Foundation Course for

MPDOs - Vol - I
(Direct Recr�it�ent)

01-04-2023 to 30-09-2023
Andhra Pradesh State Institute of
Rural Development and Panchayt Raj
 INDEX

PAGE
S.NO SUBJECT
NO

1 Introduction of PR system 2-8

The New Panchayat Raj Act and Patterns in Andhra

2 Pradesh
9-15

3 Constitution of Mandal praja parishad 16-34

Powers and functions of Mandal praja parishad

4 35-52
officers

5 Mandal praja parishad meetings 53-72

6 Mandal praja parishad in Infrastructuredevelopment

73-81
Regulatory powers of Mandal praja parishad and
7 82-91
Precautionary measures

8 Mandal praja parishad funds 92-96

9 Mandal Praja Parishad Rules of Expenditure 97-100

10 Preparation of Budjet 101-108

11 Panchayat Development Plan 109-127

12 Audit 128-133

13 Maintenance of registers in Mandal Praja parishad 134-142

Transparency and accountability and discipline in
14 143-160
governance of Mandal praja parishad

Creation of new Department of Gram

15 161-178
Volunteers/Ward Volunteers and Village
Secretariats/Ward Secretariats

1|Foundation Cours e for MPDOs – Vol - I

 Chapter -1
INTRODUCTIONOF PR SYSTEM
The Community Development Programme was launched in the country in 1952
with a view to bringing about social and economic change in rural life. Due emphasis
was given on peoples' participation and uplift of the people through their own
initiative and self-help. The National Extension service was established soon after
with a view to reinforcing the administrative infrastructure at lower levels of
administration. Thus, peoples' involvement. as recognized in the Second Five Year
Plan also became the critical issue in these programmes. The thrust of Second Five-
year Plan was to establish statutory Panchayats at village level as a vehicle for
national extension and community development programmes. It was soon realized
that the community development programmesare not yielding desired results.
Accordingly, the Balwantrai Mehta Team was appointed in 1957 to study the impact
of the community development and national extension programmes in all aspects
and assess the extent to which these have succeeded in utilizing local initiative.

The Mehta Team observed that development cannot progress without

responsibility and power. Community development can be realised only when the
community understands its problems: realizes its responsibilities, exercises the
necessary powers through its chosen representatives and maintains a constant and
intelligent vigilance on local administration. It was from this standpoint that the
Mehta Team recommended establishment of popular administration in terms of
statutory elective local bodies at district. Block and village levels and devolution to
them of the necessary resources, powers and authority.

In accordance with the recommendations of Mehta Team. Panchayat Raj Legislations

were enacted in different states in the country.

Recommendations of Balwanthrai Mehta Committee – Eminence of

Panchayat Samitis

After independence, schemes such as the Community Development Scheme

(1952) and the National Extension Service (1953) were implemented for Rural,
Social, and economic development. Despite providing heavy irrigation water from the
center, these schemes could not sustain the expected yields at the field level. The
administration was concentrated in the hands of officials in the "Development Block"
that were established all over the country.
Expected results have not received. In view of these experiences, a committee
was formed on January 10, 1957 under the chairmanship of Balwanthrai Mehta. This
committee submitted its report on 24th November 1957. This committee has
proposed a plan for solving local problems locally and for leading rural development
programs as a people's movement by establishing a strong public body at the rural
level and providing it with the necessary powers, resources and personnel. The
Central and State Governments are expected to exercise discretion, advise, monitor
and plan for people, who are deprived of their rights. Central Government and State
Government shall establish three-tier panchayat raj system at village, samiti and zilla
2|Foundation Cours e for MPDOs – Vol - I
level to reduce workload, promote people's participation in development and simplify
administration. On April 1, 1958, the recommendations of this committee were
approved by the National Development Council.

Three Tier PanchayatRaj System – Balwanthrai Mehta Model

As per the recommendations of this committee, Panchayat Raj System was

established in the country in 1959. Rajasthan (on 2 October 1959) and Andhra
Pradesh combined state (on 1 November 1959) were the first to adopt, Panchayat
Raj System. In 1959, the Panchayat Samitis and Zilla Parishads Act became three-
tiered.
Although Panchayat Raj institutions have been in existence for a long time,
they failed to acquire the status of viable and responsible peoples' bodies. Based on
the concept of 'Democratic decentralization'. This is clearly reflected in various
evaluation reports. It was. Therefore, felt that the future of Panchayat Raj bodies
will continue to be affected by Socio-Political considerations unless these are provided
due place in the Constitution of India. Accordingly, provisions for a three-tier
structure, regular elections, reservation of SC & ST and women were made in the
73rd Constitution Amendment.

Ashok Mehta Committee

The Government formed a committee under the chairman ship of Ashok

Mehatha in 1977 to study the Panchayat Raj system.

The committee recommonded two tier systems in Panchayat Raj including Zilla
Parishads in the district level as well as the Mandal Panchayats against the three tire
system that was proposed by the Balwantrai committee. The committee also
recommended the protection of Panchayet Raj and the decentralisation of power at
different levels.

Ashok Mehta Committee recommendations

➢ Reservation for the seats based on the weaker section.

➢ Women reservations.
➢ Adequate all the financial resources for panchayats.
➢ Requirement for the constitutional sector.
➢ Motivate people ato extend the participation.
➢ Three-tier system replaced in two-tier system
➢ The district gets first preference.
➢ Create more responsible aspects and proper planning by Zilla Parishad for
district.
➢ Development functions all should be handed over on the Zilla Parishad to
control and increase the development of the district.
➢ Seats for ST and SC should be reserved based on the population

3|Foundation Cours e for MPDOs – Vol - I

73rd Constitution Amendment and It’s salient features
Article 243 A to O

Article 243: DEFINITIONS

❖ DISTRICT: Means a district in a state.

❖ GRAM SABHA: Means a body consisting of persons registered in the

electoral rolls relating to a village comprised with in the area of panchayat
at the village level.

❖ INTERMEDIATE LEVEL: Means a level between the village and district levels
specified by the Governor of a state by public notification to be the
intermediate level for the purpose of this part.

❖ PANCHAYAT: Means an institution (by whatever name called) of self-

Government constituted under article 243-B for the rural areas.

❖ 243-A GRAM SABHA: A Grama Sabha may exercise such powers and
perform such functions at the village level as the legislature of the state
may, by law, provide.

❖ 243-B CONSTITUTION OF PANCHAYATS: There shall be constituted in every

state panchayats at the village,intermediate and district levels in
accordance with the provisions of this part.

❖ 243-C COMPOSITION OF PANCHAYATS: All the seats in a panchayat shall

be filled by persons chosen by district election from territorial
constituencies in the panchayat area and for this purpose. Each panchayat
area shall be divided into territorial constituencies.

❖ The chairperson of the panchayats and other members of a panchayat

whether or not chosen by district election from territorial constituencies in
the panchayat area shall have the right to vote in the meetings of the
panchayats.

❖ 243-D RESERVATION OF SEATS: Seats shall be reserved for

a) Scheduled castes

b) Scheduled tribes

c) Backward classes

d) Women

❖ 243-E DURATION OF PANCHAYATS etc: Shall continue for 5 years from the
date appointed for its first meeting and no longer.

4|Foundation Cours e for MPDOs – Vol - I

 ❖ 243-F DISQUALIFICATIONS FOR MEMBERSHIP: A person shall be disqualified
for being chosen as,and for being, a member of a panchayat.

❖ 243-G POWERS AUTHORITY AND RESPONSIBILITIES OF PANCHAYATS:

Subject to the provisions of the constitution,The legislature of a state
may,bylaw,endow the panchayats with each powers and authority as may be
necessary to enable them to functions as institutions of self-Government.

❖ The preparation of plans for economic development and social justice.

❖ The implementation of schemes for economic development and social justice

as may be entrusted to them including those in relation to the matters listed
in the eleventh schedule.

❖ 243-H Powers to impose Taxes by and funds of the panchayats.

❖ 243-I Constitution of Finance Commission to review financial position.

❖ 243-J Audit of Accounts of Panchayats.

❖ 243-K ELECTIONS OF THE PANCHAYATS: The superintendents,direction and

control of the preparation of electoral rolls for, and the conduct of, all elections
to the panchayats shall be vested in a state election commission.

❖ 243-L Application to Union Territories.

❖ 243-M Part not to Apply to certain Areas.

❖ 243-N Constituencies Of Existing Laws And Panchayats.

❖ 243-O Bar to Interference by Courts in Electoral Matters.

XI th Schedule
The 29 subjects enumerated in the Eleventh Schedule to the constitution
are as follows:

1. Agriculture including agriculture extension.

2. Land improvement, implementation of land reforms, land Consolidation and
soil conservation.
3. Minor irrigation, water management and watershed development.
4. Animal husbandry, dairy farms and poultry.
5. Fisheries.
6. Social forestry and farm forestry.
7. Minor Forest produce.
8. Small scale industries including food processing industries.
9. Khadi, Village and cottage industries.

5|Foundation Cours e for MPDOs – Vol - I

 10. Rural housing.
11. Drinking water.
12. Fuel and fodder.
13. Roads, culverts, bridges, ferries, waterways and their means of
communication.
14. Rural electrification, including distribution of electricity.
15. Non-conventional energy sources.
16. Poverty alleviation programmes.
17. Education, including primary and secondary schools.
18. Technical training and vocational education.
19. Adult and non-formal education.
20. Libraries.
21. Cultural activities.
22. Markets and fairs.
23. Health and sanitation, including hospitals, Primary Health Centres and
dispensaries.
24. Family welfare.
25. Women and child development.
26. Social welfare, including welfare of the handicapped and mentally retarded.
27. Welfare of the weaker sections and in particular of theScheduled Castes and
Scheduled Tribes.
28. Public Distribution System.
29. Maintenance of community assets.
The introduction of Panchayat Raj system was a logical step towards
integration of the concept of peoples' participation in a formal way. with the planning
process. on the one hand and devolution of responsibility to the people for the
development of their own area on the other. It encompassed other facets of life be it
social, economic or political. It is evident from the activities Peoples participation in
the Panchayat Raj system.

In a democratic set institution based on developmental ideology not only

contribute in the economic development but also help in raising the standards of
public life. While. on the one hand the establishment of Panchayat Raj augmented
the involvement in the planning process. These institutions also accelerated the
process of Socio-political development of the people, which implied raising the sense
of citizenship.

The 73rd ConstitutionalAmendment hasprovided a freshbreeze inpromoting the

concept of “Democratic Decentralization" in practice.

6|Foundation Cours e for MPDOs – Vol - I

AP PANCHAYAT RAJ ACT, 1994 (ACT NO.13.OF 1994)

In 1994, the integrated Act for all the three tiers of Panchayat Raj ie., Gram
Panchayat, Mandal Parishad and Zilla Parishads was passed and enacted in our state.
The A.P. Panchayat Raj Act came into force w.e.f. 30.5.94

The provisions of APPR Act 1994 came into operation w.e.f. 30.5.94. Prior to
it there were two Acts one governing the matters relating to Gram Panchayats i.e.A.P.
Gram Panchayats Act, 1964 and the other is AP Mandal Praja Parishads, Zilla Praja
Parishads, Zilla Pranalika Sameksha Act, 1986. These two Acts were integrated and
the combined Act viz APPR Act 1994 was enacted providing for all matters relating to
three tiers of the system i.e. Gram Panchayats, Mandal Parishads and Zilla
Parishads.In this manual the respective functions of Mandal Parishad its President.
Vice President, the Mandal Development officer and the subordinates working under
the Mandal Parishads have been brought out in detail. The procedural matters
relating to execution of Works and Schemes, management of Properties, collections
of taxes and other items, the maintenance of accounts and other registers, provisions
relating to audit and surcharge have been dealt with. The arrangement has been
made in such a manner as the provisions contained in Sections 148-176 of the APPR
Act 1994.

APPR ACT the Division of sections

APPR Act-1994- 8 Parts- 278 Sections

PART SECTION REMARKS

1&2 1-147 Gram Panchayat
3 148-176 Mandal Praja Parishad
4 177-199 Zilla Praja Parishad
5 200-234 State Election Commission
6 235-242 State Finance Commission
6a 242 A-242I PESA
7 243-267 GP.MP.ZP Common Subjects
8 268-278 Government Powers to Issue
Orders

Governments have introduced party-based elections for members of MPTC, its

Vice President and president. Governments have also made provision for reservation
of seats for scheduled Tribes, Scheduled Castes, Backward Classes, Women and
Minorities in the Mandal Parishads.

Earlier to the present Mandal Parishad set up under the APPR Act, 1994, the
immediate predecessor bodies were called Mandal Praja Parishads and they were

7|Foundation Cours e for MPDOs – Vol - I

constituted under the AP Mandal Praja Parishads, Zilla Praja Parishads and Zilla
PranalikaAbhivriddiSameeksha Act 1986. The Mandal Praja Parishads were
constituted for the first time w.e.f. 15.1.87 with a view to taking the administration
nearer to the villages. Prior to the Mandal Praja Parishads Panchayat Samithis were
functioning in the state. There were 334 Panchayat. Samithis in the state having a
population of 75000-1Lakh. These wereConstituted mainly for implementation of
Community Development Programmes under Five Year Plans. This was in pursuance
of recommendations made by Balwantrai Mehta Committee in 1957. In Andhra
Pradesh Panchayat Samithis were constituted w.e.f.1.11.58. Prior to the Panchayat
Samithis there used to be Gram Panchayats at the Village level and District Boards
at District Level. For a brief spell from 1920-1933 the then British Government had
constituted Taluk Boards in the Erstwhile Madras Presidency i.e. presently Andhra
area of Andhra Pradesh.

At present in Andhra Pradesh 26 districts constueted from erstwhile 13 districts

(13 Zilla Praja Parishads) 660 mandals with 13,371-gram panchayats.

*****

8|Foundation Cours e for MPDOs – Vol - I

 Chapter-2

THE NEW PANCHAYAT RAJ ACT AND PATTERNS IN

ANDHRA PRADESH
Introduction: The Act of the Andhra Pradesh Legislative Assembly which was
reserved by the Governor on the 15th April, 1994 for the consideration and assent of
the President received the assent of the President on the 21st April, 1994 and the
said assent is hereby first published on the 22nd April, 1994 in the Andhra Pradesh
Gazette, Part-IV-B (Ext.). An Act to provide for the constitution of Gram Panchayats,
Mandal Parishads and Zilla Parishads and for matters connected therewith.

Patterns of Panchayat Raj

Gram Sabha: The Act provides for a three-tier structure of Panchayat Raj a
Gram Panchayat at the village level, a Mandal Parishad at the Mandal level, and a
Zilla Parishad at the district level. Further the Act also provides for the constitution
of Gram Sabha for every village. In sum, Gram Sabha is a body which consists of all
persons whose names are included in the electoral roll of a Gram Panchayat. A Gram
Sabha is usually required to meet at least twice in a year. The meetings of the Gram
Sabha are presided over by the Sarpanch and in his/her absence by the Upa-
Sarpanch. A Gram Sabha has to consider the following matters in its meeting placed
before it by the Gram Panchayat.

a) Annual statement of accounts and audit report.

b) Report on the administration of the preceding year.
c) Programme of works for the year or any new programme not covered.
d) Proposals for fresh taxation or for enhancement of existing taxes.
e) Selection of schemes, beneficiaries and locations.
f) Such other matters as may be prescribed.
It can be observed from a comparative analysis of the Acts that except clause (e)
all other matters to be considered by the Gram Sabha are the replica of the provisions
of the A.P. Gram Panchayats Act, 1964.

Composition of Gram Panchayat

A Gram Panchayat consists of 5-21 elected members inclusive of its Sarpanch

depending upon the size of its population. The members of the Gram Panchayats are
from the elected by all the registered voters of a Gram Panchayat from wards through
secret ballot system. The term of office of members elected at ordinary election is
five years date appointed by the Commissioner for the first meeting of the Gram
Panchayat after the ordinary election.

9|Foundation Cours e for MPDOs – Vol - I

Reservation of seats

➢ The Act provides for the reservation of seats in a Gram Panchayat to persons
belonging to SC/STs in proportion to their population to total population by
rotation.
➢ One-third of the total seats in a Gram Panchayat are also reserved for persons
belonging to Backward Classes (BCs) and by rotation.
➢ Not less than one-third of the total number of seats reserved under clauses
(a) and (b) are reserved for women belonging to those respective categories.
➢ Not less than one third of the total number of seats (including the number of
seats reserved for women belonging to SCs, STs and BCs are reserved for
women and by rotation.

Under the 1986 Act, 20 per cent seats were reserved for Backward Classes, nine
per cent for women. 15 per cent for SCs and six per cent for STs.

Election of Sarpanch

The Sarpanch of a Gram Panchayat is elected by all the registered voters of a

Gram Panchayat and continues in office for a period of five years unless or otherwise
removed from office. So, the Act provides for the direct election of the Sarpanch:
However, the Upa-Sarpanch of a Gram Panchayat is elected by the elected members
of the Gram Panchayat. The principle of reservation for the office of Sarpanch as in
the case of ward members of a Gram Panchayat has been provided in this Act.

The 1986 Act had provided for direct elections to the offices of Sarpanch, Gram
Panchayat. President. Mandal Parishad and Chairman, Zilla Parishad.

Disqualification of members

The Act provides for the disqualification of members on some specific grounds.
A person who is sentenced by a criminal court for offences involving moral
delinquency is disqualified for election as a member for a period of five years from
the date of conviction. Similarly, a person who begets more than two children after
one year from the date of commencement of this legislation is disqualified to become
a member in the PRIs. Such a measure is a welcome step as it encourages the small
family norm among the rural leaders in the countryside. It will be a good beginning
if such a method is adopted even at the higher echelons of power in the country to
have a positive outlook towards family planning and the small family norm.

Powers and functions of Gram Panchayat

Apart from the functions mentioned in the XI Schedule of the Constitution

(73rd Amendment) Act, the Panchayat Act listed out a wide array of functions of the
Gram Panchayat. They included 12 obligatory functions and 27 optional functions.

Functional committees: The Act provides for the setting up of functional

committees of Gram Panchayat on various subjects like water supply, family planning
10 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
and education in addition to the functional committees on agriculture, public health.
Sanitation and communications. These committees are expected to play a vital role
in effectively discharging the functions of the PRI is at the grass roots level.

Transfer of property: The Act provides for the transfer of poramboke lands to the
Gram Panchayats. Adequate measures are also taken for the transfer of forest lands
to the Gram Panchayats which are proximate to the forests. In fact, these provisions
have been incorporated in the Act in line with the recommendations made by
Narasimham Committee.

Taxation powers: The taxation powers are vested with the Gram Panchayats.
House tax kolagaram and surcharge on stamp duty are made compulsory taxes while
the rest continue to be optional taxes. The new taxes incorporated in this Act are
advertisement tax and special tax on houses for the construction, maintenance,
repair, extension and improvement of water or drainage works or the lighting of the
public streets.

Constitution of Mandal Parishad

The Act provides for the formation of Mandal Parishad for each Mandal. The
nomenclature of this intermediary tier in the State earlier was Mandal Parishad which
has been changed to Mandal Panchayat by the Act and finally coined as Mandal
Parishad following the suggestions made by the Select Committee.

Composition of Mandal Parishad:

A Mandal Parishad inter alia, consists of the following members:

i. Members elected from territorial constituencies.

ii. Members of Legislative Assembly representing a constituency which comprises
either whole or part of the Mandal concerned-ex-officio.
iii. Member of the House of the People representing a constituency which
comprises either whole or part of the Mandal concerned- ex-officio.
iv. Member of the Council of States who is a registered voter in a Mandal - ex-
officio.
v. One member belonging to minorities and co-opted by the elected members:
and
vi. Sarpanches of Gram Panchayats as Permanent invitees.

For the purpose of election of members from territorial constituencies, each

constituency consists of population between 3000-4000. The elected members of the
Mandal Parishad only are eligible either to contest or vote in the election to the offices
of President Vice-President of Mandal Parishad,

Reservation of seats: Seats are reserved for the election of members (Mandal
Parishad) from different territorial constituencies to various social segments as in
Gram Panchayat.

11 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Election of President: The President of the Mandal Parishad is elected by the
elected members of the Mandal Parishad. The office of the President is reserved to
different social segments like SCs. STs. 9Cs and women. The term of office of the
President is for five years. Any vacancy arising in the office of the President or Vice-
President has to be filled within a period of six months by fresh election and a person
elected against the vacancy shall continue for the remaining period.

Permanent invitees: The Collector and the presidents of Agricultural Marketing

Committees are the permanent invitees to the meetings of the Mandal Parishad with
the right to speak but are not entitled to vote in any meeting.

Special invitees: The president of a Mandal Parishad may for the purpose of
consultation invite any person other than an office bearer of any political party having
experience and specialised knowledge of any subject under the consideration of the
Mandal Parishad to attend the meeting of the Mandal Parishad. Such a person has
the right to speak but not entitled to vote.

Powers and functions of Mandal Parishad

Every Mandal Parishad can exercise such powers and perform such functions
as may be entrusted to it by rules made in this behalf in regard to the subjects
enumerated in Schedule I and particularly exercise powers and perform functions
specified in Schedule II. There are 29 items under Schedule I whereas the functions
under Schedule II are classified under board categories of (1) community
development: (2) agriculture. (3) animal husbandry and fisheries and (4) health and
rural sanitation. In this way a wide range of subjects have been entrusted to the
Mandal Parishads without dentareating the sphere of action of each item.

Constitution of Zilla Parishad

A Zilla Parishad can be constituted for each district through a notification issued by
the govemment.
Composition: A Zilla Parishad consists of the following members:

i. Members elected from territorial constituencies which obviously is a Mandal.

ii. Member of the Legislative Assembly of the State representing constituency
which forms part or a whole of the district concerned.
iii. Member of the House of the People representing a constituency which forms
part or whole of the district concerned.
iv. Member of the Council of States who is a registered voter in the district.
v. Two members belonging to minorities and co-opted by the elected members
of the Zilla Parishad.

Permanent invitees: The following are the permanent invitees to the meetings of
the Zilla Parishad.

i. Chairman, District Co-operative Marketing Society.

ii. Chairman, Zilla Grandhalaya Samstha.
iii. Chairman, District Co-operative Central Bank.
12 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 iv. District Collector, and
v. All Presidents of Mandal Parishads in the district.

All Permanent invitees are entitled to participate in the meetings of the

ZillsParishad without the right to vote.

Reservation of Seats: Seats are reserved for the election of members from different
territorial constituencies to different social brackets as in case of Mandal Parishad

Election of Chairman: The Chairman of the Zilla Parishad is elected by the directly
elected members of the Zilla Panshad. The principle of reservation in respect of the
election of the office of Chairman. Zilla Parishad is followed in the manner prescribed
above.

Standing Committees: There are seven standing committees of the Zilla Parishad.
All the standing committees barring the one on agriculture and two other committees
are headed by the Chairman.

The Chairman, Zilla Parishad is the ex-officio member of all the standing
committees the members of different standing committees are nominated by
Chairman. The standing committees are:

1. Standing committee for planning and finance.

2. Standing committee for rural development.
3. Standing committee for agriculture.
4. Standing committee for education and medical services.
5. Standing committee for women's welfare.
6. Standing committee for social welfare, and
7. Standing committee for works.

Power to cancel resolutions of PRIS

The government assumed powers to cancel or suspend any resolution passed

by the Gram Panchayat or Mandal Parishad or Zilla Parishad or any standing
committee of Zilla Parishad if in their opinion any such resolution is not legally passed
or is in excess of abuse of the powers conferred by or under this Act or on its
execution is likely to cause danger to human life, health or safety or is likely to lead
to a riot or affray.

Power to dissolve PRIS

If at any time, it appears to the government that a Gram Panchayat or a

Mandal Parishad or a Zilla Parishad is not competent to perform its functions or has
failed to exercise its powers or has exceeded or abused any of the powers conferred
upon it by or under this Act or any other law for the time being in force, the
government may dissolve it with effect from a specified date and reconstitute it either
immediately or within a period of six months from the date of dissolution.

Removal of non-officials

13 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 If in the opinion of the District Collector the Sarpanch or the Upa-Sarpanch
and in the opinion of the government the President or Vice-President as the case may
be, the Chairman or the Vice-Chairman (i) willfully omitted or refused to carry out
the orders of the government for proper working of the concerned local body (ii)
abused his/her position or the powers vested in him/her or (iii) is guilty of misconduct
in the discharge of his her duties or (iv) persistently defaulted in the performance of
his fianctions and duties entrusted to him/her under the Act, the Collector as the case
may be, the government may remove such Sarpanch or Upa-Sarpanch. President et
Vice-President or Chairman or Vice-Chairman after giving him an opportunity for
explanation.

A Sarpanch or Upa-Sarpanch, a President or Vice-President or a Chairman or

Vice-Chairman removed from his office under this section shall not be eligible for re-
election as Sarpanch of Upa-Sarpanch President or Vice-President or Chairman or
Vice- Chairman for a period of two years from the date of removal

Motion of no confidence

A motion expressing want of confidence in the Upa-Sarpanch or President or

Vice- President or Chairman or Vice-Chairman may be made by giving a written notice
of intention to move the motion in such form and to such authority as may be
prescribed signed by not less than one-half of the total number of members of the
Gram Panchayat, Mandal Parishad or Zilla Parishad.

No notice of motion under this section can be made within two years of the
date of assumption of office by the person against whom the motion is sought to be
moved. Further, no such notice can be made against the same person more than
once during his/her term of office.

If the motion is carried with support of not less than two-thirds of the total
number of members in the case of Upa-Sarpanch, the Commissioner shall and in the
case of President of Vice-President, or Chairman or Vice-Chairman, the government
shall by notification remove the person from office and the resultant vacancy shall
be filled in the same manner as a casual vacancy.

It is pertinent to note that there is no provision in the Act to move a no-

confidence motion against the Sarpanch of a Gram Panchayat for the apparent reason
that she is directly elected by all the voters of a Gram Panchayat. However, the
government can remove him/her from office for gross irregularities specified in the
Act.

Constitution of State Election Commission

The Act provides for the constitution of an Election Commission for the
superintendence, direction and control of the preparation of electoral rolls tor, and
the conduct of elections to all the PRIs governed by this Act. The Goverment of
Andhra Pradesh through a notification published in the Andhra Pradesh Gazette with
No. 240 dated June 18, 1994 appointed Mr.S.Kasipandian, a retired IAS officer as
Election Commissioner for a period of five years.
14 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
No party-based elections

The State Election Commission shall not allot to any contesting candidate any
symbol reserved for a recognised political party by the Election Commission of India.
Thus, the new Act (1994) does not provide for party-based elections to PR bodies.

The elections to PRIs in the State were fought on party lines with party symbols
for the first time in 1987. Although party-based elections to PRIs have their own
merits and demerits, it is widely believed that such elections may trigger off large-
scale violence with factions and feeds already widespread in the villages.

Election proceedings

Not with standing anything in the civil procedure code or any other law for the
time being in force, no court shall grant any permanent or temporary injunction or
make any interim order restraining any proceeding which is being or about to be
taken under this Act for the preparation or publication of any electoral roll for the
conduct of any election. Hence election disputes are placed out of the purview of law
courts in the normal circumstances.

Finance Commission

The Governor shall on the recommendations of the State government

constitute a Finance Commission as soon as may be within one year from the date
of commencement of Constitution (73rd Amendment) Act, 1992 and thereafter on
the expiry of every five years. The Finance Commission shall consist of a Chairman
and other members.

*****

15 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Chapter-3

CONSTITUTION OF MANDAL PRAJA PARISHAD

The Mandal Parishads are constituted as per Section 148 of the APPR Act, 1994.

CONSTITUTION:

A Mandal Parishad shall be constituted by the Government by anotification which

should specify

1. The date from which it comes into operation.

2. The areas in terms of Gram Panchayats, revenue villages parts of villages
(and survey numbers wherever they are required) but not parts of any Gram
Panchayats.
3. In cases where any area of a Mandal Parishad is merged in a municipality or
constituted into a municipality the remaining areas will either be constituted
as Mandal with some other areas of an adjoining Mandal.
4. Government will also indicate whether in respect of such a re-delimited
Mandal, the President, Vice President and Members will continue in office.
5. The Government will also notify supplemental, incidental and consequential
provisions as they may deem it necessary.

COMPOSITION OF MANDAL PARISHADS

The Members of the Mandal Parishad shall be from the followingcategories:

a. Members elected from Territorial Constituencies (consisting of one member for a

population of 3000-4000) (As prescribed in G.O.Ms.No.880 PR&RD Ele-
1.dt.3.12.94 andG.O.Ms.No.66402, Election-1, PR&RD.dt.3.1.95)
b. Members of Rajya Sabha who chooses who is a registered voter in the
constituency.
c. Member of Lok Sabha whose area comprises either wholly or partly the Mandal
concerned.
d. One person (who is a registered voter) co-opted by themembers in category 1,
representing minorities namely Muslims, Christians, Buddhists, Jains & Parsis
(Zorastrains).

The term of Ex-officio members will continue so long as they hold office. The
term of co-opted members is for a period of 5 yers from the date of first meeting as
in the case of MPTC members.

If any person becomes a member in more than one category mentioned above
he shall choose one category to contiue and vacate the office in the other within 15
days of the election to the latter category. Failing which he shall cease to hold office
in the highest tier to which he was elected and shall be treated as a member from
the latter category. (G.O.Ms.No. 135, PR&RD Elec III.dt. 13.3.95).

16 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
STATUS OF THE MANDAL PARISHAD

1. Mandal Parishad is a legal entity with perpetual succession. Commonseal.

2. Corporate body with power to acquire, hold and dispose of property.
3. To enter into contracts and may by its corporate name sue and be sued.
4. Distinct body whose functions are different from her that of itsPresident and
members. The Act enjoins that the powers of the Mandal Parishad, its President
and MPDO shall be exercised by the authority in whom they are vested and
notice versa.

MANDAL OFFICE SEAL

As regards common seal a round metal seal has to be got manufactured in

Telugu with state emblem but with the words 'MANDAL

PARISHAD...... (name of the Mandal) and the name of District in the place of Andhra
Pradesh in the seal and kept in the safe custody of MPDO and a certificate to the
effect of its safe custody submitted to CEO by 1st January every year (G.O.Ms.No.508
dt.6.8.1994).

If the seal has not already been made it should be made in the form should
contain the name of the Mandal Parishad in Telugu and the remaining portion may
have some replica of any rural activity pictured. The seal shall be under the personal
custody and he should submit certificate to the Chief Executive Officer of the district
stating that the seal is in good condition in cases of any loss the fact should be
immediately reported both of Collector as well as CEO. (G.O.Ms.No.508 PR&RD dt:
6.8.94)

POWER TO MAKE BYELAWS (S.259)

Rules have been issued in G.O.Ms No. 434 PR& RD and Relief, (Mandals-1)
dated 15.7.95 regulating the procedure for making Bye laws by the Gram
Panchayats/ Mandal Parishads / Zilla Parishads. To begin with the, Mandal Parishad
must publish the draft of proposed Bye laws or alternation of Bye laws calling for
objections and suggestions within a period of not less than 30 days. Bye laws or
alteration of Bye laws will have effect only when they are approved by the
Commissioner in case of Gram Panchayats, Zilla Parishads in case of Mandal
Parishads and Government in case of Zilla Parishads. The Bye laws so approved shall
be published in English and Telugu in the District Gazette and will come into force on
the expiry of 30 days after such publication.

DIVISION OF A MANDAL INTO TERRITORIAL CONSTITUENCIES

1. For determining the number of Territorial Constituencies in a Mandal the

population of the Mandal should be divided by 3500.
2. While computing the total population of the Mandal the population covered
by Municipalities should be deleted.

17 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 3. The figures arrived after division shall be the strength of the Mandal Parishad
Territorial constituencies.
4. While computing the remainder shall be rounded off to 1 if it is more than
0.50 and should be ignored if it is less than 0.50 as indicated in the following
example,

Mandal Dividing No of Territorial

Example Quotient Reminder
Population Factor Constituteencies

28,632 28632/3500 3500 8 0.18 8

38,128 38128/3500 3500 9 0.75 10

1. While carving out the area in a Mandal Parishad Territorial Constituency the
following principles Should be followed:
i) While pooling the population of two or more villages for the purpose of
carving out of a territorial constituency of a Mandal as far as practically the
geographical contiguity should be maintained.
ii) The viability of a constituency as an administrative/ development unit
should be maintained.
iii) The continuity in electoral roll should be maintained.
iv) The maximum population in a Mandal territorial constituencyshould not
exceed 4000 and
shall not be less than 3000.In extraordinary circumstances where it is
inevitable proposalsshould be got approved by the Commissioner PR.
v) While clubbing two or more Gram Panchayats (on the basisof population
criteria) if a Gram Panchayat as a whole isincluded in one Mandal Territorial
Constituency.
vi) While clubbing wards to make up population it should beensured that the
adjacent wards only should be clubbed.
vii) It should be ensured that the area of Mandal Territorial Constituency falls
wholly within the jurisdiction of a Village Development Officer.
viii) The direction of the carving out should start from the North- West direction
and proceed towards South-East.
ix) Gram Panchayats which are divided by natural boundary like a river, hill,
etc., should not be merged to form a Mandal Territorial Constituency.
x) The Gram panchayat should not be fragmented to constitute a Mandal
ParishadTerritorial Constituency.
xi) A village whose population is between 3000 and 4000 may be divided into
parts.
xii) The Gram Panchayats which are apart where jurisdiction ofanother MPTC
intervenes should be merged.
xiii) The electoral rolls of one Panchayat should not be disturbed by interpolating
the rolls of another Gram Panchayat. Only after completion of the names
of one electoral roll, the other village should be included.

18 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
NOMENCLATURE OF MANDAL TERRITORIAL CONSTITUENCIES

1. The number of Mandal Territorial Constituency.

2. The code number allotted to a district should be written first.
3. After the code number of the district the code number allottedto a Mandal by
the District Collector should be written.
4. Then the name of the village would be written. If there are more than one
village in a Territorial Constituency the name of the village having the highest
population should be written.

4 8
a) Code No. of a District Code No of Mandal Ramnagar
Name of the Main
Panchayat
11 18 Krishnapuram Rajampet
b) Name of the Code No. of Name of the Main Name of the
District Mandal Panchayat Locality

MANDAL PRAJA PARISHAD FUNCTIONS

The functions of Mandal Parishads have been specified under sec. 161. of the
Act. In schedule I of the Act, the general functions have been Incorporated which are
applicable to Gram Panchayats, Mandal Parishads and Zilla Parishads in pursuance of
Constitution Amendment Act, 1992. In order to define the specific role of each body,
rules have to be issued in consultation with various departments concerned with the
29 subjects specified in the Schedule. The functions of Mandal Parishads have been
incorporated in schedule Il contains subjects like Agriculture, Animal Husbandry,
Health and Rural Sanitation. Education, Social Education, Communications,
Cooperation, Cottage Industries, Women, Welfare. Social Welfare, Emergency Relief,
Collection of Statistics, Self-help Programmes and Trusts. These powers were
exercised by the erstwhile Panchayat samithisi.e. the Repealed Act under the AP
Panchayat Samithis and Zilla Parishads Act, 1959.

The following are the main functions of the Mandal Parishad; (Sec. 161 of the
Act read with Schedule II of the Act)

1. To instal confidence in the public, to mobilize their support. cooperation in

identifying their felt needs and to take steps to execute the programmes with
grants provided by Government for this purpose.
2. To enlist people’s cooperation for all Governmental programmes under Five Year
Plans, with the involvement and participation of people in the rural areas.

19 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
1. COMMUNITY DEVELOPMENT: To organize, and educate people to create
awareness among them about the need to mobilize self-help and actively involve in
building up assets, common benefits of the community in bringing to shape by means
of executing works the requirements of the community. For this purpose, the Mandal
Parishads will enlist the support of Gram Panchayats, Cooperative Societies,
Voluntary Organizations and the people.

2. AGRICULTURE: The doing of everything necessary to step-up agricultural

production and in particular:

i) Multiplication and distribution of improved seeds;

ii) Distribution of fertilizers
iii) Popularization of improved techniques, methods and practices and improved
implements;
iv) Achieving self-sufficiency in green manure and composing of farmyard
manure:
v) Encouraging fruit and vegetable cultivation;
vi) Reclamation of land and conservation of soil:
vii) Providing credit for agricultural purposes;
viii) Propagating and assisting in plant protection methods;
ix) Laying out demonstration plots and working out better methods of farm
management.
x) Bringing more acres under irrigation by renovating and sinking wells,
repairing and digging private tanks and maintaining Government minor
irrigation sources and supply channel;
xi) Utilizing more power for agriculture purposes:
xii) Exploiting underground water sources by sinking wells, filter points and tube
wells;
xiii) Tree planting:
xiv) Growing of village forests.

3. ANIMAL HUSBANDRY AND FISHERIES:

i. Upgrading local stock by introducing pedigree breeding bulls and castrating

scrub bulls.
ii. Introducing improved breeds of cattle, sheep, pigs and poultry.
iii. Controlling contagious diseases by systematic protection.
iv. Introducing improved fodders and feeds.

20 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 v. Establishing and maintaining of artificial insemination centres, first aid Centre
sand minor veterinary dispensaries.
vi. Educating the people about the importance of better cattle for both milk and
drought.

4. HEALTH AND RURAL SANITATION:

i. Expanding existing medical and health services and bringingthem within

the reach of people
ii. Establishing and maintaining Primary Health Centres andMaternity Centres
iii. Providing protected drinking water facilities:
iv. Controlling epidemics:
v. Providing drains and soakage pits for village and house drainage
encouraging the use of sanitary type of latrines, and utilizing human waste
carrying out environmental sanitation campaigns and educating the public
in
a) Nutrition
b) Maternity and child health.
C) Communicable diseases and
d) Family planning and the like

5. EDUCATION: Maintenance and expansion of (elementary) primary and upper

primary schools and in particular

i. Establishment of Adult Education Centres, Adult Literacy Centres, non-formal

education, and functional education:
ii. Provision and improvement of accommodation for schools with people
participation;
iii. Promotion of education to implement the provisions ofCompulsory Education
Act for the children in the age group of 6-14 years.
iv. To establish and maintain preprimary primary and upperprimary schools.

6. SOCIAL EDUCATION: The creation of new outlook among the people and
making themself reliant hardworking and responsiveto community action and in
particular

i. Establishment of information community and recreationcentres;

ii. Establishment of youth organizations, Mahila Mandals. Farmers clubs and the
like:
iii. Organization of watch and ward
iv. Encouragement of physical and cultural activities.
v. Organization of voluntary sanitary squads

7. COMMUNICATIONS: Formation and maintenance of inter village roads and

roads connecting Mandal headquarters. To form, upgrade, and maintain inter village
roads with a view to connect all habitations by proper (all weather roads) and

21 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
connecting these places with the neighboring Mandal headquarters or nearest urban
towns.

The execution of all programmes under Community Development in

association with Panchayats, Cooperative Societies, Voluntary Organizations and the
people.

8. CO Operation: - Water uses association, National Savings Certificates

9. Cottage industaries: - Skill Development Trainings for Rural Populations,

Khadi Village Industraties Board (KVIIC)

10. WOMEN WELFARE: Implementation of schemes specially designed for the

welfare of women and children including popularization of thrift and savings.

11. SOCIAL WELFARE: Measures for implementing the poverty alleviation

schemes (under SGSY), construction of Community Centers in SC/ST localities,
extension of provision of water supply, and other amenities, including formation of
internal roads, extension of street lighting, eradication of untouchability. To take up
execution and maintenance of drinking water wells, PWS, MPWS schemes. borewells
and ensure their functioning in Gram Panchayats.

12. EMERGENCY RELIEF: Provision of emergency relief through voluntary effort

in case of distress owing to fires, epidemics and other wide spread calamities.

13. COLLECTION OF STATISTICS: collection and compilation of such statistics

as may be found necessary either by the Mandal Parishad or Zilla Parishad or the
Government

14. Self Help: - Community Participation in development and Income generation

activity

15. TRUSTS: Management of trusts for the furtherance of any purpose.

15.A. As per Art.243 of constitution the state Govt. may endow such powers and
authority as may be necessary to enable them to function as institutions of self. Govt.
The powers transferred so far under eleventh schedule are as follows:

In addition, the statutory functions assigned to Mandal Parishad under each

sphere of activity are as follows.

i. Under Sec:168 of the PR Act, the MPDO and other officers and staff of MP
and the staff employed in the institutions and schools under Mandal
Parishad shall be subordinate to M.P. It shall review their work fix specific
tasks, issue directives and exercise such other specific functions as
prescribed under the rules:

22 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 ii. Sanction of all works, schemes and programmes subject to the rules made
in this behalf a careful monitoring of the execution of works, including the
revision of estimates due to escalations, including utilization of assets
movable and immovables. Mandal Parishads will be kept informed of the
condition usage the condition of buildings, quarterly review of adjustment
of dues from various District departmental heads, receipt of grants from
Government collection of rents and other dues from parties, lapsed deposits
which will from part of Mandal Parishad fund.
iii. Periodically review action in court cases against Mandal Parishad field either
by subordinates or lessees, contractors and others.
iv. On receipt of orders of Government transferring new schemes, institutions
to the control of the Mandal parishad, the Mandal Parishad resumes such
management and frames by laws for its management.

All items of expenditure incurred from the funds of the Mandal Parishads shall be
placed before the Mandal Parishads for its approval.
The Mandal Parishad shall sanction its budget (presented by the MPDO) of
estimated income and expenditure every year by 30th November. and submit it to
Zilla Parishad for approval by 15th January preceding the budget year (G.O.Ms.No.
15 PR&RDAccts.IV) dt.10.1.95.
The Mandal Parishad shall also forward to the Zilla Parishad its Annual
Administration Report in the prescribed format (presented by the MPDO) a narrative
as well as a statistical account of its activities for each by the 30th May of the
following year to the Zilla Parishad and Commissioner of Panchayat Raj with a copy
to Government. The Standing Committee NO.1 of ZP shall consider it and submit it
to Commissioner by 30th June of every year (G.0.Ms. No.28 PR&RD (Mandal)
(dt.16.1.98)
The Mandal Parishad shall submit its Annual Accounts in respect of Mandal
Parishad as approved by it by 15th May of each year as prescribed in G.O.Ms.No.559
PR&RD Mandal dt. 5.9.94.
i. The Mandal Parishad shall be competent to issue any direction to the MPDO or
the other subordinate staff. The Mandal Parishad shall have the power to call
for any document. Record or file in the custody of MPDO and MPDO shall
complywith such requisition. (Sec. 163 of the APPR Act, 1994)
ii. The Mandal Parishad shall have the power to call from any Village staff, any
information, in respect of any item within the scope of the functions of the Act

23 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 in respect of a village or a person or property there in and the saidofficer shall
comply with it.

The Mandal Parishad with the prior approval of Zilla parishad levy contributions
from the funds of the Gram Panchayats in the Mandal (Sec 161(3) of the Act).

The Mandal Parishad with the prior sanction of the Government levy surcharge on
land cess/ (in Andhra area) and local cess leviedin Telangana area [Sec:161(4)].

A Mandal Parishad shall have powers to impose duty in the form of surcharge on
any tax levied in Gram Panchayats. The priorpermission of Government will have to
obtained. [Sec.161(4)]

i. The Mandal shall endeavor to install among the people withinIts jurisdiction
a spirit of self-help and initiative and harnesstheir enthusiasm for raising
the standard of living.
ii. The manner in which these functions have to be exercised. the regulations
on financial powers, sanction and execution of works, programmesetc are
Prescribed under the rules Issued for each specific purpose.
a) A defect in the establishment of a Mandal Parishad
b) On the ground that the President, Vice President or member was not
entitled to hold or continue in office by reason of any disqualification or
by reason of any irregularity or illegality in his nomination or election as
the case may be or by reason of such act having been done during the
period of any vacancy in the office of the President, Vice President of
member of such Mundal Parishad. (Sec 251 of the APPR Act, 1994),

Some of the schemes specified in the Schedule II of S. 161 of the Act include.

Organizing Mahila Mandals, Yuvak Mandals and taking up such activities for
community benefit including improving literacy. promoting awareness campaigns for
family planning programmes.

Formation, maintenance and up-gradation of inter-village roads within the

Mandal area including widening up-gradation and acquisition of lands for the purpose
of laying roads by invoking provisions of Land Acquisition Act, 1894 or persuading
the owners to gift their lands for the public convenience which will be an asset to the
local community.

Maintenance of minor irrigation sources upto 80/40 hectares in Andhra and

Telangana area and taking up of a special maintenance and repairs to these sources

24 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
and restoration of standards as per norms once in 5 yrs according to the cycle system
approved in the master plan in respect of all MI sources in a Mandal. The system of
execution of works under Minor Irrigation has been revised in 1998.

To construct and maintain rest houses, Dharmashalas for the benefit of

travelling inspecting officers, and pilgrims visiting shrines and attending other
religious festivals, within the jurisdiction of the Mandal with the prior permission of
the Government.

To gather statistics relating to amenities available in the villages and hamlets

in the areas of the Mandal Parishads.

Maintain rural electrification schemes transferred to the control of the Mandal

Parishads promotion and popularization of devices for tapping wind power, solar
power etc., under non-conventional energy sources,

Establish and maintain libraries and promote cultural activities,

Establish and maintain markets serving the needs of a group of Panchayats.

The markets of district importance will be maintained by the ZP and markets of
Mandal level importance will be maintained by Mandal Parishad. The Mandal Parishad
will manage the mandal markets in terms of $112 (G.OMs.No.628 PR&RD Pts III)
dt.23.9.95(the Mandal is entitled to 35%) as its share from Mandal markets.

All government Social welfare programmesand schemes (Navaratnalu)

Review of implementation of public distribution system.

Take up such relief measures as assigned by the Government, Collector or

other officers during emergencies like floods, droughts, fire accidents, natural
calamities or outbreak of epidemics.

Mandal Parishad shall take up the review of the progress of expenditure,

achievements in physical and financial targets and the pace of progress of
expenditure of works for both plan and non-plan schemes under developmental
programmes in the jurisdiction of Mandal in respect of agriculture, animal husbandry,
education, social welfare, communications, electricity, housing, wage employment
schemes, industries and trade etc.

25 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 i. Agricultural programmes with references to extent of areassown both in Karif
and Rabi seasons under High yieldingvarieties and utilization of fertilizer and
pesticides etc., credit facilities to farmers and technical guidance provided to
them. (Raithu Bharosa Kendralu)
ii. The position regarding credit and subsidy adjusted by KVIC, State Khadi Board,
other corporations in Handloom sector etc., credit facilities extended to rural
artisans and marketing facilities, provided to them in the Mandal and the
incomes derived by various artisan groups and entrepreneurs in smalland
cottage industries and making suggestions in these spheres to the marketing
agencies at district and state level.
iii. Steps for achieving enrolment of children in the age group of 6-14 years by
arranging coaching to them outside school hours convenient to them, getting
admission to them in Government SC/ST/BC hostels, providing text books,
note books, uniforms to them free of cost.

V.a) Rural Housing programmes (PedalandarikiIllu-Jagananna Colonies)

d) Provision of medical and health facilities including functioning of primary health

centres, (YSR Arogya Sri, YSR Village Health Clinics)

e) Control of epidemics, sanitary arrangements (JSS) at fairs and festivals taking

place in the Mandal area

Progress of thrift and savings like investments in National savings, purchase

of national savings certificates, postal life insurance, group insurance schemes etc.,
in the Mandal areas.

The following items have to be placed before the Mandal Parishad for its
consideration, opinion and approval:

i) Under MGNREGS key activitiesPraposed Mandal Plan will be placed before

Mandal Praja Parishad.
ii) The progress of expenditure on works under the identified. watersheds
implemented in Mandal areas. The functioning of water development teams,
Watershed associations and review of progress of works and expenditure.
iii) Implementation of various area development schemesimplemented by
sectoral officers at the DRDA level or linedepartments will be place before
Mandal Parishad forinformation and review.

A Mandal Parishad shall be competent to exercise the powers and functions

assigned to it under the District Boards Act, including the powers to levy and
collect taxes under the provisions of the said Act.

26 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 a) Two or more Gram Panchayats may construct and maintain water works
for supply of water for drinking purposes or for washing purposes form
a common source and entrust its maintenance to the Mandal Parishad
on such terms as may be agreed upon [S. 162(1)] Rules under this
Section are under issue. Example multi village schemes
b) In the same manner the panchayats may entrust themanagement of
any institution or the execution or maintenance of any work.
c) Two or more Mandal Parishads establish and maintain common
dispensaries, child welfare centres and institutions of same kindand
maintain them as prescribed under Rules (S.162),

In respect of leases like fisheries, markets, under the control of Mandal

Parishad, if the lessee incurs loss of income due to closure of markets in instances
where it is closed for considerable period due to out breaks of epidemics on the orders
of competent authorities or the premises being inundated due to heavy floods, or in
the case of fishery rental due to breaches the fish getting escaped or beyond the
control, whole fish in tanks due to poisoning the circumstances of which are beyond
the control the Mandal Parishad can consider remission in the lease amounts payable
by lessee, upto Rs.1000/- and whenever higher amounts are involved submit
proposals to the higher authorities.

EMERGENCY RELIEF: The Mandal Parishads are alsoactively involved in arranging

relief or evacuating persons (during floods) in grave and emergency situations arising
out of natural calamities.
The main three functions of the Mandal Parishad are
i. Primary Education
ii. Maintenance of Minor Irrigation Sources
iii. Formation and Maintenance of Roads
I. PRIMARY EDUCATION:

The A.P. School Education Act 1998 regulate the Primary and Secondary
Education according to which parent teacher committees, School Education
Committees, Panchayat Mandal and ZP Education Committees play vital role for the
all-round development of the schools.

II. CONSTRUCTION AND MAINTENANCE OF ROADS.

The Classification of roads in the State are as follows:

27 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Mandal Parishads Roads.

The Mandal Parishad is entrusted with the formation and maintenance inter
village roads connecting different villages intense, and, roads connecting mandal
headquarters with the villages in mandal jurisdiction. The AEE/AE working in the
Mandal parishad should maintain record of all the roads belonging to the Mandal
Parishads, their length, amounts spent on each road during each year and the present
condition of the road and volume of traffic on these roads. Important roads where
there is higher volume of traffic should be given priority in maintenance. The Mandal
Parishads should take action for upgradation of roads, widening of roads wherever
required and proper maintenance.

A perspective plan (5year/3 year) of shelf of projects containing plans for

upgradation of earthern roads into metalled roads/and metalled roads into BT should
be prepared for taking up from funds under PMGSY /other Schemes.

TRAVELLERS BUNGALOWS:
There are some mandals which are maintaining travellers bungalows in their
jurisdiction which were constructed by the District Board and transferred to the
Control of Mandal parishads. The maintenance of these bungalows, the collection of
rentals from the occupants should be so managed in a manner that income. Would
be generated sufficient for their maintenance.

OTHER PROPERTIES: The Zilla Parishads and Mandal Parishads have some

lands at various places acquired for storage of works materials required for taking up
works departmentally. Such places should be carefully guarded, and protected from
encroachments. Similarly lands containing quarries of morum, gravel was also
acquired by the District Boards, By obtaining orders from Government such
properties can be proposed for public auction or used for any purposes of MP/ZP.

SELF-HELP: Mandal Parishads are instrumental for successful Implementation of

family planning programmes, rural health campaigns in villages, literacy campaigns,
afforestation programmes, farm and social forestry programmes, implementation of
intensive Child Development Schemes, programmes relating to special Nutrition for
children in the age group of 6 to 14. programmes for prevention of blindness and
health care of pregnant and nursing mothers etc.

28 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Powers and functions of the President and Vice-President:

SECTION -165

1) The President of a Mandal Parishad shall, -

a) exercise administrative control over the Mandal Parishad Development
Officer for the purposes of implementation of the resolution of the Mandal
parishad.
b) preside over and conduct the meetings of the Mandal Parishad and
c) have full access to all records of the Mandal Parishad.
2) In case of emergency the President may in consultation with the Mandal
Parishad Development Officer direct the execution of any work or the doing of
any act which requires the sanction of the Mandal Parishad and immediate
execution or the doing of which is, in his opinion, necessary for the service or
safety of the general public; but he shall report the action taken this sub-
section and the reasons therefor to the Mandal Parishad at its next meeting:
Provided that he shall not direct the execution of any work or the doing of any
act in contravention of any order of the Government.
3) The Vice-President shall exercise such powers and perform such functions of
the President as the President may, from` time to time, delegates him in
writing.
4) When the office of the President is vacant the Vice-President of the Mandal
Parishad shall exercise the powers and perform the functions of the President
until a new President is elected.
5) If the President has been continuously absent from the Mandal for more than
fifteen days, or is incapacitated for more than fifteen days, his power and
functions during such absence or incapacity shall devolve on the vice President.

2. MANDAL PRAJA PARISHAD PRESIDENT - FUNCTIONS

The President of a Mandal Parishad shall alsoperform the following functions:

29 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
I. STATUTORY:

1. He shall have access to all records of the Mandal Parishad.

2. The powers of President shall devolve on the Vice-President duringhis
absence for more than 14 days
3. The President can visit any office under the control of Mandal Parishad
4. a) He shall be competent to invite all officers of Government
departments.
b.) He will be in authority to fix the date and time of convening meeting
of MP and approve the agenda.
5. He will be entitled to attend the Zilla Parishad meetings as onex-officio
invite and participate in the deliberation of its meetings.
6. He shall attend such training programmes, seminars workshops
arranged by Government or other authorities at National or State Level
institutes.
7. The Mandal President shall pay dues to the Mandal Parishad before the
due dates served on the notices so that no room is given to question
disqualification for nonpayment of dues.
8. He shall not take up any contract works or accept any appointment or
position in any PR body or State or Central Government whichwill attract
provisions of disqualification contained under Section 18 to 22.
9. Shall be bound to take oath of office as required u/s 252 of APPR Act
within 3 months of assumption of office or in any of the first3 meetings
held within a period of 90 days.
10. Can resign his office by presenting his resignation to the CEOin the
manner prescribed under rules.
II. DEVELOPMENTAL:

Participate in the monthly review meeting with the MPDO and staff in the
matter of review of their work with reference to financial and physical targets for
programmes and schemes, management of institutions, preparation of budgets,
administration reports on time review of replies to audit paras, review of position
with regard to releases due from Government and Heads of Departments.

III. EMERGENCY POWERS:

1. In emergency situation like flood or drought, he in consultationwith MPDO,

or Collector may take up execution of any work formout of funds of the
Mandal and supervise the implementation.

30 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
IV. GENERAL:

1. He shall represent the Mandal as the Statutory Head of the mandal Parishad
at all public forums is entitled to participate in all Government functions like
foundations, inaugurations, ceremonies and all state functions and
celebrations taking place at Mandal level and his name should also find place
on the plaques.

V. ADMINISTRATIVE:

1. Shall have administrative control over the Mandal Parishad Development

Officer for the purpose of implementation of resolutions of the Mandal
Parishad.
2. Shall have such control and exercise such authority over the otherstaff of the
Mandal Parishad.
3. prescribed under the relevant rules applicable to the cadre. Shall be entitled
to attend all staff review meeting and review thework of all the field officers
and office staff who are employedin the Mandal Parishad.
4. Sanction casual leave to the MPDO and forward earned leave applications of
MPDO to the Chief Executive Officer of the ZP who is competent to sanction
earned leave upto one month or Commissioner of Panchayat Raj wherever
the Commissioner is competent as per G.O.Ms.No.480 dt 21.10.83.
5. All correspondence received from Government Commissioner PRand other
Heads of Departments at the State and at the District level may be shown to
the Mandal President.
6. The tappals addressed to the Mandal President should be sent to the Mandal
President. In case he is not available, the MPDOcan open the tappal and
takeaction and submit the papers to MandalPresident for perusal.
7. He shall be competent to inspect the work of the subordinate staff with the
assistance of MPDO. He shall deal through the Mandal Parishad Development
Officer in the matter of issuing instructions to the subordinate staff under the
control of the Mandal Parishad
8. Mandal President is entitled to inspect all works from the funds of the Mandal
Parishad.The Mandal President may also visit schools and other institutions
like anganwadis, MahilaMandal, VOsand encourage them to strengthen their
activities.
9. The Mandal President shall tour extensively in the Mandal area and find out
provisions made by PR institutions in matters relating todrinking water,

31 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Sanitation facilities, social forestry, ferry points, markets of Mandal parishad
social welfare hostels etc…,
10. He shall preside over all meetings of Mandal Parishad or the committees. He
should inspect the schemes implemented through Government funds.
11. He may participate in Joint Mandal Level Bankers Committee Meetings.
12. The President should visit as many SC, ST. BC localities to see
whetheramenities provided in the main village are extended to the
SC/ST/BClocalities and to redress their grievance if any and to take up
matterswith District Collectors/Heads of Departments for necessary action.
13. The Mandal President may also visit the SC.ST.BC, hostels functioning in the
Mandal and checkup the quality. The advice of the MP should be
communicated to the District Social Welfare Officer by the MPDO in the form
of 5 letter for suitable action.
14. The Mandal President is the ex-officio president of the Consultative
Committee of PHCS.
15. Mandal President is the Chairman of the Mandal Hospital Advisory Board.
16. a) The Mandal President is a member of Mandal Food AdvisoryCommittee
b) The Mandal President shall also can visit RBKS and vetarnery hospitals.

17. a) Mandal President shall periodically sit with the MPDO and the Senior
Accountant and review the financial position of the Mandal Parishad and
releases due from the Government.

18. The Mandal President may also visit the areas where soil conservation
programmes, afforestation programme under MGNREGS works and other
area development programmes.

19. Mandal President may also periodically visit and ascertain the progress and
distribution of house site pattas.

20. The Mandal President may visit libraries working under the control of Zilla
GrandhalayaSamstha.

21. Mandal President shall also ascertain about the community needs. like burial
and burning grounds, to various committees threshing floors, grazing
grounds in villages.

32 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 22. He shall exercise powers of supervision over the Gram Panchayats in the
Mandal where the funds of the Mandal Parishad are placed at the disposal of
the Gram Panchayat.

23. In case of emergency the President may in consultation with MPDO direct the
execution of any work or the doing of any act which requires the sanction of
Mandal Parishad which in his opinion necessary for the service or safety of
the general public. He should not do any work which is in contravention of
Government orders.

24. He shall also exercise such powers and performs such functions as may be
entrusted to him by the Government.

VI. MEETINGS:
1. He has no power to stop or adjourn a meeting at his own will. The President
shall decide all points of order.
2. The President should record the time of commencement and closure of the
meeting and sign the minutes then and there soon after the meeting is over

FUNCTIONS OF MEMBERS OF MPTC AND OTHER

CATEGORIES (UNDER S.149-151) Cooption Member, Second
Vice President
1. The Members of MPTC have a right to participate in the deliberations of the
Mandal Parishad meetings and bring to the notice of the Mandal (Parishad)
any observations regarding execution of works, suggestions for taking up new
works, defects or delays in execution, malpractices if any with regard to
execution of works, maintenance of institutions and other matters of general
importance within their knowledge.
2. Shall attend all meetings wherever intimation of notice is given to him and
shall not be absent continuously for a period of 3months to avoid incurring of
disqualification. Under S, 19,20 & 21. viz, of the Act the circumstances under
which MPTC members incur disqualifications are

1) Conviction by a Criminal court for an offence involving moral turpitude

2) Of unsound mind and stands so declared by a competent court.
3) For an offence under the Protection of Civil Rights Act, 1958

33 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 4) A deal, mute or suffering from leprosy
5) Undischarged insolvent
6) Has interest in a subsisting contract with Mandal Parishad
7) Employed in State/ Central Governments/Mandal or as legal
practitioner for Mandal Parishad or employed as ManagingAgent in
which share of Government is not less than 25%.
8) Is in arrears of any kind otherwise than in a fiduciary capacity
9) A person who is having more than two children.
10) Absents himself from 3 consecutive ordinary meetings over a period
of 90 days notices of which were duly served on him. He can however
apply for restoration once only during his term of 5yrs in office. He
may also apply for restorations for the second time to the Mandal
Parishad, which may restore him.
11) Fails to take oath of allegiance to the constitution as laiddown in Sec.
252 he shall cease to be a member if hefails to take oath in the periods
extended to him in termsof 3 to 5 of Sec. 252.

3. All Members have access to all records of the Mandal Parishadexcept records
of confidential nature.
4. Shall be entitled to receive honorarium (GOMS.No:89, Dated:07-09-2015,
MPP-Rs:6000/- MPTC-Rs:3000/-)
Mandal Praja Parishad Second Vice President: -

148. 153. 156.165, Sections of Andhra Pradesh Panchayat Raj Act 1994 some
amendments were made by the Government through the 14th Act dated 20-12-2021.
According to this order was given to elect two mandal vice- presidents in the mandal.

165 In sub- section 3 the term Vice- President should be substituted as one of
the Vice- Presidents. 165 In sub- section 4, the Vice- President appointed by the
District Collector to carry out the duties of the President shall perform the duties of
charge. A special meeting has been arranged for the election of the second Vice-
President on 4th January 2022.

*****

34 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Chapter - 4

POWERS AND FUNCTIONSOF MANDAL PRAJA PARISHAD

OFFICERS

Powers and Functions of Mandal Parishad Development Officer

Section:167 of the Act deals with the powers and functions of the Mandal
Parishad Development Officer. Under section 168 of the Act, the Mandal Parishad
Development Officer and other officers and staff of the Mandal Parishad and the
institutions and schools under the Mandal Parishad shall be subordinate to the Mandal
Parishad.
The Mandal Parishad Development Officer is the Chief Executive Officer of the
Mandal Parishad (Sec. 167(1)) The Mandal Parishad Development Officer shall
ordinarily attend the meeting of the Mandal Parishad and shall be entitled to take
part in the discussions there at but he shall not be entitled to vote or to move any
resolution He is responsible for the implementations the resolutions of the Mandal
Parishad.
The Mandal Parishad Development Officer shall implementthe directions if any
issued by Government for the implementation of the resolutions and if he fails shall
be liable for disciplinary action. If in the opinion of the Mandal Parishad Development
Officer the Mandal Parishad Passed a resolution either illegally or in excess or abuse
of powers conferred on it etc. be should immediately bring the fact to the note of the
District Collector and, if necessary, also the Government through President.
The Mandal Parishad Development Officer shall with the approval of, or on the
direction of the President, convene the meetings of the Mandal Parishad so that at
least one meeting of the Mandal Parishad is held every month. If the Mandal Parishad
Development Officer fails to discharge that duty, with the result that no meeting of
the Mandal Parishad is held within a period of ninety days from the last meeting, he
shall be liable to disciplinary action under the relevant rules.
Where the President fails to give his approval for convening the meeting so as
to hold a meeting within a period of ninety days aforesaid, the Mandal Parishad
Development Officer may himself convene the meeting in the manner prescribed
(Section 167 (3) of the Act)
It is the duty of the Mandal Parishad Development Officer to frame a Budget
showing the probable receipts and expenditure of the Mandal for the following year
and place it before the Mandal Parishad before 10th November, preceding the Budget
35 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
year for sanction. The Budget so sanctioned shall be submitted by the Mandal
Parishad Development Officer to the Zilla Parishad before 15th January for approval,
Vide section of the Act and GOMs No: 15 PR&RD Date: 10-1-95
The Mandal Parishad Development Officer shall soon after the completion of
the financial year, cause preparation of the Annual Accounts of the Mandal Parishad
for that year and after consideration of the same by the Mandal Parishad shall send
a copy to theDirector of Local Fund Audit not later than 30th April.
Under Section 268 of the Act Mandal Parishad Development Officer
shouldprepare the Administrative Report of the Mandal prescribed in GO Ms No: 28
PR & RD Dt. 16-1-98 and get it approved by Mandal Parishad. This report should be
sent to the Zilla Parishad before 30thof May every year.
He will have administrative control and supervision over the staff borne on the
establishment of the Mandal Parishad and the staff working in the institutions and
schemes transferred to the Mandal Parishad.
According to the orders issued in G.O. Ms No 489 PR&RD (E VIII date: 3-12-98. the
Mandal Parishad Development Officer is empowered:
a) To dispose of any sale movable property of the Mandal Parishad the value of
which does not exceed rupees five hundred in each instance, in consultation
with the President. Mandal Parishad, and
b) Sanction writes off of cessés on a requisition made by the Revenue Department
upto Rupees two hundred and fifty. (G.O.Ms.No.489 PR&RD EVII dt. 3-12-96)
c) Sanction for printing locally without referring to Govt. Press not exceeding
Rs.1000/- (Rupees one thousand only)
d) In case of emergency sanction expenditure upto Rs.500/- with the approval of
the President Mandal Parishad, every item of expenditure sanctioned shall be
place before Mandal Parishad for information.
Powers over Gram Panchayats

The Powers of Supervision of Mandal Parishad Development Officer over Gram

Panchayats are given in the Rules Issued with G.O.Ms.No.489 PR&RD (Estt. VII) Date.
3- 12-1996 Department as detailed below

In respect of any scheme, project institution or other work of a Mandal

Parishad entrusted to the gram Panchayats within its jurisdiction and also in respect
of programme of Gram Panchayats having a direct bearing on the development
activities of the Mandal Parisad, the Mandal Parishad Development Officer may enter
on and inspect

36 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 a) An immovable property, or any work in progress under the control of any
Gram Panchayat or its executive authority.

b) Any institution maintained by or under the control of any Gram Panchayat

and any records, registers or other documents kept in such institution

c) The office of any Gram Panchayat and any records. register or other
documents kept therein.

The Mandal Parishad Development Officer may in pursuance of the

commendations of the Mandal Parishad.

a) Direct any Gram Panchayat to make provision for and to execute or provided
public worm or amenity or service corresponding to or directly bearing on any
scheme of the Mandal Parishad.

b) Call for any record, register or other document in the possession or under
the control of any Gram Panchayat or executive authority.

c) Require any Gram Panchayat or executive authority to furnish any return

plan, estimate, statement, account or statistic.

d) Require any Gram Panchayat of executive authority to furnish any

information or report on any matter connected with such Gram Panchayat.

e) Record in writing for the consideration of any Gram Panchayat or excutive

authority any observations in regard to its or his proceedings or duties

Where a scheme or work of the Mandal Parishad is entrusted to two or more

Gram Panchayats jointly and where two or more Gram Panchayats have take up any
scheme or work as Joint venture having a direct bearing on any development activity
of the Mandal Parishad, the Mandal Parishad Development Officer shall have the same
powers as are specified in rules 1 and 2 over such Gram Panchayats in respect of
such scheme or work

The powers exercisable by the Mandal Parishad Development Officer, under

the above paras shall be in addition to, and not in derogation of any powers
exercisable by other competent Officers of the Government under the control of the
Commissioner Panchayat Raj.

Extension Officer (Panchayat Raj and Rural Development

G.O. Ms. No. 410, PR&RD. Dated 28th December, 2011.

37 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
(I) Administrative Functions and Responsibilities:

1. Exercise supervision and control and provide guidance to the Gram

Panchayats.
2. Ensure preparation of annual budget, replies to audit reports of the Gram
Panchayats.
3. Ensure maintenance of Gram Panchayat accounts strictly in accordance with
the rules and upload the accounts.
4. Ensure reconciliation of Gram panchayat Accounts.
5. Inspect all Gram Panchayats in the Mandal in every quarter, and submit a
detailed Inspection Report to Divisional Panchayat Officer. Inspections include
physical verification of Gram Panchayat Properties including movable and
immovable properties.
6. Hold enquiries on complaints of maladministration in Gram Panchayats.
7. Submit report to the MPDO and D.L.P.O. on the disqualification of Sarpanches
and Ward Members of Gram Panchayats and also casual vacancies of the
members
8. Authority competent to sanction casual leave to Panchayat Secretaries.
9. Act as incharge MPDO in the absence of MPDO under the orders of Chief
Executive Officer, Zilla Parishad.
10. Review the work of Panchayat Secretaries.
11.Ensure Gram Panchayats should conduct the general body meetings and Gram
Sabhas regularly.

(II) Financial & Development functions and responsibilities

1. Report to the concerned on the occurance of mis-utilization of funds in Gram

Panchayats.
2. Ensure collection of taxes, fees, and other amounts due to the Gram
Panchayats.
3. Attend the auctions and sales conducted by the Gram panchayats

(III) Functions and Responsibilities in Capacity Building Activities

1. Conduct training to all Sarpanches and Ward Members.

2. Ensure all official functionaries such as Panchayat Secretaries and other staff
members of Gram Panchayat should attend the training courses organized
by the APSIRDPR/ETCS and other training institutes.
38 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
(IV) General Functions:

1. Attend any other functions or responsibilities entrusted by the higher level

authorities etc. Are the functions and responsibilities of the Extension Officer
(PR&RD).
Administrative Officers - Mandal Praja Parishad Office
Job chart of Administrative Officer (Superintendent)
G.O.Ms.No.88.PR&RD, Dated: 15-12-2021.
Nature of Work

1. Overall supervision of office work, All the files that go to the MPDO
shouldcirculated through Administrative Officer, including those pertaining to
Engineering, Rural Development, Pension Scheme, All Welfare Schemes,
Elections and Education (all corporations) etc.
2. Supervision of Attendance Register, Movement Register, C. L’s Register, Run-
on-note etc.
3. To act as Chief Accountant and to Supervision of all accounts maintained by
the Senior Asst, such as Cash Books, Pass Books, Cheque Books, M-Books,
Scrutiny of Final bills of M.P. General Funds and other Schemes His main
function is to act as financial advisor and as an internal auditor.
4. Preparation of replies to all Audit Objections. Preparation of Monthly accounts/
Annual accounts / Budget Estimates.
5. Revised Estimates, Number Statements and U. Cs etc... Access to information
of all sections and responsibility to answer all correspondence from the higher
authorities in the absence of MPDO.
6. Sanction of C. Ls to the staff of MPPS
7. Certify the Reconciliations of Treasury balances and Bank accounts of all
Schemes and Grants maintained by Mandal Parishad in every month.
8. Convening the weekly review meeting in the Mandal to monitor the work done.
Regarding MGNREGS-
9. Maintaining proper accounts of the resources received, released and utilized.
10. Maintain all the accounts of MGNREGS.
11. All the bills of MGNREGS should be circulated through A.O iv Maintain payment
watch Register.
12. Monitor the payment cycle.
13. Monitor the work of Computer Operator.
14. Attestation of all entries in Service Registers of Staff.
15. Public Information Officer for RTI Act.
39 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Job Chart of Mandal Education Officers

(Rc. No .1998/C2-1/96 of C&DSC. A.P, Hyd dt.16.8.1996)

Academic functions.
Inspections and visits.
Maintenance of Inspection visit charts.
Inspections and visits to hostels.
Conduct of Meetings and organization of Seminars and Workshops.
Academic and innovative practices for Improvement of Quality of Education in
PS/UPS.
Trying out innovations in selected schools.
Administrative Actions: GOMS No: 2, and AP Gov order GOMS No: 117, Date: 10-06-
2022.
Enrollment and Educational Statistics.
Incentive Schemes Amma Vodi.Supply of JaganannaVidyakanuka.
Fixation cadre strength, Vacancy positions, Recruitment, Pensions, Transfers,
Deceased Teachers S.R.s etc.
Implementation of Mid-Day Meals Scheme JagannaGorumudda.
Adequacy Functions.

Mandal Assistant Executive Engineer A.E.E (PR)

Mandal Praja Parishad is responsible for infrastructure development for the

convenience of the people. Mandal Engineering Officer plays an important role in
managing and monitoring the development. Mandal Engineering Officer to implement
the development plans of Gram Panchayat, Mandal Praja Parishad Cooperation is
especially important.

A.E. E (PR) under administrative control ofM.P.D. Oand under technical control
of D.E.E. Sanction of leaves and technical permission for all works related to Mandal
Praja Parishad

He should assist the MPDO in the matter of calling of tenders and finalization
to contractors/ agencies for execution of works. He is responsible for issuing mark
out, commencement and completion of works, getting measurements and check
measurements recorded in MBooks and preparation and submission of bills to the
MPDO.

On requisitions received from the Gram Panchayat including works under

MGNREGS schemes like rural roads maintenance, rural water supply scheme, minor
irrigation schemes etc.

40 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Registers of roads under Mandal Praja Parishad should be maintained.

Full details of the buildings, places and their use in Mandal Praja Parishad should be
entered in the register.

Deductions should be observed and recorded as prescribed in M-Book. For example,

seinerage charges, quality control, labour cess etc.

Supervision of engineering staff including Engineering Assistants in Gram

Sachivalayams.

Assistant Executive Engineer A.E.E (RWS)

A.E RWS have a detailed list of village wise minor irrigation tanks, their extent
of ayacut area and the division of tanks areas wise for taking up of special repairs so
as to ensure that once in 5 yrs. all tanks are repaired to the designed level of
standards, under the cycle system.

A register of all drinking water sources tanks, protected water supply schemes,
hand bore wells.
He should also prepare estimates for strengthening of MI tank bunds, removal
of silt etc., every year and place proposals before the Mandal Parishad for their
sanction. Whenever any quarrying is permitted for sand, he should check the
condition of bund earmark the areas wherever such quarrying can be taken up along
with safety of structures, surplus weirs and matter connected with digging up to
porus strata.

He will responsible for maintenance of supply of drinking water, sanitation

works. He will be assisted by Engineering Assistants in Gram Sachivalayams in these
activities.
Tied grant works of 15th finance mostly related to RWS functionaries.

Job Chart of the Panchayat Secretary

G.O.MS No.149 PR&RD (Mdl-1) Department, Dated:30-09-2019

The following Rules relating to the functions of Panchayat Secretary under

section 268 read with 36(6) of Andhra Pradesh Panchayat Raj Act, 1994 were issued
through G.O.Ms.No.199, PR&RD, Dated. 18-05-2007. The duties of Panchayat
Secretary were divided into 3 categories. The job chart of Panchayat Secretaries
specifically includes all these functions listed below.
Administrative Functions:

1. The Panchayat Secretary shall be responsible for discharging the functions

vested on him/her by the Act, allied Acts, and Rules in addition to the functions
specially assigned by the Government from time to time.
2. He/ She is the Executive Authority and also Convener/ Secretary to Village
Secretariat of the Grama Panchayat.

41 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 3. He/She shall collect taxes and non-taxes of the Gram Panchayat promptly
anddeposit them in the treasury regularly. Shall not keep huge amounts as
cash in hand.
4. He/ She shall maintain and act as the custodian of the entire records/ registers
ofthe Gram Panchayat including cheque books.
5. He/She is subordinate to the Gram Panchayat and shall function under the
controlof the Sarpanch of the Gram Panchayat.
6. He/ She shall convene and ensure arrangements for periodical conduct of all
statutory meetings such as Grama Panchayat/ Village Secretariat meetings,
Standing Committee meetings, and Grama Sabhas as directed by the
Sarpanch.
7. He/ She shall attend the meeting of the Gram Panchayat/ Village Secretariat
and Functional committees thereon with the consent of the Sarpanch.
8. He/ She shall implement the resolutions of the Gram Panchayat/ Village
Secretariat and of the committees thereof.
9. He/ She shall co-ordinate & supervise the officers and employees working
under the village secretariat.
10. Hve power to initiate disciplinary action against the employees of the
VillageSecretariat.
11. He/She shall protect the Government properties and take effective steps to
safeguard the interest of Government.
12. He/She shall be the general custodian of all assets of the Grama
Panchayats/Village Secretariats.
13. He/She shall take action against the encroachments, damage or misuse of
Panchayat lands and buildings if any and report to the Gram Sabha/ Higher
authorities with the support of Village Revenue Officer.
14. He/ She shall assist authorities during the floods, cyclone, accidents etc., and
take up preventive, relief and rehabilitation work with the support of Village
Secretariat Functionaries.
15. He/ She shall take mitigation and preventive measures and report any
outbreak of communicable diseases especially Malaria, Japanese encephalitis
and Gastroenteritis and other such diseases to the nearest Primary Health
Centre immediately with the support of ANM and VRO.

42 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 16. He/She shall responsible for the total sanitation (including personal,
community hygiene and Solid and Liquid Waste Management, ODF) in the
village.
17. He/ She shall assist the integrated child development scheme functionaries in
implementing their various activities with the support of Women & Child
Development Assistant.
18. He/ She shall act as Registrar of births and deaths primarily, as per act and
rules and also issue Birth and Death Certificates. Submit Monthly Report Birth
and Death Information to the Revenue Department (concerned Tahsildar / Dy.
Tahsildar) by 5th of succeeding month with proper acknowledgement.
19. He/She shall act as Marriage Officer, as per act and rules and also issue
Marriage Certificates.
20. He/ She shall place the needs/ beneficiaries/problems identified by Village
Volunteers and verified by the Functional Assistants of Village Secretariat
before Grama Sabha.
21. He/She shall perform election duties.
22. He/ She shall report cases of atrocities against Scheduled Caste and
ScheduledTribes with the coordination and support of (Social/ Tribal) Welfare
Assistant andVRO.
23. He/ She shall strive for eradication of untouchability by providing access to
Scheduled Castes and Scheduled Tribes in temples and removal of
discrimination in all forms against the Scheduled Caste / Schedule Tribe
population in coordination with VRO, Social/ Tribal Welfare Assistant.
24. He/She shall report on the atrocities against women and children to the
authorities concerned and to take action within 24 hours with the help of
Women Police.
25. He/ She shall assist and provide information to the concerned officials about
anyblack-market sales of seeds, fertilizers and pesticides with the support
andcoordination of Agriculture Assistant.
26. Shall ensure proper coordination between the Grama Panchayat and
VillageSecretariat Functional Assistants. Act as administrator of various
softwares used in office and shall assign login facilities to Functional Assistants
as users with privileges.

43 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 27. Shall Call for and Conduct random checks of files and registers in office and
record observations/directions there on and initial with date and seal to ensure
proper maintenance of Records.
28. Shall discharge various duties such as Advisor to the Grama Panchayat,
Implementing Officer, Finance Manager, Tax assessment Authority, Licensing
Authority, Permitting Authority, Registrar of Births & Deaths, Marriage Officer,
Estate Officer, Drawing & Disbursing Officer, Assistant Public Information
Officer etc., as conferred on him/her by various statutes diligently.

Financial Functions

1. The Panchayat Secretary of the village secretariat acts as DDO (Drawing and
disbursing officer) and the pay and allowances of all the staff of Village
Secretariat will be disbursed by her/him. The honorarium of Village Volunteers
also will be paid by the Panchayat Secretary.
2. Payments shall be made either by pay order or by digital transaction for all
kinds of expenditure authorized by Grama Panchayat.
3. Prepare the annual accounts, Budget Estimates and the DCB statement of
thepreceding financial year and place before the Grama Panchayat to ensure
itsapproval and submission to AP State Audit Department authorities before
the 15thMay of succeeding year.
4. Furnish the returns, accounts statements, Administrative Report and other
details when called for by the Government or any audit authority.
5. Inspect or cause to be inspected the accounts of the line departments under
the control of the Grama Panchayat.
6. Coordinate with Functional Assistants in utilization of the plan/ programme/
schemefunds as per the GPDP and to render utilization certificates to
Government asordered by it.
Functions under Community Welfare and Development
1. He/She shall ensure payment of all types of social security pensions through
Welfare Assistant.
2. He/She shall furnish the particulars about implementation of developmental
activitieswith the support of Village Secretariat Functionaries.
3. He/She shall take steps to prepare the consolidated list of identified needs
from the data collected by the Village Volunteers with the help of Digital
Assistant and shall prepare the sector wise draft list of heads of household
under the poverty line, keeping the names starting with the lowest levels of
44 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 income and upward with the help of Village Secretariat Functionaries from the
household data collected by the Village Volunteers.
4. He/She should prepare the Gram Panchayat Development Plans for the
holistic, Sustainable development of the village with support of Elected
Representatives, Village Secretariat Functional Assistants and Village
Volunteers by ensuring maximum public participation.
5. He/ he shall motivate the women along with the Women Police, Women & Child
Development Assistant for formation of new self-help groups by encouraging
the habit of thrift, impart best principles of group management in the self-help
groups through regular training and capacity building.
6. He/She shall attend monthly staff meetings convened by President, Mandal
Praja Parishad and Mandal Parishad Development Officer and other meetings
convened by District Officer on behalf of the Village Secretariat.
7. He/She shall support the V.T.D.A. along with the Village Secretariat
Functionaries in preparation of Micro plans and in implementing them and shall
attend the meetings of V.T.D.A.
8. He/She shall coordinate and support Agriculture/Horticulture/Sericulture
Assistant for agricultural development and in implementing its programmes
and in disseminate extension information.
9. He/she shall assist in implementation of Jalayagnam and Employment
Guaranteescheme with the support of Engineering Assistant.
10.He/She shall organize to collect the details of seedlings planted in each
location, motivate the concerned to protect them and collect percentage of
survival periodically along with the Agriculture/ Horticulture/ Sericulture
Assistant.
11.He/She in coordination with Education & Welfare Assistant shall assist the
Education department in their enrolment drive and shall take steps to improve
functional literacy of adults.
12.He/She shall assist in maintaining and update of Gram Panchayat Information
Board and Information Boards relating to assets in the villages.
13.He/She shall mobilize the public participation in Natural Resource
Management, jointforest Management/Community Forest development.
14.Cause beat of tom-tom and adopt other methods for informing people about
events.

45 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 15.He/She shall attend to any other duties as assigned by the competent
authorities from time to time.
Program Officer (PO):
M.P.D.O has to act as Program Officer MGNREGS
(Memo.No.1261/EGS/PM(T)2011.Dated.1612.2011.)
1. Mobilize labour and open up works in all villages in all GPS/habitation.
2. PO shall ensure that sufficient shelf of works exist to meet the labour demand
and ensure that all labour HH will get entitled wage days.
3. PO will ensure that the work applications from SSSS are collected by FA and
receipts are given and see that works are opened based on the demand.
4. PO shall over see on Work Employment Plan (WEP) done every month to all
the SSS groups in the mandals.
5. PO shall responsible to maintain attendance register and see that all staff
should come in time to office.
6. PO shall over see that work commencement letters; Muster rolls are issued to
all SSS as per the written demand/oral demand/WEP.
7. PO shall ensure the capacity building/strengthening of SSSS and Mates.
8. Po shall ensure that all the labourers are formed into SSSS.
9. PO shall ensure for continuous capacity building of FAS/TAS especially on
rights and entitlements and on guidelines issued time to time on the
implementation of the scheme.
10. PO shall receive the filled-up Muster rolls along with M. Books and ensure that
they are scrutinized properly and see that the pay orders are generated by the
Computer operator in time.
11. PO shall coordinate with all EGS staff and ensure that the pay orders are
generated within 3 days from the date of closure of muster.
12. PO is responsible to conduct weekly meetings with all FAS/TAS in the mandal.
13. PO can initiate, recommend disciplinary action against erring APO/TA/EC/CO
to Project Director DWMA with a copy to District Programme Coordinator.
14. The PO shall report to Asst Project Director in the implementation of EGS.
15. The PO shall check the Muster rolls by taking actual roll call and sign in the
muster roll for at least 2 musters per day for 4 days in a week.
16. PO shall ensure the work site facilities at work site in all the villages.
17. PO shall be responsible to conduct the monthly meeting of APNA-NGO's.

46 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 18. PO shall ensure that all necessary documents and records will be furnished to
social audit teams for conducting regular social audit and also regular
concurrent social audit. PO shall also produce necessary documents to quality
control teams.
19. PO shall produce of books of accounts, bills, vouchers and other necessary
records to internal audit.
20. PO shall be responsible for issuing of new job cards for all Households whoever
applied for new job cards.
21. PO shall oversee distribution of pay slip to the labours in time through.

FAs.
22. PO shall ensure that the wage payments are disbursed by the paying agencies
i.e., business correspondents/post masters in time on thedisbursement dates
in the villages.
23. PO shall ensure that the medical bills of the injured labourers arescrutinized
and paid in time.
24. PO shall be responsible for Grievance redressal pertaining to MGNREGS.
25. PO shall ensure to maintain all mandated records in MCC.
26. PO shall ensure that all APO/EC/TA/FA to upload the eMMS data ondaily basis.
27. PO shall ensure that Unemployment Allowance to Wage seeker’s is paidas per
rules.
28. POS shall be responsible for opening of accounts to new labourers in the Post
offices or Banks.
29.The POS shall take prompt action to pay the required compensation tothe
Wageseeker as per the rules.
Additional Programme Officer (APO):
1. Mobilize labour and open up works in all villages in all GPs/habitation.
2. Identification of new works and ensure to sufficient shelf of works to meet the
labour demand.
3. APO will ensure that the work applications from SSSS are collected by FA and
receipts are given and see that works are opened based on the demand.
4. APO shall ensure Work Employment Plan (WEP) done every month to all the
SSS groups in the mandals.
5. APO shall ensure that work commencement letters, Muster rolls areissued to
all SSS as per the written demand/ oral demand/WEP.

47 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 6. APO shall take responsibilities of strengthening the SSSS and Mates and also
ensure that all the labourers are formed into SSSS.
7. APO shall take responsibility of continuous capacity building of FAS/TAS
especially on rights and entitlements and guidelines in the implementation of
the scheme.
8. APO shall receive the filled-up Muster rolls along with M. Books and ensure
that they are scrutinized properly and see that the pay orders are generated
by the Computer operator in time.
9. APO shall coordinate with all FA, CO, TA& ECs and ensure that the pay orders
are generated within 3 days from the date of closure of muster.
10. APO shall record the change request and troubleshooting issues releatedto
software required in the mandal through Request tracking system (RTC) in
online.
11. In the absence of Programme Officer, the Addl.PO will review weekly meetings
with all FAS/TAS in the mandal.
12. To initiate, recommend disciplinary action against erring FA/CO/TA to PO with
a copy to Project Director, DWMA.
13. The APO shall be under administrative control of Programme Officer
andtechnical control of Asst PD. The APO will not report to the Engineering
Consultant.
14. The APO shall check the Muster rolls by taking actual roll call and sign in the
muster roll for atleast 2 musters per day for 4 days in a week.
15. Addl. PO shall ensure the work site facilities at work site in all thevillages.
16. In the absence of PO, the APO shall conduct the monthly meeting ofAPNA-
NGO's.
17. APO shall ensure that all necessary documents and records will be furnished
to social audit teams for conducting regular social audit and also regular
concurrent social audit.
18. APO shall be responsible to produce books of accounts, bills, vouchers and
other necessary records to internal audit.
19. APO shall ensure that new job cards are issued for all Households, whoever
applied for new job cards.
20. APO shall ensure regular update of job cards of all labourers and also updation
GP registers in the villages.

48 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 21. Addl.PO shall ensure distribution of pay slip to the Laboure Intime through
FAS.
22. APO shall ensure that the wage payments are disbursed by the paying agencies
i.e., business correspondents/post masters in time/on the disbursement dates
in the villages.
23. APOS shall ensure opening of accounts to new labourers in the Post offices or
Banks.
24. Addl.PO shall see that the medical bills of the injured labourers are scrutinized
and paid in time.
25. The APO shall ensure that Computer operator shall maintain recordsand
documents properly in the mandal in the MCC.
26. The Computer Operator will report to the APO who will properly guidethem in
taking up the various transactions like generations of job cards, pay orders
and generation of other documents, for the smooth implementation of the
scheme.
27. The APO should live and stay in Headquarters. If he/she wants to leave
headquarters he shall take permission from the Programme Officer under
written intimation to Asst. PD.
28. Addl.PO shall responsible for Grievance redressal.
29. Addl.PO shall ensure that the recoveries proposed by the Quality controland
Social Audit are affected.
30. Addl.PO shall maintain all mandated records in MCC.
31. Addl. PO shall responsible for organizing trainings at mandal level.
32. Addl.PO shall take responsibility for issuing and receiving muster rollsand
maintain muster watch register.
33. APO shall ensure that all TA/FA to upload the CMMS data on daily basis.
Powers and functions of the Chief Executive Officer,
Zilla Parishad
[G.O.Ms.No. 488, Panchayat Raj and Rural Development (Estt. VII) Department,
dated 03-12-1996]
In exercise of the powers conferred by sub-sections (1) and (3) of section 268 read
with sub-section (4) of section 186 of the Andhra Pradesh Panchayat Raj Act, 1994

49 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
ADMINISTRATIVE

1) Call for any information, return, statement, account or report from any Office,
or servant of, or holding office under the Zilla Parishad or Mandal Parishad,
including Parishad Educational Officer, Accounts Officer and Executive Engineer
(Panchayat Raj).
2) Supervise and control the execution of all activities of the Zilla Parishad.
3) Intimate the vacancies whether casual or arising by efflux of time in the office
of the various members of the Zilla Parishad and any Standing Committee
thereof and fix dates for elections at ordinary meetings, Intimate the vacancies
whether casual or arising by efflux of time in any of the standing committees
to the Chairman of the Zilla Parishad.
4) Have administrative control over all Officers working under the Zilla Parishad.
5) Sanction increments and all kinds of leave except special disability leave and
study leaveto Mandal Parishad Development Officers.
6) Make additional charge arrangements of the Mandal Parishad Development
Officers during training, leave, etc., and to sanction charge allowance as per
rules.
7) Initiate Confidential Reports every year on the work of the District Officers
under the control of the Zilla Parishad including the Deputy Chief Executive
Officer, Zilla Parishad, Mandal Parishad Development Officers and Parishad
Education Officer and shall countersign confidential reports of employees under
the Zilla Parishad belongingto Education, Accounts, General and Engineering
Wings which will be initiated by wing officers concerned and be the custodian
of the personal files.
8) Review the work and diaries of Deputy Chief Executive Officer, Parishad
Education Officer, Executive Engineer (Panchayat Raj) and Mandal Parishad
DevelopmentOfficers and other Officers under the control of the Zilla Parishad.
The Superintending Engineer shall receive copies of the Chief Executive
Officer's review of Executive Engineers' diaries.
9) Countersign Travelling Allowance bills of Deputy Chief Executive Officer,
Parishad Education Officer, Executive Engineer (Panchayat Raj) and other
Officers under the administrative control of the Zilla Parishad.
10) Sign and drawing his own Travelling Allowance bills.

50 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 11) (a) to inspect Mandal Parishads in the district excluding the Mandal Parishads
to be inspected by the District Collector and Revenue Divisional
ollector including the half yearly inspection of loan branch.
(b) to make up random inspection of Mandal Parishads and Gram Panchayats.
FINANCIAL
12) (a) Sanction payment of advance of Pay and Travelling Allowance on transfer to
the categories of employees specified below.
(1) Superintendents, Senior Assistants, Senior Accountants of Zilla Parishad.
(2) All Medical Officers of regular dispensaries and C.D.M. Stores, Zilla Parishad.
(3) Headmasters and Teachers of Zilla Parishad Secondary Schools.
(b) Supply of medicines and other accessories subject to the budget provisions
and to sanction the cost on production of bills.
(c) any other advance permissible under the rules.
13) Sanction the investigation into the delay in the payment of the salaries and
allowances of employees of Zilla Parishad and sanction the payment after
investigation, if the claim does not exceed two years.
14) Sanction excess consumption of petrol for vehicles of Zilla Parishad provided the
excessis not more than 25% of the scheduled quota.
15) Sanction amounts for payments of compensation for land acquisition determined
by the Land Acquisition Officer.
16) Sanction time barred travelling allowance bills of non-officials except Chairman,
ZillaParishad.
17) Seal, endorse, transfer, negotiate or otherwise deal with Government securities,
standing in the name of erstwhile District Board and Zilla Parishad with the
approval of the Zilla Parishad.
18) Sanction investments of the funds of the Zilla Parishad in Government securities,
Co- operative and Commercial Banks and National Saving Certificates with the
approval of the Zilla Parishad.
19) Sanction House Rent for the Zilla Parishad or other Panchayat Raj Offices on the
strength of valuation certificae exceeding Rs.1,000/- (Rupees One thousand only)
par month but not exceeding Rs.1,500/- (Rupees One thousand five hundred
only) per month.
20)Sancation contingent expenditure upto Rs.1,000/- (Rupees One thousand only)
in each.

51 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
21) Sanction expenditure towards maintenance of Light/Heavy Motor Vehciles,
repairs to Zilla Parishad Vehicles upto the limit of Rs.10,000/- (Rupees Ten
thousand only).
22) Permit the Headmaster of Secondary Schools to utiliseupto Rs.750/- (Rupees
Seven Hundred and fifty only), from the Audio-Visual Education Fees for
electrification of school buildings.
23) Sanction payment of taxes, fees, land revenue and charges payable to State
Funds (Revenue Department) by the leases of endowment lands.
24) Sanction payment of the postal and printing charges.
25) In cases of emergency, sanction expenditure upto Rs.1,000/- (Rupees One
thousand only) with approval of Chairman, Zilla Parishad.
26) Sanction for purchase of stationery not exceeding Rs.1,000/- (Rupees one
thousand only) per annum.
27) Sancation for purchase of steel and wooden furniture not exceeding Rs.2,000/-
(Rupees two thousand only) and Rs.1,000/- (Rupees one thousand only) for
repairs to furniture per annum.
28) Sanction for purchase of bulbs and lamps not exceeding Rs.500/- (Rupees Five
hundred onlyd) per annum.
29) Sancation for purchase of books, maps and periodicals not exceeding Rs.400/-
(Rupees Four hundred only) per annum.
30) Sanction for repairs to typewriters not exceeding Rs.600/-(Rupees six hundred
only) per annum.
NOTE: - Every item of expenditure sanctioned by the Chief Executive Officer shall be
placed with the remarks of the Accounts Officer, Zilla parishad before the Standing
Committee for information. Countersign and sanction authority of his own TA Bills.

*****

52 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Chapter – 5
MANDAL PRAJA PARISHAD MEETINGS
((Section 160 of APPR Act 1994 vide (GOMS.No.218 PR&RD dated 31.3.95))

Introduction: Parishad means assembly. Mandal Praja Parishad means People's

Assembly organized at Mandal level. We will know about the organization of Mandal
Parishad meetings, which is the HEART of Mandal Praja Parishad’s administration.
The Mandal Praja Parishads have been legislated to enable them to function as
effective local governments.
Mandal Parishad and Zilla Parishads
General
2. (i) A meeting of every Mandal Parishads/Zilla Parishad shall be convened
Once in every month for the transaction of business upon such dates and at
such times as it may arrange and also at other times as often as the meeting
is called by the President of the Mandal Parishad/Chairman of the Zilla
Parishad.
(ii) The Mandal Parishad Development Officer/Chief Executive Officer shall.
With the approval or on the direction of the President/Chairman concerned.
Convene the meetings of the Mandal Parishad /Zilla Parishad as above.

Provided that where the President Chairman fails to give his approval for
convening the meeting within a period of 90 days from the last meeting the Mandal
Parishad Development Officer/Chief Executive Officer may himself convene the
meeting after issuing notices to the members and permanent invitees immediately
in respect of the meetings to be held and also inform the President/Chairman in the
matter immediately.
Provided further that if any Mandal Parishad Development officer Chief
Executive Officer fails to convene the meeting within a period of 90 days from the
last meeting, he shall be liable for disciplinary action under the relevant rules.
3. No meeting shall ordinarily be held on any day during the period when the
State legislative Assembly or either House of Parliament is in session.
However, a meeting may be convened on a holiday, if the State Legislative
Assembly or either House of Parliament is in session.

4. (i) No meetings shall be held unless notice of the place, date and time of the

53 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Meeting and of the business to be transacted thereof is given at least six clear
Days before the date of the meeting. The meetings of the Mandal
Parishads/Zilla Parishads and Standing Committees of the Zilla Parishads shall
be held in their respective Head Quarters offices only.

(ii) In case of urgency, the President/Chairman may convene a meeting

Giving atleast two days notice.
5. The agenda for the meeting, with notes on each item along with the issues
that require consideration shall, as far as possible, be prepared in Telugu by
the Mandal Parishad Development Officer/Chief Executive Officer in
consultation with the President/ Chairman. The Mandal Parishad Development
Officer/Chief Executive officer may include in the agenda any subject which in
his opinion should be considered by the Mandal Parishad and shall include
therein any subject specified by the President/Chairman.

6. (i) The President/Chairman shall, on receipt of a requisition in writing signed

by not less than one-third of the members then on the Mandal Parishad/Zilla
Parishad specifying the resolution, which is proposed to be move all for a
special meeting.

(ii) The draft notice of the meeting called by the members signing the
Requisition shall be signed by such members and the notices of that meeting
Addressed to individual members shall be authenticated by the Mandal
Parishad Development Officer.

(iii) If. The President/Chairman fails within three days from the delivery of
Such requisition to call a meeting on the day specified therein. Meeting may
Be called by the members signing the requisition subject to the provisions of
Rule 7.

7. (i) No special meeting shall be held unless at least seven clear days notice
specifying the purpose for which such meeting is to be held and the place, the
date and time there of has been given by separate communication addressed
to each member.

54 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 (ii) A properly convened meeting of a Mandal Parishad or Zilla Parishad shall
Not be postponed to a later date except on a written request signed by not
Less than one- 1/2- half of the total number of members than on the Mandal
Parishad or Zilla Parishad

8. Every meeting shall be presided over by the President/Chairman and in his

absence by the Vice-Presidents, Vice-Chairmans and in the absence of both
the President and the Vice-President/the Chairman and the Vice-Chairman. by
a member chosen by the members present at the meeting.

9. Whenever the President Chairman finds it necessary to temporarily leave the

Chair. He may call on the Vice-Presidents/Vice-Chairmans on in the latter's
Absence some other member to preside.

10. If the Offices of the President and the Vice-Presidents/the Chairman and the
Vice- Chairmans are vacant. The duties assigned to the President/Chairman
under rules 4 and 5 of these rules shall be performed by the Mandal Parishad
Development Officer/Chief Executive Officer.

11.All the meetings of Mandal Parishads/Zilla Parishads shall be open to the

Public. Provided that the presiding member and in the case of a meeting for
The consideration of a motion expressing want of confidence convened under
Section 245 of the Act, the District Collector in the case of Zilla Parishad or
Any Officer authorised by in any him to preside over the meeting of Mandal
Parishad as the case may be, may in particular case direct that the public
Generally or any particular person shall withdraw

12. In the case of any resolution not carried unanimously, the names of the
Members who vote for and against shall be recorded.

13. Quorum: No business shall be transacted at a meeting of the Mandal

Parishad/Zilla Parishad unless there be present atleast one-third of the
Number of members then on the Mandal Parishad/Zilla Parishad.

14. (i) if, within half an hour after the time appointed for a meeting, there is no

55 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 quorum, the meeting shall stand adjourned to a later hour on the same day
Or to the same time on the following day, as may be specified by the
Presiding Member.

(ii) Adjournment for want of quorum: - If at any time it is brought to the

Notice of the Presiding Member that there is no quorum. The Presiding
Member may, then ring a quorum bell and if after an interval of not less than
15 minutes quorum is not constituted. The Presiding Member shall adjourn
The meeting to a later hour on the same day or a time on the next day to be
Specified by him.

(iii) If there is no quorum in the adjourned meeting a fresh meeting may be

Convened following the procedure prescribed in Rule (4).

15. No resolution of a Mandal Parishad/Zilla Parishad shall be modified or

Cancelled within three months after the passing there of except at a meeting
Specially convened in that behalf and by a resolution of Mandal
Parishad/Zilla Parishad supported by not less than one-half of the number of
Members’ then on the Mandal Parishad/Zilla Parishads.

16. (i) The proceedings of the meeting of the Mandal Parishad/Zilla Parishad
Shall be in Telugu as far as possible..

(ii) (a) The minutes of the proceedings of every meetings of Mandal Parishad
Shall drawn up and entered in a book to be kept for the purpose and shall
Be signed by the Presiding Member after each meeting.

(b) The minutes of the proceedings of every meeting of Zilla Parishad

Shall be drawn up and entered in a book to be kept for the purpose and
Shall be signed by the Presiding Member after each meeting.

(c) The minutes of the proceedings of every Standing Committees shall be

Drawn up and entered in a book maintained separately for each Standing
Committee meeting for the purpose and shall be signed by the Presiding
Member after each meeting.

56 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 (iii) The minutes of the proceedings of every meeting shall contain a record
Of the following, among other matters:-

(a) Name of Members who stage a walk-out at any time during the
Meeting.

(b) If a member who attends the meeting late or leaves the meeting early.
As the case may be, wishes that the time of his arrival or departure may be
recorded, he shall announce to the Presiding Member and the Mandal
Parishad Development Officer/Chief Executive Officer shall, accordingly.
comply with it. The Mandal Parishad Development Officer/Chief Executive
Officer shall, in all such cases, note the item on the agenda which is being
discussed at the time of such late arrival or early departure of any
member.

(iv) The permanent invitees to the meetings of the Mandal Parishad/Zilla

Parishad, as provided in the Act, shall be entitled to participate in the
meetings of the Mandal Parishad/General Body of the Zilla Parishad without
right to vote.

(v) The Mandal Parishad Development Officer/Chief Executive Officer shall

forward a copy of the minutes of the proceedings of each meeting of the
Mandal Parishad /Zilla Parishad to the Commissioner, Panchayat Raj within 7
days of each meeting.

(vi) Any member present at a meeting and wishing to submit his minute of
dissent shall do so in respect of the proceeding immediately after conclusion
of discussion on the subject. The Minute of the dissent shall form part of the
proceedings of the meeting.

(vii) Where a decision taken in matters connected with law, procedure,

standing orders of the government and the like is not in consonance of the
advice rendered at the meeting by the Mandal Parishad Development Officer/
Chief Executive officer, a record of the advice rendered by him shall form part

57 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 of the proceedings.

17.A member, while speaking, shall not---

i. Comment on any matter on which a judicial decision is pending:

ii. Make a personal charge against a member or an official,
iii. Use offensive language about the conduct or proceedings of the Parliament
or of the Legislature of any State or of any Zilla Parishad or Mandal Parishad
iv. Utter defamatory words; or
v. Use his right of speech for the purpose of obstructing the business of the
Mandal Parishad/ Zilla Parishad.

18. A member who has once addressed the meeting on a motion shall not
subsequently move or second an amendment thereto or otherwise take part in the
debate.

19. No member shall speak on a motion after it has been put to vote by the presiding
member.

20. No member may speak more than once on a motion except the mover who
has the right of reply. After the mover's reply, no member shall speak on the
motion. If the mover of a motion speaks on an amendment thereto, he loses his
right of reply.

21.No speech, except with the permission of the presiding member shall exceed
Five minutes in duration: provided that the mover of a resolution in moving the
same may Speak for ten minutes.

22 (i) No member shall vote on, or take part in, the discussion of any subject
coming up for consideration at a meeting of the Mandal Parishad/Zilla Parishad.
if the subject is one in which apart from its general appellation to the public.
he has any direct or indirect pecuniary interest by himself or as partner of a
firm

(ii) The presiding member may prohibit any member from voting an, or taking

58 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 part in the discussion of any subject in which he believes such member to have
pecuniary interest, or he may require such member to absent himself during the
discussions.

(iii) Such member may challenge the decision of the presiding member, who
shall there upon put the question to the meeting. The decision of the meeting
shall be final.

(iv) If the presiding member is believed by any member present at the meeting
To have any such pecuniary interest in any subject under discussion. The
presiding member may move a motion to that effect is carried, be required to
absent himself from the meeting during such discussion.

(v) The member concerned shall not be entitled to vote on the question referred
To in sub-rule (3) and the presiding member shall not be entitled to vote on the
motion referred to in sub-rule (4).

Order of The Day

23. A list of business for the day shall be prepared by the presiding member in the
following order:

(i) Interrelations and questions.

(ii) Papers to be laid on the table of the Mandal Parishad/Zilla Parishad for the
first time (no discussion shall be allowed on these papers on that day)

(iii) Election of members to the Standing Committee in the case of Zilla Parishad

(iv) Matters relating to urgent official business brought forward by the presiding
member.

(v) Any motion regarding change of order of business.

(vi) Proceedings of Standing Committees of Zilla Parishads

(vii) Resolutions.

(viii) Other official business.

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Decorum
24. The members shall sit in such order as the presiding member may appoint. The
members shall speak only from their places.
25. A member desiring to speak on any matter before the Mandal Parishad/Zilla
Parishad shall rise from his place, but shall not speak before the presiding
member calls the name of the speaker, when he shall address the presiding
member. If two or more members rise simultaneously to speak, the presiding
member shall call the member who first caught his eye to speak first/The other
member or members shall immediately resume their seats. At any time, the
presiding member rises in his seat. any member speaking shall resume his seat
26. When a member is called to order to sit by the presiding member such Member
shall immediately sit down.

Urgent Resolutions

27. (i) No business, not included in the list of business for the day shall be
Transacted at any sitting and without the leave of the presiding member and
of the Mandal Parishad/Zilla Parishad, except in the form of a motion.

(ii) (a) Not more than one such motion shall be made at any one sitting.
(b) Not more than one matter shall be discussed on the same motion and
the motion shall be restricted to a specific matter of recent occurrence.
(c) The motion shall not raise discussion on a matter, which has been
discussed at a meeting of the Mandal Parishad/Zilla Parishad during the
previous three months.
(d) The motion shall not anticipate a matter, which has been previously
appointed for consideration or with reference to which a notice of motion
has been previously given.
(e) The motion shall not deal with a matter on which a resolution could not
be moved.
28. Leave to make such a motion must be asked for after questions of the ordinary
meetings; and at other meeting before the business for the day is entered upon.

60 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
29. The members making such a motion shall hand over to the presiding member a
written statement containing the motion before the meeting commences but he shall
not speak thereon.

30. The presiding member if he is of opinion that the motion is in order shall read the
same to the Mandal Parishad Zilla Parishad and ask the Mandal parishad/Zilla
Parishad if it gives leave. If majority of the members present and voting signify their
assent the presiding member shall announce that the motion will be taken up in that
meeting

31. The debate on such motion shall automatically terminate that day after which
other question can be put.

Resolutions

32. Any member may move resolution relating to a matter concerning the
administration of the Mandal Parishad/Zilla Parishad.

33 (i) The presiding member shall decide on the admissibility or a resolution and
shall disallow any resolution which in his opinion contravenes the provisions of
the Act or the rules made thereunder and his decision shall be final subject to
the provisions of a Section 246.

(ii) If the resolution relates to a matter unconnected with the administration

of the Mandal Parishad/Zilla Parishad and if the presiding member is of the
opinion that it may read to a unseemly controversy he may disallow the
resolution.

34, Every resolution shall be clearly and precisely expressed and shall raise a definite
issue.

35. Resolutions shall not contain arguments, Inference, ironical expressions or

defamatory statements, nor shall they referee to the conduct or character of persons
except in their officials or public capacity.

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36 Resolution shall be of an affirmative character

37. Notice of resolution shall be in writing and signed by the mover.

38. A member who wishes to move a resolution shall be give at least eight clear days
notice of his intention and shall together with the notice submit a copy of the
resolution which he wishes to move, but the presiding member may allow for reasons
to be stated by him, a resolution to be entered on the list of business with shorter
notice than eight days.

39. The relative precedence of resolutions given notices of by members for being
move of meaning of the Mandal Parishad-Zilla Parishad shall be determined by ballot,
if necessary.

40. No member shall be entitled to ballot for more than one resolution at a time.

41. Resolutions be allotted but not reached or disposed of shall lapse.

42. A member shall be at liberty to give fresh notice in respect of resolutions which
have lapsed.

43. Not more than ten resolutions according to the order of priority determined by
ballot shall ordinarily be set down for every meeting.

44. A member in whose name a resolution appears on the list of business shall, when
called on either--

(i) move the resolution or

(ii) Withdraw the resolution, in which case he shall continue himself to a more
statement to that effect.

45. If the member when called on is absent. the resolution standing in his name shall
be considered to have been with drawn.

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46. Every resolution which has been moved shall be seconded, otherwise, it shall not
be discussed, nor shall any question be put on it.

47. The discussions on a resolution shall be strictly limited to the subject of the
resolution.

48. When any resolution involving several points has been discussed it shall be in the
discretion of the presiding member to divide the resolution, and put each or any point
to vote separately as he may think at.

49. Routine resolutions, namely, regarding periodical statements and proceedings of

the standing committees and the like, may be put to the meeting by the presiding
member without their having been moved or recorded.

50.The presiding member has the same right of moving or speaking on a resolution
or motion as any other member.

Questions

51. Notice of a question shall be given at least fifteen clear days before the sitting of
the Mandal Parishad/Zilla Parishad at which it is to asked and a copy of the question
shall he submitted with the notice. Provided that the presiding member may allow a
question to be asked with shorter notice than fifteen days, or may extent the time
for answering a question. The Mandal Parishad Development Officer/Chief Executive
Officer or any other officer concerned with the subject with the permission of the
presiding member may answer interpellations and supplementary questions thereon.

52. A question may be asked for the purpose of obtaining information on any matter
pertaining to the administration of the Mandal Parishad/Zilla Parishad.
53. In order that a question may be admissible. it shall satisfy the following
conditions:-

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 (i) It shall not contain any name or statement not strictly necessary to make
the question inelligible.

(ii) If a question contains a statement, the member asking shall make himself
responsible for the accuracy of the statement.

(iii) It shall not contain arguments, inferences, ironical expressions or

defamatory statements.

(iv) It shall not ask for the expression of opinion or the solution or an abstract
or of a hypothetical proposition.

(v) It shall not ask about the character or conduct of any person except in his
official or public capacity.

(vi) It shall not pertain to the individual grievances or complaints of members

of the Mandal Parishad/Zilla Parishad or of the employees of the Mandal
Parishad/ZillParishad or Government.

(vii) It shall not be of excessive length.

(viii) A question once fully answered shall not be asked again.

54. The presiding member, may, within the period of notice, disallow any question
or any part of question on the ground that it relates to a matter which is not primarily
the concern of the Mandal Parishad /Zilla Parishad and if he does so, the question or
part of the question shall not be placed on the list of questions.

55. The presiding member shall decide on the admissibility of question and may
disallow any question when, in his opinion, it is an abuse of the right of questioning
or is in contravention of these rules or on the ground that it cannot be answered in
the public interest.

56. (i) The questions which have not been disallowed shall be entered in the list of
questions for the day and shall be called if the time made available for

64 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 questions permits. in the order in which they stand in the list, before any other
business is entered upon at the meeting

(ii) If a question stands in the name of more than one member, the presiding
member may permit any one of such members present to ask the question. if
none of the members who put the question is present, the question shall not
be taken up.
57. The first thirty minutes of every ordinary meeting shall be available for the asking
and answering of questions.

58. Interpellation received at a particular meeting shall be disposed of in the same

meeting and shall not be adjourned for the next or subsequent meetings.

59. Any member may, at any time raise a point of order for the decision the presiding
member but in doing so, shall confine himself solely to stating the point.

Putting The Questions

60. After the debate on a question is concluded, the presiding member shall put the
question to vote.

61. When a question is put to vote the presiding member shall call for a show of
hands, and he shall count the hands shown for or against, and declare the result.

62. All questions which may come before the Mandal Parishad/Zilla Parishad at any
meeting shall be decided by a majority of the members present and voting at the
meeting. and in every case of equality of votes, the presiding member shall have and
exercise a second or casting vote.

63. An item of business may be passed over if no motion is proposed in reference

thereto.

Breaches of Order

64. A member is guilty of breach of order, who

65 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 (i) Uses objectionable offensive words and refuses to withdraw them or offer
any apology,

(ii) Willfully disturbs the peaceful and orderly conduct of the meeting

(iii) refuse to obey any order from the Chair: or

(iv) does not resume his seat when the presiding member rises in his chair or
when he is called upon to do so by the presiding member.

65. Any member may take objection to any offensive words.

66. A member may move a motion if he considers the words used by the other
member are offensive, to declare it as offensive, if the motions is agree, the presiding
member shall direct the member who used them to withdraw the words.

67. Objections to offensive words shall be taken when the words are used and not
after another member has begun to speak.

68. If the presiding member declares that the words used by a member are offensive
and if the member does not withdraw the same after a direction has been given under
rule he shall be guilty of breach of order.

69. The presiding member, after having called the attention of the Mandal
Parishad/Zilla Parishad to the conduct of member who persists in irrelevance or in
tedious repetitions either of his own arguments or of the arguments used by other
members in debate, may direct him to discontinue his speech.

70. The presiding member may direct any member whose conduct is in his option.
Grossly, disorderly, to withdraw immediately from the meeting and any member so
ordered to withdraw shall do so forthwith and assent himself during the remainder of
the day's meeting, if any member so, the member shall be absent from meetings of
the Mandal Parishad/ Zilla Parishad for a certain period not exceeding four months
provided that such absence shall not be a ground for purpose of disqualification.

66 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
71. The president/Chairman may, in case of grave disorder arising in the meeting of
the Mandal Parishad/Zilla Parishad, suspend any sitting for a time to be named by
him.

Closure

72. At any time after a motion has been made and at the end of a speech, any
member may move “that the question be now put" and unless it appears to the
presiding member that such motion is an abuse of the rules of the Mandal
Parishad/Zilla Parishad or an infringement of the right of reasonable debate. the
question "that the question be now put" shall be put forthwith and decided without
amendment or debate. Should the motion be carried, the presiding member shall
take the consensus of the meeting whether the mover be allowed to reply. If the
mover is so allowed he shall bring his reply to a close within five minutes. After that
or should the reply by the mover be not allowed. The motion or amendments under
the debate shall be at once put to vote.

Miscellaneous

1. The Mandal Parishad Development Officer shall have the custody of the
proceedings and records of the Mandal Parishad and the Chief Executive Officer shall
have the custody of proceedings and records of Zilla Parishad and all the Standing
Committee thereof.

2. The Mandal Parishad Development Officer/Chief Executive Officer may grant copies
of the proceedings and records of the Mandal Parishad/Zilla Parishad and the
Standing Committee on payment of such fees as the Mandal Parishad/Zilla Parishad
may prescribed.
Conducting meetings-Important sections and rules:

Parishad means assembly. Mandal Praja Parishad means People's Assembly

organized at Mandal level. We will know about the organization of Mandal Parishad
meetings, which is the HEART of Mandal Praja Parishad’s administration. The Mandal
Praja Parishads have been legislated to enable them to function as effective local
governments. The following are the important Steps and arrangements.

67 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
ARRANGEMENTS FOR MANDAL PRAJA PARISHAD MEETINGS
Mandal Praja Parishad –Types of meetings, different committees, power to make bye
laws and co-ordination at Mandal Level.

I) MANDAL PARISHAD GENERAL BODY MEETINGS: (Sec-160)

1. Public Representatives and Officers attend for Mandal Praja Parishad
meetings.
i. Elected members of Mandal Praja Parishad
ii. Ex-Officio members of Mandal Praja Parishad
iii. Permanent Invitees of Mandal Praja Parishad
iv. Special Invitees of Mandal Praja Parishad
v. Officials of various Departments who are required to attend.
a) Details of Public Representatives and officers who are participated in Mandal Praja
Parishad General Body Meetings.
Elected Representatives:
i. Mandal Praja Parishad President ((SEC 149(1)(i) &151,153))
ii. Mandal Praja Parishad Vice Presidents ((SEC149(1)(i) &151,153))
iii. MPTC Members ((SEC 149(1)(i) &151,154))
iv. Co-Opted members elected from minority groups.
Ex-Officio Members:
i. Member of Legislative Assembly ((SEC 149(1)(ii))
ii. Member of Parliament (Lok sabha) ((SEC 149(1)(iii))
iii. Member of Parliament (Rajya sabha) ((SEC 149(1)(iv))
iv. Member of Legislative Council ((SEC 149 (1) (ii a))
Permanent Invitees (SEC-158):
i. Zilla Praja Parishad Chairperson
ii. Z.P.T.C. members
iii. The Gram Panchayat Sarpanches
iv. The Chairpersons of the Agricultural Market Committee
District Collector
Special invitees (SEC-159):
Subject Experts
Presidents of Primary Agricultural Co- Operative Credit Unions Appointed by vide
orders G.O. Rt. No. 1583, dated 15.12.2008
Officers:
Mandal Praja Parishad meeting shall be attended by Officials of the Departments to
whom decentralized functions have been transferred, Mandal Level officers & staff of
Mandal Praja Parishad office and incharges of different schemes.
b) Voting Rights to the Elected and EX-Officio members of the MPP:
1. Members to vote in MPP general/urgent/requisition meetings
i. MPTC members
ii. All Ex-Officio members

68 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
2. Voting rights to members in Special meetings like election of President, Vice-
President, Co-Opted members and No confidence motion on President &Vice-
presidents.
i. MP (Loksabha)
ii. MP (Rajyasabha)
iii. MLA
iv. MLC
v. Co-Opted members
3. Voting rights to the members in special meetings for approval of MPP Budget:
i. MPTC members
ii. Ex-Officio members
4. The MLA concerned shall have the right to vote in all Mandal Praja Parishads within
the constituency of an MLA (Members of Legislative Assembly).
5. In all Mandal Praja Parishads within the constituency of an MP (Members of Lok
Sabha), the respective MP shall have the right to vote.
6. An MP (Members of the Rajya Sabha) has the right to vote only in the constituency
in which he is registered as a voter.
7. An MLC (Members of the Legislative Council) has the right to vote only in the
constituency in which he is registered as a voter.
2. MANAGEMENT OF MANDAL PRAJA PARISHAD MEETINGS: is mandatory as per
APPR act 1994 SEC-160.
i) Mandal Praja Parishad Meetings-General Rules(G.O.MS NO .218, PR&RD
relief(Mandals-2)dated 31.03.1995)).

ii) Types of Mandal Parishad Meetings:

1.General Body Meetings:
a) General meeting
b) Urgent Meeting
c) Special Meeting
d) Requisition Meeting

a) General meeting
Notice must be given to the member at least six (6) days (excluding the date of
receipt of the notice of meeting, the date of the meeting) in advance (Rule-4(1)).
b) Urgent Meeting
In cases of emergency matters, urgent decisions are to be taken, a meeting with at
least two (2) days' notice (Rule-4(2)).

c) Special Meeting

A special meeting is a meeting arranged to take a decision on a particular matter. In

order to make arrangements for the special meeting, a notice with the agenda should
be sent to the member at least seven (7) days.

69 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
d) Requisition Meeting.
When 1/3rd of the members present in the Mandal Praja Parishad have signed a
written request to introduce a resolution to deal with any issue, the M.P.P should
arrange a separate meeting. (Rules-6(1))
Note: In a duly constituted Mandal Praja Parishad meeting, the postponement of the
meeting is not possible unless half of the total number of members present,
requested to reschedule for another date. (Rule-7(2)
Preparation of agenda for the meeting: (Rule-5)

Mandal Praja Parishad Development Officer prepares the meeting agenda in

consultation with the Mandal Praja Parishad President. Mandal Parishad Development
Officer should prepare notes related to each item in the agenda with issues to be
considered.
No meeting shall be held without giving notice of the date, time and place of the
meeting along with the agenda of the meeting to the members within the prescribed
period. (Rule -4(1)).

Procedure of issuing meeting notice

(G.O.MS.No.506, dated: 06.08.94)
The persons who are not reside in the Mandal; the notice of general, special meeting
shall be posted at least 10 days & 6 days in advance to their residence through
register post.

Seating Arrangements in Mandal Praja Parishad Meetings

Mandal Praja Parishad Presidents, M.L.As., M. Ps should be provided seats on Dayas
(Government Memo No. 57385/Mandals-III/96-1 dated 12.01.1996).
Public attendance at Mandal Praja Parishad meetings (Rules-11)

Only elected public representatives of the Mandal Praja Parishads, Special Invitees,
concerned officers, Permanent and other invitees are allowed to attend the meetings
of the Mandal PrajaParishad. (Memo. No. 27712/Mandals-III/96-1, dated
24.07.1996).
Non-attendance of meetings (Sec. 156 (2) & Sec. 20). There is no excuse for not
attending. However, in the case of women, if they are pregnant or lactating mother,
there is an exemption to up to 4-months for a written appeal. These rule also
applicable for co-option member.

This disqualification does not apply to ex officio members listed in section

149(I)(II)(III)(IV)
Each meeting should be presided over by Mandal Praja Parishad president. Mandal
Prajaparishad Vice-Presidents preside over the meeting in the absence of Mandal
Praja Parishad presidents. rule (8 to 10)

The procedure of maintaining the decency in meetings:(Rules-24, 25 and 26)

Members should sit in the order of their allotted seats.
Members should not move from their respective places.
70 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Members who want to speak shall stand.
Whenever the M.P.P got up from his seat the member shall stop his speech and sit.

Quorum (Rules 13 & 14)

The minimum number of members required to conduct the meeting is called quorum
At least 1/3rd of the total number of members of Mandal Praja Parishad must attend
to conduct meeting.
Quorum does not include permanent invitees and special invitees.
If there is no quorum at prescribed time shall wait for ½ hour / (30 minutes) after
that the meeting shall be postponed by M.P.P to the same day another time or next
day. (Rule-14(1)).
Quorum should be maintained from the beginning to till the end of the meeting.

Quorum for Special meetings

In a special meeting the members as per the sections of 149,151,153 and 154 will
possess voting right
In the meetings held for the election of Mandal Parishad President, Vice-President,
Co-option member and no-confidence motion meetings, there will be no voting rights
for M.L. A, M. P, and M.L. Cs

Postponement of meeting for the lack of quorum. (Rule 14(2) (3))

Quorum for Co-option member election (G.O.MS No.173, Dated.10-05-2006)

Quorum for President and Vice-President Eelections (section 149(1)(1))

(G.O.MS No.173, Dated.10-05-2006)
The order of discussion in Mandal Praja Parishad meeting (rule 23)

Rules to be observed by the congregation while speaking in the meeting

(Rules-17)
Do not talk about court pending matters.
After one person has changed the decision of the meeting or the introduction of the
proposal, neither the introduction nor the reinforcement of the other party shall be
involved in the action (Rules-18)
The presiding council shall not vote on a proposal again after it has been put to vote
(Rule-19)
Any member shall, without the permission of the M.P.P, exceed five (5) minutes
(Rules-21)
I the members feel that there is an advantage in the matter. (Rule-
22(1),22(2),22(3),22(5))
If there is financial advantage to M.P.P (rule 22(4)22(5))

Questions in Mandal Praja Parishad Meetings (Rule 51 to 59)

Conditions to allow the questions (rule no 53)
Moving proposal for voting (rule 60 & 61)
Casting vote/Decisive vote (rule no: 62)
71 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Process of resolutions Rule (32 to 50)
Emergency resolutions Rule (27 to 31)
Recording the proceedings of meeting or minutes (Rule 16&12)
Violation of rules (rule 64 to 70)
Meeting Closure (rule 72)

Meeting Registers
a. Agenda register
b. Members attendance register
c. Minutes register
There as similarities in Assembly session and Mandal Praja Parishad
Meetings

Mandal Praja Parishad can take action against the officers who are absent for the
meetings
Functional committees of Mandal Praja Parishad (G.O.MS No:148 PR & RD
Dated:24.4.2008)
1. Natural resource management functional committee
(Agriculture, Veterinary, Fisheries, Watersheds)
2. Infrastructure development functional committee
(Roads, Culverts, Drainage)
3. Human resources management functional committee
(Education, Health, Sanitation, SC, ST, BC, Minorities, Woman and
Children, Aged persons welfare)
Mandal Praja Parishad joint committees
APPR Act Section 175,176
G.O.MS No: 435, Dated: 15.07.1994.
Joint committees for ferries (G.O.MS No:87,Dated:13.03.2000)
BYELAWS (S.259)
Rules have been issued in G.0.Ms No.434 PR&RD and Relief,(Mandals DI)
dated.15.7.95 regulating the procedure for making Bye laws by the Gram
Panchayats/ Mandal Parishads/ Zilla Parishads. To begin with, the Gram Panchayat
must publish the draft of proposed Bye laws or alternation of Bye laws calling for
objections and suggestions within a period of not less than 30 days. Bye laws or
alteration of Bye laws will have effect only when they are approved by the
Commissioner in case of Gram Panchayats, Zilla parishads in case of Mandal
Parishads and Government in case of Zilla Parishads. The Bye laws so approved shall
be published in English and Telugu in the District Gazette and will come into force on
the expiry of 30 days after such publication.
*****

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 Chapter-6
MANDAL PRAJA PARISHAD IN INFRASTRUCTURE DEVELOPMENT

The various infrastructure facilities to be constructedand maintained

by theMandalParishadsare categorizedasfollows:

I. BasicandCoreFunctions

II. ProvisionsforDevolvedFunctions

III. Protectionofproperties –RoleofMPPs

I. BASICANDCOREFUNCTIONS

A. Drinkingwater

B. Sanitation

C. Sparks and social forests

D.Roads

E.DevelopmentofMinorIrrigationsources

F.MandalPrajaParishadMarkets/ShoppingComplex

A) DRINKINGWATER:

a) Importance: Water is more essential for human life.it is the first task
of Gram Panchayats, Mandal Praja Parishads and Zilla Parishads toprovide safe
drinking water to the people in the village at least 55 litersper person per day. If
there is no water, the village will become awasteland. Most of the diseases that
people can get are due to drinkingcontaminatedwaterorunhygienicenvironment.

b) DrinkingWaterSources:

1. Single Village Scheme (PWS -Protected Water Supply Scheme):This

Protected Water Supply Scheme is spread throughout theGram
Panchayat or a part of Gram Panchayat. This scheme
ismanagedbyGrama Panchayat.
2. CPWS (Comprehensive Protected Water Supply Scheme):
Aschemetosupplysafewatertooneormore-grampanchayats and these
are managed by mandal/zilla prajaparishad.

73 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 3.Hand pumps: The villages in Which There is no PWS,CPWSSchemes
water supply is done through Hand Pumps. Mandal Parishads will be
responsible formanaging these Handpumps.

Drinking Water Supply-O&M (Operation & Maintenance):

Maintenanceof DrinkingWaterSources:

• The surroundings of Drinking Water sources shouldbekept free of plants,

dungheaps, waste water and garbage.
• A plat forms, soak pits should be constructed around the
Waterstructureslike borewells etc.

MaintainanceofOHSRs

• ProcessofChlorination: Chlorinationismust, if water supplied by the

Grama Panchayatsistobe clean andsafe.
• MotorMaintenance
• FilterbedsMaintenance
• PipelineMaintenance
• TapsMaintenance
• QualityMaintenance
• WaterQualityTests

Gram Panchayats, Mandal Praja Parishads and Zilla Praja Parishads take part
in efficient Administration by carrying out drinking water relatedworks.

1. HandPumps
2. CPWSSchemes
3. GroundwaterAugmentationandconservation
Technicalaspects
Under section 162(1) (xi) (i) of the APR Act, construction of water
supplyschemes operated by one or more Gram Panchayats, management ofjoint
water supply structures or to carry out any construction work with its consent can be
handed over to the Mandal Praja Parishad onconditional basis. The functions
mentioned below have been transferred to Mandal Praja Parishad vide Government
Order No.569. P.R.&RDDepartment(RW.S.1)dated22.12.2007

1) Developmentofwatersupplysystems

2) Planningin maintenance of comprehensive protected water supply systems

(CPWschemes) in more than one Gram Panchayat.

74 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 3) Protected water supply schemes, maintenance of hand pumps
andplannedaccordingtorelease offunds

4) Undertakingwatertransportation, renting borewells for watersupply.

5) Checkingwaterquality.

Mandal Praja Parishad programs:

* Inspection of tanks, pumps, valvechambers,force of water should be

checked.

* The process of chlorination is done by checking the dose of chlorine through

chloroscop eandthede tails inthelogbook Must be registered.

* Taps / hand pumps and bore wells should bekept freeofwater contamination.

* Leakages shouldbeidentified,reportedandrepaired.

* Waterqualitytestsshouldbedonebeforeandaftermonsoons.

* Formation of technical committee to assist gram panchayats

inimplementationofwatershedprogrammes.

* Integrationofwatershedschemeswithvariousotherschemesofindividualb
enefittoachieve desiredresults.

* Monitoringtheimplementation andprogressofwatershedprojects.

* Coordinating various agencies and departments implementing

watershed schemes.

* Capacity building for the implementation of water sheds through Mandal

VeluguTraining Centres,Cluster LivelihoodsTraining Centres.

B. SANITATION:

❖ Importanceofsanitation.
❖ Whatissanitationmanagement?
❖ Sanitation management at Individual,household
andcommunity/village levels.
❖ GP/MPPparttoachievesanitationinthevillage.
❖ coordination with health worker,Engineering Assistant
andVolunteers.

75 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Infrastructure provided by the mandal praja parishads in the followingfour
aspectsrelatingto sanitation management.

1) Village with out opendefecation.

2) Solid waste management.
3) Liquid waste management.
4) Facilities in Burrial grounds.

1. Villages without open defecation: Actions to be taken

bygrampanchayatsandmandalaPraiaparishadstoovercometheproblemofopende
fecation.

• Construction and proper maintenance of Individual

sanitarylatrines.
• CommunitySanitaryComplexes.

2. Solid waste management: Construction and maintenance of SWPCsheds

i. Stages of construction in SWPC sheds

a) Construction of vermin compost pits.

b)Construction of Nadep pits.
ii. Goods/Facilitiesrequired:
a) Dustbins
b) Trycyles
c) Safetykits
d) Electricity and Water Facilities.e)
Fencing,gate
f) ToiletFacility.
g) constructionof Watchmenshed.

iii. AppointmentofGreenAmbassadors.
iv. Segregationofdrywasteandwetwaste.
v. OperationZeroWasteManagement (OZM).
vi. ProcessofUberization.
vii. Two satages in compost preparation.
viii. Significance ofVermicompost.
ix. Bedpreparation-releaseofearthworms.
x. Statuesofnationalleaders.
xi. Greenaryandplantation.
xii. Plasticcutter/Shreddercumglasspulvenizer.
xiii. Polythenecutter.
xiv. Incinerator.
xv. AnimalandBirdlayingArea(ABLG).

76 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 xvi. NotifiedCollectionYard (NCY).
xvii. Equipmentrequiredfor maintenanceofSWPC
1. Spade (Paara)
2. Watercan
3. Dimmesa.
4. Thornspade.
5. Gunapam.
6. Sandsieve
7. Gunnybags.
8. Weighingmachine
9. Packingmachine.

Responsibilityofmandala Praia parishadsinproper maitanence ,monotaring SWPC

sheds.

3. LIQUIDWASTEMANAGEMENT:

1. Black Water management

2. Grey water management
4. BetterfacilitiesinBurialGrounds:

Mandal Parishad should endeavor to provide the below

mentionedfacilitiesinburialgrounds

1. Roadfacility
2. Levellingofgraveyards
3. Waterfacility
4. Bio-fencing, Protectingwall
5. Crematorium,Bathing fecility
6. Plantation.

C.PARKSANDSOCIALFORESTS

 Developmentofparks
 Establishmentandmanagementofnurseries
 Plantationprogrammes.
D.ROADS

Construction,maintenanceanddevelopmentoflinkroads.Mandalprajapar

shad roleinmaintenanceofLinkroads.

Mandal praja parishad role in planning and implementation of

PMGSYprogrammesinConstructionofRoadsandculverts.

77 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 E. DEVELOPMENTOFMINOR IRRIGATIONSOURCES:

✓ TypesofTanks
1. drinkingwaterponds..
2. Fishponds
3. IrrigationPonds
✓ WaterConservationMeasures-RoleofLocalbodies.
✓ Safety, siltingandrepairs ofBunds.
✓ MaintenanceofFeederChannels.
✓ DesiltingofPonds.
✓ MaintenanceofCommunityWells.
F.MandalprajaparishadMarkets/ShoppingComplex:

The mandal praja parishad has to build shopping complexes in theplaces

under its jurisdiction and also provide necessary
infrastructurefacilitiestogenerateincome withinthe mandal.

(Section259andGOMSNO434Dated15/07/1994)

II. PROVISIONSFORDEVOLVEDFUNCTIONS

A. OrganizationandManagementof
MandalPrajaParishadprimary/Upper primarySchools.
B. HealthCenters.
•PrimaryHealthCenters.
•HealthSubCenters.
C. VeterinaryHospitals.
D. InfrastructurerelatingtoAgriculture.
• CropThreshingplaces.
• AgricultureWarehouses.
E. WomenandChildWelfareFacilities.
• Anganwadischools
• Mahila mandala Buildings (GOMS NO 569 PR&RD(RWS-
1)dated22-12-2007.
• D.M.T.C.
F. SocialWelfareFacilities:
• CommunityBuildings
• SocialWelfarehostels.
• Adulteducation centers.

IV. PROTECTION OFPROPERTIES –ROLEOFMPPS

78 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 The primary function of Democratic government is to beaccountable to the
people, for this there is a need to protect thepublic assets. Mandal praja parishad as a
local government shouldconstantly monitor to protect government properties under
itsjurisdiction.

Protection of Assets - Responsibility of Mandal PrajaParishad:

The main function of a democratic government is to be responsible to the people

as part of which there is also the need to protect the assets belonging to the people.
As a local government, the Mandal Praja Parishad should continuously monitor the
government assets under its jurisdiction to protect them. The Mandal Praja Parishad
should be responsible for the protection of all the assets as the local government at
the mandal level.

These assets i.e. the following items/institutions were mainly passed on to the
samitis when the Panchayati Raj system was established as per the recommendations
of the Balwant Rai Mehta Committee made in 1959.

➢ School Education- Schools

➢ Link Roads Between Villages

➢ Primary Health Centres

➢ Agricultural Warehouses

➢ Veterinary Centres.
➢ Wells

➢ Artificial Insemination Centers, First Aid Centres

➢ Adult Education Centres,

➢ Libraries
➢ Social Recreation Centres
➢ Sewing Training Centres

After Mandal Praja Parishads were formed in 1994, they were vested with assets
as mentioned below. They can be divided into two types.

1. Inherited And Owned Assets

2. Assets Created By Allocation Of Mandal Praja Parishad Funds

79 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Inherited And Owned Assets
Assets Created By The Allocation Of
❖ Hand Bores
Mandal Praja Parishad Funds.
❖ Mandal C. P. W. S Schemes

❖ Primary School Buildings ❖ Ferries

❖ Mandal Praja Parishad Office ❖ Hospital Buildings

Building, Staff Quarters Buildings. ❖ Cemeteries

❖ Own Sites. ❖ Veterinary Clinics

❖ Link Roads ❖ Social Gardens, Nurseries

❖ The Check Dams Constructed ❖ Minor Water Sources

Under The Watersheds

❖ Assets In The Form Of Gifts And

Donations To The Mandal Praja
Parishad.

The Mandal Praja Parishad, a mid-level local government, as a corporate entity,

may have assets anywhere. This means that the Mandal Praja Parishad shall not lose
the right over its properties if the area within the jurisdiction of the Mandal Praja
Parishad constituted under Section 148 is subsequently included in the municipalities or
in any of their other jurisdictions. This means that the Mandal Praja Parishad has the
right of ownership when the property is within the purview of any municipality. An
example of this is the weekly market “Indira Market” of Narsipatnam Mandal Praja
Parishad in Visakhapatnam district. However, in the course of time, when any Mandal
Praja Parishad is fully merged with any municipality, the government takes a decision
on the assets belonging to the Mandal Praja Parishad and issues orders.
The management of assets related to mandal parishad can be protected and 23
per cent of the general funds can be spent for pre-maintenance. Also, the 15th
Finance Commission funds can be spent from UNTIDE funds for the maintenance of
various assets. Thus, the Mandal Praja Parishad should be deemed to be directly and
indirectly responsible for the above assets. The Mandal Praja Parishad should exercise
its right and authority over the assets set up by it to protect the assets.

80 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Asset management policy

1. Setting up a protective fence around the identified assets

2. To set up a board in the name of Mandal Praja Parishad at the relevant site with
the details of the property.
3. The programs of the Mandal Praja Parishad are frequently conducted in the area
where the properties are located..

4. Continuous monitoring using technology such as digital fencing

5. Mandal Praja Parishad Presidents, Vice Presidents, MPTC. Members, MPDO And
an action committee with mandal-level officers should be put into action.

6. The protection of mandal praja parishad assets should be considered as the

strength of the local government and should take a pledge and abide by it.
7. Section 148(4) of the Andhra Pradesh Panchayati Raj Act, 1994 empowers the
Mandal Praja Parishad to acquire, own and spend property in its name. A review
of his assets should be conducted every three months to make it a full-fledged
success.
8. As per government GO No.18, dated 24.03.2017, mandal praja parishad should
make allocations from the general funds and conduct a monitoring inspection on
the assets to be spent. (G.O. No. 18 is fully dealt with in Chapter 7)

9. These assets should be uploaded in the National Asset Directory (NAD) of the
Panchayati Raj Department.
10.In the 15th Finance Commission, provisions were given to spend the untied funds
on 29 items. It is, therefore, necessary to recognise the jurisdiction of the local
government directly and indirectly over the assets within the 29-point area and
to protect the assets of the respective institutions.
11. In order to protect the aforementioned assets, the status of assets should be
reviewed in the general meetings held every month by each Mandal Praja
Parishad, i.e., this issue must be included in the agenda of every meeting. For
example, review matters relating to school buildings with school headmasters
and take steps towards the conservation of school buildings from time to time.
For example, surveying the sites of existing schools and fencing or bio-fencing
for their protection.
12.The Mandal Praja Parishad should encourage the Mandal Praja Parishad to play
an active role in protecting the assets of the Mandal Praja Parishad.

*****

81 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Chapter-7

REGULATORY POWERS OF MANDAL PRAJA PARISHAD AND

PRECAUTIONARY MEASURES
We know that Mandal Praja Parishads' primary responsibility is to improvethe
fundamental standards of people living in rural areas by providing
theinfrastructure they require.The Mandal Praja Parishads have been
givenauthority by our state government to form and carry out plans for
economicdevelopment and social justice related to the 29 items included in the
11thschedule of the Constitution through the 73rd amendment, as well as
somespecific items in schedules 1 and 11.The transfer of power has
occurred.EachMandal Praja Parishad, with the consent of the relevant Zilla
Parishad, shallmake Bye Laws (Bye Laws) to carry out any of the Mandal Praja
Parishadsestablishedfor the purposesoftheStateGovernment.

1 Management of hand pumps - Mandal Parishad

Regulatorypowers:

EachMandalPrajaParishadhasafewhundredhandpumps, andthepeopleare
meeting their needs.These hand pumps are frequently broken and needto be
repaired.However, in some cases, people can damage these handpumps such
as blowing and stealing hand pump parts, rough handling ofhand pumps,
causing an unsanitary environment in hand pumps, andbecomingfactorsinthe
spreadofinfections.

Due to the accumulation of water around the pump, it causes the spread
ofmosquitoes and poses a threat to public health. Some people are
alsoinvolvedinwashing clothesandbathingbyhand. MandalPrajaParishad,
theowner ofthehandpumps, isresponsible for mechanizingallthese.

The following persons may report to the Mandal Praja Parishad about
theirdamagestohandpumps.

1. Anyvillagers
2. GramPanchayat.
3. M.P.T.C.members
Gram PanchayatStaff: Engineering Assistant, PanchayatSecretary, Village
Volunteer, and any other staff may be subject to Mandal PrajaParishad's
scrutiny.

Role ofMandalPrajaParishad

➢ ThestaffofGramPanchayatsshouldbegivenpractical
knowledgeonthemanagementofhandpumps.

82 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 ➢ Awarenessshould becreatedamongthepeopleonthemaintenanceofhandpumps-
maintainingcleanlinessinthevicinity ofhandpumps.
➢ Thepeoplelistedaboveshouldbemadeaware.MandalPrajaParishadis concerned
about taking legal action against those who violate thelaw.
➢ Bye- laws should be prepared and approved by the Zilla
PrajaParishad.Thebye-lawsareclearabouttheamount
offinetobechargedfor eachviolationfromtheviolatorstobespecified.
➢ Appropriate steps should be taken to ensure that delinquency fee
iscollectedby
theGramPanchayatandcreditedtothegeneralfundsofMandalPraja Parishad.
➢ Watersamplesshouldbecollectedfromthehandpumpswithinafixedperioda
ndqualitytestsshouldbedone.

2. ComprehensiveProtectedDrinkingWaterScheme(CPWS):
Drinking water supply schemes involving two or more villages are called
Comprehensive Protected Drinking Water (CPWS) schemes.Sinceitis difficult to
manage such schemes at the level of a Gram Panchayat, theseschemes are
maintained by either Mandal Praja Parishad or Zilla Praja Parishad or gram
panchayats.

LossesmayoccurinsomeoftheCPWSschemeslistedbelow.

* Stealingmotors
* Damagetopipelines
* Contaminationofwatersources
* Excavationofpittops
* Addingwaterbyattachingelectricmotorstopumps/pipelines.
* Cuttingandstealingelectrical wires(cablewire).
* Illegaluseofpotablewaterbyprivateindividualsfortheiragriculturallands.

83 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Mandal Praja Parishads should take legal action against those who commitsuch
errors by enacting Laws.Penalties should be determined based
ontheseverityoftheerror/damage,andshouldbeclearlystatedinthebylawsandappr
ovedbythe ZillaPraja Parishad.
3. Waterconservationmeasures
Act of WALTA:

The Water, Land, and Trees Act, 2002 was enacted by the State Governmentin
order to conserve existing ground waterre sources and provide sustainable
water resources for future generations.Panchayat Raj Rural Development
Department, Government Order 339, 6-11-2004 Walta Act implementation
nrules have been issued.

Mandal Walta Authority has been established at the mandal level to

overseetheimplementationofthisAct, chairedby the Tahsildar.

Thisauthority'svice-chairmanwillbeMPDO.

TheDistrictCollectorappointstwoM.P.T.C.memberstothisauthority.

According to the Walta Act, all bore wells and reservoirs must be
registeredintheirownunique way.

To dig a new borewell, anyone must first obtain permission from the
MandalWaltaCommittee.

According to WALTA Rules (Rule 15), the government can take over
privatebore wells owned by anyone and provide drinking water to the public
inemergency situations.

MandalPrajaParishadshoulddirectthat whilegivingbuildingplan approvalseach

Gram Panchayat takes appropriate steps to ensure that the
buildingconstruction along with soak pits and water conservation structures
arestrictly constructedwithinthepremisesofthehouse(Rule16).

ThegeneralbodymeetingofMandalPrajaParishadshouldreviewthismatter
andprovideappropriateguidance toGramPanchayats.

The Mandal WALTA Authority should have control over the people
andorganizationsthatpollutethewater inriversandwells,aswellasthesoil.

Thezonalauthorityhastheauthoritytoregulateorprohibitsuch
industries.Thisentailsrelocating theindustry orhaltingproductionprocesses.

84 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 ThisissuecanbediscussedattheMandalPrajaParishad'sgeneralbodymeeting.Rule(1
8,19)

Bore wells may not be dug within 250 metres (within a radius) of
waterbodiesdesignatedforpublicdrinkingwater.

Intheeventofnoncompliancewiththeborewelltoborewelldistance,theWalta Act
measures and penalties should be coordinated on a mandal
walabasis.Borewells dugincontraventionoftheWaltaAct maybeclosed.

AccordingtotheWaltaAct,thepenalty canbeimposedfromRs1000toRs5000 and the

vehicles and goods used for violating the rules should beseized.

what steps have been taken under the Walta Act. Discussions should be heldin
Mandal praja parishad meetings,Gram Panchayat meetings and
functionalcommittees.

4. Sanitation:
Individualtoiletsshould beprovidedtohouseholdsthatdonothavetoilets.

Thosewhohavenotpreviouslybeensanctionedshouldbemotivatedandencouraged
to construct toilets.Offenses against people who defecate inpublicA
feemustbeimposedandcollected.

Grampanchayatsshouldbeencouragedtocollectpenaltiesfrompeoplewhocommit
open defecation in a way that China has prescribed.The amount ofthe penalty
should also be decided in by-law, and Mandal Praja Parishadsshouldissue
bylawstoGramPanchayatsin thisregard.
Publictoilets:

There is a need for construction of public toilets in densely populated areas(bus

stands, markets, markets, pilgrimages). Mandal Praja Parishad
canconstructpublictoiletsatits own
cost.TheMandalPrajaParishadmayframebye- laws to levy an offense fee on
those found guilty of public defecation orpublic urination. Bye- laws should
be formulated and approved by the ZillaPrajaParishad.

Toiletsinoffices:

The toilets in the schools are being maintained by the sanitation staff usingthe
funds of the education department. Mandal Praja Parishad should
reviewthisissue.

85 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Solid waste management:

Gram Panchayats should formulate by- laws for solid waste management.Gram
Panchayats should make byelaws and encourage for implementation.The
MandalPrajaParishadshouldconduct areviewon thismatter.

Liquid wasteman agement

Village panchayats should have bylaws on liquid waste management.

TheMandalPrajaParishadshouldconduct areviewonthisissueaswell.

5.Plantation:
The trees planted on both sides of the roads belonging to Mandal PrajaParishad
should be protected. Mandal Praja Parishad should formulatebylaws to take
action against those responsible for anything that happens tothe plants. Zilla
Praja Parishad to fix the delinquent fees and incorporatethem in the by-laws.
In case of damage to the fruit bearing plants belongingto Mandal Praja
Parishad, Appropriate action should be taken to punish theculpritsasper the
bylaws.Criminalactionmay alsobe taken.

6. Roads/culverts

In case of damage to Mandal Praja Parishad link roads, laws should beprepared
to impose penalty on the persons causing the damage
andappropriateactionshould
betakenasperthebylaws.MandalPrajaParishadmay be
damagedasshownbelow.

1. Drivingtractorswithgut setsonroads
2. Drivingofheavyloadlorriesontheroadscausestheroadstobeblocked.3Trafficon the
roadswillbedisrupted.
4. Digging roads, dumping sewage on the road, otherwise damaging theroad, closing
roads, building walls, etc. will cause damage to the safety
ofroads.MandalPrajaParishadbylawsshouldbedraftedandimplementedonthesematters.
Therefore,measuresshouldbetakentomitigatetheloss.

7. Minor sourse water bodies

Small water bodies under Mandal Praja Parishad may be damaged in

thefollowingways.

86 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 * Weakeningofpondembankments.
* Stealingshutters,stealingbrokenstones.
* Evaporatinggrass,removingandmovingthesoilinthepondbed
* Harvestingwithoutpermission.
Actionslikeencroachmentofthepondcausedamage.Byelawsshouldbeformulatedand
measuresshouldbetakentoprevent thisloss.
MandalPrajaParishadMarkets,ShoppingComplexes

* Mandal Praja Parishad make Bylaws for the management of Mandal

PrajaParishadmarketsandshoppingcomplexes

* By-lawsshouldbeframedfor actions ofoccupierswhokeeptheshoppingcomplex

vacant andcauselossofincome,damageto property.

* Avoidingoperationofunlicensedobjectionable(liquor,meatetc.)businesses
in violationoflicenseterms.

Regulation of private markets established in Mandal Praja

Parishadpremises

(Section108&112)

• Constructionofroads,gates,canals,pits,latrinesetc.tomarkets.
• Thewholeorpartofthemarketpremisesshouldbecementedandroofed.
• Ensuringcleanairandlightinthearea.
• Supplyoffreshwater.Ensuringsufficientspacebetweenshops.
• Ensuring cleanliness of the markets, regular removal of garbage andshifting
it from Gram Panchayat garbage to Sampada manu facturing
center.(SWPC)
• Scalespreventdifferencesinmeasurementsandadulterationof goods.

Mandal Praja Parishad may suspend the license of such person in case
offailureoftheprivatemarketownertocarryouttheabove-mentionedworks.Markets
without renewing the license during the period of suspensionConductingisillegal.

87 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 8.Ferries-mandalprajaparishadregulatingpowers
The Mandal Praja Parishad has the authority and responsibility for
theconstruction and maintenance of inter-link roads, ferries, and routes
undertheAndhraPradeshPanchayat RajAct, 1994, Schedule-11.

Handing over 18 ferries in various districts of the state to Mandal

PrajaParishadsviaG.O.M.S.No.22, dated13.01.1999, PanchayatiRaj&RuralDevelopment
(MDL-1) Government orders.

ManagementofFerries: MandalPrajaParishadPowers:

People living on the banks of the river use ferries to cross from one bank totheother.
IftheferriesareinthesameGramPanchayat, thentheconcernedGram Panchayat will have
the authority to manage them. When there areferries connecting public roads in more
than one gram panchayat, joint committees are formed tomanagethem.(Section
175andG.O. M.S.No.

435, dt.15.07.1994)

Members in Joint committees: Gram Panchayat Sarpanch, Mandal

TerritorialConstituency Member, Nominated Voter (Experienced in Ferry Management)
andExtension Officer (PRRD).

9.Dutiesofthe JointCommittee:

• LookingafterthemanagementFerries.
• Levy of fees as per the rates fixed by the committee keeping in view therates
fixed by the Government, on goods, on animals carried on leashes, onpassenger
vehicles.

FerryfaredetailsvisibletopassengersonallsidesoftheferryinTeluguAndboardsshouldb
e setupin Englishlanguage.
Number of sailors to be manned on the boat, number of passengers, animals,
vehiclestobeloadedkeeping inmindthenumberofhourstoberunandthe typeofboat
andthequantityofothergoods.

• Thejointcommitteeshouldutilizethefundunderitspurviewformaintenance
of nearby roads, provision of infrastructure for ferrypassengers,
andoverheadexpensesfor ferry operations.

• The remaining net income after incurring the allowable expenditure

relatedtoSherryManagementshallbedistributedamongtheconcernedlocalbodiesin
equalproportion after the endofthefinancialyear.

88 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 The Mandal Praja Parishad may make bye- laws (bylaws) under the
AndhraPradesh Panchayat Raj Act (1994, Section 259) regarding the
managementofFerries.

10.Powerstoregulateschools:
Among the primary and secondary schools established under themanagement of
Mandal PrajaParishad, Even though the department spendsfunds and provides
properties, the immovable properties constructed by them will be transferred to the
MandalPrajaParishad.MandalPrajaParishadshould prepare bylaws to protect these
assets. Breaches should be takenseriously.

• Incaseofencroachmentofschoolpremisesnoticeshouldbegivenasper bylaws.
• Civil criminal action should be initiated if the places are found to
beunsanitary.
• Indulginginunsocialactivitiesinschools.
• Cuttingdowntrees-Stealing ofwood.
• Tetheringofcattleintheschoolpremises
• Makingtheschool premisesunsanitary.
• Transferofwaterintheschoolwithoutpermissionbyprivatepersons.
• Damage toschoolproperty.
• Writingon schoolwalls(eitheroutsideorinside).
• Unauthorizeduseofschoolpremisesbyoutsiders...

TheseissuesshouldbereviewedinMandalPrajaParishadmeetings.Correctivemeasu
resshouldbetaken...

HealthCentersSubCentersVeterinaryHospitals, RuralAnimalHusbandry
Centers, Women’sCouncils

If any such encroachment is brought to the notice of the Mandala

Parishadregarding damage to property such as buildings, social welfare hostels,
community halls, Sakshara Bharat Kendras, health sub- centres,
veterinaryclinics, rural animalcentres, women’scouncil buildings etc.
Theissuesshouldbementioned
intheMandalPrajaParishadgeneralbodymeetingandbrought to the attention of
the officials of the concerned departments. Suchcoordination should ensure
security of assets within the mandal. A report ofcorrective actiontakenby
themshould besent toMandalPrajaParishad.

89 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
The following steps can be taken by the Agriculture Functional Committee
(GOMS348Dated:18.02.2007)

1. Conduct soil tests for conservation of agricultural soil and

proactivelyincreasesoilfertility. Actionsshouldbetaken.Also,
farmersshouldbemadeawaretocultivatecrops adapted to the suitable type of land.

2. Incaseofcroplossduetonaturalcalamities, farmers should be made aware that

they should get crop insurance so that farmers getcompensation.

12. Tasks

The functional committee members in Mandal Praja Parishad ensure

thequalityoftheworkbeingdoneintheMandal.Toensurethatstructureslikeroadsandbuildi
ngsareofgoodqualityandrobustbyregularinspection.
Earlyactionshouldbetaken.Ifthereisa a ckofqualityinthestructures,
theresponsibleshouldbeidentifiedandactionshouldbe taken.

13. Naturalcalamities:

According to Section 41 of the National Disaster Management Act

2005MandalPrajaParishadhastotakethefollowingsteps
asperthedirectionsoftheDistrictDisasterManagement Authority.

a) Mandal Praja Parishad subordinate officers and staff should be trained todealwith
disasters.

b) Prepare human and financial resources to deal with calamities such

astsunami, typhoon, flood, drought, earthquake etc. which occur
withoutwarning.

c) Measures should be taken to ensure that all types of structures andbuildings

constructed under Mandal Praja Parishad are constructed inaccordance with the
standards prescribed by the National, Stateand District Disaster Management
Authority to avoid damage due todisasters.

d) Steps should be taken in accordance with state and district plans

fordisasterrelief,rehabilitationandreconstructionofdamagedhousesandother
properties.

e) MandalPrajaParishad shouldtakeallnecessary measurestoeffectivelydealwith

calamitiesasper requirement.

90 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Actions to be taken by
MandalPrajaParishadtodealwithnaturalcalamities:

1. The Natural Resources Action Committees hould take there sponsibility of

sureying and demarking the canals, ponds of the mandal to prevent
encroachment.
2. The available schemes like Mahatma Gandhi National Rural
EmploymentGuarantee Scheme, (Planting of trees, construction of rain
waterconservationstructures) and Water Shed (CheckDams) should
beefficiently utilized to efficiently deal with and avoid disasters like drought
or floodswhich occur frequently in accordance with the respective
geographicalconditions.
3. Undertaking silage pits, cultivation of fodder plants in empty places,
firstconstruction of cattle water etc. through employment guarantee scheme
tomaintainfodderinadvancewithoutcausingproblemsinanimalnutritionduetod
rought.
4. Mandal Praja Parishads in frequently flooded villages should construct
facilitiessuch ascyclone shelter houses and latrinesforsafe evacuation of the
displaced, or support the maintenance and development of
existinginfrastructure.
5. Organizing training programs for people and staff at village level
incollaboration with all government departments, voluntary organizations
and volunteers to deal effectively with naturaldisasters.
6. The Mandal Praja Parishad should preparea Disaster Management Plan in
advance incoordinate on with the Gram Panchayat sunderits jurisdiction.
7. Mandal praja Parishads should work in line with state planning through
available schemes andbest practice simple mentedin other are
astopreparelocal people and enhance their capacity to deal effectively with
natural calamities like floods withoutany loss of life and property.
*****

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 Chapter –8

MANDAL PRAJA PARISHAD FUNDS

1. MANDAL PARISHAD GENERAL FUNDS AND THEIR UTILIZATION FOR

VARIOUS PROGRAMMES
The assigned revenues like land cess/local cess, Surcharge on stamp duty,
share in entertainment are adjusted by the Sub Treasury Officers. It is the duty
of MPDO/Sr Asst to check up whether all statutory adjustments are made during
each quarter/year. The population grant (per capita) grant released at the rate of
Rs 8/- per head of population is released by Government and adjusted to general
funds. Share of market fee from Mandal markets, rents from shopping complexes,
income from remunerative enterprises, lapsed deposits, contributions received
from public for a particular work like water supply scheme. Contributions from
other local bodies, income from fishery sales, fish sales auction of sand, form part
of general funds.
Mandal Parishad Fund consists of General funds and grants released by
Government for specific purposes.

GENERAL REVENUES CONSISTS OF:

1) Rs 8/- Per capita grant on the basis of preceding censes.
2) 1% out of 5% surcharge on duty on transfer of property collected and adjusted
by Registration Department (in Mandal once)
3) 40% of portion of entertainment tax collected by Commercial Tax Department
(the balance 60% being adjusted to concerned Gram Panchayats)
4) Petty Supervision charges at 71/2 (on works)
5) Seignorage fee on minor minerals as defined under Minor Mineral Concession
Rules, 1996 apportioned among the Zilla Parishad.
Mandal Parishad and Gram Panchayat in the ratio of 25:37 5:37.5 respectively
i.e. Mandal share is 37.5%.
6) Share in income from markets classified as Mandal Markets and District Markets
respectively.
Mandal Markets - 50% of the income
ZP Markets -37.5% of the income
7) Fairs and Festivals: Appertaining to
Mandals } 50% of the income
Zilla Parishad ) 37.5% of the income

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 8) Ferries under Sec 57(1) of the Act.
a) If the road connecting the ferry point belongs to the Mandal Parishad the total
income is appropriated by Mandal Parishad.
b) If the ferry point is transferred from Roads and Buildings Department such
proposition of share as is fixed by Government.
Government Andhra Pradesh Issued G.O.Ms.No.436 PR&RD dated:15.07.1994. to
enable Mandal Parishad, impose taxes.
9) Every Mandal Parishad may levied with the prior sanction of the government a
duty in the form of a surcharge on any tax imposed by a Gram Panchayat or on
land cess or local cesslevied within its jurisdiction in such manner and subject to
such maximum as may be prescribed section 161(4) of the Act.
APPR Act section 259 Mandal Parishads can make Byelaws and get income
from various properties and also impose fines and penalties from breach of rule.
(Section 269)
Mandal PrajaPardhashat Own Resources
Mandal Praja Parishad can impose levy of tax or surcharge Section 161(4) and
172 (vii). Funds received from own sources.
Recovery of sums due to the Mandal Parishad as arrears of the land revenue
section 254 of APPR Act.

a) Mandal PrajaPardhashad rules for levy of fess and penalties

APPR Act section 259 Mandal Parishads can make Byelaws and get income from
various properties and also impose fines and penalties from breach of rule.
(Section 269).
b) Income Derived through rents
Staff quarters and other MP buildings
c) Income generating properties
Auctioning the properties ex: markets, shopping complexes, ferries, fruit bearing
trees, scrap material according to G.O.Ms.No.215, PR&RD, and dated.25.6.2001.
d)Ferries: In the part of devaluation the right of collecting taxes from ferries
services, steam lunch, transport toboats and mechanized boats toll fees has been
given to Panchayat Raj Institutions from transport and R&B department (G.O.MS.
No:308 (Mandals-I) dated:1.9.2005).
Collection of arrears through seizing movable properties (Section 254)
Mandal PrajaParishat can recover its dues as per narms of revenue recovery act.
f) Fairs&festivals: Mandal Praja Parishad get share of income fairs and festivals
according to the G.O.Ms.No.127, Dated.14.3.1996.

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 S.N Name of Ratio of Income Amou Who Details of Income
o Resource Division nt Credit in division GOs
G.P M.P Z. Colle the
P cted amount
by
1 Mineral 25 50 25 State CEO ZP G.O.Ms.No.384,
Cess Gover Dated.10.6.1983
nment
2 Seinerage 25 50 25 State Concerned G.O.Ms.No.255,
Fee Gover Departme Dated.2.8.2001
nment nt
3 MP Markets 65 35 -- MP MP G.O.Ms.No.628,
Dated.23.9.1995
4 ZP markets 37.5 37.5 25 ZP ZP G.O.Ms.No.628,
Dated.23.9.1995
5 MP Fairs 50 50 -- MP MP G.O.Ms.No.127,
and Dated.14.3.1996
Festivals
6 ZP Fairs 37.5 37.5 25 ZP ZP G.O.Ms.No.127,
and Dated.14.3.1996
Festivals
7 Income 50 50 -- MP MP G.O.Ms.No.87,
through Dated.13.3.2000
Joint ferries

f)Donations: The Mandal Praja Parishad can make donations for carrying out any
work required to be done by Mandal Praja Parishad under Section – 172 (1) (iv)
by the people of Mandal Praja Parishad NRIs, Industrial organizations, Corporate
Social Responsibility Funds, donations.
i. Public/NRI Donations: The people of Mandal Praja Parishad can donate
for various development projects. Those who live abroad can send
donations to the local governments for the development of their respective
areas.
ii. Special Donations: Section 172 (iv) of the Government of Andhra Pradesh
State government has issued G.O. M. S. No. 102 PR&RD (Pts III) Dated.
03.11.2015 through these donations can be accepted in the form of cash
and land from Indian citizens, NRIs.

Government allocationsto Mandal Praja Parishad

The state government allocates the amounts collected by the respective

departments to the local governments as indicated below.

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 i. Entertainment Tax
ii. Surcharge on Stamps Duty
iii. Mineral Cess
iv. Seinerage Fee
v. Magisterial Fines

i.Entertainment Tax: Government collects entertainment tax. The commercial

tax department wil
allocate in 60:40 ratio to Gram Panchayat and Mandal Praja Parishads
ii.Surcharge on Stamps Duty: G.O.Ms. No:226, Dated.6.4.2013 the collected
1.5% surcharge will be
allocated in ratio 3:1:1 to GP,M.P,Z.P
iii. Mineral Cess :will be divided in ratio 25:50:25 and allocated to GP,M.P,Z.P
Iv.SeinerageFee : will be divided in ratio 25:50:25 and allocated to GP,M.P,Z.P
G.O.Ms.No.255,PR&RD-III,dated:2.8.2001.The 35% of derived senerage
fees should be utilized for
road forming in mining areas.
v.Ferries: Income derived from ferries in district will be allocated in the ratio of
37.5:37.5:25 to
Z.P, M.P and GP
Government Grants

State Government Grants Central Government Grants

Directly credited in to MP Directly credited in to MP
1.Percaita grant (Rs:8/-) 15th Finance Commission funds
2.State Finance Commission grants
3.MPTC honorarium and TA, DA
4.Entertainment tax Credited in to Other Accounts
5.Surcharge on stamp duty
6.Contingent grant M.G.N.R.E.G.S components
7.Security deposits, miscellaneous S.B.M funds
receipts R.G.S funds
8. Seinerage Funds

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State Government Grants

1. Per capita grants: G.O.Ms. No:278, PR&RD (Mandals-I) Dated.20.6.1998,

Rs:8/- per head according to population.
G.O.Ms.No.461, dated.13.12.2013, It is agreed to release Rs:16/- per capita.

2.State Finance Commission:

Article 243-I of 73rg Constitutional amendment,
APPR Act-1994, Section 235 to 242.
The fifth finance commission should be constituted in Andhra Pradesh

3.MPTC honorarium and TA, DA:

APPR Act-1994, Section 170 and Previous GO.597, Dated.16.08.1995. and latest
G.O.Ms. No.89, Dated.7.9.2015 the honorarium and TA credited to Mandal Praja
Parishad Account.
Central Government Grants
1.15 th Finance Commission grants will be awarded from 2020-2026
The details available in separate chapter.
Mandal Praja Parishad Deposits
Types of deposits
✓ Election deposits
✓ Security deposits (G.O.Ms. No:589)
✓ Earnest money deposits (EMD)
✓ Further security deposits
Advances
Devolution and Decentralization of funds
Mandal Praja Parishad Fund
According to APPR Act-1994, section 171(1) all the above funds are called “Mandal
Praja Parishad Fund”.As per section 171(2) Mandal Praja Parishad in come should
be deposit in nearest treasury. Except orders are issued to deposit in bank
accounts.
According to section 171(3) all the pay orders and cheques should be signed by
Mandal Parshad Development Officer.
*****

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 Chapter-9

MANDAL PRAJA PARISHAD RULES OF EXPENDITURE

According to section 171(3) Mandal Praja Parishad Development officer is
the drawing and disbursement officer.

Section 172 (3) The expenses of the Mandal Praja Parishad shall include the
salaries and allowances of its officers and other employees, the allowances to be
paid under Sections 159 and 170, any item of expenditure directed by the
Government for carrying out the purposes of this Act and such other expenses as
may be necessary for such purposes.

I.The fallowing three accounts are maintained by mandal praja parishad

by treasury

a. General Funds

b. Women Walfare Funds

c. Education Fund (now it is in the control of M.E.O)

d. CenterFinance Commission funds

II.MandalPraja Parishad Accounts (in Banks)

i. 15th Finance Commission Grants

ii.RGSA

iii.BRDF

iv.M.G.N.R.E.G.S

The rules of expenditure are frame according to section 171

At present G.O.M.S.No.18 PR&RD Dated:24.03.2017.

Maintenance of Properties-23%

SC Welfare 15%

ST Welfare 6%

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Women & Child welfare 15%

Drinking Water supplies 12%

Office Maintenance 15%

Contingence 4%

Other Departmental Works (Health&Education,Agriculature&Vetarnariy)

1. SC Welfare 15%

The earmarked funds 15% will be divided in to two parts 1/3 of the funds will be
sent to APSC Co-operatve Society. The Remaining 2/3 will be spent for the welfare,
infrastructure activities for SC population in Mandal (G.O. Ms No. 457PR&RD
Dated:17-09-1986

Example: SC welfare Hostels Community Centers, leveling of House sites

2. ST Welfare 6%

The year marked funds of ST welfare will be devided in to two parts 1/3 of the
amount should be sent to AP State ST welfare society the remaining 2/3 should
be spent for the welfare programmes Scheduled Tribes in Mandal. The activities
should be taken i,e., community drainage residential schools medical aid for
chronic patients construction of ST Colonies G.O.Ms No.351 PR&RD dated: 06-04-
1978.

3.Women and Child welfare 15%:

The works shell be taken by Mandal Parishad for women and children are mention
in G.O Ms No. 27 women and child welfare &disabled welfare department dated:
20-06-2003. Example: construction of Aganvadi Buildings Additional rooms for
ECE Centers. financial assistance to women, awareness camps for women
industrialists if the Mandal Parishad fails to spent the money by September of the
next financial year the Amount should be paid to AP women welfare cooperative
finance corporation Limited.

4.Office Maintenance and purchase of tools 15%

(G.O. Ms.No.704 PR Dated: 05-11-1994 )

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a) Office Maintenance Daily Wages Vehicle maintenance and rented vehicles

(G.O Rt.No.547 PR dated:02-06-2015)

b) Stationery and Printing Charges, legal charges, Schools Maintenance, land

acquisition charges, tender publication, 4th class Employees uniform (two pairs for
year), purchasing furniture, Postal Charges, Telephone/Cell Phone Bills, Water and
Electricity Charges, hot and cold charges, repairs, VIPs Visiting charges.

5. Contingencies 4%

a) Books and forms G.o.No.30 PR&RD dated: 22-01-1999 according to this G.O
all forms shall be bought from AP State Trading corporation. Memo No
5280/CPR&RE H299 dated: 25-09-2002.

b) 4th Class Employees uniforms Go Ms. No. 1599 PR dated: 014-11-2003 uniform
shall be bought from Khadi Bhandar/ APCO/Co Optex.

c) petrol or Diesel shall be used not exceeding 160 Lts per Month per day Vehicle
Rent shall be not more than Eight Hundred. Rented vehicle permitted only for ten
days log book shall be maintained.

MPDOs are provided vehicle allowance by Government.

d) Office Rent G.O.Ms.No.395 PR&RD dated: 22-09-1998

e) Telephone Bills G.O. Ms No.583GAD (op2) department dated: 26-10-1988

f) Black board and furniture in schools

g) Advertisements MPDO shall take pre or post approval of Mandal Parishad to

issue Advertisements G.O.Ms.No.1607S2160/2 dated:13-08-1960

1. Other Departmental works: 10%.

Health providing facilities In PHC centers
Education Schools repairs water supply etc.
Providing amenities for women representatives
Veterinary providing facilities at vetnery Hospitals, Cattle hostel

15 th Finance commission Funds

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G.O.Ms.No.680, PR&RD Dated.2.11.2020

G.O.Ms.No.20, PR&RD Dated.12.5.2022

The detail will be discussed in Chapter- 15.

Funds Transferred from other departments to Mandal Praja Parishad

G.O.Ms.No.571, PR&RD Dated.26.12.2007

Devolution GOs -10

Contribution from Mandal Praja Parishad funds to eighter gram panchayat

or Zilla praja parishad with prior permission of government.

G.O.Ms.No.704,PR&RD,Dated.5.11.1994.
✓ Cultural activities
✓ To NGOs who work for poor,disable, patients
✓ Contagious diseases
✓ Sports authority
✓ Natural disasters and fire accidents
✓ PM/CM cyclone relief fund

Establishing joint institutions by two or more Mandal Praja Parishads

G.O.Ms.No.73 PR&RD Dated.29.2.2000

These institutions are maintained by joint committee

Section 175 of APPR Act.

Two Separate registers shall be maintained in Mandal Praja Parishad Contingent

grant.

1. Permanent advance register

2. Contingent charges register

The Mandal Praja Parishad shall fallow the rules of article 3-4 of AP financial code.

*****

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 Chapter-10

PREPARATION OF BUDGET IN MANDAL PRAJA

PARISHADS

Introduction:

The Budget is a statement or sets of statements containing the probable

receipts and expenditure of the Institutions under different Heads for the ensuing
year. Normally Revised Budget Estimates for the current year follow the Budget
Estimates for the ensuring year. In case of Mandal Parishads, section 174 of the
A.P. Panchayat Raj Act. 1994 read with rules prescribing preparation of Budgets
of M.P.s and Z.Ps issued under GO. Ms. No. 15. P.R&R. D& Relief Dept. Dr. 10. 01.
1995 lay down the detailed procedure for preparation and sanction of Budget
Estimates. The M.P.D. Os shall prepare Revised Budget Estimates for the current
year along with the Budget Estimates for the ensuring year during October,
November of every year.

Preparation of Budget Estimates-Guidelines:

While preparing the Budget Estimates the following aspects shall be kept in
view by the M.P.D.Os

1. The working balance shall be provided in the Budget at the rate

not less than 2.5% of the estimated receipts for the year
excluding grants and debt Heads.
2. It is irregular to set apart this working Balance and invest the
same in interest bearing securities as it is intended to be carried
forward as pending balance to the next year's Account
3. The MP. shall earmark 6%,15%, and 15% from its General funds
towards welfareof STs. Welfare of SC & Women and child welfare
respectively. Theamounts at the prescribed percentage shall be worked
out on the estimated total receipts of General funds and provisions made
in the Budget Estimates.
4. Adequate provisions have to be made in the Budget for amounts
required towards various obligatory functions as detailed in Schedule. II
under Section 161 of the A.P.PRAct. 1994.

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 5. Similarly Govt have also been issuing instructions from time to time
specifying the schemes to the normal Departments which are
transferred to the M.Ps for performing those functions also, necessary
funds are to be provided for.
6. No increase shall be made over the Review estimates unless adequate
reasons justifying for such increases are given. Similarly in case a charge
once provided for and accepted may have subsequently become
unnecessary. In such cases the actual amounts received only shall be
shown.
7. The Budget Estimate for receipts shall be based on the grants released
during the previous year. The taxes, duties, contributions and fees levied
etc. and the increase of reduction in such rates which has not sanctioned
by the competent Authority shall beproposed in the Budget Estimates.
In other words, proposals for sanction of grants levy of new taxes etc.
Which are pending with Government shall not find place in the Budget.
8. Likewise, in case of expenditure, provision shall be made for all
sanctioned schemes, but not for schemes of new expenditure for which
proposals are pending with Government.
9. Under the Head "other schemes" the transactions relating to programme
like P.M.J.S.Y,15th F.C, JJM, DisasterManagements’ etc., shall be shown
separately inrespect of each programme.
10.The Rates in the Budget Estimate for the year in which the Budget
Estimate of thepreceding year is to be prepared shall be given. If the
Budget Estimates are prepared forthe year 2023-24. Col. (2) of the
Budget shall give the actuals for 2021-22. Col. (3) shall give the Budget
Estimate for 2023-24, Col. (4) shall give the revised estimates for 2022-
23, Col. (5) shall give the figures for Budget Estimates for 2023-24,
11.The Budget Estimate have to be divided into two sections viz.. Section
1 .Maintenance and Section
II .Development
Government grants and other receipts for maintenance of functions and
institutions transferred to M.Ps. and also maintenance expenditure, will
come under Sec. 1. while Government grants and loans other receipts
and expenditure incurred for development works relating to the plan
schemes and othercapital works will fall under Sec. 2.

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 12.Each item in the Budget estimate shall be rounded to the nearest
hundred rupees.
13.The figures in the Budget shall correspond as nearly as possible with
the figures recorded in the Annual Accounts. The M.P.D.O. shall reconcile
all the differences between his figures and those of the Treasury and
certify stating the reconciliation has been made shall be appended to the
Revised Budget Estimate.
14.The Budget of every M.P. and an Abstract thereof shall be prepared in
Form A of the Rules prescribing preparation of Budget Rules. Similarly,
all proposals for re- appropriations shall be made in form 'B' of the said
Rules, while proposals for additional allotments shall be made on Form
C of the said Rules.
15.The Abstract of accounts to be sent along with the budget shall be
prepared with reference to the figures posted in the detailed budget and
the subsidiary Accounts maintained.

Preparation of Revised Budget Estimates – Guidelines

The revised Budget estimate for the year is an estimate of the probable
receipts or disbursements under each Head for that year framed in the
course of the year with reference to the actual transactions recorded for the
months of that year for which complete Accounts have become available.

The following points shall be kept in view while preparing the R.B.Es

1. Assuming that the revised budget estimate is prepared in the month of

October when the actual for first 6 months are available, one of the three
methods may be adopted for assessing the requirements for the second
half-year.
a) by adding to the actual of the first 6 months of the current year. those
of the last 6 months of the previous year, or.
b) by taking proportionate figures, so that the revised estimate will be
two times of the actual of the first 6 months, or.
c) by assuming that the revised estimates for the current year will bear

the same proportion to the actual for the first 6 months as the actual of
previous years to those of the first 4 months of that year.

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 2. No separate figures shall be given in the revised estimate for leave
Salaries.
3. The revised estimates shall allow for any additional appropriations that
have been sanctioned after the budget was passed and the references
to the orders regarding them be given in the remark’s column.

Sanction of Budget.

Copies of the Budget of Mandal Parishads prepared in Telugu shall be

circulated to the members of MP far in advance of Nov 30th so that the
meeting of the Mandal Parishad will have to be convened to discuss the
Budget proposals on or before 30th Nov- preceding the Budget year. The
Mandal Parishad shall sanction the Budget with such modifications if any
as it thinks fit after satisfying itself on the following points viz.

i)The estimate of receipts is exhaustive and cautious and provides for collection of
the entire loans outstanding recover and those falling due during the Budget year

ii) The recommendations, if any, of the Govt. or Heads of the Departmentincluding

CPR have to be duly considered in framing the Budget

iii)provision has been made for all obligatory charges including

functions,institutions. Trusts and the like transferred from the DistrictBoards,
other development activities prescribed by Govt. and all India bodies and
Institutions.

i) provision has been made for due discharge of all liabilities in respect of
loans contracted by the Mandal Parishads and for all other commitments.
ii) Variations between the figures of the Budget year and those of the
previous years have been adequately explained.
iii) The working balance is not less than the minimum as specified in para
2.1 and
iv) Due account is taken of contribution from people and institutions for
aided self-helpprogramme.

The M.P.D.O shall submit the sanctioned Budget to the Z.P and where
there is no Z.P to the Dist Collector on or before 15th January preceding
the Budget year.In case where the M.P.D.O does not prepare and place
the Budget of the M.P before the general Body of the M.P. before 30th Nov
he shall be liable for disciplinary action. If for any reason the Budget is not
sanctioned by the Mandal Parishad before 15th January, the MPDO shall submit

104 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
the Budget to the District Collector who shall modify it with such modifications if
any as he thinks and forward it to ZP which shall there up on approve the budget
as if it were submitted to it. If there is no ZP for the District. The sanction accorded
by the Collector shall be final. The M.P.D.O shall forward a copy of the sanctioned
Budget to the Auditor. Likewise, modifications, if any made in the Budget by the
Z.P/Collector under sub-Section (2) of Sec. 174 shall communicate to the Auditor
by the M.P.D.O.

Budget proposals shall not contain any proposals which were

submitted to Govt or other authority for sanction but were not sanctioned
so far.

The sanction of the Budget shall not by itself be deemed to authorise

the MPDO to incur all expenditure as provided for therein. The orders of
the competent authority shall be obtained invariably before the
expenditure.

Additional allotments and transfer of funds.

All allotments made in the Budget shall lapse at the close of the year
and no portion of it shall be reserved or transferred to deposit Head of
Account to avoid lapse of funds. However during the course of an year, where
an allotment or additional allotment under head of Account is found necessary a
revised budget or supplementary Budget shall be framed by re-appropriation from
other heads subject to the condition that all such applications for re-appropriations
shall be made in form 'B' appended to Budget Rules and placed before the MP for
approval. After its approval such applications shall be sent to ZP in time to admit
passing of the orders by the Z.P before the end of the year and the MPDO shall
forward a copy of such supplementary Budget to the Auditor. Where it is found
necessary to find allotment or additional allotment from the balances of any
General sources in the case of Mandal Praja Parishad (M.P) they shall be
sanctioned subject to the following.

i) The working balance shall not be reduced below the minimum

specified in theparagraph 2.1.
ii) Applications for allotments or additional allotments shall be made in
form 'C' of the Budget rules and shall be placed before the M.P. by

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 the MPDO. After approval of such proposal by the M.P such
applications shall be forwarded to the Z.P to admit passing of the
orders on them by the Z.P before the end of the year.

3) A copy of the sanction of allotments/addl. allotments shall be forwarded

to theAuditor by the MPDO-

Statements to be appended to the Budget estimates

The following statements are to be appended to the Budget estimates.

1. Statement showing Unspent balances of purposive grants

2. Number Statements

3. Loan statement of MPs.

ANNUAL ACCOUNT:

The annual Account is nothing but a summarised statement of receipts and

charges of a Mandal Parishad for a financial year classified under different Heads
in a systematic manner. It consists of General Account and several other
subsidiary counts. It also represents the sum total of the 12 monthly accounts
from April to March of the year

Main and Subsidiary Accounts of Annual Account

The annual account comprises of 14 accounts viz. General Account and

several other subsidiary accounts at detailed below

A. General Account

B. Communis Development Account

C.Elementary Education Account

D. Social Welfare Account

E. Animal Husbandry Account

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F.Women and Child Welfare Account

G. Minor Irrigation Account

H. Roads and Bridges Account

I.Rural Water Supply Account

J. Other programmes Account

i. Critiical Balances Investment Account

ii. Rural Sanitation
iii. Others

K. Endowments Account

L. Deposits Account

M. Advances Account

N. Loans Account

In order to ensure uniformity and proper classification of Heads posting of

transactions both under receipts and expenditure will be made in to the various
accounts as detailed above.

Receipts and Charges-Further Classification as Maintenance and

Development:

All the transactions in different accounts are further classified into "maintenance"
and "Development” according to the nature of the receipt or expenditure. For
example miscellaneous receipts or Grants which are of recurring nature meant for
creation of durable assets like new roads, buildings bridges etc.come under
"Development". Like wise all expenditure which is Incurred towards routine
maintenance or to keep the things in their original state of functioning will come
under “Maintenance", while all such expenditure, which result in productive
expenditure resulting in creation of durable assets can safety be classified as
"Development” Expenditure.

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ADMINISTRATIVE REPORT OF MANDAL PRAJA PARISHAD:

1. According to the AP PR Act 1994 Section 253 the MPDO has to prepare for
each financial year an administration report of the Mandal Parishad compiling
the details required in the proforma prescribed by Government and place the
same before the mandal praja parishat 30th May of each year before the
Mandal Parishad in respect of the preceding year and submit it to the Zilla
Parishad.
2. The Zilla Parishad should scrutinize the administration report of mandal
Parishad, and submit a consolidated Administrative Report proper and submit
it to the Commissioner of Panchayat Raj by 30th of June with a copy to the
Government.
3. Administrative report consists of two portions one is narrative and other is
statistical. The details of narration includes a summary of activities taken up;
the name of the person who is holding the position as Mandal President, Vice
president and MPDO, nature of vacancies in the offices of the members and
the number of meetings held, the nature of business transacted from various
ordinary, special and urgent meetings, the time spent on business and the
participation of members in general and the participation of weaker sections
in the meetings and provisions made for developmental activities. Special
emphasis on women development, child welfare, Scheduled castes,
Scheduled tribes, forming of new roads, taking up of Minor irrigation tanks.
Special programmes under Agriculture, Animal Husbandry, individual
beneficiary schemes, area development schemes, health programmes, family
planning campaigns, vaccination programmes, sanitation in fairs and festival,
housing schemes if taken any, cooperation and involvement with other
agencies of Government or N.G.Os etc. These data are supported with
statistical, numerical, and figurative information.
4. Administrative report shall be prepared in prescribed proforma.

*****

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 Chapter - 11
PANCHAYAT DEVELOPMENT PLAN

Introduction

Article 243G of the Constitution of India acknowledges Panchayats as

institutions of local self-government and mandates them to prepare plans for
economic development and social justice. As local government, Gram Panchayats
(GPS) are responsible for delivery of basic services so local citizens and address
vulnerabilities of poor and marginalized ones. This can only be achieved through
implementation of well thought out plans through efficient and responsible
utilization of available resources.

Gram Panchayat Development Plans (GPDP)to be prepared for

effective implementation of flagship schemes/programmes on subjects of National
Importance, The formulation process of Panchayat Development Plans must be
comprehensive and based on participatory process, which inter alia involves the
full convergence of the schemes of Central and State Governments on the
development including those related with 29 subjects listed in the Eleventh
Schedule of the Indian Constitution. Similarly, Intermediate/Block and District
Panchayats are responsible for preparing Block Panchayat Development Plan
(BPDP)/Mandal Praja Parishad Development Plan (MPDP) and District
Panchayat Development Plan (DPDP) at the respective levels.

The PRIs are mandated for delivery of critical public services including
water supply, sanitation, internal roads, drainage, street lighting, health,
education and nutrition etc. up to the level of Gram Panchayats/ villages. 29
subjects listed in eleventh schedule of the Constitution are quite relevant for
achieving Sustainable Development Goals (SDGs). Hence, role of PRIs
became more important for achievements of SDGs through localization.

Facilitators:A facilitator for each Gram Panchayat(GP)/Mandal Praja Parishad

/District Panchayat will be appointed by the State/UT. The role of a facilitator is

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very crucial in the preparation of the Development Plan as they need to work
together with communities at the Panchayat level and also work with all line
Ministries simultaneously. States/UTs may consider Community Resource Persons
(CRPS), trained Social Auditors or other appropriate person including officials,
previous Elected Representatives etc. for nomination as facilitators. The focus
should be on personal attributes, such as people who are involved with community
or who are already trained earlier to carry out the tasks of a facilitator. After
selection of facilitators they should be made aware of theirroles and detailed
responsibilities. It is also important that selected facilitators could be able to carry
out mapping of the Poverty Reduction survey as per Mission Antyodaya (MA)
using MA format for scoring under various criteria to get validated in the Gram
Sabha, As a part of preparation towards CDP facilitators will be required to
undertake following activities on priority basic.
(i)Coordinate with the frontline staff of participating Ministries/Departments
(ii)Facilitate the special Gram Sabha (GS) for GPDP on the designated day
(iii) Ensure community mobilization including vulnerable sections like
SC/ST/Women/ Minorities/Disabled during the Gram Sabha. Community Based
Organizations (CBOS) such as SHG/Youth Groups/ Mahila Mandals and other may
be supported to ensure their presence in Gram Sabha,
(iv)Submit are port regarding conduct of the Gram Sabha at Gram Panchayat/
Mandal Praja Parishad / District Panchayat.
(v) Supporting the Gram Sabha in preparation of GPDP
(vi)Uploading of approved GPDP one e Gram Swaraj portal
Frontline Workers:Frontline workers appointed by of all departments play an
important role in ensuring convergence of activities of different schemes in GPDPs
to ensure participation of frontline workers/officers in both the Gram Sabhas
organized during PPC (Peoples Plan Campaign) for preparation of GPDP and
disseminate features of their schemes, resources, etc. and facilitate incorporating
activities of heir Departmental Village Action Plan into GPDP.
Following are the responsibilities of Frontline workers require to undertake during
PPC
(i) Collect and update data regarding different schemes of the respective
Departments.
(ii) Provide status of the proposed activities and fund disbursed in
previous FY, the data incorporate in Detailed Status Report.

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 (iii) Present a brief structured presentation having details of schemes,
activities, resources of thedepartment in GS
(iv) The front line workers will read draft GPDP in detail and provide
feedback and suggestions in Development Seminar organized by GP

Prople's Plan Campaign for Panchayat Development Plan

Process for preparation of Gram Panchayat Development Plan (GPDP)
The GPDP is the development plan of the GP. It is to be prepared through
a participatory process involving all stakeholders matching people's needs and
priorities withavailable resources. The GPDP does three essential things:

i) It provides a VISION of what the people would like their village

ii) It sets out clear GOALS to achieve that vision, and

iii) Provides an ACTION PLAN to reach those goals,

The following are the key components of GPDP preparation.

Cycle of the preparation in GPDP:
Formation of Gram Panchayat Planning Facilitating Team (GPPFT): GPDP is
an important initiative that needs continuous people's active participation. Hence,
GPPET created with pool of dedicated human resource who can voluntarily devote
their services remained involved at every stage of GPDP starting from environment
building for plan preparation to the approval of the plan at the Gram Sabha and
implementation of activities. The representatives of sectoral/line departments at
GP level should invariably be the members of this team. Apart from this, the
citizens of the GP who are working/living elsewhere either in the country or outside
should also be invited to become members of the GPPFT. This is aimed at
harnessing their knowledge/skills and expertise for sustainable development of
the GP area. The GP may dividethe GPTFT members into "Wand Planning
Facilitating Team (WPFT) with a minimum of 3-5 members headed by the
respective GP ward members to facilitate community-based planning processes of
GPDP. WPFT is responsible to ensure that all members and residents of their
particular wards participate in the planning process actively and without any kind
of hindrance and hesitation. To ensure that every thematic area under GPs are

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covered, the CPTFT members may further form thematic groups based on their
relevant field experience.

Environment creation and Community mobilization:The environment

generation activities are of immense importance to bring about attitudinal
changes, outlook and re- orientation among the community and governance
systems regarding their active participation in the decision-making process
towards their socio and economic development. The GPPFT with assistance from
women ward members and Self-Help Groups (SHGs) are involved in the
environment building process for GPDP at the GP level.

Focus Areas in Planning: Gram Panchayats are entitled to provide basic

services and take up development works. With the renewed focus on the
localization of SDGs, Gram Panchayats should focus on the following 9 thematic
approaches while preparing plans in local level:

Theme 1: Poverty Free & Enhanced Livelihood Village

Theme 2: Healthy Village
Theme 3 Child Friendly Village Theme
Theme 4: Water Sufficient Village
Theme 5: Clean and Green Village
Theme 6: Village with Self Sufficient Infrastructure Theme
Theme 7: Socially Just and Socially Secured Village
Theme 8: Village with Good Governance
Theme 9: Women Friendly Village

Data Collection-Situation Analysis: The data collected can be put to use to

assess and analyze the current situation of GP and to identify gaps to prepare Plan
to address at the grass roots level. Therefore, both primary data and secondary
data should be collected at the grassroots level.

Socio-Economic Caste Census (SECC): The situation analysis serves as the

basis for setting priorities for addressing the issues to further incorporate in the
GPDP.The processes for situation analysis are

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i) Existing conditions and development status of the GP related to key areas like
health education, poverty, the situation of vulnerable groups, etc…must be
identified.
ii) Information about the quality of existing services and quality of life must be
collected.
iii) Critical information on deficiencies and gaps in basic services, infrastructure
and amenitiesincluding drinking water, sanitation, drainage, road conditions,
cleanliness etc. that exists in the GP must be collected.

Development Status Report (DSR):On completion of situation analysis, the

GPPFT is to prepare draft Development Status Report, as per indicative guidelines
of GPDP and place before the Gram Sabha.

Visioning Exercise:Gram Sabha is to undertake visioning exercise on the basis

of thefindings of the DSR. The visioning exercise is to ensure objectivity in
planning and endow peoplewith a sense of ownership of the planning process.It
should also help to identify priorities in the identified key thematicareas and set
clear milestones to be achieved by the GP during the plan period.

Prioritization of Needs:Prioritization of needs should be done across the

various identified thematic sectors 29 covering all sections of the GP. Special focus
mity be given to 'Sankalp' takenthemes prioritized by GPs .

Resources Envelope: GP should know the resources on the basis of which it

is to prepare theGPDP. It needs to consider the financial and human resources.
The resource envelop includes Central/State Finance Commission Grants, funds
under Central/State Government Schemes. OSR etc. The funds spent by the
higher tiers like District Panchayat and Intermediate Panchayat in GF should be
part of resource of GP. The planned activities need to be matched with the
resources.

Organizing Special Gram Sabha: A special Gram Sabha to be organized

after the collection of primary and secondary data, and other activities as

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mentioned above. The frontline workers of each department will give a brief
presentation on the activities under taken, funds utilized for the current year and
proposed activities, funds allocated for the next financial year and a statement of
the same needs to be submitted to the GP. Facilitators appointed shall cusure
community mobilization including representation from vulnerable sections such as
SC/ST/Women duringthe Gram Sabha. Poverty reduction plans prepared by
Village Organization (VO) can be incorporated in the GP after presentation and
deliberations in the Gram Sabhathe Gram Sabha. Poverty reduction plans
prepared by Village Organization (VO) can be incorporated in the GP after
presentation and deliberations in the Gram Saliha.

Integration of Poverty Reduction Plan in GPDP

The Guidelines for preparation of GDP require GP's to prepare GPDP which inter
alia hade component addressing vulnerabilities of poor and marginalized people
and their livelihood opportunities through an integrated poverty reduction plan
that also converges with the labour budgeting and projectisation exercises
under MGNREGS SHGs and their federations, as institution of the pour have a
key role in the planning for and implementation of interventions for economic
development and social justice. The responsibilities of the SHG network listed in
the DAY NRLM framework, include participating actively in Gram Sabhas and
other form of panchayats, providing feedback through community based
monitoring, and supporting CPV in their development initiatives and planning
exercises. A joint advisory (Annexure-IV) by the Ministry of Panchayati Raj and
Ministry of Rural Development has been used for integration VPRP in to
GPDPAVPRP activities has also been made part of the drop down under relevant
themes for the integration.

Preparation of Draft GPDP: Draft plan shall be prepared indicating the works
identified in each focus area along with cost estimation/fund allocation, timelines
for completion of works. A special meeting of the GP shall be convened to discuss
and finalize the changes before submitting final Draft GPDP.

Final GPDP: In the presence of officials from all line departments and community

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Including Panchayat Sarpanch, Panchayat Secretary and GP members, the final
GPDP in the form of a brief Presentation of GPDP document with project-wise
details and discussion on the prepared plan is to be placed before the Gram Sabha
by GP and GPPFT members. The minutes of the meeting are to be recorded
properly, which mayinclude apart from other proceedings.
i) Number of Attendees of the meeting
ii) Agenda
iii) Issues raised
iv) Items/activities discussed and agreed items/activities discussed and not
agreed etc.
Uploading Plan on e-Gram Swaraj portal:The plans prepared through
above mentionedprocedure to be uploaded on revamped GPDP portal of e-Gram
SWARAJ(eGS) application with the complete Profile of the Gram Panchayat,
including Sarpanch & Panchayat Secretary details, Demographic details,
Panchayat finances, asset details, thematic activities to be taken up etc. Hard
Copy of the plan may be kept in the office of GP for public disclosure .The asset
creation activities may be published on public information board.

Preparation of Mandal Praja Parishad

Introduction:The Constitutional provision is intended to empower all three tiers

of Panchayats by enabling the State Governments to devolve powers and authority
including thise matters listed in the Eleventh Schedule for planning for Economic
Development and Social Justice and implementation of schemes in their area. This
will also include the powers to impose taxes and provisions of funds to the
Panchayats(Article-243 H). On the recommendation of the Fifteenth Finance
Commission (XV FC), Government of India has decided to provide grants also to
Intermedia Panchayats (IP) or Mandal Praja Parishads (Block
Panchayats) and Zilla Praja Parishads (District Panchayats DPS) from
2020-21.
Preparation of Mandal Praja Parishad Development Plans / Block
Panchayat Development Plans (BPDP)

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 BPDP / MPDP to be prepared through a participatory inclusive and transparent
process with modified bottom up approach BPDP may arrive at development needs
by consolidating gaps ascertained in GPDP's through Mission Antyodaya data. The
BIDP process envisages need bed planning, supplementing GPDP Further, it would
also strive to contribute to national commitments eg SDGs and national priorities.
The plan activities of the line departments operating at the Intermediate
Panchayat level should be integrated into the BPDP, although the same may be
implemented by the line departments themselves. The process, structure and
format of a BPDP may be largely the same as followed for GPDP, which is:

i) After GPDP's are prepared and approved at GP level, the same are to be
forwarded by the GP's to the Mandal Praja Parishads.
ii) Those projects and activities, which are to be implemented in more than
one GP area and which should be implemented at the Mandal Praja
Parishad level because of its higher institutional capacity and technical
competence, are to be considered by the Mandal Praja Parishad for
BPDP.
iii) The BPDP will be approved by Block Sabha consisting of all MPTC
members,ZTPC member of that mandal and all Sarpnches of that
mandal.
iv) Apart from elected representatives, block level line department officials,
leader of SHG federations, experts, professionals, doctors, etc. should
also be nominated as members of Block Sabha.
v) There may be total 50-80 persons including aforesaid ones nominated
as member of Block Sabha by President of Intermediate Panchayat.
vi) The meeting of Block Sabha will be presided by President of the
Intermediate Panchayat and Block Panchayat Officer/Block Development
Officer may be nominated as Convener of Block Sabha
vii) The financial matter would be sanctioned by competent authority as
authorized by State Government in Intermediate Panchayat.
Steps for preparing Block Panchayat Development Plan:

i) Formation of Intermediate-Planning Planning Committee (IPPC) for

every Intermediate Panchayat for shared understanding and facilitation
of the entire planning process orienting and activating them to take up

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 and carry forward the entire process of Block Panchayat Development
Plan.
ii) Environment creation and community mobilization.
iii) Collection of primary and secondary data.
iv) Situation analysis, need assessment and gap identification.
v) Visioning exercise for goal setting.
vi) Resources and identification/estimation of corresponding activities-
Special Block Sabha.
vii) Plan development, prioritization and projectization.
viii) Approval of BPDP and uploading on e - Gram Swaraj Portal.
ix) Implementation, monitoring and impact analysis

Focus Areas of Planning at Mandal Praja Parishad/Block level:

Mandal Praja Parishads are also supposed to provide basic services and take
up development works related to the functions devolved to them as per the
Eleventh Schedule of the Constitution of India having 29 subjects, where GPs could
work to ensure Economic Development and Social Justice. However, with the
renewed focus on the localization of SDGs, Mandal Praja Parishad should also focus
on9 thematic approaches while preparing plans in local level.

Preparation of District Panchayat Development Plan (DPDP)/Zilla

Praja Parishad Development Plan (ZPPDP)

As local government, the District Panchayats are also responsible for

ensuring delivery of basic services to local citizens and addressing vulnerabilities
of poor and marginalized sections of the population. This can be achieved only
through implementation of need focused plans through efficient and responsible
utilization of available resources and expanding the resources to cater to their
priorities. Further, it has to be ensured that there should not be duplication of its
works with those undertaken /to be undertaken by the Gram Panchayat. Mandal
PrajaParishad and linedepartments. The preparation of the District Panchayat
Development Plan for rural area is a time bund process. It is an essential part of
chain of plans to be prepared in cascading mode. It should be prepared after
completion of CPDS by the Gram Panchayat and Block Panchayat Development

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Plan by the Mandal Praja Parishad in their respective area. It should provide
building blocks to Draft District Panchayat Development Plan to be prepared by
the District Planning Committee for district as a whole.

Process of preparation of Zilla Praja Parishad /District Panchayat

Development Plan (DPDP)

Zilla Praja ParishadDevelopment Plan should ideally match with people's

needs, basic services and their aspirations, prioritized in accordance with the
available resources. It should be prepared through a participatory inclusive and
transparent process with modified bottom up approach. The Zilla Praja
ParishadDevelopment Plan process envisages need based planning,
supplementing GPDPs and BPDPs. Further, it would also strive to contribute to
national commitments eg. SDGs and priorities. The plan activities of the line
departments operating at the District level should be integrated into the Zilla Praja
ParishadDevelopment Plan, although the same may be implemented by the line
departments themselves. The process, structure and format of a DPDP may be
largely the same as followed at GP level for GPDP and Mandal PrajaParishad(MP)
level for MPDP/BPDP, which is as under

i) After GPDPs and BPDPs in the area of the district are prepared
and approved at GP and MP levels, the GPDPs and BPDPs are to
be forwarded by the GPs and MPs respectively to the Zilla Praja
Parishad.
ii) Those projects and activities, which are to be implemented in
more than one GP area but cannot be accommodated in the BPDP
and also those projects and activities, which are to be
implemented in more than one block area but cannot be included
in the BPDP for want of technical competencies or lack of
resources, are to be considered by the Zilla Praja Parishad for
inclusion in the ZPPDP/DPDP.
iii) Besides, the District Panchayat Development Plan would include
those activities which the Zilla Praja Parishad need to implement
following the principles of subsidiarity.

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 iv) The District Panchayat Development Plan would be approved by
District Sabha consisting of all ZPTC members, Mandal Praja
Parishad Presidents and Vice Presidents, PSarpanches of at least
five Gram Panchayats from the concerned District, shall be
convened and this meeting has to be considered as District Sabha.
v) Apart from elected representatives, District level officers of line
department, academicians, doctors, NGOs, representatives of
women collectives should also be nominated as member of
District Sabha.

Steps for preparing Zilla Praja Parishad Development Plan

i) Formation of District Panchayat Development Planning

Committee (DPDPC) for every District for shared understanding
and facilitation of the entire planning process orientingand
activating them to take up and carry forward the entire process
of DPDP for rural area.
ii) Environment creation and community mobilization.
iii) Collection of primary and secondary data.
iv) Situation analysis, need assessment and gap identification.
v) Development Status Report.
vi) Visioning exercise for goal setting.
vii) Resources and identification/estimation of corresponding
activities-Special District Sabha.
viii) Plan development, prioritization and projectisation.
ix) Approval of DPDP and uploading on eGramSwaraj Portal.

x) Implementation, monitoring and impact analysis.

Focus areas of Planning at Zilla Praja Parishad level

The Development works related to the functions devolved to them as per

the Eleventh schedule as per Constitution and renewed focus on the localization

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of SDGs. District Panchayat should also focus on 9 thematic approaches while
preparing plans in district level.
However, at District level larger projects may be undertaken. As
decentralized planning travels from Gram Panchayat to Zilla Praja Parishad the
activities for economic development would come into prominence. Further, most
of agencies implementing Central and State Government schemes are available in
district headquarter, where Zilla Praja Parishad is also situated, therefore,
convergence and collective action and support for medium and small-scale
industries would come to central stage of the development planning.
A Framework for preparation of BPDP and DPDP prepared by MoPR and
Circulated among the States/UT Many States have issued guidelines/directions
to Mandal Praja Parishad and Zilla Praja Parishad for preparation of their place
The processes, structure and system vary widely for preparation of BPDP and
DPDP.
Article 243 ZD. Committee for District Planning:

(1) There shall be constituted in every State atInthe district level a District
Planning Committee to consolidate the plans prepared by thePanchayats and the
Municipalities in the district and to prepare a draft development plan for the
District as a whole.
(2) The Legislature of a State may, by law, make provision with respect to –
(a) The composition of the District Planning Committees.
(b) The manner in which the seats in such Committees shall be filled:
Provided that not less than four-fifths of the total number of members of
such Committee shall be elected by, and from amongst, the elected members of
the Panchayat at the district level and of the Municipalities in the district in
proportion to the ratio between the population of the rural areas and of the urban
areas in the District.
(c) The functions relating to district planning which may be assigned to such (d)
the manner in which the Chairpersons of such Committees shall be chosen.
(3) Every District Planning Committee shall, in preparing the draft development
plan
(a) Have regard to -
(i) Matters of common interest between the Panchayats and the Municipalities
including spatial planning, sharing of water and other physical and natural

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resources, the intergrade development of infrastructure and environmental
conservation.
(ii) The extent and type of available resources whether financial or otherwise;
(b) Consult such institutions and organizations as the Governor may, by order,
specify.
(4) The Chairperson of every District Planning Committee shall forward the
development plan, as recommended by such committee, to the Government of
the State.

AP State Government Go’s regarding Planning process:

G.O.Ms.No:15 PR&RD and Relief Dept. Dated: 10.01.1995.

G.O.Ms.No:26 Financial & Planning (Planning Dept.III). Dated: 22.06.1995.
G.O.Ms.No:438 PR&RD Dated: 24.10.1998.
G.O.No:20 PR&RD. Dated: 17.01. 2007.
G.O.Ms.No:449 PR&RD. Dated: 03.10.2007.
G.O.Ms.No:142 PR&RD. Dated: 18.08.2008.
Memo No: 117, 7404, CPR&RD/RGSA 2020 Dated: 10.3.2021 Office of the CPR
Letter No: 3431 CPR&RD RGSA PMU /2021 Dated:30.09.2022

SDG Goals-Thematic Approach

Thematic Approach for the Localization of Sustainable

Development Goals through Panchayati Raj Institutions

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 Theme Vision Local Goals Local Action Points
Theme 1 •A poverty-free 1. Comprehensive •Identification of people
Panchayat, coverage of all eligible living with multiple
Poverty free where there is beneficiaries under deprivations asper
and growth and livelihood and social SECC/MA data. Effective
enhanced prosperity with protection schemes distribution of job cards.
livelihoods enhanced including PDS, ICDS, •Facilitate registration in
in Village livelihoods for etc. PDS.
all. •Income generation
SDGS- •A village, that 2. Economic through skill training,
1,2,3,4,5,6,7 ensures there is development & entrepreneurship
,8,10,11 social protection employment Development and
,13,15 so that no one generation through employment.
slip back to individual/collective • Improvement in land
poverty. enterprises. productivity-irrigation,
better seeds, bio-
3.100% enrollment of fertilizers, identification of
children in school- technologies, use of KVKS
going age with appropriate
appropriate pupil- new
teacher ratio. • Strengthening SHGS by
handholding training and
initiate
thrift credit activities and
accessing bank linkages.
•Plan Convergence of
GPDP funds and programs.
Theme 2 Ensurehealthy 1. Eliminate stunting Enroll:
Livesandwell- and wasting. . Families under PDS
beingforallatall

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 Healthy ages. 2. Eliminate anaemia . Children, pregnant
Village amongst adolescent women and adolescent
girls and women. girls under ICDS.
SDGS-2 & 3 3. Low cost, highly Ensure:
nutritious and locally •Growth monitoring of
procured cereals, children under 6 yrs.
vegetables.
fruits, eggs etc. •100% coverage of
4. Preventive and pregnant and lactating
curative measures women, adolescent girls
for communicable under ICDS
diseases. supplementary nutrition
5. Zero maternal program.
deaths, child deaths •Quality and nutritious
under 5 years. mid-day meals in schools.
6. Provision for •Nutri-Garden in the
medical care and schools.
health facilities for all. • PHSC/CHC, promotion of
7. Diversification in telemedicine.
agriculture through
multi-cropping and
mixed farming.
8. Promote organic
farming.
Theme 3 To ensure that 1. 100% child labour Plan & Monitor:
all children have free. • Quality infrastructure in
Child- access to safe 2. 100% enrolment in schools with separate
friendly and protected the school. toilets for boys & girls.
Panchayat environment 3. No Trafficking
•Quality education - no
and access to cases. dropouts.
SDGS -1, 2, quality 4. Reduction in child • Playground & library.
3, 4 and 5 education & marriage cases. • Skill training activities.
health services. 5. Ensure protected •Bal Sabha/Children's
environment from all Parliament.
kinds of violenceEnsure:
against children. •No cases of child
6. Ensure child
marriages & trafficking.
participation in local • Timely access to
governance. entitlements like uniforms,
7. Ensure safe, secure text books, scholarship
and clean
grant etc.
environment. Promote:
• Awareness on
eliminating harmful use of
alcohol and drugs..
• Awareness on legal
provision of children.
Theme 4 A village with 1.Access to adequate Ensure:
Functional clear water to all and •Adequate & safe piped
Water House Tap potable water facilities water supply to all HHs.
Sufficient Connections to . •Avoid contamination of
Village all, with a water.

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 targeted 2.Access to sanitation •Ensure rainwater
SDGS -6 and standard of facilities in the harvesting.
15 quality water villages. • Water conservation for
supply, good 3. Ensure 100% usage rain-fed agriculture.
water of HHL • Waste water recycling.
management 4. Develop Plan & Monitor:
and adequate mechanism on grey •Community monitoring of
water water treatment & conservation of water
availability for purification. bodies.
agriculture and 5. Ensure 100%ODF. •Regulation on water
all needs, water 6.Address ground extraction based on
recycling and water depletion, demand-yield match.
harvesting arsenic • Water distribution
contamination, networks.
rainwater harvesting •Recharge of groundwater
and groundwater aquifers.
recharge. •Rejuvenation of Springs.
Facilitate:
•Appropriate micro-
irrigation methods
(Drip/Sprinkler)
•Enhanced water-use
efficiency by rationalizing
water use for appropriate
cropping pattern like
Happa model (drought
area) etc.
•Use of technology for
water testing.
•Modern agriculture
through water-efficient
technologies.
Theme 5 Creating a 1. Shift from non- Ensure:
village, for the renewable to •Use of solar energy in
Clean & future of our renewable source of HHS and public places.
Green children, which energy. •Efficient distribution
Village is lush and green 2.100% ODF. system of electricity.
with nature's 3.Enhanced green •Efficient waste
SDGS-6, 7, bounty, using cover through social management facility.
12, 13, 14 renewable forestry use of local Promote:
and 15 energy, clean, nursery. •Construction and use of
protecting 4. Ensuring bio-gas systems.
environment conservation of •Harnessing of local hydel
and climate biodiversity and resource.
resilient. sustainability of •Energy efficient solar
ecosystems. pumps for micro irrigation.
• Community-based
management of natural
resources including
forests, water bodies and
sacred groves.

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 •Planting of natural
vegetation in high-slope
areas, barren and other
common lands and
alongside roads.
•Maintain Public
Biodiversity Register.
•Plantation schemes and
nursery bed, composting
units.
Theme 6 To achieve Self- 1. Ensure •Availability of pucca
sufficient establishment of houses.
Self- Infrastructure quality infrastructure - •Adequate, functional
sufficient and ensure GP Bhawan, AWC, clean toilet facilities with
Infrastructu access for all to Schools, Health running tap water in
re Gram adequate, safe Centre, CSC, separate schools (separately for
Panchayat and affordable toilets with running boys and girls) and
housing and tap water provision in Anganwadis.
SDGS-1, 2, basic services. schools. •Proper sewage system by
4, 5, 6, 9 and 2. Ensure all weather the construction of close
11 connectivity roads, and covered drains.
solar street lights and •GP Building with proper
community solar tree, sanitation & drinking
ensure pucca house water facilities.
for all. •CSC with technical
3. Ensure piped water facilities.
to all HHs. •Better infrastructure at
4. Ensure proper PHSC/CHC & schools.
covered drainage •Community halls, Digital
system. Public Library and
playgrounds.
Theme 7 Every person in 1. Improving living •Strengthen Gram Sabhas
the village must standards of the BPL for ensuring responsive,
Socially- feel cared for HHS. inclusive, participatory
Secured and all eligible 2. Implementing and and representative
Village must be covered ensuring social decision- making at all
by social protection schemes levels.
SDGS -1, 2, security for all. • Identification of poor
5, 10 and 16 systems. 3. Facilitating with multiple deprivations
enrolment of children. through socio-economic
and pregnant women caste census data.
under ICDS. • Converge different
4. Reduce poverty by agencies, their
providing wage programmes and schemes
employment and community
MGNREGS. under organizations which can
5. Appropriate support the Gram
infrastructure and Panchayat.
facilities for person • Facilitate registration in
with disability PDS.
(Disabled-friendly).

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 Theme 8 Ensuring 1. Coordination and •Preparing integrated
benefits of convergence among GPDPS.
Villages development various • Information Boards in
with under various institutions/stakehold Gram Panchayats.
Good schemes and ers for preparation of •Awareness about
Governance responsive GPDP. different Central & State
service delivery schemes.
SDG -16 to all residents 2. Establishing • Timely disposal of RTI
of GP through partnership and grievances.
Good collaboration in • Identifying the
Governance. village. vulnerable & economically
3. Involvement of weaker section of the
youth society.
/children/SHG/village • Strengthen Gram
committees in Sabhas for ensuring
localization of SDGS. responsive, inclusive,
4. Promoting better participatory and
public service delivery representative decision-
by use of technology. making at all levels.
• Effective delivery of the
services through the use
of ICT.
• Strengthen the local
committees for holistic
development in rural
areas.
Theme 9 To achieve 1. Reduce crimes •100% school enrolment
gender equality, against women and and retention of drop-out
Engendered provide equal girls. girls.
Developme opportunities, 2. Ensure safety of •Programmes for school
nt in empower women in all public children against
Villages women and girls and private spheres. cybercrimes and
in a safe 3. Improve substance abuse.
SDGS- environment. participation of •Conduct Mahila Sabha on
1,2,3,4,5 and women in socio- a regular basis.
8 political, economic •Discuss the issues of
activities and gender disparity and
participation in violence against women at
community-based community level.
organisations. •Develop Gender
4. Equal wages for Responsive Budget Plan.
equal pay to the •Provide free legal aid
women. services to the women in
need and care. Women's
participation in economic
activities under SHGS.
Promote Awareness on:
•Legal Provisions for
Women.
•Stop Child Marriage & its
negative impacts on

126 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 physical health and mental
state of mind.

•SAY NO to Child
Trafficking.
•Awareness against
gender discrimination
practice: sex-
determination & sex-
selective abortion.
Ensure:
•Active inclusion and
engagement of adolescent
girls in livelihood and skill
Development
programmes.
•Registration and tracking
of women and girls who
are migrating.

*****

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 Chapter - 12

AUDIT
(G.O.Ms: No: 703, PR&RD, Dated.5.11.1994)

According to APPPR Act Section 268 sub-section (1) and sub-section (2) the
Government of Andhra Pradesh appoints the Director of Local Fund Audit as the
Auditor to examine and audit after the end of each financial year all annual
accounts of every Gram Panchayt, Mandal PrajaParishad,ZillaPraja Parishad and
all accounts kept by every such Gram Panchayat, Mandal Praja Parishad and Zilla
Praja Parishad under sub-section (1) Section 266 of the APPR Act.
Sec 266 Accounts and Audit: (1) The accounts of the Gram Panchay Mandal
Parishad and Zilla Parishad shall be maintained in such manner and such form as
may be prescribed. The accounts maintained by the said local bodies shall be
audited by the Director of State Audit appointed under Section 3 of the Andhra
Pradesh State Audit Act, 1989.
(2) For the purpose of proper maintenance of accounts and matters connected
therewith or incidental there to, it shall be competent for the Director of State
Audit to issue such directions as he deems necessary to the Chief Executive
Officer, who shall ensure that the said directions are carried out by the said local
bodies.
Rules for Maintenance of Registers and Accounts by Mandal Praja Parishad and
Zilla Praja Parishad (G.O.Ms.No.559, PR&RD and relief (Mandal-I))
Dated.5.09.1994.
The details will be Separate Chapter.

Guidelines to Avoid Irregularities and Audit Objections in the Mandal

Praja Parishads and Zilla Praja Parishads.
Introduction:
The common irregularities that are noticed in the accounts of MandalPrajaParishad
and Zilla PrajaParishads broadly fall under the following categories.

1.Delay in disbursement and Misappropriation of funds.

2. Irregularities in utilization of C.D. Funds and grants.
3. Irregularities in accounting and utilization of loans.

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4. Expenditure in excess of Budget provision or without budget provision.
5. Irregularities relating to pay and allowances of staff.
6. Irregularities in the purchase of materials etc.
7. Irregularities in works.
8. Extraordinary Expenditure.
9. Irregularities in preparation of monthly and Annual accounts
10. Defective maintenance of registers.
11. Non-production of records for audit.
The Irregularities may be avoided or minimized by fallowing instructions
given bellow.

1.Delay in disbursement and misappropriation of Funds:

Excess amount should not be drawn. The drawal of moneys and keeping them on
hand without disbursement leads to defalcation of funds whichshould be avoided.

2. Irregularities in utilization of C.D. funds and grants:

i. With regard to the utilization of General Funds specific instructions have

been issued by Government in G.O. Ms. No.704, PR & RD Dated. 5-11-94
.The orders of Government issued from time to time have to be kept in view
to utilize the general funds so as to avoid the audit objections.G.O. Ms.
No.18, PR & RD(Mandal-III) Dated. 24-3-2017.
The earmarked Zilla Praja Parishad/Mandal Praja Parishad General Funds were
allocated in the following manner:

S.No Particular Percentage

1 For upgradation, maintenance and restoration of 23%
existing assets including M.I Sources.
2 For the welfare of
a. Scheduled Castes 15%
b. Schedule Tribes 06%
c. Women and Child Welfare 15%
3 For Drinking Water in emergencies 12%

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 4 For office management, office 15%
equipmentEstablishment expenditure
5 For unforeseen contingencies such as Activities of 04%
Public welfare contribution of Sports Festival,
Cultural Programmes etc.
6 Contribution/Expenditure towards Sectorial 10%
Activities of Health, Education, Welfare,
Agriculture, Animal Husbandry and others
Total 100%

3.Irregularities in accounting and utilization of loans:

The loan files and documents should be kept in the custody of the MPDO or Chief
Accountant or Administrative Officer and produced for audit.

4. Expenditure is excess of Budget provision or without Budget

provisions:
The budgets should be prepared strictly in accordance with the instructions issued
in G.O.Ms.No. 15. Panchayat Raj dated 10.01. 1995, it is essential to indicate on
each voucher, the budget provision for the year expenditure including the bill and
balance of budget provision. Prompt action should be taken for prior re-
appropriation of funds when there is no budget allotment or when budget provision
is found to be insufficient.

5. Irregularities relating to pay and allowance of staff:

i.The irregularity can be avoided by recording all permanent and temporary
sanctioned post against the establishment concerned.
ii. Excess and inadmissible payments: The pay of the employees consequent on
promotion to higher posts or revision of scales of pay should be fixed correctly.
iii. Excess payments due to wrong or irregular grant of leave and increments.
iv. Travelling allowance bills: With regards to the check to be excised in
Passing Travelling Allowance bills, a suggestive check slip is given in
Appendix II B for guidance and to avoid irregularities in the passing of

130 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Travelling bills.
i) Fixed Travelling Allowance are drawn by the employees, recoveries of
proportionate Fixed Travelling Allowance should be proportionately recover.
ii) Arrears claims: Delay in sanction of increments in normal condition should be
avoided.
iii) General Provident Fund and Life Insurance Corporation premium recovered
from pay bills not remitted promptly. The Life Insurance Corporation Premium
recovered from Pay bills is not remitted

1. Irregularities in the purchase of materials etc.

1) (a) Sanction of competent authority not obtained.

(b) Tenders not invited wherever necessary.
(c) Advances paid to suppliers of goods and services.
(d) Articles not entered in the Stock Register.
(2) The rules with G.O.Ms.No. 1232. P & LA. Dated 6.12. 1959 relating to invitation
and acceptance of tenders for purchase of materials have to be strictly followed.
The Chief Executive Officer/ MPDO has to obtain the sanction of competent
authority before making purchases. Advances should not be paid to suppliers of
goods or service before the articles are taken delivery of and inspected with regard
to the number, quality, quantity and the specifications etc. When the bills for
supplies are passed for payment the Chief Executive Officer Mandal Parishad
Development Officer should check and test the stock entries in the concerned
stock registers and record the Voucher No and date in which the payment was
made.

2. Irregularities in Works:

(1) The following are the lapses generally noticed.

a) Administrative and technical sanctions are not obtained.
b) Works executed without acquisition of site.
c) Non-invitation of tenders and non-acceptance of lowest tenders.
d) Payment made without check measurement.
e) Measurement Books and estimates etc., not produced.
f) Excess and inadmissible payments.

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g) Works left incomplete resulting in infructious expenditure.
h) Acquittances not obtained on nominal muster rolls.

(2) Rules relating to invitation and disposal of tenders for execution of works have
been issued by Government in G.O.Ms No.589 PR & RD Dated.29-9-89
amendment .G.O.Ms.No. 477. PR & RD Dated.12.11.1998 and G.O.Ms.No. 195,
PR & RD Dated.10-5-99 should be strictly followed.

Irregularities can be avoided by the Executive Engineers, Mandal Parishad

Development Officers by following rules and insisting on close scrutiny of the work
bills by the Divisional Accountants in the Office of the Executive Engineer. Zilla
Praia Parishad Chief Accountants before passing them.
.
8. Extraordinary Expenditure:
These can be avoided by following the executive instructions, statutory rules and
the orders of Government issued from time to time.

9. Irregularities in preparation of monthly and annual accounts

(1) The monthly accounts of the Mandal Parishad Development Officer or

ZillaParishad should be sent to audit officer by 5th of the succeeding month. The
annual account for each year should be sent to audit officer and also to
Government by 15th of May of the next financial year vide
G.O.Ms.No.559(Mandals I), Dated. 5.9.1994.
(2) Entries should also be made in the cash book, posting register and in the
register of deposits of advance recoverable as and when refunds of deposits and
payments of advance are made or when deposits are received and adjustments of
advances are effected.

10. Proper maintenance of Registers:

(1) The register to be maintained in Mandal Parishad Officers have been prescribed
in GO.Ms.No.559. Panchayat Raj, dated 5.9.94 along with their pro-forma. A list
of the register is given in Appendix-l. The common registers should maintain
properly as follows:

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 i) Cash Book
ii) Petty Cash Book
iii) Grants Appropriate register
iv) Register of loans
v) Register of Contributions
vi) Register of Deposits
vii) Log Books of Motor vehicles
viii) Register of tools and plants
Even though the precautions taken some audit objections may arose.
Further action on objections in the audit report
The audit report should be read thoroughly and steps should be taken to
correct the objections mentioned. Answers should be written within 2 months
explaining the actions taken on the objections and send the report to the Chief
Executive Officer and Zilla Praja Parishad.
Certain factors should be identified in order to determine who is responsible
for the objections in the audit report.
Andhra Pradesh Financial Code - Article: 273, They are:
The Mandal Praja Parishad and have failed to take appropriate permissions,
Without appropriate orders and sanctions.
Full details not furnished to the Mandal Praja Parishad.
The persons also responsible for voting in favor of such resolutions.They are also
held liable for damages in those cases.
Mandal Praja Parishad is held responsible even when decisions are taken on issues
that are not within the jurisdiction of Mandal Praja Parishad.
Audit Online
Implementation of audit online application
Audit Online is one ofApplication of Panchayati Raj Institutions in PES suite of 12
designed software applications.
It will enable the audit of financial accounts, maintenance of audit records and
easy to financial transactions. The Commissioner, Panchayati Raj & Rural
Development Department has issued 6181/H1 2020 Dated.22.07.2020. Audit
Online Application implemented from the financial year 2019-20.
Further details will be given another chapter.
*****

133 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 Chapter – 13

MAINTENANCE OF REGISTERS IN MANDAL PRAJA

PARISHAD

(G.O.MS.No. 559, P.R. & R.D., dt. 05-09-1994 and G.O.MS.No.324,

PR.Department, Date: 09-09-2010)

All the financial affairs of Mandal Praja Parishad are recorded in the
respective registers. As per the approval of the Mandal PrajaParishad(MP), the
expenses incurred, payments made etc. should be entered in the respective
registers properly and timely. Mandal Praja Parishad, when MP wants to check any
records and registers (As per Section 163 of APPR ACT 1994) M.P.D.O should
produce records and registers.

Annexure-A Registers (as per GO 559 PR dt: 5.9.94)

I Receipts:
1. Accounts of fees managed departmentally
2. Other taxes and fees
3. Bill Books for Taxes and Fees and Warrants and Distraints.
4. Demand Register for taxes and fees.
5. Miscellaneous Bill Books.
6. Miscellaneous Demand Register.
7. Miscellaneous Receipts Register.
8. Miscellaneous Sales Register.
9. Prosecution Register.
10. Register of encroachment fees.
11. Register of encroachments.
12. Register of fruit bearing avenue trees.
13. Register of grants from Central and State Governments.
14. Register of subscriptions, contributions and donations.
15. Register of write-offs and remissions.
II Expenditure (General):
16. Acquittance Register
17. Cash Book

134 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
18. Cheque Book
19. Pay Bill Register
20. Petty Cash Book
21. Register of Bills passed for payment
22. Register of undisbursed pay.
23. T.A. Bill Register
24. Treasury Pass Book
III Establishment:
25. Establishment Audit Register
26. Last pay Certificates
27. Register of Increment Certificates
28. Register of Probationers
29. Register of Service Registers
30. Service Registers
IV Contingencies
31. Register of Advances
32. Register of Contingent Charges
33. Register of Permanent Advances
V Pensions:
34. Demand Register of Pensionary Contributions
35. Pension Fund Cash Book.
36. Pension Payment Audit Register
37. Register of Pension Payment Orders.
VI Provident Fund:
38. Abstract Register of Provident Fund.
39. Provident Fund Cash Book.
40. Provident Fund Ledger
41. Register of Insurance Policies
42. Register of Premia
43. Register of subscribers to the Provident Fund and their nominees
44. Register of Temporary withdrawals and their recoveries
VII Accounts:
45. Abstract register of receipts and expenditure
46. Annual Account
47. Budget

135 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
48. Detailed book of Receipts and Expenditure.
49. Detailed Monthly Account
50. Licenses for Industries and Factories
51. Loans Ledgers
52. Posting register of receipts and charges for general funds and Secondary
Education/Elementary Education Fund.
53. Register of Cheques and Postal Orders received
54. Register of Deposits
55. Register of Investments
56. Register of Lapsed Deposits
57. Register of Loans
58. Register of Money Orders received
59. Register of Receipts and Expenditure on account of Endowments Transfer
Entry Register
60. Transfer Entry Register.
VIII Stock Register:
61. Stock Account of Stationery
62. Stock Account of Forms
63. Stock Register of Furniture
64. Stock of Register of Measurement Books
65. Stock Register of Tools and Plant
IX Miscellaneous
66. Attendance Register of Members
67. Catalogue of Books
68. Cash Book to be used by Pleaders
69. Ledger to be used by Pleaders
70. Log Book for Motor vehicles
71. Register of Audit Objections
72. Register of Encroachments
73. Register of Immovable Properties
74. Register of Revenue Yielding Properties
75. Register of Security Deposits
76. Register of Suits
77. Stamp Account Book

136 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
X. Register Special to Subsidiary Institutions (Craft Centres, Women
Welfare CentresEtc..)
78. Production Register of preparation Register.
79. Stock Account of Finished Products
80. Stock Account of Raw Materials
XI Engineering Branch
81. Abstract Register of receipts and charges
82. Acquittance Register of Establishment
83. Annual Register of receipts and Issues and Balances of Materials at Site
Account.
84. Annual Verification Statement of Road Metal and Other Material
85. Cash Book
86. Contractor Ledger
87. Grants Appropriate Register
88. Monthly Log Book of Heavy Tools and Plant
89. Imprest Cash Book
90. Measurement Book
91. Petty Cash Book
92. Register of Agreement
93. Register of Advances Recoverable
94. Register of Buildings
95. Register of Bridges and Culverts
96. Register of Cheques and Money Orders
97. Register of Cheques Receipt Books
98. Register of Contractors
99. Register of Deposits
100. Register of Encroachments
101.Register of Estimates Received
102. Register of Estimates Technically Sanctioned
103. Register of Fixed Charges
104.Register of Fruit Bearing Avenues
105. Register of Hire Charges
106. Register of Lapsed Deposits
107.Register of Miscellaneous Recoveries.
108. Register of Miscellaneous Demand

137 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
109. Register of Miscellaneous Sales
110.Register of Miscellaneous Sanctions.
111. Register of Minor Irrigation Tanks
112. Register of Permanent Advances
113. Register of P.W.S. Schemes
114.Register of Roads
115. Register of Works
116. Register of Work Bills
117. Register of Works Check Measured and Super Check Measured
118. Register of Wells
119. Road Chart
120.Road Metal Rate Books
121. Stock Register of M. Books
122 Suspense Register
123. TE Register
124. T.E. Order
125. Tender Register
126. Tender Schedules Register
127. Treasury Remittance Book of the Engineer
128. Unstamped Receipt Book (see Rule-14)

Annexure-B Forms
I .Miscellaneous
1. Absentee Statements
2. Abstract of Monthly Account.
3. Agreement Forms
4. Annual Verification Statement
5. Application for Transfer of Allotments
6. Challan
7. Contingent Statement of Differences
8. Completion Reports
9. Contingent Bills
10 Contract Certificates
11. D.C.B. Statement of Schools (ZPs only)
12. Estimates (i) Detailed Measure Sheet

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(ii) Abstract of Estimate
13. Form relating to Acquisitions and Transfer of Immovable Properties
14. Increment Certificates
15. Indent for Supply of Forms
16. Monthly D.C.B Statement
17. Pay Bills
18. Proposition Statement
19. Refund Vouchers of Lapsed Deposits
20. T.A. Bills
II. Provident Fund:
21. Bond of Indemnity
22. Deposit Account of Subscribers
23. Form of Nominations
24. Form of Register Notice
25. Statements of Provident Fund Subscriptions Received
26. Vouchers for repayment from Provident Fund
III. Pension
27. Application for Pension/Gratuity
28. Application for Family Pension
29. Application for Pensioner Gratuity
30. Call for Personal Appearance of Pensioner
31. Consolidate pensioners Bill Form
32. Declaration for Anticipatory Pension/DCRG.
33. List of Family Members
34. Nomination for DCRG
35. No Dues Certificate
36. Pension Payment Order
37. Pensioner Bill
38. Order of Pension Sanctioning authority
IV. Engineering
39. Agreement Forms
40. Covering list of Engineering Vouchers
41. Daily Log Sheet
42. Nominal Muster Rolls
43. Return showing the Receipts. Issues and Balances. materials at site

139 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
44. Running Account Bill.

Various Registers Maintained by Mandal Praja Parishad As per Model

Accounting System the following records must be maintained in Mandal Praja
Parishad.

The Records and registers maintained by Mandal

Praja Parishad are divide in to 4 types.

1. Registers relating to meetings:

2. Registers relating to financial affairs
3. Registers relating to general administration
4. Registers relating to other departments

I. Meeting registers
i. General meetings
Agenda register
Member’s attendance register
Minutes register
ii. Functional committee meeting
Agenda register
Member’s attendance register
Minutes register
II. Financial affairsregisters
i. Income and Expenditure register
ii. Scheme wise Capital Expenditure register
iii. Annual Deposits, advances and loans register
iv. Grants register(Central & State)
v. Annual Demand, Collection, Balance register
vi. Treasury Pass book
vii. Cash book
viii. Check book
ix. Petty Cash book
x. Bills Passed register

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 xi. Grants appropriation register
xii. Traveling allowance bills register
xiii. Contingent charges register
xiv. Stock register
xv. Immovable properties register
a. Roads register
b. Lands register
c. Other properties register
xvi. Movable properties register
xvii. Tenders register
xviii. Deposit register
xix. Transfer entry register
xx. Detailed posting register
xxi. Abstract posting register
xxii. Monthly Account register
xxiii. Monthly reconciliation register

III. General Administration registers

i. Staff service registers
ii. Increment sanction register
iii. Late attendance register
iv. Staff casual leave register
v. Staff movement register
vi. Audit objections register
vii. Tapaals register
viii. Register Tapaals register
ix. D.O letters register
x. Distribution register(Tapaals)
xi. Personal Register
xii. Stamp Account Register
xiii. Surcharge certificates register

IV Other Department Registers

i. M Books registers

141 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 ii. Vehicle Log book
iii. Schools recognition register

Deferent Web sites used in mandal parishad administration

1. LGD Local Government Directory (https://lgddirectory.gov.in)

2. National Panchayat Portal (http://panchayatportals.gov.in)
3. Service Plus (http://serviceonline.gov.in)
4. Audit Online (http://auditonline.gov.in)
5. Gram Manchitra (https://grammanchitra.gov.in)
6. Training Management Portal (http://trainingonline.gov.in)

e- Gram Swaraj

1. https://egramswaraj.gov.in
2. Area Profiler
3. Resource Envelop
4. Annual Action Plan
5. Voucher Transactions
6. Prograess reporting
7. M Action Soft
8. National Asset Directory
9. Mission Anthyodaya Survey
10.Black Panchayt Development Plan

State Software Applications

1. Grama Ward Sachivalaya Portal (https:\\gramwardsachivalayam.ap.gov.in)

2. Spadana Portal (https://www.spandana.ap.gov.in/
3. CFMS (https://cfms.ap.gov.in)

*****

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 Chapter-14
TRANSPARENCY AND ACCOUNTABILITY AND DISCIPLINE IN
GOVERNANCE OF MANDAL PRAJA PARISHAD

The Andhra Pradesh Panchayat Raj Act 1994 provides adequate

opportunities to Mandal Praja Parishad members to provide the necessary services
to the people who have elected them. At the same time disciplinary measures to
be taken in case of misuse of these opportunities are also enshrined in the law.
The following are the disciplinary measures to be taken by the elected public
representatives in case of failure to perform their duties and lack of accountability
under the Andhra Pradesh Panchayat Raj Act 1994.

No confidence Motion against Mandal Praja Parishad President and Vice

President: (Section 245) (G.O.M.S.No.200.PR&RD (Mandal 1)
Dated:28.04.1998)

No-confidence motion will be moved by MPTC members against Mandal

Prajaparishad President or Vice-President.

After the Tenure of 4 years and only once.

No confidence motion shall be proposed with a notice signed by not less than 50%
of the M.P.T.Cs .

The total number of MPTCs includes vacant and suspended seats.

In no confidence motion the right to vote is vested in the Persons elected as per
section 149 rule1(1) of APPRAct.

The notice in form No.1 shall be submitted to sub collector/RDO by MPTC member
who are signatories. G.O.Ms.No:200.

The notice shall be issued not less than 15 days before excluding issue and
meeting dates. A special meeting will be convened with a quorum of 50%.

The no confidence motion will be approved with the support of 2/3 rds of the MPTC
members only.

The members who are in suspension also vote.

The no confidence motion approved the information should be sent to government

and vacancies fill as casual vacancy.

Not less than 15 full days (excluding date of receipt of notice, date of meeting)
Y.P.T.C. Notice should be issued to the members.

143 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Unless adjourned by order of the court, the meeting arranged for consideration of
the resolution shall be held by A.

It should not be postponed for any reason. The meeting should not be held on a
holiday. This is a specially organized meeting.

If a quorum is not present within one hour of the appointed time of the meeting,
the meeting shall be adjourned. The notice takes time.

Quorum i.e. half of the total MPTC members of Mandal Praja Parishad should be
present. Y.P.T.C. Members shall vote by raising their hands. If not less than two-
thirds (2/3) of the total MPTC members support the resolution,

The State Government issues a notification removing the concerned person from
the post. > Any fraction arrived at in determining the number of members shall
be half of the total number of MPTC members. If it is less than 0.5 then discard it.
and as one if 0.5 or greater should be considered.

Members under suspension are also entitled to vote in this meeting.

Repeal or suspension of resolution of Mandal Praja Parishad (Section 246)

1) The Government may either sumoto or on a reference made to them by the

Executive Officer or,MandalPraja Parishad Officer or MPDO as the case may be
the chief excutive officer in the manner prescribed, by order,in writing cancel any

Resolution passed by a gramapanchayat Mandal Prishadoe a Zill a Praishad or any

standing committee of Zill aPraja Parishad if in their openion such resolution-

(a) is not legally passed.

(b) is in excess or abuse of the powers conferred by or under this act or any
other law; or
(c) (c) on its execution is likely to cause danger to human life,health or safety
or is likely to lead to riot or affray.

2) The Government shall, before taking action under sub-section 1, give the Gram
Panchayat, Mandal Parishad or the Zilla Parishad, as t may be, an opportunity for
explanation.

(3) If in the opinion of the District Collector, immediate action is necessary to

suspend a resolution on any of the grounds referred to in cluse(c) of sub-section
(1), he may make a report to the Government and the G ment may, by order in
writing, suspend the resolution.

Power of government to take action in default of a Gram Panchayat,

Mandal Parishad or a Zilla Parishad .Section 247

POWERS OF GOVERNMENT TO ISSUE DIRECTIONS (SEC.248)

144 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
The Government shall be competent to issue such direction to the Chief Ex-Officer
for the proper working of the Zilla Parishad or for the implementation of the
resolutions thereof and the Chief Executive Officer shall implement such orders
forth with and place a copy thereof for the perusal of the Chairman and Vice
Chairman.

Notwithstanding anything contained in the Act, it shall be competent to the

Commissioner or Government to issue such directions as they may consider
necessary to the Executive Authority /Mandal Parishad Development Officer/ Chief
Executive Officer for the proper working of the Gram Panchayat, Mandal Parishad,
or the Zilla Parishad or for the implementation of the resolution there of and the
Executive Authority. Mandal Parishad Development Officer or the Chief Executive
Officer ofZilla Parishad shall implement those direction failing which, he shall be
liable for disciplinary action under the relevantrules.

The Sarpanch /Mandal Parishad President/Chairman of Zilla Parishad shall ensure

implementation of the Government orders and shall not do anything in derogation
to the the directions of the Government. The Sarpanch, President or the Chairman
who contravenes the provision shall be deemed to have wilfullyommitted or
refused or carry out the orders of the Government for the proper working of the
Gram Panchayat. Mandal parishad or Zilla Parishad within the meaning of S.249.

Powers of Government to remove Sarpanch, President or Chairmanetc. :

Section 249.
(1) If in the opinion of the District Collector the Sarpanch or the Upa-Sarpanch
and in the opinion of the Government the President or the Vice President, or as
the case may be, the Chairman or the Vice-Chairman,
(i)willfully omitted or refused to carry out the orders of the Government the proper
working of the concerned local body, or

(ii) Abused his position or the powers vested in him, or

(iii) is guilty of misconduct in the discharge of his duties, or

145 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
(iv) persistently defaulted in the performance of his functions and duties trusted
to him under the Act to the detriment of the functioning of the concerned local
body or has become incapable of such performance.

The Collector, or as the case may be, the Government, may remove Such
Sarpanch or Upa-Sarpanch, President or Vice-President, or as the case may be
the Chairman or the Vice-Chairman, after giving him an opportunity for
explanation.

Powers of Government to dissolve Gram Panchayat, Mandal

Parishad or Zilla Parishad: Section-250

(1) (i) If, at any time, it appears to the government that a Gram Panchayat,
Mandal Parishad or a Zilla Parishad is not competent to perform its functions or
has failed to exercise its powers or the perform its functions or has exceeded or
abused any of the powers conferred up on it by or under this Act, or any other law
for the time being in force, the government may direct the gram Panchayat,
Mandal Parishad, or as the case may be, Zilla Parishad to remedy such
incompetency, failure, excess or abuse or give a satisfactory explanation therefore
and if the gram panchayat, Mandal Parishad or the Zilla Parishad fails to comply
with such direction, the Govern- may dissolve it with effect from a specified date
and reconstitute it either immediately or within six months from the date of
dissolution.

MEMBERS HOLDING DUAL OFFICES IN PANCHAYAT RAJ

INSTITUTIONS Section 234 of APPR Act

(G.O.MS.NO.135 PR & RD DT. 13.3.95)

1. If any person is elected to more than one category of office mentioned

below he shall within 15 days from the date of such recent election shall
resign one of the offices/seats he wishes to continue and the other he wants
to vacate.

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WARD:

(i) Ward member of Gram Panchayat:

(ii) Sarpanch of Gram Panchayat
(iii) Member of Mandal Parishad Territorial Constituency:
(iv) Member of Zilla Parishad Territorial Constituency.

2. In case he fails to exercise the option within 15 days he shall continue

to hold the office in the highest tier and the District Collector will
intimate to him the offices vacated by him.

3. The offices vacated by him shall be filled as casual vacancies inthe manner
prescribed by Government.

OATH OF ALLEGIANCE (S.252)

Every person who is elected to any of the following offices shall before taking his
seat make at a special meeting or any other meeting an oath of affirmation of his
allegiance to the constitution of India in the following form.

FORM (G.O.MS.NO.132 PR & RD DT. 11.3.93)

“I…………..certify having become a Sarpanch/Member of Gram Panchayat/

President/Member of a Mandal Parishad / Chairman / Member of Zilla Parishad,
swear in the name of God / solemnly affirm that I will bear true faith and allegiance
to the constitution of India as by law established and that I will faithfully discharge
the duty upon which I am about to enter"

1. NO such Sarpanch, President or Chairman or member shall take his seat

at a meeting of the Gram Panchayat / Mandal Parishad or as the case may
be of the Zilla Parishad or do may act as such member unless he has made
the oath of affirmation as laid down in this section.

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 2. If any person fails to take oath of office and ceases to hold office and on
intimation by the Executive Authority applies for time to Gram Panchayat /
Mandal Parishad/Zilla Parishad for extension of time, the Gram Panchayat /
Mandal Parishad / ZP shall grant him time of not less than 4 months and
not more than 9 months to take oath, pending which he will be restored to
office.

3. If even during the extended period the member is not able to take oath, for
reasons beyond his control apply to Government and Government may
grant further time to enable him to take oath and not withstanding anything
in this Act, he will continue to hold office, if such person takes oath of
affirmation during such extended period.

DISQUALIFICATIONS (S.18-22)

The following disqualification mentioned in S.18-22 of APPR Act equally apply to

offices of members of gram Panchayat, MPTC members, ZPTC members, Upa
Sarpanch, Mandal Parishad President and Vice President, Chairman and Vice
Chairman, Zilla Parishads.

1. The person's name should be on the electoral roll and he should not be less
than 21 years of age.

2. No employee of Central/State Government or a local authority or an

employee of a corporation of any institution receiving aid from the funds of
the Government and no office bearer of anybody constituted under a law
made by the State Legislature of the State or of Parliament shall be qualified
to hold office.

3. A dismissed employee of the Government or Local body (State or Central)

on the ground of corruption or disloyalty to the State shall be disqualified.

4. Every person convicted for an offence punishable under Chapter IX A of

Indian Penal Code or under any law or rule relating to the infringement of
secrecy of voting shall be disqualified for a periodof 5 years from the date

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 of his conviction or for such shorter periodas the court may by order,
determine.

5. A person convicted for an offence, specified under Sec.8 (2)(1) of the

Representation of Peoples Act, 1951, the disqualification shall not take
effect until after the expiration of the time for filing an appeal against such
conviction and where an appeal is filed until the disposal of the appeal.

Provided that a person convicted for an offence under sec8 (1) of the
representation of Peoples Act, shall be disqualified for being chosen an or for
continuing as a member of a Gram Panchayat, Mandal Parishad, Zilla parishad for
a period of 6 years from the date of convicting and a person convicted under Sub
Sec (2) shall be disqualified for a period of 6 years from the date of conviction and
a further period of five years from the date of release.

6. A person who has been convicted by a Criminal Court.

i) For an offence under Protection of Civil Rights Act

ii) For an offence involving moral delinquency shall be disqualified for a

period of 5 years from the date of conviction or where he is sentenced to
imprisonment while undergoing sentence and after a period of 5 years
from the date of expiration thereof.

7. If he is of

i.Unsound mind and declared so by a competent court.

ii.A deaf, mute or suffering from leprosy.
iii.An applicant to be adjudicated an insolvent or an un discharged
insolvent.is interested in a subsisting contract made with or any
work being done for the Gram Panchayat, Mandal Parishad or Zilla
Parishad or any state or Central Government. A person will not be
treated as having an interest in contract simply because.

(a) He is a shareholder and not a Director.

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 (b) Has any lease, sale or purchase of immovable property or an Agreement
for the same.
(c) Any agreement for loan of money or any security for payment of money
only or.
(d) In any newspaper in which any advertisement to the affairs of the Gram
Panchayat are inserted.
(e) Is employed as paid Legal Practitioner or Secretary of a company or a
corporation (other than a Co-op society) in which not less than 25% of
the paid up share capital is held by the State Government.
(f) Is an Honorary Magistrate under the Code of Criminal Procedure, (1973)
with jurisdiction in any part of the village.
(g) Is already a member of gram panchayat and his term will not
ceasebefore the fresh election.
(h) Is arrears of any dues, including sums surcharged, otherwise than in
a fiduciary capacity to the gram Panchayat in respect of which a bill
Served and the date for payment specified therein has expired.
(i) A person having more than two children (the birth of another children
within one year from the commencement of the Act, will not be taken
into consideration for incurring disqualification.)

MEMBERS OF GRAM PANCHAYATS, MANDAL PARISHADS& ZILLA

PARISHADS (ZPTC) SHALL BE DISQUALIFIED IF HE:

1. Is or becomes subject to any of the disqualifications specified in Sec.19.

2. Absents himself from the meetings of the Gram Panchayat/ Mandal

Parishad/Zilla Parishad for a period of 90 days for such duration: in which
three meetings were convened reckoned from the date of last meeting or his
restoration to office as member under Sub. Section 1 of Sec.21, as the case may
be, (if less than 3 meetings held absents himself for three consecutive ordinary
meetings held after the said date. Women members with advance stage of
pregnancy a period of 120 days is to be reckoned provided that

i. Due notice of meetings was served on him; and:

150 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
ii. The meeting was not one of a requisition meeting.

3. A person who ceases a member under S.18 or S.20 (a) read with Sec. 19
He shall be restored to office for such period of unexpired portion if and
whethe conviction is annulled or in the case of restoration after receiving
the intimation from the DPO he will be restored to office and any person
was elected to fill the vacancy shall have to vacate office.

a) . Where an allegations made that any person who is elected as member of

a gram Panchayat is not qualified or has become disqualified under $17.
S.18.5.19 or Sec.20 by any voter or authority to the Executive Authority in
Writing and the Executive Authority has given intimation of such allegation
to themember through the District Panchayat Officer and such member
Dispute the correctness of the allegation so made or any member himself
Raises anydoubtwhether or not he has become disqualified under any of
these sections,such member or any other member may and the Executive
Authority shall at the direction of the Gram Panchayat or the Commissioner
shall within a periodof twomonths from the date on which such intimation
is given or doubt .Isentertained,as the case may be, apply to the District
Munsiff having jurisdictionover the area.

b) . Till a decision is given he will continue to hold office:

c) . In case of Sarpanch or Upa Sarpanch, they will be restored to

office in case they have vacated the office.

POWERS OF GOVERNMENT/COMMISSIONER/ COLLECTOR IN

EMERGENCIES (SEC.262)

The Government/Commissioner/ Collector, in cases of emergency direct or

provide for the doing of any act which a Zilla Parishad or its Executive Authority
is empowered to execute or doing of which is necessary in their opinion for the
safety of the public and direct that the expense of executing such work or doing

151 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
of such act shall be paid by the persons having the custody of the funds of the
Gram Panchayat /Zilla Parishad.

1)Subject to such control as may be prescribed the Government, the

Commissioner or the Collector may, in cases of emergency direct or provide
or the execution of any work of the doing of any act which a Gram
Panchayat or Executive Authority is empowered to execute or do, and the
immediate execution or doing of which is in his opinion is necessary for
safety of the public and may direct that the expense of executing such work
or doing such act shall be paid by the person having the custody of the
Gram Panchayat fund in priority to any other charges against such fund
except charges for the service of authorized loans (the provision is
applicable to Mandal Parishads and Zilla Parishads)
2) The powers of the nature referred to in sub-section (1) may be exercised
by the Government in the case of a Mandal Parishad or a Zilla Parishad
subject to the variation that for the expression "executive authority” the
expression "Mandal Parishad Development Officer”, or as the case may be
“Chief Executive Officer" and for the expression "Gram Panchayat Fund",
the expression "Mandal Parishad Fund", or as the case may be, the "Zilla
Parishad Fund” is substituted.

Chairperson, President, Sarpanch etc., to be public servants:Section 258,

The Chairperson, the Vice-Chairperson or a member of a Zilla parishad,

thePresident, the Vice-President or a member of a Mandal Parishad, the
Sarpanch,Upa-Sarpanch or a member of a Gram Panchayat, the Chief Executive
Officer,the Mandal Parishad Development Officer, the Executive Officer, or any
officer or servant of a Zilla Parishad or a Mandal Parishad or the gram panchaya
shall be deemed to be a public servant, within the meaning of Section 21 of Indian
Penal code.

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DISQUALIFICATIONS (S.18-22)

The following disqualification mentioned in S.18-22 of APPR Act equally apply to

offices of members of gram Panchayat, MPTC members, ZPTC members, Upa
Sarpanch, Mandal Parishad President and Vice President, Chairman and Vice
Chairman, Zilla Parishads.

7. The person's name should be on the electoral roll and he should not be less
than 21 years of age.

8. No employee of Central/State Government or a local authority or an

employee of a corporation of any institution receiving aid from the funds of
the Government and no office bearer of any body constituted under a law
made by the State Legislature of the State or of Parliament shall be qualified
to hold office.

9. A dismissed employee of the Government or Local body (State or Central)

on the ground of corruption or disloyalty to the State shall be disqualified.

10.Every person convicted for an offence punishable under Chapter IX A of

Indian Penal Code or under any law or rule relating to the infringement of
secrecy of voting shall be disqualified for a periodof 5 years from the date
of his conviction or for such shorter periodas the court may by order,
determine.

11.A person convicted for an offence, specified under Sec.8 (2)(1) of the
Representation of Peoples Act, 1951, the disqualification shall not take
effect until after the expiration of the time for filing an appeal against such
conviction and where an appeal is filed until the disposal of the appeal.

Provided that a person convicted for an offence under sec8 (1) of the
representation of Peoples Act, shall be disqualified for being chosen an or for
continuing as a member of a Gram Panchayat, Mandal Parishad, Zilla parishad for
a period of 6 years from the date of convicting and a person convicted under Sub

153 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Sec (2) shall be disqualified for a period of 6 years from the date of conviction and
a further period of five years from the date of release.

12.A person who has been convicted by a Criminal Court.

i) For an offence under Protection of Civil Rights Act.

ii) For an offence involving moral delinquency shall be disqualified for
aperiod of 5 years from the date of conviction or where he is sentenced
to imprisonment while undergoing sentence and after a period of 5
yearsfrom the date of expiration thereof.

13. If he is of

i) Unsound mind and declared so by a competent court.

ii) A deaf, mute or suffering from leprosy.
iii) An applicant to be adjudicated an insolvent or an un discharged
insolvent.is interested in a subsisting contract made with or any
work being done for the Gram Panchayat, Mandal Parishad or Zilla
Parishad or any state or Central Government. A person will not be
treated as having an interest in contract simply because.

(a) He is a shareholder and not a Director.

(b) Has any lease, sale or purchase of immovable property or an
agreement for the same.
(c) Any agreement for loan of money or any security for payment of
money only or.
(d) In any newspaper in which any advertisement to the affairs of
Gram Panchayat are inserted.
(e) Is employed as paid Legal Practitioner or Secretary of company
or a corporation (other than a Co-op society) in which not less
than 25% of the paid up share capital is held by the State
Government.
(f) Is an Honorary Magistrate under the Code of Criminal
Procedure,(1973) with jurisdiction in any part of the village Is
already a member of gram panchayat and his term will not cease

154 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 before the fresh election.
(g) Is arrears of any dues, including sums surcharged, otherwise
(h) than ina fiduciary capacity to the gram Panchayat in respect of
which a bill is served and the date for payment specified therein
has expired.
(i) a person having more than two children (the birth of another chil
within one year from the commencement of the Act, will not be
taken into consideration for incurring disqualification.)

MEMBERS OF GRAM PANCHAYATS, MANDAL PARISHADS& ZILLA

PARISHADS (ZPTC) SHALL BE DISQUALIFIED IF HE:

1. Is or becomes subject to any of the disqualifications specified in Sec.19.

2. Absents himself from the meetings of the Gram Panchayat/ Mandal
Parishad/Zilla Parishad for a period of 90 days for such duration: in which
three meetings were convened reckoned from the date of last meeting or
his restoration to office as member under Sub. Section 1 of Sec.21, as the
case may be, (if less than 3 meetings held absents himself for three
consecutiveordinary meetings held after the said date. Women members
with advance stage of pregnancy a period of 120 days is to be reckoned
provided that

i. Due notice of meetings was served on him; and:

ii. The meeting was not one of a requisition meeting.

3. A person who ceases a member under S.18 or S.20 (a) read with Sec. 19
he shall be restored to office for such period of unexpired portion if
anwhenthe conviction is annulled or in the case of restoration after receiving
the Intimation from the DPO he will be restored to office and any person
was elected to fill the vacancy shall have to vacate office.

155 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 a) Where an allegations made that any person who is elected as member
of a gram Panchayat is not qualified or has become disqualified under
Sec 17.
b) .18.5.19 or Sec.20 by any voter or authority to the Executive Authority
inwriting and the Executive Authority has given intimation of
suchallegation to the member through the District Panchayat Officer an
such member disputesthe correctness of the allegation so made or any
member himself raises anydoubt whether or not he has become
disqualified under any of these sections,such member or any other
member may and the Executive Authority shall at the direction of the
Gram Panchayat or the Commissioner shall within a period of two months
from the date on which such intimation is given or doubt Is
entertained,as the case may be, apply to the District Munsiff having
jurisdiction over the area.
c) Till a decision is given he will continue to hold office.
d) In case of Sarpanch or Upa Sarpanch, they will be restored to
office in case they have vacated the office.

RESIGNATIONS

In case where a member resigns his office, he should tender the resignation letter
to the authority specified, in writing, who will ascertain about the genuineness of
resignation and accept the same by issuing proceedings a to the date from which
the resignation comes into force.

1. a) In case of members of a Gram Panchayat MPDO

and Upa Sarpanch

b) SarpanchGram Panchayat/ DPO

2. In case of MPTC members, Vice President Chief Executive Officer, ZP

and President of a Mandal Parishad

156 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
3. In case of members of ZP (ZPTC), Vice District Collector
Chairmanand Chairman of Zilla Parishad

POWER TO REMOVE FROM OFFICE (note.Act-14)

1. If in the opinion of the District Collector, the Sarpanch or Upa Sarpanch and in
the opinion of the Government the President or vice President or as the case
may be the Chairman or the Vice Chairman.

i. Wilfully omitted or refused to carry out the orders of the Government

for the proper working of the concerned local body or

ii. Abused his position or the powers vested in him or

iii. is guilty of misconduct in the discharge of his duties or

iv. Persistently defaulted in the performance of his functions and duties

entrusted to him under the Act to the determent of thefunctioning of the
concerned local body or has become incapable of such performance.

The Collector as the case may be the government may remove such Sarpanch
or Upa sarpanch, the Vice President or President or as the case may be the
Chairman or Vice Chairman after giving him an opportunity for explanation.
Provided that notwithstanding the fact that the Sarpanch,Upa Sarpanch,
President or Vice President or as the case may be the Chairman or vice
Chairman ceased to hold office by resignation or otherwise, the authority
competent to remove him after giving an opportunity to make a representation
to the person concerned, record a finding then the person will not be eligible
tocontest election for a period of two years from the date of such cessation.

2.If the Collector is satisfied that an elected member of a Gram panchayat or the
Government are satisfied that an elected member of a Mandal Parishad or Zilla
Parishad is guilty of any misconduct while acting or purporting to act in the

157 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
discharge of his duties, remove such member, after giving him anopportunity for
explanation and any member so removed shall not be eligible for reelection as a
member for a period of two years from the date or removal.

3. For the same grounds stated in item (1)(2) if the Collector or as the case may
Government are of the opinion that further continuance of such person in office
would be detrimental to the interests of the concerned local body or the
inhabitants of the village, Mandal or District, the District Collector or as the case
may be. The Collector may by order, suspend such Sarpanch or Upa Sarpanch and
Government may order suspend President or Vice President or as the case may
be Chairman, Vice Chairman or member not exceeding three months pending
investigation into the said charges and action there on under the foregoing
provisions of this section. The Collector/Government can extend the period of
suspension upto a maximum of 6 months. The suspended person shall not be
entitled to attend meetings except a meeting for consideration of a no-confidence
motion.

4. a) A person aggrieved by the orders of District Collector may within 30 days

prefer an appeal to the Commissioner, and pending enquiry the
Commissioner may stay the orders ofthe Collector

b) Any person aggrieved by the orders of the Commissioner of PR may prefer

a Review Petition to the Government within 30 days from the date of the
order and pending or decision on such review petition the Government may
stay the orders appealed against. (G.O.Ms.No.693 PR&RD dt.28.10.95)

POWERS OF GOVERNMENT TO REVIEW AND

TO REVISE (SEC.264)

The Government may either sua-motu or on an application from any person

interested, call and examine the record of a Gram Panchayat Mandal Parishad or
Zilla Parishad or of its Standing Committee's or of any authority, officer or person,
in respect of any preceding to satisfy themselves as to regularity of such
proceeding of the correctness, legality or propriety of any decision or orders

158 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
passed therein and if an order should be modified, annulled or reversed or
remitted for reconsideration, they may pass orders accordingly.

Provided that no such order shall be passed without giving an opportunity

to the party concerned.

Government may stay the execution of any such decision or order pending
exercise of their powers under subsection (1) in respect thereof.
Government may suo motu or at any time on an application received from
any person interested within 90 days of the passing of an order review any such
order if it was passed by them under any mistake of fact of law or in ignorance of
any material fact.
Application made by interested person should be accompanied by a fee
of fifteen rupees.
STATE ELECTION COMMISSION

The constitution and function of the State Election Commission are specified
U/S 200 &201 of the Act. He is the authority under whose directions all ordinary
elections/ casual election to all the three tiers of Panchayat Raj will be conducted.
The elections to Gram Panchayats were to be held on nonparty basis. Provisions
were also made empowering the Election Commission to requisition the services
of officers and employees of Government/ Local authorities for the conduct of
elections, allotment of symbols under the Act (S202) requisitioning of the premises
or vehicles for election purposes and payment of compensation etc., and lists out
the corrupt practices and punishments indicated there for.
1.Bribing
2. Undue influence
3. Appeal by a candidate to vote for refrain from voting on the ground of religion,
race, caste, community, language, or the use of religious symbols and national
flag or the national emblem.
4. Feeling of community promotion or attempt to
5. Providing free conveyance to an elector.
6. Involvement of Government employees for purposes other than his duties.
The punishments for corrupt practices as prescribed in the Act is imprisonment
upto 3 years and with fine upto Rs.3000/-.

159 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
 The Act prohibits the printing of pamphlet, posters etc., unless the names
of publisher and printer appear there on (S.216) maintenance of secrecy of voting,
prohibition of holding public meetings of canvassing within a distance 100 meters
(S.219) penalty for disorderly conduct near polling stations (S.220). (S.222)
misconduct at the polling stations (S.221) breaches of official duty in connection
with official duty, booth capturing. (S.224) and removal of ballot boxes from the
polling stations (S.225) impersonation (S.226) were also provide for in the Act.
The Act empowers the State Election Commission for the conduct of free and fair
elections.
ELECTIONS:
The entire process of election will be conducted under the control and
supervision of the State Election Commission and the personnel drafted for
election work shall be treated as on deputation to the election commission and the
enjoy the protection of law as defined under the rules in performing their duties
with regard to conduct of elections. The offences treated as election offences are
enumerated under Section 211- 230 of the APPR Act. The penal provisions relating
to such offences have also been indicated in the same provisions.
The Election Commission will also fix the date of commencement of the term
of offices of the newly constituted gram panchayats Mandal parishads and Zilla
Parishads. Any petition questioning the ideality of an election should be made by
filing an election petition file in thecourt of Principal of District Munsiff having
jurisdiction over the GramPanchayat, Mandal Parishads and in the court of the
Principal DistrictJudge in respect of ZPTC members.

The election for the offices of co-opted members Chairmen, Vice Chairman,
Chairman, member and President, Vice President will be conducted on the party
basis.

The election will be by show of hands and such of those persons whodisobey the
party whip and are so intimated of the fact to the Collector or Chief Executive
Officer, the person who disobeys such whip shall be disqualified and ceases to
continue as a member.
*****

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 Chapter– 15

Creation of new Department of Gram Volunteers/Ward

Volunteers and Village Secretariats/Ward Secretariats
(G.O.Ms.No.156.G. A (C.D) Dated: 21.12.2019.)

Volunteers had been appointed one for around 50 households in rural areas
and one for around 100 households in Urban Local Body (ULB) in the state to
ensure leak proof implementation of Government programmes/Schemes.

Village Secretariat in all villages and Ward Secretariat in all Municipal areas
were established respectively, in order to revamp delivery system of Government
Services and welfare schemes at the grass root level with the aim to improve living
standards of the people through the concept of NAVARATHNALU as core theme of
governance and to bring transparency and accountability in delivery of services to
the citizens.

To achieve the optimum utilization of human resources positionedin the

newly created secretariats for better coordination and synergy, among the Welfare
& Implementation Departments, it is felt necessaryto create a new Department to
act as an integrated institution to buildthe capacities, to ensure Real time
monitoring of newly positionedvolunteers and secretariat functionaries for delivery
of services to thecitizens at their doorsteps.

Government created a new Department i.e. "Department of Gram

Volunteers/Ward Volunteers and Village Secretariats /Ward Secretariats".

The objectives of "Department ofGVWV&VSWS” Secretariats are as detailed

below: -
1. Ensure effective coordination among the newly positioned functionaries in
village/ ward secretariat by mustering support from the concerned
departments.
2. Ensure Intensive, Integrated and Comprehensive Training to all
functionaries in village/ward Secretariats including volunteers.

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 3. Ensure well defined responsibilities and roles and specify these in a Manual
with Clear Job Charts for all functionaries for smooth functioning of
Secretariat.
4. Ensure effective participation of all related departments in village and ward
planning and its implementation.
5. Ensure proper infrastructural facilities to both Village and Ward
Secretariats.
6. Ensure funds flow online and ensure proper accounting system isput in
place.
7. Ensure Suitable Mechanism for convergence of CBOSwithSecretariats.
8. Establish effective online monitoring system and to ensure effective delivery
of services.
9. Generation of Real time MIS reports to take appropriate decisionsat
Government level.

To achieve these objectives, the Government has reorganized the entire

administration right from the Village level to State level. As a part of this, it has
established Village Secretariats system vide G.O.Ms.No.110, PR&RD(Mdls-I)
Department, Date: 19-7-2020 and recruited and positioned about 81,026
functional assistants for all Line Departments so far to strengthen the
administration of Gram Panchayats. Government hasappointed Village
Volunteers.Further the Government have restructured the organization structure
of the District Administration at Joint Collector level by creating a new post with
the designation as Joint Collector, Village & Ward Secretariat and Development
(JC - V & WS and D) at every District for effective monitoring and implementation
of various development programmes under "Navaratnalu' at District level.( The
GVWV & VSWS Department G.O.Ms.No. 674, dated: 30.09.2020 of the PR & RD
Department)

Government has created a separate department G.O.Ms.No.156, date

21.12. 2019Grama Volunteers, Ward Volunteers & Village Secretariats and Ward
Secretariats Department (GSWSD) for effectively monitoring the functioning of
15,004 village and Ward Secretariats in State which are created as administrative
entities for every 2000 Population in Rural Areas and 4000 Population in Urban
areas.

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 TABLE-1
FUNCTIONARIES OF GRAMA SACHIVALAYAM

SL Designation of the Primary Functions Line

No. Functionary Department
1 Panchayat Secretary (Grade V) Executive Officer of Panchayat Raj
the Panchayati act as & Rural
Liaison Officer Development
between Gram & Rural
Panchayat & Village
Secretariat, Convener,
Custodian of Assets/
Records-Drawing &
Disbursement Officer
etc.
2 Panchayat Secretary (Grade VI) Processing of Panchayat Raj
(Digital Assistant) Requests &Delively of & Rural
services after due Development
approval etc.,
3 Engineering Assistant Execution of Panchayat Raj
infrastructure related Development
projects like Roads, (Engineering)
Drains, Water & Rural
supply, MGNREGA
works, Nadu- Nedu
etc.,
4 Welfare & Education Assistant Delivery of Welfare Social
Schemes- YSR Social Welfare/
Asara, YSR Cheyutha, Tribal Welfare
YSR Pension Kaanuka
etc., Inspections
Welfare of schools
regarding Non-
Academic activates
like Mid-Day Meal
implementation etc.
5 Agriculture /Horticulture RBK Kendra - Agriculture
Sericulture Assistant Integrated Village and
Plan-Departmental Cooperation
Schemes/ Services
etc..
6 Veterinary/Fisheries Assistant Selection of Animal
beneficiaries and Husbandly.
State Animal & Central Fisheries

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 Schemes, Applications
under Animal Feed
Act, Aqua culture etc.
7 Village Revenue Officer Officer Land records, Revenue
(Grade II) Civil supply matters.
Assist in issue of
certificates like: Caste
etc..
8 Survey Assistant Detailed Survey of Revenue
lands Scheme,
Maintaining all survey
registers etc.
9 Mahila Police/ Grama Ensure safety for Home
MahilaSamrakshanaKaryadarshi Women and Children.
10 Energy Assistant Identify Power Supply Energy
Problems, Short circuit
points and
Transformer Failures,
Assist DISCOM Staff
etc.,
11 Auxiliary Nurse Midwife (ANM) Pregnancy care (Neo Medical
Natal/Post Medical, Health &
Natal),Child-Birth, Family
Nutrition, Welfare
Communicable & Non-
Communicable
diseases etc.,

FUNCTIONARIES OF WARD SACHIVALAYAM

SL Designation of the Primary Functions Line
No. Functionary Department
1 Ward AdministrativeSecretary Collection of Taxes, Municipal
Assessment of Administration
Properties & other & Urban
resources collection, Development
act as Team Leader
and in charge of the
Ward Secretariat etc.
2 Ward Sanitation & Environment Sanitation, Door to Municipal
Secretary Door Administration
collection of Solid & Urban
Waste, Development
Implementation of
CLAP Program etc..

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 3 Ward Education & Data Service Provider for Municipal
Processing Secretary Processing of Requests Administration
& Delivery of services & Urban
after due approval, Development
Aadhar & CSC
services, Functioning
of schools, Mid-Day
Meal Program
4 Ward Amenities Secretary Excution of Municipal
Infrastructure works Administration
like roads, & Urban
Drains,Culverts,Nadu- Development
Nedu and Housing
works etc..
5 Ward Welfare & Development Welfare Activities, Municipal
Secretary delivery of Welfare Administration
schemes and & Urban
coordination with Development
SHGs etc...
6 Ward Planning and Regulation Assist in issuing of Municipal
Secretary Building Permissions, Administration
Lay out Approvals, & Urban
Identification of Development
encroachments,
Maintain & Monitor
Mortgage Register,
Maintain Prohibitory
Property watch
register etc..
7 Ward Revenue Secretary Land records, CMI Revenue
supply matters. Assist
in issue of certificates
ke: Caste etc...
8 Ward Women and Weaker Ensure safety for Home
Sections Children Protection Women and Children
Secretary/ Ward
MahilaSamrakshanaKaryadarshi
9 Ward Energy Secretary Identify Power Supply Energy
Problems, Short circuit
points and
Transformer Failures,
Assist DISCOM Staff
etc.,

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 10 Ward Health Secretary Pregnancy care. (Neo Medical Health
Natal Post Natal), & Family
Child-Birth, Nutrition, Welfare
Communicable & Non-
Communicable
diseases etc...

Note 1: Mahila Police or Grama MahilaSamrakshanaKaiyadarshi Ward Mahila

SamrakshanaKalyadarshi (or by any other designation it is called) shall
not be a Police' within the meaning of Indian Police Act, 1861 or such
other laws which govern functioning of the Police Department in the State
of Andhra Pradesh.
Note 2: Allotment of the functions to the functionaries shall be in accordance with
guidelines issued from time to time by the Government or the Line
Department as the case may be.
Note 3: Functionaries are governed by the Service Rules issued by the respective
Line Departments.

GRAMA SACHIVALAYAM
(G.O.Ms.No.110 Dated: PR&RD (MDL-I) DEPARTMENT 19-07-2019)

Article 243G vests powers in the State Legislatures to endow Panchayats

withsuch powers and authority to function as institutions of self-government. As
per the73rd Amendment, AP Government enacted AP Panchayat Raj Act 1994.
1.The Actprovides for the creation of three tier system of PRIs - gram panchayat
at thevillage level, Mandal Parishad at the intermediate level and ZillaPanchayat
at thedistrict level, with required powers and functions contained in Schedule XI
of theConstitution. Panchayats are responsible for preparation of plans and their
executionfor economic development and social justice related to 29 subjects
(Annexure 1).
In Andhra Pradesh, vide references 1 to 10 read above, 10 subjects have
been transferred to Panchayats. Due to lack of infrastructure and manpower at
Gram Panchayat level, the intended objectives to establish a more meaningful
local government could not be achieved.

The hon’ble Chief minister on number of occasions has declared that the
Government is committed to revamp delivery systems in the State with an aim to
improve living standards of the people through the concept ofNAVARATHNALU
ascore theme of governance. To achieve this objective, Government would
establish a system of Village Secretariats consisting of required functional
assistants to strengthen Gram panchayats and provide services for every 2000
population in thestate.

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 Need for Village Secretariat System

i. Restructuring the delivery systems to function as an effective mechanism

to deliver services.
ii. A strong & workable channel for implementation of NAVARATHNALU
iii. Transparency and accountability in delivery of government services to the
citizens
iv. Ensure convergence among departments providing services at village
level.
After careful consideration, Government decided to establish
Village Secretariats in the State of Andhra Pradesh.

Objectives

i. To provide various Government / other services at the door steps of

Citizens through single window system and ensure delivery ofNavaratnalu.
ii. Enable convergence of all line departments that provide services at the
Village level
iii. Preparation and timely implementation of village plans.
iv. Mapping the field level functionaries with clearly specified roles making
them accountable to Gram Panchayats/Gram Sabha with a well-defined
Citizen Charter.
v. Integrate the institution of village volunteers with village secretariat
system enabling them to provide citizen services efficiently.

10. Structure & Composition of Village Secretariats

i. The office of Gram Panchayat will be termed as “Village Secretariat”.

ii. Each Village Secretariat will be provided with a Panchayat Secretary who
functions as the Secretary/convenor of the Village Secretariat.
iii. The Village secretariat consisting of Panchayat Secretary & functional
assistants shall be responsible to aid & assist Gram Panchayat(s) in
performing its functions, while preserving the autonomy of Gram
Panchayats.
iv. Subject to administrative convenience, Functional Assistants working
under a Village Secretariat, may cater to the needs of two or more
contiguous Village Secretariats.
v. The Village secretariats shall have such number of functional assistants
working under the supervision of the Gram Panchayat.
vi. Above functions are indicative only and as when required other functions
may be added to it.
vii. All the functionaries at the Village Secretariat shall act as an integrated
workforce to deliver multiple services.
viii. The functionaries will be assigned any other Government work as and
when required, even if it does not pertain to their own department.

11. Area of operation of functional assistants

i. Population unit of about 2000 persons is taken as the base, for provision
of services by one team of functional assistants.
ii. Rural areas (other than Agency areas)

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a. If a Gram panchayat (GP) population is more than 2,000 and less than
4000, the entire GP is considered as one unit and one team of
functional assistants will be provided.
b. In the case of smaller GPs having less than 2000 population, one team
of functional assistants will provide services for one or more Gram
panchayats, to cater to the needs of population of about 2000, for
administrative convenience.
c. In larger Gram Panchayats, additional teams of functional assistants
will be provided in proportion to the population.
d. Wherever additional teams of functional assistants are proposed in
larger Gram Panchayats, the area of operation of additional teams as
far as possible will be co-terminus with revenue villages, to enable
effective provision of services by Revenue and Survey departments.
iii. Hilly & tribal areas
a. In hilly and tribal areas while deploying a team of functional assistants to
one or more smaller Village Secretariats, distance and hilly tracts shall be
considered and wherever required, population norm of 2000 shall be
relaxed, to enable effective delivery of services to tribal population.

Grama SachivalayamSyatem has established on 02.10.2019 has a great

tribute to the father of nation and his dream towards local self-government
brought in to reality.
The fallowing functionaries are placed and started to address local felt needs
and implement the state governments NAVARATHNALU.
GramaSachivalayam Functionaries
1. Panchayt Secretary Grade-V
2. Digital Assistant (PS Grade-VI)
3. Welfare and Educational Assistant
4. Engineering Assistant
5. Village Revenue Officer
6. Village Surveyor
7. ANM
8. Village Agriculture /Horticulture/Sericulture Assistant
9. Village Fisheries Assistant
10.Animal Husbandry
11.Energy Assistant

G.O.MS.No.674 dated 30.09.2020 of the Panchayat Raj and Rural Development

Department has created a Divisional level post, Divisional Development Officers
which are to be filled with the Mandal Parishad Development Officers on
promotion, which is coterminous with the Revenue Division geographical areas.
Newly created post named as Divisional Development Officer in Panchayat
Raj Department as a part of transformative governance Initiative by forming
Gram/Ward Volunteers, Secretariat system, Joint Collector (V&WS and
Development).
This administrative initiative effectively bridges gap for monitoring the
functioning of Village and Ward Secretariats along with Volunteers System as
Government already created the post of joint Collector (VSWS DI) at District level
as well.

168 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
Functions that are assigned to Divisional Level Development Officer:

i. Tours:
D.L.D.O shall at least tour TWO Village Secretariats in their Jurisdiction every
working day and submit their tour findings in the provision enabled in inspection
APP. The tour shall be planned in such a way that all Village Secretariats in the
jurisdiction shall be covered at least once before having the cycle of inspections
repeated. The findings recorded on shortcomings it any shall be reviewed
continuously till the issue is bought to logical conclusion during their tours. Officers
are expected to inculcate appropriate and acceptable behavior amongst the Staff
Members of VillageSecretariats.

ii. Programmes/Schemes:
The Divisional Development Officer shall have a clear understanding of all schemes
that are implemented by Government. The GSWS Department shall take steps to
impart comprehensive training to officers. Accordingly, the Divisional
Development Officers shall have complete understanding of IT Platforms that the
department is providing and shall have latest developments and reports available
with him.

DLDO shall make objective assessment about the progress made by Village
Secretariats and have to make critical analysis and review to bring about progress
the Government is expected to bring about.

iii. Service Delivery:

Most important function of GSWS Department is
to cater to the needs of entitled Citizen of their Service Requests, Since the
Department is offering 500+ Services of 30 + Departments, the Officers are
expected to have complete understanding of implementation of Service Delivery
procedures including SLAS and Sub SLAS that are agreed to by constituent
departments. The Officer shall take all steps to get Villagesecretariats to deliver
Service Requests within the agreed and SLAS by the constituent departments.

iv. Transparency in functioning:

The GSWs department is designed to reach every citizen in State in fulfilling
their legitimate entitlements, it is expected that each of the procedures adopted
shall be completely objective and transparent. As part of exercise Government has
introduced the concept of Social Audit inunique way, by displaying Poster
containing guidelines of Programmes/ Schemes implemented by the Government
and display of names of Beneficiaries so that no ineligible person is getting benefit
of welfare schemes. Further, the Government also undertakes Concurrent Social
Audit to ascertain eligibility of applicants to the intended benefit.

Accordingly, the Officers are expected to see that the list of display is proper
and if found to be missing or erroneously displayed shall take immediate steps to
restore them and the action shall also be recorded in their Visit Notes.

v.Trainings:
DLDO’s shall maintain the database on trainings imparted to each of the Village
Secretariat employee andcontinuously strive to get the knowledge updated to
them bymaking them undergo periodical trainings.

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vi. Vacancies: DLDO's shall maintain vacancy position of the Village Secretariat
employees and Volunteers and shall submit to the joint Collector (VSWS D) for
taking further necessary action.

DLDO’s shall take necessary steps to make in-charge arrangements for the
Vacant Drawing and Disbursing Officer (DDO) positions in Village Secretariats, so
that drawl of Salaries of Village Secretariat employees and Volunteers is not
adversely affected.

vii. Meetings:
Divisional Development Officers shall attend Video Conferences if any scheduled
in any virtual mode without fail, any abstentions, will be viewed seriously. The
Officers are also expected to gain technical knowledge of attending to such
meetings.

viii.Accordingly, all the Divisional level Development Officers are to strictly adhere
to the guidelines issued in respect to their functioning in strengthening the Village
Secretariat System in State, along with any other instructions that are being
issued for compliance without fail.

As part of effective administration of village secretariats a new post was

constituted as DLDO(Divisional Development Officer) at revenue divisional level.

JOB CHART OF DIVISIONAL DEVELOPMENT OFFICER:

(G.O.MS.No.674, PR&RD (EV). Dated 30.09.2020)
I) GENERALPOWERS:
1. Divisional Development Officer (DLDO) is a development functionary/ agent of
Government positioned at Revenue Divisional Head Quarter.
2. DLDO shall perform facilitation, coordination, review and monitoring functions
over all development activities in his/her jurisdiction.
3. Primary responsibility of DLDO is to secure people's participation in all the
development programmes of Government Departments, PRIS and other
Government sponsored agencies, thereby ensure transparency and
accountability in programme implementation.
4.He/she will strive hard and achieve convergence among several developmental
programmes taken up by the line departments at Divisional, Mandal and Village
level duly utilizing the platforms of Grama Sabha and PRIS.
5. He will also forge working relationships among Government Departments, PRIS
and parallel agencies for synergy.
6.He will deal with all the line departments of Government which implement
developmental programmes with a special focus on the departments that devolved
powers, functions & funds to PRIS.

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7. DLDO is responsible to achieve targets set out by the Government from time to
time on the developmental subjects with a focus on human development, social
development and economic development in rural areas.
8.Strive to improve the progress in all the flag ship Welfare and Development
programs as per the instructions of the Government.
9.Inventory and Maintenance of Asset Register for all PR body assets in the
division, Ferries, Auctions and Court Cases etc.
10. Can attend General body meetings of Mandal Parishad without voting rights.
11. Any other work entrusted by the Government from time to time.

II. ADMINISTRATIVE POWERS:

1. He should tour 20 days in a month and submit his tour diary to the Joint
Collector, V & WS and Development.
2. He should prepare his advance tour programme and submit to the Joint
Collector,V&WS and Development for approval.
3. Inquiries under CCA rules against the employees of PR & RD in the Mandal.
4. He should give advance tour programme of Inspections so that records can be
updated.
5. He should review tour diary of MPDOS working in the mandal in his jurisdiction.
6. During his visits, he should make at least (5) night halts in a month and usefully
spend the leisure time in guiding the Mandal functionaries in any matter where
they need guidance.
7. He shall hold inquiries and submit reports to the Joint Collector, V & WS and
Development on complaints on maladministration in mandals in his jurisdiction.
8. He shall inspect all the mandals in his jurisdiction every half year and see that
the defects pointed out by the inspecting officers rectified by the MPDOS within
two months thereafter.

9. He shall review regularly implementation of mandal work and progress of

important schemes and other Government Grants.
10. He shall be responsible for the implementation of all other directions and
instructions issued by the higher authorities on mandal administration.

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III. FINANCIAL POWERS

1. He shall guide the MPDOS in the matters of preparation of annual budgets,

administrative reports, Mandal Development Plans, periodical returns,
progress reports, replies to audit reports and other financial matters.
2. He shall certify each proposal furnished by the MPDO beforerecommending
/rejecting them to the CEO, ZPP.
3. He shall extend cooperation to the bankers in recovery of loans and also
participate in joint mandal level bankers meeting.
4. He shall guide the mandals in augmenting the resources of the mandals to
Streng then the financial position of mandals.
5. He shall watch the adjustment of grant-in-aid releases to MPPS.
6. He shall obtain reconciliation statements from the MPPS to ensure that the
accounts of the institutions are reconciled from time to time.
7. He shall obtain the budget estimate of MPPS. After scrutiny forward them
to ZPP for approval.
8. He shall obtain monthly periodical reports on audit and accounts matters
from the MPP and review the progress from time to time.

IV. TRAININGS:

1. He shall attend all training programmes arranged at District level.

2. He shall make efforts to educate and communicate people about various
schemes implemented by the Government.
3. He shall communicate latest information and technical knowledge of the
implementation of Government schemes to all the MPPS/MPTCs under his
jurisdiction through the MPDOs.
4. Organize training programmes to PRIS representatives, functionaries,
functionaries and volunteers.
5. He should arrange bi-monthly trainings to MPPS/MPTCs at the mandal
head quarters with the cooperation of MPDOS duly inviting resource
persons of the District Officials of DRDA, SC/ST/BC & Housing
Corporations etc., for the effective implementation of Government
schemes.

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V. MONITORING:

1. Monitoring the implementation of all Welfare and Development Schemes in

time bound manner at division level.
2. Monitor the vacancy position of Village Volunteers from time to time with
the MPDOS and shall take action to fill up vacancies.
3. Shall Monitor and supervise the functions delivered by all the line depts.
4. linked with VS dept as per the instructions of District authorities.
5. Ensure Functional Coordination in VSS in respective division.
6. Monitoring and guiding the proper implementation of all the Govt assigned
Services in time bound manner.
7. Evaluating the performance of VSS from time to time and taking remedial
measures to improve the functioning of VS system.

VI.CO-OPERATION:

1. He should maintain cordial relations with mandal and district level officers
of other departments also for successful grounding of different schemes.
2. He should act liaison officer between MPPS/MPDOS, other district officers.
3. He shall be responsible for effective implementation and different public
welfare schemes implemented through the mandal. He should also be a
coordinator between officials and non-officials connected to the mandal
development activities aiming at the enhancement of the quality of the
people.

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VII. ORGANOGRAM:

The Organogram of the Office of Divisional Development Officer is hereunder

Divisional Development Officer Officer

Administrative Officer

Senior Assistant Junior Assistant

DEO/Typist DEO/Typist

Office Subordinates (02)

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 CHAPTER-15A
Powers and Functions of the District panchayat Officer

(G.O.Ms.No.70, Panchayat Raj and Rural Development (Rules), dated 29.02.2000)

The District Panchayat Officer shall. –
(a) Exercise supervision and control over the Divisional Panchayat Officers,
Extension Officer (Panchayats) and their staff in the district.
(b) Exercise supervision and control over the Gram Panchayats and their
executives and also provide guidance to them.
(c) inspect all the notified Gram Panchayats whose income exceeds Rs. 21 lakhs
(Rupees twenty one lakhs) in every year and visit other Gram Panchayats as many
as possible for the purpose of inspection, superintendence and conducting of
enquiries etc., and shall see that all Gram Panchayats are inspected by himself or
by Divisional Panchayat Officer in every year irrespective of inspection made by
the Extension Officer (Panchayats)and also see that all defects pointed out by the
Inspecting Officers are rectified within two months, and he shall take immediate
action against the defaulters under the provisions of Andhra Pradesh Panchayat
Raj Act.
(d) inspect the Offices of all Divisional Panchayat Officers and Extension Officer
(Panchayats) in the district in every year.
(e) hold enquiries and submit reports to the higher authorities on complaints of
mal-administration in Gram Panchayats.
(f) maintain necessary statistics about the working of Gram Panchayats, within
the district, including Jawahar Rozgar Yojana, T.F.C. and other Government
Grants.
(g) prepare and submit Annual Confidential Reports relating to the post of
Extension Officer (Panchayats) and Divisional Panchayat Officers in the District
and submit to the commissioner of Panchayat Raj with his remarks.
(h) review the replies on audit reports, in respect of notified Gram Panchayats
only.
(i) assist the District collector, in discharge of the statutory functions assigned to
District Collector under the provisions of the Andhra Pradesh Panchayat Raj Act,
1994.

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(j) inspect the works taken up in Gram Panchayats, with Gram Panchayat Funds,
Jawahar Rozgar Yojana, T.F.C. and other Governments grants.
(k) supervise and inspect the work relating to the general revision of house tax in
Gram Panchayats.
(l) take steps for collection of amounts covered by surcharge certificates issued
by the Local Fund Department.
(m) countersign the Travelling Allowance Bills of Divisional Panchayat Officers; (n)
prepare, publish and maintain the electoral rolls of Gram Panchayats, in safe
custody.
(o) sanction the contract amounts for services of street lighting, sanitation and
water supply in Gram Panchayats for an amount above Rs. 10,000/-(Rupees ten
thousand only) but below Rs. 50,000/- (Rupees fifty thousand only) per year and
the amount exceeding Rs. 50,000/- (Rupees fifty thousand only), the District
Collector will sanction the same.
(p) competent authority for transfers and postings of junior Assistans-cum-Bill
Collectors and other provincialised staff in Gram Panchayats.
(q) prepare and submit Annual Administration Reports of all Gram Panchayats in
the District to Commissioner Panchayat Raj.
(r) Sanction of annual grade increments to Divisional Panchayat Officers.
(s) Sanction of earned leave to the Executive Officers and other employes of Gram
Panchayats above 30 (thirty) days.
(t) Sanction of earned leave to Divisional Panchayat Officers, Extension Officer
(Panchayats) and their staff.
(u) Sanction of causal leave to Divisional Panchayat Officers.
(v) Sanction of continuation of already existing part-time posts, sanctioned by
competent authority as per rules, within 30% of them; and
(w) All other powers and functions provided under the provisions of the Andhra
Pradesh Panchayat Raj Act, 1994.

Powers and Functions of Divisional Panchayat Officer

(G.O.Ms.No.70, Panchayat Raj and Rural Development (Rules), dated 29.02.2000)

The Divisional Panchayat Officer shall. –

(a) exercise supervision and contral over the Extension Officers (Panchayats) and
their officers within the Division.

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(b) exercise supervision and controls and provide guidance to the Gram
Panchayats and their executives in his jurisdiction.
(c) inspect all the Gram Panchayats in his jurisdiction every year, and see that all
irregularities pointed out by the Inspecting Officers are rectified by the executive
authorities of Gram Panchayats within two months from the date of inspection and
shall submit reports to District Panchayat Officer in case of defaulters for
necessary action under the provisions of the Andhra Pradesh Panchayat Raj Act,
1994.
(d) inspect the offices of Extension Officer (Panchayats) every year and see that
the defects pointed out in the inspection are rectified by the Extension Officer
(Panchayats) in the same year.
(e) hold enquiries and submit reports to higher authorities on complaints of mal-
administration of Gram Panchayats in his jurisdiction.
(f) maintain necessary statistics about the working of Gram Panchayats in his
jurisdiction, including Jawahar Rozgar Yojana, T.F.C. and other Government
Grants.
(g) initiate and submit Annual Confidential Reports of Extension Officers
(Panchayats) to the District Panchayat Officer.
(h) Review the replies to audit reports in respect of non-notified Gram Panchayats
only.
(i) Approve the journeys performed by the Sarpanches, Executive Officers of Gram
Panchayats and other staff in Gram Panchayats.
(j) Inspect the works taken up, with Gram Panchayat funds and other Government
grants, including Jawahar Rozgar Yojana and T.F.C.
(k) Inspect and supervise the work of Revision Officers appointed for revision
ofhouse tax.
(l) Take steps for collection of amounts covered by the surcharge certificates
issued by the Local Fund Audit Department.
(m) Take steps for augmenting the resources of Gram Panchayats for improving
the financial position of Gram Panchayats.
(n) Fix up the upset price for leases, auctions and sales of various sources
proposed by the Gram Panchayats.
(o) Arrange special collection drives in Gram Panchayats, for realization of various
taxes, fees and other amounts due to the Gram Panchayats to strengthen the
finances of the Gram Panchayats.

177 | F o u n d a t i o n C o u r s e f o r M P D O s – V o l - I
(p) Obtain scrutinise the annual budgets of the Gram Panchayats and ensure their
approval by the Gram Panchayats in time.
(q) Obtain the annual administration reports of all Gram Panchayats consolidate
and submit report to District Panchayat officer.
(r) Countersign the Travelling Allowance bills of Extension Officer (Panchayats);
(s) verily the dis-qualifications of members under various provisions of the Act,
and submit reports to District Panchayat Officer.
(t) Sanction the contract amounts for services of street lighting, sanitation and
water supply proposed by the Gram Panchayats, upto an amount Rs. 10,000/-
(Rupees ten thousand) per year.
(u) Prepare and submit report on casual vacancies in Gram Panchayats, in the
Division to the District Panchayat Office.
*****

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