CMP212CA – WEEK TWO Dave Filchak 09/11/23

WEEK TWO

Topics:

Storyboards and flowcharts and their importance

Working from a script or a written treatment
basic elements of a storyboard
visual, written, special instruction, date, version,
author.
Working with a pencil not the computer
Create an example on the board
The PowerPoint 2007 Interface

Flowcharts and Storyboards

Like an outline for a paper, flowcharts and storyboards save

time and improve the quality of the final product by assisting
us in the planning and preparation stages of a project. They
help us plan what we are going to do so we know where a
project is going. Then they keep us focused on the final
goal.

A flow chart is a graphical representation showing the flow

of control among the steps in a program, people in an
organization, or pages of a presentation. The elements
themselves are represented by simple icons (circles,

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rectangles, diamonds) to allow the viewer to focus on the

way the user will move through the steps in a process. A
flow chart indicates sequences and decision points as well as
starting and stopping points. It is easier to grasp
relationships visually in a flowchart than in a verbal
description, so such diagrams help us avoid leaving out
steps in a process. For an introduction to production
flowcharts, see the introduction to flowcharts from the
Studio 1151 Guidebook by Karen McNally and Alan Levine.
The following simplified chart illustrates a table of contents.

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The production flowchart is a visual representation of the

sequence of the content of your product. It shows what
comes first, second, third, etc. as well as what your
audience will do, if anything, and what will happen when
they've done it. A completed flowchart organizes your
topics, strategies, treatments, and options into a plan from
which you can work out the details of what each screen,
page, frame, or shot will look like.

Essentially, it is a working map of your final product. The

flowchart is not created in stone. It will probably change as
you work through all of the details of your final product.

Below are some symbols commonly used in flowcharts and a

checksheet for you to use as a guideline. We also have an
example of a flowchart for you to examine as well as a final
version

Start and End

This symbol is used to indicate both the
beginning and the end of your program.

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Graphic/Text
This symbol indicates individual content for
screens, pages, or frames.

Decision
This symbol is used when there is
interactivity between your audience and the
program. It is usually in the form of a
yes/no question, with branching flow lines
depending upon the answer.

Place Marker
This is a place marker. If you have to go to
another line or page with your flowchart,
this symbol is numbered and put at the end
of the line or page.

It is then used at the beginning of the next

line or page with the same number so a
reader of the chart can follow the path.

....................................................................................
.........

Production Flowchart Checklist

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__ All major elements of the project are indicated.

__ The elements are clearly labeled.

__ Sequence of elements is clear and there are no gaps

or dead ends.

__ Sequence of elements is logical from user's point of

view.

__ Flowchart symbols are used correctly.

Storyboards are used primarily in film making to design

individual shots before filming. They are also common in
comic strip, animation, TV commercials, and multimedia
design, but can be used for many other sorts of projects.
Whereas a flowchart focuses on movement through a
system, a storyboard or "content flowchart" allows far
more detailed illustration of the contents of each
element The storyboard should contain a sketch of the
visual aspect of the screen, information which will be
present, descriptions of animations, interactions (e.g. dialog
boxes), sounds, and any other media. Although storyboards
were originally linear, the addition of branching diagrams
from flowcharts makes them useful for non-linear
multimedia development.

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For some examples, see Outpost 31: The Thing, some

storyboards from the film, Twister, and samples from
Animatics and Storyboards. The Studio 1151 production
storyboard overview and the multimedia storyboard
examples from the Studio 1151 Guidebook show how it's
done.

http://www.outpost31.com/movie/storyboards.html

http://www.storyboards-east.com/storybrd.htm

http://www.mcli.dist.maricopa.edu/authoring/
studio/guidebook/storyboard.html

http://www.mcli.dist.maricopa.edu/authoring/studio/
guidebook/storyboard_example.html

The PowerPoint Interface

– Views
o Tri-pane or normal view
o Outline
o Slide Sorter
o Notes

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Show the Molson PPT

The following is © Wendy Russell

1. Slide - Slide Show

Each page of a PowerPoint presentation is called a slide. The default
orientation of the slide is in landscape layout, which means that the
slide is 11" wide by 8 1/2" tall. Text, graphics and/or pictures are
added to the slide to enhance its appeal.

Think back to the days of the old fashioned slide show, using a slide
projector. PowerPoint is an updated version of that kind of slide show.
Slide shows can be comprised of text and graphic objects or be
completely covered by a single picture, as in a photo album.

2. Ribbon
The ribbon is the strip of buttons across the top of the main window,
and it replaces the toolbar in earlier versions of PowerPoint. Here on
the ribbon you will find access to anything the program has to offer.
You no longer have to hunt endlessly through many menus and sub
menus to find the command you want. Commands are located in
logical places now, unlike in earlier versions of all things Microsoft.

3. Contextual Menus and Tabs

Contextual menus and tabs appear when an object is selected.
These contextual menus / tabs contain information or options
pertinent to that object only. For example; if you are working with
photos, the contextual menus show all the options available just for
working with photos.

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In PowerPoint 2007, these contextual tabs are very much in view,

unlike earlier versions, where these commands could be difficult to
locate. This feature is an updated version of the "shortcut menus"
used in earlier versions.

These contextual tabs do not appear unless they are relevant to the
selected object.

4. Slide Layouts - Slide Types

The terms slide type or slide layout can be used interchangeably.
There are several different types of slides / slide layouts in
PowerPoint. Depending on the type of presentation you are creating,
you may use several different slide layouts or just keep repeating the
same few.

Slide types or layouts include -

 title slides
 title and content slides
 comparison slides
 picture with caption slides
 and more

Related Tutorial
Slide Layouts in PowerPoint 2007

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5. Slide Views

 Normal View - is also commonly known as Slide View. It is the

main working window in the presentation. The slide is shown
full size on the screen.

 Outline View - shows all the text of all slides, in a list on the left
of the PowerPoint screen. No graphics are shown in this view.
Outline View is useful for editing purposes and can be exported
out as a Word document to use as a summary handout.

 Slide Sorter View - is a window in PowerPoint that displays

thumbnail versions of all your slides, arranged in horizontal
rows. This view is useful to make global changes to several
slides at one time. Rearranging or deleting slides is easy to do
in Slide Sorter view.

 Notes Pages - shows a smaller version of a slide with an area

below for notes. Each slide is created on its own notes page.
The speaker can print these pages out to use as a reference
while making his presentation. The notes do not show on the
screen during the presentation.

Related Tutorial
Different Ways to View PowerPoint 2007 Slides

6. Design Themes
Think of a design themes as a coordinated packaged deal. When you
decorate a room, you use colors and patterns that all work together.
A design theme acts in much the same way. It is created so that even

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though different slide types can have different layouts and graphics,
the whole presentation goes together as an attractive package. The
background color/images and fonts are all coordinated to achieve a
cohesive look.
Related Tutorial
Apply Design Themes in PowerPoint 2007

7. Slide Transition
Slide transitions are the visual movements as one slide changes to
another.
Related Tutorials
Use Slide Transitions for Movement on PowerPoint 2007 Slides
5 Tips About Adding Slide Transitions

8. Animations
In Microsoft PowerPoint, animations are visual effects applied to
individual items on the slide such as graphics, titles or bullet points,
rather than to the slide itself.

Preset visual effects can be applied to paragraphs, bulleted items and

titles from a variety of animation groupings, namely Subtle,
Moderate and Exciting.

Related Tutorial
Custom Animations in PowerPoint 2007

9. PowerPoint Viewer
The PowerPoint Viewer is a small add-in program from Microsoft. It
allows for a PowerPoint presentation to be played on any computer,

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even those that do not have PowerPoint installed. It can run as a

separate program on your computer and can be added to the list of
files when you choose to package your presentation to a CD.

10. Slide Master

The default design template when starting a PowerPoint presentation,
is a plain, white slide. This plain, white slide is the Slide Master. All
slides in a presentation are created using the fonts, colors and
graphics in the Slide Master. Each new slide that you create takes on
these aspects.

Each design theme has a number of different slide masters, unlike

earlier versions, which contained only an additional Title Master.
Another nice feature of slide masters in PowerPoint 2007 is that you
can create your own text placeholders. This was not possible in
earlier versions.

Slide Layouts

PowerPoint 2007 Opening Screen

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PowerPoint 2007 opening screen

Related - Slide Layouts in PowerPoint (earlier versions)

PowerPoint 2007 Opening Screen

When you first open PowerPoint 2007, your screen should resemble
the diagram above.

Areas of the PowerPoint 2007 Screen

Section 1. Each page of the working area of the presentation is

called a slide. New presentations open with a Title slide in Normal
view ready for editing.

Section 2. This area toggles between Slides view and Outline view.
Slides view shows a tiny picture of all the slides in your presentation.
Outline view shows the hierarchy of the text in your slides.

Section 3. This part of the new user interface (UI) is known as the
Ribbon. The different Ribbons take the place of the toolbars and
menus of previous versions in PowerPoint. The Ribbons offer access
to all the different features in PowerPoint 2007.
Here is a close-up view of the Home Ribbon

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The PowerPoint 2007 Title Slide

PowerPoint 2007 title slide

The Title Slide

When you open a new presentation in PowerPoint 2007, the program

assumes that you will begin your slide show with a Title slide. Adding
a title and subtitle to this slide layout is as easy as clicking in the text
boxes provided and typing.

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Adding a New Slide in PowerPoint 2007

PowerPoint 2007 new slide button has two functions - add default
slide type or choose a slide layout

Two Features on the New Slide Button

The New Slide button is located at the left end of the Home Ribbon. It
contains two separate feature buttons. The default slide layout for a
new slide is the Title and Content type of slide.

1. If the currently selected slide is a Title slide, or if this will be the

second slide added to the presentation, the default slide layout
Title and Content type will be added.

Subsequent new slides will be added using the current slide

type as a model. For example, if the current slide on screen
was created using the Picture with Caption slide layout, the new
slide will also be of that type.

2. The lower button will open the contextual menu showing the
nine different slide layouts for you to choose from.

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Title and Content Slide Layout - Part 1

PowerPoint 2007 Title and Content slide layout has two functions -
text or graphic content

Title and Content Slide Layout for Text

The Title and Content slide layout replaces both the bulleted list and
content layout slides in earlier versions of PowerPoint. Now this one
slide layout can be used for either of these two features.

When using the bulleted text option, you simply click on the large text
box and type your information. Each time you press the Enter key on
the keyboard, a new bullet appears for the next line of text.

Note - You can choose to enter bulleted text or a different type of

content, but not both on this slide type. However, if you wish to use
both features, there is a separate slide type for showing two types of
content on a slide. This is the Two Content slide type.

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Title and Content Slide Layout - Part 2

PowerPoint 2007 Title and Content slide layout has two functions -
text or graphic content

Title and Content Slide Layout for Content

To add content other than text to the Title and Content slide layout,
you would click on the appropriate colored icon in the set of six
different content types. These choices include -

 table
 chart
 SmartArt
 picture
 clip art
 media clip

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PowerPoint 2007 Chart Content

PowerPoint 2007 Chart content - uses Microsoft Excel to create the

chart

Charts Are Commonly Used in PowerPoint Slides

One of the most commonly used features shown on PowerPoint

slides are charts. There are many different chart types available to
reflect your particular type of content.

Clicking the Chart icon on any content type of slide in PowerPoint

opens the Insert Chart dialog box. Here you will select the best type
of chart type to reflect your data. Once you have chosen the chart
type, Microsoft Excel 2007 will open as well. A split window will show
the chart in one window and the Excel window will show sample data
for the chart. Making changes to the data in the Excel window, will
reflect those changes in your chart.

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Change the Slide Layout in PowerPoint 2007

PowerPoint 2007 change slide layout

Nine Different Slide Layouts

Click the Layout button on the Home Ribbon. This will show a
contextual menu of the nine different slide layout choices in
PowerPoint 2007.

The current slide layout will be highlighted. Hover your mouse over
the new slide layout of your choice and that slide type will also be
highlighted. When you click the mouse the current slide takes on this
new slide layout.

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What is the Slides / Outline Pane in PowerPoint 2007?

PowerPoint 2007 Slides / Outline Pane

© Wendy Russell

Two Miniature Views

The Slides/Outline pane is located on the left side of the PowerPoint

2007 screen.

 The default setting is for Slides. This shows thumbnail views of

the slides in your presentation.

 Clicking on the Outline tab, will show a text outline of each slide
in your presentation.

Note that each time you add a new slide, a miniature version of that
slide appears in the the Slides/Outline Pane on the left side of the
screen. Clicking on any of these thumbnails, places that slide on the
screen in Normal View for further editing.

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The Nine Different Slide Content Layouts in PowerPoint 2007

PowerPoint 2007 all slide layouts

The Layout Button

Any slide layout can be changed at any time, simply by clicking on

the Layout button on the Home Ribbon.

The list of slide layouts are as follows -

1. Title Slide - Used at the start of your presentation, or to divide

sections of your presentation.

2. Title and Content - The default slide layout and the most
commonly used slide layout.

3. Section Header - Use this slide type to separate different

sections of the same presentation, rather than use an additional
Title slide. It can also be used as an alternate to the Title slide
layout.

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4. Two Content - Use this slide layout if you wish to show text in
addition to a graphic content type.

5. Comparison - Similar to the Two Content slide layout, but this

slide type also includes a heading text box over each type of
content. Use this type of slide layout to -
o compare two types of the same content type (for example
- two different charts)
o show text in addition to a graphic content type

6. Title Only - Use this slide layout if you want to place only a title
on the page, rather than a title and subtitle. You can then insert
other types of objects such as clip art, WordArt, pictures or
charts if desired.

7. Blank - A blank slide layout is often used when a picture or

other graphic object that needs no further information, will be
inserted to cover the whole slide.

8. Content with Caption - Content (most often a graphic object

such as a chart or picture) will be placed on the right side of the
slide. The left side allows for a title and text to describe the
object.

9. Picture with Caption - The upper part of the slide is used to

place a picture. Under the slide you can add a title and
descriptive text if desired.

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Move Text Boxes - Changing the Slide Layout

Animation of how to move text boxes in PowerPoint presentations

It is important to remember that you are not limited to the layout of a

slide as it first appears in PowerPoint 2007. You may add, move or
remove text boxes or other objects at any time on any slide.

The short animated clip above shows how to move and resize text
boxes on your slide.

If there is no slide layout to suit your specific needs, you can create it
yourself by adding text boxes or other objects as your data dictates.

Different Slide Views for Different Purposes

Choose a slide view on the View Ribbon in PowerPoint 2007

For PowerPoint 2003 - Different Ways to View PowerPoint Slides

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Use the Slide View That is Right for the Task

Slides in any PowerPoint presentation can be viewed in a variety of

ways depending on the task at hand.

To access all the different slide views, click on the View ribbon at the
top of the screen. On the left end of the View tab of the ribbon you will
see the different choices for methods to view your slides.

Normal View or Slide View in PowerPoint 2007

Normal view or Slide view in PowerPoint 2007

The Most Common Slide View

Normal View or Slide View as it is more commonly known, is the most

often used view while creating a PowerPoint presentation.

When you first start the program, the screen opens in Normal View.
Working on a large version of a slide is helpful when designing your
presentation.

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Slide Sorter View in PowerPoint 2007

Slide Sorter view in PowerPoint 2007

Miniature Versions of the Slides

Slide Sorter View shows miniature versions of all the slides in

horizontal rows. These miniature versions of the slides are called
thumbnails.

Slides can be easily deleted or rearranged quickly in this view. Effects

such as transitions and sounds can be added to several slides at the
same time in Slide Sorter view.

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Notes Pages in PowerPoint 2007

Notes Pages view in PowerPoint 2007

Notes for the Presenter

Notes Pages show a smaller version of the slide with an area below
for printed notes. Each slide is created on its own notes page. The
speaker can print these pages out to use as a reference while making
his presentation. The notes do not show on the screen during the
presentation.

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Slide Show View in PowerPoint 2007

Slides are shown in full screen when you choose Slide Show view in
PowerPoint 2007

It's Show Time

Slide Show view is the view used for presenting to an audience. The
whole screen is taken over by your PowerPoint 2007 presentation.

Slide Show view can be accessed from the View tab of the ribbon or
by pressing the F5 key on the keyboard.

To exit Slide Show view at any time, press the Esc key on the
keyboard.

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Outline View in PowerPoint 2007

Outline View in PowerPoint 2007

Text Summaries

Outline View can be accessed by selecting the Outline tab on the

Slides/Outline pane at the left of the PowerPoint 2007 screen. Outline
view shows all the text of all slides in a list. No graphics are shown in
Outline view.

Outline view is useful for quick editing purposes and can be exported
out as a Word document to use as a summary handout.

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Quick Access Buttons to Different Slide Views

Quick access buttons to switch slide views in PowerPoint 2007

Quick Access Buttons

It is not necessary to switch to the View ribbon in order to quickly see

your slides in a different view.

At the bottom right corner of the PowerPoint screen, you will see the
quick access buttons. These handy buttons are the same as in
previous versions of PowerPoint. The screen shot above indicates
the different buttons and their uses. You can quickly switch to Slide
Sorter view, Normal (or Slide) view, or Slide Show view. You can also
zoom in or out on the current view, or fit the current slide to the
window.

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