Formal Invitation
LETTER FORMAT
-For Chief Guest/Guest of
Honour/resource Person
(Specific person)
TEMPLATE
Sender's address
Date
Receiver's address
Subject:
Sir/Madam
.......Name of host.... has the pleasure of inviting....... name of guest ........to the..... name of event.... as
a chief guest/ judge/ resource person/Speaker on.... Date... at .....time.... at .....venue......
A word of confirmation will be appreciated.
Yours sincerely
Name
FORMAL INVITATION-CARD FORMAT
—ForMany (Bulk invitations)
(FOR FAMILY FUNCTIONS)
TEMPLATE
Mrs. and Mr.
Cordially invite you
on the occasion of
Wedding/birthday/housewarming party/any other occasion
of
name(honouree)
as per details given below
Date:
Time:
Venue:
R.S.V.P. With best compliments from
Address and phone number Family and friends
Note:
• Programme overleaf
Entry from Gate No. 2
FORMAL INVITATION-CARD FORMAT
SCHOOL FUNCTION
TEMPLATE
The Principal, Staff and Students of
NAME of SCHOOL
Cordially invite you on the occasion of
NAME of EVENT
has kindly consented to be the Chief Guest/Guest Of honour
Date :
Time:
Venue:
R.S.V.P.
Vice Principal
Phone No.
Note:/P. S.
• Entry from Gate No.2
• Programme overleaf
INFORMAL INVITATION
TEMPLATE
Sender's address
Date
Dear Name of the receiver
It gives me great pleasure to inform you that I have arranged a small party on the occasion of
... ................on .......date.........at........time..........at ..... Venue... ...... Please
do come to join the function and make it a memorable event for us.
Yours sincerely
Name of the sender
REPLIES TO INVITATIONS
A.FORMAL REPLIES
B.INFORMAL REPLIES
I.ACCEPTANCE:
2. REFUSAL
Formal Reply:
Acceptance
TEMPLATE: ACCEPTANCE
Date
Mr/Mrs
......Mrs/Miss/Mr.Name /Names of the sender of the reply.....thanks/thank...
of the
Name/Names of the receiver of the reply.....forthe kind invitation for...... Name
She/He/They is/are happy to
function....to be held on..Date.....„..at........Time.........at...Venue.
accept the invitation and will attend the function.
TEMPLATE: REFUSAL
Date
....Mrs./MisMr..Name/Namesof the sender of the reply..... thanks/thank
....Mrs/Miss/Mr.Name/Names of the receiver of the reply.....for kind invitation for......Name
of the function....to be held on ...Date. at .........Time.......at.Venue. She/He/They is/are
regret her/his/their inability to attend the function due to prior engagement.
FORMAL REPLY ACCEPTANCE
Example :
QI. Miss Jyotika Rani had received an invitation from Mr Jaidev Babu for his housewarming
party. Write a formal reply on her behalf accepting the invitation.
16 February 2022
Ms. Jyothika Rani thanks Mr. Babu for the kind invitation for the
housewarmingparty of his new house on Monday21st February2022 at
7:00 P.M. at Bharat Community Centre Apartments ground. She is delighted
to acceptthe invitationand confirms her presenceinthe function.
FORMAL REPLY: REFUSAL
Example
Q2. On behalf of Mrs. and Mr. P.R. Dev. Draft a reply declining the invitation to the wedding
party of Mrs. and Mr. M.N. Raja.
Ans:
16 February 2022
Mrs. and Mr. P.R. Dev thank Mrs. and Mr. M.N. Raja for the kind invitation to their wedding
party to be held on Monday 21st February 2022 at 7 PM at Rose Banquet Hall, East Delhi.
They regret their inability to attend the party due to a prior engagement. They extend their
best wishes.
*POINTS TO REMEMBER:
*Written in third person.
* Only Date is mentioned
*No salutation, subject, signature
INFORMAL REPLIES: ACCEPTANCE
TEMPLATE :
Address of the sender of the reply
Date
Dear name/Sir/Madam
I am happy to receive your invitation for your..... party/function. .........to be held on ...Date...
at.....Time.......at....Venue.... I would be happy to join the party on time. Looking forward to
have a great time with you.
Yours truly
name
TEMPLATE: REFUSAL
Address of the sender of the reply
Date
Dear Name/Sir /Madam
I am happy to receive invitation for your party/function to be held on......... Date.........at
Time.. Venue. I regret to inform you that I would not be able to join the function due
to an urgent work. I wish you a great time.
Yours truly
Name
INFORMAL REPLIES: ACCEPTANCE
EXAMPLE
QI. Sociology Club of Sarvodaya School, Vinod Nagar is organising a grandparents' day in which
you are being invited as a chief guest. Draft a reply to the invitation accepting it
Examination Hall
Delhi
16 February 2022
Dear Madam
Thanks a lot for inviting me as a chief guest for grandparents day function to be held on 28
February
2022 at 10:00 AM in the school hall. I shall attend the function. I express my best wishes for
its success.
Yours sincerely
Abc
Ans:
INFORMAL REPLIES REFUSAL
EXAMPLE
Q2. Your friend Jaidev invited you to attend the function organised by him to celebrate his
selection in 11MAhmedabad. Draft a reply expressing your inability to attend the function. You
are Rudranksh, from C 5, Lakshmi Nagar.
Ans:
C 5 Lakshmi Nagar
Delhi
15 February 2022
Dear Jaidev
Thanks a lot for inviting me to the function to celebrate your selection in 11MAhmedabad to
be held on 28 February 2022 at 8:00PM at DDA Park Lakshmi Nagar. I am sorry to inform you
that I shall not be able to join you due to prior engagement in another city.
Yours truly
Rudranksh
Points to remember:
To be written:
Sender's address
Date
Dear /Respected Sir/Madam/Name
First person, Second person is used .
