PC and Mac Shortcuts in PowerPoint (365 and 2016 / 2019 / 2021)
Red indicates non-built-in shortcuts accessible via the QAT or macro package.
Black indicates shortcuts that work in both PC and Mac PowerPoint.
Orange indicates PC/Windows-specific shortcuts.
Blue indicates Mac-specific shortcuts.
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IMPORTANT NOTE: For the non-built-in shortcuts to work correctly, you MUST follow these instructions.
The Fundamentals Slide Insertion & Navigation
PC/Windows Mac PC/Windows Mac
Open File Ctrl + O ⌘+O Insert New Slide Ctrl + M ⌘ + Shift + N
New File Ctrl + N ⌘+N Insert Slide & Select
Print Ctrl + P ⌘+P Alt, H, I N/A
Layout
Save File Ctrl + S ⌘+S Duplicate Current Slide Ctrl + Shift + D ⌘ + Shift + D
Save File As F12 ⌘ + Shift + S Previous / Next Slide PgUp / PgDn ⌘ + Scroll Wheel
Close File Ctrl + F4 ⌘+W Jump to First Slide Home Fn +
Close PowerPoint Alt + F4 ⌘+Q Jump to Last Slide End Fn + →
Enter Edit Mode (Shapes) F2 Slide Sorter View Alt, W, I ⌘+2
Exit Dialog or Edit Mode Esc Normal View Alt, W, L ⌘+1
Delete Slide or Object Del Slide Show View F5 ⌘ + Shift + Enter
Copy Ctrl + C ⌘+C Slide Show from Cur. Slide Shift + F5 ⌘ + Enter
Cut Ctrl + X ⌘+X Jump to Slide Number # + Enter (in Slide Show View)
Paste Ctrl + V ⌘+V Reading View Alt, W, D ⌘+5
Undo Ctrl + Z ⌘+Z Slide Design Alt, G N/A
Redo Ctrl + Y ⌘+Y
Select All (Shapes/Slides) Ctrl + A ⌘+A
Find Ctrl + F ⌘+F
Grouping, Alignment, Distribution & Ordering
Replace Ctrl + H ⌘ + Shift + H
Switch Windows Alt + Tab ⌘ + Tab Align to Slide Alt, 1, A N/A
Switch Pane F6 Fn + F6 Align Selected Objects Alt, 1, O N/A
Options Menu Alt, T, O ⌘+, Align Left Alt, 1, L N/A
Repeat Last Action F4 ⌘ + Y or F4 Align Right Alt, 1, R N/A
Toggle Ribbon Menu Ctrl + F1 ⌘ + Opt + R Align Center Alt, 1, C N/A
Show Ribbon Shortcuts Alt N/A Align Top Alt, 1, T N/A
Align Middle Alt, 1, M N/A
Inserting & Moving Objects Align Bottom Alt, 1, B N/A
Distribute Vertically Alt, 1, V N/A
Distribute Horizontally Alt, 1, H N/A
Select Multiple Objects Shift/Ctrl + Left Shift/⌘ + Left Group Shapes Ctrl + G ⌘ + Opt + G
or Slides Click Click Ungroup Shapes Ctrl + Shift + G ⌘ + Shift + Opt + G
Move Object & Keep Axis Regroup Shapes Alt, 6, E ⌘ + Opt + J
Shift + Drag Shape
Constant Bring Forward Alt, 6, F ⌘ + Shift + Opt + F
Move Object in Small Send Backward Alt, 6, B ⌘ + Shift + Opt + B
Ctrl + Arrows ⌘ + Arrows
Steps Bring to Front Alt, 6, R ⌘ + Shift + F
Duplicate Object & Keep ⌘ + Ctrl + Shift + Send to Back Alt, 6, K ⌘ + Shift + B
Ctrl + Shift + Drag
Axis Constant Drag
Resize Object w/ Same
H/W Ratio
Shift + Drag Diagonal Corner Formatting Objects
(RMB = Right Mouse Button)
Next Object Tab
PC/Windows Mac
Previous Object Shift + Tab
Font Color Alt, 2 N/A
Draw Rectangle Alt, 8 N/A
Fill Color Alt, 3 N/A
Draw Text Box Alt, 9 N/A
Shape Outline Alt, 4 N/A
Draw Line Alt, 08 N/A
Font Size Alt, 7 N/A
Draw Shape Alt, 09 N/A
Copy Format Ctrl + Shift + C ⌘ + Shift + C
Draw Shape and Keep
Shift + Draw Shape Paste Format Ctrl + Shift + V ⌘ + Shift + V
H/W Ratio Constant
Format Painter Alt, H, FP N/A
Draw Straight Line Shift + Draw Line
Set Default Shape RMB + D RMB + Set Default
Delete Object Del
Increase/Decrease Size Shift + Arrows
Duplicate Object Ctrl + D ⌘+D
Rotate Shape Alt + Arrows Opt + Arrows
Shape Formats (Short) Alt, JD N/A
Shape Formats (Detailed) Alt, 5 ⌘ + Shift + 1
PC and Mac Shortcuts in PowerPoint (365 and 2016 / 2019 / 2021)
Red indicates non-built-in shortcuts accessible via the QAT or macro package.
Black indicates shortcuts that work in both PC and Mac PowerPoint.
Orange indicates PC/Windows-specific shortcuts.
Blue indicates Mac-specific shortcuts.
https://breakingintowallstreet.com
IMPORTANT NOTE: For the non-built-in shortcuts to work correctly, you MUST follow these instructions.
The Slide Master, Layouts, Sections, and Views Text Navigation & Formatting
PC/Windows Mac PC/Windows Mac
Slide Master View Alt, W, M ⌘ + Opt + 1 Enter Edit Mode (Shapes) F2
Close Slide Master Alt, M, C ⌘+1 Exit Edit Mode Esc
Nex/Prev. Layout Arrow Keys Skip Over Word Ctrl + Arrows Opt + Arrows
Insert New Layout Alt, M, I N/A Jump to Start of Text Ctrl + Home ⌘+↑
Rename Layout Alt, M, R N/A Jump to End of Text Ctrl + End ⌘+↓
Insert Placeholder Alt, M, A N/A Select Multiple Letters Shift + Arrows
Toggle Title on Layout Alt, M, E N/A Ctrl + Shift +
Select Multiple Words Opt + Shift + Arrows
Change Slide Layout Alt, H, L N/A Arrows
Reset Slide Layout Alt, H, Q N/A Select All Text Ctrl + A ⌘+A
Section Menu Alt, H, T1 N/A Font Color Alt, 2 N/A
Header & Footer Alt, N, H N/A Format Details (Margins) Alt, 5 ⌘ + Shift + 1
Ctrl + Shift + Font Size Alt, 7 N/A
Outline View ⌘+4
Tab Increase Font Size Ctrl + Shift + > ⌘ + Shift + >
Handout Master Alt, W, H ⌘ + Opt + 2 Decrease Font Size Ctrl + Shift + < ⌘ + Shift + <
Notes Master Alt, W, K ⌘ + Opt + 3 Toggle Superscript Ctrl + Shift + +
Notes Page for Slide Alt, W, T N/A Toggle Subscript Ctrl + =
Font Face Alt, H, FF N/A
The Ruler, Grids, and Drawing Guides Font Case Alt, H, 7 Shift + Fn + F3
(RMB = Right Mouse Button) Font Styles Alt, H, FN ⌘+T
Zoom In / Out Ctrl + Mouse Scroll Wheel Bold / Italics / Underline Ctrl + B / I / U ⌘+B/I/U
Toggle Ruler Display Alt, W, R RMB, Ruler Align Left / Center / Right Ctrl + L / E / R ⌘+L/E/R
Toggle Grid Display Alt, W, G ⌘+‘ Indents, Spacing & Tabs Alt, H, PG ⌘ + Opt + M
Toggle Drawing Guides Alt, W, S ⌘ + Opt + Ctrl + G New Tab Stop Click Ruler in Edit Mode
Grids & Guides Menu Alt, W, X RMB, Grids & Guides Line Spacing Alt, H, K N/A
Alt. Grid/Guide Menu RMB, I RMB, Grids & Guides Bullet Styles Alt, H, U N/A
Ctrl + Drag Opt + Drag Existing Vertical Alignment Alt, H, AT N/A
New Drawing Guide Text Orientation Alt, H, AX N/A
Existing Guide Guide
Delete Drawing Guide Drag Guide Off Slide
Move Guide in Small Alt + Drag
⌘ + Drag Guide
Tables, SmartArt, Images, and Miscellaneous
Increments Guide (RMB = Right Mouse Button)
Insert Table Alt, N, T N/A
Table Design Alt, JT N/A
Navigating Menus and Dialog Boxes Within PPT Table Layout Alt, JL N/A
Alt, E, S or Ctrl +
Paste Special ⌘ + Ctrl + V
Go to Next Control Tab Alt + V
Go to Previous Control Shift + Tab Paste Options Alt, H, V N/A
Move Through Tabs Ctrl + Tab N/A Insert Chart Alt, N, C1 N/A
Move Up/Down a List Arrows Chart Design Alt, JC N/A
Toggle Checkbox Options Spacebar Chart Formatting Alt, JA N/A
Apply Changes & Exit Enter Picture Formatting Alt, JP N/A
Cancel Changes & Exit Esc Crop Image Options Alt, JP, V Shift + C
Alt + Insert SmartArt Alt, N, M N/A
Activate Control Underlined N/A Shape to SmartArt Alt, H, M N/A
Letter SmartArt Design Alt, JS N/A
Change SmartArt Type RMB, A N/A
SmartArt to Text RMB, C, C N/A
Merge Shapes Alt, 07 N/A
Spelling/Grammar F7 N/A
Review Menu Alt, R N/A
Replace Fonts Alt, H, R, O N/A
Inspect Document Alt, F, I, I N/A
PC and Mac Shortcuts in PowerPoint (365 and 2016 / 2019 / 2021)
Red indicates non-built-in shortcuts accessible via the QAT or macro package.
Black indicates shortcuts that work in both PC and Mac PowerPoint.
Orange indicates PC/Windows-specific shortcuts.
Blue indicates Mac-specific shortcuts.
https://breakingintowallstreet.com
IMPORTANT NOTE: For the non-built-in shortcuts to work correctly, you MUST follow these instructions.
Excel Shortcuts Useful for PPT Paste-Ins PowerPoint VBA and BIWS Macro Package
(Shortcuts in red require the BIWS QAT or Excel macro package.) (NOTE: The “Y2” key after the “Alt” below might be Y1, Y3, or another number,
PC/Windows Mac depending on your system/PPT setup and other add-ins.)
Move Between Cells Arrows PC/Windows Mac
Jump to Boundary Ctrl + Arrows VBA Editor Alt, L, V Opt + Fn + F11
Select Multiple Cells Shift + Arrows View Macros Alt, L, PM Opt + Fn + F8
Select Area to Boundary Shift + Ctrl + Arrows PowerPoint Add-Ins Alt, L, H N/A
Select Column Ctrl + Spacebar BIWS Macros Tab Alt, Y2 N/A
Select Row Shift + Spacebar Swap Shapes Alt, Y2, Y1 N/A
Alt, I, R or Select by Same… Alt, Y2, Y2 N/A
Insert Row Ctrl + Shift + + Format Cycles Alt, Y2, Y3 N/A
Ctrl + Shift + +
Alt, I, C or Toggle Margins Alt, Y2, Y4 N/A
Insert Column Ctrl + Shift + + Match All Attributes of
Ctrl + Shift + + Alt, Y2, Y5 N/A
Next Worksheet Ctrl + PgDn Ctrl + Fn + ↓ First Selected Shape
Previous Worksheet Ctrl + PgUp Ctrl + Fn + ↑ Stack Shapes Vertically Alt, Y2, Y6 N/A
Toggle Gridlines Alt, W, VG N/A Stack Shapes Horizontally Alt, Y2, Y7 N/A
Copy Right from Cell Ctrl + R Distribute Shapes Across
Alt, Y2, Y8 N/A
Copy Down from Cell Ctrl + D Wider Shape
Group Rows/Columns Shift + Alt + → Opt + Shift + → Distribute Shapes Across
Alt, Y2, Y9 N/A
Ungroup Rows/Columns Shift + Alt + ← Opt + Shift + ← Taller Shape
Auto-Fit Column Width Alt, O, C, A N/A Distribute Shapes in
Alt, Y2, YA N/A
Column Width Alt, O, C, W N/A Perfect Grid
Data from Picture Alt, A, F1 N/A Create Drawing Guides
Alt, Y2, YB N/A
Home Menu (Formatting) Alt, H N/A from Selection
Format Cells Ctrl + 1 ⌘+1 Delete Drawing Guides Alt, Y2, YC N/A
Font Color Alt, 1 N/A Align to Left Guide Alt, Y2, YD N/A
Accounting Format Alt, 2 N/A Align to Right Guide Alt, Y2, YE N/A
Increase Decimals Alt, 3 N/A Align to Top Guide Alt, Y2, YF N/A
Decrease Decimals Alt, 4 N/A Align to Bottom Guide Alt, Y2, YG N/A
Center / Uncenter Alt, 5 N/A Distribute Vertically
Alt, Y2, YH N/A
Fill Color Alt, 6 N/A Between Guides
Borders Menu Alt, 7 N/A Distribute Horizontally
Alt, Y2, YI N/A
Font Size Alt, 8 N/A Between Guides
Add Comment or “Note” Shift + F2 Table to Shapes Alt, Y2, YJ N/A
Delete Comment/Note Alt, R, D Shift + F2, Esc, Del Shapes to Table Alt, Y2, YK N/A
Insert Suggested Chart Alt, N, R N/A Copy Table Formats Alt, Y2, YL N/A
Chart Design Alt, JC N/A Paste Table Formats Alt, Y2, YM N/A
Chart Format Alt, JA N/A Distribute Shapes in
Alt, Y2, YN N/A
Color-Code Cell Range for Nearest Table Cells
Ctrl + Shift + P Distribute and Fit Shapes
Printing Alt, Y2, YM N/A
Color-Code Cell Range for to Nearest Table Cells
Ctrl + Shift + C Add Calendar Alt, Y2, YP N/A
Editing
Add Harvey Ball Alt, Y2, YQ N/A
Add Table of Contents Alt, Y2, YR N/A
Change Language(1) Alt, Y2, YS N/A
(1) This macro does not work in Mac PowerPoint due to a missing VBA
feature (the “Dictionary” object). There’s a suggestion on how to
fix or rewrite it using an outside file in the corresponding lesson.
PC and Mac Shortcuts in PowerPoint (365 and 2016 / 2019 / 2021)
Red indicates non-built-in shortcuts accessible via the QAT or macro package.
Black indicates shortcuts that work in both PC and Mac PowerPoint.
Orange indicates PC/Windows-specific shortcuts.
Blue indicates Mac-specific shortcuts.
https://breakingintowallstreet.com
IMPORTANT NOTE: For the non-built-in shortcuts to work correctly, you MUST follow these instructions.
PC/Windows PowerPoint – Setup Tips Mac PowerPoint – Setup Tips
Please see our dedicated setup guide for the details, but here’s the Points #1 and #4 in the column to the left also apply to Mac PowerPoint;
short version: the rest do not. Also:
1) Keyboard/Mouse – It’s best to use an external keyboard and 1) Function Keys – Go to the Apple logo in the top left, System
mouse, but at least get an external mouse because laptop Preferences, Keyboard, and check the box for “Use all F1, F2,
touchpads are horrible. etc. keys as standard function keys” OR change “Touch Bar
shows” to “F1, F2, etc. Keys.”
2) Keyboard/System Settings – Disable Scroll Lock and the
Language Bar in Windows, and ideally, use the English- 2) Mission Control – Go here under System Preferences and
language version of PowerPoint. uncheck “Application Windows” and all the “Mission Control”
shortcuts. Make sure the Ctrl + ↑ and Ctrl + ↓ shortcuts do
3) Laptops – If you must press the Function key (“Fn”) to use not appear anywhere on this screen.
your function keys (F2, F4, etc.), you should change the
settings in the BIOS. Google it or review the setup guide 3) Keyboard within System Preferences – Go to “Input Sources,”
instructions. uncheck everything, and remove all languages besides U.S. /
English while you use PowerPoint.
4) PPT Settings (Alt, T, O or ⌘ + ,) – In General → PowerPoint
Designer, un-check “Automatically show me design ideas,” 4) Shortcuts Tab in Keyboard within System Preferences –
and within Settings → Advanced, disable all hardware Under “Mission Control,” uncheck everything. Also, ensure
acceleration. Within the Trust Center (or “Security & Privacy” that under Keyboard, "Move focus to the menu bar" is set to
on the Mac), un-check the “Protected View” options, make ^F2, i.e., Ctrl + F2. Finally, go to “Function Keys” and add an
sure all macros can run, and enable the “Trust access to the exception for Microsoft PowerPoint (and Excel, Word, etc., if
VBA project object model” option. you want).
5) Add-Ins / Plugins – Install our Quick Access Toolbar (QAT) in
this lesson and install our custom macro package if you
already know the fundamentals of PowerPoint and
understand how to use the macros properly. If not, complete
a few of the VBA/macro-related lessons first.
