Dr.D.Y.

Patil Unitech Socity's

Dr.D.Y.Patil Arts, Commerce and

Science College,Pimpri,Pune.

LIBRARY POLICY & PROCEDURES

LIBRARY MANUAL

Books are infinite

in number and
time is short;
therefore the secret
of knowledge is to
take what is
essential. Take
that and try to live
up to it.
---- Swami Vivekananda
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Table of Content

1. Introduction

2. Role of Library

3. Vision

4. Mission

5. Objectives

6. Purpose of policy

7. User feedback surveys

8. Clients

9. Scope of the collection

10. Library Collection Development Policy

11. Library Committee

12. Library Budget

13. Stock Verification

14. Weeding Policy

15. Library usage policy

16. Library Services

17. Days Celebration Photos

18. Library Forms Purchase orders, Books stationary, Library Stamps.

19. Library Layout

TODAY A READER, TOMORROW A LEADER. — MARGARET FULLER

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1. Introduction
The Dr. D. Y. Patil Arts, Commerce and Science Institution Library was founded in 1995 and
includes a collection of 38736 Books as well as 54 print periodicals and magazines. The college also
subscribes to the online databases N-List and DELNET, which contain e-books and e-journals. The lower
floor's 6700 square foot area houses the library. Both staff members and students can easily access it. The
main goal of the library is to give people access to print books and journal e-resources. In addition to
printed books and journals, the library offers electronic resources to its 5000 students and 270 staff
members. There are 25 Dell computers in the library's digital department, each with a 150 Mbps internet
connection and a dedicated data line. For enhanced resource sharing, the library offers memberships to
SPPU Jayakar Library in Pune, British Library in Pune, NCL in Pune, and Gokhale Institute for Politics
in Pune. The library has a spacious reading room with room for 240 people. Before entering the reading
hall, students must retain perfect silence, turn their phones to silent, and sign a register that is kept at the
admission counter.
The Dr. D.Y. Patil Arts, Commerce, and Science College Library opened its doors in 1995 in
Pimpri, Pune. Since the library serves as a student-focused informatics centre, it focuses on the data and
information that the staff and students need. The Library has made consistent progress in terms of
colleges of Books, Periodicals, CDs, E-Resources, Services and infrastructure. We give staff and students
access. Access is provided through the stroke and stack, which are organised simply according to DDC-
classified subjects. The library will offer a number of service facilities, including an online database,
OPAC, and reference. Internet, Reprography, and electronic journals and bulletins also enter the library
room. Institutional memberships at places like the Gokhale Institute of Politics in Pune, the British
Library in Pune, the SPPU Jaykar Library in Pune, etc. Our library's primary goal is to meet the demands
of the academic community at our Institute by seamlessly integrating the information support system with
instructional activities. When it comes to a library's functionality, academic (such as resource selection,
technical processing, material organization, reader services, updating new developments, etc.) and
administrative (such as material acquisition, bill processing, budget management, etc.) aspects of the
institute are typically integrated. As a result, a "Library Manual" is necessary for the institute library's
daily operations to follow standardized protocols.

"Libraries store the energy that fuels the imagination.They open up windows to the world and inspire us to explore
and achieve, and contributeto improving our quality of life."
Sidney Sheldon
 3
2. Role of Library
A Library is the powerhouse of any Institution. It caters to the research and teaching
activities of institutions. It collects, manages and disseminates the information to its users
according to their need. The Library is situated in the heart of the campus incorporating
the modern technologies to provide the readers right information at the right time.

3. Vision
'It is the vision of the Library to support the its readers by providing seamless access to the
widest possible spectrum of information resources such as digital, online databases, print
and non-print materials relevant to the curricular, informational and innovative research
needs of the academic community', means to provide Right Information to the Right Users
at the Right Time and in the Right Format.

4. Mission
The mission is to provide college students and teachers with the information they need to
achieve their highest academic potential and help them acquire research skills necessary
for lifelong learning. To support teaching faculty & administrative staff and to participate
in interactive information to exchange within the wider library / educational community.

5. Objectives
 To develop the collection of the library by acquiring books and Periodicals in print as
well as in digital format.
 To serve the clientele of dyp irrespective of caste and class.
 To develop the habit of self learning and lifelong learning.

6. Purpose of policy
This policy sets out the principles which guide the development of a quality Library
Collection that meets the information needs of a dynamic community. The policy will
ensure that the quality of the collection is maintained through consistency in selection and
dereliction processes and a process of continuous evaluation.

7. User feedback surveys

Library initiates annual feedback surveys, user satisfaction surveys. This feedback and
evaluation certainly help the library to overcome any lacunae in the facilities and services
being provided.

"Bad libraries build collections, good libraries build services, great libraries build communities."
R. David Lankes
 4
8. Clients
The Library provides collection access to the following client groups:

 Students
 Faculty and staff.

9. Scope of the collection

The Library collection holds resources designed to support the learning, teaching and
Research needs of the Institute. Resources are provided in a variety of formats including:

 Books and other hard-copy printed materials

 Serials (i.e. journals, periodicals or newspapers in both electronic or hard-copy
format)
 Databases (electronic collections containing bibliographic citations and/or full-text
items)
 Multimedia material (including CDs, DVDs,)

10. Library Collection Development Policy

 The library buys books and other learning materials which are related to syllabi.
Library also acquires reading materials which are useful for competitive
examinations. Inspirational books and fiction books are also procured.
 Library will buy textbooks, reference books and handbooks on relevant subjects.
 Library will also buy printed periodicals and online database for accessing scholarly
content.
 Staff and students can recommend the books, which have to be approved by the
Heads of the Department. This will further be approved by the Principal.

11. Library Committee

The library shall be managed and administered by a Library Committee under the
supervision and control of the Board of Management. The Library Committee is responsible
for the performance of its duties and the exercise of its powers. The function of the Library
Committee is to support the functioning of the library so in order to facilitate the library
development plans by advocating the library development activities with the management.
The Committee’s main objective is to aid in the establishment of a bridge between the
Library and the academic fraternity and the institute administration. The Library
Committee acts as a channel of communication and dialogue between the library and its
users.

"I have found the most valuable thing in my wallet is my library card."
Laura Bush
 5

11.1 Composition

Library Advisory Committee consists of the following members

Sr No Designation Position
1 Principal/Director Chairperson
2 Librarian (Head of Lib. & Inf. Center) Co-Ordinator/ Member
Secretary
3 Registrar/Gazetted Manager Member
4 HODs of various Faculties Member
5 Two Student Representatives (one male and one Member
female

Structure of Library Advisory Committee (LAC)

11.2 Frequency of Meeting

The committee shall meet at least two times in an academic year (April- March).

11.3 Meeting Notice

The Secretary (Librarian) shall issue the notice of convening the meeting along with the
copy of the Agenda notes to each member at least seven days before the meeting of the
committee after obtaining the approval of the Principals.

11.4 Minutes of the meeting

Minutes of various meetings shall be recorded by the Member secretary and circulated to all the
members for consideration and approval.

12. Library Budget

Budget is an important document for planned and successful operation of a library. It is co-
ordinates between the policies, information of exchange programmers and finance and
Administrative functions. Preparation of budget provides an opportunity for timely review
and revaluation of the changed needs of library consumers and its resources. Library is an
institution that incurs several expenses on books/material etc. It does not have source of
cash or direct income, like other commercial organizations have when we talk About library
finance.

"Everything you need for better future and success has already been written. And guess what? All you have to do is go to the
library."

Henri Frederic Amiel

 6

12.1 Budgeting Policy

 The budget for the library should help students to become life-long learners
 The budget for the library should assist student in their abilities to become
Independent learners

12.2 Budgeting Procedures

Preparation

12.2.1 Collection Maintenance

 Keeping the collection at its present size

 Necessary to replace 10% of the collection annually

12.2.2 Consumables

 Processing resources such as barcode lables, date due slips etc

 Peripherals such as DVDs, CDs, batteries etc
 Promotional activities such as display materials etc

12.2.3 Maintenance

 ERP
 Barcode Printers
 Audiovisual Hardware
 Computers
 Printers
 Biometric machines

12.2.4 Subscriptions / Memberships

 Journals
 Associations

"Librarians are tour-guides for all of knowledge."

Patrick Ness
 7

12.2.5 Capital Expenditure

 Collection development beyond foundation collection

 Shelving
 Furniture
 Equipment
 Computer Hardware
 Binding books / Journals

13. Stock verification

Stock verification is an annual process which will be conducted the academic year end or
before the academic year beginning. It discloses the position of the loss of documents so that
the replacement may be made in case of important documents lost.

14. Weeding Policy

A committee will be formed whenever there is a need for weeding out obsolete books.
Weeding of books will be approved by the Principal.

If you want to be a reference librarian, you must learn to overcome not only your shyness but also the shyness of
others!

S. R. Ranganathan
 8

15. Library usage Policy

15.1 Rules and Regulation

 Show your Identity card whenever you visit the Library.

 Write your name in the register / scan your I-card at the counter while entering in
the library
 This I Card is lost fresh I Card will be issued on payment of Rs.250/-
 Library books issued only on his/her self Library card.
 Library books will be issued only as per schedule.
 One book for one week only it can be renewed.
 Students should return their book in given time period.
 Two books will be issued for third year / post graduate students only.
 Book Bank only for (First five in the class and the entire reservation students)
selected and economically backward students.
 In case loss of books double price of the book lost will be recovered as penalty.
 The loss of I card should be immediately reported to the principal in writing.
 Take proper care of all library resources.
 Any personal belongings are not permitted into the library.
 Eatables are not allowed inside the library & reading hall.
 Silence to be maintained.
 Use of mobile phones is strictly prohibited in the library.
 Eatables are not allowed inside Reading Hall.
 No library material will be issued on someone else I Card.
 Take proper care of all library resources.

A Good Library is a place,A Place where the Lofty Spirits of All Nations and Generations Meet
- Samuel Niger
 9

15.2 Reading Hall

 Keep Silence in the reading hall.

 Eatables are not allowed inside Reading Hall.
 Every student must have his/her Identity Card while entering in the reading hall.
 Write your name in the register while entering in the reading hall.
 Reading Hall timings will be extended during examinations with prior notice.
Magazines, Newspapers, Question Paper sets, Reference books are not allowed to
take outside the library.
 Suggestion Box is kept at the counter in main library. Your objective and
positive/healthy suggestions are welcome.
 Students should return their book in given time period.
 Strict action will be taken for any misbehavior in the reading hall.
 Use of mobile phones is strictly prohibited in the Reading Hall.
 Students are not allowed to sit in library during their lecture & practical hours.

15.3 Digital Library

 Internet / Digital facility is for all students.

 Students must register their name & timing, one day before.
 Playing games, chatting, Downloading any pictures/ songs, videos & misuse of
internet is not allowed.
 Do not save any material on PC.
 Printing/Downloading is allowed with prior permission of Librarian.
 Printing/Xeroxing will be provided on payment

"A modern librarian, who has faith in the law that 'BOOKS ARE FOR USE,' is happy only when his readers make his
shelves constantly empty. It is not the books that go out that worry him. It is the stay-at-home volumes that perplex
and depress him." ~ S. R. Ranganathan
 10
16. Library Services and Activities

The Library access time is from 8.00 a.m. to 06.00 p.m.

16.1 Working hours

On working days 8:00 a.m. to 6:00 p.m.

During study holidays 8:00 a.m. to 7:00 p.m.

During examination days 8:00 a.m. to 9:00 p.m.

During vacation 8.00 a.m. to 6:00 p.m.

16.2 Library Internet / E-Journals and E-book Service

The library provides individual user ID and its password to users for making use
of e-resources for INFLIBNET N-LIST, Delnet and Other databases are made
available through IP Based.

N List –https://nlist.inflibnet.ac.in/index.php DELNET Delnet- https://delnet.in/

"Every reader his or her book.Every book its reader." ~ S. R. Ranganathan

 11
16.3 Library Website
The library website communicates library information and updates to the users.
https://acs.dypvp.edu.in/library/

16.4 Open Access

It provides open access to all library users. They can browse, read the any
references in the reference section. It helps users to make full use of the
resources available in the library.

16.5 Library OPAC

The resources of the library have been computerized with integrated. Computers
are installed at the entrance to locate library resources. Users can search the
resources by author, title, subject, key words etc.
16.6 Library Reading Room

Library is having a precious reading room and a capacity to accommodate 250

students at a time in reading room of main library.
16.7 Scanner / Reprography Facility

This is another area where the photo copying service is provided to student and staff
members to facilitate the prompt information and service.

"A library is a growing organism." ~ S. R. Ranganathan

 12

16.8 Reference Services

Reference Service is an important service offered by the library. It also maintains a

collection of reference books consisting of encyclopedias, dictionaries, directories,

handbooks, CD-ROMs, Audio and Video cassettes etc.

16.9 News Paper article Clippings.

Articles on education appeared in the various news paper are cut and field in the file
called “News paper clippings file” to facilitate the current situations on the field of
education.

16.10 Email Service

On demand soft copy of Syllabus, Question Papers, College Magazine, etc. provided
to the students & faculty members by using email on internet.

16.11 Library Institutional Membership

The British Library, Gokhale Institute Political Science Library, Pune University
Jaykar Library, National Chemical Laboratory, Libraries of the colleges of parent
institutes. ‘

16.12 Earn and Learn Scheme

This scheme is basically undertaken for the benefit of students coming from the
rural areas, which are economically backward, intelligent, and meritorious but
cannot afford higher education. It is found that most of the students admitted in
the scheme were having inferiority complex and felt isolated. This scheme helps
such students to overcome these problems by instilling work ethics, self-
discipline, confidence building, and personality development among them. This
scheme provides official and technical work exposure to the students. This
scheme helped students to be socialized and instill the team spirit. This is a
vision of keeping our youth gainfully employed as well as to contribute from civil
society. The students from the economically marginalized sections who have urge

"Save the time of the reader, for it is valuable" ~ S. R. Ranganathan

 13

to pursue higher education but unable to work outside due to constraint of time,
this scheme offers opportunities to learn by earning.
Students who are admitted in the college are eligible to apply for this scheme.
Interested students have to fill up the necessary form.‘Earn and Learn
Committee’ scrutinizes the collected forms. The Principal approves list of
selected students. Committee allots work that can be easily done by the selected
candidate. However when the work is distributed care is taken that each student
gets eighty percent of technical work and twenty percent of fieldwork. Office
work includes library work such as stacking, tagging and sorting of books or any
administrative office work. Technical work includes data entry, filling forms,
filing and photocopying etc., while field work includes garden work, maintenance
of play grounds and cleanliness of the campus etc. Each student is expected to
work for three hours daily.

16.13 Books Exhibitions

We arrange book exhibitions and book fairs.

16.14 Book Lending Service

This service is offered to all library users. The resources borrowed from the
library shall be returned on or before the due date during library working hours.
Its terms and conditions are mentioned in Library Rules and Regulations.
16.15 Book Bank

Also under students welfare scheme set of textbooks are issued to general
category students.
Additional books are issued to meritorious students top three students from each
class are given the facility
16.16 Online Students & Staff Attendance (Biometric Machine)

16.17 Barcode Technology

All books are bar coded.

A student’s life is like the desert: examinations are the hot sun, difficulties are like the warm sand and study is like
hunger and thirst. ~Sudha Murthy
 14

16.18 Catalogue

List of Books, Periodicals & Journals, E-Resources, Audio Cassettes, Project

reports, etc available as on title wise, Author wise & Subject wise.

16.19 Suggestion Box

In Addition to the library appraisal ‘Suggestion Box’ is kept in the library once
in a week it is opened and suggestions are taken care off.

16.20 User Orientation

Library conducts orientation programmes for new users. It is to enable them to

use library resources effectively.

16.21 Periodical Service

The magazines and journals are made available to library users. students have
to read in library only.

Life is an exam where the syllabus is unknown and question papers are not set. Nor are there model answer papers.
~Sudha Murthy
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17. Gallery
Days Celebration Photos

Granthpradarshan 2017

उत्सव पुस्तकाां चा जागर वाचनाचा जाने वारी २०१८.

Granthpradarshan 2019

Granthpradrshan 2020

Basic education links the children, whether of the cities or the villages, to all that is best and lasting in India.
Mahatma Gandhi
 16

Granth Dindi 2020

Granth Pradarshan 2021

National Readers Day 2021

Granth pradashan 2022

The future depends on what we do in the present.

Mahatma Gandhi
 17
18. Library Forms Purchase orders, Books stationary, Library Stamps.

Library Forms

“Education is the most powerful weapon which you can use to change the world.”
Nelson Mandela
 18

“No country can really develop unless its citizens are educated.” Nelson Mandela
 19

Library Purchase Orders

“Education is not the learning of facts, but the training of the mind to think,” as Albert Einstein
 20

Browne Issue System: Due Date Slip, Book Card & Borrower’s card Library Stamps.

“Education's purpose is to replace an empty mind with an open one.” —Malcolm Forbes. .
 21

Library Stamps

What is really needed to make democracy function is not

Mahatma Gandhi
 22

19. Library Layout

20. L
ib
ra
ry
Lay
out

What is really needed to make democracy function is not knowledge of facts, but right education.
Mahatma Gandhi
 23

LIBRARY
Sant Tukaram Nagar, Pimpri, Pune 411018
Maharashtra, India
+91 020 - 67116410,020 - 27805895 / +91 20 27805894 / 27805895
020-67116410 / 020-67116411
+91 8956597191 / +91 8956597192 / +91 8956597193 / +91 8956597194
library.acs@dypvp.edu.in

“The gift of knowledge is the highest gift in the world.”

— Swami Vivekananda