responsible for the preparing of financial report and budget of the Association.
3. Shall be a signatory to the Association account.
4. Shall in conjunction with the President, seek or source for financial partnerships and sponsorship
from within and outside the Association.
5. Shall always update the Executive Council on the status of the Association account, whenever
approval for funds is granted.
6. Shall submitted the statement of account to the Board Forum and ESRC at the beginning of the
administration, half-way through the administration and at the end of the administration.
7. Shall be responsible for the withdrawal and cashing-out of funds for approved budgets from the
Association account.
8. Shall receive and forward to the Treasurer all the receipt, tickets, invoice obtained on behalf of the
Association in respect of any transaction.
9. Shall present to the Audit committee at request; book of Account, bank statement and all financial
documents of the Association under his/her custody.
10. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 9.3.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The Director of Media and Publicity:
1. Shall be in charge of publicity regarding the Association.
2. Shall be the Chairperson of the Editorial Board and Media committee of the Association.
3. Shall be the liaison officer between the association, its members and members of the public.
4. Shall ensure and campaign for the good public image of the Association.
5. Shall be responsible for the production, making copies and circulation of all publications of the
association through his office.
6. Shall in consultation with the President and all other Executive Council members, prepare and issue
press release.
7. Shall publish all matters concerning the Association through the Office of the President.

34
8. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 9.3.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The Director of Special Duties:
1. Shall at the discretion of the President, assign the positions of Special Duties to members of the
Association.
2. Shall at the discretion of the President, be in charge of assigning members to vacant Executive
Council and committee positions of the Association.
3. shall be in charge of the general welfare of the Association.
4. Shall be in charge of organizing social and sporting activities of the Association
5. Shall be the Chairperson of the Mobilization and Contact committee of the Association.
6. Shall perform any other duties assigned to him/her by the President.

SUB SECTION 9.3.9: OFFICE OF THE TREASURY AND REORDS

The Treasury and Records:
1. Shall be the custodian of all the association assets and properties.
2. Shall be responsible for the sale of all association commercial commodities.
3. Shall keep records of all statutory book of account and inventories of the association.
4. Shall keep an up to date and accurate record of all financial transactions and NAPES account status
which must available on request.
5. Shall receive from the Director of Finance, Account and Budget, withdrawn cash of approved funds
for budgets and be responsible for its disbursement.
6. Shall on request by the Audit committee present all statutory records of accounts and inventories of
the association.
7. Shall be a member of the Finance and Budgets committee.
8. Shall always assist the financial secretary on request.
9. Shall perform any other duties assigned to him/her by the President.

SECTION 9.4: THE ZONAL ENGINEERING STUDENTS REPRESNTATIVE

COUNCIL (ESRC)
Under the provision of this constitution, there shall be the Zonal Engineering Students Representative
Council which is the legislative arm of the Association, and shall comprise a maximum of four (4)
elected representative per states.

35
These four elected representative per states shall all be from different constituency as stated below:
1. One (1) elected Female OND bonafide Student in the Faculty of Engineering.
2. One (1) elected Male OND bonafide Student in the Faculty of Engineering.
3. One (1) elected Female HND bonafide Student in the Faculty of Engineering.
4. One (1) elected Male HND bonafide Student in the Faculty of Engineering.

SECTION 9.5: PRINCIPAL OFFICERS OF THE ZONAL ENGINEERING

STUDENTS REPRESNTATIVE COUNCIL (ESRC)
Under the provision of this constitution, there shall be the Principal Officers of the Zonal Engineering
Students Representative Council which comprises of the following offices:
1. Office of the Senate President
2. Office of the Deputy Senate President
3. Office of the Senate Clerk
4. Office of the Deputy Senate Clerk
5. Office of the Senate Whip

SECTION 9.6: ELIGIBILITY FOR THE OFFICE OF THE PRINCIPAL

OFFICERS OF THE ZONAL ENGINEERING STUDENTS
REPRESENTATIVE COUNCIL (ESRC)
SUB SECTION 9.6.1: OFFICE OF THE SENATE PRESIDENT
The office of the senate president shall be operated by a single individual, who shall be referred to as the
SENATE PRESIDENT and shall be opened to:
1. All HND bonafide ESRC members who has not more than one academic year on his/her school
calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

36
 SUB SECTION 9.6.2: OFFICE OF THE DEPUTY SENATE PRESIDENT
The office of the deputy senate president shall be operated by a single individual, who shall be referred
to as the DEPUTY SENATE PRESIDENT and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 9.6.3: OFFICE OF THE SENATE CLERK

The office of the senate clerk shall be operated by a single individual, who shall be referred to as the
SENATE CLERK and shall be opened to:
1. All Female HND/OND bonafide ESRC members who has not more than one academic year on her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
4. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
5. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 9.6.4: OFFICE OF THE DEPUTY SENATE CLERK

The office of the deputy senate clerk shall be operated by a single individual, who shall be referred to as
the DEPUTY SENATE CLERK and shall be opened to:
1. All Female OND bonafide ESRC members who has not more than one academic year on her school
calendar.
2. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

37
 SUB SECTION 9.6.5: OFFICE OF THE SENATE WHIP
The office of the senate whip shall be operated by a single individual, who shall be referred to as the
SENATE WHIP and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how to keep order and protocol during
gatherings.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SECTION 9.7: DUTIES FOR THE OFFICE OF THE PRINCIPAL OFFICERS

OF THE ZONAL ENGINEERING STUDENTS REPRESENTATIVE
COUNCIL (ESRC)
SUB SECTION 9.7.1: OFFICE OF THE SENATE PRESIDENT
The Senate President:
1. Shall be the presiding officer over all sittings/meetings of the ESRC and have power(s) to maintain
order in the ESRC.
2. Shall impartially direct the proceedings of the ESRC and shall execute other functions conferred on
him/her under the provisions of this Constitution.
3. Subjected to the provisions of this constitution, direct the Senate Clerk to convey sitting/meetings of
the ESRC.
4. Shall be a signatory to the Association account.
5. Shall administer the oath of allegiance and oath of office to student representatives, committees of
the association and any other incoming office holder of the Association.
6. Shall recognize and call Senators to speak on the floor of the ESRC.
7. Shall have no voting right on the floor of the ESRC except in the cases of tied votes.
8. Shall sign all passed bills, act, sitting resolutions, minute of sittings and joint resolutions.
9. Shall in consultation with other principal officers, Reserves the right to recommend committee
chairman to the ESRC for approval or else stated otherwise by the provision of this constitution.
10. Shall assign duty to any ESRC member when necessary within the confines of the constitution.

38
11. Shall rule on matters that the constitution is silent and his/her ruling shall only be reversed by
simple majority of ESRC members present during voting at the sitting.
12. Shall give a full report of the legislative arm at the end of his/her term in office during conventions
13. Shall sign minutes of sittings after its adoption by the ESRC.
14. Perform any other duties assigned to him/her by the ESRC.

SUB SECTION 9.7.2: OFFICE OF THE DEPUTY SENATE PRESIDENT

The Deputy Senate President:
1. Shall act in all respect and perform all the duties of the Senate President in his/her absence.
2. Shall become the Acting Senate President upon suspension or impeachment due to gross
misconduct or incapacitation of the Senate President until ESRC bye-election is conducted.
3. Shall organize venue for sittings/meetings.
4. Shall during every sitting/meeting of the ESRC, take roll call and keep records of members present
and shall within forty-eight (48) hours after adjournment of an ESRC Sitting/meeting, forward the
list of absentees to the Senate President for necessary actions in accordance with the provisions of
this constitution.
5. Shall have voting right on the floor of the ESRC.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

SUB SECTION 9.7.3: OFFICE OF THE SENATE CLERK

The Senate Clerk:
1. Shall convey all sittings/meetings of the ESRC on the directive of the Senate President.
2. Shall send notice of ESRC Sittings/meetings not later than seventy-two (72) hours to the
convergence of the sitting/meeting.
3. Shall take minutes and record proceedings of all sittings/meetings of the ESRC.
4. Shall read the minute of the previous sitting/meeting before commencement of a new
sitting/meeting.
5. Shall receive correspondences and letters on behalf of the ESRC.
6. Shall circulate to the ESRC members; resolutions of ESRC Sittings/meetings not later than seventy-
two (72) hours after the conclusion of such sitting/meeting.
7. Shall have voting right on the floor of the ESRC.
8. Shall be responsible to the Senate President.

39
9. Shall be the Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
10. Shall perform any other duties assigned to her by the ESRC and Senate President.

SUB SECTION 9.7.4: OFFICE OF THE DEPUTY SENATE CLERK

The Deputy Senate Clerk:
1. Shall deputize for the Senate Clerk at all times.
2. Shall act in all respect and perform all the duties of the Senate Clerk in her absence.
3. Shall have voting right on the floor of the ESRC.
4. Shall be responsible to the Senate President and Senate Clerk.
5. Shall be the Deputy Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
6. Shall perform any other duties assigned to him/her by the ESRC, Senate President and Senate Clerk

SUB SECTION 9.7.5: OFFICE OF THE SENATE WHIP

The Senate Whip:
1. Shall maintain discipline in the ESRC on the advice of the Senate President.
2. Shall caution or otherwise control the conduct of any person present at the sitting/meeting.
3. Shall supervise casting of vote and present result to Senate President for announcement.
4. Shall have voting right on the floor of the ESRC.
5. Shall be the Chairman of the ESRC DISCIPLINARY COMMITTEE.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

40
 ARTICLE 10: THE STATE COUNCIL OF THE
ASSOCIATION
SECTION 10.1: THE STATE EXECUTIVE COUNCIL
Under the provisions of this constitution, There shall be a policy and law executing body which shall be
responsible for executing all projects and works of the Association by effectively running the day to day
activities of the Association shall be vested on The Executive Arm referred to as the STATE
EXECUTIVE COUNCIL (NEC). It shall be comprising of duly elected bonafide members of various
schools under the Association; these executives shall represent the interest of the entire students of
National Association of Polytechnic Engineering Students. Adhering to the provision of this
constitution, the State Executive Council which comprises of the following offices:
1. Office of the Coordinator
2. Office of the Deputy Coordinator (State Affairs)
3. Office of the Deputy Coordinator (Inter Campus Affairs)
4. Office of the General Secretary
5. Office of the Assistant General Secretary
6. Office of the Director of Finance, Account and Budget
7. Office of the Director of Media and Publicity
8. Office of the Director of Special Duties
9. Office of the Treasury and Records

SECTION 10.2: ELIGIBILTY FOR THE VARIOUS OFFICE OF THE STATE

EXECUTIVE COUNCIL
SUB SECTION 10.2.1: OFFICE OF THE COORDNIATOR
The office of the coordinator shall be operated by a single individual, who shall be referred to as the
COORDINATOR and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

41
 SUB SECTION 10.2.2: OFFICE OF THE DEPUTY COORDINATOR (STATE AFFAIRS)
The office of the deputy coordinator (state affairs) shall be operated by a single individual, who shall be
referred to as the DEPUTY COORDINATOR (STATE AFFAIRS) and shall be opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.3: OFFICE OF THE DEPUTY COORDINATOR (INTER CAMPUS

AFFAIRS)
The office of the deputy coordinator (inter campus affairs) shall be operated by a single individual, who
shall be referred to as the DEPUTY COORDINATOR (INTER CAMPUS AFFAIRS) and shall be
opened to:
1. All OND/HND bonafide Polytechnic Engineering students who has not more than one academic
year on his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.4: OFFICE OF THE GENERAL SECRETARY

The office of the general secretary shall be operated by a single individual, who shall be referred to as
the GENERAL SECRETARY and shall be opened to:
1. All Female HND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

42
 SUB SECTION 10.2.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY
The office of the assistant general secretary shall be operated by a single individual, who shall be
referred to as the ASSISTANT GENERAL SECRETARY and shall be opened to:
1. All Female OND bonafide Polytechnic Engineering students who has not more than one academic
year on her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the secretarial office of
an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The office of the director of finance, account and budget shall be operated by a single individual, who
shall be referred to as the DIRECTOR OF FINANCE, ACCOUNT AND BUDGET and shall be
opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the finance, account
and budget office of an Association is run efficiently.
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The office of the director of media and publicity shall be operated by a single individual, who shall be
referred to as the DIRECTOR OF MEDIA AND PUBLICITY and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how the media and publicity
office of an Association is run efficiently.

43
4. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The office of the director of special duties shall be operated by a single individual, who shall be referred
to as the DIRECTOR OF SPECIAL DUTIES and shall be opened to:
1. All HND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have participated in the affairs of the Association or
a reputable like Association.
3. All Polytechnic Engineering students who must have the knowledge of how to efficiently
distributed duties at urgency.
4. All Polytechnic Engineering students who must have the knowledge of how the welfare, sporting
and social office of an Association is run efficiently.
5. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SUB SECTION 10.2.9: OFFICE OF THE TREASURY AND RECORDS

The office of the treasury and records shall be operated by a single individual, who shall be referred to
as the TREASURER and shall be opened to:
1. All OND bonafide Polytechnic Engineering students who has not more than one academic year on
his/her school calendar.
2. All Polytechnic Engineering students who must have the knowledge of how the treasury and
records office of an Association is run efficiently.
3. All Polytechnic Engineering students who must be ready to commit time, resources, ideas and
strength towards the service of the Association.

SECTION 10.3: DUTIES FOR THE VARIOUS OFFICE OF THE STATE

EXECUTIVE COUNCIL
SUB SECTION 10.3.1: OFFICE OF THE COORDINATOR
The Coordinator:
1. Shall be the head of the Executive Council.

44
2. Shall be the chief spokesperson of the Association in all matters regarding to the provision of this
constitution.
3. Shall be a representative of the Association without deviating from the provision of the constitution.
4. Shall preside over all Executive Council meetings and shall duly sign adopted minutes of such
meetings.
5. Shall coordinate the functions of other members of the Executive Council.
6. Shall be responsible of students welfare during general Association functions.
7. Shall in conjunction with the Director of Finance, Account and Budget, seek or source for financial
partnerships and sponsorship from within and outside the Association.
8. Shall reserve the right to enact all bills and act passed by the ESRC into law.
9. Shall exercise powers conferred on him/her constitutionally.
10. Shall be a signatory to the Association account.
11. At the discretion of the Executive Council, attend confab or meetings of such organizations with
which the Association may deem expedient to cooperate with.
12. Shall call for Executive Council meetings through the General Secretary.
13. Shall assign duty to any member of the executive arm when necessary within the confines of this
constitution.
14. May write press release(s) and shall be signatory to any.
15. Shall give a full report of the Association to the Board Forum and concerned NAPESites during
conventions.
16. Defend the NAPES constitution at all times.

SUB SECTION 10.3.2: OFFICE OF THE DEPUTY COORDINATOR (STATE AFFAIRS)

The Deputy Coordinator (State Affairs):
1. Shall act in the absence of the Coordinator, perform and exercise the functions conferred on him/her
by this constitution without arrogating power to him/her.
2. Shall in conjunction with the Coordinator be responsible for the collaboration with other sister
Associations.
3. Shall handle matters relating to sister or senior like Association.
4. Shall become the acting Coordinator on occasions of resignation, suspension and impeachment of
the Coordinator until bye-election is conducted.
5. Shall perform every other duties assigned to him/her by the Coordinator.

45
 SUB SECTION 10.3.3: OFFICE OF THE DEPUTY COORDINATOR (INTER CAMPUS
AFFAIRS)
The Deputy Coordinator (Inter Campus Affairs):
1. Shall be a link bridge between various schools and the higher Level of Authority.
2. Shall render assistance to the Coordinator and Deputy Coordinator (State Affairs).
3. Shall always be of valuable source to direct contact to each schools.
4. Shall always be a direct contact to lower engineering bodies within it jurisdiction.
5. Shall be the Chairperson of the Inter Campus Dispute and Relations committee of the Association.
6. Shall act in the absence of both the Coordinator and Deputy Coordinator (State Affairs), perform
and exercise the functions conferred on him/her by this constitution without arrogating power to
him/her.
7. Shall perform every other duties assigned to him/her by the Coordinator.

SUB SECTION 10.3.4: OFFICE OF THE GENERAL SECRETARY

The General Secretary:
1. Shall be responsible for the general secretarial duties of NAPES.
2. Shall in consultation with the Coordinator call for meetings of the Executive Council and shall keep
minutes and records of such meeting.
3. Shall receive, treat and respond to all correspondences of the Association with the consent of the
President.
4. Shall prepare and forward to the Board Forum and ESRC a report of the Association activities, at
least once every two months.
5. Shall record and present minute of previous meeting before the commencement of every meeting.
6. Shall be a signatory to all documents regarding the office.
7. Shall perform any other duties assigned to her by the Coordinator.

SUB SECTION 10.3.5: OFFICE OF THE ASSISTANT GENERAL SECRETARY

The Assistant General Secretary:
1. In all respect assist the General Secretary in the discharge of her duties.
2. Shall become the acting General Secretary on occasions of resignation, suspension and
impeachment of the General Secretary until bye-election is conducted.
3. Shall act in the absence of the General Secretary.
4. Shall take attendance at every general/executive meetings.

46
5. Shall perform any other functions as may be assigned to her by the General Secretary within the
confines of this Constitution.
6. Shall perform any other duties assigned to her by the Coordinator.

SUB SECTION 10.3.6: OFFICE OF THE DIRECTOR OF FINANCE, ACCOUNT AND

BUDGET
The Director of Finance, Account and Budget:
1. Shall be the Chairperson of the Finance and Budget committee.
2. Shall be responsible for the preparing of financial report and budget of the Association.
3. Shall be a signatory to the Association account.
4. Shall in conjunction with the Coordinator, seek or source for financial partnerships and sponsorship
from within and outside the Association.
5. Shall always update the Executive Council on the status of the Association account, whenever
approval for funds is granted.
6. Shall submitted the statement of account to the Board Forum and ESRC at the beginning of the
administration, half-way through the administration and at the end of the administration.
7. Shall be responsible for the withdrawal and cashing-out of funds for approved budgets from the
Association account.
8. Shall receive and forward to the Treasurer all the receipt, tickets, invoice obtained on behalf of the
Association in respect of any transaction.
9. Shall present to the Audit committee at request; book of Account, bank statement and all financial
documents of the Association under his/her custody.
10. Shall perform any other duties assigned to him/her by the Coordinator.

SUB SECTION 10.3.7: OFFICE OF THE DIRECTOR OF MEDIA AND PUBLICITY

The Director of Media and Publicity:
1. Shall be in charge of publicity regarding the Association.
2. Shall be the Chairperson of the Editorial Board and Media committee of the Association.
3. Shall be the liaison officer between the association, its members and members of the public.
4. Shall ensure and campaign for the good public image of the Association.
5. Shall be responsible for the production, making copies and circulation of all publications of the
association through his office.

47
6. Shall in consultation with the Coordinator and all other Executive Council members, prepare and
issue press release.
7. Shall publish all matters concerning the Association through the Office of the Coordinator.
8. Shall perform any other duties assigned to him/her by the Coordinator.

SUB SECTION 10.3.8: OFFICE OF THE DIRECTOR OF SPECIAL DUTIES

The Director of Special Duties:
1. Shall at the discretion of the President, assign the positions of Special Duties to members of the
Association.
2. Shall at the discretion of the Coordinator, be in charge of assigning members to vacant Executive
Council and committee positions of the Association.
3. shall be in charge of the general welfare of the Association.
4. Shall be in charge of organizing social and sporting activities of the Association
5. Shall be the Chairperson of the Mobilization and Contact committee of the Association.
6. Shall perform any other duties assigned to him/her by the Coordinator.

SUB SECTION 10.3.9: OFFICE OF THE TREASURY AND REORDS

The Treasury and Records:
1. Shall be the custodian of all the association assets and properties.
2. Shall be responsible for the sale of all association commercial commodities.
3. Shall keep records of all statutory book of account and inventories of the association.
4. Shall keep an up to date and accurate record of all financial transactions and NAPES account status
which must available on request.
5. Shall receive from the Director of Finance, Account and Budget, withdrawn cash of approved funds
for budgets and be responsible for its disbursement.
6. Shall on request by the Audit committee present all statutory records of accounts and inventories of
the association.
7. Shall be a member of the Finance and Budgets committee.
8. Shall always assist the financial secretary on request.
9. Shall perform any other duties assigned to him/her by the Coordinator.

48
SECTION 10.4: THE STATE ENGINEERING STUDENTS REPRESNTATIVE
COUNCIL (ESRC)
Under the provision of this constitution, there shall be the State Engineering Students Representative
Council which is the legislative arm of the Association, and shall comprise a maximum of four (4)
elected representative per schools.
These four elected representative per school shall all be from different constituency as stated below:
1. One (1) elected Female OND bonafide Student in the Faculty of Engineering.
2. One (1) elected Male OND bonafide Student in the Faculty of Engineering.
3. One (1) elected Female HND bonafide Student in the Faculty of Engineering.
4. One (1) elected Male HND bonafide Student in the Faculty of Engineering.

SECTION 10.5: PRINCIPAL OFFICERS OF THE STATE ENGINEERING

STUDENTS REPRESNTATIVE COUNCIL (ESRC)
Under the provision of this constitution, there shall be the Principal Officers of the State Engineering
Students Representative Council which comprises of the following offices:
1. Office of the Senate President
2. Office of the Deputy Senate President
3. Office of the Senate Clerk
4. Office of the Deputy Senate Clerk
5. Office of the Senate Whip

SECTION 10.6: ELIGIBILITY FOR THE OFFICE OF THE PRINCIPAL

OFFICERS OF THE STATE ENGINEERING STUDENTS
REPRESENTATIVE COUNCIL (ESRC)
SUB SECTION 10.6.1: OFFICE OF THE SENATE PRESIDENT
The office of the senate president shall be operated by a single individual, who shall be referred to as the
SENATE PRESIDENT and shall be opened to:
1. All HND bonafide ESRC members who has not more than one academic year on his/her school
calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.

49
3. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 10.6.2: OFFICE OF THE DEPUTY SENATE PRESIDENT

The office of the deputy senate president shall be operated by a single individual, who shall be referred
to as the DEPUTY SENATE PRESIDENT and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 10.6.3: OFFICE OF THE SENATE CLERK

The office of the senate clerk shall be operated by a single individual, who shall be referred to as the
SENATE CLERK and shall be opened to:
1. All Female HND/OND bonafide ESRC members who has not more than one academic year on her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
4. All ESRC members who must be a returning Senator to the ESRC i.e must have served as a senator
in previous administrations.
5. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 10.6.4: OFFICE OF THE DEPUTY SENATE CLERK

The office of the deputy senate clerk shall be operated by a single individual, who shall be referred to as
the DEPUTY SENATE CLERK and shall be opened to:

50
1. All Female OND bonafide ESRC members who has not more than one academic year on her school
calendar.
2. All ESRC members who must have the knowledge of how the clerical office of an Association is
run efficiently.
3. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SUB SECTION 10.6.5: OFFICE OF THE SENATE WHIP

The office of the senate whip shall be operated by a single individual, who shall be referred to as the
SENATE WHIP and shall be opened to:
1. All HND/OND bonafide ESRC members who has not more than one academic year on his/her
school calendar.
2. All ESRC members who must have participated in the affairs of the Association or a reputable like
Association either presently or in the past.
3. All ESRC members who must have the knowledge of how to keep order and protocol during
gatherings.
4. All ESRC members who must be ready to commit time, resources, ideas and strength towards the
service of the Association.

SECTION 10.7: DUTIES FOR THE OFFICE OF THE PRINCIPAL OFFICERS

OF THE STATE ENGINEERING STUDENTS REPRESENTATIVE COUNCIL
(ESRC)
SUB SECTION 10.7.1: OFFICE OF THE SENATE PRESIDENT
The Senate President:
1. Shall be the presiding officer over all sittings/meetings of the ESRC and have power(s) to maintain
order in the ESRC.
2. Shall impartially direct the proceedings of the ESRC and shall execute other functions conferred on
him/her under the provisions of this Constitution.
3. Subjected to the provisions of this constitution, direct the Senate Clerk to convey sitting/meetings of
the ESRC.
4. Shall be a signatory to the Association account.
5. Shall administer the oath of allegiance and oath of office to student representatives, committees of
the association and any other incoming office holder of the Association.

51
6. Shall recognize and call Senators to speak on the floor of the ESRC.
7. Shall have no voting right on the floor of the ESRC except in the cases of tied votes.
8. Shall sign all passed bills, act, sitting resolutions, minute of sittings and joint resolutions.
9. Shall in consultation with other principal officers, Reserves the right to recommend committee
chairman to the ESRC for approval or else stated otherwise by the provision of this constitution.
10. Shall assign duty to any ESRC member when necessary within the confines of the constitution.
11. Shall rule on matters that the constitution is silent and his/her ruling shall only be reversed by
simple majority of ESRC members present during voting at the sitting.
12. Shall give a full report of the legislative arm at the end of his/her term in office during conventions
13. Shall sign minutes of sittings after its adoption by the ESRC.
14. Perform any other duties assigned to him/her by the ESRC.

SUB SECTION 10.7.2: OFFICE OF THE DEPUTY SENATE PRESIDENT

The Deputy Senate President:
1. Shall act in all respect and perform all the duties of the Senate President in his/her absence.
2. Shall become the Acting Senate President upon suspension or impeachment due to gross
misconduct or incapacitation of the Senate President until ESRC bye-election is conducted.
3. Shall organize venue for sittings/meetings.
4. Shall during every sitting/meeting of the ESRC, take roll call and keep records of members present
and shall within forty-eight (48) hours after adjournment of an ESRC Sitting/meeting, forward the
list of absentees to the Senate President for necessary actions in accordance with the provisions of
this constitution.
5. Shall have voting right on the floor of the ESRC.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

SUB SECTION 10.7.3: OFFICE OF THE SENATE CLERK

The Senate Clerk:
1. Shall convey all sittings/meetings of the ESRC on the directive of the Senate President.
2. Shall send notice of ESRC Sittings/meetings not later than seventy-two (72) hours to the
convergence of the sitting/meeting.
3. Shall take minutes and record proceedings of all sittings/meetings of the ESRC.
4. Shall read the minute of the previous sitting/meeting before commencement of a new
sitting/meeting.

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5. Shall receive correspondences and letters on behalf of the ESRC.
6. Shall circulate to the ESRC members; resolutions of ESRC Sittings/meetings not later than seventy-
two (72) hours after the conclusion of such sitting/meeting.
7. Shall have voting right on the floor of the ESRC.
8. Shall be responsible to the Senate President.
9. Shall be the Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
10. Shall perform any other duties assigned to her by the ESRC and Senate President.

SUB SECTION 10.7.4: OFFICE OF THE DEPUTY SENATE CLERK

The Deputy Senate Clerk:
1. Shall deputize for the Senate Clerk at all times.
2. Shall act in all respect and perform all the duties of the Senate Clerk in her absence.
3. Shall have voting right on the floor of the ESRC.
4. Shall be responsible to the Senate President and Senate Clerk.
5. Shall be the Deputy Chairman of the ESRC COMMITTEE ON INFORMATION AND
COMMUNICATION.
6. Shall perform any other duties assigned to him/her by the ESRC, Senate President and Senate Clerk

SUB SECTION 10.7.5: OFFICE OF THE SENATE WHIP

The Senate Whip:
1. Shall maintain discipline in the ESRC on the advice of the Senate President.
2. Shall caution or otherwise control the conduct of any person present at the sitting/meeting.
3. Shall supervise casting of vote and present result to Senate President for announcement.
4. Shall have voting right on the floor of the ESRC.
5. Shall be the Chairman of the ESRC DISCIPLINARY COMMITTEE.
6. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

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 ARTICLE 11: POWERS OF EACH ARMS OF
GOVERNMENT OF THE ASSOCIATION
SECTION 11.1: POWER OF THE EXECUTIVE COUNCIL
1. The Executive Council shall by right be empowered by this constitution to undertake, supervise and
enforce the execution of laws and policies and run the day to day administration of the Association.
2. The powers to execute all projects and works of the Association shall be vested on the Executive
Council, subject to the provisions of the NAPES constitution and to the requirements of any law
made by the ESRC, be exercised through the executives of the union.
3. The power to decide which agreement, negotiation, partnership and treaty to be entered into and
signed resides with the Executive Council without contravening the provisions of this constitution.
4. It is the responsibility of the Executive Council to secure an ESRC approval for any agreement,
negotiation, partnership and treaty before signing.
5. The Executive Council does not possess the power to pass laws but can issue what is referred to as
an EXECUTIVE ORDER.
6. Executive Orders can be issued to manage and coordinate other lower Level of Authority Executive
Council and activities of the Association or because permission has been granted by the Board
Forum or ESRC; this permission may be granted to last for certain stated period of time.
7. A decision voted and passed by a simple majority of the Executive Council shall be binding and
may be referred to as an EXECUTIVE ORDER.
8. All Executive Orders of the Association shall be numbered in order of which they are issued and
shall also be documented and filed.
9. All enforcement of Executive Orders of an administration expires at the end of such administration.
10. It is the responsibility of the Executive Council through the General Secretary to notify the ESRC
of all Executive Orders not later than two (2) weeks after conclusion of the meeting it was issued.
11. The Executive Council reserves the right to review passed bills and act of the ESRC before signing
it into law.
12. The Executive Council reserve the right to seek for generation of funds for running of executive
programs, these funds shall be referred to as INTERNALLY GENERATED REVENUE (IGR).
13. The Executive Council shall be entitled to 20% of the total IGR generated by her.
14. All IGR shall be domiciled in the Association’s account after which the 20% payment will be made
to the generating arm of the Association.

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15. The Executive Council reserves the right to grant permission to ambassadors, or any of such to
attend the Executive Council meetings and emergency meetings; these ambassadors, or any of such
shall not be eligible to vote at the Executive Council meeting or emergency meeting and shall not
be among the constituent of a quorum.
16. All receipts, tickets, vouchers etc. obtained on behalf of NAPES in respect of any transactions shall
be duly signed by the officer(s) involved and submitted to the Director of Finance, Account and
Budget within forty-eight hours of receiving such.
17. The executive arm shall by right recommend to the ESRC individuals to be granted appointments,
titles, honour and recognition or else stated otherwise by the provisions of this constitution.
18. It shall keep members of the Association informed concerning the general conducts of the affairs of
NAPES and shall furnish members with such information requested with respect to any particular
matter relating to the governance of NAPES.
19. It shall be responsible for the day to day running of the activities of the Association and shall also
be fully responsible to the ESRC for its actions.
20. Each of the concerned offices of the executive arm shall prepare its budget and other appointments
related to its office, which shall be submitted to the President, who shall in turn collate all budgets
and appointment as one, tagged “National Association of Polytechnic Engineering Students (level
of authority) Budget and Appointment” and submitted to the ESRC.
21. The Association budget shall be presented to the ESRC by the President not later than eight (8)
weeks or two (2) months into the beginning of administration.
22. The Executive Council shall be right give a final decision involving unsettled matters in any lower
level of authority (exclusive to only the National and Zonal level).

SECTION 11.2: POWER OF THE ENGINEERING STUDENTS

REPRESENTATIVE COUNCIL (ESRC)
1. The powers to make laws and policies for the Association shall be vested on the ESRC, subject to
the provisions of the NAPES constitution and to the requirements of members of the Association,
be exercised through the Senators of the Association.
2. The ESRC shall make its own rules/code of conduct and standing orders with the power to attach
penalties for their infringement.
3. The Senate President shall have and exercise a casting vote in the case of an equality of votes.

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4. The appointment of ESRC committee shall be the prerogative of the Senate President in accordance
with the provision of this constitution, though the appointments may be challenged before the ADR
and the ruling decision will be binding.
5. To review, ratify or reject by a simple majority of Senators present in voting, the decision(s) of the
Executive Council.
6. To amend, approve or reject the Association budget where and when necessary.
7. All official minutes, agendas and reports of the ESRC shall be published or saved where a motion
to defer publication for a stated period of time has been given assent by two-third majority of the
members present
8. The ESRC shall have power to make laws and pass the budget for the peace, order, development
and good governance of the Association.
9. The ESRC shall Reserve the right to first warn, followed by suspension and thereafter impeachment
of any Executive member(s) or ESRC member(s) who contravene the provision(s) of this
Constitution.
10. To approve or reject name(s) of student(s) or anyone to be granted appointments, titles, sponsorship,
honour and recognition by the Association subject to the provision of this constitution.
11. Each Senators shall be responsible for their constituency participation in NAPES.
12. The ESRC is empowered to investigate and debate on any matter of student interest.
13. The ESRC has the power to discipline any member of the ESRC or the Executive Council who
contravene the provisions of this constitution.
14. In case of alleged gross misconduct and related matters in the Association, the ESRC shall be
empowered to investigate the case and take necessary disciplinary actions to either warn, suspend or
impeach the guilty officer.

SECTION 11.3: LEGISLATIVE DUTIES OF MEMBERS OF THE NATIONAL

ENGINEERING STUDENTS REPRESENTATIVE COUNCIL (ESRC)
Subject to the provisions of this constitution, the following shall be the duties of Senators in the
Association which they shall work on effectively and efficiently to foster development of the
Association:
1. Shall develop bills - drafts of laws that are beneficial to the union and its members.
2. Shall listen to and address the concerns of people they represent (their Constituency).
3. Shall invite and listen to testimony from people who are concerned about an issue or likely to be
affected by a law if it is passed.

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4. Shall serve on committees, panels, and study groups for special policy issues.
5. Shall draft or approve policies, regulations, budgets, and programs.
6. Shall debate and analyze the impact of proposed laws.Shall vote on bills and on motions to pass
them into law.
7. Shall approve or reject appointments by the Executive Council within the confines of this
Constitution.
8. Shall oversee various aspects of the Association laws and policies.
9. Shall make public appearances, presentations and speeches.
10. Shall negotiate with other lawmakers to gain consensus and move legislation forward.
11. Shall seek funding for the Association.
12. Shall organize a public review in his/her constituency.
13. Shall have voting right on the floor of the ESRC.
14. Shall perform any other duties assigned to him/her by the ESRC and Senate President.

SECTION 11.4: CONSTITUTING THE PRINCIPAL OFFICERS OF THE

ENGINEERING STUDENTS REPRESENTATIVE COUNCIL (ESRC)
The election of the ESRC Principal Officers shall be constituted on same day as the Executive council
election.
1. The Convention Planning Committee Chairperson shall convene the inaugural sitting of the ESRC
where election into the principal offices shall hold.
2. Notice of the inaugural sitting of the ESRC shall be sent to all “SENATORS ELECT” and
circulated at least a month or five (5) weeks prior to the sitting.
3. The ESRC inaugural sitting shall hold after the election of the Executive council.
4. The ESRC shall be constituted by making a roll call of all Senators elect of each constituency;
having been issued a “CERTIFICATE OF RETURN” by The Convention Planning Committee.
5. Only the Senator elect of each constituency present will be eligible to cast votes in the ESRC
election and each shall be entitled to a single vote.
6. For each candidate to vie for any of the principal officers’ post, they must follow the guidelines set
by The Convention Planning Committee.
7. On the event of just a single candidate without an opponent, he/she shall only be elected as a
principal office holder with two-third majority of the Senators elect present in voting.
8. The Convention Planing Committee shall only conduct a bye-election in case of a tie between two
candidates.

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9. The Convention Planing Committee shall swear in the newly elected Principal Officers of the ESRC.
10. The swearing in of the remaining senators elect as a SENATOR of the ESRC shall be carried out by
the Senate President and take place immediately after the Principal Officers have been sworn in.
11. Newly sworn-in Senators of the ESRC must all be equipped with the Association constitution.
12. It shall be mandatory, subject to the provision of this constitution that before the first sitting of the
ESRC after it has been constituted; there shall be a be a mock assembly where Senators shall be
given orientation and taken through the procedures and protocols of the ESRC as regards to
legislative functions of the Association; the facilitator(s) at this mock Assembly shall be decided by
the principal officers of the ESRC.

SECTION 11.5: FORFEITURE OF ESRC MEMBERSHIP

In line with the provision of this Constitution, the tenure of a legislator shall be a maximum of one (1)
administrative calender (subject to renewal by his/her constituency) commencing from the date of the
convention to the date of the last sitting. However the conditions that could make a Member vacate
his/her seat during that period in the ESRC are as follows:
1. If he/she becomes a member of another arm of the Association.
2. If he/she becomes a member of another level of authority of the Association.
3. Ceases to be a student of any Government owned Polytechnic Engineering Department.
4. Becomes a member of another institution without having the intention of completing his/her
program in Government owned Polytechnic.
5. He/She is recalled by his/her constituency for lack of confidence.
6. He/She is impeached by the ESRC for gross misconduct.

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 ARTICLE 12: COMMITTEES OF THE ASSOCIATION
Under the provision of this constitution, there shall be constituted committees of the Association which
shall work effectively and efficiently with the offices assigned and arms of the association.
The committees shall be of two categories, which are:
1. Standing Committees
2. Adhoc Committees

SECTION 12.1: STANDING COMMITTEES

The shall be constituted the following standing committees of the Association, which shall be broken
according to the arms of the Association, which are:
1. Executive Standing Committee
2. ESRC Standing Committee
3. Presidential Committee

SUB SECTION 12.1.1: EXECUTIVE STANDING COMMITTEE

The Executive Standing Committee shall be a committee, solely under the Executive arm of the
Association, and it shall consist of the following:
1. Inter Zonal Dispute and Relations Committee.
2. Finance and Budget Committee.
3. Editorial Board and Media Committee.
4. Mobilization and Contact Committee.

1. Inter Zonal Dispute and Relations Committee.

Shall:
 Be chaired by the Vice President (Inter Zonal Affairs).
 Consists of; (for National Level) all Zonal Vice Presidents (Inter State Affairs), (for Zonal Level)
all State Deputy Coordinators (Inter School Affairs), (for State Level) all School Vice Presidents
and any other five (5) members who shall be included in all level of authority, assigned by the
Chairperson on approval of the ESRC.
 These other five (5) members shall be assigned offices under the Vice President, and they shall be
known as:
 Adviser on Domestic Affairs
 Adviser on Dispute Affairs

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  Adviser on Relations Affairs
 Adviser on Petitions
 Secretary of the Committee
 Be responsible for the smooth relationship and communication between higher levels of authority
with lower levels of authority, or levels of authority on same ground.
 Be responsible for executing all projects and works of the Association.
 Be responsible for discovering, nurturing and developing technological skills among NAPESites.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

2. Finance and Budget Committee.

Shall:
 Be chaired by the Director of Finance, Account and Budget.
 Consists of seven (7) members; Director of Finance, Account and Budget, Treasurer and any other
five (5) members who shall be included in all level of authority, assigned by the Chairperson on
approval of the ESRC.
 Be responsible for all financial activities of the Association.
 Be responsible for bringing up the idea of generating finances and funds for the Association.
 Have a record of every financial transaction done by the Association.
 Prepare the annual/supplementary budget of the Association and submit to the President for consent
and approval.
 Meet regularly in order to monitor the operation of the budget and recommend necessary
adjustment to the ESRC.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

3. Editorial Board and Media Committee.

Shall:
 Be chaired by the Director of Media and Publicity.
 Consists of; (for National Level) all Zonal Director of Media and Publicity, (for Zonal Level) all
State Director of Media and Publicity, (for State Level) all School Director of Media and Publicity

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 and any other five (5) members who shall be included in all level of authority, assigned by the
Chairperson on approval of the ESRC.
 These other five (5) members shall be assigned offices under the Director of Media and Publicity,
and they shall be known as:
 Adviser on News Matters
 Adviser on Logistics
 Adviser on Documentation and Advert
 Adviser on Photography
 Secretary to the Committee
 Be responsible for the production, publication and management of the all Association publications.
 Be responsible for rebrand of the Association and publicizing its activities.
 Regulate other independent student publications and press releases within the Association’s
jurisdiction.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

4. Mobilization and Contact Committee.

Shall:
 Be chaired by the Director of Special Duties.
 Consists of; (for National Level) all Zonal Director of Special Duties, (for Zonal Level) all State
Director of Special Duties, (for State Level) all School Social, Sport and Welfare Directors and any
other five (5) members who shall be included in all level of authority, assigned by the Chairperson
on approval of the ESRC.
 These other five (5) members shall be assigned offices under the Director of Special Duties, and
they shall be known as:
 Adviser on Empowerment and Development
 Adviser on Students Affairs
 Adviser on Welfare Matters
 Adviser on Sport Matters
 Adviser on Social Matters
 Be responsible for the planning of all social and sporting activities of the Association.
 Be responsible for the welfare of activities of the Association.

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 Be responsible for the planning of the Association’s annual gala night.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

SUB SECTION 12.1.2: ESRC STANDING COMMITTEE

The ESRC Standing Committee shall be a committee, solely under the Legislative arm of the
Association, and it shall consist of the following:
1. Budget Appropriation and Implementation Committee.
2. ESRC Committee on Information and Communication.
3. ESRC Disciplinary Committee.
4. ESRC Committee on Ethics, Privileges and Petitions.
5. ESRC Committee on Standing Orders and Bills.
6. Independent Audit Committee.
7. The Task Force Committee.
8. The Parliamentary Summit Committee.

1. Budget Appropriation and Implementation Committee

Shall:
 Consists of nine (9) senators
 Be chaired by HND bonafide ESRC member.
 Have the following; a committee chairperson, committee vice chairperson, committee secretary and
committee assistant secretary; all appointment made by the ESRC.
 Be responsible for the appropriation of the Association budget.
 Inspect the implementation of all approved budget of the Association.
 Monitor the implementation of the budget as approved by the ESRC.
 Have the power to give guidelines as well as deadline for the budget implementation to all
Association officers.
 Have the power of inspection of all physical and material procurement of the Union as approved by
the Senate; note that inspection of this procured items must be done before usage.
 Ensure that all unspent funds be returned back to the Association Treasury and Records.
 Have the power to verify prices of goods and/or services rendered to the Association or from the
Association to others.

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 Have the power to demand for evidences of transactions as contained in the approved budget;
evidence means receipts, agreements, vouchers and so on.
 Have the power to stop any member of the Association from further execution of project when
he/she fails to abide by the guidelines given by this committee.
 Report any Association officer to the ESRC who fails to abide by the provisions of the constitution
or any other act of the ESRC.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

2. ESRC Committee on Information and Communication

Shall:
 Consists of nine (9) senators
 Be chaired by the ESRC Senate Clerk and deputized by the ESRC Deputy Senate Clerk.
 Have the following; a committee chairperson (ESRC Senate Clerk) and committee vice chairperson
(ESRC Deputy Senate Clerk) as standing appointments while the committee secretary and
committee assistant secretary as appointment made by the ESRC.
 Be responsible for all ESRC information, communications and related matters.
 Be responsible to the ESRC.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.

3. ESRC Disciplinary Committee

Shall:
 Consists of nine (9) senators
 Be chaired by ESRC Senate Whip.
 Have the following; a committee chairperson (ESRC Senate Whip) as standing appointment while
the committee vice chairperson, committee secretary and committee assistant secretary as
appointment made by the ESRC.
 Solely be responsible for disciplinary actions against members and any erring officers of the
Association.
 Have power to discipline members of the Association who:

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  Behave in a manner that is likely to bring the name of the Association to ridicule, disrepute and
contempt.
 Engage in the publication of libelous and subversive articles.
 Give out official information on the Association without the authority of the Association.
 Cause any erring member of the Association to appear before it. Where and when an erring member
fails to appear before the committee without justifiable reasons, he/she shall be suspended from the
Association until he/she appears.
 The decision of the committee shall be final and binding on any erring member except reviewed by
the ESRC or taken to the Alternate Dispute Resolution (ADR) Committee.
 Transfer difficult cases to the Alternate Dispute Resolution (ADR) Committee.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.
 Be impartial in the conduct of its duties and objectives under the provision of this constitution.

4. ESRC Committee on Ethics, Privileges and Petitions

Shall:
 Consists of nine (9) senators
 Be chaired by HND bonafide ESRC member.
 Have the following; a committee chairperson, committee vice chairperson, committee secretary and
committee assistant secretary; all appointment made by the ESRC.
 Determine privileges of the ESRC.
 Draft and recommend codes of conduct, rules of procedure or Ethics to the ESRC.
 Investigate public/private petitions sent to the ESRC and recommend action to the ESRC.
 Have powers to send for petitions, papers and records.
 Investigate reported cases of misconduct and report its findings, recommendations to the ESRC for
review, approval or rejection and hereafter when adopted shall be forwarded to the ESRC
Disciplinary Committee for necessary and appropriate disciplinary actions.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.
 Be impartial in the conduct of its duties and objectives under the provision of this constitution.

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5. ESRC Committee on Standing Orders and Bills
Shall:
 Consists of nine (9) senators
 Be chaired by HND bonafide ESRC member.
 Have the following; a committee chairperson, committee vice chairperson, committee secretary and
committee assistant secretary; all appointment made by the ESRC.
 Work on Bills for a period not exceeding ten (10) working days.
 Work on all bills and submit recommendation of the bill to the ESRC on or before the next sitting
of the ESRC.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.
 Be impartial in the conduct of its duties and objectives under the provision of this constitution.

6. Independent Audit Committee

Shall:
 Consists of nine (9) Board Forum members
 Be chaired by a School President.
 Have the following; a committee chairperson, committee vice chairperson, committee secretary and
committee assistant secretary; all appointment made by the ESRC and approved by the Engineering
Board Forum.
 Have members who shall not be a member of Executive, Legislative or any previous committee of
the present administration and must not have been convicted of any crime and be persons of
impeccable character and high moral standard.
 Be the first constituted committee of the Administration.
 Be responsible for auditing all Association accounts bi-monthly.
 Examine all accounts sent in by any officer, person, and club or student organization aided by the
Association and report its finding to the ESRC.
 Also serve as a ESRC Audit Committee.
 Reserves the right to request for all the financial records of the Association from the Director of
Finance, Account and Budget and Treasury and Records.
 Forward the report of all auditing or indictment to the President and Senate President.

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7. The Task Force Committee
Shall:
 Be chaired by HND bonafide ESRC member.
 Consists of; (for National Level) three (3) Zonal Senators each, (for Zonal Level) two (2) State
Senators each and (for State Level) four (4) School Legislative members each.
 Have the following; a committee chairperson, committee vice chairperson, committee secretary and
committee assistant secretary; all appointment made by the ESRC.
 The chairman reserves the right to recommend more members to be added to the committee.
 Saddled with the responsibility of maintaining peace and order among the students.
 Be responsible for enforcing the decision of the Executive, ESRC that are not challenged by the
Alternate Dispute Resolution (ADR) Committee, and equally enforce decision of the Alternate
Dispute Resolution (ADR) Committee.
 Ensure proper sanitation by all vendors during any Association’s event.
 Assist any organ or committee of the Association for mobilization to any Association activity.
 If any of its members has an alleged case being handled by the ESRC Disciplinary Committee or
ESRC Committee on Ethics, Privileges and Petitions, such person ceases to be a member of the
committee pending the final report of the committee on the case.
 Be impartial in the conduct of its duties and objectives under the provision of this constitution.

8. The Parliamentary Summit Committee

Shall:
 Consists of five (5) senators, two (2) Executive members and three (3) Engineering Board Forum
members
 Be chaired by an experienced senator of the ESRC.
 The chairman reserves the right to recommend more members to be added to the committee.
 Be responsible for the organization, coordination and implementation of the summit.
 Source and generate funds for the summit.
 Responsible to the ESRC.

SUB SECTION 12.1.3: PRESIDENTIAL COMMITTEE

The Presidential Committee shall be a committee, solely under the office of the President of the
Association for the smooth running of the day to day activities of the office of the President, and it shall
consist of the following offices:

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 Senior Special Adviser
 Special Adviser on Security Matters
 Special Adviser on General Matters
 Special Adviser on Domestic Affairs
 Special Adviser on Student Matters (Academic Affairs)
 Special Adviser on Student Matters (Welfare Affairs)
 Special Adviser on Student Matters (Sport and Social Affairs)
 Special Adviser on Protocol and Service
 Special Adviser on Gender Equality and Mobilization
 Special Adviser on Transportation and Exchange
 Special Adviser on Education and Advocacy
 Special Adviser on Planning and Strategy
 Special Adviser on Dispute and Relations Affairs
 Special Adviser on Empowerment and Development
 Special Adviser on Petitions and Documentations
 Personal Director of Photography

SECTION 12.2: ADHOC COMMITTEES

The shall be constituted the adhoc committee of the Association, which shall be based on:
1. The ESRC shall appoint as many Adhoc committees as in its judgment, may be necessary.
2. The ESRC shall also constitute as many Adhoc committees as possible on the recommendation of
the Association President.
3. May delegate any of its functions, but no decision of such committee(s) shall have binding effects
unless confirmed by the ESRC or the Executive arm as the case may be.
4. The committee shall also be give a term of reference.
5. The membership of Adhoc committees shall consist of five (5) Senator of the ESRC else stated
otherwise by the provision of this constitution.
6. The Adhoc committee stand dissolved upon the completion of its task or at the instance of the
Senate.

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 ARTICLE 13: THE CONVENTIONS AND ELECTIONS
OF THE ASSOCIATION
Under the provision of this constitution, there shall be an annual general election of the Association, and
voting during such election shall strictly be by “SECRET BALLOT” by means of the non-single
transferable vote, with the exception of Legislature elections which shall be operated on the floor of the
ESRC as stipulated in this constitution.

SECTION 13.1: CONVENTION AND ELECTORAL COMMISSION

SUB SECTION 13.1.1: FORMING THE CONVENTION AND ELECTORAL COMMISSION
1. There shall be established “THE NAPES CONVENTION PLANNING COMMITTEE”,
hereafter abbreviated as “NAPES-CPC” which shall be responsible for the conducting of the
Association’s election.
2. The Convention Planning Committee shall be an independent committee under the umbrella of
NAPES.
3. The Convention Planning Committee shall be formed three months to the end of the administration.
4. The Convention Planning Committee shall solely be created for the organizing the annual
Association convention and election.
5. The Convention Planning Committee shall consists of fifteen (15) members.
6. The Convention Planning Committee shall be formed by members of the Association who holds no
office in the Association.
7. The Convention Planning Committee shall have a chairperson recommended solely by the Director
of Special Duties through the President to the Senate President.
8. The Convention Planning Committee shall have the following positions:
a) Convention Planning Committee Chairperson
b) Convention Planning Committee Vice Chairperson
c) Convention Planning Committee General Secretary
d) Convention Planning Committee Assistant General Secretary
e) Convention Planning Committee Director of Finance
f) Convention Planning Committee Director of Security & Logistics
g) Convention Planning Committee Director of Media & Publicity
h) Convention Planning Committee Director of Monitoring & Investigatory
i) Nine other Convention Planning Committee Members

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9. The Convention Planning Committee shall solely select recognized institution to hold its convention.
10. The Convention Planning Committee shall immediately be dissolved after the swear-in of the ESRC
principal officers.

SUB SECTION 13.1.2: OPERATION MODE OF THE CONVENTION

1. The Convention Planing Committee after its inauguration shall release it first official memo as
regards its introduction.
2. The convention shall be held for three days at a stretch, starting from a Wednesday running through
till a Friday of which it shall officially be closed on a Saturday.
3. The convention shall have the following core programs for the three days;
a) Annual lecture
b) Report giving for outgoing office holders (both Executive Council and ESRC)
c) Annual general election.
d) Handing over and Swear in ceremony
e) And any other program the NAPES-CPC deem fit to be added

SUB SECTION 13.1.3: OPERATION MODE FOR THE ELECTION

1. The Convention Planing Committee shall declare the sales of form open after its introduction.
2. Exactly a month or five (5) weeks to the convention date, the Convention Planing Committee shall
release its list of qualified candidates for both Executive Council.
3. Through an official documented result, the Convention Planing Committee shall release the list of
Senators exactly a month or five (5) weeks to the convention date.
4. The Convention Planing Committee through the Director of Monitoring and Investigatory shall take
disciplinary actions on all candidates who officially campaign before the list of qualified candidates
is released.
5. The Convention Planing Committee shall officially declare the close of campaign exactly forty-
eight (48) hours to the election or on the day the convention commence.
6. Only registered school Presidents, ESRC Speakers and Senators Elect present at the Convention,
have the rights to vote for the Executive Council.
7. Only Senators Elect whose names have been released have the rights to vote for the ESRC Principal
Officers.
8. The Convention Planing Committee shall also release a list of registered schools present at the
convention.

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9. The Convention Planning Committee shall conduct the Association’s election on the second day of
the convention.
10. The Convention Planing Committee shall fully conduct the election of the Executive council and
ESRC Principal Officers.
11. The Convention Planing Committee through its Chairperson shall only be the one eligible to declare
the result for the Executive Council and ESRC Principal Officers.
12. The Convention Planing Committee shall only conduct a bye-election in case of a tie between two
candidates.
13. The Convention Planing Committee through its Chairperson shall fully takeover the swear-in
ceremony of both the Executive Council and ESRC Principal Officers.
14. The Convention Planing Committee shall also issue a “CERTIFICATE OF RETURN” to the
newly elected officer holders.

SUB SECTION 13.1.4: DUTIES OF EACH OFFICES OF THE ELECTORAL COMMISSION

1. The Convention Planing Committee Chairperson shall:

 Fully be in-charge of the Convention Planing Committee.
 Sign memos, documents and necessity of funds for the committee.
 Be the chief returning officer for the Association’s election.
 Only be the eligible person to announce the result of the Association’s election.
 Fully take control of the swear-in ceremony of newly elected officers.
 Have the rights to invite guest speakers and observers during the convention period.

2. The Convention Planing Committee Vice Chairperson shall:

 Be next in-charge of the committee in the absence of the chairperson.
 Always communicate with the chairperson when in-charge.
 Be in-charge of drafting out activities for the convention.
 Be in-charge of registration process during the convention.
 Perform every other duties assigned by the chairperson.

3. The Convention Planing Committee General Secretary shall:

 Be in-charge of documenting happenings in the committee.
 Along with the chairperson, sign memos and documents.

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  Take charge of the committee in absence of both the chairperson and the vice chairperson.
 Perform every other duties assigned by the chairperson.

4. The Convention Planing Committee Assistant General Secretary shall:

 Be an assistant to the general secretary.
 Along with the vice chairperson, draft out activities for the convention.
 Along with the vice chairperson, be in-charge of the registration process during the convention.
 Perform every other duties assigned by the chairperson.

5. The Convention Planing Committee Director of Finance shall:

 Be responsible for all financial activities of The Convention Planning Committee.
 Be responsible for bringing up the idea of generating finances and funds for the convention.
 Have a record of every financial transaction done by The Convention Planning Committee.

6. The Convention Planing Committee Director of Security & Logistics shall:

 Be responsible for providing security during the convention.
 Be responsible for checking criminal record of any aspirant, both Executive ad ESRC.
 Be responsible for procurement of materials used during the convention.

7. The Convention Planing Committee Director of Media & Publicity shall:

 Be responsible for the production, publication and management of the all The Convention
Planning Committee publications.
 Be responsible for rebrand of The Convention Planning Committee and publicizing its activities.
 Be responsible for releasing memos and documents signed by the chairperson and general
secretary.

8. The Convention Planing Committee Director of Monitoring & Investigatory shall:

 Solely be responsible for disciplinary actions against candidates and any member of the
Convention Planning Committee.
 Have power to discipline candidates who:
 Goes against the rules of the committee.
 Provides false information for screening during convention periods.
 Draft and recommend codes of conduct, rules of procedure or Ethics to the ESRC.

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  Investigate public/private petitions sent to The Convention Planning Committee and recommend
action to The Convention Planning Committee.
 Have powers to send for petitions, papers and records.
 Investigate reported cases of misconduct of candidates and report its findings, recommendations
to The Convention Planning Committee for review, approval or rejection and hereafter take
necessary and appropriate disciplinary actions.
 Have the power to “DISQUALIFY” any candidates if any investigation is proved against the
rules of The Convention Planning Committee.

SECTION 13.2: CANDIDATE CAMPAIGNS

1. All forms of campaign by candidates shall be in a well-mannered and cultured way, devoid of any
harassment, intimidation and contradiction to any provisions of this Constitution.
2. Campaigns shall not in any way constitute nuisance or defamation of character of any member of
the Association.
3. All campaigns must not commence until the ban has been lifted on all offices by the NAPES-CPC.
4. All forms of campaign by aspirants shall end exactly forty-eight (48) hours to the election or on the
day the convention commence.

SECTION 13.3: CANDIDATURE AND APPOINTMENT FOR VACANT

EXECUTIVE OFFICES
1. The newly elected President shall have the right to recommend candidate(s) for any post not
contested for in the executive arm.
2. Such candidate(s) is/are subjected to the approval of the ESRC.
3. The ESRC shall screen and confirm appointments of such candidates.
4. Candidates who passes screening by the ESRC shall receive appointment letter prepared by the
Director of Special Duties.

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 ARTICLE 14: HANDING OVER, SWEAR-IN,
SUSPENSION, RESIGNATION AND IMPEACHMENT
FROM OFFICE
SECTION 14.1: HANDING OVER AND SWEAR-IN
1. Any officer rounding up their tenure shall compile a comprehensive report which shall also include
all association properties in their confines.
2. Outgoing office holder shall meet with the incoming office holder for proper briefing, vetting and
confirmation of the particular office report; this should be done before the swear-in day.
3. Such report after being vetted and confirmed shall be made into three copies; a copy shall be kept
by the outgoing office holder, another copy shall be submitted to the ESRC and the remaining copy
shall be handed over to the incoming office holder at the handing over ceremony.
4. A successor to an office shall immediately report to the Convention Planning Committee through
the Chairman (in case of the Convention Planning Committee already been dissolved, the the report
shall be to the ESRC through the Senate President) for any Association’s property unaccounted for;
The Convention Planning Committee (or ESRC) after deliberation on the issue shall take a decisive
action against the concerned outgoing officer.
5. Any outgoing officer who fail to hand over and submit report of his/her office shall not be eligible
for both certificate of service and allowance and may be sued for office misuse.
6. The swear-in and handing over ceremony shall take place on the last day of the convention.
7. The current administration (both Executive Council and all members of the ESRC) shall be
dissolved before commencement of swear-in of the incoming officers.
8. Every incoming office holder shall before assuming the duties of their office take and subscribe to
the oath of allegiance and oath of office specified in this Constitution.
9. The Convention Planing Committee through its Chairperson shall fully takeover the swear-in
ceremony of both the Executive Council and ESRC Principal Officers.

SECTION 14.2: SUSPENISION

1. All Association officers may be suspended in line with the provision of this constitution.
2. Suspensions can be definite or indefinite.
3. In case of indefinite suspension, such can only be recommended by the ESRC Disciplinary
Committee pending when investigations of such offender is over.

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4. A suspended Association officer shall not be entitled to salaries/allowances during his/her period of
suspension.
5. Any suspended Association officer shall not parade him/herself as an officer of the Union during
his/her period of suspension, but as an ordinary member of the Association.
6. Where an officer is suspended, he/she on receiving such notification shall immediately vacate
his/her office and handover the affairs of such office to the next ranked person under his/her office
committee or the President where no next ranked person under his/her office committee is stipulated.
7. The President may recommend suspension of a member of the Executive Council for unbecoming
conduct incompatible with the union constitution by writing the ESRC.
8. Such Executive must have been issued an official warning at least twice copying the ESRC on the
second occurrence.
9. Such letter of recommendation shall be sent to the ESRC through the Senate President.
10. The ESRC after deliberation on the issue shall recommend the such case to the ESRC Disciplinary
Committee to take necessary action.
11. Any member of the senate who must have been involved in any misconduct shall be recommended
for suspension.
12. Any Association office holder currently been recommended for suspension ceases to be a member
of any committee pending the final resolution on such matter.
13. All suspensions shall be supported by a simple majority of the ESRC.
14. Suspended officers shall receive a formal notification from the ESRC Disciplinary Committee
copying the President and Senate President.

SUB SECTION 14.2.1: PROCEDUES FOR SUSPENSION

1. For a member of the Executive Council;
a) On a second warning been issued by the President, such warning letter shall be sent to the
ESRC through the Senate President.
b) Such Executive Council member shall immediately be issued a letter of indefinite suspension
from the ESRC Disciplinary Committee.
c) The ESRC Disciplinary Committee through the ESRC Committee on Ethics, Privileges and
Petitions shall investigate reports of such warning letters sent o the ESRC.
d) After such investigation is over, the ESRC Disciplinary Committee shall recommend to the
President and Senate President for a duration the length of suspension issued to offender.

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 e) After such recommendation has been made and agreed upon, the recommendation shall also be
brought to the ESRC where the final decision shall be made by a two-third majority of Senators
present at such occasion.
f) A letter of such suspension shall be sent to the offender from the ESRC Disciplinary Committee
copying the President, Senate President and Engineering Board Forum.

2. For a member of the ESRC;

a) When such report are member to the ESRC, such member would be given an indefinite
suspension.
b) When a member is been under in
c) A letter of such suspension shall be sent to the offender from the ESRC Disciplinary Committee
copying the President, Senate President and Engineering Board Forum.

SECTION 14.3: RESIGNATION AND IMPEACHMENT FROM OFFICE

1. In the case of the President or any elected officer of the Association Executive Council wishes to
resign, his/her notice of resignation in writing, shall be addressed to the Engineering Board Forum
and Senate President through the ESRC Senate Clerk.
2. The Senate President shall summon a sitting of the ESRC for that purpose.
3. The President or any elected officer of the Association Executive Council shall cease to hold his/her
office if the notice of resignation is accepted by a two-third majority of members of the ESRC and
approved by the Engineering Board Forum.
4. In the case of the Principal Officers his/her notice in writing of resignation shall be addressed to the
Engineering Board Forum and ESRC through the ESRC Committee on Ethics, Privileges and
Petitions.
5. A sitting of the ESRC shall be summoned by the officer who will preside at the sitting.
6. The officer shall cease to hold his/her office if the notice of resignation is accepted by a two-third
majority of members of the ESRC.
7. In the case of member of the ESRC his/her notice of resignation in writing shall be addressed to the
Senate President.
8. In the case of an ESRC Chairman or other members of a committee of any arm of the Association,
the notice of resignation shall be addressed to the authority or person by whom he/she is responsible
or reports to.

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9. An office holder can only tender for resignation if he/she has reasonable grounds for doing so.Any
member resigning shall give one month notice to the President, Senate President and Engineering
Board Forum.
10. The Association General Secretary shall notify the ESRC in writing about resignation of an
Executive Council member and also shall the ESRC Senate Clerk notify the Executive Council in
writing about the resignation of any ESRC Principal Officer.
11. Any resigning office holder shall appear before the ESRC Committee on Ethics, Privileges and
Petitions stating reasonable grounds for the resignation.
12. On the resignation of any member of the ESRC, the Senate President shall forthwith give notice of
the resignation to the members of the ESRC.
13. Any officer who resigns his/her office shall hand over all property of the Association in his/her
possession within one week to the appropriate officer who shall hand over same to the President or
Senate President as the case may be.
14. A VOTE OF NO CONFIDENCE shall be carried out on any Executive member and Principal
Officer.
15. In a vote of no confidence, any member of the ESRC shall move a MOTION FOR VOTE OF NO
CONFIDENCE on any Executive member or Principal Officer.
16. The vote of no confidence on the Executive member or Principal Officer shall require a petition
signed by more than half of the ESRC members to the Senate President.
17. The vote of no confidence shall be carried out if at least two-third majority of the members of the
ESRC present votes for it in secret ballot.
18. In the event of a vote of no confidence being carried out, the concerned Executive member or
Principal Officer shall immediately vacate his/her office and bye-elections or new elections
respectively will be carried out on or before one month.
19. An officer of the Association may be removed from office in accordance with the provision of this
constitution.
20. Whenever a notice of any allegation against such an officer in writing signed by not least than two-
third of the members of the senate, is presented to the Senate president, Stating that the holder of
such office is guilty of gross misconduct in the performance of the functions of his/her office,
detailed particulars of which shall be specified.
21. A motion of the ESRC that the allegation be investigated shall not be declared as having been
passed unless it is supported by the votes of not less than two-thirds majority of all members of the
ESRC present and voting.

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22. Within one week of the passing of a motion under the foregoing provisions, the ESRC Committee
on Ethics, Privileges and Petitions shall at the request of the Senate President investigate the
allegation as provided in this section.
23. The holder of an office whose conduct is being investigated under this section shall be indefinitely
suspended from office and shall have the right to defend himself in person or bring forth the case to
the Alternate Dispute Resolution (ADR) Committee.
24. ESRC Members shall be deemed to have forfeited his/her seat in the house if he/she absents
himself/herself for three (3) consecutive sittings of the ESRC, without a GENUINE WRITTEN
ABSENT NOTIFICATION to the Senate President.
25. A member may be removed or suspended from the ESRC for misconduct by the vote of not less
than two-third majority of the members of the ESRC present.
26. Where a vote of no confidence has been on a member of the ESRC by his/her constituency, the
Senate President shall call for at least five (5) members of the constituency to present their
allegation before the house, hereafter the house shall take a necessary action.
27. If impeached from the house the constituency shall be required to forward a replacement.

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 ARTICLE 15: MEETINGS AND SITTINGS OF THE
ASSOCIATION
SECTION 15.1: EXECUTIVE MEETINGS
1. The Executive arm of the Association shall meet as often as necessary for the effective running of
the Association and it shall hold meetings at least once a month.
2. All Executive Council meetings or emergency meetings shall be chaired by the President in
accordance with the provisions of this constitution.
3. Executive Council meetings shall only constitute a quorum if half of the executive members are
present.
4. It shall be the duty of the President acting through the Association General Secretary to convey the
meetings (including emergency meetings) of the Executive Council as the occasion arises.
5. The President shall have a casting vote in the event of a tie during Executive Council meetings.
6. The Association General Secretary shall take the minutes of every Executive Council meeting.
7. Notice of an Executive Council meeting must be sent at least five (5) days or one hundred and
twenty (120) hours in advance.
8. An emergency meeting may be called by any member of the Executive Council with the signature
assent of at least half of the total membership of the Executive Council, provided that all members
are invited to attend the meeting.
9. Notice for emergency meeting of the Executive Council shall be given not later than forty-eight (48)
hours in advance.
10. In order for an Executive decision to stand as valid, it shall be assented to buy two-third of the
Executive members present.

SECTION 15.2: LEGISLATIVE MEETINGS AND SITTINGS

1. There shall be a maximum of eleven (11) sittings in an administrative calender, although there is
provision for emergency sittings which does not add up to the aforementioned.
2. Legislative sittings shall only constitute a quorum if half of the ESRC members are present.
3. Notice of the ESRC sitting shall be sent at least ten (10) days in advance.
4. Special or emergency sittings may be summoned by:
a) A written call for sitting signed by one-third members of the ESRC provided notice of such
sittings has been given in advance of at least five (5) days prior to the said sitting to Senate
President.

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 b) At the instance of the Senate President and/or the President provided notice of such sittings has
been given in advance of at least five (5) days prior to the said sitting to the Senate President.
5. All Legislative arm sittings and emergency sittings shall be chaired by the Senate President in
accordance with the provisions of this constitution.
6. Venues for the ESRC sittings shall be based on rotational grounds among various schools, states
and zones.
7. In order for an ESRC decision to stand as valid it shall be accented to by a simple majority of the
Senators present.
8. The ESRC shall constitute proper quorum to decide on matter of urgency or emergency.
9. The number of Senators necessary to constitute a valid meeting of the ESRC shall be determined by
the standing order of the ESRC.
10. Subject to the provisions of this constitution, the procedure or conduct of Legislative sittings shall
be as provided for in the Standing Orders.
11. Senators are to vote on a matter which is not unanimously or not expressly agreed upon.
12. A decision voted and passed by simple majority of the house shall be binding.
13. The voting in the Legislative arm shall be by show of hands and conducted by the Senate President,
otherwise stated by provisions of this constitution.
14. In case of tie and the votes are divided, the proposition shall be dropped for consultation or
deliberation among members hereafter be taken immediately and in case of repetition in such a
manner the Senate President shall veto it.
15. The Legislative arm of the association shall be paid allowance on sitting basis.
16. Members who absent themselves from three consecutive sittings shall automatically be impeached
from the ESRC and be replaced by their constituency.
17. In case of meetings all protocols of the ESRC may not be observed.
18. When coming for sitting Senators and invited/summoned Executive Council members are to dress
smartly as stated by the code of conduct.
19. In case of meeting dress code may not be observed.

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 ARTICLE 16: FINANCES AND BUDGET OF THE
ASSOCIATION
SECTION 16.1: SOURCES OF FINANCE
The Association`s source of finance and fund shall include:
1. Membership dues from lower level of authority
2. Gifts, Grants and Donations
3. Fund Raising and Sponsors
4. Candidates` application fees
5. Projects and any other lawful sources

SECTION 16.2: FINANCE OF THE ASSOCIATION

1. The Association dues shall be determined by the Executive Council for lower level of authority,
payable during the commencement of a new administrative calender.
2. All deposits shall be made to a reputable financial institution with the interest of the Association at
heart.
3. Signatories to the association account shall be “the PRESIDENT, the DIRECTOR OF FINANCE,
ACCOUNT AND BUDGET and the SENATE PRESIDENT”.
4. The Director of Finance, Account and Budget shall be the “A signatory” while both the President
and Senate President shall be the “B signatories”.
5. The Director of Finance, Account and Budget shall ONLY be activated to sign any cheque by the
ESRC with a written approval of such cheque from the ESRC.
6. There shall be genuine receipts/documents of any evidence of all funds executed on behalf of the
Association.
7. The accounts of the Association shall be audited quarterly, starting from the second month of the
administrative calender.

SECTION 16.3: BUDGET OF THE ASSOCIATION

1. There shall be a budget for the association prepared and submitted by the Executive Council to the
ESRC for approval, it shall in all ramifications be a No Deficit Budget.
2. The budget submitted shall include:
a) Income from all sources.
b) Secretarial/Administrative and Committee expenses of the Executive arm.

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 c) Maintenance of NAPES properties.
d) Budget of the ESRC (Secretarial/Administrative and Committee expenses inclusive).
e) Provision for other necessities as the executive arm may deem fit.Provision for salaries and
allowances.
3. A minimum of 25% shall be left in the Association Account from the total money generated at the
end of the administration.

SECTION 16.4: DISBURSEMENT OF FUNDS

Any funds to be withdrawn from the association account and disbursed must have been granted
approval by the ESRC.

SUB SECTION 16.4.1: PROCEDURE FOR DISBURSEMENT OF FUNDS

1. The Director of Finance, Account and Budget shall be responsible for the withdrawal of all funds of
approved budgets from the NAPES bank account.
2. He/She shall handover the withdrawn funds to the Treasurer for disbursement to the necessary
office holder or committee.
3. The receiver of the fund(s) shall sign an acknowledgement of receiving such funds and also keep a
copy of such acknowledgement.

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 ARTICLE 17: CODE OF CONDUCT
1. Without forming the necessary required Quorum a meeting and/or sitting shall not hold and all
gathering of such intent shall be referred to as null and void.
2. The MACE shall be the ESRC symbol of Authority, without the MACE a sitting shall not hold and
all gathering of such intent shall be referred to as a meeting.
3. All officers (Executives Council, ESRC and Engineering Board Forum) shall uphold the provisions
of this constitution and actively participate in the general effective running of the Association.
4. All officers (Executives Council, ESRC and Engineering Board Forum) shall be devoted, honest
and serviceable to NAPES.
5. All officers (Executives Council, ESRC and Engineering Board Forum) shall enjoy equal rights.
6. Any officer (Executives Council, ESRC and Engineering Board Forum) attending any ESRC sitting
must be well dressed in either corporate or Native, which in these cases are;
a) Males are to be dressed in a decent manner with;
i. Shirt Tucked Into A Trousers With Tie on shoe
ii. Native With Cap on shoe or sandal
b) Females are to be dressed in a decent manner with;
i. Shirt Tucked Into A Trousers or skirt on shoe
ii. Native With head gear on shoe or sandal
7. No officer (Executives Council, ESRC and Engineering Board Forum) shall be allowed at the floor
of the ESRC if number “SIX (6)” is not adhered to.
8. The MACE shall have two sides, “BEHIND” and “FACE”.
9. When the MACE is seated, no one shall stand behind the MACE except the ESRC Senate Whip or
Mace Bearer.
10. The Presiding Senate President and the ESRC Senate Clerk shall always be behind the MACE all
through the active session of a sitting.
11. Other the principal officers are allowed to sit Behind the MACE, except a motion is moved to allow
someone else; which in this case shall be either the NAPES President, NAPES Patrons or the
NAPES Grand Patron.
12. The Presiding Senate President shall call on a Senator before that Senator can stand to address the
ESRC.
13. Facing the MACE are Senators of the ESRC, seated together without allowing observers in their
midst.
14. Everyone on the floor of the ESRC must stand when the MACE is still standing.

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15. Only one Senator shall stand at a time at the floor of the ESRC to address the ESRC.
16. All past Senators are allowed to sit with the observers, and shall attend close sessions of the ESRC
if they intend to.
17. Malpractices by Officers (Executives Council, ESRC and Engineering Board Forum) of the
Association, especially as regards to “the misappropriation of fund, abuse of office,
ineffectiveness of orders, and in-activeness of members in carrying out Association duties and
sectional interest which may be detrimental to the Association will be understood as an act of
corruption, laxity and complacent respectively”, and all these are termed as GROSS
MISCONDUCT and punishable under the laws of NAPES.
18. Any officer shall not put himself/herself in a position where his/her personal interest conflicts with
his/her duties and responsibilities.
19. Any officer shall not ask for or accept benefits of any kind for himself, on account of anything done
or omitted to be done by him/her in the discharge of his/her duties.
20. No officer shall receive any property, gift of any kind as an inducement for the discharge of his/her
duties.
21. Any officer shall not do or direct to be done, in abuse of his/her office, any unlawful act prejudicial
to the rights of any other person.
22. Any allegation that any officer has committed a breach of this code shall be made to the ESRC.
23. Any officer (Executives Council, ESRC and Engineering Board Forum) including members of
NAPES Committees shall cease to be in office to perform his/her duties if there is an ongoing
investigation against him/her pending the final decision on such case.
24. Any member(s) of the Executive Council and member(s) of the ESRC shall be given query by the
President and Senate President respectively if found to have been of any or all of the characters
stated above.
25. Damaging of Association’s property by any member shall be reported to the ESRC for necessary
action.
26. All Executive Council of the Union (including members of NAPES Committees) shall maintain and
be answerable for the property(ies) in his/her office.
27. Members of the ESRC who absent themselves from three (3) consecutive sittings without notifying
the ESRC shall automatically lose their seats.
28. Subject to the provision of this constitution, only Senators are allowed to debate and deliberate on
the floor of the ESRC at a sitting, except when a motion is moved to allow debate or deliberation

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 from anyone; else all debates and deliberations by any Non-Senator shall be aired at the AOB
section.
29. All Senators of the ESRC are to address the ESRC without being revile (speaking about someone or
someone else opinion in a very critical or insulting manner) or contradictory of other Senators’
opinion.
30. All address/statement on the floor of the ESRC shall be free of abusive words and threats either
directed to the ESRC or any officer (Executives Council, ESRC and Engineering Board Forum) of
the Association including observers.
31. All invited officers (Executives Council, ESRC and Engineering Board Forum) shall not leave
when a sitting is on session, except a motion or approval is moved or granted to that effect
respectively; siting tangible and understandable reasons.
32. All the following Acts shall be referred to as GROSS MISCONDUCT, they include:
“embezzlement of funds, fraud, forgery, domestic violence, cultism, all forms of human
violence, impersonation, election rigging, abuse of office and power, theft, stealing and any
other act determined by two-third majority of the ESRC”, all of these are punishable by outright
IMPEACHMENT after a fair trial.
33. In the case of any defaulting member(s) (Executives Council, ESRC and Engineering Board Forum)
to this CODE OF CONDUCT; the ESRC Disciplinary Committee along with the ESRC Committee
on Ethics, Privileges and Petitions shall without bias or favour recommend decisive disciplinary
action(s) as may be deemed necessary in accordance with the provision of this constitution.

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 ARTICLE 18: CERTIFICATION AND HONOURS
SECTION 18.1: AWARD AND HONOURARIUM COMMITTEE
Under the provision of this constitution, stated in “ARTICLE 12, Section 12.2; Adhoc Committee”
there shall be formed an Adhoc committee of which one of these Adhoc committee shall be with the
name “Award and Honorarium Committee”. This committee shall:
1. Consists of eleven (11) members, chaired by the Vice President (National Affairs) and deputized by
the Assistant General Secretary and any other nine (9) members who shall be included in all level of
authority, assigned by the Chairperson on approval of the ESRC.
2. Be setup halfway through the administrative calender.
3. Have the right to confer on various individuals meritorious awards, on approval of the ESRC.
4. Withdraw awards to be conferred on an individual due to
a) Going against the ethnics of the Association.
b) Been founding wanting for gross misconduct against the laws of the Association.

SECTION 18.2: CERTIFICATE OF SERVICE

1. All officers (Executives Council, ESRC and Engineering Board Forum) and committee members as
well as deserving honorary members shall be issued the certificate of service to be signed by the
President and Senate President.
2. Presentation of such certificate shall be at the handing over and swear-in ceremony.
3. To award and encourage excellence, there shall be a dinner and award night party for NAPESite
during which deserving members shall be honored.

SECTION 18.3: AWARD AND HONORARIUM CATEGORIES

1. Awards and Honorarium in NAPES shall be in three (3) spheres which include;
a) Honorary Awards
b) Merit Awards
c) People’s choice Awards
2. Honorary award shall be conferred on deserving honorary members of the association like the
Matron/Patron, Grand Matron/Grand Patron, the Association President, the ESRC Senate President,
Honorary members, Life members.

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3. The Merit awards shall reward leadership excellence, philanthropy, academic excellence etc, while
the people’s choice awards shall be based on popular choice for categories such as social and sports
etc.
4. Members of the Executives Council, ESRC and Engineering Board Forum shall have the power to
send recommendations and nominations of awards for a deserving financial member to the
committee for consideration.

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 ARTICLE 19: PARLIAMENTARY PROCEEDINGS
SECTION 19.1: PARLIAMENTARY PRAYER
1. Almighty God, who in your wisdom and goodness have appointed the offices of Leaders for the
welfare of the Association and the just governing of the students, we beseech you to behold with
your abundant favour on us your servants whom you have been pleased to call us to the effective
and efficient performance of important trusts in this Association. AMEN.
2. Let your blessings descend upon us here assembled, and grant that we treat and consider all matters
that shall come under our deliberation in so just and faithful manner as to promote your Honour and
Glory, and to advance the peace, prosperity and welfare of our Union and of those whose interests
you have committed to our charge. AMEN.

SECTION 19.2: PARLIAMENTARY ADDRESS

1. Every member of the ESRC shall be addressed as ‘SENATOR’.
2. Every member of this ESRC shall address the ESRC thus: “Senate President, Deputy Senate
President, ESRC Senate Clerk, all protocols duly observed”.
3. The addressee shall give his/her name and constituency.
4. Every member shall be permitted to ‘stand on the existing protocol’ after their first address.
5. If the President of the Association is around. He shall be addressed next to the Senate President thus:
“Senate President, NAPES President South-West Zone, Deputy Senate President, ESRC Senate
Clerk, all protocols duly observed”.
6. If the any member of a higher level of authority is around. Such office shall be addressed next to the
Senate President thus: “Senate President, level of authority and office, Deputy Senate President
all protocols duly observed”, for example, the National Vice President (Inter Zonal Affairs) is
present during a Zonal ESRC sitting, such address shall go thus: “Senate President, National Vice
President (Inter Zonal Affairs), Deputy Senate President all protocols duly observed”.
7. If the President of the Association and any member of a higher level of authority is around, every
member of the ESRC shall address the ESRC thus: “Senate President, NAPES President South-
West Zone, National Vice President (Inter Zonal Affairs), Deputy Senate President all protocols
duly observed”.

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 SECTION 19.3: THE ESRC MACE
1. The symbol of dignity and authority of the ESRC, entrusted to and in custody of the Senate
President shall be the MACE of the NATIONAL ASSOCIATION OF POLYTECHNIC
ENGINEERING STUDENTS (NAPES).
2. The MACE shall only be moved by the ESRC Senate Whip or any other Senator assigned by the
ESRC to become the MACE Bearer.
3. Any higher level of authority holding any sitting shall use the MACE of he host school for its sitting.

SECTION 19.4: PUNCTUALITY

1. Senators are obliged to be present at the sitting/meeting on or before the time.
2. Lateness to sitting/meeting without prior notice, i.e. 15 minutes after the allotted time, shall be
subjugated to a Penalty. The penalty shall be an order by the ESRC Senate Whip or an acting
Senate Whip, in the absence of the former.
3. If a Senator doesn’t come at all, he/she will forfeit sitting/meeting allowance for that day.
4. If a Senator is late for three consecutive sittings/meetings, he/she will forfeit his/her right to vote in
the next meeting he attends.
5. Such Senator shall also be disallowed to participate in the deliberation of that particular
sitting/meeting he/she attends next.

SECTION 19.5: ABSENTEESIM

1. The ESRC Senate Clerk should notify the ESRC, five (5) days prior to her absences from a
particular sitting/meeting which the Senate President must give his/her consent.
2. The Senate President has the privilege of selecting any person of his/her choice within the ESRC to
act in the absence of the ESRC Senate Clerk and ESRC Deputy Senate Clerk.
3. A Senator must give, at least five (5) days notice in writing to the ESRC Senate Clerk of the ESRC
for absence from a particular sitting/meeting which must be consent by the Senate President.
4. If a Senator is absent for two consecutive sittings/meetings without satisfying the provisions of
number “THREE (3)”, such Senator shall be suspended from the proceeding of the ESRC for a
period of two (2) months taking effect from the last day of absence and allowance won’t be paid to
such Senator.
5. If a Senator is absent for three consecutive sittings/meetings without satisfying the provisions of
number “THREE (3)”, such Senator shall be deemed to have vacated his/her seat in the ESRC and
a notice shall be forwarded to his/her constituency for replacement.

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 SECTION 19.6: PARLIAMENTARY SITTING PROCEEDINGS
In the inevitable absence of the Senate President and his/her deputy, the ESRC Senate Clerk or a
member of the ESRC shall be appointed by a simple majority of the ESRC to take charge for the
purpose of the sitting. The agenda shall be read, to hearing, before the commencement of the
sitting/meeting’s deliberation. Unless the ESRC, otherwise decides or directs the order of business of
each sitting shall be transacted in the following order:
a) Recitation of Prayer.
b) Recitation of NAPES Anthem.
c) Reading of the Last minute and adoption.
d) The reading of all correspondence.
e) Petitions.
f) Taking of all points of order.
g) Moving all point of orders to the AOB session.
h) Presentation of report from committees.
i) Other Matters Arising for the sitting.
j) Any Other Businesses (AOB).
k) Adjournment.
l) Recitation of NAPES Anthem.
m) Recitation of Prayer.

SECTION 19.7: REGULATIONS GUILDING THE PARLIAMENTARY

SITTING PROCEEDINGS
1. Senators are entitled to, when called upon by the Senate President, a maximum of three (3) minutes
to address the ESRC.
2. Senators shall desist from irrelevant or undue repetition. He/she may be asked to discontinue his/her
address by the Senate President when a point of order is made to emerge.
3. No Senators shall use any abusive language or physical attack on fellow members during
sittings/meetings.
4. Every Senators shall take permission from the ESRC Senate Whip before going out.
5. Senators shall conduct himself/herself in a fit and proper manner.
6. Senators shall maintain silence while another Senator is speaking and shall not interrupt, except in
accordance with the standing orders.

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7. Senators shall not smoke, eat, read newspapers and magazine during sittings/meetings except during
refreshment.
8. The following point can be made during sitting and a Senators must raise his/her hand first before
speaking on the point. The voice can be raised to enable such person discontinue the address:
a) Point of Observation/Correction: This shall be used when a Senators wishes to add or
subtract to a discussion.
b) Point of Information: This shall be used when a Senators of the ESRC has vital information
for the ESRC or for a particular contribution or motion moved.
c) Point of Order: There are four bases upon which point of order can be made which are
“Incorrect procedure, Irrelevance, Unparliamentary Language, Transgressing the Rule of
the ESRC”. It must be raised immediately the mistake occur and cannot be raised on a breach
that has taken sometime before.
9. Any Senators that raised a point of order shall be granted audience immediately and must be
followed by the particular quotation of points of either the standing order or the constitution.
10. All matters not specified under the Matters arising and Taking of all points of order section of
sitting Proceedings shall only be raised at the AOB session, when all taken orders have been done
with.
11. Each motion shall be proposed and seconded before it is open to amendment or discussion.
12. There shall be only one motion on the floor of the ESRC at a time.
13. Only one amendment may be moved to any motion at a time.
14. It is however permissible for notice of further amendment to be given during the discussion of the
amendment on the floor.
15. The Senator who moved the original motion shall have the right to accept or reject an amendment to
his/her motion. If however, the Senators of an amendment insists, the Senators of the amendment
shall be compelled to raise the amendment as a motion.
16. During discussion of a motion or an amendment, the following motions can be accepted in the
following order to precedence:
a) Motion withdrawing a motion.
b) Motion to reverse a decision of the Senate President by two-third majority of those present
voting.
c) Motion to suspend standing order or a clause of the constitution by two-third majority of those
present voting.
d) Motion to limit debate or extend debate limits.

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 e) Motion to postpone consideration of a motion to a defined time.
f) Motion to refer to committee.
g) Motion to close debate.
17. The Senator who proposed a motion shall have the right to start discussion on his/her motion and to
reply, or reserve his/her speaking right till later in the discussion.
18. The Senate President shall be competent to limit debate on any motion or amendment.
19. A Senator shall rise to address the ESRC at a time after being dully called upon by the Senate
President.
20. Senators are entitled to speak for a maximum of three (3) minutes to address the ESRC.
21. Senators are only allowed to address the ESRC once on an issue.
22. All notices must be submitted in writing to the ESRC Senate Clerk before sitting commences.
23. The Senator who moved a motion whether seconded or not, shall have the right to withdraw the
motion. The Senate President shall announce the withdrawal and shall accept it, except if the ESRC
decides by two-third majority of those present and voting, that the withdrawal be not accepted.
24. The Senator who moved a motion shall be mandated to withdraw his motion if not seconded within
a stipulated time as to be announced by the Senate President.
25. After the minutes of the previous sitting or any report have been read it shall be competent of any
Senator to move amendments on the minutes or to ask question on the reports. The motion for the
adoption of the minutes or reports shall be put after these amendments or questions have been
disposed off.
26. Senators should desist from repetition when addressing the ESRC, he/she may be asked to
discontinue his address by the Senate President when a point of order is raised to that effect.
27. A point of order must be heard at all times except during the act of voting, and such point of order
must only deal with the conduct of proceedings of the sitting and concern on matters being
deliberated on as;
a) Constitutional blunder.
b) In-decorum.
c) Transgression of standing orders.
d) Calling attention to the introduction of matters not relevant to the matters/question under
consideration.
28. Senators should desist from act that can cause in-decorum and disintegration in the senate.
29. No Senator shall go out of the sitting venue without the consent of the ESRC Senate Whip.

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30. No Senator shall rise to address the ESRC or talk without the consent of the Senate President except
in a case of point of order.
31. The Senate President reserves the right to limit debate on an issue or call any Senator to order.
32. Not more than one Senator shall hold the floor at one time. He/she shall not be interrupted unless
someone desire information from him/her on the matter he/she is speaking about in which case shall
have the right to decide whether or not he/she wishes to be interrupted at that time.
33. If a constitutional observation is being raised, the Senator holding the floor will remain standing,
while the constitutional observer will raise the point and sit down, the Senator can continue.
34. The Senate President has the right to call officers of the Association to order, when such officers are
acting contrary to the provision of the constitution, prior to the sitting of the ESRC.
35. If there is grave disorder, the Senate President may without question;
a) Adjourn the sitting.
b) Call for a recess to put the Senate in order for proceedings to continue.
c) Suspend sitting till the time he/she deems expedient.
36. Whenever the Senate President speaks, he/she shall be heard in silence and any other Senator that is
speaking shall at once sit down.
37. Senators have the right to file a motion against the Senate President when he misuses his/her power.
And when such motion receives the support of two-third majority of Senators of the ESRC, they
shall give any punishment they deem fit.
38. Where in the opinion of the Senate President, debate on the issue is exhausted and there is no
consensus opinion, the Senate President shall call for a vote.
39. It shall be competent on any Senator to point out that the ESRC member addressing the floor is
introducing irrelevant matter into the matter/question under consideration. The Senate President
shall decide whether the matter being introduced is irrelevant and if he agrees, he shall call the
addressing Senator to order.
40. It shall be competent for any Senator, with the permission of the Senate President to move the
motion for adjournment.
41. Where any Senator persists in disobeying standing orders or consistently disobey the Senate
President or act in manner that is most unexpected of an Senator, the ESRC may give any
punishment deem fit.
42. The Senate President has the final say where the standing order is silent.
43. Observers and guest may be allowed to attend sessions provided such has nothing against the
peaceful conduct of proceeding of the ESRC.

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44. Observation, references, contributions and submission from observers and guest shall be aired and
addressed at the AOB session.

SECTION 19.8: PARLIAMENTARY CLOSURE

The following closure methods shall be used:
1. Motion for the next business: this shall be used to end the discussion to get the motion or discussion
under review dismissed without a vote and proceed to next business.
2. That the question is now put: This shall be used to force a vote on the motion under discussion.
3. Motion for referring back: This shall be held in committee or any sitting/meeting which is
discussions, resolutions and reports submitted by ESRC committees. When carried, the affected
motion shall be returned to its source for more detail, rewarding, redrafting or let it drop according
to its circumstances.

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 ARTICLE 20: OATHS
Any elected or appointed officers of the Association shall not commence duties until he/she must have
taken the oath of office and oath of allegiance stated below.

SECTION 20.1: OATH OF ALLEGIANCE

I (CANDIDATE NAME) do solemnly swear that I will be faithful and bear true allegiance to the
NATIONAL ASSOCIATION OF POLYTECHIC ENGINEERING STUDENTS (NAPES) (level of
authority), that I with all honesty protect, preserve and defend the constitution of NATIONAL
ASSOCIATION OF POLYTECHIC ENGINEERING STUDENTS (NAPES).

SECTION 20.2: OATH OF OFFICE

I (CANDIDATE NAME) do solemnly swear that I shall duly discharge my duties as the (OFFICE
ELECTED INTO) of the NATIONAL ASSOCIATION OF POLYTECHNIC ENGINEERING
STUDENTS (NAPES) (level of authority); I will discharge my duties and perform my functions with all
honesty, commitment, integrity and diligence and abiding fully by the constitution of the union. I also
pledge to devote myself to the service and well-being of the members of NATIONAL ASSOCIATION
OF POLYTECHIC ENGINEERING STUDENTS (NAPES). So help me GOD…

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NAPES ANTHEM

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