When organizing an event you are confronted by many decisions.

Choosing a venue is the one decision that will have the largest impact on your
event. The date of the event, catering options, and attendees’ pleasant
experiences, all are partly affected by which venue you select.

The term “venue” and “site” are used interchangeably, with VENUE used
mainly for built structures and SITE for outdoor spaces.

There are many available venues for the MICE or Events. It can be classified
into three (3):

1. Residential Venues – can be classified as resort hotels, central business

district hotels, airport hotels, suburban hotels, boutique hotels,
residential conference centers, college and universities, cruise ships.
2. Non-Residential Venues – include purpose built convention and
exhibitions centers, exhibition halls, theatres, arenas and stadiums.
These venues are designed primarily for conventions and exhibitions and
to accommodate large numbers of people under one roof for combined
conventions and exhibitions.

The Philippines has played host to several high-profile events. Among the
preferred venues are the PICC-Philippine International Convention
Center, WTC-World Trade Center, CICC-Cebu International Convention
Center, ICC-Ilo-ilo International Convention Center and SMX Convention
Center.

3. Special Venues – include historic buildings, museums, zoos, landmarks

and icons, and sporting venues.

The Philippine Department of Tourism identified a total of 227 MICE facilities

in 2016 – 166 hotels that can be used for both meetings and conventions, 19
convention centers including exhibition venues and 42 unique MICE venues
including theme parks, cultural sites, entertainment hubs, sports stadium and
other attractions.

In selecting venue or site for your events, you have to consider the
requirements needed by the stakeholders. These are the following:

1. Attendees, delegates, guests and spectators.

2. Host organization
3. Sponsors
4. Contractors such as caterers, AV contractors and other suppliers
5. Emergency Services
 6. Regulatory Authorities such as LGU, DOT,

This can be another topic

SELECTING THE RIGHT VENUE OR SITE

Implementing a carefully cultivated venue and site inspection process ensures

a successful event and a memorable experience on the part of the guests.

A venue or site inspection should be conducted. It is an evaluation of potential

event venue or site considering objectives of the event. Though this process is
designed to be flexible depending on the nature of the event, conducting a site
inspection is a key component in the event planning process. It is
recommended that the event planner and the client to conduct site inspection
to assist with venue selection.

EVENT SITE CHECKLIST

For you to organize all of the queries during the venue or site inspection, the
event planner should create an event or site inspection checklist.

An event or site inspection checklist is a tool an event planner can use when
visiting a location, they’re considering for their affair. Examining a venue in
person allows you to make note of advantages and limitations of what’s
available. Having a checklist makes it easy to keep track of all the little details.
This may carry out using traditional methods of field visits with pen and paper
checklist.

With your event or site inspection, here are the elements you should check and
evaluate:

1. The functionality of the venue. – When you're organizing an event—

whether it's a party, corporate event, or a wedding-one of the most
important elements is the functionality of the venue. The wrong event
space can make or break your event. Variety and versatility of the
space, glamorous elements to impress your guests. For example, many
couples who are looking for the perfect wedding venue want a
combination ceremony/reception wedding site so that they and their
guests won't need to travel. Not only this; they also want a comfortable
 area for their guests to mingle during cocktail hour, as well as
picturesque area for wedding portraits.
2. The suitability of the site to the event’s creative purpose. - The quality
and appropriateness of the venue or site in terms of the objectives of an
event.
3. Analyze the cost versus the organizational needs of the event. - Identify
the financial objectives of the client in terms of venue cost. This might
brought a high cost if you choose a high end venue. Matching the needs
of the client against the features and cost of the venue is important in
terms of identifying the cost of the venue.
4. Brand image of the venue. - is the current view of the customers about
a brand. It can be defined as a unique bundle of associations within the
minds of target customers. A positive image to the market.
5. Facilities. - Choose your venue carefully depending on the size of the
event you are planning. You should consider to look at the facilities at
your venue such as Toilet provision, lounges, recreational area. Waste &
Recycling facilities, Electricity supply, Water supply, Fencing required,
Parking facilities and Public Transport.
6. Capacities. - The Event Planner should also consider if there are
available spaces for exposition booths, pre-event functions and
breakout sessions, if these are needed in the event. Does the venue
have a parking lot or valet parking? A venue with a parking lot is what
dreams are made of. If that's not the case, are there parking lots nearby
which attendees can access and use? You can reserve a parking lot
nearby for its guest.

Public areas should also be inspected. Is the lobby big enough to hold
moving guests? Are the restrooms big enough to accommodate the
number of guests? Are they clean, well-maintained and accessible to the
venue?

7. Location or accessibility. - For a local event, you may be looking for a

venue within a reasonable distance from most attendees' homes or
places of work. If many attendees will be traveling from out of town, a
venue near the airport or their hotels will be beneficial. In whichever
case, don't forget to consider traffic, public transportation, and again,
parking option.

Accessibility refers to everyone, especially those with special needs, can

access the building and its amenities. Before you can answer this
 question, you'll need to understand who your attendees are and what
their needs are.
Check the stairways, lifts, ramps and toilets if they are accessible to
children and people with special needs. You must also consider the
accessibility to shopping areas, recreational activities, popular tourist
destinations that attendees can visit before or after the event.

For safety, check whether there are nearby fire stations and hospitals.
8. Ease of Ingress and Egress. - During site inspection, you must assess
the ease of setting up and deconstructing the event. Ingress and egress
plays an important role in the efficient flow of the event. Check on the
size and number of interior or exterior portals, size of service elevators if
they can accommodate the size of your equipment, static floor weight
and stress weight of stages or platforms, placement for banner or
streamer, signage’s and registration areas.
9. Technology or Utilities. - Check on the availability of audio-visual
equipment. The quality of the A/V equipment is important if your event
requires presentations or entertainment. Some venues have integrated
A/V equipment and or provide projection screens, projectors, mics, etc.
Other venues give you the option to rent it from a preferred vendor at an
additional cost. Either way, make sure you are covered and support will
be provided if you need it.

With that, you need to inspect the electric power, power distribution
surcharges and WIFI access.
10. Catering - As the EVENT PLANNER, the caterer of the venue or site will
be a key partner in any project. Make sure that if the venue does not
have an in-house banquet service or accredited catering companies,
there should be several reliable caterers you can choose from in the
locality.

Caterers can make or break a conference, exhibition, wedding reception,

or any other special event. They take responsibility for the food and
beverages, as well as overseeing the staffing of servers, chefs, and
others. Many caterers also handle event decoration, audio visual
equipment setup, and other key elements. So, choose wisely!
 11. Lodging Accommodations – If the event requires the attendees to travel
to another place, consider the availability of lodging or accommodations
near the site or venue. Are there enough lodging establishments to
accommodate all types of budgetary requirements? Attendees may have
different budgets for their accommodations. Is there public
transportation available from the airport to the venue to the lodging
establishments?
12. Safety and Security - Safety & security aspect of the site and venue
should be evaluated as well. Are the exterior and interior walkways well
lighted? Is there 24-hour security? How extensive is their security
system? How are the floor conditions? Are there fire sprinklers or fire
extinguishers available and visible? is there a communication system
available during emergencies?
13. Medical Assistance – Along with safety and security, venues should
have ambulance service or first aid responders in the vicinity. If there is
none, there should be one nearby in the locality which the Event
Planner can hire out for the event.
14. Regulations – Check and be familiarized with the local regulations to
make sure your event is not breaking any laws, also regulations of the
event venue and site management.
15. Payment and Charges – Finally, you have to consider the guarantee
policy, terms of payments, cancellations or postponement policies and
other extra charges, if there are, of the venue or site. Some events venue
also provides extra service or amenities for free. Make sure to clarify
this during the event or site inspection.

So in summary, in this module, we have discussed the following:

1. Venue and Site Definition.

2. The classifications of events venue.
3. The stakeholders in selecting venue or site for your events, you have to
consider the requirements needed.
4. The venue inspection checklist.
5. The elements to consider during venue or site inspection.
6. The site arrangement.
LO 1.2

Event Stakeholders: Meaning

Stakeholders are individuals, groups of individuals or organizations that

hold a special interest in an event including its operations and success.
Stakeholders are a critical pillar in the success of any event. To a certain
extent, stakeholders shape the manner in which event managers conduct an
event.

Stakeholder analysis is a process in which the event managers conduct a

calculated effort towards understanding stakeholders and the ways in which to
inculcate their demands to ensure the success of an event. Stakeholder
analysis in event management is a tricky affair as this is a one-off occasion.
Hence, there is no any other chance to make stakeholders happy.

Common stakeholder groups for venue managers include:

1. Customers (event organizers, attendees, sponsors, exhibitors)

2. Staff (employees, contractors, volunteers)
3. Suppliers (vendors, service providers, consultants)
4. Partners (co-hosts, sponsors, collaborators)
5. Regulators (authorities, inspectors)
6. Community (local residents, businesses, media)

The Importance of Stakeholder Engagement

Specifically, stakeholder engagement can help:

1. Empower people – Get stakeholders involved in the decision-making

process.
2. Create sustainable change – Engaged stakeholders help inform
decisions and provide the support you need for your event requirements.

https://youtu.be/9AHChFjHF-g?si=zG7U4kWIEQIOdOTT
 Learning Experiences
Learning Outcome #1

Analyze Venue or Site Requirements

Learning Activities Special Instructions

1. Read Info Sheet 1.1-1 (The • Ask the students if they have
Classifications of Event Venue) some clarifications in the
discussion
2. Answer Self-Check 1.1-1 (The
Classifications of Event Venue) • After answering the self-
appraisal survey, review the
3. Listen to trainers lecture and
results and identify your
participate in the class discussion
on (The Classifications of Event strength and weakness in
Venue) communication
• Ask the students if they have
4. Answer Trainer’s Oral Questioning
on (The Classifications of Event some clarifications in the
Venue) discussion
• When you finish the role-
5. Listen to the trainers feedback on
oral questioning play, discuss what you've
 6. Read Information Sheet 1.2-1 on learned, so that you or the
(Stakeholders and Its Role in people involved can learn
Selecting Venue and Site) from the experience.
7. Answer Self-Check 1.2-1 on • After the completion of all
(Stakeholders and Its Role in the activities for this
Selecting Venue and Site) learning outcome and
8. Read Information Sheet 1.3-1 on passing the institutional
(Elements to Consider in Venue or assessment for this unit, you
Site Inspection) may proceed to the next unit
9. Answer Self-Check 1.3-1 on of competency.
(Elements to Consider in Venue or
Site Inspection)
10. Listen to trainers lecture and
participate in the class discussion
on (Elements to Consider in Venue
or Site Inspection)
11. Answer Trainer’s Oral Questioning
on (Elements to Consider in Venue
or Site Inspection)
Information Sheet 1.1-1

The Classifications of Event Venue

Learning Objectives:

After reading this INFORMATION SHEET, the trainee should be able to:

1. Identify the difference of VENUE and SITE.

2. Classify the different classifications of venue or site.

Introduction:

When organizing an event you are confronted by many decisions.

Choosing a venue is the one decision that will have the largest impact on your
event. The date of the event, catering options, and attendees’ pleasant
experiences, all are partly affected by which venue you select.

The term “venue” and “site” are used interchangeably, with VENUE used
mainly for built structures and SITE for outdoor spaces.
There are many available venues for the MICE or Events. It can be classified
into three (3):

1. Residential Venues – can be classified as resort hotels, central business

district hotels, airport hotels, suburban hotels, boutique hotels,
residential conference centers, college and universities, cruise ships.
2. Non-Residential Venues – include purpose built convention and
exhibitions centers, exhibition halls, theatres, arenas and stadiums.
These venues are designed primarily for conventions and exhibitions and
to accommodate large numbers of people under one roof for combined
conventions and exhibitions.

The Philippines has played host to several high-profile events. Among the
preferred venues are the PICC-Philippine International Convention
Center, WTC-World Trade Center, CICC-Cebu International Convention
Center, ICC-Ilo-ilo International Convention Center and SMX Convention
Center.

3. Special Venues – include historic buildings, museums, zoos, landmarks

and icons, and sporting venues.

The Philippine Department of Tourism identified a total of 227 MICE facilities

in 2016 – 166 hotels that can be used for both meetings and conventions, 19
convention centers including exhibition venues and 42 unique MICE venues
including theme parks, cultural sites, entertainment hubs, sports stadium and
other attractions.

Self-Check 1.1-1

The Classifications of Event Venue

Answer Key 1.1-1

The Classifications of Event Venue

Oral Questions 1.1-1

The Classifications of Event Venue

 Model Answers 1.1-1

The Classifications of Event Venue

Information Sheet 1.3-1

Elements to Consider in Venue or Site Inspection

Learning Objectives:

After reading this INFORMATION SHEET, the trainee should be able to:

Introduction:

Implementing a carefully cultivated venue and site inspection process

ensures a successful event and a memorable experience on the part of the
guests.

A venue or site inspection should be conducted. It is an evaluation of

potential event venue or site considering objectives of the event. Though this
process is designed to be flexible depending on the nature of the event,
conducting a site inspection is a key component in the event planning process.
It is recommended that the event planner and the client to conduct site
inspection to assist with venue selection.

EVENT SITE CHECKLIST

For you to organize all of the queries during the venue or site inspection,
the event planner should create an event or site inspection checklist.

An event or site inspection checklist is a tool an event planner can use

when visiting a location, they’re considering for their affair. Examining a venue
in person allows you to make note of advantages and limitations of what’s
available. Having a checklist makes it easy to keep track of all the little details.
 This may carry out using traditional methods of field visits with pen and
paper checklist.

With your event or site inspection, here are the elements you should
check and evaluate:

1. The functionality of the venue. – When you're organizing an event—

whether it's a party, corporate event, or a wedding-one of the most
important elements is the functionality of the venue. The wrong event
space can make or break your event. Variety and versatility of the space,
glamorous elements to impress your guests. For example, many couples
who are looking for the perfect wedding venue want a combination
ceremony/reception wedding site so that they and their guests won't
need to travel. Not only this; they also want a comfortable area for their
guests to mingle during cocktail hour, as well as picturesque area for
wedding portraits.

2. The suitability of the site to the event’s creative purpose. - The

quality and appropriateness of the venue or site in terms of the
objectives of an event.

3. Analyze the cost versus the organizational needs of the event. -

Identify the financial objectives of the client in terms of venue cost. This
might brought a high cost if you choose a high end venue. Matching the
needs of the client against the features and cost of the venue is
important in terms of identifying the cost of the venue.

4. Brand image of the venue. - is the current view of the customers

about a brand. It can be defined as a unique bundle of associations
within the minds of target customers. A positive image to the market.

5. Facilities. - Choose your venue carefully depending on the size of the

event you are planning. You should consider looking the facilities at
your venue such as Toilet provision, lounges and recreational area.
Waste & Recycling facilities, Electricity supply, Water supply, Fencing
required, Parking facilities and Public Transport.

6. Capacities. - The Event Planner should also consider if there are

available spaces for exposition booths, pre-event functions and
breakout sessions, if these are needed in the event. Does the venue
 have a parking lot or valet parking? A venue with a parking lot is what
dreams are made of. If that's not the case, are there parking lots nearby
which attendees can access and use? You can reserve a parking lot
nearby for its guest.

Public areas should also be inspected. Is the lobby big enough to hold
moving guests? Are the restrooms big enough to accommodate the
number of guests? Are they clean, well-maintained and accessible to the
venue?

7. Location or accessibility. - For a local event, you may be looking for a

venue within a reasonable distance from most attendees' homes or
places of work. If many attendees will be traveling from out of town, a
venue near the airport or their hotels will be beneficial. In whichever
case, don't forget to consider traffic, public transportation, and again,
parking option.

Accessibility refers to everyone, especially those with special needs, can

access the building and its amenities. Before you can answer this
question, you'll need to understand who your attendees are and what
their needs are.

Check the stairways, lifts, ramps and toilets if they are accessible to
children and people with special needs. You must also consider the
accessibility to shopping areas, recreational activities, popular tourist
destinations that attendees can visit before or after the event.

For safety, check whether there are nearby fire stations and hospitals.

8. Ease of Ingress and Egress. - During site inspection, you must assess
the ease of setting up and deconstructing the event. Ingress and egress
plays an important role in the efficient flow of the event. Check on the
size and number of interior or exterior portals, size of service elevators if
they can accommodate the size of your equipment, static floor weight
and stress weight of stages or platforms, placement for banner or
streamer, signage’s and registration areas.

9. Technology or Utilities. - Check on the availability of audio-visual

equipment. The quality of the A/V equipment is important if your event
requires presentations or entertainment. Some venues have integrated
 A/V equipment and or provide projection screens, projectors, mics, etc.
Other venues give you the option to rent it from a preferred vendor at an
additional cost. Either way, make sure you are covered and support will
be provided if you need it.

With that, you need to inspect the electric power, power distribution
surcharges and WIFI access.

10. Catering - As the EVENT PLANNER, the caterer of the venue or site will
be a key partner in any project. Make sure that if the venue does not
have an in-house banquet service or accredited catering companies,
there should be several reliable caterers you can choose from in the
locality.

Caterers can make or break a conference, exhibition, wedding reception,

or any other special event. They take responsibility for the food and
beverages, as well as overseeing the staffing of servers, chefs, and
others. Many caterers also handle event decoration, audio visual
equipment setup, and other key elements. So, choose wisely!

11. Lodging Accommodations – If the event requires the attendees to

travel to another place, consider the availability of lodging or
accommodations near the site or venue. Are there enough lodging
establishments to accommodate all types of budgetary requirements?
Attendees may have different budgets for their accommodations. Is
there public transportation available from the airport to the venue to
the lodging establishments?

12. Safety and Security - Safety & security aspect of the site and venue
should be evaluated as well. Are the exterior and interior walkways well
lighted? Is there 24-hour security? How extensive is their security
system? How are the floor conditions? Are there fire sprinklers or fire
extinguishers available and visible? is there a communication system
available during emergencies?

13. Medical Assistance – Along with safety and security, venues should
have ambulance service or first aid responders in the vicinity. If there is
none, there should be one nearby in the locality which the Event
Planner can hire out for the event.
 14. Regulations – Check and be familiarized with the local regulations to
make sure your event is not breaking any laws, also regulations of the
event venue and site management.

15. Payment and Charges – Finally, you have to consider the guarantee
policy, terms of payments, cancellations or postponement policies and
other extra charges, if there are, of the venue or site. Some events venue
also provides extra service or amenities for free. Make sure to clarify
this during the event or site inspection.

How to prepare for a site visit

1. Research, research, research. Look at specifics about the venue and the
surrounding area. Review all resources (like virtual tours and
downloadable floor plans) the venue provides ahead of time.

2. Check in with your team. Go over your inspection checklist to see if they
have any further recommendations or requests for you.

3. Prepare business cards. You can give them to the venue’s sales rep and
other tour members for networking purposes.

4. Pack the right tools. You should always bring a camera (that has plenty
of available storage) with at least one backup battery just in case. Also,
remember to take your checklist and an organized list of your event
needs and wants.

5. Know what you need to see and what you don’t need to see. If the gym
and pool areas aren’t necessary for your guests, make sure your contact
at the venue knows that ahead of time. Be sure to have a must see list
and kindly insist on visiting these areas during the visit.

Remember, the point of the site inspection is to leave with all the info you
need to make a decision about the venue. So prepare accordingly.

Information Sheet 1.4-1

Site Inspection Checklist

Learning Objectives:

After reading this INFORMATION SHEET, the trainee should be able to:

Introduction:

Site inspections are more than just deciding whether or not you like the
space. Successful site inspections “the ones chock full of thoughtful questions
and specific requests” require a site inspection checklist to make the meeting
as fruitful as possible.

With a proper site inspection checklist, you can thoroughly assess your
event venue options to find the perfect fit for your audience and programs.

What is a site inspection checklist?

A site inspection checklist is a tool event planners can use when visiting
a location they’re considering for their next affair.

Examining a venue in person allows you to make note of the advantages

and limitations of what’s available. Having a checklist makes it easy to keep
track of all the little details. This way, you can make an educated decision
either way. It also helps to have this info handy when you begin planning the
event.

Why do event planners need a site inspection checklist?

A site inspection checklist helps event planners remember every little
detail, no matter how small, when visiting a venue. It also helps to keep
uniform records of site inspections as a future reference for both yourself and
other team members.

Organized and extremely detailed records like these are a huge asset to
event planners, regardless of whether they ultimately choose the venue this
time around.

“A site inspection checklist helps event planners remember every detail,

no matter how small, when visiting a venue”
How to prepare for a site visit

1. Research, research, research. Look at specifics about the venue and the
surrounding area. Review all resources (like virtual tours and
downloadable floor plans) the venue provides ahead of time.

2. Check in with your team. Go over your inspection checklist to see if they
have any further recommendations or requests for you.

3. Prepare business cards. You can give them to the venue’s sales rep and
other tour members for networking purposes.

4. Pack the right tools. You should always bring a camera (that has plenty
of available storage) with at least one backup battery just in case. Also,
remember to take your checklist and an organized list of your event
needs and wants.

5. Know what you need to see and what you don’t need to see. If the gym
and pool areas aren’t necessary for your guests, make sure your contact
at the venue knows that ahead of time. Be sure to have a must see list
and kindly insist on visiting these areas during the visit.

Remember, the point of the site inspection is to leave with all the info you
need to make a decision about the venue. So prepare accordingly.

Site Inspection Checklist

When it comes to compiling a site inspection checklist, event planners should

take stock of several factors. These range from basic information to detailed
logistics and IT tasks.

An extensive checklist enables planning and production teams to avoid last

minute layout changes. It also saves you from unanticipated costs. Here’s what
to include in an ideal site inspection checklist:

1. Basic information
 Finalized inspection date
 Name of the location
 Type of the location
  Location address
 Site manager’s contact information
 Availability duration of the venue

2. Site specifics
 Ratings and reviews
 Any potential instance of construction activities on-site
 Compliance with health and safety regulations
 Cancellation policy
 Attrition/delay penalty
 Added costs like taxes or hidden fees
 The amount and due date of advance deposits
 Neighboring sites
 Architecture and décor

3. Event logistics
 Distance between the central metropolitan locations to the venue
 Applicable parking fees
 Availability and capacity of meeting spaces like conference rooms
 Directional signage
 Accessibility of entrance and exit pathways
 Recreational services for guests
 Acceptable payment methods at the venue e.g. nearby ATMs
 Designated registration areas
 Conflicting events going on in a nearby vicinity
 Permission for getting the venue branded for your event
 WiFi usage policy

4. Audio Visual
 List of vendor-provided AV items
 Quality of available equipment
 AV availability in conference rooms
 On-site AV support on the day of the event
 Rent rates, if applicable, for IT/AV equipment

5. Additional checklist for conference rooms

 Space availability
 Rental charges
 Set up/branding charges
 Site aesthetics
 Soundproofing
 Lighting
 Temperature control
 Nearby elevators and entrances/exits
  Restroom proximity
 Cleanliness
 Catering services

Here are five questions that’ll prove useful in this regard:

1. What is the legal seating capacity?

- Apart from private homes, most venues come with a specified legal
occupancy limit. Having an idea about this enables you to tweak your
guest list beforehand and sidestep any last minute cancellations.
This proves even more helpful when ticket sales are involved. With a
fixed capacity in mind, you can save up on printing and ordering
costs of branded merchandise.

2. Which permits are required for the event?

- Whether it is closing down the normal venue activities for a day or
building a temporary structure inside, vendor approval is a must.
It is always a good practice to find out what the requisite preliminary
arrangements are in such a case. You can even contact the site
manager and ask about the concerned permit procedure.
This way, you generally get an idea of where to get the permits from
and how much would they cost.

3. Are the vendors suitable for your event?

- Apart from examining the location itself, you must also ensure that
the vendors are reliable to avoid future conflicts. It helps to read
reviews and see how other planners rate them.
The right vendor can even be consulted for lighting, catering and
backdrop recommendations. You can benefit from their experiences
and glean insightful tips to make your event more stellar.
Cooperative and friendly vendors may even offer you good discounts,
give free food samples, and make adjustments as you request.

4. Will you have access to a storage area?

- While finalizing a location, event planners often forget that the
production and planning crew may need a place to store their
equipment.
In the best-case scenario, you should have a small storage area
available next to the main site to hoard all the items relevant to your
event. If such a space isn’t available, then think about how you can
get a stockroom set up without affecting the whole layout.

5. How late can events run?

 - Even if an event has a fixed time duration, there may be instances
when it has to run until late. This may bleed from power outages or
delays.
To account for such a situation, an event planner must confirm until
how late they can run their events and whether they’d be charged for
it.

Self-Check 1.4-1

Site Inspection Checklist

Direction: Write the word “True” if the statement is correct and
“False” if it is not. Use the space provided before the number.

1. ___________ Site Inspection Checklist is a tool event planners can use

when visiting a location they’re considering for their
next affair.

2. ___________ A site inspection checklist does not help event planners

remember every little detail, no matter how small,
when visiting a venue.

3. ___________ A venue or site inspection should be conducted to evaluate a

potential event venue or site considering objectives of the
event.

4. ___________ Having a business card is one of the preparations in

conducting a venue or site visit.

5. ___________ Examining a venue in person allows you to make note of

advantages and limitations of what’s available.
 Answer Key Self-Check 1.3-1

Site Inspection Checklist

1. TRUE

2. FALSE

3. TRUE

4. TRUE

5. TRUE

Oral Question 1.3-1

Site Inspection Checklist

1. What do you mean by “Venue” or “Site” inspection?

2. What is an event or site inspection checklist?

3. What do you mean by “Suitability of the site to the event’s creative

purpose”?

4. What is brand image of the venue?

5. What is the importance of event or site inspection checklist?

1. What do you mean by “Venue” or “Site” inspection?

- It is an evaluation of potential event venue or site considering
objectives of the event.
2. What is an event or site inspection checklist?
- It is a tool an event planner can use when visiting a location, they’re
considering for their affair.
3. What do you mean by “Suitability of the site to the event’s creative
purpose”?
- The quality and appropriateness of the venue or site in terms of the
objectives of an event.
-
4. What is brand image of the venue?
- The current view of the customers about a brand. It can be defined as
a unique bundle of associations within the minds of target customers.

5. What is the importance of event or site inspection checklist?

- Examining a venue in person allows you to make note of advantages
and limitations of what’s available. Having a checklist makes it easy
to keep track of all the little details.
 Task Sheet 1.3-1

Site Inspection Checklist

Performance Objective:

Given the necessary knowledge and learnings, the trainee

should be able to create a Site or Venue Inspection
Checklist based on the given guidelines.

Materials : Pen, Typewriting Paper

Equipment : Desktop / Laptop, Printer

Instructions : Create a Venue or Site Inspection Checklist Form that will

corresponds to the requirements on the chosen event. Base
your checklist on the guidelines on creating “Site
Inspection Checklist” criteria.

Task Sheet Criteria Checklist 1.3-1

Site Inspection Checklist

Reference:
https://www.socialtables.com/blog/event-planning/site-visit-checklist/