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Notification

The 28th June, 1996

No. 6894-HIII (6)-96/12954.- The following rules framed by the Central

Government are hereby published for general information :-

In exercise of the power conferred by Rule 45 of the Fundamental Rules, the

Central Government hereby makes the following further amendments to supplementary
Rules regularizing the allotment of Government Residences belonging to the pool of the
Chandigarh Administration in Chandigarh, namely:-

1. Short title and application-S.R.-317-AM-1.-(1) These rules may be called

the Government Residences (Chandigarh Administration General Pool) Allotment
Rules, 1996.

(2) They shall come into force with immediate effect.

2. Definitions- SR-317-AM-2.- In these rules, unless the context otherwise

requires. :-

(a) “Adjoining Urban Estate” means any area declared by the state of the
Punjab or Haryana to be an urban estate under sub-section (1) of section 3 of
the Punjab Urban Estates (Development and Regulation) Act, 1964 (Punjab Act
No. 22 of 1964 ) and situated within ten kilometres from the boundaries of the
Chandigarh viz. Mohali or Panchkula.

(b) “Administrator” means the Administrator of the Union Territory of

Chandigarh.

(c) “Allotment” means the grant of the licence to a Government employee

to occupy a house or a portion thereof owned, leased or requisitioned by the
Government, for use by him as residence.

(d) “Allotment Year” means the year beginning on 1st April or such other
period as may be notified by the Administrator, Union Territory, Chandigarh.

(e) “Chairman” means the Chairman of the House Allotment Committee

Upper or Lower, as the case may be.

(f) “Chandigarh” means the areas within the limits of the Union Territory of
Chandigarh.

(g) “Committee” means the House Allotment Committee Upper or Lower, as

the case may be.
(h) “Eligible Employee” means an employee of the eligible office of the
Government of Punjab, Government of Haryana, Chandigarh Administration or of
Punjab and Haryana High Court working on regular basis in an eligible office or
on foreign service having posting with substantive charge at Chandigarh,
Panchkula or Mohali, except the District Level Offices or those offices which are
not State Level Offices at Panchkula or Mohali, as long as he retains lien on a
post in an eligible office, Mayor of the Municipal Corporation and also the
employees of the Chandigarh Administration transferred to the Municipal
Corporation, Chandigarh, only Chairpersons of Human Rights Commissions,
Lokayuktas, Chief Information Commissioners, State Election Commissioners and
Chief Commissioners of Right to Service/Transparency and Accountability
Commissions as established by the State of Punjab and Haryana and U.T.,
Chandigarh Administration will be entitled for Government accommodation, who
are employed on full time basis and are getting their salary from the
consolidated Fund, and if employed on contractual basis their contractual period
is not less than three years. The application of any other Commission/Authority
constituted by State Government/U.T., Administration will not be considered
irrespective of any provision in their appointment letter. They can be provided
financial compensation for securing accommodation, by their appointing
authority.

Provided that the Chairman/President/Member of various

Commission/Boards/Consumer Forums etc. set up by the States of Punjab,
Haryana and Chandigarh Administration and appointed after their retirement etc.
and having their own houses in the Urban Estates of Panchkula, Mohali or in the
Union Territory, Chandigarh, in their own names or in their spouses or their
dependent children, shall not be “eligible” for allotment of Government Houses of
Chandigarh Administration General Pool.

(Amended vide Notification Nos. 299 dated 2.6.97, 283 dated

10.5.2001, 391 dated 18.6.2004, 1156 dated 07.07.2008, 1231 dated
16.11.2018 and 681 dated 18th/31st July, 2019)

(i) “Eligible Office” means an office of the Governments of Punjab,

Haryana, Chandigarh Administration and Punjab and Haryana High Court located
at Chandigarh, Panchkula or Mohali, except the District Level Offices or those
offices which are not State Level Offices at Panchkula or Mohali, the staff of
which has been declared by the Chandigarh Administration to be eligible for
accommodation under these rules, Office of the Municipal Corporation,
Chandigarh in respect of the employees of the Chandigarh Administration
transferred to Municipal Corporation, Chandigarh, only Chairpersons of Human
Rights Commissions, Lokayuktas, Chief Information Commissioners, State
Election Commissioners and Chief Commissioners of Right to
Service/Transparency and Accountability Commissions as established by the
State of Punjab and Haryana and U.T., Chandigarh Administration will be entitled
for Government accommodation, who are employed on full time basis and are
getting their salary from the consolidated Fund, and if employed on contractual
basis their contractual period is not less than three years” and Chief
Ministers/Ministers/Deputy Ministers/ Leaders of opposition of Punjab and
Haryana Government for houses in the Chief Ministers pool only. The application
of any other Commission/Authority constituted by State Government/U.T.,
Administration will not be considered irrespective of any provision in their
appointment letter. They can be provided financial compensation for securing
accommodation, by their appointing authority.

Provided that the employees of those departments of the Union Territory

Administration, who have their own departmental pool, shall not entitled for the
allotment of houses from Chandigarh Administration Pool. Provided that
officers/officials holding additional charge of a post at Chandigarh and having
substantive charge outside Chandigarh, Mohali or Panchkula will not fall within
the expression “Eligible Office”.

Provided that the Chairman/President/Member of various

Commission/Boards/Consumer Forums etc. set up by the States of Punjab,
Haryana and Chandigarh Administration and appointed after their retirement etc.
and having their own houses in the Urban Estates of Panchkula, Mohali or in the
Union Territory, Chandigarh, in their own names or in their spouses or their
dependent children, shall not be “eligible” for allotment of Government Houses of
Chandigarh Administration General Pool.

(Amended vide Notification Nos.299 dated 2.6.97, 86 dated 12.2.1998,

283 dated 10.5.2001, 1156 dated 07.07.2008, 1231 dated 16.11.2018
and 681 dated 18th/31st July, 2019)

(j) “Emoluments” means the emoluments as defined in FR-9(21) (a) (ii) i.e.
only basic pay and no other allowances are to be taken into account.

Explanation : In the case of an officer who is under suspension the

emoluments drawn by him on the first day of the allotment year in which he is
placed under suspension or, if he is placed under suspension on the first day of
the allotment year, the emoluments drawn by him immediately before that
date shall be taken as his emoluments.

(k) “Family” means the wife or husband, as the case may be, parents,
children, adopted children, step children, brothers and sisters as ordinarily reside
with the Government employee.

(l) “Government” means the Administrator, Union Territory, Chandigarh.

(m) “House” means a building or part thereof used for residential purposes
and situated within the territorial limits of Chandigarh or of any adjoining urban
estates.

(n) “Licence Fee” means the sum of money payable monthly in respect of a
residence allotted under these rules.

(o) “Priority Date” of an employee in relation to a type of residence to

which he is eligible under the provisions of these rules means the date from
which he is holding the post under the Chandigarh Administration, High Court of
Punjab and Haryana or a State Government or on foreign service except for the
period of leave without pay as the case may, in respect of Type 3 (old) to Type
13 (old), Type I (New) to V(New) Duplex Type and Type VI (New) Houses; and
earliest date from which he has been continuously drawing emoluments in a post
under the Chandigarh Administration or a State Government or on foreign
service, except for periods of leave without pay in respect of Type V (New) Flat
Type accommodation:

Provided that inter se seniority of the officers shall be determined of the

basis of the date on their becoming eligible for a particular type of house:

Provided further that where the priority date of two or more employees is
the same the seniority amongst them shall be determined on the basis of the
emoluments drawn by them on the date of their becoming eligible for a
particular type, the employee in receipt of higher emoluments taking precedence
over the employee in receipt of lower emoluments; and where the emoluments
are equal, on the basis of their length of service and where the services is also
equal on the basis of age, the older person taking precedence over the younger:

Provided further that the priority date in respect of an employee shall be

maintained at a time for one particular type of residence only.

Provided further that the priority date in respect of a retired employee

shall be reckoned from the date of his/her employment in an eligible office for
allotment of government residence as per his/her entitlement/eligibility for the
said purpose, such retired employee has to apply a fresh and also to vacate the
house, if any, already under his/her occupation immediately on the expiry of
permissible period of retention as provided under Rule SR-317- AM-13.

Provided further that the priority date in respect of the Chairpersons of

Human Rights Commissions, Lokayuktas, Chief Information Commissioners, State
Election Commissioners and Chief Commissioners of Right to
Service/Transparency and Accountability Commissions as established by the
State of Punjab and Haryana and U.T., Chandigarh Administration shall be
reckoned from the date of their appointment as such. The application of any
other Commission/Authority constituted by State Government/U.T.,
Administration will not be considered irrespective of any provision in their
appointment letter. They can be provided financial compensation for securing
accommodation, by their appointing authority.

Provided that the Chairman/President/Member of various

Commission/Boards/Consumer Forums etc. set up by the States of Punjab,
Haryana and Chandigarh Administration and appointed after their retirement etc.
and having their own houses in the Urban Estates of Panchkula, Mohali or in the
Union Territory, Chandigarh, in their own names or in their spouses or their
dependent children, shall not be “eligible” for allotment of Government Houses of
Chandigarh Administration General Pool.

(Amended vide orders dated 17.12.2009, Notification No. 1231 dated

16.11.2018 and 681 dated 18th/31st July, 2019)

(p) “Residence” means a building or a party there of used as a unit of

residence for the time being under the administrative control of the Chandigarh
Administration.

(q) “Secretary” means a Secretary, House Allotment Committee, Upper or

Lower, as the case may be.

(r) “Subletting” means letting out and includes sharing of the whole or any
part of the residence by an allottee with another person with or without payment
of rent by such person.

Explanation : Any sharing or accommodation by an allottee with the

members of his family and close relations shall not be deemed to be subletting
so long as the government employee is not disqualified from retaining the
residence allottee to him.

(s) “Temporary Transfer” means a transfer which involves an absence

from Chandigarh for a period not exceeding six months.
(t) “Transfer” means transfer from Chandigarh to any other place except
Mohali and Panchkula, except the District Level Offices or those offices which are
not State Level Offices at Panchkula or Mohali, or from an eligible office to an
ineligible office in Chandigarh, Mohali and Panchkula. except the District Level
Offices or those offices which are not State Level Offices at Panchkula or Mohali.

(u) “Type” in relation to an employee means the type of residence for which
 he is eligible under rule 5.

3. Allotment to Husband and wife, eligibility in case of officers who are

married to each other. S.R. 317-AM- 3(1).– No Government employee
shall be allotted a residence under these rules unless the wife or the husband, as
the case may be, of the government employee, who has already been allotted a
residence, surrenders it :

Provided that this rule shall not apply where the husband and wife are
residing separately in pursuance of an order for judicial separation made by any
court.

(2) Where two government employees is occupation of separate residence

allotted under these rules, marry each other they shall, within one month of the
marriage, surrender one of the residences.

(3) Where a residence is not surrendered as required by sub-rule(2), the

allotment of the residence of the lower type shall be deemed to have been
cancelled on the expiry of such period and if the residences are of the same
type, the allotment of either of them, shall be deemed to have been cancelled on
the expiry of such period, as the Secretary, House Allotment Committee may
decide.

(4) Where both husband and wife are employed in the eligible office, the title
of each of them to allotment of a residence under these rules shall be considered
independently.

(5) Notwithstanding anything contained in sub-rules (1) to (4) above:-

(a) If a wife or husband, as the case may be, who is an allottee of a

residence under these rules, is subsequently allotted a residential
accommodation at the same Station from a pool to which these rules do
not apply, she or he, as the case may be, shall surrender any one of the
residence with in one month of such allotment.

Provided that this clause shall not apply where the husband and
wife are residing separately in pursuance of an order of judicial separation
made by any court.

(b) Where two officers, in occupation of separate residences at the

same Station, one allotted under these rules and another from a pool to
which these rules do not apply marry each other, any one of them shall
surrender any one of the residences within one month of such marriage.

(c) If a residence is not surrendered as required under clause (a) or

(b) above, the allotment of the residence in the Chandigarh Administration
General Pool shall be deemed to have been cancelled on the expiry of
such period.
4. Employees owning houses to be ineligible for allotment under these Rules,
S.R.-317-A.M.4.—(1) No employee shall be eligible for allotment of Government
residence under these rules if he or his spouse or any of his dependant children
owns a house at Chandigarh, or at the adjoining urban estates of Panchkula or
Mohali, unless he is willing to pay double the normal licence fee.

Provided that this rule shall not apply to the employees living in the
earmarked residences.
 (2) If on the coming into force of these rules, an employee already in
occupation of Government residence, his spouse or any of this dependant
children, owns a house at Chandigarh or the adjoining urban estates of
Panchkula or Mohali, he shall surrender the Government residence in his
occupation within a period of two months. However, he will have the option to
retain the same on the payment of double the normal licence fee.

(3) Where an employee to whom sub-rule (2) is applicable does not surrender
the Government residence as required, he shall be liable to pay damages for use
and occupation of the residence equal to double the normal licence fee from the
date on which he is required to surrender the Government residence.

(4) Where after a Government residence has been allotted to an employee,

he or his spouse or any of his dependant children constructs or otherwise
becomes the owner of a house at Chandigarh or at the adjoining urban estates
of Panchkula or Mohali shall notify the fact to the Secretary within a period of
four weeks from the date on which he or such member becomes the owner of
the house or completes the construction thereof and he shall, thereafter, be
governed by the provisions of sub-rules (1) to (4).

Explanation : A person shall be deemed to become the owner of a house, in

the case of a newly constructed house, as from the date the Estate Officer
concerned gives a certificate of completion in relation to the house or the date of
actual occupation of the house, whichever his earlier.

5. Classification of residences for allotment, S.R.-317-A.M.5.- (1) save as

otherwise provided in these rules, a Government employee shall be eligible on
the basis of the emoluments/designation, for allotment of a residence of the type
shown in the table of Annexure-I attached to these rules. Entitlement for the
different categories of house shall be determined by the Administrator, Union
Territory, Chandigarh from time to time, keeping in view the change in the
emoluments/designation or otherwise in consultation with the House Allotment
Committee(Upper).

(2) A government employee shall have the option to apply for the type of
residence to which he has been entitled on the basis of his emoluments/post on
the earliest date, since when he has served in an office of the government of
Punjab, Haryana and Chandigarh Administration or the higher type he may
have become eligible at any time thereafter.

6. Maintenance of Transit Accommodation Pool SR -317-AM-6 (1):-

Notwithstanding anything contained in these rules, there shall be a transit
accommodation pool consisting of Type-V (New) Flat type Residence in Sector
19.
(2) Residences of Type-V (New) Flat type in Sector-19 shall be allotted to the
eligible officers of the All India Services, State Civil Services (Executive and
Judicial and Head of Departments.), Members of the Haryana Public Service
Commission, Chandigarh.

Provided that the inter se-seniority of the officers for allotment of transit
accommodation shall be determined on the basis of the date since when he has
been in service in an office of Government of Punjab, Haryana and Union
Territory Administration.

(Amended vide Office order No. 358 dated 10.7.97)

 The House Allotment Committee (Upper) in its meeting held on
17.8.2011, vide agenda item No. 8 decided as under:-

“The House Allotment Committee approved the proposal as detailed in the

agenda that the Central Government Group ‘A’ service Officers may be allotted
the Transit Accommodation Sector 19 but only upto a maximum period of 6
months, subject to availability.”

The House Allotment Committee (Upper) in its meeting held on

10.6.2014, vide agenda item No. 10 (ii) decided as under:-

“The Committee was apprised that generally around 15 or more

transit flats in Sector 19 on the 2nd & 3rd floors remain vacant. It was
decided by the Committee that the top floor (3 rd floor) houses in the
Transit flats Sector 19, Chandigarh, be made available for allotment to
the Chief Engineers/ Chief Architects/ Chief Town Planners/
Superintending Engineers/ Senior Architects/ Senior Town Planners
who are otherwise entiltled for allotment of Type-7/ Type-8 houses.”

(3) Officer occupying transit accommodation pool residence shall also be

entitled to allotment of a residence of the entitled category from the Chandigarh
Administration General Pool. On allotment of residence of entitled category,
transit accommodation shall have to be vacated.”

(Amended Vide notification No. 2017/A5/1991 dated 19/20.12.2017)

Priority would be given to IAS/IPS/IFS/HCS/PCS (Executive and

Judicial)/DANIPS posted in/on deputation to UT Chandigarh for allotment of
Transit Flats in Sector 19, Chandigarh.

The Central Government Group ‘A’ Officers working in Central Govt.

Offices at Chandigarh may be allotted Transit Flats in Sector 19, Chandigarh, for
a period of six months, subject to the condition that :

i) On submission of an affidavit that neither he/she nor his/her

spouse or dependent family member owns a house in the Urban Estates
of Chandigarh, Panchkula and Mohali ;

i) the allottee will be charged Rs.800/- per month as Transit

Accommodation Fee (TAF) and

i) the applicant has applied in the Central Government Pool (with

details of the eligibility etc.) and will also supply the copy of that while
applying for the Transit Accommodation.

iv) On receipt of Certificate of Non-Availability of accommodation with

Director Estates/Central Pool.

V) An Affidavit/ undertaking that he/she shall not be withdrawing

HRA (House Rent Allowance) from his department during his
occupation of the Transit Accommodation.

Further extension of validity of allotment of Transit Flat for another six

months would be allowed to the said Officer subject to:

i) On receipt of certificate from his/her office regarding status of his

application for allotment of accommodation with Director Estates/Central
Pool and
 i) On receipt of certificate of Non-availability of accommodation with
Director Estates/ Central Pool and

i) TAF now shall be charged at Rs.1600/- per month.

Further extension for beyond one extension shall not be allowed.

It shall be permitted only in exceptional cases with the approval of

Adviser to the Administrator, Union Territory, Chandigarh.

However, TAF to be charged at Rs.2400/- per month.

That the transit accommodation will be available only for incoming

officers to Chandigarh, who are waiting allotment of regular houses in
Chandigarh. This will apply to all categories of employees including judicial
officers.

In the case of Judicial Officers working in District Court/ High Court,

Chandigarh, who have been transferred outside UT Chandigarh shall not be
eligible for Transit Accommodation.

(Amended Vide notification No. 2020/A5/2009 dated 25.02.2020)

7. Chandigarh Administration Pool of Residences S.R.-317-AM-7.-(1).

There shall be earmarked houses for Chief Secretaries to the Governments of
Punjab and Haryana, Adviser to the Administrator, Union Territory, Chandigarh,
Principal Secretaries to the Chief Ministers of Punjab and Haryana, Director
General of Police(Head of State Police Force) Punjab and Haryana, Inspector
General of Police, Deputy Commissioner and Senior Superintendent of Police of
Union Territory Administration, Judicial Officers, Chairmen of State Human Right
Commissions, Lokayuktas, Chief Information Commissioners, State Election
Commissioners of Punjab and Haryana, Chief Commissioner, Punjab Right to
Service Commission and other category of officers, as may be determined by the
Administrator Union Territory, Chandigarh from time to time in consultation with
the House Allotment Committee(Upper).

The outgoing incumbents will have to vacate these earmarked houses

within one month of the expiry of their term so that these can be made available
to the next incumbent.
(As per decision of the H.A.C (U) taken in its meeting held on 17.8.2011,
4.5.2012 and 6.10.2012)

Provided that the Chairman/President/Member of various

Commission/Boards/Consumer Forums etc. set up by the States of Punjab,
Haryana and Chandigarh Administration and appointed after their retirement etc.
and having their own houses in the Urban Estates of Panchkula, Mohali or in the
Union Territory, Chandigarh, in their own names or in their spouses or their
dependent children, shall not be “eligible” for allotment of Government Houses of
Chandigarh Administration General Pool.

(Amended Vide notification No. A5/2018/1231 dated 16.11.2018)

The House Allotment Committee (Upper) in its meeting held on 7.5.98

decided that the Registrar, High Court informed that Sh. Darshan Singh, CJM,
has already moved into private accommodation. The Committee approved the
proposal that as a Policy in case of these officers (Judicial Officers working in the
District courts Chandigarh) who are occupying earmarked accommodation,
transit accommodation may be offered for a period of 6 months which is the
normal retention period under rules, in such cases where a request for retention
of earmarked accommodation is received.

(As per decision of the H.A.C(U) taken in its meeting held on 7.5.98).

(2) All residential buildings which have not been earmarked for any particular
class of Government employees by designation or have not been allocated to any
particular Department, shall from part of the Chandigarh Administration General
Pool. These residences shall be allotted to eligible Government employees by the
House Allotment Committee Upper or Lower, as the case may be.

(3) There shall be two House Allotment Committees i.e. House Allotment
Committee, (Upper) and House Allotment Committee (Lower). The constitution
of these Committees shall be as under:-

House Allotment Committee(Upper).

i) Administrator, Union Territory, Administration Chairman.

ii) Member.
Chief Secretary to Government, Punjab or His
representative.
iii) Chief Secretary to Government, Haryana or His Member.
representative.
iv) Adviser to the Administrator, Union Territory, Member.
Chandigarh.
v) Registrar, Punjab and Haryana High Court. Member.
vi) Administrative Secretary, House Allotment, Union Member
Territory, Chandigarh. Secretary.

House Allotment Committee(Lower).

i) Adviser to the Administrator, Union Territory, Chairman.

Chandigarh.
ii) A nominee of the Government of Punjab. Member.
 iii) A nominee of the Government of Haryana. Member.
iv) Administrative Secretary, House Allotment, Union Member.
Territory, Chandigarh.
v) Additional Registrar, Punjab and Haryana High Member.
Court.
vi) Assistant Estate Officer, Union Territory, Member
Chandigarh. Secretary.

(4) The House Allotment Committee (Upper) shall meet as often as it may be
needed but at least once in a period of two months and House Allotment
Committee(Lower) at least once in a months in the first week of the month.

(5) The house of type 3 to 9 (old) and Type V and VI (New) shall be within
the purview of the House Allotment Committee(Upper) whereas the houses of
Type 10 to 13 (old) and Types I to IV (New) shall be within the purview of the
House Allotment Committee(Lower).

8. Controlling Authority S.R.-317-AM-8(1). The Administrator, Union Territory,

Chandigarh shall be the coordinating and controlling authority in respect of
residences belonging to the Chandigarh Administration. He may, from time to
time, add any residence to the Chandigarh Administration General Pool, or
withdraw from it for the purposes of allotment of any class or category of eligible
Government employees, Mayor of the Municipal Corporation as also the
employees of the Chandigarh Administration transferred to Municipal
Corporation, Chandigarh, the Chairpersons of Human Rights Commissions,
Lokayuktas, Chief Information Commissioners, State Election Commissioners and
Chief Commissioners of Right to Service/Transparency and Accountability
Commissions as established by the State of Punjab and Haryana and U.T.,
Chandigarh Administration, who are employed on full time basis and are getting
their salary from the consolidated Fund, and if employed on contractual basis
their contractual period is not less than three years and Chief Ministers/
Ministers/ Deputy Ministers/ Leaders of opposition of Punjab and Haryana
Government for the houses in the Chief Ministers Pool only or change the
classification of any residence on the recommendations of the House Allotment
Committee(Upper). The application of any other Commission/Authority
constituted by State Government/U.T., Administration will not be considered
irrespective of any provision in their appointment letter. They can be provided
financial compensation for securing accommodation, by their appointing
authority.

2. The allotment of all Government residences belonging to Chandigarh

Administration falling in different Pools shall be made strictly in accordance with
the provisions of these rules.

(Amended vide Notification Nos. 299 dated 2.6.1997, 86 dated

12.2.1998, 283 dated 10.5.2001 and 681 dated 18th/31st July, 2019)

9. Procedure for submission of application for allotment/change of Govt.

house:-
i) The Government employee covered under the definition of “Eligible
Employee” and working in an “Eligible Office” under Rule 2(h) and 2(i) shall
submit his Online application for allotment/change of Govt. house on the
prescribed form “A” on the official Website http://admser.chd.nic.in/has/ of
House Allotment Committee, U.T., Chandigarh duly filled in and the hard copy
ofthe same shall be forwarded by the Head of Department/Nodal Officer of the
Punjab Govt./Haryana Govt./ Punjab and Haryana High Court / Chandigarh
Administration.

Provided that the applications received under this Rule on or before 20th
day of a Calendar Month shall be considered for allotment in the succeeding
month. The applications received from 21st day to the last date of a calendar
month shall be entertained/ considered for allotment after the succeeding month.

i) The application form shall be examined by the House Allotment

Committee, U.T., Chandigarh. The incomplete application form or the application
form of in-eligible applicants shall be rejected straightaway by the House
Allotment Committee, UT, Chandigarh. Thereafter, the applicant shall submit a
fresh Online application on the above mentioned official website of Chandigarh
Administration after removing the objection(s). After considering the eligible
applications, the seniority lists shall be updated every month, on the above
mentioned official website of Chandigarh Administration.

i) There shall be combined seniority list of the employees of Punjab,

Haryana, Punjab and Haryana High Court and Chandigarh Administration for the
allotment/change of Government residences on the basis of their date of
eligibility.

iv) The eligible applicant can check the status of his/her seniority list in
respect of the type of house for which he/she has submitted the online
application.

v) The Executive Engineer, C.P.Division No.3, Chandigarh shall submit online,

an update report of vacant Government houses fit forallotment/ fit for
occupation, belonging to Chandigarh Administration General Pool to enable the
eligible applicants to ascertain the vacancy report of Government houses.

The Executive Engineer, C.P.Divn.No.3, Chandigarh while updating the

online vacation report of Government houses of Chandigarh Administration
General Pool shall indicate against each house whether it is fit for allotment or
not due to its major renovation/major repair etc. The houses which are not fit for
allotment/ fit for occupation shall not figure in the online update vacationreport.

vi) The allotment of vacant Government houses shall be made through the
“bidding system” every month. The eligible applicants existingin the current
seniority list shall submit maximum three options/bids for allotment of a Govt.
house of the type applied for, from 1st to 8th of every month. The allotment of
any Government house shall be made to the senior most applicant from the total
bids received against that house, on the basis of date of their eligibility/ priority.
The applicants who are not allotted Govt. houses after bidding, shall have the
option to submit/ exercise their bid from 1st to 8th of the succeeding month of
the calendar year.

Provided that no allotment shall be made to the eligible applicants who

have not participated in the “bid” for allotment of Government house. No written
request for allotment of particular houses shall be entertained/ considered by the
House Allotment Committee, Chandigarh, in future.

vi) The intimation with regard to the allotment of Government houses to the
successful applicant by way of bidding system, shall be given through SMS. The
 applicants after giving the option/bid, can check their status of the allotment of
house in the seniority list on the above mentioned website of Chandigarh
Administration.

vii) After getting the allotment order of the Government house, the applicant
shall contact the Work Inspector, Occupation/Vacation of the area concerned
for taking over the possession of the allotted house within 14 days from the date
of issue of the allotment order.

(Substituted vide Notification No.14 dated 23.1.2017)

10. Allotment of Residences:-SR-317-AM-10- Save as otherwise provided in

these rules, when a residence falls vacant, it will be allotted to the senior most
eligible applicant having the earliest priority date for that type of residence,
desiring On Turn allotment or Change of accommodation to that type under the
provisions of rule 9 or 17. The allotment of a residence of a type higher than that
for which the applicant is eligible under rule 5 shall not be allotted and he shall
also not be compelled to accept a residence of a type lower than that for which
he is eligible under rule 5”.

(Substituted vide Notification No.14 dated 23.1.2017)

11. Out of Turn Allotment S.R.-317-AM-11.(1) The House Allotment Committee

may allot a house on out of turn basis in the following cases.

(a) Allotment of residence to the member of the family of

deceased Government employee:

(i) When a Government employee in occupation of a

Government residence dies while in service, accommodation may
be allotted to his spouse, family comprising of dependent or a
son, or an unmarried daughter, on compassionate grounds, subject
to fulfilment of other prescribed conditions including that of not
owning a house in Union Territory, Chandigarh, Mohali or
Panchkula.

(i) Thus, if a Government employee dies in harness and was

living in a Government accommodation, his family comprising of
dependent would be allowed to retain the same house as
prescribed below. However, if the deceased was working in
department which has its own pool of houses, the house would be
allotted to be retained from that pool only.

(i) That if the deceased was working at Chandigarh but he and

his family were not living in Chandigarh, no claim shall be
entertained.

(iv) if the allottee expired during retention period, no claim shall

be entertained.

(v) Provided that if the allottee was allowed retention after

transfer outside Chandigarh and expired during retention period, no
claim shall be entertained.

(vi) That if the deceased was residing in earmarked house,

his/her family will have to vacate the earmarked house and a
 general category house will be allotted to the family as per his/her
entitlement.

(vi) Provided that if the deceased is working elsewhere and living

at Chandigarh no claim shall be entertained.

(vi) if within three years of the death of the allottee, kin get a
Government job then the kin shall be allotted house of his entitled
category though on out of turn basis:

Provided that such accommodation shall not be higher than

the type to which such member of the family of the deceased is
entitled.

Provided further that such member of the family of the

deceased applying for allotment under this sub rule shall not be
allotted accommodation of a type higher than the type already in
occupation of the deceased even though the applicant may be
entitled to such higher type.

(Amended vide Notification No.1650 dated 8th June, 2010)

(aa) When a Government employee in occupation of a Government

residence, retires on medical ground, before the age of 55 years, his/ her
members of the family who is already in Government service shall also be
entitled to the allotment of Government accommodation of the entitled
category under the aforementioned rule.

(As amended vide Notification Nos. 459 dated 5.9.1997,

543 dated 11.11.1997, 444 dated 16.7.2003 and 504 dated
4.8.2004)

(b) Allotment of residence to spouse of Government

accommodation is transferred outside Chandigarh:

When a Government employee in occupation of Government

accommodation is transferred outside Chandigarh, the same residence
may be transferred in the name of his spouse subject to the condition that
the spouse is working in an eligible office and is entitled to the same type
of accommodation. However, in case the spouse is not entitled to the
same type he/she may be allotted a residence of his/her entitlement:

Provided further that such spouse shall not be allotted

accommodation under this sub-rule of a type higher than the type already
in occupation of the transferred employee even though the applicant may
be entitled to such higher type.

(c) Allotment of residence to spouse on retirement of

Government employee:-

When a Government employee in occupation of government

accommodation retires, the same residence may be transferred in the
name of the spouse subject to the condition that such spouse is working
in an eligible office and is entitled to the said type of accommodation.
However, in case the spouse is not entitled to the said type he/she may be
made an allotment as per his/her entitlement:

Provided that such spouse shall not be allotted accommodation

under this sub-rule of a type higher than the type already in occupation of
the retiree even though the applicant may be entitled to such higher type.

The House Allotment Committee (Upper) in its meeting held on

16.11.1998, vide agenda item No. 8 decided as under:-

“The Committee decided to allot a house of her entitled category to

Smt. Jaishri Rana, Lecturer out of the General Pool. The Committee
further decided that as a matter of Policy, spouses of employees
occupying govt. accommodation out of a departmental pool be allotted
their entitled category accommodation out of the general pool following
the retirement of the employee in occupation of departmental
accommodation.”

(d) Allotment of residence to Government employee vacating

earmarked house:

When a Government employee in occupation of earmarked

accommodation of the General Pool ceases to hold the post for which the
said accommodation is earmarked, he shall be allotted a house of his
entitled category under this sub-rule subject to the condition that the
employee continues to be posted at Chandigarh, Panchkula or Mohali,
except the District Level Offices or those offices which are not State Level
Offices at Panchkula or Mohali:

Provided that if the house of entitled category is not available, he

shall be allotted a house of category below entitlement :

(e) Allotment of a residence to a government employee due to

functional requirements:

This sub rule stands struck off in view of the Judgment delivered by
the Hon’ble Supreme Court of India in S.L.P.No.15714 of 2011 titled as
‘Asha Sharma and others Versus Chandigarh Administration and another’.

(f) Allotment of a residence to a Government employee in

exceptional circumstances of hardship or in public interest.

A Government employee of an eligible office may, for the reasons

to be recorded in writing, be allotted a residence of the entitlement under
this sub-rule in exceptional circumstances of hardship or in publicinterest.

Provided that the Government employee owning house in

Chandigarh, Mohali and Panchkula in his own name or in the name of his
spouse or any of his dependent children shall not be entitled for allotment
of residence under this sub-rule.

(*The House Allotment Committee (Upper) held on 10.6.2014

has decided to allot houses of the entitled category for all
employees/officers in the cases of out of Turn Allotments Rule
under Rule SR-317-AM-11(1)(f).)
 “Out of turn allotment” of houses will not be considered for any
applicant who is already in occupation of government house unless the
occupant has spent 5 years in existing house except in exceptional/
medical grounds.

This will apply to even such cases, where the allottee is staying in
government accommodation below his entitled category. He has to follow
the queue for allotment in the entitled category.

(Amended Vide notification No. 681 dated 18/31 st July, 2019)

(g) Allotment of Residences to a Government employee on

transfer to States of Jammu and Kashmir, Assam, Meghalaya,
Nagaland, Tripura, Arunachal Pradesh and Mizoram and Union
Territories of Andaman and Nicobar Islands and Lakshadweep.

A Government employee of an eligible office, already in occupation

of Chandigarh Administration General Pool house of his entitled category
at the time of allotment and not on the date of his transfer to State of
Jammu and Kashmir, Assam, Meghalaya, Nagaland, Tripura, Arunachal
Pradesh, Mizoram and Union Territories of Andaman and Nicobar Islands
and Lakshadweep shall be allotted accommodation of one type below the
type of accommodation in his occupation, in the same or nearby locality,
in case the officers request for allotment of alternativeaccommodation.

(2) Notwithstanding anything contained in these rules, not more

than 10% of the houses allotted in a year under clauses (e) and (f),
shall be allotted on out of turn basis. This limit shall, however, be not
applicable in respect of out of turn allotments under clauses (a) to (d)
of sub rule(1).

The House Allotment Committee (Upper) in its meeting held on 27.3.2003,

approved the following guidelines for out of turn allotments which were issued
by the Chandigarh Administration vide its letter dated 1.5.2003:-

Rule 11(f) provided for out of turn allotment of Government residence to

an eligible Govt. employee “in exceptional circumstances of hardship or in public
interest” subject, of course, to the conditions mentioned in the proviso.

1. Cases of Physical and mental handicap, widows, blinds, applicants

or their spouses suffering from Cancer or Aids or mentally retarded , being
cases of exceptional hardships warranting out of turn allotment on
compassionate grounds would be considered under Rule 11(f) being
covered under “exceptional circumstances of hardship”.

It is made clear that the disability of the applicant/ dependent of

the applicant duly certified by the Medical Board of the concerned State/
Chandigarh Administration, U.T., Govt. would only be considered for out
of turn allotment on Medical Grounds.

2. So far as Public interest is concerned, cases of those employees

would be considered who in public interest, have to perform official duties
and other such functions as would warrant out of turn allotment of Govt.
accommodation. The following factors would be pertinent in this regard:-
i) The employee should be working with a public servant
whose nature of official responsibility and duty is such as would
necessitate working beyond the normal office hours, the
supervisory public servant would certify that the official for whom
an out of turn allotment is being recommended by him also has to
perform such official responsibility/ duty which require him to work
at odd hours/ on holidays/ beyond office hours etc. and that out of
turn allotment of Govt. house is , therefore, essential in order to
enable such official to discharge his duty satisfactorily.
The name of only such official should be recommended by
the supervisory official who has worked with him for a period not
less than 6 months continuously.

i) Twenty (20) recommendations each shall be made by the

Punjab and Haryana Governments and Chandigarh Administration’;
Fourteen (14) recommendations shall be made by the Punjab and
Haryana High Court, Chandigarh. The recommendations shall be
routed through the Chief Secretary to the respective Government/
Advisor to the Administrator, U.T., Chandigarh and in case of
Punjab and Haryana High Court, Chandigarh, through the Registrar
General. These recommendations will be considered in a year for
allotment of Govt. accommodation on out of turn basis on
functional requirement, in Public interest, keeping in view the
comparative staff strength.

3. No allotment of house be made on out of turn basis on security

grounds.

4. Such employees who are already in occupation of Govt.

accommodation out of the Chandigarh Administration Gneral Pool/
departmental pool houses/ state Govt. house would not be entitled for out
of turn allotment of the Chandigarh Administration General Pool.

5. There is provision of 10% of the houses allotted in a year to each

categories on out of turn basis under Rule SR-317-AM-11(2) of Govt.
Residences (Chandigarh Administration General Pool) Allotment Rules,
1996.

6. The number of houses allotted on out turn category, shall not at

any point of time, during the year exceed 10% of the houses allotted till
that time.

For allotment to be made under sub clause (a) to (d) of rule 11,
there is no restriction of 10% as per Notification No. 297 dated 2.6.97.
Out of the 10% for the cases of hardship and in public interest 50% quota
be reserved for physically handicapped person, widows, blind, applicants
or their spouses suffering from Cancer, Aids or Mentally retarded. The
cases of functional requirement and public interest be considered for out
of the balance quota of 50%. This would be dependant upon the number
of vacant houses arising in a year. It will be ensured that the quota is not
exceeded. The requests for allotment in the cases of hardship i.e.
physically handicapped persons, widows, blind applicants or their etc. shall
 also be routed through the Chief Secretary to Govt. Punjab/ Haryana,
Registrar, Punjab & Haryana High Court, Chandigarh as well as Adviser to
the Administrator, Union Territory, Chandigarh. It is desirable that the
facts of each case are got checked by the respective Heads before making
recommendations.

(Amended vide Notification Nos. 297 dated 2.6.97).

12. Non-acceptance of allotment or failure to occupy the allotted
residence after acceptance-S.R.-317-AM-12-(1) Where a Government
employee fails to accept the allotment of a residence or fails to take
possession of that residence, within 14 days of the date of issue of the letter
of allotment, he shall not be eligible for another allotment for a period of one
year from the date of issue of the allotment letter.

The House Allotment Committee (Upper) in its meeting held on

28.11.96, under the Chairmanship of H.E. the Administrator, Union
Territory, Chandigarh, at 11.30 A.M. in the Punjab Raj Bhawan,
Chandigarh has authorized the concerned Secretary, House Allotment
Committee to grant extension in deserving cases for a maximum periof
of four weeks.

(2) Where a Government employee applying under Rule 9 and occupying a

lower type of residence is allotted or offered a residence of the type for which he
is eligible under Rule 5, he may, on refusal of the said allotment or offer of
allotment, be permitted to continue in the previously allotted residence on the
following conditions, namely:-

(a) That such a Government employee shall not be eligible for another
allotment for a period of one year from the date of issue of allotment
letter of the higher type.

(b) While retaining the existing residence, he shall be charged the

same licence fee as he would have had to pay in respect of the
residence, so allotted or offered, or the licence fee payable in respect of
the residence already in his occupation, which ever is higher.

13. Period for which allotment subsists and concessional period for further
retention-S.R.-317-AM-13(1). An allotment shall be effective from the date
on which it is accepted by the Government servant and shall remain in force
until:-

(a) the expiry of the concessional period mentioned in column 2 of the

Table given in sub-rule (2):

(b) It is cancelled or is deemed to have been cancelled under these

rules.

(c) It is surrendered by the Government employee: or

(d) The employee ceases to occupy the residence.

(2) A residence allotted to a Government employee may, subject to sub-rule

(3), be retained on the happening of any of the events specified in column I, of
the Table below for the period specified in corresponding entry in column 2
thereof.
 TABLE

Events Permissible period of

Retention of residence.
(1) (2)
1. Retirement, Terminal leave, Resignation, Four Months.
dismissal or removal from Service,
termination of services or Unauthorized
absence without permission.
2. Transfer outside Chandigarh. Six months.
3. Temporary transfer in or outside India. Six months.
4. Leave (other than leave preparatory to For the entire period of
Retirement, refused leave, terminal leave.
leave.)
5. Leave preparatory to retirement or For the full period of leave
Refused leave granted under F.R..86. on full average pay subject
to a maximum of six
months inclusive of the
period permissible in the
case of retirement.

6. Deputation outside India One year.

7. On proceeding on training For full period of Training.
8. Death of the allottee One year (extendable upto
three years in case where
the deceased officer/ official
or his/ her dependent does
not own a house in Union
Territory, Chandigarh,
Mohali or Panchkula.

9. Transfer to State of Jammu & Kashmir, On payment of flat

Assam, Meghalaya, Nagaland, Tripura, rate/normal licence fee upto
Arunachal Pradesh, Mizoram and Union 30.6.2002 or till revised
Territories of Andaman and Nicobar orders are issued by Union
Islands and Lakshadweep. Territories of the
Government of India,
whichever is earlier.

Explanation.- The period permissible on transfer mentioned against

events 2 and 3 shall count from the date of relinquishing the charge. The period
for which the Government employee remains on leave before joining duty at the
new office shall not be taken into account in calculating the permissible period.

3. When a residence is retained under events (2) and (3) of the table in sub-
rule (2), the allotment shall be deemed to have been cancelled on the expiry of
the admissible concessional period unless immediately on the expiry thereof the
Government employee resumes duty in an eligible office in the Chandigarh.

4. A government employee who has retained the residence by virtue of the

concession under event (1) of the Table in sub-rule (2), shall on reinstatement in
an eligible office within the period specified in the said Table, be entitled to
retain that residence and shall also be eligible for any further allotment or
residence under these rules.

(Amended vide notification No. 2978, dated 17.12.2009)

 (Proviso to this sub rule deleted vide notification No. 2978, dated
17.12.2009.)

5. (This sub rule stands struck down in view of the judgment dated
0.8.2011 passed in SLP No.15714 of 2011 titled as ‘Asha Sharma
Versus Chandigarh Administration and others.)

Note:- The Hon’ble Supreme Court of India, vide its judgement

dated 30.8.2011 passed in SLP No. 15714 of 2011 titled as “Asha
Sharma Versus Chandigarh Administration, specifically not to allow
retention of houses under this sub rule i.e. under Sub Rule 13.5.
6. In case the government employee, who has been transferred outside
Chandigarh, Panchkula or Mohali, rejoins at Chandigarh, Panchkula or Mohali
except the District Level Offices or those offices which are not State Level Offices
at Panchkula or Mohali, within the period as prescribed in column 2 of the table
under sub-rule (2), the allotment of the same residence shall be regularized in
his/her name.

Provided that Government employee, who are in occupation of

Chandigarh Administration General Pool accommodation at the time of
proceeding on foreign service at Chandigarh, Panchkula or Mohali, except the
District Level Offices or those offices which are not State Level Offices at
Panchkula or Mohali, shall be allowed to continue in occupation of the
accommodation on payment of five times the normal licence fee as long as they
retain lien on a post in an eligible office on their rejoining in the eligible office,
the allotment of the same residence shall be regularized in his /her name.

7. The retention of house under event 9 of the table appended to sub rule
(2) shall be permissible to All India Services Officers & (Indian Administrative
Service, Indian Police Service, Indian Forest Service) as per details given herein
below namely:-

(a) Officer of All India Services from a State Cadre other than the
States in the North Eastern Region/ Union Territories cadre are sent on
deputation to the North Eastern Region, (Assam, Meghalaya, Manipur,
Nagaland, Tripura, Arunachal Pradesh and Mizoram) in public interest so
long as they are on deputation to the North Eastern Region/Jammu and
Kashmir.

(b) All India Services Officers of Union Territory Cadre who are posted
to one of the two Union Territories viz. Andaman and Nicobar, Island,
Lakshadweep/Jammu and Kashmir.

(c) Officers of All India Services Cadre borne on the State cadre
belonging to Assam, Meghalaya, Mizoram, Arunachal Pradesh, Manipur,
Tripura and Nagaland, who revert to the cadres at the end of the normal
tenure with the Central Government, for a period of 2 years including the
period of retention admissible under the rules at present. Such All India
Services Officers of these States who have to revert Pre-maturely in
Public interest maybe allowed the concession of retention of
accommodation/ allotment of alternative accommodation for the balance
period of their tenure of two years, whichever, is longer.

(Amended vide Notification Nos. 97 dated 18.2.98, 176 dated 10.5.99, 345 dated
 9.8.99, 630 dated 15.7.2002,504 dated 4.8.2004)

14. Provisions relating to licence fee-S.R.317-AM-14(1). Where an allotment

of accommodation or alternative accommodation has been accepted, the
liability for licence fee shall commence from the date of occupation or the
fifteenth day from the date of issue of the allotment order, whichever isearlier.
(2) Where a Government employee who after accepting the allotment, fails to
take possession of that accommodation within fourteen days of the issue of the
allotment order, he shall be charged licence fee from such date for a period of
one months or till the date on which the new allottee takes possession of the said
accommodation, whichever is earlier.

(3) Where a Government employee, who is already in occupation of a

residence, is allotted another residence and he occupies the new residence, the
allotment of the former residence shall be deemed to have been cancelled from
the date of occupation of the new residence. He may, however, retain the former
residence on payment of normal licence fee upto 10 days, for shifting.

Provided that if the former residence is not vacated within 10 days as

provided in sub-rule (3) above, the employee shall be liable to pay penal rent at
the rate of twenty times the normal licence fee for the entire period from the
date he takes possession of the new residence to the date of vacation of the old
residence.

The House Allotment Committee (Upper) in its meeting held on 4.10.2000

has decided to authorize the Secretary, House Allotment Committee (Upper) to
allow such retention on payment of normal licence fee for a maximum period of
60 days, instead of 30 days which was authorized by the House Allotment
Committee (Upper) in its meeting held on 12.9.97.

(4) Where a government employee to whom a house of higher category had

been allotted, who is otherwise not entitled for that category shall be liable to
vacate the said house immediately. However, he / she shall have the option
for out of turn allotment of the entitled category on payment of normal licence
fee.

(Amended vide notification No.1549 dated 11.10.07)

Provided that this sub-rule shall not be applicable in the case of allotments
of earmarked residence.

15. Personal liability of Government employee for payment of licence fee

till the vacation of residence-S.R. 317-AM-15.- A Government employee to
whom a residence has been allotted shall be personally liable for the
payment of the licence fee thereof and for any damages beyond usual wear
and tear caused thereto, or to the furniture, fixtures or fittings or services
provided therein by the Government during the period for which the residence
has been and remains allotted to him or, where the allotment has been
cancelled under any of the provisions of these rules, until the residence along
with the out-houses appurtenant thereto have been vacated and full vacant
possession thereof has been restored to the Government.

16. Surrender of allotment and period of notice –S.R. 317-AM-16.-(1) A

Government employee may at any time surrender an allotment by giving
intimation so as to reach the Secretary, at least fourteen days before the date of
 vacation of the residence. . The allotment of the residence shall be deemed
to have been cancelled with effect from the fifteenth day after the day on which
the letter is received by the Secretary or the date specified in the letter,
whichever is later. If he fails to give due notice, he shall be responsible for
payment of licence fee for fourteen days or the number of days by which the
notice given by him falls short of the period specified above:

Provided that the Secretary may accept a notice for shorter period,
in exceptional circumstances.
(2) A Government employee, who surrenders the residence under sub-
rule(1), shall not be considered again for allotment of government
accommodation for a period of one year from the date of such surrender.

17. “Change of Residence-SR-317-AM-17.-(1) A Government employee to

whom a residence has been allotted under these rules, on the completion of
one years stay in the present house, may apply to the Secretary, house
Allotment Committee for a change to another residence of the same type or
a residence of the type to which he is eligible under rule 5 and 9, whichever
is lower. Not more than one change will be allowed in respect of one type of
residence allotted to a government employee.

(2) A government employee, who intends to change the accommodation

already allotted to him shall submit his/her online application to the Secretary for
such change of residence on the prescribed amended form “A” duly filled in and
the hard copy of the same shall be forwarded by the Head of Department/Nodal
Officer of the concerned State Govt. After acceptance, the name of the applicant
shall be included in the combined current combined seniority list of that type.
The inter-se-seniority of the applicants so included shall be determined keeping
in view his/her date of eligibility for that type of house.

(3) Change shall be offered in the order of seniority determined in accordance

with sub-rule (2) above, having regard to the employee’s preference to the
extent possible:

Provided that no change of residence shall be allowed during the period of

six months immediately preceding the date of superannuation or within one year
of allotment:

Provided that the change will be given in the same type of residence and
change shall also be allowed from old types of residences to the new types of
residence and vice versa:

Provided that Government employees, to whom residences of the same

type have been allotted under these rules, after the completion of 2 years stay in
the present house, may apply for permission of mutual exchange in present
house, may apply for permission of mutual exchange in Form ‘C’ appended to
these rules and mutual exchange of residences of the same type or from old
types of residences to the new types may be allowed.”

Provided that no mutual exchange of residence shall be allowed during the

period of 2 years immediately preceding the date of superannuation or within two
years from the date of allotment and not more than one mutual exchange shall be
allowed of the type of house under the occupation of the applicant.

(Rule 17(3) Amended Vide notification No. 2017/A5/1991 dated

19/20.12.2017 and notification no. 2020/A5/839 dated 14.10.2020.)
 (4) A Government employee, who fails to accept a change of residence
offered to him within twenty one days of the issue of allotment letter shall not be
considered again for a change of residence of that type.
(5) A Government employee, who after accepting a change of residence fails
to take possession of the same, shall be charged licence fee for such residence in
accordance with the provisions of rule 13 in addition to the normal licence fee for
the residence already in his possession, the allotment of which shall continue to
subsist.

(Substituted vide Notification No.14 dated 23.1.2017)

18. Maintenance of Residence – S.R.-317-AM-18.—A Government employee to

whom a residence has been allotted, shall maintain the residence and premises to
the satisfaction of the Public Works Department of Chandigarh Administration.
Such Government employee shall not grow any tree, shrubs or plants contrary to
the instructions issued by the Government nor cut or lop any existing trees or
shrubs in any garden, courtyard or compound attached to the residence save with
the prior permission in writing of the Public Works Department of the Chandigarh
Administration. Trees, Plantation or vegetation grown in contravention of this rule
may be caused to be removed by the Executive Engineer, Horticulture,
Engineering Department, Chandigarh Administration at the risk and cost of the
Government employee concerned. No addition and alternation in the house shall
be made by the Government employee without any permission, in writing of the
Adviser to the Administrator, Union Territory, Chandigarh. The house allotted to a
government employee shall be used by the allottee as a bona fide residence and
shall not be kept locked/closed/unoccupied for a period of not more than two
months continuously.

19. Subletting and sharing of residence---S.R.-317-AM-19 (1) No

Government employee shall share the residence allotted to him or any of the out-
houses, garages and cow-sheds appurtenant thereto, except with the members
of his family and close relations. The servant quarters, out-houses, garages and
cow-sheds may be used only for the bona fide purpose including residence of the
servants of the allottee or for such other purposes as may be permitted by the
Committee:

Provided that the Committee may, for the reasons to be recorded in

writing, allow a government employee to share the residence with another
person in exceptional circumstances for a period not exceeding six months at a
time but not exceeding one year in the aggregate.

(2) No government employee shall sublet the whole or any part of his
residence but a government employee proceeding on leave or training as the
case may be, may accommodate in the residence any other government
employee eligible for the allotment of government accommodation as a
caretaker for the period specified in the corresponding entry in column 2 of the
table below sub-rule (2) of rule 13 with the prior permission of the Secretary. In
the event of such arrangement the licence fee shall be payable by the
government employee to whom the residence is allotted.

20. Consequences of breach of Rules and Conditions—S.R. 317-AM-20.—(1)

Where a Government employee to whom a residence has been allotted:

a. sublets the residence; or

b. erects any unauthorized structure or makes any structural

alternations in any part of the residence’ or
 c. uses the residence or any portion thereof for any purpose other
than that for which it is meant; or

d. tampers with the electric or water connections; or

e. uses the residence or premises or permits or suffers the residence

or premises to be used for any purposes which the Secretary
considers to be improper; or
f. has knowingly furnished incorrect information in any application or
written statement with a view to securing the allotment; or

g. commits any other breach of the rules or the terms and conditions
of the allotment letter,

The Secretary, without prejudice to any other disciplinary action that may be
taken against him, may cancel the allotment of the residence.

Explanation---- In this sub-rule the word “Government employee” includes a

member of his family.

(2) Where action to cancel the allotment of Govt. House is taken on account
of subletting/misuse of the premises by the allottee, the allotment shall be
cancelled immediately from he name of the allottee with effect from the date of
its occupation by the allottee and period of seven days shall be allowed to the
allottee to vacate the premises.

(3) Where the allotment of a Govt. residence is cancelled or deemed to have

been cancelled on account of subletting/ misuse, the government employee
shall be charged penal rent at the rate of fifty times the normal licence fee from
the date of its occupation by the allottee.

(4) Where the allotment of a Govt. residence is cancelled or deemed to have

been cancelled on account of subletting/ misuse, the government employee
shall be liable for the disciplinary action by his/ her employer under the relevant
Conduct Rules.

(5) Where the allotment of a Govt. residence is cancelled or deemed to have

been cancelled on account of subletting/ misuse, the government employee
concerned shall not be entitled for another allotment of government residence
during his/ her entire service period.

(6) Subletting/ Misuse of Govt. House is an offence under Section 188 of IPC
and other relevant sections. The criminal proceedings against the allottee under
Section 188 of IPC and other relevant sections shall also be initiated in the
event of such subletting or misuse apart from taking action as provided under
Sub-rule 1 to 5 of Rule SR-317-AM-20 of the Government Residences
(Chandigarh Administration General Pool) Allotment Rules, 1996.

(Amended vide notification No.537 dated 17.4.2015)

21. Overstay in residence after cancellation of allotment-S.R.317-AM-21.—

Where after an allotment has been cancelled or is deemed to have been
cancelled under any of the provisions of these rules, the residence remains or
has remained in occupation of the Government employee to whom it was
allotted, such Government employee shall be liable to pay damages for use and
occupation of the residence, service, furniture and garden charges equal to 100
times of the normal license fee for the first three months of overstay and 200
 times from the fourth month onwards till actual vacation.

(Amended vide notification No. 2020/A5/217 dated 12.03.2020)

22. Continuance of allotments made prior to the issue of these Rules---

S.R.317-AM-22.— Notwithstanding anything contained in these rules, an
allotment which subsists immediately before the commencement of these rules,
shall be deemed to be an allotment duly made under these rules subject to the
following conditions, namely:-
(1) Where a government employee to whom a house of higher category had
been allotted, who is otherwise not entitled for that category shall be liable to
vacate the said house immediately. However, he / she shall have the option for
out of turn allotment of the entitled category on payment of normal licence fee

(Amended vide notification dated 11.10.07)

(2) The house already allotted to the employees of ineligible offices and other
such categories shall be got vacated on their transfer out of Chandigarh,
resignation, dismissal, retirement or death etc.

(3) The houses which have been placed at the disposal of various other
departmental pools shall be included in the Chandigarh Administration General
Pool again after their vacation by the present occupants and vice versa.

(4) The houses which have been allotted for non-residential purposes shall be
got vacated and be made available for allotment to the employees of eligible
offices.

(5) Where the allotment of a residence has already been cancelled or deemed
to have been cancelled, the Government servant shall be charged licence fee at
the rate of fifty times the normal licence fee from the date of commencement of
these rules.

(6) Where a residence is already in occupation of an officer who himself, his

spouse or any of his dependent Children, owns a house at Chandigarh or the
adjoining urban estates of Panchkula or Mohali, shall surrender the government
residence in his occupation within a period of two months. However, he will have
the option to retain the same on the payment of double the normal licencefee.

(7) Where a government employee on deputation to Chandigarh

Administration is in occupation of a residence at the time of commencement of
these rules on his repatriation to his parent state, shall be allowed to continue
in occupation of the government residence on payment of normal licence fee as
long as he is posted at Chandigarh, Panchkula or Mohali, except the District Level
Offices or those offices which are not State Level Offices at Panchkula or Mohali,
provided he is entitled to the said category on repatriation.

(8) Where a government employee is in occupation of half portion of a

government residence he shall be allotted full residence in case of vacation of
the second half portion of the same house due to any reason.

23. Interpretation of Rules. S.R.317-AM-23. If any question arises as to the

interpretation of these rules, it shall be decided by the Administrator, Union
Territory, Chandigarh, whose decision shall be final and conclusive. He, may,
further issue instructions or frame any guidelines for the proper
 implementation of these rules as he may deem fit from time to time.
Repeal S.R. 317-AM-24. The Government Residences (Chandigarh
Administration Pool) Allotment Rules, 1972 are hereby repealed. Notwithstanding
such repeal, anything done or any action taken under or purported to have been
done or taken under or in pursuance of the rules so repealed shall be deemed to
have been done or taken under or in pursuance of these rules by the
Administrator, Union Territory, Chandigarh or House Allotment Committee, as the
case may be.

ANURADHA GUPTA, IAS,

Home Secretary,
Chandigarh Administration.

Endorsement No.6894-HIII(6)-96/12955, dated the 28th June, 1996.

A copy with a copy of its enclosures is forwarded to the Deputy Director of

Estates, Government of India, Ministry of Urban Affairs and Employment, Directorate of
Estate, New Delhi for information with reference to his letter No. 12012(1)/88-II (Vol.II)
dated 23rd April, 1996.

R.S. DOON,
Deputy Secretary Home.

Endorsement No.6894-HIII(6)-96/12956, dated the 28th June, 1996.

A copy with a copy of its enclosures is forwarded to the :

(i) Chief Secretary to Government of Punjab, Chandigarh.
(ii) Chief Secretary to Government of Haryana, Chandigarh for information and
necessary action.

R.S. DOON,
Deputy Secretary Home.

Endorsement No.694-HIII(6)-96/12957, dated the 28th June, 1996.

A copy along-with a copy of its enclosures is forwarded to the Registrar, Punjab

and Haryana High Court, Chandigarh for information and necessary action.

R.S. DOON,
Deputy Secretary Home.

Endorsement No.6894-HIII(6)-96/12959, dated the 28th June, 1996.

A copy with a copy of its enclosures is forwarded to All Heads of the

Department/Offices in Chandigarh Administration for information and necessary action.

R.S. DOON,
Deputy Secretary Home.

Endorsement No.6894-HIII(6)-96/1295, dated the 28th June, 1996.

A copy with a copy of its enclosures is forwarded to the Secretary, House

Allotment Committee, Chandigarh for information and necessary action.

R.S. DOON,
Deputy Secretary Home.
 FORM “A”

APPLICATION FORM FOR ALLOTMENT OF GOVERNMENT RESIDENCE (CHANDIGARH

ADMINISTRATION GENERAL POOL) AT CHANDIGARH

To
The Secretary,
House Allotment Committee,
Chandigarh.

Subject Application for the allotment of house (Chandigarh Administration,

General/Transit Accommodation Pool) at Chandigarh.
Sir,
The undersigned applies for the allotment of Type house at
Chandigarh.
1. Name in block letter.
2. Designation.
3. Father`s/Husband`s Name.
4. (a) Date of Birth.
(b) Date of retirement.
5. Place of duty & Present Address:
(a) Official Address.

(b) Residentialaddress.

6. (a)Date of joining Govt. Service. _

(b) Pay & Special Pay on that day .

(c) Scale of pay. _

(d) Designation/Group on that day.

7. Whether permanent/regular or not _

8(a). Adhar Card No. of the applicant _ _

(b) Mobile No. of the applicant

(c) E-mail address of the applicant

9. Particulars of the Government

house under the occupation of
applicant or his/her spouse:

10(a). Whether the applicant or his/her

spouse or any of his/her dependent
children owns, any house in the
Union Territory of Chandigarh
Panchkula or Mohali.

(b) Is the applicant ready to pay

double the normal licence fee.

11. Whether the applicant has applied

for any other category of house.
12. Whether the applicant has ever been
debarred for allotment of Government
residence.
(a) If yes, give details thereof.

13.(a) Date since when he/she is

entitled for the type of house applied for
b) Basic Pay & Special pay on
that day.
(c) Scale of pay _
(d) Designation & Class(Group) on that date.

(e) DATE OF REGULAR.

14. Choice of the applicant for allotment of

house applied for:- i)

i) _

i)

15. Present pay/Designation on the date of application.

(a) Basic Pay Special Pay. _
(b) Scale of pay.
(c) Designation/Group of service.
D ECLA RATION

1. I certify that I have been serving in the office of the Chandigarh Administration, the
Central Government or State Government or Punjab & Haryana High Court or on
foreign service, except for periods of leave without pay since _ (in case there is
any break, this may be specified).

2. I certify that I have not been debarred from allotment of any type of house. If
debarred give reasons for debarration along with the Allotment No. dated
with which previous house was allotted. If government house was
surrendered, No. of house, Type of house & Sector with date of vacation may be
indicated.
3. I certify that I have not applied for any other type of house.
4. I agree to abide by the Government Residence (Chandigarh Administration General
Pool) Allotment Rules,1996 amended from time to time.
5. I certify that my stay in the Government service is continuous from the date of
entitlement as shown in COLUMN NO.12. During the said period my pay was neither
decreased due to demotion or any other reason nor demoted from the post.
6. I certify that the particulars given above are true and correct to the best of my
knowledge and belief and nothing has been concealed there from. In case the
particulars given above are found incorrect, I shall be liable for disciplinary action in
addition to cancellation of allotment of my house.
7. I undertake to intimate within seven days that fact of my retirement/transfer to any
other office(whether eligible or ineligible)failing which I render myself for
cancellation of the house under my occupation.

Yours faithfully,

(Signature of the applicant)

Endst. No. Dated : _

Forwarded in original to the Secretary, House Allotment Committee,

Chandigarh Administration.

1.(a) It is certified that the particulars mentioned above by the applicant are correct.
(b) That his/her stay as declared in COLUMN NO.13 ( to be specified ) i.e. from
making him/her entitled for the allotment of Type house as
applied for has been verified from his/her service record & is correct.
(c) That she/he has been drawing the basic pay of Rs. plus special pay of
Rs. _from and has been holding the post of
(Class/group 1/II/III/IV post) from .
2. It is certified that as per records of this office he or his spouse or any of his/her
dependent children owns/does not own any house at Union Territory of Chandigarh,
Panchkula or Mohali.
3. It is certified that the applicant has not applied for any other type of government
residence.
4. It is certified that the applicant has never been debarred for allotment of government
residence due to any reason.

(Head of Department)

with seal.

NOTE: The Head of office should not forward any application unless he has
satisfied himself about the particulars filled in by the applicant.
 Form “B”

APPLICANTION FORM FOR CHANGE OF HOUSE

To
The Secretary,
House Allotment Committee,
Chandigarh Administration.
Sir,

I request for the change of Government house allotted to me. The

detailed particulars of the house in occupation and the house required in change are
given hereunder:

1. Name of the allottee: _

2. Designation : _
3. Department : _
4. Father’s/ Husband’s Name: _
5. Date of Birth:
6. Date of retirement :
7. Detail of house allotted/remained in possession of the allottee, as at Sr. No. 1
above, since his/her joining at Chandigarh.
Type of House No. and Sector Allotment order Date of House
No. and Date occupation
of House

a)
b)
c)
d)
e)

(Detail of all the house allotted to the applicant/ allottee, whether occupied or not
should be entered above.

8. Type, No. and Sector of house in occupation at present.

( Please attach photo copy of the allotment order and possession certificate of the said
house.)

9. Reasons for asking change of the house.

10.(i) Whether the request is for a particular type, house number and Sector; if
yes give details :
 (a) Type of the house

(b) House No. Sector

(ii) If the request is not for a particular house, then please give the choice of

floor, particular type and sector etc. if any

I certify that the particulars given above by me are true and correct to the
best of my knowledge and nothing has been concealed there from. I undertake that in
case any of the particulars given above are found incorrect in any manner in any
manner I may be held responsible for the same and the request made by me may be
considered as withdrawn and I am liable for disciplinary action for the concealment of
the facts.

I also certify that the house is in my personal occupation and no part of it

has been let out to anyone by me.

Signature of the applicant

Date

(Mobile No. )

(Recommendations of the Head of the Department/ Office of the allottee)

office of the

Endorsement No. Dated:

The request of Sh./Smt.

Working in this office as ------------------------------(Designation) and is presently living in

Government House No. Sector _ As per record of this office
is forwarded in original to the Secretary, House Allotment Committee, Chandigarh
Administration. It is certified that the licence fee for the said house is being recovered
form his/her pay regularly and is being deposited with the Deputy Controller ( F&A)
Rents, Chandigarh Administration and there are no arrears of licence fee outstanding
against the applicant.

The reasons for the change of the house given by him/her in the application are
justified and as such the request of the applicant is recommended.

Signature of the Head of Office/

Department with the seal of office.
 Form “C”
APPLICATION FOR MUTUAL EXCHANGE OF HOUSE

To,
The Secretary,
House Allotment Committee,
Chandigarh Administration,
Sir,

We are occupants of the government houses mentioned below and we want to

change house mutually, permission for which any kindly be accorded.

We full understand that exchange once allowed will be final and it will not
revoked for any reason.

Name: Name:
Designation: Designation:

Office address: Office address:

Date of birth: Date of birth:

Date of retirement----------------------- Date of retirement-----------------------

Type of house Type of house

Present House No.----------------------- Present House No.-----------------------

Sector Sector

Full/Half Full/Half

No. and date of allotment letter No. and date of allotment letter

Is it 1st or 2nd change Is it 1st or 2nd change

It is further certified that there is no case of subletting against us and allotments

have not been cancelled due to any reason. Copies of allotment letters/possession
certificates and water/electric bill along with the receipts showing payments made are
enclosed.

_ _

Signature of the applicant Signature of the applicant

Dated: Dated:
Office of Office of

Endorsement No. Endorsement No.

Dated Dated _
Forwarded to the Secretary, House Allotment Committee, Chandigarh
Administration for favour of necessary action. It is certified that neither of them is
under order or transfer.

It is further certified that the licence fee from the pay of the applicants for the
government residences under their occupation is being deducted.

Head of Department ( with seal) Head of Department ( with seal)

 Form “D”

Name of the Office/Department

_ _

Consolidated list applicants in order of seniority for allotment of houses of

Type * whose applications on Form “A” are being for warded.

Sr. No. Name Designation Date of joining government service

With pay/designation on that date.

Date Pay Designation

1 2 3 4(a) 4(b) 4(c)

Date since when whether the applicant Remarks

eligible for the type or his spouse or any of his dependant
applied for ; the date children owns a house at Chandigarh
pay on date Panchkula or Mohali
_
Date Designation B. pay
5(a) 5(b) 5(c) 6 7

Signature of the Head of Department

* Separate form may be used for each type/category of house.

 Annexure “A”

TABLE

A government officer/official specified in the column (2) of the table below shall be
eligible for allotment of Government residences type specified in the corresponding
entry in column (1) thereof.

(1) (2)

Type of house Designation _

(a) Type 3 (old) Officers equivalent in the rank to that of the Chief
Secretaries of Punjab and Haryana.

(b) Type 4 and 5 (old) Officers of the rank of Financial Commissioners or of

the equivalent rank and above, Director General of
Police, Punjab and Haryana. Chairman, Haryana
Public Service Commission.

(c) Type 6 (old)/VI (New) Legal Remembrancer, Punjab and Haryana; District
and Sessions Judges; Administrative Secretaries of
Punjab, Haryana and of the equivalent rank and
above, Administrative Secretaries of Union Territory
Administration, Additional Director Generals of Police,
Engineer-in-chief, Principal Chief Conservator of
Forests, Director General of Health Services,
Inspector General of Police.

(d) Type 7 (old) Additional District and Sessions Judges; Special

Secretaries, Additional Secretaries, Joint Secretaries
and Heads of Departments in the Selection grade of
IAS; Chief Engineers, Chief Architects, Chief Town
Planners, Directors Health Services and Animal
Husbandry, Chairpersons of Human Rights
Commissions, Lokayuktas, Chief Information
Commissioners, State Election Commissioners and
Chief Commissioners of Right to
Service/Transparency and Accountability
Commissions as established by the State of Punjab
and Haryana and U.T., Chandigarh Administration,
Chief Conservator of Forest, Deputy Inspector
General of Police.
(e) Type 8(old)/V(New-Dupl) Additional Secretaries, Joint Secretaries and Heads of
Department in Punjab and Haryana and Union
Territory Administration in the Junior Administrative
grade of the IAS; IPS and PCS/HCS (Executive and
Judicial) officers in the Selection Grade, Heads of
Departments who are not covered in (c) and (d)
above; Superintending Engineers, Senior Architect,
Senior Town Planner, Conservation of Forest and
Joint Registrar of Hon’ble Punjab and Haryana High
Court.
 (As per decision of H.A.C(U) taken in its meeting
held on 13.6.2013).

(f) Type 9 (old) IAS, IPS and PCS/HCS (Judicial and Executive)
officers who are not covered under (a) to (e)
above,Jt. Secretaries, Deputy Secretaries, in the
government of Punjab and Haryana, Additional Head
of Department in Punjab and Haryana, Executive
Engineers, Architects, District/Divisional Town
Planners, Deputy Registrar of Hon’ble High Court,
Registrars of State Consumer Disputes Redressal
Commissions, Director, State Institute of Education,
U.T. Chandigarh, Associate Professors, District Attorneys,
Special/ Senior Secretaries in the rank of Deputy
Secretaries, posted in the Punjab and Haryana Civil
Secretariats and in the Hon’ble judges of the High Court .

(g) V(New) Flat All other categories of officers not covered under
Type accommodation Categories from (a) to (f)
above but otherwise drawing emoluments not less
than Rs. 4500, in the Pay Scales of 1.1.86 and
Rs.12750/- in the Pay scales of 1.1.1996 and
Rs.31520/- (excluding Grade Pay) in the Pay Scales
of 1.1.2006 to 31.12.2015.

(h) Type 10 (old)/IV (New) Class I and II (Group A & B) officers who are not
covered from (a) to (g) above.

(i) Type 11 (old), Class III (Group C/B) employees 12(old) &III (New)

(j) Type 13 (old) Class IV (Group D) employees & I (New)

Note: Type 11(Old)/ III (New) residences shall be allotted to the Class III (Group
C/B) employees who are drawing emoluments (Basic Pay) as under:-

i) Upto December, 1977. Between Rupees 201/- to 350/-.

ii) from 1.1.78 to 31.12.1985. Between Rupees 700/- to 999/-.

iii) from 1.1.86 to 31.12.1995. Rupees 1600/- to Rs.2199/-

iv) from 1.1.96 to 31.12.2005. Rs. 5,000/- to Rs. 7199/-

v) from 1.1.2006 to 31.12.2015 Rs.13500/- (including Grade pay)

(As amended vide Notification Nos. 196 dated 4.4.1997, 202 dated 9.4.1997, 51
dated 21.1.98, 245 dated 14.5.98 and letter No.6702-04 dated 28.6.2019 and
notification no. 681 dated 18th/31st July, 2019)

ANURADHA GUPTA
Home Secretary
Chandigarh Administration