OFFICE OF THE COMMISSIONER OF POLICE: DELHI

Standing Order No. 03/2010

Subject: S.O. for the allotment of residential accommodation on the

charge of the Delhi Police.

I. GENERAL

In pursuance of the recommendations of the Police Commission,

contained in Para 10 of their report in Chapter XIV, read with Govt. of India,
Ministry of Home Affairs letter No. 25/70 (DPG-14) P.I. dated 17.11.68 and
powers vested under section 19 (C) and 27 of the Delhi Police Act of 1978, this
S.O. is issued for the allotment of all categories of residential accommodation
available at the disposal of the Delhi Police.

Note: - An independent website of Quarter Allotment

Cell is available for making applications for
allotment/change of all types of accommodation for
police personnel. The website www.delhipoliceqac.in
also provide the following information: -
a. Allotment Rules.
b. Total Number of quarters (Type-wise, colony-
wise) on the charge of Delhi Police.
c. Quarters (type-wise) available for allotment.
d. Quarters (type-wise) allotted during the month.
e. Recent amendment/change in the allotment
rules and any other circular regarding
availability of newly constructed quarters etc.,
formats of forms for fresh allotment/change.

II. NOMENCLATURE

It will be called S.O. No. 03/2010 of Delhi Police for allotment,

occupation, retention, vacation, eviction and regularization of residential
accommodation on the charge of Delhi Police.
III. SCOPE AND APPLICABILITY

(a) This S.O. shall come into force with immediate effect.
(b) This S.O. shall apply to all existing residential accommodation owned,
requisitioned, hired, acquired or placed at the disposal of the Police
Department by the Directorate of Estate or any other authority viz. D.D.A.
and Govt. of NCT, Delhi etc. or taken on lease for residential purposes by
the competent authority and such accommodation as may be placed at
the disposal of the department from time to time and constructed by
department in future.
IV. DEFINITION
In this S.O., unless the context otherwise requires: -
(i) “Allotment’ means the grant of a licence to occupy a residence on the
charge of the Delhi Police in accordance with the Provisions of this S.O.
(ii) ‘Allotment Officer’ means the Spl. Commissioner of Police (Admn.) and
the Joint Commissioner of Police, (G.A.) of Police Headquarters as the
case may be, as per provision of this S.O.
(iii) ‘Allotment year’ means the year beginning on 1st January of each
calendar year.
(iv) ‘Delhi’ means the area within limits of the National Capital Territory of
Delhi.
(v) ‘Eligible Office’ means the Police Headquarters and all the subordinate
offices of Delhi Police, including Police Lines/Police Stations/Police
Posts/Specialized Units etc., but it shall not include institutions/offices run
out of the Regimental Funds of the force e.g. Amenities Funds & its
schools and employees. All Gazetted and Non-Gazetted officers/men,
Ministerial staff, Class-IV servants and civilians employed in Delhi Police
including those on deputation to Delhi Police, shall be eligible for allotment
of residential accommodation under this S.O.
(vi) ‘Emoluments’ mean the emoluments as defined in Fundamental Rules 45-
C but excludes compensatory allowances.
EXPLANATION:

Emoluments of an officer under suspension shall be the

emoluments drawn by him on the first day of the allotment year in which he is
suspended. In case the date of suspension coincides with the 1st day of the
allotment year, the emoluments drawn immediately before the date of
suspension shall be taken into account.

(vii) ‘Family’ means wife or husband as the case may be and includes parents,
children, stepchildren, legally adopted children, brothers and sisters
ordinarily residing with and wholly dependent on the Govt. servant.

Note:-
The term government servant used in this S.O. includes both male
and female working in Delhi Police notwithstanding the fact that pronoun he/she
is used for such an employee in this S.O.
(viii) ‘Residence’ means any accommodation used for purposes of family living.

(ix) ‘Sub-letting’ means allowing the use of residence by the allottee with or
without payment of rent by unauthorized person but does not include a
casual guest.
Explanation:
Sharing of accommodation by an allottee with dependent members
of his family shall not be deemed to be sub-letting.

(x) ‘Casual Guest’ means a person whose stay with the allottee is not likely to
exceed one month, provided that this time limit shall not apply to
students/patients from blood relations, visiting and staying with the Govt.
servant concerned for purposes of studies/treatment for whose prolonged
stay indicating approximate period, the allottee concerned, shall be duty
bound to inform the Allotment Officer concerned.

(xi) ‘Priority date’ of a Govt. servant in relation to a type of residence to which

a Govt. servant is eligible under the provisions of this S.O., in respect of
 Govt. accommodation of type-IV or above ,means the earliest date from
which he has been continuously drawing emoluments relevant to a
particular type of accommodation.

If two or more officials have the same priority date, priority date amongst
them shall be determined by seniority in rank.

(xii) ‘Temporary transfer’ means a transfer, which involves absence from

Headquarters for a period not exceeding four months.

(xiii) ‘Transfer’ means a transfer, posting or deputation from Delhi Police to any
other Department except the Departments under G.N.C.T of Delhi.

(xiv) ‘Type in relation to an officer’ means the type of residence to which he is

eligible under para-V of the S.O., provided that in the case of husband and
wife both being in service of this Department, the type of residence in
relation to the couple and their family, shall be determined with reference
to the pay of the senior one and only one house shall be allotted to the
couple even though both husband and wife shall be eligible for the same
or different types of accommodation.

(xv) ‘Enrolled Police Officer’ means police officers in the rank of Constable to
Inspector.
V. CLASSIFICATION OF RESIDENCIAL ACCOMMODATION AND
ELIGIBILITY
Save as otherwise provided by this S.O., a Govt. servant shall be eligible for
allotment of a residence of type shown in the table below:-
TYPE OF RESIDENCE CATEGORY OF OFFICER OR HIS/HER
MONTHLY EMOLUMENTS AS ON THE
FIRST DAY OF ALLOTMENT YEAR IN
WHICH THE ALLOTMENT IS MADE
‘A’ (I) HC, Cts and Class IV and civilian
employees
‘B’ (II) ASI having grade Pay Rs. 2800/- and
above.
HC having Grade Pay Rs. 2400/- and
above with minimum length of service 03
 years in Delhi Police.
Ct. Having Grade Pay Rs. 2000/- and
above with minimum length of service 5
years in Delhi Police.
‘C’ (III) Officers having Grade Pay Rs. 4200/- and
above.
‘D’ (IV) Officers having Grade Pay Rs. 4600/- and
above.
‘E’ and E-I’ Officers having Grade Pay Rs. 6600/- and
above.

Note:- Other employee of Delhi Police having similar grade pay will fall in
respective categories of accommodation.

VI - PROCEDURE FOR MAKING APPLICATION FOR POLICE POOL

RESIDENTIAL ACCOMMODATION: -
[i] Every Govt. servant working in Delhi Police, subject to the provisions
under this S.O., can make an application for allotment of residential
accommodation from “police Pool” on the prescribed application form
[Appendix-II] and submit the same at single window available in each
dist./unit/PHQ or he can directly make use of the e-form available on the
QAC web site of Delhi police available in all Dist./Units/PHQ.

Explanation: Applications for the allotment of Quarters received in the

concerned Distt./Unit shall be fed in the Computer through e-form on the Web-
Site of QAC/PHQ on internet having computer generated number.

[ii] Every Govt. servant working in Delhi Police, who desires to have
an allotment made under this S.O. can apply once for a quarter and
the same shall hold good till the quarter is allotted. If at some
stage, an individual wants to make some changes in the
preference of allotment or he/she moves into higher grade or
when new colony or new flats are built and he/she wants to
include the same in his/her preference, then he/she can make a
fresh application.
[iii] Applications for initial allotment/applications for changes
received till 21st of each month should be considered for
allotment of quarters. Allotment should be done at the end of
each month.

Note[i]: Allotment orders should be displayed on the notice

board of PHQ as well as notice boards of Dists/Units and on the
website of Quarter allotment cell of PHQ on Ist working day of
every month.
Note[ii]:The floor option is not required to be given for the initial
allotment of type-I to type-IV quarter.
[iv] There should be a single window in each District /unit where
applications can be submitted .Particulars given in the
applications should be verified by concerned Distt./unit within
24 hours and thereafter applications so received and verified
should be sent to Quarter allotment cell PHQ within 24 hours
through concerned Distt./Unit DCP.
Explanation[i]:- Applications can also be submitted at single
window, Ist Floor/PHQ. In such cases the Distt./Unit single
window facility counter shall , after verification, give back the
application form to the applicant within one day and thereafter
the individual can personally deposit the same at the single
window facility counter in PHQ. It shall be the duty of I/C Quarter
allotment cell PHQ to get particulars of applications, so
received, verified.
Explanaion[ii]:- The receipt of applications submitted at single
window in Distt./Unit or PHQ should be duly acknowledged by
issuing a stamped receipt to the applicant on the spot
immediately.
Explanation [iii]- Applicant must give his mobile number, e-mail
address, if having one, and postal address, for
communication/correspondence in the application form.
If application is made on website then printout of the application
and acknowledgement should be downloadable. Applicant should
send a copy of this printout and acknowledgement to Quarter
Allotment Cell/PHQ.
VII- PREPARATION AND MAINTENANCE OF WAITING LIST: -
[i] There shall be three types of waiting lists to be prepared:
[a] Unified Waiting list, for type I to type III accommodation, for
initial allotment as well as change waiting list. In case of
change request can be made for all floors except ground floor.
[b] Unified waiting list for type IV and higher accommodation for
initial allotment and change of accommodation.
[c] Change waiting list for type I to type III accommodation for
ground floor only.
[ii] Waiting list for type-I to type-III, initial allotment: - The length of
service i.e. the date from which the applicant has been continuously in
service shall be the criteria for the purpose of preparing the waiting list for
Type-I to Type-III accommodation. In case date of joining is same, then the
date of birth shall be the criteria, in case date of birth is same then date of
application shall be the criteria.
 [iii] Unified waiting list for Type-IV and higher types
accommodation: - A unified waiting list for initial allotment as well as
change shall be maintained for type IV and higher accommodation.
The list is to be prepared with reference to the earliest date from
which an official has been continuously drawing emoluments/grade pay
relevant to a particular type of accommodation.
[iv] Change Waiting List for Ground Floor in type I to Type III
accommodation: -
Change Waiting List for Ground Floor only shall be maintained for
type-I to Type-III accommodation. The police personnel may apply for change
to Ground Floor on maturity of their turn in the initial waiting list. Change list
shall be based on the length of service.

Explanation:- The quarter vacated shall be allotted strictly in accordance with

the seniority of applicant in the waiting list. The quarter’s availability list
indicating the date on which the quarter was vacated shall be available on the
website of Quarter Allotment Cell/PHQ. The senior most man on the waiting
list would get the first quarter, if this is of the area/floor etc. he has opted for
and so on .If there are two first floor quarters vacated in a particular colony
then the quarter falling vacant first will go to the senior most in the waiting list
and the quarter falling vacant next will go to the second in the waiting list.

VIII: - ALLOTMENT OF RESIDENTIAL ACCOMMODATION

[i] NOMINATION OF HOUSE ALLOTMENT OFFICERS:-

Henceforth, the entire residential accommodation specified in para-

V above, shall be on the charge of the Commissioner of Police,
Delhi. The Joint Commissioner of Police, Genl. Admn. shall act as
“Allotment Officer” for purposes of allotment/vacation of type-A (I),
B (II) and C (III) quarters. The allotment /cancellation/vacation of
type-D (IV) and above accommodation and initiation of eviction
 proceedings in respect of flats of higher categories shall be made
by the Spl. Commissioner of Police (Admn.), Delhi.

[ii] ALLOTMENT OF TYPE IV AND HIGHER ACCOMMODATION

[a] The allotment of Type-IV and above houses shall be made to officers
to various services in the following orders as per their inter service
specific seniority.
IPS/DANIPS/Inspectors.

[b] Type-D (IV) and above flats are also provided to GO’s of Delhi Police
by the Director of Estates, New Delhi from the General Pool of
accommodation under the allotment rules of Directorate of Estates.
Applications, on prescribed form, for allotment of houses of the entitled
type shall be submitted by the officers as per procedure laid down by the
Directorate of Estates. After the allotments have been made & accepted,
necessary intimation in this connection shall be sent by the officer
concerned to Directorate of Estate, Jt. C.P./G.A., the officers’ own Head
of Office & Acctt. Concerned indicating particulars of accommodation
accepted/vacated/ occupied with date of occupation etc. This
procedure shall be repeated whenever there is a change in
accommodation occupied/vacated by the officer belonging to the
Directorate of Estate.

Note: Procedure regarding recovery of licence fee etc. in respect of

accommodation allotted to G.Os. of Delhi Police is given in Appendix-I.

[iii] - Whenever a quarter is vacated, the vacancy report should be sent by

the concerned Estate officer of the Distt./Unit to Quarter Allotment
Cell/PHQ within 48 Hours.
[iv] -The concerned Distt./Unit should complete the repair, whitewashing
work in Type-I to Type-III quarters within 45 days from the date of vacation
of the quarter. As far as Type-IV and above quarters are concerned, this
process should be done after the quarter is allotted to the officer. The
allottee for Type-I to Type-III quarters shall have the liberty to occupy the
quarter even before completion of 45 days but it shall not absolve the
Estate Officer from the responsibility to complete the essential
repair/whitewashing within 45 days.

[v]- The quarter vacated shall be allotted as per the waiting list maintained
under the provisions of this S.O. immediately.
Explanation: -While issuing orders of allotment in respect of quarters of
Directorate of Estate placed at the disposal of Delhi Police, a specific
mention shall be made in the copy meant for the Enquiry Office concerned
that as the quarter is placed at the disposal of Police Department, no
intimation in this respect need to be given to the Directorate of Estates in
order to avoid any confusion. Similar procedure shall be adopted, when
the allotment of such a quarter is cancelled.

[vi] - When an accommodation is allotted the minimum essential repair

and the whitewashing should be got done by the concerned Estate Officer
out the funds for minor work.

“Essential repair shall include only repair of damaged walls, floors,

ceiling, roof, windows, doors, fixtures, toilets, bathrooms and kitchen but
shall not include any alteration, modification, up-gradation, addition, POP
work.

Whitewashing shall include only retouching the already existing

shades of paints and whitewash.

If any officer wants change of flooring, windows, doors, tiles, etc.,

he should send a request/proposal to land & building only after taking over
the possession. Large scale modifications, beautification of the house
should not be ground for delaying the occupation of the house.”
 Annual ceiling of expenditure on the works of addition/ alteration
shall be as per order No.14684-99/DA-5/L&B Cell (PHQ), dated 23/8/2007
[Appendix-III]

[vii] ALLOTMENT SUBJECT TO PUBLIC INTEREST

All allotments made under this S.O. shall be subject to public interest. The
allotment officer may cancel allotment or provide an alternative
accommodation of next below entitlement to any allottee on administrative
grounds at short notice if the residence in occupation of the official is
required to be vacated. While making allotment first preference be given
to applicants who are on waiting list for change of same type
accommodation.

IX: ALLOTMENT TO HUSBAND AND WIFE, ELIGIBILITY IN CASE OF

OFFICERS WHO ARE MARRIED TO EACH OTHER [Please also refer
S.R. 317-B {1}]

[a] No. Government servant shall be allotted a residence under this

S.O. if the wife or the husband ,as the case may be, of the
Government servant concerned is already in occupation of a
Government quarter, unless such residence is surrendered.
Provided that this sub-clause shall not apply where the husband
and wife are residing separately in pursuance of an order of judicial
separation made by a Court.

[b] Where two Govt. servants in occupation of separate residences

allotted under this S.O. marry each other, they shall within one
month of the marriage surrender one of the residences.

[c] If residence is not surrendered as required under para IX (a) & (b),
the allotment of the residence of the lower type shall be deemed to
have been automatically cancelled on the expiry of such period and
 if the residences are of the same type, the allotment of one of them,
as the Allotment Officer may decide, shall be deemed to have been
cancelled on expiry of such period.
[d] If a wife or husband, as the case may be, who is an allottee of a
residence under this S.O., is subsequently allotted a residential
accommodation at the same station from a pool to which this S.O.
do not apply, she or he, as the case may be, shall surrender one of
the residences within one month of such allotment.
[e] ALLOTMENT AGAINST LIKELY VACANCIES

There shall be no allotment against likely vacancies

without the prior approval of C.P., Delhi.

X. RESERVATION OF VACANT RESIDENCES FOR CERTAIN

CATEGORY OFFICERS

10% of clear vacant quarters in type-‘A’ (I) and type ’B’(II)

residences and 5% clear vacant quarters in type ’C’(III) and type ’D’ (IV)
residences shall be reserved for allotment to scheduled castes and scheduled
tribes employees. 5 % of clear vacant quarters of categories A to C shall be
reserved for women. This principle of reservation shall, however, not apply to
houses earmarked for essential duty posts.

XI. PROCEDURE FOR OCCUPATION OF RESIDENTIAL

ACCOMMODATION
(i) Besides sending allotment order to and through the
concerned Dist./Unit DCP, a copy of the Allotment Order
shall be sent to the applicant directly on his/her postal
address. Intimation regarding allotment should be sent on
the email address as well as by sending SMS on the mobile
phone of allottee.
 (ii) The acceptance of allotment should be conveyed to QAC/PHQ by the
allottee within 15 days after allotment order is received.
(iii) When the quarter is ready, the concerned Estate Officer shall send
“Ready to Occupy” report to QAC/PHQ.
(iv) On receipt of ‘Ready to Occupy’ report in QAC/PHQ, occupation slip
shall be issued to the allottee immediately by calling him in person.
(v) Once occupation slip is received allottee must occupy the quarter
within a period of 21 days. Period of 21 days shall start from the date
of receipt of occupation slip.

(vi) A Govt. servant who accept the allotment and occupy the premises
shall bring his family within a period of 60 days after the quarter is
occupied, failing which the allotment shall be liable to be cancelled and
he/she shall be debarred from the allotment of residential
accommodation for one year.

(vii) On receipt of allotment/cancellation order of govt. accommodation the

concerned Head of Office will make a mention of it in the pay slip/AXIS
bank account of the concerned individual.
(viii) A list of allotted quarters during a month must be circulated on the last
day of the month to all Districts/Units for the information of all
concerned. This list must be displayed on the notice boards of the
offices of District/Unit DCsP and Notice board in PHQ, and also posted
on the Web-site of Quarter Allotment Cell/PHQ.

XII. OUT OF TURN ALLOTMENT

(i) Out of turn allotment would be made through a committee
consisting of the Spl. CP/Admn., Spl CP/Vig. and Jt. CP/GA and
other officials as decided by the C.P, Delhi from time to time. In
cases, wherein the committee is considering allotment on medical
grounds, a medical doctor can be consulted, if required.
(ii) Allotment on Extreme Compassionate Ground
 The Committee may, for the reasons to be recorded in writing, allot
a quarter on extreme compassionate grounds. This shall be only in
the rarest of rare cases and shall require the concurrence of the
CP, Delhi.
(iii) Allotment on Medical Ground
The allotment on medical grounds shall be made in case of the
Govt. Servants and their spouses, dependent children and
dependent parents, suffering from any of the following diseases:-
Tuberculosis (serious cases only), Cancer, Heart ailments (of an
extremely serious nature), physically disability, orthopaedically
handicapped and mentally handicapped/spastic dependents.

Note:-
The list of diseases, on the basis of which out of turn allotment may
be considered as above, is not an exhaustive one. The Committee may
consider any other life threatening diseases or other serious disabilities
causing permanent impairment, for this purpose.
(iv) In cases where disability of dependent parents is the sole ground
for asking for out of turn allotment, the Committee should consider
the facts and circumstances along with merits of each case
carefully, before making their recommendations.
(v) Requirements for processing the case for out of turn allotment on
Medical Grounds.
(a) The medical certificate to be produced should be from AIIMS,
Safdarjung, Ram Manohar Lohia Hospital, LNJP Hospital,
Deen Dayal Upadhyaya Hospital, GTB Hospital, Bara Hindu
Rao- Malka Ganj, Rajan Babu T.B. Hospital, Kingsway Camp,
St. Stephen’s Hospital- Tis Hazari, Escorts Heart Institute &
Research Centre, Okhla, Metro Heart Institute Sector-12 Noida,
G.B. Pant Hospital, JLN Marg New Delhi, Rajiv Gandhi Cancer
 & Research Institute, Rohini, Aruna Asaf Ali Govt. Hospital,
Old Police Lines, Delhi, Guru Gobind Singh Govt. Hospital,
Raghubir Nagar, Delhi, Sanjay Gandhi Memorial Hospital,
Mangol Puri, Lal Bahadur Shashtri Hospital, Kalyan Puri, Babu
Jagjivan Ram Memorial Hospital, Jahangir Puri, Rao Tula Ram
Hospital, Jaffar Pur Kalan, Delhi.
(b) The original medical certificate from the given Govt. hospital in
Delhi duly signed by the specialist and countersigned by the
Medical Superintendent. It should not be more than a month old in
cases pertaining to a dependent, should certify the relationship
between the applicant and the patient.
(c) Such medical certificate should also carry the signatures of the
patient and his/her photograph pasted on it duly attested by the
authority issuing the medical certificate. The number of the CGHS
Card of the official who is applying for allotment on medical grounds
should also be indicated in the medical certificate.
(d) The request of the applicant should contain specific reasons for
seeking out of turn allotment.
(e) Full particulars of present accommodation and details of family
members living with the applicant. An attested copy of Ration
Card/CGHS Card should be enclosed with the request.
(f) A certificate that the applicant has not applied earlier for out of turn
allotment on medical grounds. In case he has applied earlier he
may be asked to give full details.
(g) In the case of T.B, X-ray taken not more than a month prior to the
date of application. The X-ray should contain the name of the
patient.
(h) Full photographs showing the extent of the disability/deformity duly
attested by the doctor concerned.
(i) A certificate to this effect that his/her father/mother is dependent on
him/her (in relevant cases).
 (vi) The Committee shall consider discretionary allotments in the next
below Type of the entitlement of the officials concerned.
(vii) The committee, while recommending allotment to the competent
authority shall make a speaking recommendation in each case,
giving specific reason for discretionary allotment. Where the
competent authority differs from the recommendation of the
committee, he will also record the reasons therefore in writing.

(viii) Such allotments shall, however, be restricted to a total of not more

than five houses in each type (type-I to Type-IV only) in a year,
within the overall sealing of 5% of each such type in a year.
(ix) For allotment on compassionate ground, request may be floor
specific or general area specific but it shall not be colony specific.
Note: -
Out of turn allotments on extreme compassionate and medical
grounds shall not exceed 5 % of the vacancies falling vacant in the year.
The reserved categories shall be entitled for out of turn allotment under
the S.O. from the reserved quota only.

(ix) Allotment of quarters to eligible wards/spouse of an allottee in

Death/ Retirement Cases.
Regularization of quarters on retirement/death grounds in the name
of spouse/wards of police officers/men in legal occupation of Police Pool
accommodation shall be permissible under the S.O. Eligibility of type of
accommodation in such cases shall be determined with reference to the
pay of the spouse/son/daughter/daughter-in-Law of the deceased/retiree
as indicated herein and the inter-se- seniority of such applicants
maintained with reference to the date of appointment in Delhi Police.

Note;-
(i) Dismissal/removal from service shall bestow no right for the type of
accommodation mentioned at Para-XII (ix) above.
(ii) Regularization may be made on death/retirement of a Govt. servant to his
son/daughter/brother/wife/daughter–in-Law, if the Govt. servant was an
employee of Delhi Police and was occupying accommodation of Police
Pool and his dependent is also an employee of the Delhi Police provided
such dependent had been sharing accommodation with the
retired/deceased Govt. servant for at least 6 months or the length of
service whichever is less immediately preceding the date of latter’s
retirement/death and was not drawing house rent allowance during this
period. However, in case of drawal of House rent allowance by the
sons/daughters etc. of the deceased/retired Govt. servant during the said
period or from the date of appointment whichever is later, recovery of
House Rent Allowance would be made in lump sum under the orders of
the Allotment Officer, provided that he gives an undertaking to keep
retired/deceased officer’s family in the said quarter and to vacate the
premises in one month from the date he ceases to do so. In the event of
his failure to abide by his undertaking such an allottee shall be treated as
an unauthorized occupant and allotment of house in his favour shall be
deemed to be cancelled w.e.f. the date of his ceasing to comply with the
condition.

(iii) Regularization of accommodation on the death of a police official/allottee

may be made in favour of the spouse/ward if they are appointed in the
department within a period of two years after the death of the Government
servant.

(iv) This allotment shall be subject to clearance of all outstanding dues in

respect of the same accommodation from the date of death of the late
Government employee till the date of eviction/application for
regularization.

XIII. NON-ACCEPTANCE OF ALLOTMENT/FAILURE TO OCCUPY THE

ALLOTTED RESIDENCE.
(i). “If a Govt. servant fails to accept the allotment of a residence

within 15 days, from the date of receipt/intimation of the

allotment order he/she shall be debarred for one year for
allotment of Govt. accommodation and has to apply afresh
after the expiry of the debar period.
(ii) If a Govt. servant occupying a lower type of residence is allotted or offered
a residence of the type of his entitlement for which he had applied, he
may, on refusal of the said allotment or offer of allotment be permitted to
continue to occupy the previously allotted residence on the condition that
such an officer shall not be eligible for another allotment of his entitlement
for one year.
(iii) A Police Officer who is allotted Govt. accommodation but does not

occupy it or a police officer who surrenders Govt. accommodation at his

own initiative after giving formal notice of ten days, may be paid House

Rent Allowance, if otherwise admissible without obtaining “No

Accommodation Certificate” from the Allotment Officer in view of scarcity

of accommodation in Delhi.

XIV. TECHNICAL ACCEPTANCE/ AREA RESTRICTION FOR CHANGE

ALLOTMENT

a) If an allottee is already in occupation of a lower type of accommodation

and is offered initial allotment of higher type, he can accept the offer
technically and may apply for change of accommodation,

XV. VALIDITY OF ALLOTMENT

 (1) An allotment shall be effective from the date on which it is accepted by the
Govt. servant and shall continue in force until: -

(a) The expiry of the permissible concessional period prescribed under

this S.O. after the Govt. servant ceases to be on duty in Delhi
Police.

(b) It is cancelled by the Allotment Officer or is deemed to have been

cancelled under any of the provisions of the S.O.

(c) It is surrendered by the Govt. servant, or

(d) The Govt. servant ceases to occupy the residence.

(2) A residence allotted to a Govt. servant may, subject to sub- clause (3)
below be retained on the happening of any of the events specified in
Column 1 of the table below for the period specified in the corresponding
entry in column thereof, provided that the residence is required for
bonafide use of the Government servant or members of his family.
TABLE
S.NO. Events Period of Licence Fees
retention
G.O’s & Civilians Enrolled police
officers
1. Resignation, dismissal, One month Normal licence fee Free
removal, termination
from service
2. Retirement(including 4 months + 4 4 months-normal 1month free
voluntary retirement or months * 4 months -Double 3 months normal
terminal leave 4 months double
3. Death One year + Normal 1 month free
One year * thereafter normal
(not admissible
to a house
owner )
4. Transfer to an in- Entire period Normal Normal
eligible office in Delhi#
5. Transfer /deputation to Entire period Normal licence fee 1 month free
other departments of thereafter normal
GNCT, Govt. of India in
Delhi and posting with
UN Peace Keeping
Mission duties
6. Temporary Transfer in 4months+6 4 months-Normal 1 month free
India months* 6 months double 3 months normal
6 months double
7. Deputation outside 6 months+ 6 months-normal 1 month free
India except UN Peace 6 months* 6 months-Double 5 months normal
Keeping Mission duties 6 Months double
8. On proceeding on Full period of Normal licence fee Not applicable
training training
9. Leave on medical Full period of Normal licence fee Not applicable
ground leave

10. Study leave in or Entire period of Normal licence fee Not applicable
outside India study leave
11. Hard Posting Entire period of Normal licence fee Not applicable
(AGMUT/DANIPS posting
Cadre)
12. Soft Posting Entire period of Double licence fee Not applicable
(AGMUT/DANIPS posting
Cadre)
13. On repatriation of Two months Two months Normal
deputationist to his Six months Six months Double
parent cadre/Dept.

* Allowed on medical/education grounds.

#
In eligible offices including those where the Govt./police employee on
posting is not eligible for accommodation from the Directorate of
Estate/GNCT, Delhi.
EXPLANATION:

The period permissible on transfer mentioned above shall count

from the date of relinquishment of charge plus the period of leave, if any,
sanctioned to and availed of by the officer before joining duty at the new office.

(3) Not withstanding anything contained in sub- clause (2) above when a
Government servant is dismissed, removed from service or when his
services are terminated and it is necessary or expedient in public interest
 so to do, the Commissioner of Police/Spl. Commissioner of Police (Admn.)
may require the Allotment Officer to cancel the allotment of the residence
made to such officer either forthwith or with effect from such date prior to
the expiry of the period of one month referred to in item (1) of the table
below sub-clause (2) as he may specify and the allotment officer shall act
accordingly.

(4) Normally Govt. accommodation shall be vacated by the retiree within the
concessional period of 4 months. For GO’s/civilians, the first four months
shall be normal licence fee. For an enrolled police officer, the first month
shall be free while for the next three months he would have to pay normal
licence fee. On educational and medical grounds, an allottee may be
allowed by a specific order of the House Allotment Officer to retain a
residence on payment of licence fees mentioned above at flat rates under
F.R.-45 ‘A’ for a period of four months more subject to the condition that a
serving police officer of Delhi Police gives surety to pay the dues (licence
fee) for the said period of the retiree or the request accompanied by
advance payment through bank draft as per the rates of licence fee for the
period for which extension is sought. Requests for extensions in the period
of retention of residences beyond eight months from the date of retirement
shall not be entertained even if the Govt. servant concerned is willing to
pay licence fee at damage charges. Similarly, in death cases after the
expiry of normal permissible period of one year permission can be
extended for one year more on educational and medical grounds to retain
the govt. accommodation by the family of the deceased on normal licence
fee provided that the family does not have own house in Delhi.

(5) In dismissal cases a Police Officer may be allowed by specific order of

allotment officer to retain the residence on advance payment of twice of
licence fee till the decision of appeal against the order of dismissal is
decided.
XVI. EVICTION PROCEEDINGS

(i) The Commissioner of Police, Special. Commissioner of Police,(Admn.)/

Joint Commissioner of Police (G.A.), Addl. Dy. Commissioner of
Police (G.A.) have been delegated powers under section 27(i) (b) & 27 (2)
of Delhi Police, Act 1978, vide Delhi Administration’s notifications
No.F.5/83/78-Home(P)/Estt.(ii) dated 16.11.78 (APPENDIX-VII) to take
action for vacation of Govt. quarters.
(ii) The concerned Head of office of the retiree/Vol. Retiree/dismissed
/removed/ deceased shall ensure full recoveries of the amount of pending
dues on account of licence fee, market rent, electricity etc. of Govt.
accommodation if any from death-cum-retirement gratuity of the Govt.
servant. If required, the amount may also be recovered through
Pensioners Dearness Relief through Pension Disbursing Authority under
Govt. of India Decision No.1 below Rule-55A and Govt. of India’s Decision
No.7 below Rule 73 of CCS Pension Rules- 1972. If no such recoveries of
licence fee/market rent etc. are made from the Govt. servant, the Head of
office shall be held responsible, for non-recovery.

XVII. LODGING OF DD ENTRY OF VACATION/CLEARANCE OF OUT-

STANDING DUES

a. No DD entry of vacation of the Govt. Qtr. shall be lodged by the MHC

(M) /Estate officer till the allottee clears the outstanding electricity/ water
charges and produce the ‘No Objection Certificate’ being issued by the
concerned ELECTRICITY AUTHORITY/MCD/NDMC/DELHI JAL BOARD.
Besides, all the out-standing cases of electricity/water charges shall be
dealt with by the concerned Distts./Units DCsP where the allottee is
posted. No such case shall be referred to the Quarter Allotment Cell.

XVIII. TRANSFER TO NON-FAMILY STATIONS

 If an officer is transferred to a station where he is not permitted or advised
by the Central Govt. to take his family with him and the residence allotted to him
is required by the family for bonafide educational needs of his children, he may
be allowed by the specific orders of the Spl. Commissioner of Police (Admn.) on
request to retain residence on payment of licence fee at prescribed rates under
the S.O. till he completes his tenure in such stations.

XIX. VACATION/EVICTION ON DEPUTATION TO INELIGIBLE OFFICE

The following procedure shall be observed for getting Govt.

accommodation vacated from a Government servant who is to be relieved for
deputation to a department not covered in table under sub-clause XV(2) of
S.O. and not under the charge of Commissioner of Police, Delhi.
Notices inviting volunteers for deputation to an in-eligible office shall
specifically contain a clause that the selected official shall have to vacate Govt.
accommodation within 2 months from the date of his proceeding on deputation.
A written undertaking on the prescribed Proforma (Appendix-VI) duly attested
by a Gazetted Officer shall be obtained alongwith such applications before the
names are forwarded to the borrowing departments. After the selection has
been made, the official, who is in occupation of Govt. residential
accommodation and had volunteered himself for deputation shall be called
upon to vacate the Government quarter in his possession by stipulated date
after giving two months period as permissible under the rules and vacation
shall be ensured by the ‘Quarter Allotment Cell’ of PHQ failing which the
allottee concerned shall be liable for payment of licence fee at damage
charges and action u/s 27(i)(b) and 27(2) of Delhi Police Act, 1978 shall also
be initiated. The concerned branch of PHQ while issuing notification for
relieving the police officer on deputation will also mention the Quarter number,
which the police officer is having/allotted at the time of his departure for taking
necessary action to be taken by QAC.
 Adequate time shall be allowed between the date of selection for
deputation and the date fixed for departure from the Delhi Police, to enable the
Govt. servant to vacate Govt. accommodation in time.

XX. DEATH/ DISMISSAL/ REMOVAL/ RETIREMENT / RESIGNATION &

CONSEQUENTIAL ACTION:

While issuing S.Os. (Struck off strength) orders on account of retirement/

resignation/death or dismissal of a Govt. servant, a specific mention shall be
made in such order that whether such a Govt. servant was occupying any Govt.
quarter and if so, quarter No. type/place of quarter which he is occupying shall be
specifically mentioned and a copy endorsed to the Allotment officer to enable him
to take appropriate action for vacation of premises etc. In addition to the above a
specific communication shall be separately sent to the allotment officer within ten
days from the date of actual retirement/resignation/death & dismissal/removal
and follow up action ensured.

XXI. PROVISIONS RELATING TO THE REALISATION OF LICENCE FEE

[i] Where allotment of accommodation or alternative accommodation has

been accepted, the recovery of licence fee, where ever applicable, should
be made from the day of occupation or 21 day from the date of issue of
the occupation Slip, which ever is earlier (as the allottee is given 21 days
for occupation).

[ii] A Govt, servant who, after acceptance, fails to take possession of that
accommodation within 21 days from the date of issue of the
occupation slip, shall be charged licence fee from the date of
acceptance.

[iii] A Govt. servant, while in occupation of a residence, if allotted another

residence and take possession of new allotted accommodation also, the
allotment of previous residence shall be deemed to be cancelled from the
 date of occupation of the new residence. He may, however, retain the
former residence without payment of licence fee for a maximum period of
30 days for shifting purpose.

[iv] Market rent in case of a previous quarter will be charged only when the
normal repair work and whitewashing has been completed in the new
quarter within 45 + 21days from the date of vacation of quarter by
previous allottee and new allottee has failed to occupy the quarter. In
case market rent has to be waived off, it can be done only on the ground
that there was delay in carrying out normal repair and whitewashing which
was not due to any fault of new allottee.

[v] PERSONAL LIABILITY OF THE OFFICER FOR PAYMENT OF LICENCE

FEE TILL THE RESIDENCE IS VACATED.

The Govt. servant to whom a residence has been allotted shall be liable
personally for the payment of licence fee thereof, where-ever applicable and for
any damage beyond fair wear and tear caused thereto, or to the furniture, fixtures
or fittings services provided therein by Govt. during the period for which the
residence has remained allotted to him, or where the allotment has been
cancelled under any of the provisions in this S.O. until the residence alongwith
out-houses appurtenant thereto have been vacated and full vacant possession
thereof restored to the allotment officer.

XXII. SURRENDER OF ACCOMMODATION AND PERIOD/NOTICE

(i) A Govt. servant may at any time, surrender an allotment by giving

intimation so as to reach the Allotment Officer at least ten days before the
date of vacation of the residence. The allotment of the residence shall be
deemed to have been cancelled with effect from the eleventh day after the
day on which the letter is received by the Allotment Officer or the date
specified in the letter whichever is later. If he fails to give due notice, he
 shall be responsible for payment of licence fee for ten days or the number
of days by which the notice given by him falls short of ten days, provided
that the Allotment Officer may accept a notice for a short period.
(ii) Govt. servant who surrenders Govt. accommodation in his/her
occupation will not be considered for allotment of Govt. Quarter. for one
year from the date of surrender.
(iii) Such Govt. servant will, however, be considered for re-allotment of
accommodation on the basis of his original priority date after the debar
period.

XXIII. CHANGE OF RESIDENCE

A-(i) A govt. servant to whom residence has been allotted under this S.O. may
apply for a change to another residence of the same type or a residence
of the type to which he is eligible, whichever is lower. Not more than two
changes shall be allowed in respect of one type of residence allotted to
the govt. servant.
(ii) Applications for change may be made by the Govt. servants on the
prescribed form to the Allotment Officer as per procedure laid down in this
S.O. These shall be entered in the Computer in the change waiting list
categorically meant for change of residence. For purposes of this S.O. the
Govt. servants whose names are included in the waiting list earlier shall
be senior unblock to those whose names are included in the list
subsequently.

(iii) Changes shall be offered in order of seniority determined in accordance

with sub-clause (ii) and having regard to the Govt. Servant preference as
far as possible.
(iv) The application for change of accommodation is entertained in the same
type only and the change to be higher type of accommodation is treated
as a case of initial/fresh allotment.
(v) The applicant should clearly indicate the colony (upto 3) and floor to which
he is seeking a change.
(vi) An applicant seeking change from a Type-I one room quarter to a Type-I
two room quarter should specifically indicate colony desired (upto 3), floor,
and number of rooms.
(vii) If a Govt. servant fails to accept a change of residence offered to him as
per his/her preference within 21 days from the date of issue of occupation
slip, he/she shall not be considered again for a change of residence of that
type and shall be debarred for one year.

B. CHANGE OF RESIDENCE IN THE EVENT OF DEATH OF A

MEMBER IN THE FAMILY
Not with standing anything contained in para XXI of the S.O., a
Government servant may be allowed a change of residence on the death of any
member of his family if he applies for a change within three months of such
occurrence, provided that the change will be given in the same type of residence
already allotted to the Govt. servant.

C. MUTUAL EXCHANGE OF RESIDENCE

Govt. servants to whom residences of the same type/category have

been allotted under the S.O. may apply for permission for mutual exchange of
their residences. Such requests shall be granted at the discretion of the Allotment
Officer. The mutual exchange of Govt. Qtr. shall be allowed subject to the
condition that both the officer will not surrender and vacate the Qtr. for a period of
two years from the date of mutual transfer. In case, any of the allottee
surrenders/vacates his/her mutually exchanged Govt. Qtr. prior to the completion
of two years he shall not be granted House Rent Allowance for the remaining
period from the date of surrender/vacation of the Govt. Qtr. till the completion of
two years from the date of mutual exchange.

XXIV. MAINTENANCE OF RESIDENCE

 A Govt. servant to whom a residence has been allotted, shall
maintain the residence premises and the surrounding area in a clean condition to
the satisfaction of the Estate officer, Public Works Department, New Delhi,
Municipal Committee, Municipal Corporation of Delhi or Municipal Committee of
Cantonment Board as the case may be, failure to do so shall render him in-
eligible for continued retention of the residence.

XXV. SHARING OF RESIDENCE

(i) No Govt. servant shall share the residence allotted to him or any of the
out-houses, garages and stables appurtenant thereto. The servants
quarters, out-houses garages and stables should be used only for the
bonafide purposes.

(ii) The allottee should obtain written permission of the allotment officer
before sharing the accommodation with any person other than a
dependent member of his family and casual guests as defined in the
S.O. Such permission should be granted only after intimating the
employer of the sharer if he is a Govt. servant or serving in
Corporation and obtaining an undertaking from the proposed sharer
duly attested by his/her employer, that he will not draw house rent
allowance for the period of sharing. Permission if granted should be
made renewable at quarterly intervals after re-verification and
satisfaction of the Allotment Officer that the concession in no way
prejudice to the requirements of discipline and harmonious relations
between neighbours.

XXVI. UNAUTHORISED CONSTRUCTION/STRUCTURE

If a Govt. servant to whom a residence has been allotted raises any
unauthorized construction/structure in any part of the residence or uses the
residence or any portion thereof for any purpose other than that for which it is
meant, or tampers with the electric or water connection or violate the terms and
conditions of the allotment or uses the residence or premises or permits or
suffers the residence or premises to be used for any purpose which the Allotment
Officer considers to be improper or conducts himself in a manner which in his
opinion is prejudicial to the maintenance of harmonious relations with his
neighbours or knowingly furnishes incorrect information in any application or
written statement with a view to securing the allotment, the Allotment Officer
may, without prejudice to any other disciplinary action that may be taken against
him, cancel the allotment of the residence.

Explanation:-
In this sub-clause the expression Govt. servant includes, unless the
context otherwise required, a member of his family and any person claiming
through the Govt. servant.
XXVII. SUBLETTING

[i] If a Govt. servant sublets a residence allotted to him/her or any

portion thereof or any of the out-houses, garages or stables
appurtenant thereto he may ,without prejudice to any other action
that may be taken against him , be charged enhanced licence fee
not exceeding four times of the standard licence fee flat rate under
F.R-45-A. The quantum of licence fee to be recovered and the
period for which the same is to be recovered in each case will be
decided by the Allotment Officer on merit.

[ii] Allotment of the Govt. Qtr. may be cancelled after issuing SCN and
considering the reply of allottee straightway.

[iii] He/She may be debarred for further allotment of Govt. Qtr. for
maximum three Years.

[iv] The matter shall be taken up with the concerned authority for
initiating the Departmental proceedings against the delinquent
Govt. servant Under Delhi Police Act, 1978 read with Delhi Police
(Punishment & Appeal) Rules, 1980/Rule-14 of the CCS (CCA)
 Conduct Rules, 1965. Where action to cancel the allotment is taken
on account of unauthorized subletting of the premises by the
allottee, a period of sixty days shall be allowed to the allottee. The
allotment shall be cancelled with effect from the date of vacation of
the premises or expiry of the period of sixty days from the date of
order for the cancellation of the allotment whichever is earlier.

[v] The Allotment Officer shall be competent to take all or any of the
action under sub- clause (i) , (ii) and [iii] above, and also to declare
the Govt. Servant, who commits a breach of S.O. and instructions
issued to him, to be ineligible for allotment of residential
accommodation upto a period not exceeding three years. Before
canceling an allotment an opportunity will be given to the allottee to
make representation against the proposed action and the allotment
may be cancelled after considering his reply.

XXVIII. KEEPING OF ANIMALS

Horses, buffaloes, cows, goats, hens and other animals shall not be
kept inside the Govt. accommodation or within their compounds etc. without the
prior sanction of the Allotment Officer, which shall be granted only when proper
accommodation exists for such animal to which they must be confined with due
regard to sanitation of the premises and neighborhood. In no case, permission
shall be granted to erect accommodation of temporary premises to keep animal
and allottee shall pay for any damages caused by such animal to Govt. property,
as decided by the Allotment Officer in each case.

XXIX. OVERSTAY IN RESIDENCE AFTER CANCELLATION OF

ALLOTMENT AND CHARGING OF DAMAGE CHARGES.

Where, after an allotment has been cancelled or is deemed to be

cancelled under any provision contained in the S.O., the residence remain or has
remained in occupation of the Govt. servant to whom it was allotted or any
person claiming through him, such Govt. servant shall be liable to pay damage
charges for use and occupation of the residence, services, furniture and garden
charges determined by the Allotment Officer through P.W.D., authorities from
time to time.

XXX. CONTINUANCE OF ALLOTMENT MADE PRIOR TO THE ISSUE OF

THIS S.O.

(i) Any valid allotment of a residence which is subsisting immediately

before the commencement of the S.O. or under the rules/orders then in
force, shall be deemed to be an allotment duly made under the S.O.
not withstanding that the Govt. servant to whom it has been made, is
not entitled to a residence of that type under para-V and all the
proceeding provision of the S.O. shall apply in relation to that allotment
and that govt. servant accordingly.

(ii) House Owning Officer: - The allotment of a residence to an Officer

(G.O., Class-IV and other civilian employee) who has a house of his
own in Delhi shall be made in accordance with instructions contained
in Directorate of Estate, Govt. of India, New Delhi’s Memorandum No.
12031(2)/81-Pol.II, dated 5.5.1984 read with this Headquarters
endorsement No. 4022-80/Allotment Cell/PHQ dated 4.12.89 and
licence fee recovered at prescribed rates by the allotment officer
concerned.

XXXI. INTERPRETATION & RELAXATION OF S.O.

(i) If there is any disputed allotment in the list of allotment, the

applicant can submit his application directly to the Joint
 CP/GA or Spl. CP/Admn without having to go through
normal channel and such allotment will be frozen till a
decision taken on merits.

(ii) If any question arises as to the interpretation of the S.O., the decision
of the Commissioner of Police, Delhi thereon shall be final.

XXXII. SUPER SESSION CLAUSE

This S.O. supersedes S.O. No. 3/2006 (Revised) issued vide this
Headquarters No. 13500-13585/QAC-AC-IV/PHQ dated 29.7.2006 as amended
from time to time.

( Y.S. DADWAL )
COMMISSIONER OF POLICE
DELHI
OB No. 07/RB/PHQ dt. 31.3.2010

No.1051-1250/QAC/AC-I/PHQ dated Delhi the 31.3.2010.

Copy forwarded for information and strict compliance to:-
1. All Spl. Commissioners of Police, Delhi.
2. All Joint Commissioners of Police, Delhi.
3. All Addl. Commissioners of Police, Delhi.
4. S.O./P.A. to Commissioner of Police, Delhi.
5. All Dy. Commissioners of Police, Distts./Units including FRRO and
Principal/PTC, Jharoda Kalan, Delhi/New Delhi.
6. F.A., L.A. and F.A. to Commissioner of Police, Delhi.
7. All Assist. Commissioner of Police, PHQ including ACP/IT Centre/
PHQ/Delhi.
8. All Insprs./PHQ including Per. and Acctt./PHQ.
9. All S.H.O’s/R.I’s, Delhi/New Delhi. to be circulated by concerned
Distt./Unit DC’sP.
10. All Head Assistants in PHQ and QAC/PHQ.
11. Inspr./Admn./PHQ.
12. HAR/PHQ with 10 spare copies.

AMMENDMENT IN SO NO. 03/2010

Ref. this Hdqurs. Endst. No. 1051-1250/RB/AC-I/PHQ, DATED 31.3.2010

REGARDING Standing order No. 03/2010 for the allotment of residential
accommodation on the charge of Delhi Police. The following amendments are ordered to
be included:-

TEMPORARY ALLOTMENT FOR REPAIR OF ALLOTMENT QUARTER:-

Temporary allotment of the same type quarter will be made to the allotee whose allotted
quarter is not in living condition and needs major repair as per the report of concerned
AE/JE as well as Estate Officer. Temporarily allotted quarter shall be vacated by the
allottee within one month’s time from the date of receipt of the repair report of his
previous quarter and he/she shall have to shift to his/her previous quarter.

Sd/-
(AJAY CHADHA)
SPECIAL COMMISSIONER OF POLICE
ADMINISTRATION: DELHI.
OR NO. 105/10
NO. 16761 – 900 /RB/PHQ, Dated the 23/11/2010