Contents

Table of Contents
4
4
4

4
4
5
8
9
11
rmed 13
ory 15
16

ent 19
19
21
22
22
rmed 23
25
25
26
28
29
31

enance 33
33
Schedules Setup Screen 33

Adding a PM service
Editing a PM service
...........................................................................................................................................34
...........................................................................................................................................34
Deleting a PM service 35
Service Entry Screen
...........................................................................................................................................35
Import Maintenance Services Screen 36
Importing a maintenance service 37
2 PM Due Screen 37
3 PM Status 39
II Auto Maintenance Pro Version 11
4 PM Types 40
Part V Recording Maintenance
Performed 41
1 Recording Maintenance Performed 41
2 Adding Maintenance Performed 43
3 Editing Maintenance Performed 44
4 Deleting Maintenance Performed 45

Part VI Parts Database 45

1 Parts Database 45
2 Adding a part 46
3 Editing a part 47
4 Deleting a part 47

47
1 Fuel History Screen 47
2 Adding a fuel purchase 49
3 Editing a fuel purchase 49
4 Deleting a fuel purchase 50
5 Printing fuel purchases 50

50
1 Vendor Database Management Screen 50
2 Adding a vendor 52
3 Editing a vendor 52
4 Deleting a vendor 52
5 Printing Vendor Information 52

Part IX Reports 53
1 Printing Reports 53
2 Generating Reports 53
3 Print Preview Screen 56

Part X Tips & Tricks 57

1 Filtering Data 57
2 Exporting Data 58
3 Batch Printing 59
4 History Viewing 60

Part XI Contact Information 60

Contents
1 Contact Information 60
2 Technical Support Policy 61
Part XII Frequently Asked Questions 61
1 FAQ - General Questions 61

Index 63
4 Auto Maintenance Pro Version 11

1 Overview
1.1 Introduction
Auto Maintenance Pro makes it easy to track and organize preventive and repair maintenance
information on your vehicles. However, it is flexible enough to allow you to track as little or as much information as you like.
Along with helping you organize your vehicle information, Auto Maintenance Pro will also automatically
calculate and report maintenance due for your vehicles. When you start Auto Maintenance Pro, automated and color-coded PM
In addition to pre-defined maintenance services, ranging from changing the oil to performing an engine
tune-up, you have the flexibility to define your own PM services and set their desired intervals. When maintenance is performed
1.2 System Requirements
To use Auto Maintenance Pro, we generally recommend the following minimum requirements:
 Pentium 1Ghz or better processor
 256MB of RAM
 75MB of free disk space
 1024x768 screen resolution
 Windows 2000, ME, NT, XP or Vista
See also:
Contacting Support
2 Getting Started
2.1 Introduction
Welcome to Auto Maintenance Pro! This section is designed to help you get Auto Maintenance Pro up
and running quickly. If you have already used Auto Maintenance Pro and have an understanding of how the program operates
Although, there are a few tips included in this section that are beneficial and will save you time. Therefore, we encourage you to
Auto Maintenance Pro ships with a small amount of sample data. We recommend using the sample
data provided to try some of the popular features included with Auto Maintenance Pro. After you have a good understanding o

Getting Started
The first sections will discuss the Main Menu and the Equipment Manager, which are the primary
screens of the program. Then, we will step through the procedure for setting up the program and entering your vehicles. Finally
2.2 The Main Menu
The main menu is the central location where all features can be activated from within the program. Just
like many applications, there is a drop-down menu and also a main menu toolbar that contains the most commonly accessed fe
The Main Menu Toolbar:
Click the "Add" button to add new vehicles. Corresponding menu command: File/Add...
Click the "Edit" button to modify or view the selected vehicle's general information that was entered when
the vehicle's record was first created. Corresponding menu command: File/Edit...
The "Delete" button will delete the selected vehicle after answering "Yes" to the confirmation message.
Corresponding menu command: File/Delete...
The "Record Mtc" button should be used to record maintenance that was performed on a vehicle.
Corresponding menu command: Equipment/Enter Maintenance Performed...
The "Record Fuel" button is used to add in fuel purchases for the selected equipment. Corresponding
menu command: Equipment/Record Fuel...
The "Mtc History" button displays the complete maintenance history for the selected vehicle. This
screen will display the preventive maintenance and repairs performed on the selected vehicle. Corresponding menu command:
The "Fuel" button activates the "Fuel History Log" screen, where you can log fuel purchases and to
calculate fuel usage, averages, costs, and vendor purchases. Corresponding menu command:
Equipment/Fuel History...
6 Auto Maintenance Pro Version 11
The "Mtc Due" button displays a list of maintenance that is currently due (or soon due) for the selected
vehicle. Corresponding menu command: Equipment/Maintenance Due...
The "PM Status" button displays a list of all of the preventive maintenance services and their current
status. Corresponding menu command: Equipment/Current Maintenance Status...
The "PM Schedule" button displays the "PM Schedule Setup" screen. From this screen, you can add,
modify, or delete PM tasks for the selected vehicle. Corresponding menu command: Setup/PM Schedule...
The "Last PM" button manually configures the "Last Performed" parameters (date or metered units) for
the PM services assigned to the selected equipment. When you add equipment into the software, you will be provided the opp
The "Vendors" button displays the "Vendor Database Management" screen. Use this screen to add,
edit, or delete vendor information. Corresponding menu command: Setup/Vendor Database...
The "Parts" button displays the "Parts Inventory Management" screen. Use this screen to add, edit, or
delete parts.
The "Graphing" button displays the "Equipment Statistics" screen, which shows a detailed cost
analysis graph that is filterable by vehicle and date ranges. Corresponding menu command: Equipment/ Graphing...
The "Quit" button exits Auto Maintenance Pro. Corresponding menu command: File/Exit
The Main Menu Commands:
The menu commands are located in a row across the top of the main menu screen and provide access
to all of the features included with Auto Maintenance Pro.

Getting Started
File - Add, edit, duplicate, or delete vehicles. Also includes database backup / restore features and
access to program options.
Setup - Edit PM schedules, vehicle categories, vendors, and drop-down choices lists.
Equipment - Vehicle specific functions such as recording maintenance performed, viewing maintenance
history, etc.
Tools - Contains database features such as backup/restore, optimize/repair, and program options.
Reports - Contains all of the reports available in the program.
Window - If applicable, options in this menu allow you to tile and/or cascade open windows on the
screen.
Help - Supplies online help, common help issues, technical support information, contact information,
version information, and website information here.
8 Auto Maintenance Pro Version 11

2.3 Adding Vehicles

Adding vehicles is a simple process and does not require a wealth of details. As an example, we will
add a vehicle with the most basic information.
To add a new vehicle:
1) On the Main Menu or Equipment Manager screen, click the button.
2) Choose the meter type of the new vehicle: Mileage, Kilometers, or Hours.
3) Enter the Year, Make, Model, Current Mi/Km/Hrs, Base Mi/Km/Hrs, and Base Date.
Note: The base information is used to initialize the PM service's Last Performed Date and Mi/Km/Hrs
data which is used when calculating maintenance due. This last performed data can be adjusted for accuracy after the new veh
Note: We have just entered all of the required information. You can enter as much or as little information in the other fields as you like.

Getting Started
Custom Fields:
There are a total of 28 custom fields you can define on the vehicle information tabs. Tabs that contain the custom labels are "G
TIP: Once the custom labels are changed to your liking, they can be saved as defaults by checking the "Save
Custom Labels as Default" checkbox on the bottom of the screen. They w ill then be used as defaults for each subsequent vehicle you enter.
4) Click the button to save your vehicle.
5) Lastly, you will be asked if you wish to configure the PM services at this time. Clicking "Yes" will take
you to the "PM Setup" screen for the selected vehicle. From there, you can add, edit, or delete any of the default maintenance s
and/or mi/km/hrs is accurate. Again, the "Last Performed" data is used when calculating maintenance due. You should tell Auto
Your new vehicle has been created!
2.4 PM Schedule Setup
When adding vehicles into Auto Maintenance Pro, you should define the PM schedule that will be
assigned to the vehicles/equipment you are adding. The maintenance schedule contains preventive maintenance services that
There are two methods you can use to access the PM services for your vehicles/equipment. After adding
a vehicle into Auto Maintenance Pro, you will be asked if you wish to configure the PM service's for the vehicle. If you choose "Y
by clicking the icon.
10 Auto Maintenance Pro Version 11
To add a PM service:
1) On the "PM Service" toolbar, click the button.
2) You can enter the Service Name and set your desired date and/or meter interval values.
3) Click the "Save" button.
In order to save time when setting up your maintenance schedules, you can import PM services from
other schedules. Some of your schedules may differ only slightly from others and importing would eliminate re-typing the same
To import services from another schedule:
1) Click on the button to display the "Import Maintenance Services" screen.
2) Of the left side of the screen, choose the schedule you wish to import from using the "Import From
Schedule" drop-down list. The PM services associated with the selected schedule will be populated in the "Services Availabl
3) In the "Services Available" box, click on the service(s) you wish to import. You can select multiple
services by using the Ctrl-Click or Shift-Click methods. If you wish to import ALL services, click the " Select All Services" chec
4) Click the button to add (import) the selected service(s) to the "Current Schedule" on the right side
of the screen.

Getting Started
5) Click "OK" to return to the "PM Schedule Setup" screen.
For additional information on the import screen, see Import Maintenance Services screen help topic.
2.5 The Equipment Manager
Just like the main menu, the Equipment Manager screen is automatically loaded when you launch Auto
Maintenance Pro. The Equipment Manager shows your list of vehicles and information pertaining to them. In addition, the Equip
Equipment Manager Screen:
You will notice in the screen above that one vehicle is highlighted "red". This red highlight indicates the
vehicle is due or overdue for service. A yellow highlight would indicate that the vehicle is soon due for service. The color code
In addition, by clicking the "+" indicator to the left of the vehicle, the vehicle row will expand to show the
exact PM services, repairs, and vehicle expirations that are due or soon due as seen in the image below:
12 Auto Maintenance Pro Version 11
The Vehicle Listing
The vehicle listing displays the vehicles/equipment that are currently loaded into Auto Maintenance Pro.
When you click on a vehicle in the list, its corresponding vehicle information is loaded into the tabs on the right. For each vehicl
Vehicle Information
The vehicle information section contains all the descriptive details about the selected vehicle/equipment
separated into 9 pages (tabs) of information. For each vehicle, there is a "General", "Specifications", "Purchase", "Expirations",
"General" tab screen - contains information most significant to the vehicle such as year, make, model,
mi/km/hr, and a few custom fields you can define on your own. Required information: "Year", "Make", "Model", "Base Date", "Ba
"Specifications" tab screen - This tab contains additional descriptive fields and custom fields. Click on
the labels to the left of the data fields to re-define the label value. All data is optional on this tab screen.
"Purchase" tab screen - Contains information regarding purchase date, mi/km/hrs, dealership, and cost.
All data is optional on this tab screen.
"Expirations" tab screen - Contains license information such as plate #, state, and expiration. Enter the
expiration of your registration tag and the program will automatically notify you at startup when it is due to be renewed. All data
"Loan/Lease" tab screen - Enter information about the financial institution and contacts. All data is
optional on this tab screen.
"Insurance" tab screen - Contains insurance information such as company, policy #, term dates,
premium, deductible, ...etc. All data is optional on this tab screen.
"Photo" tab screen - Save photos (in .JPG or .BMP format) of your vehicle. All data is optional on this
tab screen.
"Notes" tab screen - Enter any other information for the vehicle/equipment. All data is optional on this
tab screen.
"Configure" tab screen - Contains vehicle setup information such as location, department, maintenance
schedule, ...etc.

Getting Started
2.6 Recording Maintenance Performed
When preventive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Maintenance Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset th
To record a maintenance entry:
1) Select a vehicle.
2) Then, click the button. You will be presented with the following screen providing you
options to automatically populate the maintenance entry with the maintenance due for the vehicle:
3) Click "OK" to proceed to the "Record Maintenance Performed" screen. You will notice that the
maintenance due will be pre-populated for you:
14 Auto Maintenance Pro Version 11
Record Maintenance Performed Screen:
4) Enter the required data for the maintenance entry: Date, Mileage, and at least one preventive
maintenance or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance dependin
5) If you need to add maintenance tasks that were performed, click on the button. Choose a PM
service or Repair item from the list and if desired, indicate parts and/or labor costs that were involved and click "Save".
6) We have entered the minimal information on this screen. You can enter additional details if you like.
7) Click the "Save" button to save the maintenance entry.
At the moment you click the "Save" button, provided all due (or soon due) maintenance has been
satisfied, the vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been upd

Getting Started
Expirations:
Vehicle expirations such as registration renewals, MVI notifications, emissions, etc. may be updated
from the Equipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calenda
2.7 Viewing the Maintenance History
When maintenance is performed on a vehicle, a record is logged to the maintenance history indicating
the preventive or repair maintenance performed, parts/labor costs, and more. The maintenance history is useful for analyzing c
To view the maintenance history for your vehicle:
1) Select a vehicle.
2) Click the button.
Maintenance History screen:
There are 4 tabs located on the history screen: "History Entries", "Maintenance Tasks", "Repairs",
and "Parts"
16 Auto Maintenance Pro Version 11
The "History Entries" tab displays the history records logged for the chosen vehicle on the "Equipment
Manager" screen. You can see greater detail for an individual history record by selecting a particular history record and clicking
On the bottom of the screen, you will notice date interval viewing parameters and totals for all PM,
repairs, parts, and labor:
The date interval settings allow you to view the history between a certain date period. Check the "Enable
date range" check box and use the calendar selection controls to adjust the dates accordingly. The date interval parameters ca
The "Totals" section is calculated based on the history entries being viewed. If you have a date interval
setup for the current year, the totals will only be calculated for the current year. The cost per mi/km/hr (located just above the "
2.8 Generating Reports
Auto Maintenance Pro ships with numerous reports that detail just about every aspect of your vehicle
data.
All of the reports can be activated from the "Reports" drop-down menu on the main screen. The reports
are categorized so you can easily find the report you are looking for. In addition, many of the screens in Auto Maintenance Pro
When you choose a report to be printed, the following screen will appear:

Getting Started
Depending on which report you choose, the available filtering controls will be displayed on this screen.
Filtering and Sorting Options
Auto Maintenance Pro lets you define the data you wish to be displayed in the report by providing
filtering criteria. Depending on the report you select, there will be filtering and sorting options that will appear on this screen. Th
Below is a description of the available filtering methods:
Equipment Selection Filtering:
If the selected report is equipment based (i.e. history), the equipment filtering options will be displayed:
This feature allows you to print by equipment selection. The choices are:
 "All Equipment" - prints the selected report for all of your vehicles.
 "Selected equipment only" - prints the selected report for the selected vehicle on the "Equipment Manager" screen. You ma
Date Filtering
If the selected report contains date information, the date filtering option will be displayed:
18 Auto Maintenance Pro Version 11
Check the "Print records where..." check box to enable date filtering for the selected report.
Then, if there are multiple date fields in the report, choose the date field for which you wish to filter. In
the example above, "Date Completed" is the chosen date field.
Next, to save time, Auto Maintenance Pro provides a quick list of available date filters (i.e. Current
Year, Current Quarter, Last Year, Last Month, ...etc). Choosing one of these quick filters will automatically fill in the date boxes
Additional Filter Criteria
If you need to be more specific, Auto Maintenance Pro also provides an area for you to filter by
essentially any field in the report. Just check the "Specify additional filter criteria" check box to enable this section. Then, ch
Sorting Options
You can sort your report using up to three fields. Each report has its own default sorting fields which
will be displayed in this area automatically. Therefore, you don't have to choose a sorting method unless you want to sort your
TIP: Keep in mind that grouping in a report's design can interfere w ith the sorting fields you choose.

Getting Started
Use the sort field drop-down lists to choose each sort field. If you don't want to sort by any particular
field, choose "(none)" from the list.
Other Options
"Print" - Choose "Print" to print the report directly to the printer. You will be provided with a print
screen that allows you to select the printer, copies, and other options prior to printing the report.
"Preview" – Choosing preview will preview the report on the screen prior to printing. The preview
window also provides options for searching, e-mailing, and other view options. A print button is also provided in order to print d
This concludes the Auto Maintenance Pro "Getting Started" section. There are many additional features
included with the program which we did not cover. Other features include the tracking of vendors, fuel usage, and more. For a
3 Vehicles/Equipment
3.1 Vehicle Information
Many types of information can be entered for each vehicle. Below are the different detail tabs available
when adding a new vehicle:
"General" tab screen - contains information most significant to the vehicle such as year, make, model,
20 Auto Maintenance Pro Version 11
mi/km/hr, and a few custom fields you can define on your own.
"Specifications" tab screen - This tab contains additional details you can record about the vehicle
including additional custom fields. Click on the labels to the left of the data fields to re-define the label value. All data is optiona
"Purchase" tab screen - Contains information regarding purchase date, mi/km/hrs, dealership, cost,
depreciation, and 2 custom fields. All data is optional on this tab.
"Expirations" tab screen - Contains expirations such as plate #, registration, MVI, or custom defined,
as well as 2 custom fields. All data is optional on this tab.
"Loan/Lease" tab screen - Enter information about the financial institution and contacts. All data is
optional on this tab.
"Insurance" tab screen - Contains insurance information such as company, policy #, term dates,
premium, deductible, ...etc. All data is optional on this tab.
"Photo" tab screen - Select to store a photo of the vehicle in JPG format. Imported photos should be
in JPG or BMP format. RIGHT click on the photo box, choose "Add Image", and then browse to the desired photo. All data is o
"Notes" tab screen - Enter any other information for the vehicle. All data is optional on this tab.
"Configure" tab screen - Contains vehicle setup information for detail tabs. All data is optional on this
tab.

Vehicles/Equipment
3.2 Adding a vehicle/equipment
Adding vehicles is a simple process and does not require a wealth of details. As an example, we will
add a vehicle with the most basic information.
To add a new vehicle:
1) On the Main Menu or Equipment Manager screen, click the button.
2) Choose the meter type of the new vehicle: Mileage, Kilometers, or Hours.
3) Enter the Year, Make, Model, Current Mi/Km/Hrs, Base Mi/Km/Hrs, and Base Date.
Note: The base information is used to initialize the PM service's Last Performed Date and Mi/Km/Hrs
data which is used when calculating maintenance due. This last performed data can be adjusted for accuracy after the new veh
Note: We have just entered all of the required information. You can enter as much or as little information in the other fields as you like.
22 Auto Maintenance Pro Version 11
Custom Fields:
There are a total of 28 custom fields you can define on the vehicle information tabs. Tabs that contain the custom labels are "G
TIP: Once the custom labels are changed to your liking, they can be saved as defaults by checking the "Save
Custom Labels as Default" checkbox on the bottom of the screen. They w ill then be used as defaults for each subsequent vehicle you enter.
4) Click the button to save your vehicle.
5) Lastly, you will be asked if you wish to configure the PM services at this time. Clicking "Yes" will take
you to the "PM Setup" screen for the selected vehicle. From there, you can add, edit, or delete any of the default maintenance s
and/or mi/km/hrs is accurate. Again, the "Last Performed" data is used when calculating maintenance due. You should tell Auto
Your new vehicle has been created!
3.3 Editing Vehicle Data
After a vehicle is added using Auto Maintenance Pro, the vehicle information can be edited from the
Equipment Manager screen.
To edit a vehicle:
1) On the Vehicle Manager screen, double click the vehicle that you wish to edit -OR- click once on the
vehicle and click the button.
2) At this point, you can modify any of the vehicle information on any of the tab pages. If modifications
are made, you will need to click the button to save your changes.
3.4 Deleting a vehicle/equipment
Deleting a vehicle from your list will delete all repairs, maintenance data, history, odometer data,
miscellaneous expense data, and fuel data for the vehicle. If you want to maintain this information, do not delete the vehicle.
To delete a vehicle:
1) Select the vehicle you wish to delete.

Vehicles/Equipment
2) Then, click the button on the Equipment Manager screen.
3) Click "Yes" to permanently delete the vehicle -OR- click "No" to cancel the deletion of the vehicle.
Note: When deleting, only one vehicle may be deleted at a time. As a precaution, multi-
selection deletions are not supported.
3.5 Recording Maintenance Performed
When preventive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Maintenance Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset th
To record a maintenance entry:
1) Select a vehicle.
2) Then, click the button. You will be presented with the following screen providing you
options to automatically populate the maintenance entry with the maintenance due for the vehicle:
3) Click "OK" to proceed to the "Record Maintenance Performed" screen. You will notice that the
maintenance due will be pre-populated for you:
24 Auto Maintenance Pro Version 11
Record Maintenance Performed Screen:
4) Enter the required data for the maintenance entry: Date, Mileage, and at least one preventive
maintenance or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance dependin
5) If you need to add maintenance tasks that were performed, click on the button. Choose a PM
service or Repair item from the list and if desired, indicate parts and/or labor costs that were involved and click "Save".
6) We have entered the minimal information on this screen. You can enter additional details if you like.
7) Click the "Save" button to save the maintenance entry.
At the moment you click the "Save" button, provided all due (or soon due) maintenance has been
satisfied, the vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been upd

Vehicles/Equipment
Expirations:
Vehicle expirations such as registration renewals, MVI notifications, emissions, etc. may be updated
from the Equipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calenda
3.6 Configuring Last PM Data
The accuracy of all PM maintenance data is crucial when calculating maintenance due. The "Last Date
Performed" and "Last Mi/Km/Hrs Performed" parameters for each PM service are particularly important when the calculations a
1) Base Information - When adding a vehicle into Auto Maintenance Pro, you are required to enter a "
Base Date" and "Base Mi/Km/Hrs" value. The base information (date and mi/km/hr) is used to initialize the PM service's last p
@ 24,736 mi/km/hrs). When adding a vehicle, Auto Maintenance Pro will assume that you are starting from scratch tracking m
2) PM Setup Screen - After a vehicle has been added, you can adjust the "Last Performed" data for
each PM service using the PM Setup Screen. To activate the "Last PM Setup" Screen, select a vehicle
and click the button.
3) Recording Maintenance Performed - After initially setting up your "Last Performed" data, Auto
Maintenance Pro will take over from there. When maintenance is performed on a vehicle, it is recorded using the "Record Main
3.7 Viewing PM Status
At any time, you can view the current status of the PM services defined for a vehicle. This function will
allow you to see what PM services are currently in need of attention and the status of the other maintenance operations that are
To view the Current Maintenance Status:
26 Auto Maintenance Pro Version 11
1) Select a vehicle.
2) Click the button.
Current Maintenance Status screen:
3) The Current Maintenance Status screen displays a list of PM services that details the following for
each:
 Date and mi/km/hr that the service was last addressed.
 Desired interval at which the service should be addressed.
 The calculated date and odometer reading at which the service will be due.
4) You can easily see what is currently due by the RED color coded interval data. The YELLOW interval
data is what will soon be due. These parameters can be changed on the Configure Auto Maintenance Pro screen (File-->Option
3.8 Viewing Maintenance History
When maintenance is performed on a vehicle, a record is logged to the maintenance history indicating
the preventive or repair maintenance performed, parts/labor costs, and more. The maintenance history is useful for analyzing c
To view the maintenance history for your vehicle:

Vehicles/Equipment
1) Select a vehicle.
2) Click the button.
Maintenance History screen:
There are 4 tabs located on the history screen: "History Entries", "Maintenance Tasks", "Repairs",
and "Parts"
The "History Entries" tab displays the history records logged for the chosen vehicle on the "Equipment
Manager" screen. You can see greater detail for an individual history record by selecting a particular history record and clicking
On the bottom of the screen, you will notice date interval viewing parameters and totals for all PM,
repairs, parts, and labor:
The date interval settings allow you to view the history between a certain date period. Check the "Enable
date range" check box and use the calendar selection controls to adjust the dates accordingly. The date interval parameters ca
28 Auto Maintenance Pro Version 11
settings each time the maintenance history screen is displayed.
The "Totals" section is calculated based on the history entries being viewed. If you have a date interval
setup for the current year, the totals will only be calculated for the current year. The cost per mi/km/hr (located just above the "
3.9 Fuel Tracking
Using the "Fuel History Log" screen, you can track a vehicle's fuel consumption by recording information
from fuel purchases. For all the recorded transactions, Auto Maintenance Pro calculates a wide range of statistics based on the
To get to the fuel history screen, be sure a vehicle is selected and click the button.
Fuel History Screen:
The "Fuel History" contains a list of fuel purchases that have been recorded for the vehicle. There are
numerous pieces of information that can be recorded when an entry is added:
 Purchase Date - The date of the transaction.
 Fill Mileage - The odometer reading of the transaction.
 Gallons Consumed - The amount of fuel consumed during fueling. After this is entered and you tab to the next field, the MPG
 Price - The price per unit of fuel (gallon or liter). Once entered and you tab to the next column, the "Total Cost" will be autom
 Fuel Type - The type of fuel.
 Brand - The brand of fuel.

Vehicles/Equipment
 Vendor - Vendor where the fuel was purchased.
 Comments - Comments you wish to associate to the fuel entry.
Date Interval Settings:
The date interval parameters allow you to view the fuel purchases between a certain date period. For
example, companies with large fuel histories may want to only view fuel purchases for the current year. The date intervals can b
Fuel Statistics:
The "Fuel Statistics" section contains important statistical information based on the fuel entries for a
vehicle. The fuel statistics reflects only the data being viewed. Therefore, if a date interval is specified, the statistics will only re
 Total Cost – The sum of all fuel entries listed.
 Total Gallons – The sum of all fuel consumed for the entries listed.
 Total Mileage - The total distance traveled based on the entries listed.
 Cost Per Mile – The actual fuel cost per mile based on the mi/km/hr range between the first and last entry listed.
 Average Cost – The average fueling cost based on the entries listed.
 Average Gallons – The average fuel consumed per fill-up.
 Average Mileage - The average distance traveled between purchases.
 Overall Miles per Gallon – The average MPG based on the entries listed.
See also:
Adding a fuel purchase Editing a fuel purchase Deleting a fuel purchase
3.10 General Expense History
Using the "General Expense History" screen enables you to record, track and view your expenses. (ie.
insurance, registration, loan/lease)
To access the "General Expense History" screen, select a vehicle. Then, click on the "Equipment"
menu, scroll down to "Histories", and then select "General Expense History".
General Expense History screen:
30 Auto Maintenance Pro Version 11
Enable Date Range allows you to view the entries that are within the specified date period.
To add a general expense entry:
1) Click on the button and then enter the expense (ie.insurance,registration, loan/lease ect) the
cost and notes.
2) Click the button when you are complete.
To edit a general expense entry:

Vehicles/Equipment
1) Select a general expense entry on the "General Expense History" screen.
2.) Double-click or click the button. The "Edit General Expense" screen will appear. You will
be able to change your information on this screen.
3) Click when you are done.
To delete a general expense entry:
1) Select a general expense entry on the "General Expense History" screen.
2.) To DELETE click on the button. A confirmation screen will appear asking if you want to
Delete the selected entry.
3) Click "Yes" to permanently delete -OR- click "No" to cancel the deletion.
3.11 Cost Statistics
The cost statistics screen displays detailed cost statistics for each unique PM service and repair.
Statistics can be viewed for just a selected vehicle.
PM Cost Statistics screen:
32 Auto Maintenance Pro Version 11
Choose which vehicle for which you wish to calculate statistics, and click the "Cost Statistics" button.
The Grid Columns
 PM Service – This column lists the PM maintenance services that are available to the vehicle.
 Total Cost – This column provides the total costs for each PM maintenance service. For example, if
you have 2 "Oil Changes" in the history at $19.95 each, this column will display $39.90.
 % of Total – This column represents the percent of the total history costs for which each maintenance
operation accounts. This column can easily show you where most of you money is invested in the vehicle.

Vehicles/Equipment
Note: The GRAND TOTAL for all of the maintenance in the history is beneath the "Total Cost" column.
View Settings
Here, you can specify a date interval and view the cost statistics within the date range. By default, this
will be set to the "Maintenance History" date interval settings.
To print this information, click the button.
To exit this screen, click the button.
4 Preventive Maintenance
4.1 Schedules
4.1.1 Schedules Setup Screen
Use the "PM Schedule Setup" screen to define preventive maintenance schedules that are assigned to
your vehicles. Maintenance schedules contain preventive maintenance services that are required to be done on a date and/or
PM Schedule Setup screen:
34 Auto Maintenance Pro Version 11
PM Services: Toward the bottom of the screen, you will see the "Services" toolbar in which you can
add, edit, or delete maintenance services assigned to the schedule. You can also "Import" maintenance services from other sc
PM Se rvice functions:
Adding a PM service
Editing a PM service Deleting a PM service
Importing maintenance services
4.1.2 Adding a PM service
To add a PM service to a schedule:
1) On the main menu, click the icon.
2) On the "Service" toolbar toward the bottom of the screen, click the button.
3) Enter the Service Name, Type, Days, and Mi/Km/Hr interval.
4) Click "Save".
See also:
Editing a PM service
4.1.3 Editing a PM service
To edit a PM service in a schedule:
1) On the main menu, click the icon.
2) Click on the service you wish to edit on the grid display.
3) On the "Service" toolbar toward the bottom of the screen, click the button.
4) Make the necessary changes.
5) Click "Save".
See also:
Deleting a PM service

Preventive Maintenance
4.1.4 Deleting a PM service
To delete a PM service in a schedule:
1) On the main menu, click the icon.
2) Click on the service you wish to delete on the grid display.
3) On the "Service" toolbar toward the bottom of the screen, click the button to delete the
selected service. A confirmation message will be displayed.
4) Click "Yes" to delete the selected PM service.
4.1.5 Service Entry Screen
Use the Service Entry screen to add or edit PM service entries on the "Maintenance Schedule Setup"
screen. Clicking "Add" or "Edit" on the "Maintenance Schedule Setup" screen will display this screen.
The following data is required:
Service Name - The name of the PM service.
Service Type - The type of PM service. See the "PM Types" topic for information on adding, editing, or deleting maintenance t
Days - The maintenance interval in days for which this item needs flagged. Enter "0" to disable days tracking.
Mi/Km/Hrs - The maintenance interval in mileage, kilometers, or hours for which this item needs flagged. Enter "0" to disable o
36 Auto Maintenance Pro Version 11
Click the button when you are completed.
4.1.6 Import Maintenance Services Screen
In order to save time when setting up your maintenance schedules, you can import PM services from
other schedules. Some of your schedules may differ only slightly from others and importing would eliminate re-typing the same
Import Maintenance Services Screen:
On the left side of the import screen is the maintenance schedule you are importing from (the source
schedule). On the right side of the screen is the schedule you are importing to (the destination schedule).
You can select multiple services in either list by holding the <Ctrl> key and clicking on the PM services
you wish to select. If you wish to import ALL services, click the "Select All Services" check box below the source list to highligh
Use the ">" button to add the selected service(s) to the destination schedule.
Use the "<" button to delete the selected service(s) from the destination schedule.

Preventive Maintenance
4.1.7 Importing a maintenance service
To import a maintenance service:
1) On the main menu, click the icon.
2) Click on the button to display the "Import Maintenance Services" screen.
3) On the left side of the screen, click on the service(s) you wish to add (import) to the schedule you
selected in Step #2.
Note: You can select multiple services by holding the <Ctrl> key and clicking on the PM services you wish to
select. If you wish to import ALL services, click the "Select All Services" check box below the source list to highlight ALL maintenance services
4) Click the ">" button to add the selected service(s) to the schedule you selected in Step #2.
5) Click "OK" to import the services and return to the "Maintenance Schedule Setup" screen.
6) Click the button to return to the Main Menu.
4.2 PM Due Screen
To view or print maintenance due, select a vehicle on the Equipment Manager screen. Then, click the
"Maintenance Due" button.
PM Due screen:
38 Auto Maintenance Pro Version 11
The information that is shown on this screen is the maintenance that is currently due. Warning
maintenance is also shown, which is maintenance that will SOON be due (shown in yellow).
The "Preventive Maintenance Due" tab:
The "Preventive Maintenance" tab contains all of the preventive maintenance that is currently due. For
each service that is due, the following information is provided:
PM Service Name - The PM service name that is currently due (ie: Oil Change).
Type - The maintenance type of the PM service (ie: Normal, Inspection, ...etc.)
Last Performed:
Date - The date the service was last performed.
Mi/Km/Hr - The mi/km/hr of the vehicle from the last PM service performed.
Track ing Parameters:
Date Interval - The maintenance interval in days for which this item needs flagged.
Mi/Km/Hr - The maintenance interval in mileage,kilometers and hours for which this item needs flagged.
Next Due:
Date - This will be calculated from your tracking parameters and give you the date of when the next PM service needs to be pe
Mi/Km/Hr - This will be calculated from your tracking parameters and give you the mi/km/hr of when the

Preventive Maintenance
next PM service needs to be performed.
Intervals that flag the maintenance due are shown in red (default). Intervals that are SOON due for
service will be shown in yellow(default). Intervals that are not due and/or not close to being due will be shown in plain text.
Printing the results:
You can print the results by clicking the button.
"Maintenance Due (Detailed)" - Prints a detailed list of maintenance due based on the
maintenance check parameters you specified. Each vehicle's details will be printed on a separate page.
Click "OK" to print the report.
4.3 PM Status
At any time, you can view the current status of the PM services defined for a vehicle. This function will
allow you to see what PM services are currently in need of attention and the status of the other maintenance operations that are
To view the Current Maintenance Status:
1) Select a vehicle.
2) Click the button.
40 Auto Maintenance Pro Version 11
Current Maintenance Status screen:
3) The Current Maintenance Status screen displays a list of PM services that details the following for
each:
 Date and mi/km/hr that the service was last addressed.
 Desired interval at which the service should be addressed.
 The calculated date and odometer reading at which the service will be due.
4) You can easily see what is currently due by the RED color coded interval data. The YELLOW interval
data is what will soon be due. These parameters can be changed on the Configure Auto Maintenance Pro screen (File-->Option
4.4 PM Types
PM (preventive maintenance) types can be defined to organize your maintenance services. Maintenance
services can be defined on the "Pick List Maintenance" screen.
To add, edit, or delete maintenance types:
1) On the Main Menu, scroll to Setup -> Choice Lists -> Maintenance -> Maintenance Types.

Preventive Maintenance
2) To:
 Add a PM type - Click the button.
 Edit a PM type - Select the PM type you wish to edit. Click the button.
 Delete a PM type - Select the PM type you wish to delete. Click the button. Click "Yes"
to permanently delete the PM type -OR- "No" to abort the deletion.
5 Recording Maintenance Performed
5.1 Recording Maintenance Performed
When preventive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Maintenance Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset th
To record a maintenance entry:
1) Select a vehicle.
2) Then, click the button. You will be presented with the following screen providing you
options to automatically populate the maintenance entry with the maintenance due for the vehicle:
42 Auto Maintenance Pro Version 11
3) Click "OK" to proceed to the "Record Maintenance Performed" screen. You will notice that the
maintenance due will be pre-populated for you:
Record Maintenance Performed Screen:
4) Enter the required data for the maintenance entry: Date, Mileage, and at least one preventive
maintenance or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance dependin
5) If you need to add maintenance tasks that were performed, click on the button. Choose a PM

Recording Maintenance Performed

service or Repair item from the list and if desired, indicate parts and/or labor costs that were involved and
click "Save".
6) We have entered the minimal information on this screen. You can enter additional details if you like.
7) Click the "Save" button to save the maintenance entry.
At the moment you click the "Save" button, provided all due (or soon due) maintenance has been
satisfied, the vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been upd
Expirations:
Vehicle expirations such as registration renewals, MVI notifications, emissions, etc. may be updated
from the Equipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calenda
5.2 Adding Maintenance Performed
To record maintenance performed:
1) Select a vehicle.
2) Click the button.
3) Enter the required data for the maintenance entry: Date, Mi/Km/Hrs, and at least one preventive
maintenance or repair entry. For this exercise, we will add a preventive maintenance entry.
4) Click on the button to display the "Select Maintenance Performed" screen.
44 Auto Maintenance Pro Version 11
5) Highlight a PM service item in the "Available PM Services" list on the left side of the screen and click
the button to move it to the "PM Services Performed" list. (Note: You can select multiple services by holding the <Ctrl> key an
6) Click OK to save the selected PM Services to the "Record Maintenance Performed" screen.
We have entered the minimal information on the "Record Maintenance Performed" screen. You can
enter additional information if you like. There is more discussion on the details of this screen in the "
Record Maintenance Performed" screen help topic. This is simply to get us started!
7) Click the button to save the maintenance entry.
5.3 Editing Maintenance Performed
To edit a maintenance entry:
1) On the Equipment Manager screen, click the "History" button to display the "Maintenance History"
screen:
2) Select the history entry you wish to edit. If many entries are present, use the Date Interval Settings
to filter the data.
3) Then, click the "Edit/View" button to display the "Edit Maintenance Performed" screen:

Recording Maintenance Performed

4) Make the necessary changes to the maintenance history.
5) Click the button to save changes and return to the "Maintenance History" screen.
5.4 Deleting Maintenance Performed
To delete a maintenance entry:
1) On the Equipment Manager screen, click the "History" button to display the "Maintenance History"
screen.
2) Select the maintenance entry you wish to delete. If many entries are present, use the Date Interval
Settings to filter the data.
3) Then, click the "Delete" button. A confirmation message will be displayed.
Click "Yes" to permanently delete the history entry along with the associated PM, repairs, and parts
costs. Click "No" to abort the deletion and return the "Maintenance History" screen.
6 Parts Database
6.1 Parts Database
The "Parts Database" screen is the control center for your parts. From this screen, you can add, edit,
delete, or print parts defined in the parts database.
Parts Inventory Management screen:
46 Auto Maintenance Pro Version 11
The parts inventory listing contains a list of all parts entered into Auto Maintenance Pro. You can add,
edit, delete, or print the parts listing using the toolbar just below the part listing. This screen also supports the advanced filterin
To leave this screen, click the button.
See also:
Adding a part Editing a part Deleting a part
6.2 Adding a part
To add a part to the parts inventory:
1) On the Main Menu, click the button.
2) Click on the button.
3) Once the information is entered, click the button to save the part and return to the "Parts
List" screen.

Parts Database
6.3 Editing a part
To edit a part in the parts inventory:
1) On the Main Menu, click the button.
2) Select the part you wish to edit from the parts listing.
3) Click on the button.
4) Make the necessary modification to the data.
5) Click the button to save the changes and return to the "Parts List" screen.
6.4 Deleting a part
To delete a part from parts inventory:
1) On the Main Menu, click the button.
2) Select the part you wish to delete from the parts listing.
3) Click on the button. A confirmation message will be displayed.
4) Click "Yes" to permanently delete the part -OR- click "No" to abort the deletion and return to the
"Parts List" screen.
7 Fuel Tracking
7.1 Fuel History Screen
Using the "Fuel History Log" screen, you can track a vehicle's fuel consumption by recording information
from fuel purchases. For all the recorded transactions, Auto Maintenance Pro calculates a wide range of statistics based on the
To get to the fuel history screen, be sure a vehicle is selected and click the button.
Fuel History Screen:
48 Auto Maintenance Pro Version 11
The "Fuel History" contains a list of fuel purchases that have been recorded for the vehicle. There are
numerous pieces of information that can be recorded when an entry is added:
 Purchase Date - The date of the transaction.
 Fill Mileage - The odometer reading of the transaction.
 Gallons Consumed - The amount of fuel consumed during fueling. After this is entered and you tab to the next field, the MPG
 Price - The price per unit of fuel (gallon or liter). Once entered and you tab to the next column, the "Total Cost" will be autom
 Fuel Type - The type of fuel.
 Brand - The brand of fuel.
 Vendor - Vendor where the fuel was purchased.
 Comments - Comments you wish to associate to the fuel entry.
Date Interval Settings:
The date interval parameters allow you to view the fuel purchases between a certain date period. For
example, companies with large fuel histories may want to only view fuel purchases for the current year. The date intervals can b
Fuel Statistics:
The "Fuel Statistics" section contains important statistical information based on the fuel entries for a
vehicle. The fuel statistics reflects only the data being viewed. Therefore, if a date interval is specified, the statistics will only re
 Total Cost – The sum of all fuel entries listed.

Fuel Tracking
 Total Gallons – The sum of all fuel consumed for the entries listed.
 Total Mileage - The total distance traveled based on the entries listed.
 Cost Per Mile – The actual fuel cost per mile based on the mi/km/hr range between the first and last entry listed.
 Average Cost – The average fueling cost based on the entries listed.
 Average Gallons – The average fuel consumed per fill-up.
 Average Mileage - The average distance traveled between purchases.
 Overall Miles per Gallon – The average MPG based on the entries listed.
See also:
Adding a fuel purchase Editing a fuel purchase Deleting a fuel purchase
7.2 Adding a fuel purchase
To add a fuel entry:
On the "Fuel History" screen:
1) Click the button to insert a new entry in the grid display.
2) Enter the purchase date. By default, the current date will be entered as the default in the "Purchase
Date" column. Edit the date by typing or using the drop-down calendar.
3) Enter the "Fill Mileage" value (or current mi/km).
4) Next, enter the "Gallons Consumed" amount. As soon as the "Gallons Consumed" amount is
entered and you navigate to the next column, the MPG or L/100km will automatically be calculated and displayed as the "MPG
5) Enter the "Price" value. Once this is entered and you tab to the next column, the "Total Cost" will be
automatically calculated by multiplying Price * Gallons Consumed.
6) The remaining information is optional:
 Fuel Type - The type of fuel.
 Brand - The brand of fuel.
 Vendor - Vendor where the fuel was purchased.
 Comments - Comments you wish to associate to the fuel entry.
7) Click the button to save the fuel entry.
7.3 Editing a fuel purchase
To edit a fuel entry:
On the "Fuel History" screen:
1) Select the information you wish to edit by clicking on the appropriate grid cell.
50 Auto Maintenance Pro Version 11
2) Make the necessary changes to the data using the keyboard.
3) To save changes to the fuel data, click the button.
7.4 Deleting a fuel purchase
To delete a fuel entry:
On the "Fuel History" screen:
1) Select the entry you wish to delete by clicking the entry in the grid display.
2) Click the button. A confirmation message will be displayed.
3) Click "Yes" to permanently delete the entry -OR- "No" to abort the deletion.
7.5 Printing fuel purchases
To print the "Fuel History":
On the "Fuel History" screen:
1) Click on the button. The print pop-up screen will be displayed.
2) Set date interval options if desired.
3) Choose to either "Print" or "Preview" the report using the option buttons. See the topic: Print
Preview Screens for more information about previewing reports.
4) Click "OK" to print/preview the report.
8 Vendors
8.1 Vendor Database Management Screen
Auto Maintenance Pro's Vendor Database stores your vendor information such as name, contact,
address, phone number, e-mail, and other numerous data fields. Use the "Vendor Database Management" screen to add, edit,

Vendors
The following information is stored for each vendor:
Name (required)
Contact Address1 Address2 City State/Prov. Postal Code Country Phone1 Phone2
Fax
E-mail Address Type
Terms Website Comments
Note: The only required vendor information is "Name".
See also:
Adding a vendor
Editing vendor information Deleting a vendor
Printing vendor information
52 Auto Maintenance Pro Version 11

8.2 Adding a vendor

To add a vendor:
1) On the Main Menu, click the button.
2) Click the button.
3) Type a new vendor name. This is the only required information.
4) To save the vendor data entered, click the button.
8.3 Editing a vendor
To edit a vendor:
1) On the Main Menu, click the button.
2) Double-click on the vendor you wish to edit, or select the vendor you wish to edit and click the "Edit"
button.
3) Make the necessary changes to the data.
4) To save changes to the vendor data, click the button.
8.4 Deleting a vendor
To add a vendor:
1) On the Main Menu, click the button.
2) Click on the vendor name you wish to delete.
3) Click the button to delete the selected vendor. A confirmation message will be displayed.
4) Click "Yes" to permanently delete the selected vendor -OR- click "No" to abort the deletion and return
to the "Vendor Database Management" screen.
8.5 Printing Vendor Information
To print vendor information:
1) On the Main Menu, click the button.
2) Use the filtering abilities of the grid to display only vendors you wish to print. See "Filtering Methods"
in the "Tips & Tricks" help topic. If you wish to print all vendors, do nothing and move to the next step.
3) Click the button to and choose a particular vendor report.
4) Choose to either "Print" or "Preview" the report using the option buttons.

Vendors
5) Click "OK" to print/preview the report.
9 Reports
9.1 Printing Reports
There are two methods by which to print reports in Auto Maintenance Pro:
1) You can print reports from many of the data screens in Auto Maintenance Pro. Screens that contain
a print button will generate a report for the data on that screen. When you click the "Print" button a popup menu will allow you t
2) On the main menu, click on the "Reports" drop-down menu at the top of the screen and choose a
report. Once you choose a report, a screen will appear that will allow you to provide filtering to the data (if desired). For additio
9.2 Generating Reports
Auto Maintenance Pro ships with numerous reports that detail just about every aspect of your vehicle
data.
All of the reports can be activated from the "Reports" drop-down menu on the main screen. The reports
are categorized so you can easily find the report you are looking for. In addition, many of the screens in Auto Maintenance Pro
When you choose a report to be printed, the following screen will appear:
54 Auto Maintenance Pro Version 11
Depending on which report you choose, the available filtering controls will be displayed on this screen.
Filtering and Sorting Options
Auto Maintenance Pro lets you define the data you wish to be displayed in the report by providing
filtering criteria. Depending on the report you select, there will be filtering and sorting options that will appear on this screen. T
Below is a description of the available filtering methods:
Equipment Selection Filtering:
If the selected report is equipment based (i.e. history), the equipment filtering options will be displayed:
This feature allows you to print by equipment selection. The choices are:
 "All Equipment" - prints the selected report for all of your vehicles.
 "Selected equipment only" - prints the selected report for the selected vehicle on the "Equipment Manager" screen. You ma
Date Filtering
If the selected report contains date information, the date filtering option will be displayed:

Reports
Check the "Print records where..." check box to enable date filtering for the selected report.
Then, if there are multiple date fields in the report, choose the date field for which you wish to filter. In
the example above, "Date Completed" is the chosen date field.
Next, to save time, Auto Maintenance Pro provides a quick list of available date filters (i.e. Current
Year, Current Quarter, Last Year, Last Month, ...etc). Choosing one of these quick filters will automatically fill in the date boxes
Additional Filter Criteria
If you need to be more specific, Auto Maintenance Pro also provides an area for you to filter by
essentially any field in the report. Just check the "Specify additional filter criteria" check box to enable this section. T
Sorting Options
You can sort your report using up to three fields. Each report has its own default sorting fields which
will be displayed in this area automatically. Therefore, you don't have to choose a sorting method unless you want to sort your
TIP: Keep in mind that grouping in a report's design can interfere w ith the sorting fields you choose.
56 Auto Maintenance Pro Version 11
Use the sort field drop-down lists to choose each sort field. If you don't want to sort by any particular
field, choose "(none)" from the list.
Other Options
"Print" - Choose "Print" to print the report directly to the printer. You will be provided with a print
screen that allows you to select the printer, copies, and other options prior to printing the report.
"Preview" – Choosing preview will preview the report on the screen prior to printing. The preview
window also provides options for searching, e-mailing, and other view options. A print button is also provided in order to print d
This concludes the Auto Maintenance Pro "Getting Started" section. There are many additional features
included with the program which we did not cover. Other features include the tracking of vendors, fuel usage, and more. For a
9.3 Print Preview Screen
The "Print Preview" screen will display the a report on the screen with the option of sending to the
printer. The "Print Preview" screen has several toolbar commands described below:
The "Print Preview" toolbar:

Reports
Starting from the left of the toolbar:
 Click on to send the displayed report to the printer.
 Click on to email the displayed report.
 Click on to search for text in the report.
 Click on to display the report as a whole page in the print preview window .
 Click on to scale the report to the width of the print preview window.
 Click on to scale the report to 100%.
 Use the box to manually adjust the print preview scale of the report.
 Click on to go back to the beginning of the report.
 Click on to go to the previous page of the report.
 Click on to go to the next page of the report.
 Click on to go to the end of the report.
 Click on the Close button to close the report.
10 Tips & Tricks
10.1 Filtering Data
Most data grids in Auto Maintenance Pro support advanced filtering methods. Use the advanced filtering
methods to search or specify viewing criteria for your data.
Each grid that supports advanced filtering methods will contain a button in each column of the grid
display. For example, the "Parts" screen contains a filtering button on each column.
By clicking the button in the "Name" column, we may be presented with the following:
58 Auto Maintenance Pro Version 11
The listing includes all possible name choices for the parts. To only view the "10-30wt oil" part, click on
"10-30wt oil" and the "Parts" screen will only display parts with a "10-30wt oil" date in the "Name"
column. To view all parts, click the again and choose "(All)".
Another method of filtering is a "Custom" filter. Once again, click the button on the "Name" column
and then choose "(Custom...)". The following "Custom Filter" screen will be displayed:
Using this screen, you can filter the data by certain criteria. There are numerous filtering functions on
this screen that can be used to filter your data.
You may also filter the data grids by checking the row filter checkbox located on the bottom toolbar of
some screens:
This will show a filter row that you may enter filtering criteria into:
In this example the filter will display all parts with the name "Air" in them.
10.2 Exporting Data
Most data grids in Auto Maintenance Pro support exporting capability. Exporting is a powerful feature
that lets you export your data for use in other applications such as spreadsheets or text files.
To export the data in a particular grid, RIGHT click on the grid display and choose "Export..." from the
pop up menu. The following screen will be displayed:

Tips & Tricks

Export To - Choose a destination for the export from the options listed above. The following exports are
supported:
 Text File
 Microsoft Excel (XLS)
 HTML File
 XML File
Export Options
 Export all records - Exports ALL records listed in the grid. If certain records are not listed due to
filtering methods that have been applied (See the Filtering Data topic for more information), those records will not be exported.
 Export selected records - Exports ONLY the selected record(s). Some grids support single selection and others support multi
Text File Options (only applicable when "Text File" is chosen)
 Column Separator/Delimiter - This character will be used to separate the column data when it is
exported.
 Begin/End symbol strings for cell values - Specify symbols to be used at the beginning and end of each data value in a colum
When you are finished setting your options, click the "Export..." button. You will be prompted to select
a location for the file using a save dialog box. Select a location and type the name for your file. Click "
Save" to export the data.
10.3 Batch Printing
Auto Maintenance Pro's reporting capabilities allow batch printing. Batch printing is when you can
generate reports for a number of vehicles at one time. You do not have to print reports for your equipment individually.
Using Auto Maintenance Pro's report filtering features, you can create batch reports based on selected
equipment, or all equipment. The "Selected equipment" choice will print the equipment that are selected
60 Auto Maintenance Pro Version 11
on the "Equipment Manager" screen. To multi-select equipment on the "Equipment Manager" screen,
hold down the <Ctrl> key while clicking the equipment for which you wish to have reports.
You can also generate batch reports by selecting the equipment for which you wish to generate reports
on the "Equipment Manager" screen. Then, click the "Reports" menu item on the top of the main menu screen. Choose a rep
10.4 History Viewing
While viewing the history screen, there are numerous ways your can view and manipulate your data.
Each record on the "History Entries" tab is considered the main history record. For each record on the "History Entries" tab the
You can multi-select entries on the "History Entries" tab as well. When you do this, ALL PM, repairs,
and parts will be displayed for the selected entries. This can be useful to see how much is spent on a particular maintenance s
1) Navigate to the history screen.
2) Right click on the history grid and choose "Select All" to select all history entries.
3) Click the "PM Services" tab to display ALL PM that was performed for the selected entries.
4) Using the filtering box on the bottom of the "PM Services" tab, right click and choose "Unselect All".
5) Then, click to check a single PM service like "Oil Change". You will see the total cost adjust on the "PM Service" tab for the
This can be done with any tab on the history screen. You can also view "Cost Statistics" for your PM
Services. This will detail how much was spent on each PM service within a specified date period. See the "Cost Statistics" top
11 Contact Information
11.1 Contact Information
Although we prefer using e-mail for efficiency and a guaranteed quick response, feel free to contact us
using any of the methods listed below.
E-mail
Sales sales@mtcpro.com
Support support@mtcpro.com
General ims@mtcpro.com
Web site http://www.mtcpro.com
US Mail
Innovative Maintenance Systems
152C Freeport Road PO Box 142
Lyndora, PA 16045

Contact Information
11.2 Technical Support Policy
All of our products are designed, developed, and supported by our company. When you purchase a
license for one of our products, you automatically receive free technical support. This includes technical support e-mail (suppor
 Unlimited e-mail technical support.
Upgrades
Maintenance upgrades (i.e. 1.01, 1.1, 1.5) are released periodically and based on customer feedback,
provide minor enhancements and correct any bugs reported by our customers. Maintenance upgrades can be accessed and do
Major upgrades (i.e. 1.0 to 2.0) add features and significantly enhance the product. If you purchase one
of our products and a major upgrade becomes available within 60 days from your purchase date, you are entitled to a free upgr
Contact Information
Web Site: http://www.mtcpro.com/support.htm
On our support web site, you will find maintenance upgrades, FAQs, and online forms to report a bug
or make suggestions for our products.
Email: support@mtcpro.com
12 Frequently Asked Questions
12.1 FAQ - General Questions
Question: "If I enter data into the evaluation version, can I transfer it to the full version?"
Answer: YES. All of the data you enter in the evaluation version will be maintained in the full version.
Question: "If I choose to order the CD-ROM, do I receive manuals with the program?"
Answer: When you choose the CD-ROM option, you receive a CD-ROM which includes electronic manuals on the CD. You can
Question: "If I choose to order a CD, how long till I receive the software?"
Answer: All orders are processed and shipped the same day using the United States Postal Service. Generally, you can expect
Question: "If I choose to have the software shipped via e-mail, how long till I receive the software?"
Answer: All orders are processed and shipped the same day via e-mail. Generally, you can expect to receive your software via
Question: "What kind of support can I expect to receive if I purchase Auto Maintenance Pro?"
Answer: Feel free to e-mail us at support@mtcpro.com. Our technical support e-mail is answered frequently throughout the day
62 Auto Maintenance Pro Version 11
Question: "How can I check for updates to Auto Maintenance Pro?"
Answer: First, go to the website at http://www.mtcpro.com. Click "Support", and then click "Software Updates and Downloads".
Question: "What is your upgrade policy?"
Answer: All maintenance and minor upgrades are issued free of charge via the web site. These updates are posted monthly or
Question: "How many vehicles can I track using Auto Maintenance Pro?"
Answer: Auto Maintenance Pro can track up to 10 vehicles and/or equipment depending on which edition you purchase (Standa
Question: "What are the system requirements for running Auto Maintenance Pro?"
Answer: See the "Systems Requirements" help topic.
Question: "How do I backup my Auto Maintenance Pro data files?"
Answer: From the main menu screen, click the "File" menu and then choose "Backup data files". The backup utility can generat
Question: "How do I edit the common repairs list that is displayed when I enter maintenance
performed?"
Answer: From the main menu screen, click the "Edit" menu and choose "Common Repairs List" to display the "Common Repair
Question: "How do I determine what maintenance is currently due for one of my vehicles?"
Answer: From the main menu screen, click on the vehicle in question and then click the "Maintenance Due" button on the toolb
Question: "How do I modify the last performed date and/or meter after a vehicle has been entered into
the program?"
Answer: From the Vehicle Manager screen, click on the vehicle for which you wish to adjust the last performed information. The
Question: "I receive a "header information corrupt" error message during program execution and my data
does not display. What do I do?"
Answer: The "Header Information Corrupt" error is usually caused by a power outage or unexpected program termination. The
to repair the database. After it is complete, click "OK" to the "success" message. You may need to exit and re-start the program
Question: "How do I export data from Auto Maintenance Pro?"
Answer: All of the data grids in the program have a built-in export feature. To use it, RIGHT click on the data grid and choose "E

Index
-A-
adding 8, 21
equipment 8, 21
fuel purchases 49 parts to inventory 46 PM services 34
vehicles 8, 21
vendors 52

-B-
batch printing 59

-C-
color coding 25, 37, 39
configure 19

configuring last PM dates 25 contact 60

cost statistics 31

costing 31

current maintenance status 25, 39

custom fields 8, 21

custom filtering 57

-D-
date interval 15, 16, 26, 28, 47, 53 deleting

parts from inventory 47 vendors 52

deleting a vehicle 22

-E-
editing

parts inventory 47

vendor data 52 editing vehicle data 22 electronic 61

email 61

equipment
adding 8, 21
custom fields 8, 21
new 8, 21
expirations 19
exporting data 58

-F-
FAQ 61
filtering 16, 53

filtering data 57 fleet manager

expirations 11

screen 11

toolbar 11

vehicle functions 11

fleet reporting 59 fuel

adding purchases 49

data 28, 47

date interval viewing 28, 47

deleting purchases 50

editing purchases 49

history 28, 47

printing purchases 50

statistics 28, 47

-G-
general 19

-H-
history 60

costs 15, 26
date interval viewing 15, 26

external services 15, 26

labor 15, 26

parts 15, 26

PM 15, 26

repairs 15, 26

tabbed information 15, 26

viewing 15, 26

history screen 15, 26

history viewer 15, 26 How to

Index
64 Auto Maintenance Pro Version 11
How to
add a part to inventory 46 add a PM service 34
add a vehicle/equipment 8, 21 add a vendor 52
add fuel purchases 49 configure last PM data 25 delete a part from inventory 47 delete a PM service 35
delete a vehicle 22 delete a vendor 52 delete fuel purchases 50 edit a PM service 34 edit fuel purchases 49 edit
edit vendor data 52 import a PM service 37 print fuel purchases 50 print vendor data 52
view maintenance history 15, 26
view PM status 25, 39
HTML 58

-I-
import PM services screen 36 importing a PM service 37 insurance 19

introduction 4

-L-
last PM data 25 license 19
licensing 60, 61

loan/lease 19

-M-
maintenance

PM status 25, 39

maintenance due 37

maintenance schedule 9 maintenance schedule setup 33 maintenance summary 31

maintenance types 40

-N-
new vehicle/equipment 8, 21

-O-
ordering 60, 61

-P-
parts

adding 46

deleting 47

editing 47

PM schedule 9

PM schedule setup 33 PM service costing 31 PM services 34

adding 34, 35
deleting 35

editing 34, 35

entry screen 35

preview screen 56

previewing reports 56

print preview 56 printing

fuel purchases 50

maintenance due 37 PM check results 37 vendor data 52

printing reports 53

purchase 19

-R-
repairs due 37

Report Generator 16, 53

reporting 59

methods 53

preview screen 56

Report Generator 16, 53

screen based 53 reports

PM setup 25
PM status 25, 39
PM types 40

Index
reports
report generator 16, 53
screen based 16, 53
sorting 16, 53
types 16, 53

-S-
schedule setup 33

scheduled repairs 37

searching 56, 57

service costing 31 setting up schedules 33 shipping 61

specifications 19

spreadsheet 58 status

PM services 25, 39

system requirements 4

-T-
technical support 61

text file 58

types 40

-U-
upgrade 61 user-defined

PM Types 40

-V-
vehicle
adding 8, 21

custom fields 8, 21

deleting 22

editing 22

new 8, 21

tabbed information 19

vehicle data 19, 22

vehicle information 19 vehicles

last PM data 25 vendor

data 50

management screen 50
vendors
adding 52
deleting 52
editing 52
printing 52

-X-
XML 58
 I

e of Contents
4
4
4

4
4
5
8
9
11
13
15
16

19
19
21
22
22
23
25
25
26
28
29
31

33
33
up Screen 33

.................................................................................................................34
.................................................................................................................34
service 35

.................................................................................................................35
ance Services Screen 36
intenance service 37
creen 37
s 39
Auto Maintenance Pro Version 11
40
ecording Maintenance
ed 41
g Maintenance Performed 41
aintenance Performed 43
aintenance Performed 44
Maintenance Performed 45

arts Database 45
abase 45
part 46
part 47
a part 47

47
ory Screen 47
fuel purchase 49
fuel purchase 49
a fuel purchase 50
uel purchases 50

50
atabase Management Screen 50
vendor 52
vendor 52
a vendor 52
endor Information 52

eports 53
Reports 53
g Reports 53
view Screen 56

ps & Tricks 57
Data 57
Data 58
nting 59
 ewing 60

ontact Information 60
III

nformation 60
Support Policy 61
Frequently Asked Questions 61
neral Questions 61

63
Auto Maintenance Pro Version 11

verview
troduction
nance Pro makes it easy to track and organize preventive and repair maintenance
n your vehicles. However, it is flexible enough to allow you to track as little or as much information as you like.
elping you organize your vehicle information, Auto Maintenance Pro will also automatically
d report maintenance due for your vehicles. When you start Auto Maintenance Pro, automated and color-coded PM (preventive maintenanc
pre-defined maintenance services, ranging from changing the oil to performing an engine
have the flexibility to define your own PM services and set their desired intervals. When maintenance is performed on a vehicle, it can be re
ystem Requirements
Maintenance Pro, we generally recommend the following minimum requirements:
Ghz or better processor

ee disk space
screen resolution
000, ME, NT, XP or Vista

etting Started
troduction
Auto Maintenance Pro! This section is designed to help you get Auto Maintenance Pro up
quickly. If you have already used Auto Maintenance Pro and have an understanding of how the program operates, some of the information
ere are a few tips included in this section that are beneficial and will save you time. Therefore, we encourage you to step through the Quick-
nance Pro ships with a small amount of sample data. We recommend using the sample
d to try some of the popular features included with Auto Maintenance Pro. After you have a good understanding of the program, the sample
5

ions will discuss the Main Menu and the Equipment Manager, which are the primary
e program. Then, we will step through the procedure for setting up the program and entering your vehicles. Finally, we will cover some of t
he Main Menu
nu is the central location where all features can be activated from within the program. Just
plications, there is a drop-down menu and also a main menu toolbar that contains the most commonly accessed features. The main menu
Menu Toolbar:
d" button to add new vehicles. Corresponding menu command: File/Add...
it" button to modify or view the selected vehicle's general information that was entered when
record was first created. Corresponding menu command: File/Edit...
 button will delete the selected vehicle after answering "Yes" to the confirmation message.
ng menu command: File/Delete...
Mtc" button should be used to record maintenance that was performed on a vehicle.
ng menu command: Equipment/Enter Maintenance Performed...
Fuel" button is used to add in fuel purchases for the selected equipment. Corresponding
and: Equipment/Record Fuel...
story" button displays the complete maintenance history for the selected vehicle. This
splay the preventive maintenance and repairs performed on the selected vehicle. Corresponding menu command: Equipment/Maintenance
utton activates the "Fuel History Log" screen, where you can log fuel purchases and to
l usage, averages, costs, and vendor purchases. Corresponding menu command:
uel History...
Auto Maintenance Pro Version 11
e" button displays a list of maintenance that is currently due (or soon due) for the selected
esponding menu command: Equipment/Maintenance Due...
tus" button displays a list of all of the preventive maintenance services and their current
sponding menu command: Equipment/Current Maintenance Status...
hedule" button displays the "PM Schedule Setup" screen. From this screen, you can add,
lete PM tasks for the selected vehicle. Corresponding menu command: Setup/PM Schedule...
M" button manually configures the "Last Performed" parameters (date or metered units) for
ces assigned to the selected equipment. When you add equipment into the software, you will be provided the opportunity to view this scree
s" button displays the "Vendor Database Management" screen. Use this screen to add,
e vendor information. Corresponding menu command: Setup/Vendor Database...
button displays the "Parts Inventory Management" screen. Use this screen to add, edit, or

ng" button displays the "Equipment Statistics" screen, which shows a detailed cost
ph that is filterable by vehicle and date ranges. Corresponding menu command: Equipment/ Graphing...
utton exits Auto Maintenance Pro. Corresponding menu command: File/Exit
Menu Commands:
ommands are located in a row across the top of the main menu screen and provide access
eatures included with Auto Maintenance Pro.
7

dit, duplicate, or delete vehicles. Also includes database backup / restore features and
ogram options.
PM schedules, vehicle categories, vendors, and drop-down choices lists.
Vehicle specific functions such as recording maintenance performed, viewing maintenance

ains database features such as backup/restore, optimize/repair, and program options.

ontains all of the reports available in the program.
applicable, options in this menu allow you to tile and/or cascade open windows on the

es online help, common help issues, technical support information, contact information,
mation, and website information here.
Auto Maintenance Pro Version 11

dding Vehicles
les is a simple process and does not require a wealth of details. As an example, we will
e with the most basic information.

ain Menu or Equipment Manager screen, click the button.

e meter type of the new vehicle: Mileage, Kilometers, or Hours.
Year, Make, Model, Current Mi/Km/Hrs, Base Mi/Km/Hrs, and Base Date.
 se information is used to initialize the PM service's Last Performed Date and Mi/Km/Hrs
used when calculating maintenance due. This last performed data can be adjusted for accuracy after the new vehicle/equipment is added,
just entered all of the required information. You can enter as much or as little information in the other fields as you like.
9

otal of 28 custom fields you can define on the vehicle information tabs. Tabs that contain the custom labels are "General" (5), "Specification
ustom labels are changed to your liking, they can be saved as defaults by checking the "Save
as Default" checkbox on the bottom of the screen. They w ill then be used as defaults for each subsequent vehicle you enter.
button to save your vehicle.
u will be asked if you wish to configure the PM services at this time. Clicking "Yes" will take
M Setup" screen for the selected vehicle. From there, you can add, edit, or delete any of the default maintenance services. You should also
/hrs is accurate. Again, the "Last Performed" data is used when calculating maintenance due. You should tell Auto Maintenance Pro when
hicle has been created!
M Schedule Setup
g vehicles into Auto Maintenance Pro, you should define the PM schedule that will be
he vehicles/equipment you are adding. The maintenance schedule contains preventive maintenance services that are required to be done o
o methods you can use to access the PM services for your vehicles/equipment. After adding
Auto Maintenance Pro, you will be asked if you wish to configure the PM service's for the vehicle. If you choose "Yes" the "PM Schedule S
e icon.
Auto Maintenance Pro Version 11

M Service" toolbar, click the button.

nter the Service Name and set your desired date and/or meter interval values.
Save" button.
ave time when setting up your maintenance schedules, you can import PM services from
les. Some of your schedules may differ only slightly from others and importing would eliminate re-typing the same PM services you already
ervices from another schedule:
e button to display the "Import Maintenance Services" screen.
side of the screen, choose the schedule you wish to import from using the "Import From
rop-down list. The PM services associated with the selected schedule will be populated in the "Services Available" box.
rvices Available" box, click on the service(s) you wish to import. You can select multiple
sing the Ctrl-Click or Shift-Click methods. If you wish to import ALL services, click the " Select All Services" check box below the source
button to add (import) the selected service(s) to the "Current Schedule" on the right side

11

to return to the "PM Schedule Setup" screen.

l information on the import screen, see Import Maintenance Services screen help topic.
he Equipment Manager
main menu, the Equipment Manager screen is automatically loaded when you launch Auto
Pro. The Equipment Manager shows your list of vehicles and information pertaining to them. In addition, the Equipment Manager will indica
Manager Screen:
e in the screen above that one vehicle is highlighted "red". This red highlight indicates the
e or overdue for service. A yellow highlight would indicate that the vehicle is soon due for service. The color coded indicators automaticall
y clicking the "+" indicator to the left of the vehicle, the vehicle row will expand to show the
vices, repairs, and vehicle expirations that are due or soon due as seen in the image below:
Auto Maintenance Pro Version 11

sting displays the vehicles/equipment that are currently loaded into Auto Maintenance Pro.
 ck on a vehicle in the list, its corresponding vehicle information is loaded into the tabs on the right. For each vehicle, there is a "General", "S

nformation section contains all the descriptive details about the selected vehicle/equipment
o 9 pages (tabs) of information. For each vehicle, there is a "General", "Specifications", "Purchase", "Expirations", "Loan/Lease", "Insurance
b screen - contains information most significant to the vehicle such as year, make, model,
d a few custom fields you can define on your own. Required information: "Year", "Make", "Model", "Base Date", "Base Mi/Km/Hr", and "Curr
ns" tab screen - This tab contains additional descriptive fields and custom fields. Click on
the left of the data fields to re-define the label value. All data is optional on this tab screen.
ab screen - Contains information regarding purchase date, mi/km/hrs, dealership, and cost.
tional on this tab screen.
tab screen - Contains license information such as plate #, state, and expiration. Enter the
your registration tag and the program will automatically notify you at startup when it is due to be renewed. All data is optional on this tab scr
" tab screen - Enter information about the financial institution and contacts. All data is
his tab screen.
ab screen - Contains insurance information such as company, policy #, term dates,
ductible, ...etc. All data is optional on this tab screen.
creen - Save photos (in .JPG or .BMP format) of your vehicle. All data is optional on this

creen - Enter any other information for the vehicle/equipment. All data is optional on this

ab screen - Contains vehicle setup information such as location, department, maintenance

13

ecording Maintenance Performed

ntive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset the preventive maintenanc
maintenance entry:

k the button. You will be presented with the following screen providing you
tomatically populate the maintenance entry with the maintenance due for the vehicle:
to proceed to the "Record Maintenance Performed" screen. You will notice that the
due will be pre-populated for you:
Auto Maintenance Pro Version 11
ntenance Performed Screen:
required data for the maintenance entry: Date, Mileage, and at least one preventive
or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance depending on your option choice
d to add maintenance tasks that were performed, click on the button. Choose a PM
epair item from the list and if desired, indicate parts and/or labor costs that were involved and click "Save".
entered the minimal information on this screen. You can enter additional details if you like.
Save" button to save the maintenance entry.
nt you click the "Save" button, provided all due (or soon due) maintenance has been
vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been updated for the tasks perform
15

ations such as registration renewals, MVI notifications, emissions, etc. may be updated
ipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calendar will be displayed for yo
ewing the Maintenance History
enance is performed on a vehicle, a record is logged to the maintenance history indicating
e or repair maintenance performed, parts/labor costs, and more. The maintenance history is useful for analyzing costs and trends in negle
 maintenance history for your vehicle:

button.
e History screen:
abs located on the history screen: "History Entries", "Maintenance Tasks", "Repairs",

Auto Maintenance Pro Version 11

Entries" tab displays the history records logged for the chosen vehicle on the "Equipment
reen. You can see greater detail for an individual history record by selecting a particular history record and clicking on the other tab screen
m of the screen, you will notice date interval viewing parameters and totals for all PM,
, and labor:
erval settings allow you to view the history between a certain date period. Check the "Enable
check box and use the calendar selection controls to adjust the dates accordingly. The date interval parameters can also be set in the prog
section is calculated based on the history entries being viewed. If you have a date interval
current year, the totals will only be calculated for the current year. The cost per mi/km/hr (located just above the "Totals" section) is calcula
enerating Reports
nance Pro ships with numerous reports that detail just about every aspect of your vehicle

orts can be activated from the "Reports" drop-down menu on the main screen. The reports
ed so you can easily find the report you are looking for. In addition, many of the screens in Auto Maintenance Pro contain a "Print" button w
hoose a report to be printed, the following screen will appear:
17

n which report you choose, the available filtering controls will be displayed on this screen.
d Sorting Options
nance Pro lets you define the data you wish to be displayed in the report by providing
ia. Depending on the report you select, there will be filtering and sorting options that will appear on this screen. The filtering and sorting opt
escription of the available filtering methods:
Selection Filtering:
d report is equipment based (i.e. history), the equipment filtering options will be displayed:
allows you to print by equipment selection. The choices are:
ment" - prints the selected report for all of your vehicles.
equipment only" - prints the selected report for the selected vehicle on the "Equipment Manager" screen. You may multi-select vehicles on

d report contains date information, the date filtering option will be displayed:
Auto Maintenance Pro Version 11
rint records where..." check box to enable date filtering for the selected report.
e are multiple date fields in the report, choose the date field for which you wish to filter. In
above, "Date Completed" is the chosen date field.
e time, Auto Maintenance Pro provides a quick list of available date filters (i.e. Current
t Quarter, Last Year, Last Month, ...etc). Choosing one of these quick filters will automatically fill in the date boxes with the appropriate date
ilter Criteria
o be more specific, Auto Maintenance Pro also provides an area for you to filter by
ny field in the report. Just check the "Specify additional filter criteria" check box to enable this section. Then, choose the "Field" you wis

your report using up to three fields. Each report has its own default sorting fields which
yed in this area automatically. Therefore, you don't have to choose a sorting method unless you want to sort your report differently than the
nd that grouping in a report's design can interfere w ith the sorting fields you choose.
19

field drop-down lists to choose each sort field. If you don't want to sort by any particular
 "(none)" from the list.

oose "Print" to print the report directly to the printer. You will be provided with a print
llows you to select the printer, copies, and other options prior to printing the report.
Choosing preview will preview the report on the screen prior to printing. The preview
provides options for searching, e-mailing, and other view options. A print button is also provided in order to print directly from the preview s
es the Auto Maintenance Pro "Getting Started" section. There are many additional features
the program which we did not cover. Other features include the tracking of vendors, fuel usage, and more. For additional information, ple
ehicles/Equipment
ehicle Information
of information can be entered for each vehicle. Below are the different detail tabs available
a new vehicle:
b screen - contains information most significant to the vehicle such as year, make, model,
Auto Maintenance Pro Version 11
d a few custom fields you can define on your own.
ons" tab screen - This tab contains additional details you can record about the vehicle
ditional custom fields. Click on the labels to the left of the data fields to re-define the label value. All data is optional on this tab.
tab screen - Contains information regarding purchase date, mi/km/hrs, dealership, cost,
and 2 custom fields. All data is optional on this tab.
s" tab screen - Contains expirations such as plate #, registration, MVI, or custom defined,
custom fields. All data is optional on this tab.
e" tab screen - Enter information about the financial institution and contacts. All data is

tab screen - Contains insurance information such as company, policy #, term dates,
ductible, ...etc. All data is optional on this tab.
screen - Select to store a photo of the vehicle in JPG format. Imported photos should be
MP format. RIGHT click on the photo box, choose "Add Image", and then browse to the desired photo. All data is optional on this tab.
screen - Enter any other information for the vehicle. All data is optional on this tab.
tab screen - Contains vehicle setup information for detail tabs. All data is optional on this

21

dding a vehicle/equipment
les is a simple process and does not require a wealth of details. As an example, we will
e with the most basic information.

ain Menu or Equipment Manager screen, click the button.

e meter type of the new vehicle: Mileage, Kilometers, or Hours.
Year, Make, Model, Current Mi/Km/Hrs, Base Mi/Km/Hrs, and Base Date.
se information is used to initialize the PM service's Last Performed Date and Mi/Km/Hrs
used when calculating maintenance due. This last performed data can be adjusted for accuracy after the new vehicle/equipment is added,
just entered all of the required information. You can enter as much or as little information in the other fields as you like.
Auto Maintenance Pro Version 11

otal of 28 custom fields you can define on the vehicle information tabs. Tabs that contain the custom labels are "General" (5), "Specification
ustom labels are changed to your liking, they can be saved as defaults by checking the "Save
as Default" checkbox on the bottom of the screen. They w ill then be used as defaults for each subsequent vehicle you enter.
button to save your vehicle.
u will be asked if you wish to configure the PM services at this time. Clicking "Yes" will take
M Setup" screen for the selected vehicle. From there, you can add, edit, or delete any of the default maintenance services. You should also
 /hrs is accurate. Again, the "Last Performed" data is used when calculating maintenance due. You should tell Auto Maintenance Pro when
hicle has been created!
diting Vehicle Data
e is added using Auto Maintenance Pro, the vehicle information can be edited from the
Manager screen.

hicle Manager screen, double click the vehicle that you wish to edit -OR- click once on the
click the button.
nt, you can modify any of the vehicle information on any of the tab pages. If modifications
ou will need to click the button to save your changes.
eleting a vehicle/equipment
ehicle from your list will delete all repairs, maintenance data, history, odometer data,
s expense data, and fuel data for the vehicle. If you want to maintain this information, do not delete the vehicle.

vehicle you wish to delete.

23

k the button on the Equipment Manager screen.

" to permanently delete the vehicle -OR- click "No" to cancel the deletion of the vehicle.
deleting, only one vehicle may be deleted at a time. As a precaution, multi-
letions are not supported.
ecording Maintenance Performed
ntive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset the preventive maintenanc
maintenance entry:

k the button. You will be presented with the following screen providing you
tomatically populate the maintenance entry with the maintenance due for the vehicle:
to proceed to the "Record Maintenance Performed" screen. You will notice that the
due will be pre-populated for you:
Auto Maintenance Pro Version 11
ntenance Performed Screen:
required data for the maintenance entry: Date, Mileage, and at least one preventive
or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance depending on your option choice
d to add maintenance tasks that were performed, click on the button. Choose a PM
epair item from the list and if desired, indicate parts and/or labor costs that were involved and click "Save".
entered the minimal information on this screen. You can enter additional details if you like.
Save" button to save the maintenance entry.
nt you click the "Save" button, provided all due (or soon due) maintenance has been
vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been updated for the tasks perform
25

ations such as registration renewals, MVI notifications, emissions, etc. may be updated
ipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calendar will be displayed for yo
onfiguring Last PM Data
y of all PM maintenance data is crucial when calculating maintenance due. The "Last Date
and "Last Mi/Km/Hrs Performed" parameters for each PM service are particularly important when the calculations are performed. There are
mation - When adding a vehicle into Auto Maintenance Pro, you are required to enter a "
and "Base Mi/Km/Hrs" value. The base information (date and mi/km/hr) is used to initialize the PM service's last performed data for the ve
/km/hrs). When adding a vehicle, Auto Maintenance Pro will assume that you are starting from scratch tracking maintenance for this vehicl
Screen - After a vehicle has been added, you can adjust the "Last Performed" data for
vice using the PM Setup Screen. To activate the "Last PM Setup" Screen, select a vehicle
button.
g Maintenance Performed - After initially setting up your "Last Performed" data, Auto
Pro will take over from there. When maintenance is performed on a vehicle, it is recorded using the "Record Maintenance Performed" scre
ewing PM Status
you can view the current status of the PM services defined for a vehicle. This function will
see what PM services are currently in need of attention and the status of the other maintenance operations that are not in need of attention
Current Maintenance Status:
Auto Maintenance Pro Version 11

button.
ntenance Status screen:
nt Maintenance Status screen displays a list of PM services that details the following for

mi/km/hr that the service was last addressed.

erval at which the service should be addressed.
ated date and odometer reading at which the service will be due.
asily see what is currently due by the RED color coded interval data. The YELLOW interval
will soon be due. These parameters can be changed on the Configure Auto Maintenance Pro screen (File-->Options). Plain interval text sim
ewing Maintenance History
enance is performed on a vehicle, a record is logged to the maintenance history indicating
e or repair maintenance performed, parts/labor costs, and more. The maintenance history is useful for analyzing costs and trends in negle
maintenance history for your vehicle:
27

button.
e History screen:
abs located on the history screen: "History Entries", "Maintenance Tasks", "Repairs",

Entries" tab displays the history records logged for the chosen vehicle on the "Equipment
reen. You can see greater detail for an individual history record by selecting a particular history record and clicking on the other tab screen
m of the screen, you will notice date interval viewing parameters and totals for all PM,
, and labor:
erval settings allow you to view the history between a certain date period. Check the "Enable
check box and use the calendar selection controls to adjust the dates accordingly. The date interval parameters can also be set in the prog
Auto Maintenance Pro Version 11
h time the maintenance history screen is displayed.
section is calculated based on the history entries being viewed. If you have a date interval
current year, the totals will only be calculated for the current year. The cost per mi/km/hr (located just above the "Totals" section) is calcula
uel Tracking
uel History Log" screen, you can track a vehicle's fuel consumption by recording information
chases. For all the recorded transactions, Auto Maintenance Pro calculates a wide range of statistics based on the logged entries.
fuel history screen, be sure a vehicle is selected and click the button.

story" contains a list of fuel purchases that have been recorded for the vehicle. There are
eces of information that can be recorded when an entry is added:
Date - The date of the transaction.
e - The odometer reading of the transaction.
onsumed - The amount of fuel consumed during fueling. After this is entered and you tab to the next field, the MPG or L/100km will automa
price per unit of fuel (gallon or liter). Once entered and you tab to the next column, the "Total Cost" will be automatically calculated by mul
- The type of fuel.
e brand of fuel.
29

endor where the fuel was purchased.

s - Comments you wish to associate to the fuel entry.

erval parameters allow you to view the fuel purchases between a certain date period. For
mpanies with large fuel histories may want to only view fuel purchases for the current year. The date intervals can be set in the "Date Interv

atistics" section contains important statistical information based on the fuel entries for a
fuel statistics reflects only the data being viewed. Therefore, if a date interval is specified, the statistics will only reflect the data between th
– The sum of all fuel entries listed.
ons – The sum of all fuel consumed for the entries listed.
age - The total distance traveled based on the entries listed.
Mile – The actual fuel cost per mile based on the mi/km/hr range between the first and last entry listed.
ost – The average fueling cost based on the entries listed.
allons – The average fuel consumed per fill-up.
ileage - The average distance traveled between purchases.
es per Gallon – The average MPG based on the entries listed.

l purchase Editing a fuel purchase Deleting a fuel purchase

eneral Expense History
eneral Expense History" screen enables you to record, track and view your expenses. (ie.
gistration, loan/lease)
e "General Expense History" screen, select a vehicle. Then, click on the "Equipment"
down to "Histories", and then select "General Expense History".
pense History screen:
Auto Maintenance Pro Version 11
Range allows you to view the entries that are within the specified date period.
neral expense entry:
e button and then enter the expense (ie.insurance,registration, loan/lease ect) the

button when you are complete.

neral expense entry:
31

general expense entry on the "General Expense History" screen.

ick or click the button. The "Edit General Expense" screen will appear. You will
ange your information on this screen.
when you are done.
general expense entry:
general expense entry on the "General Expense History" screen.
TE click on the button. A confirmation screen will appear asking if you want to
elected entry.
" to permanently delete -OR- click "No" to cancel the deletion.
ost Statistics
istics screen displays detailed cost statistics for each unique PM service and repair.
n be viewed for just a selected vehicle.
tistics screen:
Auto Maintenance Pro Version 11
h vehicle for which you wish to calculate statistics, and click the "Cost Statistics" button.

e – This column lists the PM maintenance services that are available to the vehicle.
– This column provides the total costs for each PM maintenance service. For example, if
Oil Changes" in the history at $19.95 each, this column will display $39.90.
– This column represents the percent of the total history costs for which each maintenance
counts. This column can easily show you where most of you money is invested in the vehicle.
33

RAND TOTAL for all of the maintenance in the history is beneath the "Total Cost" column.

n specify a date interval and view the cost statistics within the date range. By default, this
the "Maintenance History" date interval settings.
nformation, click the button.
creen, click the button.
reventive Maintenance
chedules
hedules Setup Screen
Schedule Setup" screen to define preventive maintenance schedules that are assigned to
. Maintenance schedules contain preventive maintenance services that are required to be done on a date and/or mileage/km/hr interval.
e Setup screen:
Auto Maintenance Pro Version 11
s: Toward the bottom of the screen, you will see the "Services" toolbar in which you can
delete maintenance services assigned to the schedule. You can also "Import" maintenance services from other schedules to avoid re-typin

service Deleting a PM service

intenance services
ding a PM service
M service to a schedule:
ain menu, click the icon.
ervice" toolbar toward the bottom of the screen, click the button.
Service Name, Type, Days, and Mi/Km/Hr interval.

ting a PM service
M service in a schedule:
ain menu, click the icon.
e service you wish to edit on the grid display.
ervice" toolbar toward the bottom of the screen, click the button.
necessary changes.
 35
Maintenance
eting a PM service
PM service in a schedule:
ain menu, click the icon.
e service you wish to delete on the grid display.
ervice" toolbar toward the bottom of the screen, click the button to delete the
vice. A confirmation message will be displayed.
" to delete the selected PM service.
rvice Entry Screen
ice Entry screen to add or edit PM service entries on the "Maintenance Schedule Setup"
king "Add" or "Edit" on the "Maintenance Schedule Setup" screen will display this screen.
g data is required:
me - The name of the PM service.
e - The type of PM service. See the "PM Types" topic for information on adding, editing, or deleting maintenance types.
maintenance interval in days for which this item needs flagged. Enter "0" to disable days tracking.
The maintenance interval in mileage, kilometers, or hours for which this item needs flagged. Enter "0" to disable odometer tracking.
Auto Maintenance Pro Version 11
button when you are completed.
port Maintenance Services Screen
ave time when setting up your maintenance schedules, you can import PM services from
les. Some of your schedules may differ only slightly from others and importing would eliminate re-typing the same PM services you already
tenance Services Screen:
de of the import screen is the maintenance schedule you are importing from (the source
On the right side of the screen is the schedule you are importing to (the destination schedule).
ct multiple services in either list by holding the <Ctrl> key and clicking on the PM services
elect. If you wish to import ALL services, click the "Select All Services" check box below the source list to highlight ALL maintenance servic
button to add the selected service(s) to the destination schedule.
button to delete the selected service(s) from the destination schedule.
37
Maintenance
porting a maintenance service
maintenance service:
ain menu, click the icon.
e button to display the "Import Maintenance Services" screen.
side of the screen, click on the service(s) you wish to add (import) to the schedule you

n select multiple services by holding the <Ctrl> key and clicking on the PM services you wish to
wish to import ALL services, click the "Select All Services" check box below the source list to highlight ALL maintenance services in the source list.
>" button to add the selected service(s) to the schedule you selected in Step #2.
to import the services and return to the "Maintenance Schedule Setup" screen.
button to return to the Main Menu.
M Due Screen
int maintenance due, select a vehicle on the Equipment Manager screen. Then, click the
e Due" button.

Auto Maintenance Pro Version 11

 on that is shown on this screen is the maintenance that is currently due. Warning
is also shown, which is maintenance that will SOON be due (shown in yellow).
ntive Maintenance Due" tab:
ive Maintenance" tab contains all of the preventive maintenance that is currently due. For
that is due, the following information is provided:
Name - The PM service name that is currently due (ie: Oil Change).
maintenance type of the PM service (ie: Normal, Inspection, ...etc.)

ate the service was last performed.

The mi/km/hr of the vehicle from the last PM service performed.

l - The maintenance interval in days for which this item needs flagged.
The maintenance interval in mileage,kilometers and hours for which this item needs flagged.

will be calculated from your tracking parameters and give you the date of when the next PM service needs to be performed.
This will be calculated from your tracking parameters and give you the mi/km/hr of when the
39
Maintenance
ice needs to be performed.
flag the maintenance due are shown in red (default). Intervals that are SOON due for
e shown in yellow(default). Intervals that are not due and/or not close to being due will be shown in plain text.

t the results by clicking the button.

ce Due (Detailed)" - Prints a detailed list of maintenance due based on the
check parameters you specified. Each vehicle's details will be printed on a separate page.
print the report.
M Status
you can view the current status of the PM services defined for a vehicle. This function will
see what PM services are currently in need of attention and the status of the other maintenance operations that are not in need of attention
Current Maintenance Status:

button.
Auto Maintenance Pro Version 11
ntenance Status screen:
nt Maintenance Status screen displays a list of PM services that details the following for

mi/km/hr that the service was last addressed.

erval at which the service should be addressed.
ated date and odometer reading at which the service will be due.
asily see what is currently due by the RED color coded interval data. The YELLOW interval
will soon be due. These parameters can be changed on the Configure Auto Maintenance Pro screen (File-->Options). Plain interval text sim
M Types
ve maintenance) types can be defined to organize your maintenance services. Maintenance
be defined on the "Pick List Maintenance" screen.
, or delete maintenance types:
ain Menu, scroll to Setup -> Choice Lists -> Maintenance -> Maintenance Types.
41
Maintenance

type - Click the button.

type - Select the PM type you wish to edit. Click the button.
M type - Select the PM type you wish to delete. Click the button. Click "Yes"
tly delete the PM type -OR- "No" to abort the deletion.
ecording Maintenance Performed
ecording Maintenance Performed
ntive or repair maintenance is physically performed on your vehicle, you need to inform Auto
Pro by recording a maintenance entry. When a maintenance entry is recorded, Auto Maintenance Pro will reset the preventive maintenanc
maintenance entry:

k the button. You will be presented with the following screen providing you
tomatically populate the maintenance entry with the maintenance due for the vehicle:
Auto Maintenance Pro Version 11
to proceed to the "Record Maintenance Performed" screen. You will notice that the
due will be pre-populated for you:
ntenance Performed Screen:
required data for the maintenance entry: Date, Mileage, and at least one preventive
or repair entry. The "Maintenance Tasks" area may already be populated with the required maintenance depending on your option choice
d to add maintenance tasks that were performed, click on the button. Choose a PM
43
Maintenance Performed
epair item from the list and if desired, indicate parts and/or labor costs that were involved and

entered the minimal information on this screen. You can enter additional details if you like.
Save" button to save the maintenance entry.
nt you click the "Save" button, provided all due (or soon due) maintenance has been
vehicle will not longer be color shaded on the "Equipment Manager" screen. The maintenance data has been updated for the tasks perform

ations such as registration renewals, MVI notifications, emissions, etc. may be updated
ipment Manager screen by right clicking on the expanded service list and selecting "Update Expiration". A calendar will be displayed for yo
dding Maintenance Performed
aintenance performed:

button.
required data for the maintenance entry: Date, Mi/Km/Hrs, and at least one preventive
or repair entry. For this exercise, we will add a preventive maintenance entry.
e button to display the "Select Maintenance Performed" screen.
Auto Maintenance Pro Version 11
a PM service item in the "Available PM Services" list on the left side of the screen and click
o move it to the "PM Services Performed" list. (Note: You can select multiple services by holding the <Ctrl> key and clicking the mouse)
o save the selected PM Services to the "Record Maintenance Performed" screen.
ered the minimal information on the "Record Maintenance Performed" screen. You can
nal information if you like. There is more discussion on the details of this screen in the "
tenance Performed" screen help topic. This is simply to get us started!
button to save the maintenance entry.
diting Maintenance Performed
intenance entry:
uipment Manager screen, click the "History" button to display the "Maintenance History"

history entry you wish to edit. If many entries are present, use the Date Interval Settings
k the "Edit/View" button to display the "Edit Maintenance Performed" screen:
45
Maintenance Performed
necessary changes to the maintenance history.
button to save changes and return to the "Maintenance History" screen.
eleting Maintenance Performed
maintenance entry:
uipment Manager screen, click the "History" button to display the "Maintenance History"

maintenance entry you wish to delete. If many entries are present, use the Date Interval
ter the data.
k the "Delete" button. A confirmation message will be displayed.
o permanently delete the history entry along with the associated PM, repairs, and parts
"No" to abort the deletion and return the "Maintenance History" screen.
arts Database
arts Database
atabase" screen is the control center for your parts. From this screen, you can add, edit,
nt parts defined in the parts database.
ory Management screen:
Auto Maintenance Pro Version 11
entory listing contains a list of all parts entered into Auto Maintenance Pro. You can add,
or print the parts listing using the toolbar just below the part listing. This screen also supports the advanced filtering methods. See the filter
screen, click the button.

t Editing a part Deleting a part

dding a part
rt to the parts inventory:
ain Menu, click the button.
e button.
nformation is entered, click the button to save the part and return to the "Parts

47

diting a part
rt in the parts inventory:
ain Menu, click the button.
part you wish to edit from the parts listing.
e button.
necessary modification to the data.
button to save the changes and return to the "Parts List" screen.
eleting a part
part from parts inventory:
ain Menu, click the button.
part you wish to delete from the parts listing.
e button. A confirmation message will be displayed.
" to permanently delete the part -OR- click "No" to abort the deletion and return to the
uel Tracking
uel History Screen
uel History Log" screen, you can track a vehicle's fuel consumption by recording information
chases. For all the recorded transactions, Auto Maintenance Pro calculates a wide range of statistics based on the logged entries.
fuel history screen, be sure a vehicle is selected and click the button.

Auto Maintenance Pro Version 11

story" contains a list of fuel purchases that have been recorded for the vehicle. There are
eces of information that can be recorded when an entry is added:
Date - The date of the transaction.
e - The odometer reading of the transaction.
onsumed - The amount of fuel consumed during fueling. After this is entered and you tab to the next field, the MPG or L/100km will automa
price per unit of fuel (gallon or liter). Once entered and you tab to the next column, the "Total Cost" will be automatically calculated by mul
- The type of fuel.
e brand of fuel.
endor where the fuel was purchased.
s - Comments you wish to associate to the fuel entry.

erval parameters allow you to view the fuel purchases between a certain date period. For
mpanies with large fuel histories may want to only view fuel purchases for the current year. The date intervals can be set in the "Date Interv

atistics" section contains important statistical information based on the fuel entries for a
fuel statistics reflects only the data being viewed. Therefore, if a date interval is specified, the statistics will only reflect the data between th
– The sum of all fuel entries listed.
49

ons – The sum of all fuel consumed for the entries listed.
age - The total distance traveled based on the entries listed.
Mile – The actual fuel cost per mile based on the mi/km/hr range between the first and last entry listed.
ost – The average fueling cost based on the entries listed.
allons – The average fuel consumed per fill-up.
ileage - The average distance traveled between purchases.
es per Gallon – The average MPG based on the entries listed.

l purchase Editing a fuel purchase Deleting a fuel purchase

dding a fuel purchase

History" screen:
button to insert a new entry in the grid display.
purchase date. By default, the current date will be entered as the default in the "Purchase
n. Edit the date by typing or using the drop-down calendar.
"Fill Mileage" value (or current mi/km).
r the "Gallons Consumed" amount. As soon as the "Gallons Consumed" amount is
you navigate to the next column, the MPG or L/100km will automatically be calculated and displayed as the "MPG or L/100km" value.
"Price" value. Once this is entered and you tab to the next column, the "Total Cost" will be
calculated by multiplying Price * Gallons Consumed.
ning information is optional:
- The type of fuel.
e brand of fuel.
 endor where the fuel was purchased.
s - Comments you wish to associate to the fuel entry.
button to save the fuel entry.
diting a fuel purchase

History" screen:
information you wish to edit by clicking on the appropriate grid cell.
Auto Maintenance Pro Version 11
necessary changes to the data using the keyboard.
hanges to the fuel data, click the button.
eleting a fuel purchase

History" screen:
entry you wish to delete by clicking the entry in the grid display.
button. A confirmation message will be displayed.
" to permanently delete the entry -OR- "No" to abort the deletion.
inting fuel purchases
"Fuel History":
History" screen:
e button. The print pop-up screen will be displayed.
nterval options if desired.
either "Print" or "Preview" the report using the option buttons. See the topic: Print
eens for more information about previewing reports.
to print/preview the report.

endor Database Management Screen

nance Pro's Vendor Database stores your vendor information such as name, contact,
ne number, e-mail, and other numerous data fields. Use the "Vendor Database Management" screen to add, edit, or delete vendors.
51

g information is stored for each vendor:

ress1 Address2 City State/Prov. Postal Code Country Phone1 Phone2

ite Comments
required vendor information is "Name".

or information Deleting a vendor

or information
Auto Maintenance Pro Version 11

dding a vendor

ain Menu, click the button.

button.
w vendor name. This is the only required information.
e vendor data entered, click the button.
diting a vendor

ain Menu, click the button.

ck on the vendor you wish to edit, or select the vendor you wish to edit and click the "Edit"

necessary changes to the data.

hanges to the vendor data, click the button.
eleting a vendor

ain Menu, click the button.

e vendor name you wish to delete.
button to delete the selected vendor. A confirmation message will be displayed.
" to permanently delete the selected vendor -OR- click "No" to abort the deletion and return
or Database Management" screen.
inting Vendor Information
dor information:
ain Menu, click the button.
tering abilities of the grid to display only vendors you wish to print. See "Filtering Methods"
& Tricks" help topic. If you wish to print all vendors, do nothing and move to the next step.
button to and choose a particular vendor report.
either "Print" or "Preview" the report using the option buttons.
53

to print/preview the report.

inting Reports
wo methods by which to print reports in Auto Maintenance Pro:
rint reports from many of the data screens in Auto Maintenance Pro. Screens that contain
n will generate a report for the data on that screen. When you click the "Print" button a popup menu will allow you to choose from the availa
ain menu, click on the "Reports" drop-down menu at the top of the screen and choose a
e you choose a report, a screen will appear that will allow you to provide filtering to the data (if desired). For additional information on filterin
enerating Reports
nance Pro ships with numerous reports that detail just about every aspect of your vehicle

orts can be activated from the "Reports" drop-down menu on the main screen. The reports
ed so you can easily find the report you are looking for. In addition, many of the screens in Auto Maintenance Pro contain a "Print" button w
hoose a report to be printed, the following screen will appear:
Auto Maintenance Pro Version 11
n which report you choose, the available filtering controls will be displayed on this screen.
d Sorting Options
nance Pro lets you define the data you wish to be displayed in the report by providing
ia. Depending on the report you select, there will be filtering and sorting options that will appear on this screen. The filtering and sorting op
escription of the available filtering methods:
Selection Filtering:
d report is equipment based (i.e. history), the equipment filtering options will be displayed:
allows you to print by equipment selection. The choices are:
ment" - prints the selected report for all of your vehicles.
equipment only" - prints the selected report for the selected vehicle on the "Equipment Manager" screen. You may multi-select vehicles on
d report contains date information, the date filtering option will be displayed:
55

rint records where..." check box to enable date filtering for the selected report.
e are multiple date fields in the report, choose the date field for which you wish to filter. In
above, "Date Completed" is the chosen date field.
e time, Auto Maintenance Pro provides a quick list of available date filters (i.e. Current
t Quarter, Last Year, Last Month, ...etc). Choosing one of these quick filters will automatically fill in the date boxes with the appropriate date
ilter Criteria
o be more specific, Auto Maintenance Pro also provides an area for you to filter by
ny field in the report. Just check the "Specify additional filter criteria" check box to enable this section. Then, choose the "Field"

your report using up to three fields. Each report has its own default sorting fields which
yed in this area automatically. Therefore, you don't have to choose a sorting method unless you want to sort your report differently than the
nd that grouping in a report's design can interfere w ith the sorting fields you choose.
Auto Maintenance Pro Version 11
field drop-down lists to choose each sort field. If you don't want to sort by any particular
"(none)" from the list.

oose "Print" to print the report directly to the printer. You will be provided with a print
llows you to select the printer, copies, and other options prior to printing the report.
Choosing preview will preview the report on the screen prior to printing. The preview
provides options for searching, e-mailing, and other view options. A print button is also provided in order to print directly from the preview s
es the Auto Maintenance Pro "Getting Started" section. There are many additional features
the program which we did not cover. Other features include the tracking of vendors, fuel usage, and more. For additional information, ple
int Preview Screen
eview" screen will display the a report on the screen with the option of sending to the
"Print Preview" screen has several toolbar commands described below:
review" toolbar:
57

the left of the toolbar:

to send the displayed report to the printer.
to email the displayed report.
o search for text in the report.
to display the report as a whole page in the print preview window .
to scale the report to the width of the print preview window.
to scale the report to 100%.
box to manually adjust the print preview scale of the report.
to go back to the beginning of the report.
to go to the previous page of the report.
to go to the next page of the report.
to go to the end of the report.
e Close button to close the report.
ps & Tricks
tering Data
ds in Auto Maintenance Pro support advanced filtering methods. Use the advanced filtering
earch or specify viewing criteria for your data.
at supports advanced filtering methods will contain a button in each column of the grid
 example, the "Parts" screen contains a filtering button on each column.
e button in the "Name" column, we may be presented with the following:
Auto Maintenance Pro Version 11
cludes all possible name choices for the parts. To only view the "10-30wt oil" part, click on
and the "Parts" screen will only display parts with a "10-30wt oil" date in the "Name"
view all parts, click the again and choose "(All)".
hod of filtering is a "Custom" filter. Once again, click the button on the "Name" column
ose "(Custom...)". The following "Custom Filter" screen will be displayed:
reen, you can filter the data by certain criteria. There are numerous filtering functions on
hat can be used to filter your data.
o filter the data grids by checking the row filter checkbox located on the bottom toolbar of

w a filter row that you may enter filtering criteria into:

ple the filter will display all parts with the name "Air" in them.
xporting Data
ds in Auto Maintenance Pro support exporting capability. Exporting is a powerful feature
export your data for use in other applications such as spreadsheets or text files.
e data in a particular grid, RIGHT click on the grid display and choose "Export..." from the
u. The following screen will be displayed:
59

Choose a destination for the export from the options listed above. The following exports are

ecords - Exports ALL records listed in the grid. If certain records are not listed due to
ods that have been applied (See the Filtering Data topic for more information), those records will not be exported.
cted records - Exports ONLY the selected record(s). Some grids support single selection and others support multi-selection. To multi-sele
tions (only applicable when "Text File" is chosen)
parator/Delimiter - This character will be used to separate the column data when it is

symbol strings for cell values - Specify symbols to be used at the beginning and end of each data value in a column.
e finished setting your options, click the "Export..." button. You will be prompted to select
the file using a save dialog box. Select a location and type the name for your file. Click "
ort the data.
atch Printing
nance Pro's reporting capabilities allow batch printing. Batch printing is when you can
orts for a number of vehicles at one time. You do not have to print reports for your equipment individually.
Maintenance Pro's report filtering features, you can create batch reports based on selected
r all equipment. The "Selected equipment" choice will print the equipment that are selected
Auto Maintenance Pro Version 11
pment Manager" screen. To multi-select equipment on the "Equipment Manager" screen,
e <Ctrl> key while clicking the equipment for which you wish to have reports.
generate batch reports by selecting the equipment for which you wish to generate reports
pment Manager" screen. Then, click the "Reports" menu item on the top of the main menu screen. Choose a report from the drop-down m
story Viewing
g the history screen, there are numerous ways your can view and manipulate your data.
on the "History Entries" tab is considered the main history record. For each record on the "History Entries" tab there can be many "Mainten
ti-select entries on the "History Entries" tab as well. When you do this, ALL PM, repairs,
be displayed for the selected entries. This can be useful to see how much is spent on a particular maintenance service for the year. To d
o the history screen.
on the history grid and choose "Select All" to select all history entries.
PM Services" tab to display ALL PM that was performed for the selected entries.
filtering box on the bottom of the "PM Services" tab, right click and choose "Unselect All".
k to check a single PM service like "Oil Change". You will see the total cost adjust on the "PM Service" tab for the selected service only.
done with any tab on the history screen. You can also view "Cost Statistics" for your PM
is will detail how much was spent on each PM service within a specified date period. See the "Cost Statistics" topic for more information.
ontact Information
ontact Information
prefer using e-mail for efficiency and a guaranteed quick response, feel free to contact us
the methods listed below.

sales@mtcpro.com
support@mtcpro.com
ims@mtcpro.com
http://www.mtcpro.com

aintenance Systems
rt Road PO Box 142

61

echnical Support Policy

ducts are designed, developed, and supported by our company. When you purchase a
ne of our products, you automatically receive free technical support. This includes technical support e-mail (support@mtcpro.com) and onlin
-mail technical support.

upgrades (i.e. 1.01, 1.1, 1.5) are released periodically and based on customer feedback,
r enhancements and correct any bugs reported by our customers. Maintenance upgrades can be accessed and downloaded from our webs
des (i.e. 1.0 to 2.0) add features and significantly enhance the product. If you purchase one
cts and a major upgrade becomes available within 60 days from your purchase date, you are entitled to a free upgrade to the new version. M

http://www.mtcpro.com/support.htm
ort web site, you will find maintenance upgrades, FAQs, and online forms to report a bug
gestions for our products.
support@mtcpro.com
requently Asked Questions
AQ - General Questions
I enter data into the evaluation version, can I transfer it to the full version?"
S. All of the data you enter in the evaluation version will be maintained in the full version.
I choose to order the CD-ROM, do I receive manuals with the program?"
en you choose the CD-ROM option, you receive a CD-ROM which includes electronic manuals on the CD. You can print the manual for the
I choose to order a CD, how long till I receive the software?"
rders are processed and shipped the same day using the United States Postal Service. Generally, you can expect to receive your software
I choose to have the software shipped via e-mail, how long till I receive the software?"
rders are processed and shipped the same day via e-mail. Generally, you can expect to receive your software via e-mail within 24 hours.
What kind of support can I expect to receive if I purchase Auto Maintenance Pro?"
free to e-mail us at support@mtcpro.com. Our technical support e-mail is answered frequently throughout the day during normal business
Auto Maintenance Pro Version 11
ow can I check for updates to Auto Maintenance Pro?"
, go to the website at http://www.mtcpro.com. Click "Support", and then click "Software Updates and Downloads". Finally, choose your prog
What is your upgrade policy?"
maintenance and minor upgrades are issued free of charge via the web site. These updates are posted monthly or more frequently if require
ow many vehicles can I track using Auto Maintenance Pro?"
o Maintenance Pro can track up to 10 vehicles and/or equipment depending on which edition you purchase (Standard or Professional).
What are the system requirements for running Auto Maintenance Pro?"
the "Systems Requirements" help topic.
ow do I backup my Auto Maintenance Pro data files?"
m the main menu screen, click the "File" menu and then choose "Backup data files". The backup utility can generate a compressed backup
ow do I edit the common repairs list that is displayed when I enter maintenance

m the main menu screen, click the "Edit" menu and choose "Common Repairs List" to display the "Common Repairs Editor". Make the nece
ow do I determine what maintenance is currently due for one of my vehicles?"
m the main menu screen, click on the vehicle in question and then click the "Maintenance Due" button on the toolbar.
ow do I modify the last performed date and/or meter after a vehicle has been entered into

m the Vehicle Manager screen, click on the vehicle for which you wish to adjust the last performed information. Then, click the "PM Setup" b
eceive a "header information corrupt" error message during program execution and my data
play. What do I do?"
"Header Information Corrupt" error is usually caused by a power outage or unexpected program termination. The corrupt database error ca
database. After it is complete, click "OK" to the "success" message. You may need to exit and re-start the program after the utility is comple
ow do I export data from Auto Maintenance Pro?"
f the data grids in the program have a built-in export feature. To use it, RIGHT click on the data grid and choose "Export". You can export to
63

es 49 parts to inventory 46 PM services 34

25, 37, 39
ast PM dates 25 contact 60

enance status 25, 39

15, 16, 26, 28, 47, 53 deleting

ventory 47 vendors 52

52 editing vehicle data 22 electronic 61

 57 fleet manager

g 59 fuel

viewing 28, 47

hases 50

hases 50
 viewing 15, 26

ices 15, 26

mation 15, 26

r 15, 26 How to

Auto Maintenance Pro Version 11

inventory 46 add a PM service 34

e/equipment 8, 21 add a vendor 52
hases 49 configure last PM data 25 delete a part from inventory 47 delete a PM service 35
cle 22 delete a vendor 52 delete fuel purchases 50 edit a PM service 34 edit fuel purchases 49 edit parts inventory 47 ed
ata 52 import a PM service 37 print fuel purchases 50 print vendor data 52
ance history 15, 26
us 25, 39

ervices screen 36 importing a PM service 37 insurance 19

25 license 19
schedule 9 maintenance schedule setup 33 maintenance summary 31

types 40

equipment 8, 21

setup 33 PM service costing 31 PM services 34

eports 56

56 printing

due 37 PM check results 37 vendor data 52

rator 16, 53

rator 16, 53

d 53 reports

65
ator 16, 53

ng 31 setting up schedules 33 shipping 61

58 status

rements 4

1 user-defined
mation 19

mation 19 vehicles

25 vendor

t screen 50
ed PM (preventive maintenance) alerts instantly show you which vehicles and are due for service at all times.

ormed on a vehicle, it can be recorded and saved to the history so you can easily monitor PM, repair, parts, and overall operating costs to h

rates, some of the information in the "Getting Started" section may be skipped.
you to step through the Quick-Start Guide regardless of experience.

ing of the program, the sample data can be manually deleted.

Finally, we will cover some of the more common features of the program such as recording maintenance performed, viewing maintenance h

sed features. The main menu toolbar and drop-down menus are discussed below:
mand: Equipment/Maintenance History...

e opportunity to view this screen to configure the "Last Performed" date and/or metered values so Auto Maintenance Pro can automatically
w vehicle/equipment is added, if needed. You will see this in Step #5. Also, the "Base Mi/Km/Hr" figure is used when calculating Cost Per M

re "General" (5), "Specifications" (18), "Purchase" (2), "Expirations" (2), and "Loan/ Lease" (1). All custom fields read "(click to define)" when

ance services. You should also ensure that the "Last Performed" date
Auto Maintenance Pro when the services were last performed, or let Auto Maintenance Pro assume the Base Date and Base Mileage figu

s that are required to be done on a date and/or mileage/km/hr interval. An example of a preventive maintenance service would be an "Oil &

ose "Yes" the "PM Schedule Setup" screen will display. For a vehicle already added, select the vehicle on the main screen. Then, you can g

same PM services you already entered in another schedule.

ailable" box.

" check box below the source list to highlight ALL maintenance services in the source list.

Equipment Manager will indicate which vehicles are due for service at all times. Vehicles that are shaded a "red" color are due or overdue f

coded indicators automatically appear when the vehicle is due or soon due for service based on the preventive maintenance schedule sett
vehicle, there is a "General", "Specifications", "Purchase", "Expirations", "Loan/ Lease", "Insurance", "Photo" and "Notes" tab to maintain info

ons", "Loan/Lease", "Insurance", "Photo", and "Notes" tab to maintain information about the vehicle. Each tab is briefly described below.

", "Base Mi/Km/Hr", and "Current Mi/Km/Hr".

data is optional on this tab screen.

eset the preventive maintenance service's "Last Performed" parameters and clear any outstanding repairs that were indicated by your maint

ending on your option choice in Step #2.

n updated for the tasks performed, and the date/meter values will be automatically advanced to the next respective due date/meter. In addi

alendar will be displayed for you to select the next expiration date.

zing costs and trends in neglect, abuse, or aging equipment.

icking on the other tab screens to view PM details, repairs, parts, etc. In addition, multiple history records can be selected on this screen by

ers can also be set in the program options to maintain the same date interval settings each time the maintenance history screen is displaye

the "Totals" section) is calculated in the same manner.

e Pro contain a "Print" button where you can generate reports that are associated with that screen.

n. The filtering and sorting options for each report vary by the type of report being printed. For example, a report that does not have any dat

ou may multi-select vehicles on the "Equipment Manager" screen. .

boxes with the appropriate dates. You can also adjust the dates manually if you like.

en, choose the "Field" you wish to filter by, the "Condition", and finally the " Value".

your report differently than the default settings.

rint directly from the preview screen. To get additional help on previewing reports, see the "Print Preview" help topic.

For additional information, please view the online help provided with the program or obtain the full manual from the CD-ROM or web site. P

ptional on this tab.

ta is optional on this tab.

w vehicle/equipment is added, if needed. You will see this in Step #5. Also, the "Base Mi/Km/Hr" figure is used when calculating Cost Per M

re "General" (5), "Specifications" (18), "Purchase" (2), "Expirations" (2), and "Loan/ Lease" (1). All custom fields read "(click to define)" when

ance services. You should also ensure that the "Last Performed" date
 Auto Maintenance Pro when the services were last performed, or let Auto Maintenance Pro assume the Base Date and Base Mileage figu

eset the preventive maintenance service's "Last Performed" parameters and clear any outstanding repairs that were indicated by your maint

ending on your option choice in Step #2.

n updated for the tasks performed, and the date/meter values will be automatically advanced to the next respective due date/meter. In addi

alendar will be displayed for you to select the next expiration date.

ons are performed. There are 3 methods by which the "Last Performed" maintenance data can be updated while using Auto Maintenance P
last performed data for the vehicle. For example, when the vehicle is saved, ALL of its PM services (for the chosen schedule) will have the
ng maintenance for this vehicle and the base information will default to the current date and current meter as a starting point. If you have o

Maintenance Performed" screen and the "Last Performed" data is updated.

at are not in need of attention. To ONLY report the maintenance due, click the "Maintenance Due" button.

Options). Plain interval text simply indicates the service is not currently due.

zing costs and trends in neglect, abuse, or aging equipment.

icking on the other tab screens to view PM details, repairs, parts, etc. In addition, multiple history records can be selected on this screen by

ers can also be set in the program options to maintain the same date interval

the "Totals" section) is calculated in the same manner.

on the logged entries.

e MPG or L/100km will automatically be calculated and displayed in the "MPG or L/100km" box.
utomatically calculated by multiplying Price * Gallons/Liters Consumed.

can be set in the "Date Interval Settings" section using the calendar selection controls.

nly reflect the data between the date intervals provided. Each statistic is defined below:
nd/or mileage/km/hr interval.

er schedules to avoid re-typing the information. (See the "Importing Maintenance Schedules" topic for additional information). Use the "Pr
ble odometer tracking.

same PM services you already entered in another schedule.

hlight ALL maintenance services in the source list.

ervices in the source list.

be performed.

at are not in need of attention. To ONLY report the maintenance due, click the "Maintenance Due" button.

Options). Plain interval text simply indicates the service is not currently due.
eset the preventive maintenance service's "Last Performed" parameters and clear any outstanding repairs that were indicated by your maint

ending on your option choice in Step #2.

n updated for the tasks performed, and the date/meter values will be automatically advanced to the next respective due date/meter. In addi

alendar will be displayed for you to select the next expiration date.

ey and clicking the mouse)

ltering methods. See the filtering topics in the "Tips & Tricks" help topic.
on the logged entries.

e MPG or L/100km will automatically be calculated and displayed in the "MPG or L/100km" box.
utomatically calculated by multiplying Price * Gallons/Liters Consumed.

can be set in the "Date Interval Settings" section using the calendar selection controls.

nly reflect the data between the date intervals provided. Each statistic is defined below:

MPG or L/100km" value.

edit, or delete vendors.
 you to choose from the available reports for that screen. Once you choose a report, a screen will appear that will allow you to provide filter

dditional information on filtering, see "Data filtering methods" in the "Tips & Tricks" help topic.

e Pro contain a "Print" button where you can generate reports that are associated with that screen.

en. The filtering and sorting options for each report vary by the type of report being printed. For example, a report that does not have any da

ou may multi-select vehicles on the "Equipment Manager" screen. .

boxes with the appropriate dates. You can also adjust the dates manually if you like.

on. Then, choose the "Field" you wish to filter by, the "Condition", and finally the "Value".

your report differently than the default settings.

rint directly from the preview screen. To get additional help on previewing reports, see the "Print Preview" help topic.

For additional information, please view the online help provided with the program or obtain the full manual from the CD-ROM or web site. P
multi-selection. To multi-select in a data grid that support multi- selection, hold down the <Ctrl> key while clicking on the rows you wish to

a report from the drop-down menu to generate a report based on the selected vehicles on the "Equipment Manager" screen.
b there can be many "Maintenance Tasks", "Repairs", or "Parts" on the corresponding tabs. For example, if you select the first record on th

nce service for the year. To do this:

r the selected service only.

s" topic for more information.

upport@mtcpro.com) and online technical support resources.

nd downloaded from our website in the "Support" area.

upgrade to the new version. Major upgrades are discounted to all customers with prior versions of the software.

u can print the manual for the program directly from the CD-ROM.

xpect to receive your software within 3-5 business days.

e via e-mail within 24 hours.

 e day during normal business hours.

ads". Finally, choose your program (Auto Maintenance Pro).

hly or more frequently if required. Upgrades (major revisions) that significantly enhance the software by providing major feature enhancemen

Standard or Professional).

nerate a compressed backup onto a floppy disk or to any location you specify. To restore your data, click the "File" menu from the main me

epairs Editor". Make the necessary alterations to the list from there.

n. Then, click the "PM Setup" button on the toolbar to display the "PM Setup" screen. From there, you can alter any PM service's last perform

The corrupt database error can easily be fixed. On the main menu screen, click "Tools" menu and choose "Optimize/Repair Utility". Next, c
gram after the utility is complete. That will take care of the problem.

ose "Export". You can export to an Excel spreadsheet, text file, HTML, or XML formats. For example, RIGHT click on the vehicle object listin
9 edit parts inventory 47 edit vehicle data 22
nd overall operating costs to help prevent future problems and increase your resale value. Print detailed reports and specify report-filtering c

rmed, viewing maintenance history, and reporting.

nance Pro can automatically determine when they are next due. Once initially configured, you should not need to visit this screen again as
d when calculating Cost Per Mi/Km/Hr. For example, if you are just starting to track maintenance on a vehicle with 30,000 miles, enter 30,00

ds read "(click to define)" when you are adding a new vehicle. Simply click on the "(click to define)" text to define the label. An input box will

e Date and Base Mileage figures for the last performed data. To learn more on the "PM Setup" screen, see the "PM Setup" help topic. Note

ce service would be an "Oil & Filter Change" with a 90 day or 3,000 mi/km interval. Auto Maintenance Pro uses these interval parameters to

main screen. Then, you can gain access to the "PM Schedule Setup" screen

ed" color are due or overdue for service. Vehicles that are shaded a "yellow" color are SOON due for service as per the threshold settings in

ve maintenance schedule settings you define for your vehicles. The configuration of preventive maintenance schedules was discussed in an
nd "Notes" tab to maintain information about the vehicle. The tabs are discussed in more detail below.

is briefly described below.

were indicated by your maintenance entry. In addition, a historical record will be written for the vehicle indicating the services performed, c

ctive due date/meter. In addition, the maintenance entry details will be recorded in the maintenance history for the vehicle.
 be selected on this screen by using the <Ctrl> or <Shift> keys. As you select multiple history records, the PM, Repairs, and Parts tabs w

nce history screen is displayed.

ort that does not have any date criteria available will not display the date filtering options.
m the CD-ROM or web site. Please visit w w w .mtcpro.com frequently for the latest updates and information.

d when calculating Cost Per Mi/Km/Hr. For example, if you are just starting to track maintenance on a vehicle with 30,000 miles, enter 30,00

ds read "(click to define)" when you are adding a new vehicle. Simply click on the "(click to define)" text to define the label. An input box will
e Date and Base Mileage figures for the last performed data. To learn more on the "PM Setup" screen, see the "PM Setup" help topic. Note

were indicated by your maintenance entry. In addition, a historical record will be written for the vehicle indicating the services performed, c

ctive due date/meter. In addition, the maintenance entry details will be recorded in the maintenance history for the vehicle.

hile using Auto Maintenance Pro:

hosen schedule) will have the "Last Date Performed" and "Last Performed Meter" set to the "Base Date" and "Base Mi/Km/Hrs" respectively
a starting point. If you have old maintenance records you plan to enter into Auto Maintenance Pro, enter in the earliest date and mileage fo

be selected on this screen by using the <Ctrl> or <Shift> keys. As you select multiple history records, the PM, Repairs, and Parts tabs w
onal information). Use the "Print" button to print the selected schedule information.
were indicated by your maintenance entry. In addition, a historical record will be written for the vehicle indicating the services performed, c

ctive due date/meter. In addition, the maintenance entry details will be recorded in the maintenance history for the vehicle.
 will allow you to provide filtering to the data (if desired). For additional information on filtering, see "Data filtering methods" in the " Tips & T

port that does not have any date criteria available will not display the date filtering options.
m the CD-ROM or web site. Please visit w w w .mtcpro.com frequently for the latest updates and information.
cking on the rows you wish to be selected.

nager" screen.
ou select the first record on the "History Entries" tab, the corresponding PM, repairs, and parts, will be displayed based on the selected entr
ng major feature enhancements are priced at a discount to existing customers. Upgrading is always optional.

"File" menu from the main menu screen, and choose "Restore". Then, choose the backup file you wish to restore into Auto Maintenance Pr

r any PM service's last performed data.

ptimize/Repair Utility". Next, click the "Optimize/Repair Now" button

click on the vehicle object listing and choose "Export". Choose your export format, and click the "Export" button. The report data is also expo
ts and specify report-filtering criteria to analyze only the data you need. Auto Maintenance Pro also tracks vendors, fuel purchases, insuran
ed to visit this screen again as Auto Maintenance Pro will automatically update these values when history is recorded via a maintenance en
with 30,000 miles, enter 30,000 miles into this field. If you have old maintenance records you plan to enter into Auto Maintenance Pro prior

ne the label. An input box will be displayed showing the current label name. Alter the name to your liking and then click "Ok".

he "PM Setup" help topic. Note: If you choose "No", You can always configure the "Last Performed" data at a later time by clicking the "Last

es these interval parameters to inform you when maintenance is due for a vehicle. Auto Maintenance Pro ships with over 80 default PM ser

as per the threshold settings in the program options.

schedules was discussed in an earlier section.

ating the services performed, costs, and other details.

or the vehicle.
PM, Repairs, and Parts tabs will be populated with the details of ALL selected records..
with 30,000 miles, enter 30,000 miles into this field. If you have old maintenance records you plan to enter into Auto Maintenance Pro prior

ne the label. An input box will be displayed showing the current label name. Alter the name to your liking and then click "Ok".
he "PM Setup" help topic. Note: If you choose "No", You can always configure the "Last Performed" data at a later time by clicking the "Last

ating the services performed, costs, and other details.

or the vehicle.
 "Base Mi/Km/Hrs" respectively (i.e. Oil Change; last performed on 1/22/2005
he earliest date and mileage for which you have records for the "Base Date" and "Base Mi/Km/Hrs" fields when adding vehicles into the sof

PM, Repairs, and Parts tabs will be populated with the details of ALL selected records..
ating the services performed, costs, and other details.

or the vehicle.
ring methods" in the " Tips & Tricks" help topic.
yed based on the selected entry.
tore into Auto Maintenance Pro.

n. The report data is also exportable via the preview window.

ndors, fuel purchases, insurance data, registrations, purchasing details, and loan/lease information. Auto Maintenance Pro is very flexible a
ecorded via a maintenance entry. Corresponding menu command: Equipment/Last PM...
to Auto Maintenance Pro prior to 30,000 miles, enter in the earliest mileage for which you have records (ie: 2,300 miles).

then click "Ok".

later time by clicking the "Last PM" button on the main menu screen.

ps with over 80 default PM services that can be used to generate your schedules. Common services like "Oil & Filter Change", "Air Filter Re
to Auto Maintenance Pro prior to 30,000 miles, enter in the earliest mileage for which you have records (ie: 2,300 miles).

then click "Ok".

later time by clicking the "Last PM" button on the main menu screen.
en adding vehicles into the software.
ntenance Pro is very flexible and it is also very easy to use.
,300 miles).

& Filter Change", "Air Filter Replacement", "Tire Rotation",... etc. are already defined for you to use in your maintenance schedules. You ca
,300 miles).
maintenance schedules. You can also define your own custom PM services or simply use the default items we provide.