What is Service PO?
Order made for any INTANGIBLE Items like Labor Charges, Transportation Charges, Rent Charges etc..
For Making Service PO we should know 3 Important Things
Service / Activity No. Every Individual Service is given one Number. If your Service is not in
the system then get it created from MM Help Desk team through Ticketing system will duly filled
Service Template.
G/L Account Number It gets automatically reflected in system when you insert Service
/Activity Number. User will not be able to change it.
Cost Centre Every Department of every Plant of Every Company has allotted different Cost
Centre Number. If you don’t know then get it from Accounts Team.
Step 1: Go to ME21N & Provide Necessary Header Details
Document Type ZSER E.g. 1000, 1100 Provide Vendor Code
Select your Group
E.g. 1000, 1100
Step 2: Press Enter
Step 3: Provide Necessary Details shown below & then Press Enter
It is a Text Column of 40 Character
Max.. Type your relevant Service
Do not provide any Mtl Code. Give Delivery Date
Put ‘K’ here Put ‘D’ here
It is Service, so keep it Blank.
Note: K = Cost Centre & D = Service. Putting ‘K’ in Acct Assgn Category Column & Putting ‘D’ in Item
Category Column is Mandatory. System differentiates Normal PO & Service PO from these factors. Also
Material Code column should be Blank.
Step 4: Provide Plant Code & Material Group (In our Case it is Service Group) & the Press Enter
Plant Code
Select Relevant
Service Group
Material / Service
Group
Note: If you don’t know the Material / Service Group then search it. Service Group Starts from 7 Series
Step 5: After Pressing Enter System will take you to Service Tab.
Enter your newly created Service Do not type Short Text here
Number as Service No already has
text with it.
Note: This Tab not appear if you have not select ‘K’ & ‘D’ as mentioned in Step 3
If you don’t know the Service Number then search it. Please note here that Service Number Searching
method is Case Sensitive so search in upper Case only.
E.g. *TRANSPORTATION* instead of *Transportation*or *transportation*
For searching always type
in Upper case only.
Remove ‘X’ & then
press Enter
After putting your relevant Service No & pressing Enter, system will automatically provide Short Text &
UOM. Don’t try to change it. UOM for Service Activity will always be “AU”.
Provide Rate of
After giving Quantity & Rate, Press Enter. Provide Qty of that Service
Service
Note: You can add multiple services in Services Tab.
Step 6: After Pressing Enter, System will take you to below shown small window of G/L Account & Cost
Centre
Provide Cost Centre No.
G/L Account Number will automatically appears
here. It is linked with your Service / Activity
Number.
Don’t change the GL accounts appeared here.
If you don’t know the Cost Centre then you can search it by your Company Code.
Search through
Company Code
Step 7: Press Enter & System will take you to Tax Code
Provide Tax Code
Provide your relevant Tax Code & then press Enter
Step 8: Check the PO for any Error & then Save It.
Click on this icon to check for
any error
This area shows Message. If No
message then save the document
after
Click on this icon to Save the
Document (Service PO)
Document No (Service PO) will
appear here.
