REVISED DWP AS CONCURRED BY DEF FIN

MAY 2020
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I OBJECTIVE I OBJECTIVE
1. The objective is to ensure that all defence works and services – capital, 1. (a) The objective is to ensure that all defence works and services – ---
revenue and maintenance – are completed with the minimum of delay and in a capital, revenue and maintenance – are completed within time frame
cost-effective manner compatible with the efficient functioning of the Defence and in a cost-effective manner compatible with the efficient functioning of
Services. This revised Defence Works Procedure enumerates the mechanisms the Defence Services. This revised Defence Works Procedure
of and conditions for planning, programming, budgeting, approval and enumerates the mechanisms of and conditions for planning,
execution of such works and services. programming, budgeting, approval and execution of such works and
services
New Sub Para (b) The provisions contained in this DWP are in conformity with ---
other Government Manuals like General Financial Rules,
Regulations for the Military Engineer Services as also other
instructions issued by the Government and the Central Vigilance
Commission from time to time. If any instance of variance between
provisions of this DWP and other Government Manuals comes to
notice, the provisions in the latest documents will be adopted. If the
variance still exists, the matter shall be referred to Ministry of
Defence for clarifications. In such cases, however, the ongoing
processing of works/ sanctions/contracts need not be stopped
pending resolution of the issue. Provisions of DPP and DPM will not
be applicable for Defence Works and Services, processed through
this DWP.
II BASIC PRINCIPLES II BASIC PRINCIPLES
2. The basic principles of undertaking Defence works are: - 2. The basic principles of undertaking Defence works are: - ---
(a) No new works should be sanctioned without careful attention to the assets (a) No new works should be sanctioned without careful attention to ---
or facilities already available and the time and cost required to complete the the assets or facilities already available and the time and cost required to
new works. complete the new works.
(b) As budgetary resources are limited and granted on an annual basis, (b) As budgetary resources are limited and granted on an annual ---
adequate provisions should be ensured for works and services already in basis, adequate provisions should be ensured for works and services
progress before new works and services are undertaken already in progress before new works and services are undertaken.
Further the outstanding liability on account of all works and likely
committed liability during the year shall be indicated in the AMWP
proposal.
(c) If an approved work is not commenced within one year of the date of (c) (i) If an approved work is not commenced within one year of the ---
Administrative Approval, fresh Administrative Approval of the Competent date of Administrative Approval, Revised Administrative Approval from
Financial Authority (CFA) should be taken. the Competent Financial Authority (CFA) with or without IFA
concurrence (as the case may be, as per delegation of financial
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powers) should be taken.
(ii) Work shall deemed to be commenced once expenditure is
incurred or liability created on account of preliminary works related
to the project i.e. soil Investigation, site survey, shifting of utilities,
enabling works and consultancy for design & architecture etc.
(d) Since time is of the essence, the completion period stipulated in the (d) Since time is of the essence, the completion period stipulated in ---
Administrative Approval will not be exceeded as far as possible. the Administrative Approval will not be exceeded as far as possible.
(e) No works services will be executed without administrative approval, formal (e) No works services will be executed without administrative ---
allocation of funds and technical sanction having first been obtained from the approval, formal allocation of funds and technical sanction having first
Competent Authority in each case. However, the procedure to be followed in been obtained from the Competent Authority in each case. However, the
case of works initiated for urgent military reasons are laid down in Paras 34 to procedure to be followed in case of works initiated for urgent military
36 below. reasons are laid down in Paras 34 to 36 below.
(f) No officer will, in the course of the financial year, exceed the aggregate (f) No officer will, in the course of the financial year, exceed the ---
budget allotment made to him for any works or under any sub-head of aggregate budget allotment made to him for any works or under any sub-
maintenance. head of maintenance.
(g) No officer will exceed any specific budget allotment made to him under any (g) No officer will exceed any specific budget allotment made to him ---
minor or detailed head, except in so far as he may within his powers of transfer under any minor or detailed head, except in so far as he may within his
of funds, be able to meet excess expenditure on one item by equivalent powers of transfer of funds, be able to meet excess expenditure on one
savings on another. item by equivalent savings on another.
(h) The final cost of any service will not exceed the amount of Administrative (h) (i) The final cost of any service will not exceed the amount of
Approval by more than 10%. An officer will take no action which will commit Administrative Approval by more than 10%. An officer will take no action
Government to expenditure beyond 10% of Administrative Approval amount which will commit Government to expenditure beyond 10% of
without obtaining prior sanction of the Competent Financial Authority in the Administrative Approval amount without obtaining prior sanction of the
form of a Financial Concurrence (FC), a Corrigendum or a Revised Competent Financial Authority with or without IFA concurrence, as the
Administrative Approval. case may be as per delegation of financial powers, in the form of a
Financial Concurrence (FC), a Corrigendum or a Revised Administrative
Approval.

(ii) For projects costing ₹ 100 crore or above, the Works Review Note added as
Committee (as prescribed at Para 55 (b) below) shall have the suggested by Def
powers to accept variation/ tolerance within 10% of the approved Fin.
estimates.
(j) The CFA according Administrative Approval should be kept informed of the (j) The CFA according Administrative Approval should be kept ---
progress of the works till their completion through regular periodical reports informed of the progress of the works till their completion through regular
periodical reports
(k) No project or work services will be split upto bring it within the powers of a (k) No project or work services will be split up to bring it within the ---
CFA at a lower level. powers of a CFA at a lower level.
III CLASSIFICATION OF WORKS III CLASSIFICATION OF WORKS ---
3. 3. For purposes of budgeting and control the operations of Defence Works are 3. For purposes of budgeting and control, Defence Works are divided into ---
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divided into two broad categories, namely: - two broad categories, namely: -
(a) Original Works (a) Original Works
(b) Repairs (b) Repairs
IV ORIGINAL WORKS IV ORIGINAL WORKS ---
4. (a) Original Works comprise works services like construction of buildings, 4. (a) (i) Original Works comprise works services like construction of ---
workshops, storage depots, etc. including their internal fittings and fixtures as buildings, workshops, storage depots, etc. including their internal fittings
well as roads, runways, blast pens, marine works, E/M services, water supply, and fixtures as well as roads, runways, blast pens, marine works, power
drainage, other utility services, arboriculture, ranges, furniture etc. as well as generation, E/M services, water supply, drainage, other utility services,
purchase and additions. Reconstruction of buildings and roads, widening of arboriculture, ranges, furniture etc. as well as purchase and additions.
roads, additions and alterations necessitated by administrative/ technical Reconstruction of buildings and roads, widening of roads, additions and
reasons, works necessary to bring into use buildings and services newly alterations necessitated by administrative/technical reasons, works
purchased/ acquired or those previously abandoned or rendered unusable by necessary to bring into use buildings and services newly
extraordinary causes such as storm, fire or earthquake also fall in the category purchased/acquired or those previously abandoned or rendered unusable
of original works. by extraordinary causes such as storm, fire or earthquake also fall in the
category of original works.
(b) Original works of petty nature costing upto *₹ 10,000/- may, at the (b) Original works of petty nature costing upto₹ one lakh may, at the ---
discretion of the CWE/ GE (Independent) be treated as “Repairs”. The CWE/ discretion of the CWE/ GE (Independent) be treated as “Repairs”. The
GE (Independent) may delegate all or a portion of his powers under this CWE/ GE (Independent) may delegate all or a portion of his powers
paragraph to GEs or outstation AGEs by name. (* Approval of competent under this paragraph to GEs or outstation AGEs by name.
authority required).
(c) The purchase and installation of static plant and machinery and equipment (c) The purchase and installation of static plant and machinery and ---
and the provision of furniture are treated as original works. equipment and the provision of furniture are treated as original works.
(d) Provision of furniture which does not form part of any works project will be (d) Provision of furniture which does not form part of any works project ---
treated as Original Works. will be treated as Original Works.
New Sub Para (e) Pre-investment/ preliminary activities (like site survey, soil ---
investigation, site preparation, consultancy for preparation of
Concept Project Reports, Detailed Project Reports, design and
drawings etc) will be categorized as original works and included in
the AMWP/ LBW list as separate Job as per requirement.
5. (a) For administrative purposes Original Works are divided into the 5. (a) Original Works are divided into the following categories: - ---
following categories: - (i) Major Capital Works: Original works costing ₹ 45 lakh or
(i) Major Capital Works i.e. original works costing ₹ 15 lakh or more. more.
(ii) Low-Budgeted Capital Works i.e. original works costing more than ₹ 2 (ii) Low Budgeted Capital Works: Original works costing more
lakh but less than ₹ 15 lakh. than ₹ 10 lakh but less than ₹ 45 lakh.
(iii) Revenue Works i.e., original works costing more than ₹ 1 lakh and not (iii) Revenue Works: Original works costing more than ₹ 5 lakh
exceeding ₹ 2 lakh. and not exceeding ₹ 10 lakh.
(iv) Minor Works i.e. original works costing not more than ₹ 1 lakh. (iv) Minor Works: Original works costing not more than ₹ 5 lakh.
(v) Pre-Investment/ preliminary activities.
Note. The listing of LBW Works less than ₹ 45 lakh shall be
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done by Command HQ and the approved list to be submitted
to MoD for monitoring. The progress of these works to be
included in the web based project monitoring portal to be
created for MES.
(b) Major Capital Works and Low-Budgeted Capital Works will be budgeted (b) All Major Capital Works and Low-Budgeted Capital Works will be ---
under Capital Heads. budgeted under Capital Heads.
(c) Revenue Works and Minor Works as defined above will be budgeted under (c) Revenue Works and Minor Works as defined above will be budgeted ---
Revenue heads. under Revenue heads.
6. New Original Works are further sub-divided as follows :- 6. New Original Works are further sub-divided as follows: - ---

(a) Authorised Works. Works Services for which scales are authorised in (a) Authorised Works. Works Services for which scales are ---
regulations or by separate orders of a general or specific nature issued by the authorised in regulations or by separate orders of a general or specific
Government of India are referred to broadly as Authorised Works. nature issued by the Government of India are referred to broadly as
Authorised Works.
(b) Special Works. Items of works services not falling within sub para (a) (b) Special Works/ Item. Items of works services not falling ---
above are referred to as “Special Works”. These may be approved only when within sub para (a) above are referred to as “Special Works”. These
exceptional local conditions justify the necessity, or as an important may be approved only when exceptional local conditions justify the
experimental measure. Special Works should not be approved if the effect necessity, or as an important experimental measure. Special Works
would be to introduce a new practice or change of scales. should not be approved if the effect would be to introduce a new
practice or change of scales.
(c) Engineer authorities will not be asked to undertake preparation of (c) (i) Engineer authorities will not be asked to undertake preparation of ---
estimates of a project which includes special items of work unless the estimates of a project of Special Work unless the Competent Financial
Competent Financial Authority has accorded formal approval in principle of Authority has accorded formal approval in principle of such work from
such items. functional or operational considerations and on the basis of Rough
Indication of Cost.
(c) (ii) A project of Special work shall be proposed for listing in
AMWP only if the proposal is accompanied with Acceptance Of
Necessity by the Line Directorate. In case of MOD power works AON
to be obtained from Admin Wing of MOD also in addition to Line Dte.
Note : Note. ---
(i) Where no scales have so far been laid down and there are no orders (i) Where no scales have so far been laid down and there are no
prohibiting the undertaking of those works, the Competent Financial Authority orders prohibiting the undertaking of those works, the Competent
for “Special Works” may sanction such works if it is customary or technically Financial Authority for “Special Works” may sanction such works if
essential to provide the same. it is customary or technically essential to provide the same.
(ii) If a building or service required is categorized as “Special”, all (ii) If a building or service required is categorized as “Special”, all
connected items thereto will be termed as “Special” and sanctioned as such connected items thereto will be termed as “Special” and sanctioned as
under the powers of the Competent Financial Authority. such under the powers of the Competent Financial Authority.
(iii) Superior specifications to those on which approved/ sanctioned Plinth (iii) Superior specifications to those mentioned in Scales of
Areas rates are based will be termed “Special”. Their incorporation in works at Accommodation or approved/ sanctioned by the Government from time to
any stage during planning or execution without prior approval of the Competent time will be termed “Special”. Their incorporation in works at any stage
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Financial Authority is not permitted. during planning or execution without prior approval of the Competent
Financial Authority is not permitted.
(iv) In case buildings/ accommodation for which scales already
exist but are treated as special due to non-sanction of PE/
WE/Establishment or for any other reason, specifications and
scales/ area authorized for similar works/ buildings/ accommodation
should be adhered to.
V REPAIRS V REPAIRS ---
7. (a) Repairs comprise all maintenance and periodical services, renewals and 7. (a) Repairs comprise all maintenance and periodical services, ---
replacements as well as alterations and improvements necessitated by renewals and replacements as well as alterations and improvements
technical or engineering reasons. necessitated by technical or engineering reasons.
(b) Works required to make good damages caused to existing buildings, roads, (b) Works required to make good damages caused to existing ---
installations and services due to extraordinary causes, but which are still buildings, roads, installations and services due to extraordinary causes,
usable, are also classified as ‘Repairs’. The question whether a building etc. is but which are still usable, are also classified as ‘Repairs’. The question
still “usable” or not will be decided by a Board of Officers convened to whether a building etc. is still “usable” or “not” will be decided by a Board
investigate the matter. of Officers which should invariably have a technical representative.
The BOO would recommend demolition if building is rendered
unusable.
(c) A property when taken off from care and maintenance is deemed to be (c) A property when taken off from care and maintenance is deemed to ---
abandoned and will not be entitled to maintenance funds. be abandoned and will not be entitled to maintenance funds.
8. Repairs are classified into two broad categories : 8. Repairs are classified into two broad categories : ---
(a) Ordinary Repairs; and (a) Ordinary Repairs; and
(b) Special Repairs (b) Special Repairs
9. (a) Ordinary Repairs are further sub-divided into the following categories: 9. (a) Ordinary Repairs are further subdivided into the following ---
(i) Petty Repairs categories: -
(ii) Periodical Services as per MES Regulations ‘Table ‘G’. (i) Petty Repairs.
(iii) Replacements and renewals costing upto *₹ 1,50,000/- for each item. (ii) Periodical Services as per MES Regulations Table ‘G’.
(iv) Repairs, renewals and replacements of E/M installations and other external (iii)Replacements and renewals costing upto ₹ 4.5 lakh for each
utilities costing upto *₹ 2,00,000/- in each case. item.
(v) Replacements of furniture of value upto 50 % of annual allotment for (iv) Repairs, renewals and replacements of E/M installations and
maintenance of furniture on station basis subject to a ceiling of ₹ 4.00 lakh per other external utilities costing upto ₹ 6 lakh in each item.
annum to be allowed only in respect of furniture declared as condemned/ (v) Replacements of furniture of value upto50% of annual
beyond economic repairs by the appropriate authority. allotment for maintenance of furniture on station basis, to be
(*Subject to formal approval on file by Competent Authority). allowed only in respect of furniture declared as condemned/
beyond economic repairs by the appropriate authority.
(b) Ordinary Repairs will be carried out in accordance with MES Standing Deleted ---
Orders.
(c) No administrative approval is necessary for ordinary repairs including (b) No administrative approval is necessary for ordinary repairs ---
purchase and maintenance of ordinary tools and plants for this purpose. including purchase and maintenance of ordinary tools and plants for this
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Allotment of funds for the purpose implies administrative approval to that purpose. Allotment of funds for the purpose implies administrative
extent. No work will be carried out without the technical sanction of the approval to that extent. No work will be carried out without the technical
competent engineer authority and no expenditure will be incurred in excess of sanction of the competent engineer authority and no expenditure will be
allotment under the relevant budgetary head, except in so far as such excess incurred in excess of allotment under the relevant budgetary head, except
can be met by re-appropriation from another head within the competence of in so far as such excess can be met by re-appropriation from another
the authority concerned. head within the competence of the authority concerned.
New Sub Para (c) Whenever replacement and renewals are necessitated due to ---
wear and tear, the items of improved specifications as per latest
Scale of Accommodation may be incorporated.
10. (a) Special Repairs consist of renewals and replacements as well as 10. (a) Special Repairs. Special Repairs consist of renewals and ---
alterations of improvements costing beyond the monetary ceiling for ordinary replacements as well as alterations for improvements costing beyond the
repairs in each case and replacement of furniture beyond the limit laid down in monetary ceiling for ordinary repairs in each case and replacement of
Para 9 (a) (v) above. These will be carried out in accordance with MES furniture beyond the limit laid down in Para 9 (a) (v) above. These will be
Regulations. carried out in accordance with MES Regulations. Special Repairs will
not be permitted in a building/ portion of building/ asset within five
years of completion of the original work. Also Special Repairs will
not be permitted to be repeated within five years in the same portion
of building/ asset.
(b) The Garrison Engineer will be the competent authority for grouping of (b) (i) The Garrison Engineer/ Assistant Garrison Engineer ---
buildings for the purpose of Special Repairs. (Independent) will be the competent authority for recommending
grouping of buildings for the purpose of Special Repairs.
(ii) The BOO for the special repair work will examine the
grouping of buildings based on nature of repairs, priority of repairs,
functional requirements, availability of buildings, technical/
engineering or administrative requirements etc and include in the
BPs accordingly.
(iii) Grouping of buildings/ items of works in special repairs will
not be split merely to bring it within the powers of lower CFA.
(c) Special Repairs will be treated as Original Works, but irrespective of (c) Special Repairs will be treated as Original Works, but ---
the cost, all Special Repairs will be budgeted for under Revenue Head. irrespective of the cost, all Special Repairs will be budgeted for under
Revenue Head.
(d) In case where special repairs and additions and alterations to a (d) In case where special repairs and additions and alterations to a ---
building become necessary at the same time, the work will be sanctioned as building become necessary at the same time, the work will be sanctioned
one project and treated as an Original Work for all purposes. as one project and treated as an Original Work for all purposes.
11. (a) Amendment to the capital value of existing structure due to repairs will 11. (a) Amendment to the capital value of existing structure due to ---
be made in accordance with MES Regulations (Para 228). In calculating the repairs will be made in accordance with MES Regulations (Para 228). In
addition to be made to the capital value, credit will be taken for the value at calculating the addition to be made to the capital value, credit will be
current rates of any portion of the original structure which has been taken for the value at current rates of any portion of the original structure
demolished or replaced. which has been demolished or replaced.
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(b) Notwithstanding sub-para (a) above, changes in capital cost (b) Notwithstanding sub Para (a) above, changes in capital cost ---
upto₹15,000/- in respect of all buildings and those due to renewals and upto₹ one lakh in respect of all buildings and those due to renewals and
replacements costing ₹ 60,000/- or less to temporary buildings will be replacements costing ₹ Two lakh or less to temporary buildings will be
disregarded. disregarded.
(c) Amendments to capital values on account of E/M renewals will be (c) Amendments to capital values on account of E/M renewals will be ---
carried out in accordance with MES Regulations (Paras 259 and 260). carried out in accordance with MES Regulations (Paras 259 and 260).
VI SCALES AND SPECIFICATIONS VI SCALES AND SPECIFICATIONS ---
12. Scales of Accommodation. The scales of accommodation approved and 12(a) Scales of Accommodation. The scales of accommodation approved ---
issued by the Government of India from time to time are intended as a close and issued by the Government of India from time to time are intended as
guide. Petty variations in individual cases can be made at the discretion of the a close guide. Minor variations in individual cases can be made at the
Competent Financial Authority at the time of according Administrative Approval discretion of the Competent Financial Authority with or without IFA
with reasons recorded in each case, provided such variations are not of concurrence as the case may be as per delegation of financial
general application and do not create any precedent in the matter of scales of powers at the time of according Administrative Approval with reasons
accommodation. recorded in each case, provided such variations are not of general
application and do not create any precedent in the matter of scales of
accommodation.
12(a) Add new para 12(b) For Special Works to be sanctioned under Para 6(b), Scales given in ---
Scales of Accommodation (SoA) for all similar buildings/items of work
shall be used.
13. Specifications 13. Specifications ---
(a) All works catering to short-term requirement, i.e., accommodation not (a) All works catering to short-term requirement, i.e., accommodation
expected to be required for a period of over five years from the anticipated not expected to be required for a period of over five years from the
date of completion of the work, will be in temporary construction and built to anticipated date of completion of the work, will be in temporary
specifications of the lowest possible type having regard to availability of construction and built to specifications of the lowest possible type having
material and the purpose of the facility or service. regard to availability of material and the purpose of the facility or service.
Specifications for temporary buildings/ assets will be laid down by
Zonal Chief Engineers in accordance with general guidelines issued
in this regard by E-in-C’s Branch.
(b) All works catering to long-term requirement, i.e., accommodation (b) All works catering to long-term requirement, i.e., accommodation ---
expected to be required for a period of more than five years from the expected to be required for a period of more than five years from the
anticipated date of completion of the work, will be built to permanent anticipated date of completion of the work, will be built to permanent
specifications. specifications.
(c) The above-mentioned period of five years will be taken as a close (c) The above-mentioned period of five years will be taken as a close ---
guide. Competent Financial Authority will use their judgment to decide about guide. Competent Financial Authority will use their judgment to decide
the choice of permanent or temporary specifications in special cases and about the choice of permanent or temporary specifications in special
record the reasons thereof while according Administrative Approval. cases and record the reasons thereof while according Administrative
Approval.
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(d) Building will be identified as prestigious at the stage of approval of the (d) Building/ Projects will be identified as prestigious at the stage of ---
Annual Works Programme (AWP). However, for such projects, a separate approval of the Annual Major Works Programme/ Special Projects.
detailed justification will be submitted by the service HQs to MoD. After the However, for such projects, a separate detailed justification will be
approval of MoD declaring the building as prestigious, it will be permissible to submitted by the service HQs to MoD. After the approval of MoD
add in the Approximate Estimates a specific percentage subject to a maximum declaring the building/ Projects as prestigious, it will be permissible to
of 10 % of the total cost of the buildings towards providing special architectural add in the Approximate Estimates a specific percentage subject to a
features and superior specifications. maximum of 10 % of the total cost of the building/ project towards
providing special architectural features and superior specifications.
13(e) Temporary specifications will be laid down by Zonal Chief Engineers Deleted ---
on individual basis in accordance with general guidelines issued in this regard
by E-in-C’s Branch.
New Sub Para (e) Specifications of all permanent buildings shall be framed in ---
such a way as to ensure life of structures in accordance to latest
National Building Code (NBC-2016).
New Sub Para (f) Superior specifications those not included in approved ---
plinth area rates, but considered essential to suit peculiar local
conditions due to technical/ functional reasons as per Zonal
Specifications will be included in the estimates as authorised if
recommended in Board Proceedings duly supported by Statement
of Case. However these may be shown as separate item as ‘superior
specifications not covered in PA rates’ in the detailed estimates.
VII ANNUAL WORKS PROGRAMME AND BUDGETING VII ANNUAL WORKS PROGRAMME AND BUDGETING ---
14. Under the existing system of budgetary control, so far as it applies to works, 14. Under the existing system of budgetary control, so far as it applies to ---
expenditure during a financial year is generally restricted to the amount works, expenditure during a financial year is generally restricted to the
provided in the annual budget estimate for the purpose. Details of budgetary amount provided in the annual budget estimate for the purpose. Details of
heads and the system of appropriation and re-appropriation of funds for this budgetary heads and the system of appropriation and re-appropriation of
purpose are explained in Appendix ‘A’. funds for this purpose are explained in Appendix ‘A’.
15. Well before the commencement of next financial year, assessment of funds 15. Well before the commencement of next financial year, assessment of ---
required in that year for making satisfactory progress of works already funds required in that year for making satisfactory progress of works
sanctioned and commenced in and upto the current year should be made, already sanctioned and commenced in and upto the current year should
before fresh budgetary provisions are proposed for New Works in the next be made, before fresh budgetary provisions are proposed for New Works
financial year. Thus, Carry Over works will have higher priority than New in the next financial year. Thus, Carry Over works will have higher priority
Works in regard to budgetary estimates for any financial year. than New Works in regard to budgetary estimates for any financial year.
16. No New Works should be sanctioned and/ or commenced in any financial year 16. No New Works should be sanctioned and/ or commenced in any financial ---
unless : - year unless: -
(a) In case of Major Capital Works each costing ₹ 15 lakh or more, such a (a) Major Capital Works (Except Special Project Procedures ---
new work has been included in the Annual Major Works Programme (AMWP) Outlined In Section XXVII). Major Capital Works each costing ₹ 45 lakh
for the relevant financial year of the concerned Service or organization as or more will be included in the Annual Major Works Programme (AMWP)
approved by Government of India. for the relevant financial year of the concerned Service or organization as
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approved by Government of India.
(b) In case of Low-Budgeted Capital Works, such a new work has been (b) Low-Budgeted Capital Works. Works to be included in the ---
included in the Annual Low-Budgeted Capital Works Programme of the Annual Low-Budgeted Capital Works Programme of the concerned
concerned Command or formation of equivalent level and duly approved by the Command or formation of equivalent level and duly approved by the
GOC-in-C or officer of equivalent level; and General Officer Commanding-in-Chief or officer of equivalent level.
(c) In case of Revenue Works and Minor Works, these are planned and (c) Revenue Works and Minor Works. Works are planned and ---
approved at appropriate Competent Financial Authority level against bulk funds approved at appropriate Competent Financial Authorities level against
placed at their disposal for this purpose by Command HQrs in each financial bulk funds placed at their disposal for this purpose by Command HQs in
year. each financial year.
17. The Service HQrs may direct the Command HQrs and other lower formations 17. The Service HQs will prepare Annual Major Works Programme. ---
to plan new works programmes for two years at a time, including holding Board Guidelines to be laid down by Service HQ for prioritization and
Proceedings and preparation of Indication of Costs, after careful assessment listing of works based on functional necessity, budgetary support
of the liabilities of Carry Over Works and of anticipated budgetary ceilings on and other administrative constraints. Guidelines issued by MoD in
new works as well as the physical capacity of the engineers. The Annual Major this regard, if any, will be followed.
Capital Works Programme for a financial year can be prepared out of such two
years’ works plans. Those works proposals excluded from the finalized AWP of (a) Such proposals will contain summary of work to be
the new financial year can be rolled over for inclusion in the next year. Their undertaken along with Statement of Case and Rough Indication of
Indications of Costs should, however, be updated before inclusion in the next Cost for each work. The SoC will also contain justification for Go-
year’s AWP. Ahead sanction out of the Bulk Go-Ahead, where required.

(b) Works for which expenditure towards preparation of CPR/

DPR etc. has been incurred will be given due priority for inclusion in
AMWP proposal.

(c) The AMWP list of works will be prepared and submitted to

the Ministry for approval.

(d) For this purpose Service HQs may direct the Command HQs
and other lower formations to plan new works programmes for two years
at a time, including holding Board Proceedings and preparation of Rough
Indication of Costs, after careful assessment of the liabilities of Carry
Over Works and of anticipated budgetary ceilings on new works as well
as the work load capacity of the MES Establishments. The plan for the
second year will automatically include carry forward works from the First
year. Cost estimates for such works will, however, be updated
before issue of Administrative Approval.
18. (a) The Annual Works Programme for Major Capital Works costing ₹ 15 18. (a) The Annual Works Programme for Major Capital Works ---
lakh or more for the relevant financial year should be prepared and submitted (excluding special projects) should be prepared and submitted by 31st
st st st
by 31 October and approved by the Government before 31 December of the August and approved by the Government before 31 October of the
previous financial year. While preparing such a programme, the physical previous financial year so that pre administrative planning can be
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progress and financial commitments to Carry Over Works whether approved completed and Administrative Approvals can be issued from 01 Apr
by CCS, MoD, Service HQrs, Command HQrs or lower formations and the time of the financial year. While preparing such a programme, the physical
and effort as well as funds required for planning and executing New Works progress and financial commitments to Carry Over Works whether
should be carefully projected. To achieve this objective before the works are approved by CCS or MoD, and the time and effort as well as funds
included in the AMWP adequate ground, i.e., holding of preliminary Board of required for planning and executing New Works should be carefully
Officers proceedings as well as preparation of rough estimates of the cost projected. To achieve this objective before the works are included in the
involved for new works will be required to be done. There will be no embargo AMWP adequate ground deliberations at Command HQ and Service
on the number of works to be included in the AMWP but the total value of HQs as well as preparation of rough indication of cost of the cost
works to be cleared will have to be within the AMWP ceilings. In order to involved for new works will be required to be done. There will be no
provide flexibility within AMWP ceilings, the number of works to be projected embargo on the number of works to be included in the AMWP List but the
for inclusion within AMWP ceilings of the year, could exceed by 20%, but total value of works to be cleared will have to be within the AMWP
actual sanction for Major works will be restricted within the approved financial ceilings for that year. In order to provide flexibility within AMWP ceilings,
ceilings. Such items which were included in the projections made for the the number of works to be projected for inclusion within AMWP ceilings of
AMWP ceilings of a particular year but could not be sanctioned for one reason the year, could exceed by 20%, but actual sanction for Major works will
or the other, will automatically be included in the next year AMWP ceiling be restricted within the approved financial ceilings. Such works which
unless any of these cases are required to be deleted. This should provide were included in the projections made for the AMWP ceilings of a
flexibility and ensure achievements of target of sanctioning works upto AMWP particular year but could not be sanctioned for any reason will
ceiling even if some works had to be carried forward due to reasons beyond automatically be included in the next year AMWP List within the
control. approved ceiling for that year unless any of these cases are required to
be deleted. Administrative approvals for such carry over works can
be issued at the earliest without waiting for promulgation of AMWP
list for the year. This should provide flexibility and ensure achievements
of target of sanctioning works upto AMWP ceiling even if some works had
to be carried forward due to reasons beyond control.
(b) Approval of this Annual Major Works Programme by Government will (b) Approval of this Annual Major Works Programme by Government/ ---
be considered as approval in principle of the implementation of the works will be considered as Approval in Principle (AIP) for the
programme in respect of those works who’s BPs and rough estimates have implementation of the work programme and Acceptance of
already been scrutinized by Competent Engineer Authority (CEA) and Necessity (AON) for incurring expenditure towards preliminary
administrative & associated financial authorities. This approval will however be activities. AON and Administrative Approval for each work will be
subject to adequate allocation of funds. This will enable the engineers to obtain obtained as described. This approval will however be subject to
a ‘Go Ahead’ sanction from Competent Financial Authorities wherever adequate allocation of funds. Rough Indication of Cost to be
considered essential not exceeding 5% of the approximate cost estimate in a submitted along with AMWP proposals shall also include the
specific case as per the provision in Para 27 below. In such of the cases where proposal for Go-ahead sanction for undertaking consultancy for
BPs and rough estimates have not been scrutinized as mentioned above, prep of project reports, preparation of Architectural/ Structural
inclusion of these cases in MWP/AWP will provisional subject to these being Drawings/Tender documents/estimation and other preparatory
scrutinized subsequently. works, shifting of utilities etc. A Bulk Go-ahead sanction upto 2% of
the AMWP Ceiling amount will be sanctioned along with approval of
AMWP list. This will facilitate advance/ concurrent planning and
execution of preparatory/ pre-investment works.
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(c) If during the current financial year any new works project, not included (c) If during the current financial year any new works project, not ---
in that year’s Annual Works Programme, has to be subsequently approved included in that year’s Annual Major Works Programme, has to be
and/ or commenced for extraordinary reasons, separate approval of the subsequently approved and/ or commenced, separate approval of the
Government should be taken for revision of the Annual Works Programme. Government in form of midterm review should be taken for revision of the
Annual Major Works Programme.
19. The Annual Low Budgeted Capital Works Programme should be prepared and 19. The Annual Low Budgeted Capital Works Programme should be ---
st
approved at the GOC-in-C or equivalent level before 31 March of the previous prepared and approved at the General Officer Commanding-in-Chief or
st
financial year careful assessment of the liability of ongoing works. All such officer of equivalent level before 31 December of the previous financial
works as well as Major Revenue Works should be completed within twelve year after careful assessment of the liability of ongoing works. All such
months of their commencement. works should be completed within 18 months of their sanction. The
sanction of works will be given after considering availability of
funds after meeting committed liability.
20.. Minor works should not be carried over. Hence these works should be planned 20. Major revenue and Minor works should be completed within one ---
and sanctioned well in time in consultation with the concerned Garrison year of their sanction. Hence these works should be planned and
Engineer for feasibility of execution so as to ensure their completion during the sanctioned well in time in consultation with the concerned Garrison
same financial year. Engineer for feasibility of execution so as to ensure their completion
within one year from date of Administrative Approval.
VIII PROCESSING OF MAJOR CAPITAL WORK VIII PROCESSING OF MAJOR CAPITAL WORK ---
21. There are nine main stages in the planning, sanctioning and execution of new 21. There are nine main stages in the planning, sanctioning and execution of ---
Major Capital Works, viz. new Major Capital Works, viz.
i) Demand for and Planning of New Works. (a) Demand for Planning of New Works.
ii) Acceptance of Necessity (b) Approval of AMWP List and Bulk Go-Ahead sanction.
iii) Preparation of Approximate Estimates (c) Preparation of BPs/ DPR along with Approximate Estimates.
iv) Administrative Approval (d) Acceptance of Necessity &Administrative Approval.
v) Appropriation of Funds (e) Appropriation of Funds.
vi) Technical Sanction (f) Issue of Technical Sanction.
vii) Tender Action (g) Tender Action.
viii) Contract Action (h) Conclusion of Contract.
ix) Execution of Works (j) Execution of Works.
The details of procedural requirements at each of these stages are explained The details of procedural requirements at each of these stages are
below. explained below.
IX DEMAND FOR PLANNING OF NEW WORKS IX DEMAND FOR PLANNING OF NEW WORKS ---
22. Demands for new Major Capital works services will be submitted in the form of 22. Proposals for AMWP works will be forwarded to Command HQ with ---
a Statement of Case to the Competent Financial Authority for consideration a Statement of Case prepared by the user unit along with
and approval. The Statement of Case will inter alia explain :- Accommodation Statement Part I & II and Rough Indication of Cost
(a) The need for and scope of the works proposed. worked out by engineers. The shortlisted final proposals of works
will be forwarded by Service HQrs to MoD for approval by 31 Aug of
previous FY and simultaneously order Command HQ to issue
convening orders for the preparation of board proceedings/ DPR.
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(a). The Statement of Case shall bring out the following: -
(i) Scope of proposed works services with justification,
requirement and availability of external services including
target date of completion,
(ii) Deposit works for other agencies
(iii) Advance amount to be paid to other agencies for
preparation of estimates viz Railways, SEBs etc,
(iv) Requirement of preparatory works viz tree cutting,
topographic survey, soil investigation etc
(v) Consultancy services for DPR/ for preparation of
Arch and Structural drawings, estimates and tender.
(vi)The SOC may be jointly signed by Users and engineers or
separate SOC may be encl.
(vii) Separate SOC for Special Items of work with full
justification
(viii) Site plan showing location of proposed site.
(ix) Certificate of availability of A1 Defence land
(b) Whether besides construction works, the proposed project includes ---
procurement/ manufacture/ installation/ storage of new/ special equipment or
armaments, or setting up new operation related facility including special repair
and maintenance of capital assets with which the civil works have to be
integrated. Merged with 22 (a).
(c) The type of construction – authorized or special, permanent or temporary –
required.
(d) The target date by which the completion of the proposed works is desired.
(e) The desired location and availability of land, if any.
(f) If land is not available, the time likely to be taken for obtaining the same and (b) (i) No Work proposal should be initiated till A1 Defence Land is ---
for site development, environment clearance, etc. available. Administrative Approval/ Go-Ahead sanction shall be
accorded only after all statutory clearances have been obtained.
(ii) Tenders will be issued only after obtaining certificate of
encumbrance free defence land/ site from the Stn Cdr. In case of
Special Projects/ works executed by CCEs where provision of issue
of tender before receipt of Administrative Approval exists, Tenders
will be received only after obtaining certificate of encumbrance free
defence land/ site from the Stn Cdr.
(g) Extent of enabling works and external services or utilities of preparatory ---
nature required.
Merged with 22 (a).
(h) Need for engaging an outside consultancy agency, if any, for the total
project or any part thereof, viz., pre-and post-administrative approval planning,
design, detailed engineering, project management, etc.
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(j) A rough cost estimate in the format at Appendix ‘B’. (c) Rough Indication of cost shall consist of costing of works ---
services including details of go-ahead sanction requirement for
items 22(a) (ii) to (v) above as per Appx ‘B’.
(k) An Engineer appreciation in the format at Appendix ‘C’. (d) Engineer Appreciation to be prepared for all works in the ---
format at Appx ‘C’. The details of budgetary requirements/
projections based on annual cash outflow as per format (to be
issued by E-in-C’s Branch) will be included in the Engineer
Appreciation.
New Sub Para (e) (i) If work is to be listed separately for Go-Ahead sanction ---
(Other than those works under Bulk Go-Ahead) detailed justification
needs to be enclosed by the Competent Engineer Authority.
(ii) Pre-investment activities (like site survey, soil investigation,
site preparation, consultancy for preparation of Concept Project
Reports, Detailed Project Reports, design and drawings etc) will
also be categorised as original works and included in the AMWP list
as separate Job as per requirement.
New Sub Para (f) Requirement of adopting specialised construction ---
methodology/ technology/ equipment to ensure efficient completion
of work duly justified by the Competent Engineer Authority or as
specified by E-in-C’s Branch will be included in the SoC
New Section X PREPARATION OF BOARD PROCEEDINGS ---
23. New Para 23. ---
(a) After examination and approval of the Statement of Case, the (a) Based on the approved Annual Major Works Programme list, ---
Competent Financial Authority will convene a Recee-cum-Siting and Costing the Competent Authority will convene a Recce-cum-Siting and Costing
Board. Such Board Proceedings (BPs), while examining the various features of Board. Such Board Proceedings (BPs), while examining the various
the new works proposal, will also deliberate on the need, if any, for features of the new works proposal, will also deliberate on the need, if
compressing the normal time-frame of carrying out the works, issue of a ‘go- any, for compressing the normal time-frame of carrying out the works,
ahead’ sanction for preliminary works in case of works proposals costing more issue of a ‘go-ahead’ sanction for preliminary works and delegation of
than ₹ one crore and delegation of special powers to the Chief Engineer for special powers to the Chief Engineer for planning and execution of the
planning and execution of the works and make necessary recommendations. works and make necessary recommendations.
(b) The completed Board proceedings, as ordered by Comd. HQ, along (b) The completed Board proceedings/ DPR, as ordered by ---
with detailed engineer appreciation and rough cost estimates will be required Command HQ, along with engineer appreciation and Approximate
to be submitted within three months from the approval of Annual Works Estimates will be required to be submitted for issue of Administrative
Programme in the following manner :- Approval in the following manner: -
(i) Works to be Sanctioned by MoD & Service HQ. The Board (i) Works to be Sanctioned by MoD & Service HQ. The
Proceedings shall be checked at Comd HQ and approved at Service HQ level. Board Proceedings/ DPR shall be checked at Command HQ and
(ii) Works to be Sanctioned at Command HQ level. The Board to approved at Service HQ level.
be submitted to Area HQ/ Corps HQ/ equivalent HQ of Navy & Air Force and (ii) Works to be Sanctioned at Command HQ level. The
approved by GOC-in-C and equivalent ranks in other services. BPs/ DPR shall be approved by the respective Competent
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Financial Authority.
(c). The approval of these Boards is required to be communicated to (c) The approval of these Boards is required to be communicated to ---
engineer authorities within a period of 45 days of its submission after settling engineer authorities at the earliest not exceeding30 days, after settling
any observations thereof. Respective engineer authorities namely CE Zones any observations thereof to enable competent engineer authority to
will, accordingly, submit the AEs within four weeks of receipt of approved finalise the Approximate Estimates.
Board Proceedings from respective competent financial authority’s.
24. In case of new works projects, the cost of which may require approval of the 24. Projects to be sanctioned by Government of India/ Projects ---
Government, the Service HQs will convene and approve such Board involving high complexity/ advanced technology, may require
Proceedings. In case of works requiring Cabinet approval, after approval of the submission of DPR. If it is proposed to engage an outside consultancy
Government on the basis of a Statement of Case as per Para 22 above, a agency for preparation of DPRs, then prior approval of the Government is
Detailed Project Report (DPR) will be prepared and submitted to the to be taken in this regard. Go-ahead sanction (Other than those under
Government for consideration and approval. If it is proposed to engage an Bulk Go-Ahead) for an amount not exceeding 5% of the rough
outside consultancy agency for preparation of such DPRs, then prior approval Indication of cost may be allowed. Whenever any such outside
of the Government is to be taken in this regard. Whenever any such outside consultancy agency is engaged for this purpose, the broad parameters of
consultancy agency is engaged for this purpose, the broad parameters of scales of accommodation and specifications as applicable to Defence
scales of accommodation and specifications (vide Paras 12 and 13 above) as works should be clarified to them as guidelines in advance. Should there
applicable to Defence works should be clarified to them as guidelines in be any serious departure from the approved scales and/ or specifications
advance. Should there be any serious departure from the approved scales in the DPR finally submitted, then that should be specifically brought to
and/ or specifications in the DPR finally submitted, then that should be the notice of the Competent Financial Authority for approval. Work for
specifically brought to the notice of the Competent Financial Authority for consultancy for DPR only is to be included in the current AMWP so
approving the necessity of the works proposed as Special Works as per that actual work may be including in the next AMWP.
provisions of Para 6(b) & (c) above and Notes there under.
X ACCEPTANCE OF NECESSITY ACCEPTANCE OF NECESSITY ---
25. Acceptance of necessity at the lower level is based on rough estimates, 25. (a)Acceptance of necessity at the lower level is based on rough ---
however, at the Ministry level, it must be based on a detailed AE. If, after indication of cost (RIC), however, at the Ministry level, it must be based
careful consideration of the new works proposal as explained in the Statement on a detailed AE. If, after careful consideration of the new works proposal
of Case and the Board Proceedings, it is decided to carry out the proposed as explained in the Statement of Case and the Board Proceedings, it is
works services, then formal orders will be issued by the Competent Financial decided to carry out the proposed works services, then formal orders will
Authority accepting the necessity of the proposed works and ordering the be issued by the Competent Financial Authority accepting the necessity
preparation of Approximate Estimates. The competent financial authority will of the proposed works and ordering the preparation of Approximate
also ascertain that funds will be made available at the appropriate time for Estimates. The competent financial authority will also ascertain that funds
carrying out the works before passing such orders. will be made available at the appropriate time for carrying out the works
before passing such orders.
(b) The Go-Ahead sanction for preparation of DPR as per Para 24
above will be accorded by the Competent Financial Authority who is
competent to sanction the entire project. In case of works proposals
for which administrative approval would have to be accorded by
Outside Ministry of Defence i.e. FM/ Cabinet, ‘Go-ahead’ sanction
will be accorded by the highest Competent Financial Authority in
Ministry of Defence.
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26. Powers of the competent financial authority at various levels for accepting the 26. Powers of the Competent Financial Authority at various levels for ---
Necessity and according Administrative Approval for various types of works accepting the Necessity and according Administrative Approval for
with or without financial concurrence are indicated in Appendix ‘D’. various types of works with or without financial concurrence are indicated
in Appendix ‘D’.
(a) Financial Powers of Competent Financial Authority will be
automatically revised as per latest Delegation of Financial Powers to
Defence Services.
(b) No project or work services will be split up merely to bring it
within the powers of CFA at a lower level.
27. If it is proposed to engage any outside consultancy agency for carrying out any 27. (a) Go-Ahead sanction for an amount upto 3% in general but not ---
part of the proposed works services at the planning and/ or execution stages, exceeding 5% of the rough indication cost will be accorded by the
either for technical reasons or for compressing the time-frame of the works Competent Financial Authority who is competent to sanction the
then the cost estimate for such consultancy should be indicated by the entire project. In case of works proposals for which acceptance of
engineers and accepted by the Competent Financial Authority while according necessity and administrative approval would have to be accorded
Administrative Approval to the proposal. Further, in a specific case, where in by Outside Ministry of Defence power i.e. FM/ Cabinet, ‘Go-ahead’
the opinion of the Chief Engineer concerned, a proper technical or cost sanction will be by the highest Competent Financial Authority in
appreciation of a works project or its timely implementation requires certain Ministry of Defence. A copy of such a ‘Go-Ahead’ sanction will be
preliminary activities like site surveys, soil investigations, enabling works, sent to the PCDA/ CDA concerned.
preparation of basic designs or estimates, etc and/ or engaging an outside (b) A Bulk Go-ahead sanction upto 2% of the AMWP Ceiling
consultancy agency, then a ‘Go-Ahead’ sanction of an amount not exceeding 5 amount will be sanctioned along with approval of AMWP list for this
% of the rough cost estimate will be taken for such activities from an officer of purpose. This will facilitate advance/ concurrent planning and
the level of GOC-in-C or equivalent or above with concurrence of the execution of preparatory works.
Integrated Financial Adviser concerned. Such proposals for ‘Go-ahead’ (c) Expenditure on Pre-Administrative Approval activities out of
sanction should be submitted to Ministry of Defence/ Defence (Finance) in this Bulk Go-Ahead on works which are carried over to subsequent
case of works proposals for which administrative approval would have to be years, will also be included in the AA of the respective work.
accorded by Government/ Cabinet. A copy of such a ‘Go-Ahead’ sanction will (d) Expenditure on Pre Administrative Approval activities out of
be sent to the PCDA/ CDA concerned. this Bulk Go-Ahead on works which require repeat expenditure
subsequently for purely technical reasons will be deemed to have
been utilised for the purpose and included in the AA of the
respective work.
28. In case of new works proposals requiring administrative approval of a 28. (a) In case of new works proposals requiring acceptance of ---
Competent Financial Authority of the level of Service Headquarters/ necessity and administrative approval of a Competent Financial
Government, such proposals may be submitted to the Competent Financial Authority of the level of Service Headquarters/ Government, such
Authority along with both Board Proceedings and Approximate Estimates for proposals may be submitted to the Competent Financial Authority
obtaining Acceptance of Necessity and Administrative Approval at the same along with both Board Proceedings and Approximate Estimates for
time. obtaining Acceptance of Necessity and Administrative Approval at
the same time.
(b) For works to be executed in phases the approval will be given on
the basis of AEs for Phase I and RIC for subsequent Phases.
XI APPROXIMATE ESTIMATES XI APPROXIMATE ESTIMATES ---
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29. (a) The engineer authorities will prepare the Approximate Estimates in the 29. (a) The engineer authorities will prepare the Approximate Estimates ---
prescribed Performa (Appendix ‘E’) as per the lines indicated in the approved in the prescribed Performa (Appendix ‘E’) as per the lines indicated in
Statement of Case and/ or Board Proceedings/ DPR. Office and domestic the approved Statement of Case and/ or Board Proceedings/ DPR. Office
accommodation requirements for the MES constructional staff, consultancy and domestic accommodation requirements for the MES constructional
charges, if any, necessary external services, and other requirements of staff, consultancy charges, if any, necessary external services, and other
technical nature will be included in the Approximate Estimates, even if no requirements of technical nature will be included in the Approximate
specific recommendation of the Board of Officers is existing. Estimates, even if no specific recommendation of the Board of Officers is
existing.
(b) No provision will be made in the estimates for special tools and plants (b) No provision will be made in the estimates for special tools and ---
since a central provision is made for this purpose under Sub Head E (a) of plants since a central provision is made for this purpose under Sub Head
Minor Head 111-Works to cater for special tools and plants for all projects. E (a) of Minor Head 111-Works to cater for special tools and plants for all
Nevertheless, if for special technical reasons any special tool or plant is projects. Nevertheless, if for special technical reasons any special tool or
required for any works project and cannot be met out of the above-mentioned plant is required for any works project and cannot be met out of the
budget provision, then a specific approval of the Government should be taken above-mentioned budget provision, then a specific approval of the
for inclusion of the estimated cost thereof with due recommendation of the Government should be taken for inclusion of the estimated cost thereof
Director General of Works. with due recommendation of the Director General of Works.
(c) Contingencies will be provided at 3% of the estimates. Establishment (c) Contingencies will be provided at 3% of the estimates. In ---
charges will not be included for MOD establishment works but will be included addition the following charges may also be included in the
for deposit works. Establishment charges, if any, may be included in the estimates as per requirements: -
estimates after recording reasons there for in each case, but will not exceed (i) Establishment Charges. Establishment charges, if any, may be
2% of the estimates. In addition, consultancy charges not exceeding 3% may included in the estimates not exceeding 2% of the estimates for
be included in the estimates. Any additional expenditure on consultancy will deposit works.
require the approval of concerned Competent Financial Authority. (ii) Consultancy Charges. The amount of consultancy charges
not exceeding 3% of the estimates may be included in the
estimates which is catered out of bulk Go-ahead sanction
with proper justification in the Engineer appreciation.
However for works where bulk Go-ahead has not been
provided, Consultancy charges not exceeding 3% of the
estimates with proper justification in the engineer appreciation,
may be included in the estimates separately. Where
consultancy services of specific nature are envisaged for
large projects, provisions as required (with due justification)
may be included separately.
(iii) Supervisory Charges. When services for supervision of
work are to be hired/ outsourced, an additional 2% of the
estimates will be added as a supervisory charges. The
requirement should however be fully justified in the Engineer
Appreciation which forms part of the Board Proceedings.
(iv) An amount of 3% may be added towards consultancy for
drawings and design wherever Design and Build/ EPC
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methodology/ Turnkey projects are adopted. No other
charges towards consultancy will be added in such cases.
(d) No special items of works or superior specifications will be included (d) No special items of works or superior specifications will be ---
without specific approval of the Competent Financial Authority. Variations in included without specific approval of the Competent Financial Authority.
specifications from those included in approved plinth area rates, but Variations in specifications from those included in approved plinth area
considered essential to suit peculiar local conditions due to technical reasons rates, but considered essential to suit peculiar local conditions due to
will be highlighted. technical reasons will be highlighted.
(e) Permissible tolerance limit of 10 % beyond Administrative Approval (e) Permissible tolerance limit beyond Administrative Approval ---
amount as per para2 (h) above and savings achieved on conclusion of amount shall be as per Para 2 (h) above. Savings achieved on conclusion
contracts will not be utilized either to enhance the scope of the work or to of contracts will not be utilized to enhance the scope of the work or to
enrich the specifications afterwards. enrich the specifications afterwards.
(f) Approximate Estimates (as also rough cost at the acceptance of (f) Approximate Estimates (as also rough indication of Cost at the ---
necessity stage) will be prepared by Engineer Officers competent to do so as time of listing) will be prepared by Engineer Officers competent to do so
per guidelines laid down by the Director General of Works. Checks of such as per guidelines laid down by the Director General of Works. Checks of
Approximate Estimates will be made by the next higher Engineer Authority as such Approximate Estimates will be made by the next higher Engineer
per directives laid down from time to time. Authority as per directives laid down from time to time.
(g) In case of works scheduled to be completed within two years, no (g) (i) In case of works with Job Planned Date of Completion (Job Para reworded as
escalation, except statutory increases, will be allowed in the contracts for PDC) less than two years, no escalation will be catered for in the suggested by Def
execution of such works. Approximate Estimates for such works will be AEs. Further, the contract shall also not include any escalation Fin.
prepared accordingly. clause except statutory increases.
(ii) In case of works with Job PDC of more than two years,
escalation will be allowed only in contract but not in Approximate
Estimates.
(h) While submitting Approximate Estimates, application will be made for (h) While submitting Approximate Estimates, application will be made ---
allotment of funds required for execution of the works in the relevant financial for allotment of funds required for execution of the works in the relevant
year(s). financial year(s).
30. The above stages of processing a new works proposal, namely, Initiation of 30. The above stages of processing a new works proposal, namely, Initiation ---
Demand, Board Proceedings, Acceptance of Necessity and Preparation of of Demand, Board Proceedings and Preparation of Approximate
Approximate Estimates can be undertaken, if urgency so requires, even before Estimates can be undertaken, if urgency so requires, even before
finalization and approval of the Annual Works Programme for the relevant finalization and approval of the Annual Works Programme for the relevant
financial year. However, in order to avoid in fructuous expenditure of time and financial year. However, in order to avoid infructuous expenditure of time
st
effort on such matters, by 31st October of the previous year, the Service HQ/ and effort on such matters, by 31 August of the previous year, the
Command HQ will priorities the new works out of their two years’ work plans Service HQ/ Command HQ will prioritise the new works out of their two
cited in Para 17 above and also indicate the ceilings of funds expected to be years’ work plans cited in Para 17 above and also indicate the ceilings of
made in respect of new works services in the next financial year at Command/ funds expected to be made in respect of new works services in the next
formation levels. financial year at Command/ formation levels.
XII ADMINISTRATIVE APPROVAL XII ADMINISTRATIVE APPROVAL ---
31. (a) Administrative Approval will be accorded by the Competent Financial 31. (a) Administrative Approval will be accorded by the Competent ---
Authority (CFA) to the execution of the works after due examination of the Financial Authority (CFA) for the execution of the works after due
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Approximate Estimates. It will state clearly whether the works being approved examination of the Approximate Estimates. It will state clearly whether the
are authorized or special. Special items of works will be specified and reasons works being approved are authorized or special. Special items of works
for approving the same will be stated will be specified and reasons for approving the same will be stated.
(b) At the stage of according Administrative Approval, it will be ensured that (b) At the stage of according Administrative Approval, it will be ---
Approximate Estimates are updated to conform to prevailing percentage of ensured that Approximate Estimates are updated to conform to prevailing
market variation and difference in cost of stores. As far as possible these percentage of market variation and difference in cost of stores.
administrative approvals are to be accorded before the commencement of the Methodology for computing market variation and difference in cost of
financial year in which the works are to commence. Detailed guidelines stores will be issued by the E-in-C with the concurrence of Defence
regarding methodology for computing market variation and difference in stores Finance directly.
will be issued by the E-in-C with the concurrence of Defence Finance.
(c) Time for completion of the works will be clearly indicated in the (c) Time for completion of the works will be clearly indicated in the ---
Administrative Approval. Any extension of time for completion will be notified to Administrative Approval. Extension of time given in Administrative
the PCDA/ CDA concerned. Delay in commencement of the works beyond 12 Approval will be accorded by the CFA. In case of works where CFA
months would necessitate a Revised Administrative Approval. is beyond MoD, extension will be granted by MoD. Any extension of
time for completion will be notified to the PCDA/ CDA concerned.
(d) Whenever any time bound projects are entrusted to the MES with the (d) Whenever any time bound projects are entrusted to the MES with ---
stipulation by the Govt. on completion of facilities by stated dates, Chief the stipulation by the Govt. on completion of facilities by stated dates,
Engineers to exercise the special powers as under Para 38 in connection with Chief Engineers to exercise the special powers as under Para 38 in
the planning and execution of such projects. This will come as a separate Para connection with the planning and execution of such projects. This will
in the Administrative Approval accorded by the Govt. come as a separate Para in the Administrative Approval accorded by the
Govt.
(f) While issuing Administrative Approval, the requirement of formal (e) While issuing Administrative Approval, the requirement of formal ---
allocation of funds as per Para 2(e) above and Para 45 (a) below will be allocation of funds as per Para 2(e) above and Para 46 (a) below will be
complied with. Administrative Approval will be considered as release of the complied with. Administrative Approval will be considered as release of
works and conveyed by a letter specifying the budgetary source from which the works and conveyed by a letter specifying the budgetary source from
funds will be provided in the year the work is sanctioned. A copy of this letter which funds will be provided in the year the work is sanctioned. A copy of
together with a copy of the Approximate Estimates will be sent to the CDA this letter together with a copy of the Approximate Estimates will be sent
concerned and to the engineer adviser concerned who will issue such to the CDA concerned and to the engineer adviser concerned who will
technical instructions as may be required. The Time frame for pre- issue such technical instructions as may be required. The Time frame for
Administrative Approval planning is indicated at Appendix ‘F’. pre-Administrative Approval planning is indicated at Appendix ‘F’.
New Sub Para (f) The Annual Major Works Programme list is prepared based on ---
the Rough Indication of Cost where detailed costing of external services
and furniture is not taken into account. Therefore, while sanctioning the
work, the cost of Administrative Approval amount may exceed the listed
cost of the particular work in Annual Major Works Programme provided
overall ceiling allocated for the Service is not exceeded.
XIII REVISED ADMINISTRATIVE APPROVAL XIII REVISED ADMINISTRATIVE APPROVAL ---
32. (a) In case it becomes necessary to obtain a revised administrative 32. (a) In case it becomes necessary to obtain a revised administrative ---
approval as per para 2(h) above, a revised estimate will be prepared in the approval as per para 2(h) above, a revised estimate will be prepared in
Proforma at Appendix ‘G’, the original and revised figures being shown in the Proforma at Appendix ‘G’, the original and revised figures being
 19

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
parallel columns of a comparative statement. The causes of the excesses shown in parallel columns of a comparative statement. The causes of the
should be set out clearly and concisely in the remarks column of such a excesses should be set out clearly and concisely in the remarks column
comparative statement. of such a comparative statement.
(b) There is no limit as to the number of times that an estimate may be (b) There is no limit as to the number of times that an estimate may ---
revised. Immediate action in fact should be taken to revise estimates as and be revised. Immediate action in fact should be taken to revise estimates
when the occasion demands, the procedure explained above being followed in as and when the occasion demands, the procedure explained above
each case. being followed in each case.
(c) When an administrative approval involves conclusion of a number of (c) When an administrative approval involves conclusion of a ---
contracts and in the event of the tender cost for the item or items of work number of contracts and in the event of the tender cost for the item or
exceeding their corresponding administrative approval amount by more than items of work exceeding their corresponding administrative approval
10 % (i.e. the tolerance limit) and also if there be no prospect of savings on amount by more than the permissible tolerance limit and also if there be
other items of the work, the case will be submitted to the Competent Financial no prospect of savings on other items of the work, the case will be
Authority along with a statement of financial analysis for the grant of financial submitted to the Competent Financial Authority along with a statement of
concurrence to enable the Engineer authority to conclude the contract. The financial analysis for the grant of financial concurrence with or without
statement of case will also include a revised estimate for part/ parts of the work IFA concurrence as the case may be, as per delegation of Financial
covered in the tender in the form at Appendix ‘G’. Following the financial powers to enable the Engineer authority to conclude the contract.
concurrence, Revised Administrative Approval will be accorded by the Statement of case will also include a revised estimate for part/ parts of
Competent Financial Authority covering the part affected by the tender in the the work covered in the tender in the form at Appendix ‘G’. The Financial
shape of a Corrigendum. Concurrence will be conveyed in the form of Corrigendum to
original sanction letter and Approximate Estimate part I.
(d) Revised Administrative Approval will be essential before tender action (d) Revised Administrative Approval will be essential before tender ---
if there is any change in scope of work due to any reason, irrespective of action if there is any change in scope of work due to any reason,
whether the cost is within the tolerance limit or not. irrespective of whether the cost is within the tolerance limit or not.
(e) No change in site is permissible. However, in exceptional (e) No change in site is permissible. However, in exceptional Para reworded as
circumstances, approval of Competent Financial Authority one level higher will circumstances, change in site can be permitted with approval of suggested by Def
be obtained. Competent Financial Authority one level higher for works where Fin.
Competent Financial Authority is Service HQs and below. In case
where Competent Financial Authority is above Service HQs approval
will be given by the Competent Financial Authority.
(f) If upward revision of cost estimates beyond the tolerance limit is (f) If upward revision of cost estimates beyond the tolerance limit is ---
anticipated without any change in scope of work, then the preparation and anticipated without any change in scope of work, then the preparation and
submission of Revised Approximate Estimates will be initiated. However, submission of Revised Approximate Estimates will be initiated. However,
tendering and contract planning may continue; but acceptance of tender/ tendering and contract planning may continue; but acceptance of tender/
conclusion of contract will be made only after obtaining Financial Concurrence conclusion of contract will be made only after obtaining Revised
of the Competent Financial Authority. Administrative Approval/ Financial Concurrence of the Competent
Financial Authority.
(g) It is mandatory to obtain a Revised Administrative Approval from the (g) As the Corrigendum/ Financial Concurrence or Revised ---
Competent Financial Authority in the form of a Corrigendum at the earliest after Administrative Approval is not based on actual completion cost, the
the issue of the FC. As such a Corrigendum or Revised Admin Approval is not tolerance limit as per Para 2 (h) above will be applicable to Corrigendum/
based on actual completion cost, the tolerance limit of 10 % as per para 2 (h) Financial Concurrence/ Revised Administrative Approval. However,
 20

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
above will be applicable to the revised administrative approval. tolerance limit of 5% only will be available on tendered items post
Financial Concurrence as tender cost of the items of works has
been taken into consideration. Tolerance limit of 10% will continue
to be available on untendered items of work.
(h) No revised administrative approval will be essential if increase in cost (h) No revised administrative approval will be essential if increase in ---
beyond the tolerance limit is solely due to payment of statutory escalations cost beyond the tolerance limit is solely due to payment of statutory
scheduled as part of the contract agreement for the originally stipulated time of escalations scheduled as part of the contract agreement for the originally
completion of the works. On completion of the works, the final completion cost stipulated time of completion of the works. On completion of the works,
will reflect all approved revisions of cost estimates and escalations granted the final completion cost will reflect all approved revisions of cost
under this para. estimates and escalations granted under this para.
New Sub Para (j) Where cost of Payment to be made to the Government ---
Agencies and PSU for Electric Supply/ Water Supply/ Sewage
Disposal etc., increases, then payment beyond permissible
tolerance shall be allowed to be made without waiting for Revised
Administrative Approval. However, Revised Administrative Approval
shall be initiated immediately after payment.
33. If additions become necessary due to revision of scales or establishments or 33. If additions become necessary due to revision of scales or establishments ---
for other specific administrative reasons, a supplementary estimate will be or for other specific administrative reasons, a revised estimate will be
prepared and revised administrative approval obtained from the Competent prepared and revised administrative approval obtained from the
Financial Authority to the entire work, including both original and Competent Financial Authority for the entire work.
supplementary estimates.
XIV URGENT WORKS XIV URGENT WORKS ---
34. Urgent military reasons must be made very explicit and Competent Financial 34. Notwithstanding the procedures laid down in Paras 22 to 31 above, if for ---
Authorities must be held responsible for their decision. Notwithstanding the urgent military reasons delay involved in the issue of administrative
procedures laid down in Paras 22 to 31 above, if for urgent military reasons approval based on approximate estimates cannot be accepted, the
delay involved in the issue of administrative approval based on approximate Competent Financial Authority is empowered to order commencement of
estimates cannot be accepted, the Competent Financial Authority is work on essential items of required work prior to the issue of
empowered to order commencement of work on essential items of required administrative approval. In doing so, however, the Competent Financial
work prior to the issue of administrative approval. In doing so, however, the Authority should ensure that no accommodation or facility is constructed
Competent Financial Authority should ensure that no accommodation or facility in excess of requirements. Urgent military reasons must be made very
is constructed in excess of requirements. The “Go-Ahead” sanctions accorded explicit and Competent Financial Authorities must be held responsible for
under this para by Competent Financial Authorities lower than the Government their decision. The “Go-Ahead” sanctions accorded under this para by
of India will be subject to the following conditions :- Competent Financial Authorities lower than the Government of India will
(a) The “Go-Ahead” sanction will be ordinarily restricted to items like be subject to the following conditions: -
collection of stores, site clearance, external services, construction of essential (a) The “Go-Ahead” sanction will be ordinarily restricted to items like
temporary accommodation for the staff and stores, residential accommodation collection of stores, site clearance, external services, construction of
for the construction staff and preliminary works necessary for the execution of essential temporary accommodation for the staff and stores, residential
the project. Work related to piling and reclamation may be also covered by the accommodation for the construction staff and preliminary works
“Go-Ahead” sanction, provided it is duly supported by an approximate estimate necessary for the execution of the project. Work related to piling and
 21

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
for such piling and reclamation. reclamation may be also covered by the “Go-Ahead” sanction, provided it
(b) The “Go-Ahead” sanction will not exceed 20% of the rough cost is duly supported by an approximate estimate for such piling and
estimate for the entire project made by the Engineer authorities. The reclamation.
percentage will not include the cost of acquisition of land required for the (b) The “Go-Ahead” sanction will not exceed 20% of the rough cost
project. estimate for the entire project made by the Engineer authorities. The
(c) Provisions under Para 38 below will be applicable to work sanctioned percentage will not include the cost of acquisition of land required for the
under this Para at the discretion of the Competent Financial Authority. project.
(c) Provisions under Para 38 below will be applicable to work
sanctioned under this Para at the discretion of the Competent Financial
Authority.
35. (a) Further, notwithstanding the procedures laid down in Paras 22 to 31 35. (a) Further, notwithstanding the procedures laid down in Paras 22 to ---
above, unexpected circumstances may arise which make it imperative to short- 31 above, unexpected circumstances may arise which make it imperative
circuit normal procedure. Such circumstances may arise from unforeseen to commence certain works immediately. Such circumstances may
operational necessity or urgent medical grounds or out of natural disasters arise from unforeseen operational necessity or urgent medical grounds or
when reference to the appropriate Competent Financial Authority would entail out of natural disasters when reference to the appropriate Competent
dangerous delay. In such circumstances, any Commander may order the Financial Authority would entail dangerous delay. In such circumstances,
commencement of required work by furnishing an order in writing to the any Commander may order the commencement of required work by
engineer officer concerned. The following principles will guide the Commander furnishing an order in writing to the engineer officer concerned. The
concerned in taking such an action:- following principles will guide the Commander concerned in taking such
(i) Can the appropriate Competent Financial Authority be referred to and his an action:-
approval received without causing dangerous delay in commencement of (i) Can the appropriate Competent Financial Authority be referred to and
work? his approval received without causing dangerous delay in
(ii) The facts of the case satisfy the Commander that, if the appropriate commencement of work?
Competent Financial Authority could be referred to in time, the latter would (ii) The facts of the case satisfy the Commander that, if the appropriate
have given the same order for commencement of works under the prevalent Competent Financial Authority could be referred to in time, the latter
circumstances. would have given the same order for commencement of works under the
(iii) The Commander is satisfied that he will be held responsible for any failure prevalent circumstances.
or disaster that may ensue, if he neglects to order commencement of (iii) The Commander is satisfied that he will be held responsible for any
necessary works. failure or disaster that may ensue, if he neglects to order commencement
of necessary works.
(b) Should the concerned Commander decide that it is necessary to order (b) Should the concerned Commander decide that it is necessary to ---
commencement of necessary works in departure from the procedures laid order commencement of necessary works in departure from the
down in Paras 22 to 31 above, he will report the fact in writing to the procedures laid down in Paras 22 to 31 above, he will report the fact in
appropriate Competent Financial Authority at the earliest possible moment writing to the appropriate Competent Financial Authority at the earliest
within a week with copies to the PCDA/ CDA concerned and also inform his possible time within a week with copies to the PCDA/ CDA concerned
immediate superior Commander at the same time. and also inform his immediate superior Commander at the same time.
(c) Provision under Para 38 below will be applicable to works sanctioned (c) Provision under Para 38 below will be applicable to works ---
under this Para at the discretion of the concerned Commander. Further, sanctioned under this Para at the discretion of the concerned
skilled/ semi-skilled/ unskilled manpower may be employed on daily rates of Commander. Further, skilled/ semi-skilled/ unskilled manpower may be
pay as per Nerric rates prevalent in the station by the Garrison Engineer employed on daily rates of pay as per Nerric rates prevalent in the station
 22

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
ordering the work not exceeding 15 days overall in terms of time and 1000 by the Garrison Engineer ordering the work not exceeding 15 days
man days in effort, with reason and justification. For employing skilled, overall in terms of time and 1000 man days in effort, with reason and
semi-skilled, unskilled manpower beyond these limits sanction of CFA will be justification. For employing skilled, semi-skilled, unskilled manpower
obtained. beyond these limits sanction of CFA will be obtained.
36. (a) Again in the case of imminent danger to buildings, roads etc., or of a 36. (a) Again in the case of imminent danger to buildings, roads etc., or of a ---
breakdown of supply from an E/M or water supply installation, when delay breakdown of supply from an E/M or water supply installation, when delay
would be seriously detrimental to the public service, the local MES or PWD would be seriously detrimental to the public service, the local MES or PWD
officer will take steps to protect Government property or the inhabitants etc. officer will take steps to protect Government property or the inhabitants etc.
But he must at once report the facts of the case and the reasons for his action But he must at once report the facts of the case and the reasons for his
to the superior engineer authority, the local military Commander and to the action to the superior engineer authority, the local military Commander and to
CDA concerned indicating the financial liability he is incurring. the CDA concerned indicating the financial liability he is incurring.
(b) Provisions under Para 38 below will be applicable to works sanctioned (b) Provisions under Para 38 below will be applicable to works ---
under this Para at the discretion of the local Engineer Officer. Further, skilled/ sanctioned under this Para at the discretion of the local Engineer Officer.
semi-skilled/ unskilled manpower may be employed on daily rates of pay (as Further, skilled/ semi-skilled/ unskilled manpower may be employed on
per Para 35 (c) above) by the Engineer Officer not exceeding 15 days overall daily rates of pay (as per Para 35 (c) above) by the Engineer Officer not
in terms of time and 1000 man days in effort. exceeding 15 days overall in terms of time and 1000 man days in effort.
37. The procedures outlined in Paras 34 to 36 above do not dispense with the 37. The procedures outlined in Paras 34 to 36 above do not dispense with ---
necessity for the issue of Administrative Approval by the Competent Financial the necessity for the issue of Administrative Approval by the Competent
Authority based on subsequently prepared Approximate Estimate at the Financial Authority.
earliest opportunity not exceeding six months after commencement of works. (a) Such works can be started without waiting for specific allotment
Further such works can be started without waiting for specific allotment of of funds for the project subject to the condition that necessary allotment
funds for the project subject to the condition that necessary allotment of funds of funds for the purpose is applied for and obtained at the earliest
for the purpose is applied for and obtained at the earliest opportunity as per opportunity.
provisions in Para 45 below. (b) Scope of work shall be finalised by BOO and BPs shall be
kept ready before receipt of tenders for main tender. A certificate to
this effect will be issued by Stn Cdr to facilitate receipt of tenders.
BPs along with Approximate Estimate prepared based on accepted
tender rates will be forwarded within three months after acceptance
of tender. Untendered items will be priced normally.
(c) Issue of covering AA shall be prioritised and issued within 6
months from the date of submission. If delayed beyond six months
the Administrative Approval will be issued by the next higher
Competent Financial Authority.
(d) Even if issue of Administrative Approval is delayed, payment
to contractor shall not be withheld for want of Administrative
Approval.
XV SPECIAL POWERS FOR ENGINEERS XV SPECIAL POWERS FOR ENGINEERS ---
38. When an urgent work (under paras31(d), 34 – 36) is entrusted to the engineers 38. When an urgent work (under Paras 31(d), 34, 35 & 36) is entrusted to the ---
for completion of the works in a compressed time frame, the Chief Engineer engineers for completion of the works in a compressed time frame, the
 23

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
can exercise the following special powers in connection with planning and Competent Engineer Authority is allowed to exercise the following special
execution of such works: - powers in connection with planning and execution of such works: -
(i) Detailing officers anywhere in the country. (a) Detailing officers anywhere in the country.
(ii) Resorting to consultancy for any item of work. (b) Hiring of office and domestic accommodation for construction staff.
(iii) Purchasing of stationery, reprographic equipment, typewriters or any (c) *Selective tendering.
other office equipment required. (d) Procurement of Cement and Steel from open market, if necessary.
(iv) Installation of Telex, Fax, Internet or other communication equipment (e)** Dispensing with advertisement for tendering and contracting.
in CE/ CWE/ GE office. (f) Engaging specialized construction methods/ technology/
(v) Payment of charges for telephone connections including STD facility equipment.
on priority basis. Note.
(vi) Hiring of civil transport for project work. The expenditure to be incurred for items cited in Sub-Paras (a) & (b)
(vii) Hiring of office and temporary accommodation for construction staff. above will be met out of contingencies of the project.
(viii ) Procurement of Cement and Steel from open market, if necessary; *Dispensation mentioned in Para 38(c) would be clearly spelt out in the
(ix)*Selective tendering. go-ahead sanction/ Administrative Approval accorded by the Competent
(x)** Dispensing with advertisement for tendering and contracting. Financial Authority. The reasons for dispensing with competition will be
Note: placed on record in writing.
The expenditure to be incurred for items cited in Sub-Paras (iii) to (vii) above ** Chief Engineer could exercise these powers in connection with the
will be met out of contingencies of the project. The cost of consultancy will be urgent work, after taking the concurrence of PCDA/ CDA/ IFA.
also met out of Contingencies if not separately provided for.
*The dispensation mentioned in Para 38 (ix) & (x) would be clearly spelt out in
the administrative approval accorded by the Government/ Competent Financial
Authority not below the level of GOC-in-C and equivalent. The reasons for
dispensing with competition will be placed on record in writing.
** Chief Engineer could exercise these powers in connection with the urgent
work, after taking the approval of IFA.
New Para 39. Appointment of Consultants. ---
(a) Engineer authorities would be authorised to engage
consultancy services for planning of works relating to formulation
of civil works projects, preparation of feasibility and project reports
including survey and site investigation works as well as for
planning, preparation of structural/ architectural drawings and
designs, development of specifications, preparation of bill of
quantities, cost estimates and construction managements of the
project.
(b) The consultancy services will be ordered after setting the
terms and conditions. The terms and conditions of the consultancy
services proposed to be availed of shall be stipulated in the
Agreements. In case of Government/ semi Government agencies,
the consultancy services may be entered into through Limited/
selective tendering. Limited tendering amongst private consultants
 24

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
may also be adopted in cases where the cost of consultancy
services is upto ₹25 lakh.
(c) For preliminary planning, design etc separate sanction may
be issued by the Competent Financial Authority towards
consultancy services. For sanctioned works, expenditure incurred Lines modified as
on the consultancy services will be debited to “consultancy suggested by Def
charges” as catered for in Administrative Approval based on due Fin.
justification, or to contingency items, where “consultancy charges”
are not included in the Administrative Approval.
(d) The expenditure towards consultancy services will not
generally exceed 3% of cost of the project. The additional funds may
be catered where Detailed Project Report/ design may have to be
outsourced.
(e) For short term consultancy upto a period of one year,
contract or negotiated fees arrangements can be made by the Chief
Engineer with Government technical institutions, Government
departments or Public Sector consultancy firms to provide services
for defined work packages like preparation of reports, design review
etc. The expenditure on a single work package will not exceed ₹ 20 Amount reduced
lakh. In addition to the fees, the agreement may include from ₹25 lakh to
reimbursement of payment towards travel by air or train, and ₹ 20 lakh as
telephone charges for official calls on actual. The expenditure on suggested by Def
this account will be debited to the relevant head of account. Fin.
(f) CE/ CWE is authorised to invite Engineers/ Architects/
Management professionals and other specialists to review important
projects designs and schemes for special projects/ specialist works.
The expenditure shall be made out of the consultancy charges or
project contingencies.
XVI PROCESSING OF LOW BUDGETED WORKS XVI PROCESSING OF LOW BUDGETED WORKS ---
39. In case of Low Budgeted Works, i.e., original capital works costing more than ₹ 40. In case of Low Budgeted Works, i.e., original capital works costing more ---
2 lakh, but less than ₹ 15 lakh, these works will be sanctioned by the than ₹10 lakh, but less than ₹ 45 lakh, will be sanctioned by the
Competent Financial Authorities after the Annual Low Budgeted Works Competent Financial Authorities after the Annual Low Budgeted Works
Programme has been approved as per Para 19 above and bulk allotments of Programme has been approved as per Para 19 above and bulk
funds for this purpose in the relevant financial year have been made to the allotments of funds for this purpose in the relevant financial year have
respective Competent Financial Authorities. Board Proceedings can be been made to the respective Competent Financial Authorities. Board
dispensed with in case of Low Budgeted Works costing upto₹10 lakh, if so Proceedings can be dispensed with in case of Low Budgeted Works
decided by the Competent Financial Authority. Administrative Approval in such costing upto₹ 20lakh, if so decided by the Competent Financial Authority.
cases will be based on consideration and approval of a Statement of Case as Administrative Approval in such cases will be based on consideration and
per Para 22 above by the Competent Financial Authority and Approximate approval of a Statement of Case as per Para 22 above by the Competent
Estimates as per Para 30 above. Financial Authority and Approximate Estimates as per Para 30 above.
 25

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
Guidelines to be laid down by Service HQ for prioritization and
listing of works based on functional necessity, budgetary support
and other administrative constraints.
40. In case of Low Budgeted Works carried out for urgent reasons as cited in 41. In case of Low Budgeted Works carried out for urgent reasons as cited in ---
Paras 34 to 36 above, the procedures laid down therein can be adopted. Paras 34 to 36 above, the procedures laid down therein can be adopted.
XVII REVENUE AND MINOR WORKS XVII REVENUE AND MINOR WORKS ---
41 (a). In case of Revenue Works and Minor Works as defined in para 5 (a) 42. (a) In case of Revenue Works and Minor Works as defined in para 5 ---
(iii) & (iv) above, these works will be sanctioned by the Competent Financial (a) (iii) & (iv) above, these works will be sanctioned by the Competent
Authority after consideration of a Statement of Case as per Para 22 above and Financial Authority after consideration of a Statement of Case as per
Approximate Estimates as per Para 30 above against bulk allotments for this Para 22 above and Approximate Estimates as per Para 29 above against
purpose made in the relevant financial year. No Board Proceedings will be bulk allotments for this purpose made in the relevant financial year. No
necessary in these cases. In case of Minor Works costing less than ₹ 50,000/-, Board Proceedings will be necessary in these cases. In case of Minor
no Approximate Estimates will be necessary. Works costing less than ₹ 2 lakh, no Approximate Estimates will be
necessary.
(b) In case of Barrack Damages, subject to the condition that barrack (b) In case of Barrack Damages, subject to the condition that barrack ---
damages have been recovered from the individual/ unit concerned at the rates damages have been recovered from the individual/ unit concerned at the
commensurate with the cost of repair or replacement as Paras 634 and 635 of rates commensurate with the cost of repair or replacement as Paras 634
MES Regulations, the engineer officer concerned may carry out repairs without and 635 of MES Regulations, the engineer officer concerned may carry
waiting for any specific sanction of the CFA. The expenditure incurred for this out repairs without waiting for any specific sanction of the CFA. The
purpose will be charged to allotments for maintenance. expenditure incurred for this purpose will be charged to allotments for
maintenance.
XVIII TECHNICAL CONTROL OVER ORIGINAL WORKS XVIII TECHNICAL CONTROL OVER ORIGINAL WORKS ---
42. (a)Technical sanction, which is issued by the competent engineer authority, 43. (a) Technical sanction, which is issued by the competent engineer ---
amounts to no more than a guarantee that the works proposals are structurally authority, amounts to no more than a guarantee that the works proposals
sound and that the estimates are accurately calculated and based on adequate are structurally sound and that the estimates are accurately calculated
data. Ordinarily such technical sanction is accorded only after Administrative and based on adequate data. Ordinarily such technical sanction is
Approval. But in case of authorized items of work based on approved scales of accorded only after Administrative Approval. For AMWP works which
accommodation and specifications, necessary documents including designs are proposed to be undertaken through DPR route, technical
and drawings can be prepared in advance so that the stages of technical sanction can be issued to facilitate Tender Action even before issue
Sanction and Tender Action can be covered expeditiously after Administrative of Administrative Approval. In such cases, if necessary, revision of
Approval is accorded. Technical sanction will be made on the basis of finalized scope of
work, scale and specifications as per the Administrative Approval
before receiving of tenders.
(b) The Government may also issue special instructions specifying the May be deleted in view of Para 43(a) above ---
categories of works cases where technical sanctions can be issued to facilitate
Tender Action even before Administrative Approval. In such cases, if
necessary, revision of Technical sanction will be made on the basis of finalized
scope of work, scale and specifications as per the Administrative Approval
before Contract Action is taken.
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Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
(c) Schedules of works will be prepared along with requisite designs and (b) Schedules of works will be prepared along with requisite designs ---
drawings, costed and technically sanctioned by the competent engineer and drawings, costed and technically sanctioned by the competent
authority before tender documents are issued. The technical sanction will engineer authority before tender documents are issued. The technical
include the anticipated contractor’s percentage based on the Engineer Officer’s sanction will include the anticipated contractor’s percentage based on the
appreciation of market trends. Engineer Officer’s appreciation of market trends.
(d) Costed schedule of works will be in strict accordance with the (c) Costed schedule of works will be in strict accordance with the ---
administrative approval so far as scope of work and scales are concerned. The administrative approval so far as scope of work and scales are
engineer officer competent to accord technical sanction to a project may, concerned. The engineer officer competent to accord technical sanction
wherever necessary, deviate from specifications shown in the approximate to a project may, wherever necessary, deviate from specifications shown
estimate provided that: - in the approximate estimate provided that: -
(i) the deviations are necessitated by engineer/aesthetic reasons (i) The deviations are necessitated by engineer/aesthetic
and are not such as to alter the scope of the work; reasons and are not such as to alter the scope of the work;
(ii) there is no serious departure from authorised general (ii) There is no serious departure from authorised general
specifications; and specifications; and
(iii) the total cost of the project as administratively approval is not (iii) The total cost of the project as administratively approval
exceeded beyond the tolerance limit. is not exceeded beyond the tolerance limit.
(e) In case of works carried out by specialist firms based on their own (d) (i) In case of works carried out by firms based on their own ---
designs, technical sanctions will be accorded on the basis of the accepted designs, the initial technical sanction in such cases will be issued
design on receipt of the tender but before the acceptance of the contract. based on line plan and specifications given in the tender. Detailed
design will be submitted by the firm duly vetted by an IIT/ approved
Government agency. After receipt of tender the technical sanction
will be revised on the basis of accepted design and before acceptance
of contract. The firms selected for such works would be based on
technical and design capabilities given in a well-defined pre-
qualification criteria.
(ii) For projects executed on Design & Build/ Engineering,
Procurement, Construction (EPC)/ Turnkey basis the initial technical
sanction will be issued based on line plan and specifications given
in the tender. After acceptance of tender, detailed design will be
submitted by the firm duly vetted by an IIT/ approved Government
agency. The technical sanction will be revised on the basis of
accepted design before commencement of works on ground. The
firms selected for such works would be based on technical and
design capabilities given in a well-defined pre-qualification criteria.
(f) Schedules of works may be sanctioned for the project as a whole or (e) Schedules of works may be sanctioned for the project as a whole ---
part of such projects. Large projects may, for convenience of planning, sitting or part of such projects. Large projects may, for convenience of planning,
and execution, be broken into sub-projects. The term ‘Sub-projects’ is to be sitting and execution, be broken into sub-projects. The term ‘Sub-projects’
applied to a distinct self-contained unit of the project if that unit is sufficiently is to be applied to a distinct self-contained unit of the project if that unit is
large or important to be kept distinct for purposes of planning, sitting and sufficiently large or important to be kept distinct for purposes of planning,
execution. Further, any self-contained external service may be treated as a sitting and execution. Further, any self-contained external service may be
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sub-project. treated as a sub-project.
(g) In order to ensure that sub-projects are kept within the scope of the (f) In order to ensure that sub-projects are kept within the scope of ---
whole project as defined in the Administrative Approval, Technical Sanction to the whole project as defined in the Administrative Approval, Technical
all sub-projects of a project must be accorded within as short a time as Sanction to all sub-projects of a project must be accorded within as short
possible after issue of administrative approval. a time as possible after issue of administrative approval.
(h) The competent engineer authority before according technical sanction (g) The Competent Engineer Authority before according technical ---
to a sub-project must be satisfied that the amount of technical sanction for the sanction to a sub-project must be satisfied that the amount of technical
whole project is not likely to exceed the amount of administrative approval sanction for the whole project is not likely to exceed the amount of
including the tolerance limit of 10 per cent. Administrative Approval including the tolerance. Savings out of any item
of AEs except establishment charges can be utilized for the purpose
of Technical sanction of items necessitated due to technical
requirements without altering the scope of work or enriching the
specifications.
(i) In case the technical sanction amount for the whole project is likely to (h) In case the technical sanction amount for the whole project is ---
exceed the amount available in the Administrative Approval amount including likely to exceed the amount available in the Administrative Approval
the tolerance limit of 10 percent, but without any change of scope of the amount including permissible tolerance, but without any change of scope
project, then the Technical sanction can be issued to enable taking Tender of the project, then the Technical sanction can be issued to enable taking
action, subject to the stipulation, to be recorded in writing, that revised Tender action, subject to the stipulation, to be recorded in writing, that
administrative approval is being obtained and that no financial commitment will revised administrative approval is being obtained and that no financial
be made until the revised administrative approval or financial concurrence is commitment will be made until the revised administrative approval or
received. financial concurrence is received.
(j) In the case of purchase of buildings, the valuation statement will be (j) In the case of purchase of buildings, the valuation statement will ---
taken as technical sanction. The valuation statement will be prepared/ be taken as technical sanction. The valuation statement will be prepared/
approved by the competent engineer authority as in the case of technical approved by the competent engineer authority as in the case of technical
sanction for construction work. In cases where there is a time lag of one year sanction for construction work. In cases where there is a time lag of one
or more between the preparation of valuation statement and final purchase, a year or more between the preparation of valuation statement and final
certificate that the property has not deteriorated/ depreciated during the purchase, a certificate that the property has not deteriorated/ depreciated
interval will be taken by the Engineers before the purchase is made. A fresh during the interval will be taken by the Engineers before the purchase is
valuation statement will be prepared in case of deterioration. A copy of the made. A fresh valuation statement will be prepared in case of
valuation statement will be endorsed to the CDA concerned. deterioration. A copy of the valuation statement will be endorsed to the
CDA concerned.
(k) The Competent Engineer Authority must also satisfy himself that the (k) The Competent Engineer Authority must also satisfy himself that ---
amount of Technical Sanction he is giving does not exceed the power under the amount of Technical Sanction he is giving does not exceed the power
MES Regulations, Table ‘B’. Provisions of Para 44 below also refer. under MES Regulations, Table ‘B’. Provisions of Para 45 below also
refer.

XIX Technical Control of Repairs and Purchase and Maintenance of Tools XIX Technical Control of Repairs and Purchase and Maintenance of ---
and Plant Tools and Plant
43. (a) Estimates or requisitions will be prepared, costed and technical 44. (a) Estimates or requisitions will be prepared, costed and technical ---
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sanction accorded by the competent engineer authority before work is sanction accorded by the competent engineer authority before work is
commenced. commenced.
(b) The competent engineer authority, before according technical (b) (i) The competent engineer authority, before according technical ---
sanction, must be satisfied that the amount of technical sanction for the repair sanction, must be satisfied that the amount of technical sanction for the
estimate is not likely to exceed the funds placed at his disposal for the repair estimate is not likely to exceed the funds placed at his disposal for
purpose. the purpose.
(ii) Where maintenance of assets for future period is
contemplated in contracts (AMC for Specialized items/ works by
OEM), the initial technical sanction will be accorded based on
present rates for the purpose of issue of contract. The Technical
sanction will be revised annually upon allotment of maintenance
funds for the respective financial year.
(c) The engineer executives are responsible for the construction fitness, (c) The engineer executives are responsible for the construction ---
accuracy and economy for repair estimates and requisitions. fitness, accuracy and economy for repair estimates and requisitions.
XX POWERS OF TECHNICAL SANCTION XX POWERS OF TECHNICAL SANCTION ---
44. (a) Powers of technical sanction are laid down in MES Regulations, Table 45. (a) Powers of technical sanction are laid down in MES Regulations, ---
‘B’. Table ‘B’.
(b)The engineer officer competent to sanction the project as a whole is (b) The engineer officer competent to sanction the project as a whole ---
technically responsible for the project and for ensuring that the amount of the is technically responsible for the project and for ensuring that the amount
project as a whole is not exceeded except in the circumstances and subject to of the project as a whole is not exceeded except in the circumstances
the conditions laid down in Para 42 above. He may delegate authority at his and subject to the conditions laid down in Para 43 above. He may
discretion to local engineer officers to accord technical sanction to sub- delegate authority to local engineer officers to accord technical sanction
projects, as defined in Para 42 above, which he orders them to plan locally to sub-projects, as defined in Para 43 above, which he orders them to
within the limits of their powers under MES Regulations Table ‘B’. When plan locally within the limits of their powers under MES Regulations Table
delegating such authority he will lay down in each case the total sum, upto ‘B’. When delegating such authority he will lay down in each case the
which technical sanction will be accorded; and this sum will not be exceeded total sum, upto which technical sanction will be accorded; and this sum
without the prior concurrence of the delegating authority. Copies of such will not be exceeded without the prior concurrence of the delegating
delegation of powers will be forwarded in all cases to the PCDA/ CDA authority. Copies of such delegation of powers will be forwarded in all
concerned. cases to the PCDA/ CDA concerned.
(c) Chief Engineers are authorized in exceptional circumstances to (c) Chief Engineers are authorized in exceptional circumstances to ---
increase the powers of any officer subordinate to them by name to the extent increase the powers of any officer subordinate to them by name to the
they consider necessary within their own limits for technical sanction of extent they consider necessary within their own limits for technical
designs and acceptance of contracts. It will be ensured that while delegating sanction of designs and acceptance of contracts. It will be ensured that
such powers the following requirements are complied with: - while delegating such powers the following requirements are complied
(i) Enhanced powers are granted in exceptional circumstances and in with: -
respect of individual projects. (i) Enhanced powers are granted in exceptional circumstances and
(ii) Sanctions are given by name to officers. in respect of individual projects.
(iii) The period for which the delegated power is to be exercised is (ii) Sanctions are given by name to officers.
specified. (iii) The period for which the delegated power is to be exercised is
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specified.
(d) In the case of works carried out by agencies other than the MES, the (d) In the case of works carried out by agencies other than the MES, ---
normal procedure in force in the agency concerned for according technical the normal procedure in force in the agency concerned for according
sanction will be followed. In the case of projects costing more than ₹50 lakh, technical sanction will be followed. In the case of projects costing more
however, it should be ensured that detailed plans and specifications conform to than ₹ 50 lakh, however, it should be ensured that detailed plans and
the scales and specifications approved by Ministry of Defence, before technical specifications conform to the scales and specifications approved by
sanction is accorded. Ministry of Defence, before technical sanction is accorded.
XXI APPROPRIATION OF FUNDS XXI APPROPRIATION OF FUNDS ---
45 (a) Appropriation of funds means the allotment of a particular sum of 46. (a) Appropriation of funds means the allotment of a particular sum of ---
money to meet expenditure on a specified work through the annual allocation money to meet expenditure on a specified work through the annual
of funds under the budgetary heads indicated at Appendix ‘A’ immediately after allocation of funds under the budgetary heads indicated at Appendix ‘A’
passing of the Defence Service Estimates by Parliament. No new Major immediately after passing of the Defence Service Estimates by
Capital Work will commence i.e. no Contract Action as per para 48 below will Parliament. No new Major Capital Work will commence i.e. no Contract
be taken in respect of that work, unless and until such specified allotment of Action as per Para 49 below will be taken in respect of that work, unless
funds is made for that work or project. and until such specified allotment of funds is made for that work or
project.
(b) In case of Low Budgeted Works, Revenue Works and Minor Works, a (b) In case of Low Budgeted Works, Revenue Works and Minor ---
certificate will be given by the concerned CFA in case of each of these works Works, a certificate will be given by the concerned CFA in case of each of
that it has been sanctioned and ordered to be commenced against adequate these works that it has been sanctioned and ordered to be commenced
bulk allotment of funds made to that CFA for this purpose in the relevant against adequate bulk allotment of funds made to that CFA for this
financial year. It will be the responsibility by every CFA to ascertain that such purpose in the relevant financial year. It will be the responsibility of every
allotment of funds has indeed been made adequately for these categories of CFA to ascertain that such allotment of funds has indeed been made
works during the relevant financial year before such a certificate is given. A adequately for these categories of works during the relevant financial
copy of the certificate will be sent to the CDA concerned for watching the year before such a certificate is given. A copy of the certificate will be
adequacy of funds against sanction of works of these categories. sent to the CDA concerned for watching the adequacy of funds against
sanction of works of these categories.
45(c) Notwithstanding sub para (a) and (b) above, in cases of urgency to be (c) Notwithstanding sub para (a) and (b) above, in cases of works ---
recorded in writing, the Competent Financial Authority may order commencement sanctioned under Para 34, 35 & 36 and also where go-ahead
of preliminary works like site clearance, external services, etc. in specified cases sanction is issued against bulk go-ahead, engineer officer will forward
subject to the condition that the said new works services, etc. in specified cases a demand for a special allotment of funds to the appropriate higher
subject to the condition that the said new works services have been accorded Go- authority.
Ahead sanction and also in the approved Major Capital Works/ Low Budgeted
Capital Works programme of the relevant financial year and that the estimated cost
of such preliminary works does not exceed 5 per cent of the total cost approved in
each case. Simultaneously, he will forward a demand for a special allotment of
funds to the appropriate higher authority explaining the urgency.

XXII TENDER ACTION XXII TENDER ACTION ---

46. (a) After the schedule of work for a project or sub-project has been 47. (a) After the schedule of work for a project or sub-project has been ---
technically sanctioned by the competent engineer authority, tenders will be technically sanctioned by the Competent Engineer Authority, tenders will
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invited for the execution of the work. Normal method of contracting will be be invited for the execution of the work. E-tendering will be resorted to
based on competitive tendering. for all works and detailed procedure will be issued by the E-in-C. In
case of permission for deviation is granted, the procedure given
below at sub para (c) should be adopted.
(b) Special tenders such as those of single cost plus type require the (b) Special tenders such as those of single cost plus type require the ---
approval of E-in-C. Separate guidelines will be issued by the E-in-C for such approval of E-in-C. Separate guidelines will be issued by the E-in-C for
projects with the approval of Defence Finance. such projects with the approval of Defence Finance.
(c) In case of the following categories of works, the practice of advertisement in (c) (i) In case of tenders costing upto₹10 lakh and for tenders of ---
newspapers and Indian Trade Journal, giving notices inviting applications for works sanctioned under Para 31 (d), 34, 35, 36 and 47 (h), tenders
issue of tenders, will be dispensed with and tenders will be distributed to will be issued to selected eligible contractors who are already on the
selected eligible contractors who are already on the approved list of MES and approved list of MES. Notices in e-portals inviting applications for
have got the capacity and experience to carry the proposed work.. issue of tenders may be dispensed.
46 (c) (i) All works costing upto₹ 5 lakh. (ii) For all other tenders, the tenders will be invited by Notice of
46 (c) (ii) All works approved under Paras 34, 35 and 36 above. Tender (IAFW-2162) which will be displayed in the various M.E.S.
offices. Invitation of tenders/ Notice of Tender/ advertisement for all
the tenders shall be published on mes.gov.in (MES website)/
defproc.gov.in (e-tendering website for defence)/ Central Public
Procurement Portal (CPPP).
(d) However, the notice shall be got displayed on the notice boards of the (d) In case of Para 47(c) (ii) above, the notice shall also be got ---
following offices :- displayed on the notice boards of the following offices: -
(i) SE/EE of CPWD& State PWD in station. (i) SE/ EE of CPWD & State PWD in station.
(ii) Local Municipalities and Cantonment boards. (ii) Local Municipalities and Cantonment boards.
(iii) State Bank of India, Local & nearest branches to places of work. (iii) State Bank of India, Local & nearest branches to places
(iv) Railway and post offices nearest to places of work. of work.
(v) MES formations in station. (iv) Railway and post offices nearest to places of work.
(vi) Head Offices of Builders Association of India. (v) MES formations in station.
(vii) Internet publication of tenders should be on the website of concerned (vi) Head Offices of Builders Association of India.
deptt/ MoD.
(e) Scrutiny of tender documents by Audit prior to acceptance of tender is (e) (i) Scrutiny of tender documents by Audit prior to acceptance of ---
not necessary. Chief Engineers are empowered to alter standard contract tender is not necessary.
documents at pre-tender stage to suit urgent requirements particularly with (ii) Chief Engineers are empowered to alter standard contract documents
reference to security deposits, percentage payments, speed of payments, at pre-tender stage to suit urgent requirements particularly with reference
issue of stores, deviation limits and similar matters. They will, however, consult to security deposits, percentage payments, speed of payments, issue of
the PCDA/ CDA/ IFA concerned wherever possible. Where the decision of stores, deviation limits and similar matters. They will, however, consult
Chief Engineer on such alterations involves a major departure from the existing the PCDA/ CDA concerned. Where the decision of Chief Engineer on
procedure, he shall send a copy thereof to the E-in-C/ DGW and PCDA/ CDA/ such alterations involves a major departure from the existing procedure,
IFA for information. he shall send a copy thereof to the E-in-C/ DGW.
(f) In case only a resultant single quoted tender is received, the same can (f) In case only a resultant single quoted tender is received, the ---
only be accepted after permission of next higher Engineer Authority and a same can only be accepted after permission of next higher Engineer
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report to the same will be furnished to the concerned CDA/ PCDA. Authority and a report of the same will be furnished to the concerned
CDA/ PCDA.
New Sub Para (g) (i) When any work involving specialised items of work/ E&M ---
equipment/ Plant & machinery is to be executed requiring
fabrication, installation, testing and commissioning, Competent
Engineer Authority will entrust the work preferably to OEM. Such
items of work, E&M equipment, Plant & Machinery will have suitable
guarantee & warranty from the OEM. For other firms/ vendors/
contractors, Pre-qualification criteria to be laid down by the E-in-C.
(ii) The list of specialised items of work/ E&M equipment/ Plant
& machinery will be issued by the E-in-C and updated from time to
time.
(iii) The Competent Engineer Authority will be final authority to
decide whether the system is to be got maintained by OEM/
authorized agents for maintenance works or by specialized firms to
be selected on basis of prequalification criteria.
(iv) Where maintenance of assets for future period is contemplated
in contracts for original works (AMC for Specialised items/ works by
OEM), the same will be clearly specified and cost charged to
maintenance Code Heads of respective year.
New Sub Para (h) In case of natural calamities/ disasters or breakdown of ---
essential services, any Commander within his financial power
mentioned in Appendix ‘D’ of DWP may order the Competent
Engineer Authority in writing to undertake spot tendering/ spot
quotation of works services/ procurement to restore essential
services for providing immediate relief to the affected areas. Such
order for spot tendering issued by the Competent Financial
Authority will be regularized subsequently as a part of covering
Admin Approval. In such cases, provisions at para 47 (a) to (d) will
not be applicable and manual/ physical mode of obtaining bids/
quotes will be adopted. Guidelines for the same will be issued by E-
in-C.
47. Mobilization Advance - In case of works to be carried out in remote/ difficult 48. Mobilization Advance. In case of works to be carried out in remote/ ---
location and/ or requiring mobilization of special equipment, tools or plants, or difficult location and/ or requiring mobilization of special equipment, tools
works to be completed on stringent and compressed time-frame, the Chief or plants, or works to be completed on stringent and compressed time-
Engineer may include in the tender notice the offer of mobilization advance to frame, the Chief Engineer with the concurrence of PCDA/CDA may
the prospective contractors so as to prevent avoidable delay in include in the tender notice the offer of mobilization advance to the
commencement of works after acceptance of contract. E-in-C’s Branch will prospective contractors so as to prevent avoidable delay in
issue necessary guidelines with the approval of Defence Finance from time commencement of works after acceptance of contract. E-in-C’s Branch
to time on the amount of mobilization advance subject to maximum of 10% will issue necessary guidelines with the approval of Defence Finance
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of the value of the contract that can be granted, the interest to be charged from time to time on the amount of mobilization advance subject to
and the method and schedule of recovery and/ or adjustment of such advance maximum of 10% of the value of the contract that can be granted, the
in different categories of cases. interest to be charged and the method and schedule of recovery and/ or
adjustment of such advance in different categories of cases. The
mobilization advance would be operated through an Escrow
account. Detailed instructions for operation of Mobilization Advance
will be issued by E-in-C’s Branch. Provision for suitable bank
guarantee of equivalent amount will be ensured.
XXIII ACCEPTANCE OF CONTRACTS XXIII ACCEPTANCE OF CONTRACTS ---
48. (a) Powers of acceptance of contracts are laid down in MES Regulations 49. (a) Powers of acceptance of contracts are laid down in MES ---
Table ‘B’ read with Paras 428 and 440 ibid. Regulations Table ‘B’ read with Paras 428 and 440 ibid.
(b) It is emphasized that no officer is empowered to accept a contract (b) It is emphasized that no officer is empowered to accept a ---
which is likely to cause excess over the amount of administrative approval after contract which is likely to cause excess over the amount of administrative
taking into account the tolerance allowed vide para 2(h) above. In case the approval after taking into account the tolerance allowed vide para 2(h)
contract is covering only a part of the work covered in the administrative above. In case the contract is covering only a part of the work covered in
approval, the procedure indicated in para 32 above will be followed. the administrative approval, the procedure indicated in para 32 above will
be followed.
New Sub Para (c) Job Work Order. Chief Engineer may conclude Job ---
Work Order upto ₹ 25 lakh for preparatory and emergent works. List
of such job works orders should be forwarded to E-in-C’s Branch
quarterly.
49. When an excess over the tolerance limit of 10% over Administrative Approval, 50. When an excess over permissible tolerance limit over Administrative ---
which cannot be met by savings on other items, occurs or appears likely to Approval, which cannot be met by savings on other items, occurs or
occur on account of technical reasons, a report will be made at once to the appears likely to occur on account of technical reasons, a report will be
competent engineer authority who granted the technical sanction for the work. made at once by the competent engineer authority who granted the
If there is still time to curtain the work or modify it, the orders of the Competent technical sanction for the work. If there is still time to curtail the work or
Financial Authority will be taken. If no modification is ordered, a revised modify it, the orders of the Competent Financial Authority will be taken. If
estimate will be prepared and revised administrative approval of the no modification is ordered, a revised estimate will be prepared and
Competent Financial Authority obtained as per Para 32 above. revised administrative approval of the Competent Financial Authority
obtained as per Para 32 above.
50. In the case of projects estimated to cost ₹ 3 lakh or more, when the amount of 51. In the case of projects estimated to cost ₹ 10 lakh or more, when the ---
accepted contracts reduces the cost of the project below the administratively amount of accepted contracts reduces the cost of the project below the
approved amount by more than 15 %, the approved amount for that project will administratively approved amount by more than 15 %, the approved
be reduced by the amount exceeding 15 % by the CE/ CWE/ GE within whose amount for that project will be reduced by the amount exceeding 15 % by
powers of technical sanction the work falls. The details of reduction will be sent the CE/ CWE/ GE within whose powers of technical sanction the work
to the PCDA/ CDA and all others concerned. The amount of saving upto 5% falls. The details of reduction will be sent to the PCDA/ CDA and all
(of the original A/A amount) thus retained will be used to cover variations in others concerned. The amount of saving upto 15% (of the original AA
cost for technical reasons. amount) thus retained will be used to cover variations in cost for technical
reasons.
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XXIV REDUCTION OF SCOPE OF A PROJECT XXIV REDUCTION OF SCOPE OF A PROJECT ---
51. When the scope of a work service is reduced for administrative or other 52. (a) When the scope of a work service is reduced for administrative or ---
reasons, the Administrative Approval need not be revised; but the approved other reasons, the Administrative Approval need not be revised; but the
amounts for the abandoned or reduced items of the service and the total approved amounts for the abandoned or reduced items of the service and
approval amount will be reduced accordingly by the concerned engineer the total approval amount will be reduced accordingly by the concerned
authority within whose powers of technical sanction the work falls. Details of engineer authority within whose powers of technical sanction the work
such reductions of scope will be sent to the CFA, the CDA and all others falls. Details of such reductions of scope will be sent to the CFA, the CDA
concerned and all others concerned.
New Sub Para (b) Foreclosure of Work. ---
(i) When a sanctioned work is no longer required for the
purpose for which it was sanctioned, the work may be foreclosed by
next higher CFA, not below the level of General Officer
Commanding-in-Chief or equivalent. However, for Government
power works foreclosure will be issued by MoD.
(ii) The expenditure incurred will be regularized through loss
statement.
(iii) Foreclosure of the work shall be considered when Partial work
has been done and further work is either not required or not feasible
to be carried out due to unforeseen factors.
(iv) In case of foreclosure of the project with partial work done due
to administrative or technical reasons, the material brought by the
contractor will be taken on charge at contract rates and transferred
to other projects and proper credit is given to the job before
preparing reduction statement.
(v) No revision in technical sanction is necessary.
(vi) Due to foreclosure of a work/project, the partially created assets
if any, may be utilized for authorised purposes. The original CFA to
explore the possibility & prepare a road map in consultation with
MES authorities by sanctioning of necessary additions/alterations, if
required.
XXV EXECUTION OF WORKS XXV EXECUTION OF WORKS ---
52. (a) After acceptance of contract, the execution of works and their 53. (a) After acceptance of contract, the execution of works and their ---
supervision will be carried out by the engineers-in-charge as per MES supervision will be carried out by the engineers-in-charge as per MES
Regulations read with MES Standing Orders. Deviations on and amendments Regulations read with MES Standing Orders. Deviations on and
of contracts, if necessary, will be carried out as per MES Regulations and amendments of contracts, if necessary, will be carried out as per MES
Standing Orders. Regulations and Standing Orders.
(b) While constructing a building, new specifications or materials can be (b) While constructing a building, new specifications or materials can ---
introduced if technical or aesthetic reasons so justify, with the prior approval of be introduced if technical or aesthetic reasons so justify, with the prior
the Zonal Chief Engineer concerned, subject to the condition that this must be approval of the Zonal Chief Engineer concerned, subject to the condition
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within the existing tolerance limit as applicable and not exceeding 5 % of the that this must be within the existing tolerance limit as applicable and not
original Administrative Approval amount. exceeding 5 % of the original Administrative Approval amount.
53. The technical sanctions accorded to costed schedule as per para 42 above will 54. The technical sanctions accorded to costed schedule as per para 42 ---
be revised only for the following reasons: - above will be revised only for the following reasons: -
(a) Engineering/ technical reasons such as changes in designs, (a) Engineering/ technical reasons such as changes in designs, ---
specifications, drawings etc. Revision will not, however, be necessary if such specifications, drawings etc. Revision will not, however, be necessary if
variations are sanctioned by the authority competent to revise the technical such variations are sanctioned by the authority competent to revise the
sanction, before deviation orders or amendments to contracts are issued under technical sanction, before deviation orders or amendments to contracts
provisions of the contract. However, such competent authority may, on his own are issued under provisions of the contract. However, such competent
responsibility, delegate the powers of revision of technical sanction to the authority may, on his own responsibility, delegate the powers of revision
authority issuing deviation orders for the specific purpose. of technical sanction to the authority issuing deviation orders for the
specific purpose.
(b) On account of revision of administrative approval, if the variations are (b) On account of revision of administrative approval, if the variations ---
not already covered by sanction to deviation order or amendments to the are not already covered by sanction to deviation order or amendments to
contract vide clause (a) above. Revision will not, however, be necessary where the contract vide clause (a) above. Revision will not, however, be
the variation is due to non-technical reasons, such as difference in cost of necessary where the variation is due to non-technical reasons, such as
stores or where the percentage in the accepted contract differs from the difference in cost of stores or where the percentage in the accepted
anticipated percentage provided in the costed schedules. contract differs from the anticipated percentage provided in the costed
schedules.
(c) The original technical sanction is found to have been based on (c) The original technical sanction is found to have been based on ---
inaccurate estimates initially. In cases, however, where scope of work is inaccurate estimates initially. In cases, however, where scope of work is
changed due to administrative reasons, the technical sanction will be revised changed due to administrative reasons, the technical sanction will be
and issued before such items of work are actually executed. revised and issued before such items of work are actually executed.
XXVI MONITORING AND REVIEW XXVI MONITORING AND REVIEW ---
54. (a) To enable effective monitoring and timely course-correction of works in 55. (a) To enable effective monitoring and timely course-correction of ---
progress, Quarterly Progress Reports indicating physical and financial works in progress, Quarterly Progress Reports indicating physical and
progress of all major capital works will be prepared and submitted to respective financial progress of all major capital works will be prepared and
CFAs for information and direction. Avoidable delays or stoppages in progress submitted to respective CFAs for information and direction. Avoidable
of works which have occurred or are foreseen will be identified, reasons for delays or stoppages in progress of works which have occurred or are
shortfalls examined and necessary remedial steps taken promptly through on- foreseen will be identified, reasons for shortfalls examined and necessary
line communications systems to prevent cost and time-overruns. remedial steps taken promptly through online communications systems to
prevent cost and time-overruns.
(b) Works Review Committees will be set up for each Service by the (b) Works Review Committees will be set up for each Service by the
Ministry of Defence at the level of Joint Secretary including Defence (Finance) Ministry of Defence at the level of Joint Secretary including Defence
representative for carrying out Quarterly Review of the planning and (Finance) representative for carrying out Quarterly Review of the planning
implementation of works projects costing more than ₹15crore. The review and implementation of works projects costing more than ` 100 crore. The
procedure may be revised as and when required so that the Ministry’s attention
review procedure may be revised as and when required so that the
is focused on Capital works projects sanctioned at Government level.
Ministry’s attention is focused on Capital works projects sanctioned at
added as suggested
Government level. These Works Review Committees shall have the
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Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
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powers to accept variation/ tolerance within 10% of the approved by Def Fin.
estimates.
(c) In case of all projects/works costing more than ₹one crore, a (c) (i) In case of all projects/ works costing more than ₹ 1.50 crore, a ---
representative of the User will be nominated as Project Officer to coordinate representative of the User will be nominated as Project Officer to
functional aspects of the User’s requirement with the engineers from the coordinate planning and functional aspects of the User’s requirement
commencement to the completion of such works. with the engineers from the commencement to the completion of such
works.
(ii) Project Management Group (PMG) to be detailed for projects
exceeding ₹ 5 crore by the Station Commander and works above ₹
10 crore by the Command HQ.
(iii) During the execution of the works, as far as possible, any
demand for change in scope of work or retrofitting of designs and/
or specifications will be discouraged as it leads to interference with
works programmes and delay in completion of the projects.
(iii) Guidelines to be formulated and issued by respective
Service HQ with the approval of MoD regarding the Role,
Responsibility and Accountability of PMG in monitoring/ review of
projects. There shall be no cross-interference in functions and
responsibilities of Engineer Authorities and Administrative
Authorities.
(d) In addition, depending on the relative importance and value of various (d) In addition, depending on the relative importance and value of ---
works projects, project management authorities may be set up at the level of various works projects, project management authorities may be set up at
Ministry of Defence, Service HQrs, Command HQrs and other formations and the level of Ministry of Defence, Service HQrs, Command HQrs and other
entrusted with suitable responsibilities and powers to review the progress of formations and entrusted with suitable responsibilities and powers to
works, resolve bottlenecks and take suitable decisions to ensure timely and review the progress of works, resolve bottlenecks and take suitable
cost-effective completion of such works. The Users’ representative, the Zonal decisions to ensure timely and cost-effective completion of such works.
Chief Engineer and Defence (Finance)/IFA representative will be associated The Users’ representative, the Zonal Chief Engineer and Defence
with such project management authorities. (Finance)/IFA representative will be associated with such project
management authorities.
XXVII PROCEDURE FOR SPECIAL PROJECTS XXVII PROCEDURE FOR SPECIAL PROJECTS ---
54. Notwithstanding the provisions made above, in case of works projects 56. (a) Notwithstanding the provisions made above, in case of works ---
requiring the acceptance of necessity and administrative approval at the level projects of the following categories:-
of MoD/, the special procedures outlined in Paras 56 to 60 below may be (i) Strategic/ Functional / National Importance.
adopted if such works are of the following categories:- (ii) High Tech Complexity
a. Strategic importance (iii) Urgent necessity
b. High Tech Complexity (b) The following procedure will be adopted:
c. Urgent necessity (i) Such works will be sanctioned by MOD only and need not be
Note: Such works may be requiring close interaction with user, specialist included in AMWP if additional budgetary allocation/ceiling is
design consultants and vendors of plant and equipment and transfer of catered for.
technology. (ii) The User establishment/formation will prepare a Statement
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of Case on the lines of Para 22 above.
(iii)The Statement of Case will be examined by the Service HQ. If
DPR is required the same may be clearly stated in SOC.
(iv) Approval-in-principle will be obtained from CFA along with
issue of go-ahead sanction for preparatory works and
preparation of DPR, if required. Use of special powers under
Para 38 will be spelt out clearly in the sanction.
(v) Board of officers will be ordered by Command HQ for recce
cum sitting cum costing board to examine the detailed features
of the works proposal.
(vi) Board proceedings along with Approximate estimates or
DPR will be submitted to CFA.
(vii)In case of projects approved by CCS, the powers of issue of
Admin Approval for individual works including special works/
items within the overall scope of the project will be sanctioned
by respective CFA.
(viii) Simultaneously Tenders will be issued after issue of
technical sanction.
(ix) Tenders will be received back after issue of Administrative
approval.
(x) Technical sanction may be revised, if required, before
acceptance of tender.
(xi) Provision for cost escalation will be governed as per Para
29(g).
(xii) The offer of Mobilization Advance as indicated in
Para 48 above will be made to ensure prompt mobilization of
resources and commencement of works.
56. Preparatory Stage ---
(a) For initiating the demand for new works services for a special project,
Deleted as the same merged in Para 56 (a) & (b) above
the User establishment/formation will prepare a Statement of Case on the lines
indicated in Para 22 above.
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(b) The Statement of Case will be then examined by the Command HQrs/
Service HQrs for setting up a Board of Officers who will examine the detailed
features of the works proposal with a view to: -
(i) Defining clearly the scope, scales and specifications of the works
proposed.
(ii) Programming the various implementation phases of the project and the
time schedule for each phase.
(iii) Indicating the time and efforts required for acquisition and
development of land and for environmental clearance, if any.
(iv) Suggesting the extent of site preparation, enabling works and external
services/ utilities of preparatory nature required.
(v) Nature of consultancy required at any stage of the works project, viz.,
preparation of feasibility/ project reports, programming schedules of works,
external services and utilities, structural/ architectural drawings/ designs, cost
estimates, preparation of bills of quantities and/ or tender
packages, appraisal of tender documents, project/ construction management,
etc. for the whole or for part(s) of the project.
(vi) Details of rough cost estimates.
(vii) Phasing of fund requirements.
(NOTE: It would be the primary responsibility of the User establishment and the
Command HQrs/ Service HQrs to complete this preparatory stage
systematically and expeditiously.)
57. Steps upto Go-Ahead Sanction Deleted as the same merged in para 56 (a) & (b) above ---
(a) After examination of the recommendations of the Board of Officers, the
Command HQrs will take the following steps through the Service HQrs:-
(i) Propose inclusion of the works proposal in the Annual Works Deleted as the same merged in para 56 (a) & (b) above ---
Programme, if not already done.
(iii) Initiate preparation of Detailed Project Report (DPR) for works projects Deleted as the same merged in para 56 (a) & (b) above ---
of high value requiring MoD/Cabinet approval under departmental or outside
consultancy arrangements.
(iv) Approval of Competent Financial Authority will have to be obtained Deleted as the same merged in para 56 (a) & (b) above ---
from the MoD for appointment of Consultants for any purpose related to the
project, including preparation of the DPR, subject to the stipulations made in
Para 24 above based on Estimates produced by Engineer Authorities.
(b) It is reiterated that the Competent Financial Authority in such Deleted as the same merged in para 56 (a) & (b) above ---
cases is always MoD. A proposal will be submitted after acceptance of
Detailed Project Report to the Competent Financial Authority for granting a
“Go-Ahead Sanction” amounting to 5 per cent of the rough cost estimate for
approving :
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(b) (iv) Delegation of special powers under Para 38 above to the Zonal Chief Deleted as the same merged in para 56 (a) & (b) above ---
Engineer/ Project Chief Engineer.
(b) (v) Appointment of a Project Management Authority for steering the Deleted as the same merged in para 56 (a) & (b) above ---
project through all other phases such as detailed planning and estimation,
administrative approval, finalization of designs and drawings, control action,
execution and monitoring of the physical and financial progress of the works.
The composition of and powers which can be entrusted to such a Project
Management Authority is illustrated in Appendix ‘G’.
(c) On receipt of the “Go-Ahead” sanction the preparatory activities Deleted as the same merged in para 56 (a) & (b) above ---
mentioned at sub-para (b) above will be started.
(NOTE: It will be the responsibility of the Service HQs to complete this stage Deleted as the same merged in para 56 (a) & (b) above ---
upto “Go-Ahead” sanction expeditiously).
58. Steps upto Administrative Approval Deleted as the same merged in para 56 (a) & (b) above ---
(a) After the “Go-Ahead” sanction the engineer authorities will start
preparation of basic designs and Approximate Estimates. However, in cases
where a Detailed Project Report has to be prepared as per Para 57 (a) (iii)
above, the preparation of the Approximate Estimates may be undertaken on
the basis of the approved DPR.
(b) The AEs for works which are to be completed in two years shall be so Deleted as the same merged in para 56 (a) & (b) above ---
framed that it caters for escalation for two years. However, the contract shall
not include any escalation clause except statutory increases.
(c) On the basis of the Approximate Estimates, the Technical sanction for Deleted as the same merged in para 56 (a) & (b) above ---
the works will be given by the competent engineer authorities to enable taking
of Tender Action. In case of works of high technical complexity tendering for
Item Rate Contracts may be resorted to.
(d) (i) In case of selective tendering, when approved by the CFA the Deleted as the same merged in para 56 (a) & (b) above ---
time to submit tenders will be normally restricted to 4 weeks from the date of
issue of tender notice.
(ii) The offer of Mobilization Advance as indicated in Para 47 above will be
made to ensure prompt mobilization of resources and commencement of
works.
(e) Simultaneously with the issue of tenders, the Engineer Authorities will Deleted as the same merged in para 56 (a) & (b) above ---
submit the Approximate Estimates to the CFA, for issue of Administrative
Approval. The administrative approval will indicate the detailed scope of the
works sanctioned, the date by which the works will be completed and the
budgetary sources from which funds will be allotted. The administrative
Approval will also indicate the scope of consultancy required for the
implementation of the project.
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59. Steps upto Contract Action ---
(a) On receipt of tenders, the Engineers will evaluate the tenders and
prepare a tender appraisal report comprising:
(i) Comparative evaluation of tendered rates.
(ii) Finalized Approximate Estimates based on approved scope of
Deleted as the same merged in para 56 (a) & (b) above
work, technical sanction and lowest acceptable tender.
(b) The competent engineer authority will ensure completion of detailed
designs and drawings as well as costed schedules and, if considered
necessary, issue revised technical sanction without delay after receipt of
Administrative Approval
60. (a) With a view to completing the works strictly as per approved scope of 57. (a) With a view to completing the works strictly as per approved ---
works and time-schedule, the Project Management Group will be scope of works and time-schedule, Project Management Authority
institutionalized by the competent Administrative Authority who, in turn, will ((PMA) will be setup for monitoring of progress and removal of
regularly monitor the progress of the works, help the engineers in mobilizing bottlenecks. The Project Management Authority (PMA) will be formed
physical and financial resources and removing procedural bottlenecks. The immediately after issue of approval in principle as per Para 56 (b)
review by the Project Management Group will be carried out periodically every (iv) with the composition given in Appx ‘H’.
six months. Such PMGs will invariably be constituted for Projects costing
₹ one crore and above.
(b) User establishment will nominate a representative to the Project (b) User establishment will nominate a representative to the Project ---
Management Group to coordinate the functional requirements of the users with Management Authority to coordinate the functional requirements of the
the Engineers. users with the Engineers.
(c) The Zonal Chief Engineer/ Project Chief Engineer concerned may (c) The Chief Engineer concerned may approve deviations/ amendments ---
approve deviations/ amendments to the Contracts upto 10% of the Contracted to the Contracts upto 10% of the Contracted Amount (CA). Deviation
Amount (CA). Deviation beyond this limit but upto 20 % of CA value will be beyond this limit but upto 20 % of CA value will be referred to the Project
referred to the Project Management Authority, so long as overall cost remains Management Authority (PMA) so long as overall cost remains within
within 10 % of Administrative Approval amount. permissible tolerance over Administrative Approval amount.
(d) During the execution of the works, as far as possible, any demand for (d) During the execution of the works, any demand for change in ---
change in scope of work or retrofitting of designs and/ or specifications will be scope of work or retrofitting of designs and/ or specifications will not be
discouraged as it leads to interference with works programmes and delay in permitted as it leads to interference with works programmes and delay in
completion of the projects. However, if considered necessary, the Project completion of the projects. However if required, the Competent Engineer
Management Group may engage Engineers/Architects and other specialists to Authority in consultation with the Project Management Authority (PMA)
review any part of the works project including designs in order to may engage Engineers/ Architects and other specialists to review any
expedite/improve the implementation and/ or quality of the works in progress or part of the works project including designs in order to expedite/improve
to detail other technical requirements of the total project of which the works the implementation and/ or quality of the works in progress or to detail
may be a part, subject to the condition that the cost of such consultancy and other technical requirements of the total project of which the works may
resultant additional works do not lead to exceed the tolerance limit. be a part, subject to the condition that the cost of such consultancy and
resultant additional new works do not lead to exceeding the overall
tolerance limit.
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New Sub Para (e) For CCS approved works, Project Management Authority ---
(PMA) may be constituted with specific powers defined by the
Government of India.
NOTE: The Project Management Group will obtain regular reports from the NOTE. The Project Management Authority (PMA) will obtain regular ---
Chief Engineer on the physical and financial aspects of the constructions in reports from the Chief Engineer on the physical and financial aspects of
progress and report the same to the Competent Financial Authority at regular the construction works in progress and report the same to the Competent
intervals and also ensure that revised administrative approval of the Financial Authority at regular intervals and also ensure that revised
Competent Financial Authority is taken for expenditure beyond tolerance limit administrative approval of the Competent Financial Authority is taken for
well in time. expenditure beyond tolerance limit well in time.
XXVIII XXVIII COMPLETION REPORTS XXVIII COMPLETION REPORTS ---
61. (a) On completion of a work, completion reports will be rendered in 58. (a). On completion of a work, completion reports will be rendered in ---
accordance with the following procedure in the form set out in Appendix ‘H’ accordance with the following procedure in the form set out in Appendix
‘I’. Completion Reports are noted by CE in case of works of
Command HQ and above, by CWE in case of other CFA works. In
case of deposit works one copy of Completion Report shall be
rendered to the client.
(b) Part ‘A’ of the form will be completed as soon as the project is (b) Part ‘A’ of the form will be completed as soon as the project is ---
physically completed, and will be forwarded through engineer channels to the physically completed, and after being noted, they will be returned direct to
Engineer Adviser of the Competent Financial Authority. After being noted, they the GE concerned for completion of Part ‘B’ and resubmission of the form
will be returned direct to the CE concerned for completion of Part ‘B’ and in accordance with the existing procedure in Para 379 MES Regulations.
resubmission of the form in accordance with the existing procedure in para379
MES Regulations.
(c)For the purpose of rendition of Part A of the completion report, each Deleted as the same merged with 58 (b) above ---
administrative approval, whether it relates to a phase of a project or to an item
of supplementary work, will be treated separately. These reports will be
replaced by a consolidated completion report A at the final stage.
(d) However, the various phases and the supplementary works, if any, will (c) However, the various phases and the supplementary works, if ---
be treated as one project for purpose of savings and excesses. any, will be treated as one project for purpose of savings and excesses.
(e) Once Part ‘A’ of the final completion report has been completed, the (d) Once Part ‘A’ of the final completion report has been completed, ---
work will be regarded as completed for all purposes of the MES Regulations the work will be regarded as completed for all purposes of the MES
although the accounts may not have been settled. No further supplementary Regulations although the accounts may not have been settled. No further
estimates may be accepted. supplementary estimates may be accepted.
(f) The financial closure of the project i.e., part ‘B’ will be rendered as (e) The financial closure of the project i.e., part ‘B’ will be rendered ---
soon as possible but not later than 12 months from the date of physical as soon as possible but not later than 12 months from the date of
completion of the project. physical completion of the project.
XXIX IMPREST AND ASSIGNMENTS XXIX IMPREST AND ASSIGNMENTS ---
62. (a) The procedures for making payments to contractors, labour, etc. are 59. (a) The procedures for making payments to contractors, labour, etc. ---
prescribed in the MES Regulations. Cash assignments will be placed by CsDA are prescribed in the MES Regulations. Cash assignments will be placed
at the disposal of CsWE, GEs and the AGE (if an AEE/AE). In the case of each by CsDA at the disposal of CsWE, GEs and the AGE (if an AEE/AE). The
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CWE or GE the amount of the assignment will be fixed by the Chief amount of cash assignment will be fixed in consultation with the PCDA/
Engineering consultation with the PCDA/ CDA. Within the amount so fixed the CDA by the CE in case of CWE, GE (I) or OC ESD and by the CWE in
assignment will be recouped on application to the PCDA/ CDA as need arises. case of GE or AGE (I). Within the amount so fixed the assignment will be
Generally each CWE, GE and AGE (if an AEE/AE) will be placed in account recouped on application to the PCDA/ CDA as need arises. Generally
with one Treasury or authorized bank; but, where necessary, the assignment each CWE, GE and AGE (if an AEE/AE) will be placed in account with
may be apportioned between two or more treasuries or authorized banks. one Treasury or authorized bank; but, where necessary, the assignment
may be apportioned between two or more treasuries or authorized banks.
(b) However, to enable petty payments being made, CsWE, GEs and (b) However, to enable petty payments being made, CsWE, GEs and ---
AEEs/ AEs holding cash assignments may be also allowed an imprest upto a AEEs/ AEs holding cash assignments may be also allowed an imprest
limit of ₹10,000. In case of works carried out in remote locations or under Para upto a limit of ₹ 50,000/-. In case of works carried out in remote locations
55 above, this limit of imprest amount to be provided with a CWE/GE may be or under Para 56 above, this limit of imprest amount to be provided with a
further enhanced. The imprest will be authorised in consultation with the CsDA CWE/ GE may be further enhanced. The imprest will be authorised in
concerned by CsWE in the case of GEs and AEEs/AEs and by CEs in respect consultation with the CsDA concerned by CsWE in the case of GEs and
of CsWE. The amount of imprest will be drawn from cash assignment and AEEs/ AEs and by CEs in respect of CsWE. The amount of imprest will
accounted for initially under the Suspense Head “Departmental Account be drawn from cash assignment and accounted for initially under the
Military Cash Balance” which should be cleared at the end of the financial year, Suspense Head “Departmental Account Military Cash Balance” which
the balance being deposited into the Treasury or authorized bank as the case should be cleared at the end of the financial year, the balance being
may be. The amounts drawn from the imprest for payment will, however, be deposited into the Treasury or authorized bank as the case may be. The
recouped as and when necessary and charged to the Service Head till the end amounts drawn from the imprest for payment will, however, be recouped
of the financial year as and when necessary and charged to the Service Head till the end of
the financial year.
(c) Outstation Junior Engineer B/R or E/M will be allowed imprest by (c) Outstation Junior Engineer B/R or E/M will be allowed imprest by ---
CsWE/GEs/AGEs (if AEEs/ AEs) within the limits specified in Para 537 of the CsWE/ GEs/ AGEs (if AEEs/ AEs) within the limits specified in Para 537
MES Regulations upto a limit of ₹1500 /-. These imprests will be advanced and of the MES Regulations upto a limit of ₹ 5,000/-. These imprests will be
recouped by CsWE/ GEs/ AGEs (if an AEE/ AE), as the case may be. advanced and recouped by CsWE/ GEs/ AGEs (if an AEE/AE), as the
case may be.
XXX DEMOLITION OF BUILDINGS XXX DEMOLITION OF BUILDINGS ---
63. (a) The demolition or sale of any building etc., for demolition may be 60. (a) The demolition or sale of any building etc., for demolition may be ---
approved on a demolition statement (IAFW 1819) by the authorities indicated approved on a demolition statement (IAFW 1819) by the authorities
in Appendix ‘I’, provided the book value of the building does not exceed the indicated in Appendix ‘J’, provided the book value of the building does
limit shown against each of the authorities cited therein. not exceed the limit shown against each of the authorities cited therein.
(b) In order to determine the authorities competent to sanction demolition (b) In order to determine the authorities competent to sanction ---
under the powers at Appendix ‘I’, the book value of each building (including demolition under the powers at Appendix ‘J’, the book value of each
ancillary buildings) will be taken separately and not the total book value of all building (including ancillary buildings) will be taken separately and not the
the buildings in a demolition statement. total book value of all the buildings in a demolition statement.
(c) An assessment will be made whether it would be more advantageous (c) An assessment will be made whether it would be more ---
to undertake the demolition through departmental labour and the salvaged advantageous to undertake the demolition through departmental labour
material used for other works. Thereafter, the decision to undertake demolition and the salvaged material used for other works. Thereafter, the decision
as per MES Regulations will be taken. to undertake demolition as per MES Regulations will be taken.
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(d) The cost of demolition will be dealt with as a work, and any proceeds (d) The cost of demolition will be dealt with as a work, and any ---
from the sale or demolition being dealt with as laid down in para 828 MES proceeds from the sale or demolition being dealt with as laid down in para
Regulations. 828 MES Regulations.
(e) A demolition certificate on IAFW 2201 will be submitted in support of (e) A demolition certificate on IAFW 2201 will be submitted in support ---
bills in which charges for demolition appear. of bills in which charges for demolition appear.
(f) In an estimate or reconstruction, administrative approval to the (f) In an estimate or reconstruction, administrative approval to the ---
execution of the service is authority for any demolition involved irrespective of execution of the service is authority for any demolition involved
the value of the buildings to be demolished. irrespective of the value of the buildings to be demolished.
XXXI REAPROPRIATION OF BUILDINGS XXXI RE-APPROPRIATION OF BUILDINGS ---
64. (a) A re-appropriation entailing no alteration and no cost. This can 61. (a) A re-appropriation entailing no alteration and no cost. This ---
never be permanent re-appropriation as the room or building must of can never be permanent re-appropriation as the room or building must
necessity, be available for its original purpose. This is initiated by the unit and necessarily be available for its original purpose. This is initiated by the
sent to the local Commander. Such appropriations may be approved in writing unit and sent to the local Commander. Such appropriations may be
by any of the authorities mentioned in Appendix ‘D’ irrespective of the Capital approved in writing by any of the authorities mentioned in Appendix ‘D’
value of the building involved. All sanctions accorded by an authority lower irrespective of the Capital value of the building involved. All sanctions
than the Commander of an Area/ Corps will be reported to him. Each sanction accorded by an authority lower than the Commander of an Area/ Corps
will specify the period for which the approval will remain in force and will be will be reported to him. Each sanction will specify the period for which the
communicated to the Controller of Defence Accounts and Garrison Engineer approval will remain in force and will be communicated to the Controller
concerned. It will be renewed as required. No IAFW 1831 is necessary nor will of Defence Accounts and Garrison Engineer concerned. It will be
the particulars be recorded in the Register of Buildings. renewed as required. No IAFW 1831 is necessary nor will the particulars
be recorded in the Register of Buildings.
(b) A re-appropriation entailing alterations and expense. This will be (b) A re-appropriation entailing alterations and expense. This will ---
initiated by the unit concerned on IAFW 1831, who may obtain the assistance be initiated by the unit concerned on IAFW 1831, who may obtain the
of the local MES authorities to advise on the best method of adaptation, and assistance of the local MES authorities to advise on the best method of
sent to the local Commander who, if he accepts the proposal in principle, will adaptation, and sent to the local Commander who, if he accepts the
ask the local MES authorities for the approximate cost. The powers of sanction proposal in principle, will ask the local MES authorities for the
in respect of re-appropriation involving expenditure will be the same as laid approximate cost. The powers of sanction in respect of re-appropriation
down in Appendix ‘D’, but no expenditure will be incurred unless funds are involving expenditure will be the same as laid down in Appendix ‘D’, but
available. All sanctions accorded by an authority lower than the Commander of no expenditure will be incurred unless funds are available. All sanctions
an Area/Corps will be reported to him. Each sanction will state whether the re- accorded by an authority lower than the Commander of an Area/ Corps
appropriation is permanent or temporary and the period for which it remains in will be reported to him. Each sanction will state whether the re-
force and will be communicated to the CDA and Garrison Engineer concerned. appropriation is permanent or temporary and the period for which it
It must be renewed as required and the particulars including expenditure will remains in force and will be communicated to the CDA and Garrison
be recorded in the Register of Buildings. Engineer concerned. It must be renewed as required and the particulars
including expenditure will be recorded in the Register of Buildings.
(c) Re-appropriation involving minor increases in scales upto 5 % of the (c) Re-appropriation involving minor increases in scales upto 5% of ---
authorized area necessitated by constructional reasons can be permitted by the authorized area necessitated by constructional reasons can be
the authority competent to sanction expenditure for re-appropriation. Any re- permitted by the authority competent to sanction expenditure for re-
appropriation involving change of scales beyond 5% or introducing a new appropriation. Any re-appropriation involving change of scales beyond
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practice will require the sanction of Government of India. 5% or introducing a new practice will require the sanction of Government
of India. However, temporary/ permanent re-appropriation of
buildings to accommodate non-Governmental agencies/ societies/
private bodies is not allowed.
(d) Re-appropriation included in an administrative approval will not be (d) Re-appropriation included in an administrative approval will not ---
approved separately on IAFW 1831. The particulars including expenditure will, be approved separately on IAFW 1831. The particulars including
however, be recorded in the Register of Buildings. expenditure will, however, be recorded in the Register of Buildings.
New Note Note. Building constructed as special works will not be re- ---
appropriated for any other purpose without approval of the CFA who
had originally sanctioned the work.
XXXII WORKS ENTRUSTED TO OTHER AGENCIES XXXII WORKS ENTRUSTED TO OTHER AGENCIES ---
65. The procedures for various works services outlined above are designed 62. The procedures for various works services outlined above are designed ---
principally for use in MES. But it is intended that they should apply upto the principally for use in MES. But it is intended that they should apply upto
Administrative Approval stage also to works carried out on behalf of the the Administrative Approval stage also to works carried out on behalf of
Ministry of Defence by outside agencies like State Governments, Central the Ministry of Defence by outside agencies like State Governments,
PWD, P & T, Railways, State PWD, Port Trust and such other Departments as Central PWD, P & T, Railways, State PWD, Port Trust, AAI, Public
may be notified from time to time. In the case of works projects costing ₹ 5 lakh sector oil companies and such other Departments/ PSU engaged in
and above, however, detailed plans and specifications will be shown to the construction activities as may be notified from time to time by relevant
Users and a view to ensuring compliance with the scales and specifications as ministries. In the case of works projects costing ₹ 15 lakh and above,
approved by Ministry of Defence, before technical sanction is accorded. detailed plans and specifications will be shown to the Users with a view to
ensuring compliance with the scales and specifications as approved by
Ministry of Defence, before Technical sanction is accorded.
XXXIII EXECUTION OF PROJECTS ON TURNKEY/ EPC ---
METHODOLOGY
New Sub Para 63. Works may be awarded on turnkey basis/ Design and Build/ EPC ---
methodology. Contractors to be selected on the basis of
prequalification criteria issued by E-in-C Branch with requisite
expertise in handling such project. Construction methodology/
technology for such projects would be approved by E-in-C Branch.
An amount upto 3% may be added to RIC/ AEs towards consultancy
for drawings and designs. No other charges towards consultancy
will be added to RIC/AE in such cases.
XXXIII GENERAL XXXIV GENERAL ---
66. The MES formations may resort to direct purchase of stationery and office 64 The MES formations may resort to direct purchase of stationery and Para modified as
equipment for all engineer activities such as pre-administrative, approval office equipment for all engineer activities such as pre-administrative suggested by Def
planning, post administrative approval planning and maintenance services. approval planning, post administrative approval planning and (fin.)
The office equipment includes typewriters, intercom equipment, calculators, maintenance services. These will include office automation
electronic stencil cutters, Dictaphones, tape recorders, photocopiers, copying equipment, photocopiers, copying machines, filing and indexing
machines, franking machines, addressographs, filing and indexing systems systems, information technology equipment including hardware and
 44

Exist Existing Description as per DWP 2007 New Revised Paras proposed by D(Work-I)and as concurred by Def Fin Remarks
Para Para
No No
and computers including peripherals/software. The list of items to be procured software, communication equipment like telephones, fax machines,
out of contingency establishment shall be updated/ revised by E-in-C’s Branch answering machines, mobile communications and data
periodically. Expenditure incurred on initial purchase will be charged to project transmission equipment like including walkie-talkie sets, intercom,
contingencies (upto 3% present). Repair and maintenance expenses will be digital media equipment, calculators, recorders, digital storage
chargeable to repairs to T&P-Sub head E-Minor Head 111-Works. No devices and digital signatures. Expenditure towards items related to
reference to DM R&F is necessary for purchase of the items mentioned above preparation of DPR/ Board Proceedings, Survey Instruments, hiring
and chargeable to project contingencies. The powers of MES officers for of transport, preparation of design and drawings (architectural/
procurement of this item will be as laid down in item 4 & 5 of Table ‘B’ of MES structural/ services details etc), soil investigation, site surveys,
Regulations. consultancy services, walk through presentations and its related
software, digitisation of records, models, press advertisements,
official T&P, testing equipment, testing charges, site
accommodation (office, store, constructional staff quarters
including their furniture), site security, wells/ borewell, training,
experimental work, legal fees etc can be made out of contingencies.
The detailed list of items to be procured out of contingency establishment
shall be updated/ revised by E-in-C’s Branch periodically. Expenditure
incurred on initial purchase will be charged to project contingencies (upto
3% present). Repair and maintenance expenses will be chargeable to
repairs to T&P – Subhead E – Minor Head 111 – Works. No reference to
DM R&F is necessary for purchase of the items mentioned above and
chargeable to project contingencies. The powers of MES officers for
procurement of this item will be as laid down in item 4 & 5 of Table ‘B’ of
MES Regulations.
 45

Appendix ‘A’
(Refer Para 14)

BUDGETARY SYSTEM FOR DEFENCE WORKS

All works expenditure for Defence Services will be budgeted and accounted for as under:
-

1. Works Expenditure under Revenue Head.

(a) Expenditure on Revenue Works, Minor Works, Ordinary and Special

Repairs, Maintenance of buildings, roads, railways, communication etc.,
Maintenance and Operation and installations/ workshops including payment of
tariff, General Charges like rents for buildings and lands, rates and taxes, Tools,
plant & machinery, Stores for works and maintenance, Stores for Parks &
Divisional Stocks and their maintenance, MES Advances as well as Wages and
Salaries of MES establishment assigned to such services are budgeted and
accounted for under Revenue Head. The relevant Budgetary Heads for such
Revenue expenditure for works and maintenance in respect of the various
services/ organizations are indicated below: -

Revenue Heads
(i) Army – Major Head 2076-Minor Head 111
(ii) Navy – Major Head 2077-Minor Head 111
(iii) Air Force – Major Head 2078-Minor Head 111
(iv) Ordnance Factories – Major Head 2079-Minor Head 111
(v) Military Farms – Major Head 2076-Minor Head- Misc
(vi) R & D Organisation – Major Head 2076-Minor Head 108(I)
(vii) Inspection Organisation – Major Head 2076-Minor Head 109(F)
(viii) Rashtriya Rifles – Major Head 2076-Minor Head 112 (G)
(ix) National Cadet Corps – Major Head 2076-Minor Head 113 (E)

(b) Details of sub-head wise budgetary classification and account code Nos.
are explained in Defence Services Estimates and MES Regulations. The details of
the procedure for budgeting and booking expenditure on various items of
Revenue works and maintenance services are explained in Section 13 of the MES
Regulations.

(c) Revenue Works and Minor Works chargeable to Revenue Head have been
defined in Para 5 of this DWP. Similarly Ordinary Repairs and Special Repairs
have been defined in Paras 8-10 ibid. Although treated as Original Works for the
purpose of procedure, Special Repairs are budgeted and accounted for as per
Para 5 (b) and (c) respectively.

(d) In case of Revenue Works the ceiling on total value of sanctions to be

accorded in each financial year is to be restricted to 1.5 times the budget provided
for in that year, while in case of Special Repairs such ceiling is to be restricted to 3
times the budget provided for.

(e) Works in Progress. Falling in this category are revenue works which
were commenced (including those in respect of which liabilities were incurred)
during the previous year(s) and/ or the accounts of which are not finally closed.
 46

After the provisions for such works made in the annual budget have been
accepted, funds for such works will be placed in lump sum at the disposal of
Commands on the basis of demands made by them and other known factors.
Allotment of funds for individual work will be made as per guidelines issued
by respective Command HQ. Any funds not required will be surrendered to
Service HQrs through first and subsequent changes-in-grants. If for any reason,
funds placed at the disposal of a Command are found inadequate, application
supported by full details should be made to the Service HQrs concerned for
additional funds in the various changes-in-grants.

(f) New Revenue Works. For new Revenue Works sanctioned in a

particular year, provisions will be made in the budget on lump sum basis without
the list of such works being prepared. After the demands for grants are approved,
the accepted provisions for new works under Revenue Head will be placed at the
disposal of Commands for subsequent allotment for individual works. Any surplus
or shortfall in allotment of funds for such new works during the year will be
adjusted in the same manner as explained in sub-para (e) above.

(g) Minor Works. All revenue works costing less than ₹ 5lakh fall in this
category. Lump sum provision will be placed at the disposal of Commands for
such works. It will be incumbent on Commands to restrict expenditure on minor
works to the funds placed at their disposal, irrespective of the number of such
works sanctioned.

(h) After the annual Demands for Grant are accepted, the funds for carrying
out other maintenance services, etc. as classified under Minor Head-Works of
Major Head Revenue of the respective Services/ Organizations will be placed by
the Service HQrs at the disposal of Commands after assessment of their
respective demands and expenditure trends. It is not permissible to exceed the
amount under each category placed at the disposal of the Command. Any surplus
or shortfall in allotment of funds for these items of services during the year will be
adjusted in the same manner as explained in sub-para (e) above.

2. Works Expenditure under Capital Head.

(a) The budgetary classifications for Major Capital Works and Low Budget
Capital Works, as defined in Para 5 of this DWP, for each Service/ Organization
are indicated below: -

MAJOR HEAD 4076 – CAPITAL OUTLAY

(i) Minor Head 01 - Army

Sub Head 050 – Land
Sub Head 105 Military Farms
Sub Head 112 Rashtriya Rifles
Sub Head 113 National Cadet Corps
Sub Head 202 Army Construction Works

(ii) Minor Head 02 - Navy

Sub Head 050 - Land
Sub Head 202 - Construction Works
Sub Head 205 - Naval Dockyards/ Projects
 47

(See Defence Services Estimates for further

Sub-division of Sub Head 205)

(iii) Minor Head 03 – Air Force

Sub Head 050 - Land
Sub Head 202 - Construction Works
Sub Head 206 - Special Projects

(iv) Minor Head 04 - Ordnance Factories

Sub Head 111 - Works

(v) Minor Head 05 - R & D Organization

Sub Head 111 - Works

(vi) Minor Head 06 - Inspection Organization

Sub Head 111 - Works

(Note. Details of budgetary classification and account code nos. are

indicated in Appendix C to MES Regulations)

(b) Carry over Works - Falling in this category are capital works which were
commenced (including those in respect of which liabilities were incurred) during
the previous year(s) and the accounts of which are not finally closed. As stated in
para 15 of this DWP, Carry Over Works will have higher priority than New Works
while preparing budgetary estimates and allotting funds for Capital Works in any
financial year. After careful assessment of the liabilities already committed and
likely to occur for such Carry Over Works in each Command, funds for the same
will be placed lump sum at the disposal of Commands/Service HQs after approval
of the Demands for Grants. Allotment of funds for individual work will be
made as per guidelines issued by respective Command HQ.

(c) New Works - Provisions will be made in the annual budget for such new
capital works as are included in the year‘s Annual Works Program. After the
demands for grants are approved, the accepted provisions for new Major Capital
Works will be indicated project/work-wise and placed at the disposal of
Commands/Service HQrs for subsequent allotment as and when the individual
works are sanctioned. Supplementary work to a main project sanctioned/ released
during the previous year(s) will be treated as new major work for the purpose of
allotment of funds. Funds for new Low-Budgeted Works will be provided through
bulk allotment of funds for the purpose to Commands.

(d) Any surplus or deficit in allotment of funds for Carry Over/ New Works will
be adjusted in the manner explained in Para 1(e) above.

(e) Works not included in the Year’s Program - Apart from the
circumstances explained in Paras 34to 36 of this DWP, necessity may arise for
the execution of unforeseen emergency works for which no provision has been
specifically made in the Budget. To meet the expenditure on such works, a
reserve of funds will be placed at the disposal of the Service HQrs who may, if
necessary, sub-allot it to commands.
 48

3. Allotment of Funds. The initial allotment of funds upto the total sanctioned
Budget grant both under Capital and Revenue Heads and also subsequent allotments
from the balance in the sanctioned Capital and Revenue Budget grants held by Service
HQrs/E-in-C‘s Branch will be made with the concurrence of Ministry of Defence
(Finance). Copies of all allotment letters will be endorsed to the CGDA, CsDA and
DGADS who are responsible for conducting the audit of Appropriation.
4.
4.1. Transfer of Funds. Transfer of funds may be carried out as under: -

(a) By the QMG/ Equivalent Appointment in other Services.

(i) Between New and Carry Over Major Capital works.

(ii) No other transfer of funds is permissible.

(b) By the GOC-in-C/ Equivalent Appointment in other Services.

(i) Between New and Carry Over Low Budgeted Capital works.

(ii) Between New and Carry Over Revenue works.

4.2. Sub Para (a) (i) and (b) (i) & (ii) above are subject to the condition that the new
work is included in the annual works programme and is administratively approved.

Note. Transfer of funds in the above categories of work is permissible only in respect of
works of the same category i.e. from Capital to Capital and from Revenue to Revenue.
Guidelines for transfer of funds amongst work in progress will be issued by the
allotting authority.

4.3. Maintenance Services

(a) By HQ Command/ AOC-in-C/ Engineer in Chief between the Heads of

Accounts relating to Buildings and installations between the two categories –
Normal to Special and vice versa.

(b) By Chief Engineers and Cs WE within the funds placed at their disposal
between the detailed Heads under Sub Head B (Normal Repairs), C (Normal
Maintenance), D (General Charges) and between the detailed heads 1, 3 & 4 of
Sub Head E (a) Tools and Plans under Minor Head 111 – Works. Similarly, the
Chief Engineers and the CsWE will also have full powers of Transfer of Funds
between sub Detailed Heads under the relevant detailed Heads for normal
repairs, normal maintenance and general charges in respect of Air Force and
Naval Works. All the above Transfer of Fund are subject to the provision that: -

(i) Authorized percentages for maintenance etc., where laid down are
in no case exceeded.

(ii) All Transfer of Funds made by Chief Engineers and CsWE are
reported to Service HQ concerned before 15March at the latest. No
Transfer of Funds will be permissible after this date.

(c) No other transfer/ re-appropriation will be allowed.

 49

5. General It is of great importance that expenditure is spread evenly over the

periods during which works is possible and every effort must be made to avoid a rush of
expenditure at the end of the year.

6. Acquisition of Land

(a) Funds on this account will be provided for respective service HQ under
major Head 4076 - Capital outlay on Defence Services, Sub Major Head – 01
Army, Minor Head 050 – Land, Sub Major Head 02 – Navy, Minor Head 050 –
Land and Sub Major Head 03 – Air Force, Minor Head 050 – Land.

(b) Budgeting and accounting of funds under this Head will be done by DGDE
as per instructions of the concerned Service HQ.
 50

Appendix ‘B’
(Refer Para 22(c))

Rough Indication of Cost

STATION –

NAME OF PROJECT –

Ser Item of Work Basis of Cost

Remarks
No Calculation (₹)
1. (a) Cost of land
(b)Site clearance and development Basis will be Plinth
including demolition Area Rate approved by
2. (a) Building (including internal MOD plus Add for
services like water and electric market variation and
supply etc.) difference in cost of
(b) Internal E/M services viz AC, stores.
Lifts etc
3. Furniture @ 5% of item 2
(a)
4. Special Works
5. External Services (rough cost of @ 25% of item
roads, water and electrical supply, 2 (a)
sewage disposal, Fencing &
Gatesand area drainage)
5 (a) For Green Building Norms
(a) Upto 10% of Building PA cost.
(b) Consultancy charges and fees
for GRIHA Star rating.
6. Arboriculture upto 1% of
Building Works
7. Go- Ahead required for DPR/ Soil
investigation, Topographic Survey,
Preparation of Arch/Structural
Drawings, /Estimates/Tender
7 (a) Go-ahead required for Depositing
to Agencies for preparation of
Estimates
8. Contingencies (3 % on items 1 to 6)
9. Establishment Charges (limited to 2% To be included for
on items 1 to 6) deposit works only.
10. Add for Deposit works/ charges
involving other agencies.
11. Add for Supervisory charges not
exceeding 2% of item No 1 to 6
(except 1 (a) &3).
Total
 51

Appendix ‘C’
(Refer Para 22(d))

Format for Engineer Appreciation

1. Scope of work including size and nature of accommodation.

2. Type of constructions proposed authorized/ special.

3. Preparatory works required-site surveys and development and time required for the
same.

4. (a) Brief description of original accommodation – Permanent, semi-permanent or

temporary.

(b) Approximate area of buildings involved.

5. Are any special items of works involved including those which depart from approved
scales of accommodation?

6. Are any repairs/additions/alterations required? If so, brief description of buildings to be

repaired and nature of repairs required.

7. What external services are required? Does any service exist? If so, extent thereof.

8. Does the site involve any unduly high expenditure on any service(s)?

9. Feasible Target date of completion.

10. Time required for completion of various phases of works under normal
circumstances

11. Details of budgetary requirements/ projections based on annual cash outflow.

12. Special measures, if any, required for completing the project by the target date.

13. Is any consultancy, departmental or outside, required? If so, details thereof.

14. Requirement of supervisory staff

15. Any other engineering/ technical/ management aspects of the project which require to be
highlighted while planning, sanctioning or implementing the project.
 52

Appendix ‘D’
(Refer Para 26)

POWERS OF ACCEPTANCE OF NECESSITY

AND ADMINISTRATIVE APPROVAL

(₹ in lakh)
To be executed
To be exercised with
without IFA’s Remarks
IFA’s concurrence
Competent Financial Authority Concurrence
Authorised Special Authorised Special
Works Works Works Works

(1) Government of India Full Full Full Full

AIR
ARMY NAVY IDS
FORCE

(2) COAS CNS CAS --- 400.00 40.00 5000.00 250.00 These
powers
(3) - - - CISC 320.00 30.00 4000.00 200.00 shall be
vested with
(4) QMG - 240.00 25.00 3000.00 150.00 equivalent
appointmen
ts in other
(5) GOC-in-C FOC-in-C AOC-in-C CINCAN 160.00 16.00 2000.00 100.00 establish-
ments.
(6) Corps Cdr/ Comdt INA/ Comdt Comdts 80.00 8.00 1000.00 50.00
Area Cdr (Lt Cat ‘A’ Trg AFA TSIs/
Gen)/ Comdt Cat Est/ Ch ISOs (Lt
‘A’ Est (Lt Gen) Hydro Gen Eqvt)

(7) Div Cdr/ Indep Flag Officer Comdt Comdts 40.00 4.00 500.00 25.00
Sub Area Cdrs/ Naval Area/ SDI/ TSIs/
CIF RR/ Cdr Comdt ASTE/ ISOs (Maj
Indep Bde Gp/ NWC/ CAW/ Gen
GOC Sub Area, ACNS ACAS Eqvt)/
Comdt Cat ‘A’&‘B’ (P&P) (Works) ACIDS
Est, Trg Centre (FP)
(Maj Gen)
Figures as
(8) Stn Cdr of NOIC/ Stn AOC/ Comp Cdr 25.00 2.50 250.00 10.00 amended
rank of Brig/ Bde/ Cdr/ Comdt Self Army, by
RR Sectors/ Comdt/ CO Accounting Navy, AF Def.(Fin.)
Comdt Regtl – (Rank of Unit - Air Org/ Ests/
Centres & Cat ‘B’ Cmde) Cmde Comdts
Est level TSIs/
ISOs (Brig
Eqvt)/
DDG SI/
DSI
(Zones)/
NOIC/
Cdr Sub
Area/ Bde
Cdr/ AOC
(Brig
Eqvt)/
DACIDS
(Admn&C
oord)

(9) CO/ OC – Stn Cdr/ Stn Cdr/ Stn Cdr/ 8.00 1.00 50.00 2.00 Figures as
below the rank of CO/ OC – CO/ OC CO of amended
Brig below the Self Army, by
Rank of Accounting Navy, Air Def.(Fin.)
Unit – Force
 53

To be executed
To be exercised with
without IFA’s Remarks
IFA’s concurrence
Competent Financial Authority Concurrence
Authorised Special Authorised Special
Works Works Works Works
Cmde Below Air Units
Cmde (Below
level rank of
Brig)

NOTE.

1. Financial Powers of Competent Financial Authority will be automatically revised as per

latest Delegation of Financial Powers to Defence Services.

2. No project or Work Service will be split up merely to bring it within the powers of CFA at a
lower level.

3. Powers delegated to GOC-in-C will be also exercised by GOC-in-C ARTRAC for HQs/ Ests of
ARTRAC Shimla.

4. The financial powers vested in officers can also be exercised by their locum tenens which the
incumbents are on leave.

5. In determining the Competent Financial Authority in a case where the project includes both
authorized and special items of work the criterion shall not be the financial powers for the authorized items
of work alone. In such a case, therefore, if the estimated cost of the total of the special items of work
exceeds the financial powers of the Competent Financial Authority for those items the administrative
approval shall be issued by the Competent Financial Authority under whose powers the special items of
work fall.

6. The financial powers delegated to Station Commanders will be exercised by all Station
Commanders irrespective of whether they are appointed under Rule 20 (a) or Rule 20 (b) of the
Regulations for the Army.

7. There will be no separate stage of release after the issue of administrative approval. COMPETENT
FINANCIAL AUTHORITY will make initial allotment of funds to enable MES to commence planning/
execution of works.

8. The Works executed under Para 35 & 36 of Defence Works Procedure2007 will also be
subsequently approved under COMPETENT FINANCIAL AUTHORITY Powers given above.

9. The works proposals be sanctioned by COMPETENT FINANCIAL AUTHORITYs mentioned above

personally before Administrative Approvals are issued.

10. Special dispensation to RR Force to execute Revenue Works in one Administrative Approval upto
₹ 50 lakh.
 54

Appendix ‘E’
(Refer Para 29(a))
APPROXIMATE ESTIMATE
PART – I : Abstract of Cost
STATION
NAME OF PROJECT
Ser Items of Work Cost Remarks
No

1. (a) Cost of Land

(b) Site Clearance and development

2. (a) Buildings (including internal Services)

(b) Internal E/M services

3. Furniture

4. Special works

5. External Services
(a) Roads
(b) Water Supply
(c) Electric Supply
(d) Sewage disposal
(e) Area Drainage
(f) Fencing & Gate
(g) Rain Water Harvesting

6. Green Building Norms

(a) Upto 10% of Building PA cost.
(b) Consultancy charges and fees for GRIHA Star rating.

7. Arboriculture, if any

8. Consultancy, if any

9. Contingencies (3% on items 1 to 7 above)

10. Establishment Charges

(Limited to 2% on items 1 to 7 above)* (Expl- E.Cs are applied for deposit/ agency
works only and are revenue to MoD.

11. Supervisory Charges

(not exceeding 2% of 1 to 7 (except 1(a) & 3)
12. Deposit Works
--------------------
Grand Total –
============
13. Time required for physical completion of
works under normal circumstances from date
of administrative approval
 55

Appendix ‘F’

TIME FRAME FOR PRE-ADMINISTRATIVE APPROVAL PLANNING

Activity Proposed(in weeks)

Initiation of Demand for new works with Statement of Case, RIC &
6
Engineer Appreciation

Listing of AMWP 3

Board Proceedings with AEs 12

Scrutiny of BPs at Command HQ 4

Processing of BPs & AEs by Service HQ 6

Scrutiny of AEs by E-in-C Branch

8
(based on finalised BP)

Scrutiny of AEs by IFA 2

Issue of Administrative Approval by Service HQ 4

Receipt of Administrative Approval 2

Total 46-48
 56

Appendix ‘G’
(Refer Para 32(a)& (c))
REVISEDAPPROXIMATE ESTIMATE
PART – 1 : Abstract of Cost
STATION
NAME OF PROJECT

Ser No Items of Work Original Revised

Remarks
Cost Cost

1. (a) Cost of Land

(b) Surveys and Soil Investigation
(c) Site Clearance and development

2. (a) Buildings (including internal Services)

(b) Internal E/M services

3. Furniture

4. Special works

5. External Services
(a) Roads
(b) Water Supply
(c) Electric Supply
(d) Sewage disposal
(e) Area Drainage
(f) Fencing & Gate
(g) Rain Water Harvesting

6. Green Building Norms

(a) Upto10% of Building PA cost.
(b) Consultancy charges and fees for GRIHA Star rating.

7. Arboriculture, if any

8. Consultancy, if any

9. Contingencies (3% on items 1 to 7 above)

10. *Establishment Charges

(Limited to 2% on items 1 to 7 above)

11. Supervisory Charges

(not exceeding 2% of 1 to 7 (except 1(a) & 3)

12. Deposit Works

--------------------
Grand Total –
============
13. Time required for physical completion of works
under normal circumstances from dateof
Administrative Approval
 57

Appendix ‘H’
(Para 57(a))

COMPOSITION OF PROJECT MANAGEMENT AUTHORITY

AND TERMS OF REFERENCE

A. COMPOSITION

(i) Representative of MoD/CFA - Chairman

(ii) Representative of VCOAS/ Service HQrs - Member
(iii) Representative of Defence (Finance)/ IFA Member - Member
(iv) Representative of Engineer-in-Chief - Member
(v) Chief Engineer - Member
(vi) Station Commander

B. TERMS OF REFERENCE

2. The PMA will be constituted for all works to be sanctioned under Para 56 immediately
after issue of Approval in Principle by the CFA.

3. To steer, monitor and review the physical and financial progress of the project unit its
completion.

4. To take suitable management decisions for helping the engineers to expedite initiation
and completion of various works program schedules, viz.

(a) To approve mobilization advance upto 10% wherever considered necessary.

(b) To approve recommendations of Zonal/ Project Chief Engineer for issue of

deviations/ amendments to the Contract beyond 10% and upto 20% including change in
specifications, material and technology, but subject to the condition that the ceiling of
sanctioned cost of the project including tolerance is not exceeded.

(c) To review and issue directions on extension of time granted to Contractors as per
recommendations of the Zonal/ Project Chief Engineer for a period of over and above
three months.

(d) To engage Engineer/ Architects and other specialists to review any part of the
works project including designs for the purposes indicated in Para 57(d) of the DWP.
 58

Appendix ‘I’
(Refer Para 58 (a))

COMPLETION REPORT FOR ORIGINAL WORKS

Head of Account ………………………………………

Name of Area …………………………………………

Division ………………………………………………

Part A

1. Name of Work…………………………………………………..

2. Authority according administrative approval and amount………

3. Total amount of Technical Sanction……………………………

4. Date physically completed……………………………………..

5. Recorded expenditure upto (4)…………………………………

6. Estimated amount of liabilities outstanding on (4)…………….

7. Certified that the necessary entries have been made in the Register of Buildings/plant Record
Book (in the case to furniture, certified that the articles have been brought on ledger).

Station ………………………………………………………………………

No……………………… Date……………………… AGE AAO

Rep of CWE Rep of CE

Part B

8. Completion cost ₹……………………………………………………

9. Percentage of excess over administrative approval……………………
10. Authority passing the excess………………………………………….
11. Certified that the following have been completed in respect of this project: -

(a) Record Drawings of buildings.

(b) Periodical Services Measurements.
(c) Alteration of Cantonment Plan where necessary.
(d) Completion cost recorded in the register of Buildings.

Station…………………… Date…………… AGE

No………………………. Date…………… GE
Date…………… UA
Date…………… CWE
Date…………… CE
 59

Appendix ‘J’
(Refer Para 60(a))

POWER FOR DEMOLITION OF BUILDINGS

Authority Power (Rs. in Lakh)

(i) Government of India Full Powers

(ii) COAS/CNS/CAS 1000.00

(iii) CISC 800.00

(iv) QMG 600.00

(v) GOC-in-C/FOC-in-C/ 500.00

FOC South (Independent)/AOC-in-C/ CINCAN

(vi) Corps Commander -

(vii) Commander of an Area/Independent Sub Area -

Independent Bde Group / Equivalent Navy /
Air Force Commander

(viii) Commander of a Sub Area / Bde Group / Air Force

Station Commanders of the rank of Air Commodore -

(ix) Station Commander of and above the rank -

of Lt Col/NOICs of and above the rank of
Commander/Senior most among Commanding
Officers of shore establishments in stations
Other than Mumbai, Vishakhapatnam & Cochin
Holding the rank of Commander & above,
Chief Hydrographer while holding the rank of
Commander and above / OsC Station of the rank
Of Group Captain/Commandants of Air Force
Academies/College, OsCEds and BRDs and
Independent SUs of the rank of Group Captain.

Note. (a) Demolition of buildings may be sanctioned as part of work project by the Competent
Financial Authority to sanction the work.

(b) The demolition or sale of any building etc for demolition will be approved by the authorities
cited at (i) to (v) above with financial concurrence.

(c) The financial powers delegated in Station Commander vide (vii) (viii) above will be
exercised by all Station Commanders irrespective of whether they are appointed under Rule 20 (b)
or under Rule 20 (b) of the regulations of the Army.

(d) These powers shall be vested with equivalent appointments in other

establishments.