A+ EDUCATIONAL INSTITUTE

CBSE, ICSE, UP & NIOS COACHING

CLASSES- 5 TO 12

NOTICE WRITING

A notice is a formal means of communication. The purpose of a notice is to announce

or display information to a specific group of people. Notices are generally meant to
be pinned up on specific display boards whether in schools or in public places. Notices
issued by the government appear in newspapers.

Format:
A notice should be written in the following format:
• the name of the organisation issuing the notice
• the title ‘NOTICE’
• a heading to introduce the subject of the notice
1 ,
• the date
TE 006 66
the body of the notice U
•

T IT 410
the writer’s signature, name (in block letters) and designation
•
S 8 notice
IN ,issuing,the
Name of organisation/office
Date N ALNotice
5 2 2
T IO 44Heading 4
U CA 808 Body of letter
ED :-9
Signature
A+ iName
t1
Un Designation
Points to remember:
• A well-written notice must inform the readers about the 5 Ws:
— What is going to happen, (that is, the event)
— Where it will take place
— When it will take place (that is, the date and time)
— Who can apply or is eligible for it
— Whom to contact or apply to (that is, the issuing authority)
• Only the most important points should be written.
• A.O.D. – that is, any other detail given in the question.
• One is free to add any relevant information not included in the question.
• The sentences should be short and grammatically accurate.

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

• They should be in the passive voice as far as possible.

• The notice should be presented within a box.
• The word limit for a notice is 40–50 words (only the words in the body of
the notice are counted).
• Information given in a notice must be clear and should not cause any
misunderstanding or confusion.
• A notice must be catchy and appealing – it should attract the reader’s
attention at once.
• Increase the visual appeal of your notice by using bold letters, catchy slogans,
striking words and phrases, etc.
• Standard abbreviations are allowed.
1 ,
Marking scheme
TE 006 66
The name of the organisation, ‘NOTICE’, the heading and the date
I
The name and designation of the person writing
T 10 —— 2½marks
U
mark
S T 84
Placing the notice within a box IN , , — ½ mark
Content and language
N AL 522 — 2 marks
Adherence to the word
O is important:
Ilimit 4 4
T 4
• If the U CA 8
candidate 0 8 the word limit by 2 or 3 words, ½ mark is deducted.
exceeds
•
D -9 the word limit by 4 or more words, 1 mark is deducted.
IfEhe/she exceeds
A+ it1: Value points in a notice
U n
Meeting
Date:
Time:
Venue:
Agenda:
Purpose:
Who to attend:
Contact Address:
Specific Instructions:

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

Lost and Found

Article lost/found:
Date:
Time:
Place:
Identification marks:
Contents:
Whom to contact:
When and where:
Events
Name: ,
1
Date:
Occasion: TE 006 66
U
Time: T IT 410
S
Venue:
IN , ,8
Eligibility:
N AL 522
Contact address:
T IO 444
Specific information:
U CA 808
ED :-9 Tours / Camps / Exhibitions
A+ it1 Name and nature:
Un Occasion:
Venue:
Date:
Objective-information, invitation, appeal:
Entry fee:
Time duration:
Contact address:
Specific instructions – dos and don’ts:

Sample notices:
1. The Residents’ Welfare Association, Green Park is organising a ‘Holi Fiesta’
in the locality. As the president of the association, draft a notice in not
more than 50 words informing the residents about the same. Give other
essential details too.

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

Residents’ Welfare Association

Notice
10 Jan 2007
Holi Fiesta
The Residents’ Welfare Association is organising a Holi bash in the colony
as per the following details:
Date : 17 February 2007
Time : 9 am to 5 pm
Venue : Green Park Club
The residents are requested to come along with their families and friends
and add colour to the rejoicings. 1 ,
Ravi TE 006 66
U
Ravi Kumar
President, RWA T IT 410
I NS ,8
2. On the occasion of NationalL
A Science and
2 ,Technology Day, the school has
N 4Fair.
decided to organise aOScience 2
5 Vikram, the secretary of the Science
Society, wants to I 4 of the office bearers of the society to
T call 8a meeting
4
discuss the
A
Carrangements
0 for the fair. Write a notice is not more than 50
D U 8
E :-9
words.
A+ it1 Delhi Public School, New Delhi
Un Notice
13 April 2007
Meeting of Science Society
On the occasion of National Science and Technology Day, the school has
decided to organise a fair. All office bearers are requested to attend a meeting
in the School Library on 16 April 2005 at 10 am to discuss the arrangements
for the fair.
Vikram
Vikram Singh
(Secretary, Science Society)

3. Ram Lakhani is the Head Boy of Bhavan Vidyalaya, Chandigarh. He and

some other students of the school are touched by the plight of the poor

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

and the destitute in the state-run homes, and wish to make a difference in
their lives by lessening their sufferings. They decide to raise funds for this
purpose. Write a notice, not exceeding 50 words, making an appeal for
generous donations.
Bhavan Vidyalaya, Chandigrah
Notice
6 May 2007
Attention Please!
Lend a Helping Hand
Your help and co-operation are required to make a difference in the lives of
the less fortunate living in the state-run homes. Donate generously. Deposit
your contribution to the undersigned by 13 May 2007. The money so raised 1 ,
TE 006
will be spent on medicines and clothes for the inmates. 66
Ram
U
T 10
T I
Ram Lakhani
N S ,84
(Head Boy) I ,
L
A the 2 2
4. You are Parthasarthy N
O 44
Mishra, 5 Head Boy of St John’s High School,
Dalhousie. You
I
Thave been
4asked to write a notice regarding a sports kit
C A 8
0 playground. Write the notice in not more than 50
bag found
D Uon the9school
8
E Invent
words.
: -necessary details.
+
A it1 St John’s High School, Dalhousie
Un Notice
10 April 2007
Found – A Sports Kit Bag
A sports kit bag was found on the playground on 9 April 2007 during the
recess period. Anyone who has misplaced a grey sports bag with huge
pockets can collect it from the undersigned within two days, that is, by 12
April 2007.
Parth
Parthasarthy Mishra
(Head Boy)

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

5. You are the cultural secretary of your school. Write a notice in about 50
words inviting the names of students who would like to participate in the
variety programme that you are planning in aid of an old age home in
your city. Items may be in the form of solo and group singing, mono-
acting, magic show, dance performance, etc. Trials for the most suitable
participants will be held during the zero period everyday.
Blooming Flowers School
Notice
10 July 2007

Sandhya Tara
Our school is organising a cultural programme to collect funds for ‘Sandhya
Tara’, a home for the elderly. We plan to include a dance drama, mono 1 ,
TE 006
acting, a magic show and other items. Students who wish to participate66
U
T IT 410
should submit their names to the undersigned before 20 October 2007.
Trials will be held daily in the zero period.
N S ,8
S Walia I
SandeepWalia A L 22,
Secretary, Cultural I ON 445
Society
C AT 084
U
ED :-98
A+ it1
Un

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

WORKSHEET 8

1. There is going to be an inter-section debate for all the students of Class VIII on
the topic ‘Tobacco companies should not sponsor sports events’. As the cultural
secretary, draft a notice providing all relevant details in not more than 50 words.
2. You are Krrish, a student of Class VIII. You have lost an expensive watch in the
school premises. Draft a notice to be put up on the school notice board giving
details of the watch and offering a suitable reward. Use not more than 50 words.
3. As president of the student’s council of your school, write a notice is not more
than 50 words asking the students of your school to donate old clothes, books
and bags for the Anubhav Shiksha Kendra, a school for the underprivileged
being run on your school premises.
6 1,
4. The Hindustan Times Pace Programme is planning to hold
T Efun-filled6 6
workshops
on candle making and clay modelling for all Class
I
U students
TVIII 0 00on Children’s
Day in the school. As Keni Pinto, the S Head 4 1 a notice informing
T Boy,8write
students about it. Include necessary
N and,write the notice is not more
Idetails
than 50 words. A L 22,
5. The event managementI ONcompany,
4 4 5Altitudes Expeditions, has organised an
Adventure Trip
C AofTSitlakhet
0 8 4in the summer vacations for interested students of
Classes U and 9IX.8As president of the Excursions Committee, write a notice
DVIII
E
in not more: - 50 words informing students about the trip and inviting them
than
+
A to join. 1
n it
6.UWrite a notice for the school notice board informing the students about the
visit of the Prime Minister in your school on 20.11.2007. Write the notice in
not more than 50 words asking the students to maintain punctuality, cleanliness
and discipline.
7. The school has decided to organise a Christmas Carnival in the Sports Complex.
The Principal has asked you, as the school Prefect, to write a notice about this
carnival, inviting the students and teachers to participate in it. The notice should
be written in not more than 50 words including all the relevant details.
8. The Residents’ Welfare Association, New Friends Colony is organising a Diwali
Bazaar in the locality. As the president of the association, draft a notice in not
more than 50 words informing the residents about the same. Give other essential
details about the Bazaar.

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

9. You are the student editor of Saagar International School, Jaipur. Write a notice
inviting names of those who would like to give articles, stories, cartoons,
crossword, puzzles, jokes, etc for the school magazine. Write the notice in not
more than 50 words.
10. You are Rohan Kapoor, the secretary of the Science Club of your school. Write
a notice is not more than 50 words informing the students about the C V Raman
National Science Exhibition to be held and requesting them to participate in it
enthusiastically. Inform them that outsiders, too, are welcome to this exhibition.

Additional questions for practice

1. As secretary of the Debating Club of your school, Sacred Heart High School,
Chandigrah, write a notice not exceeding 50 words inviting the students to
participate in the Annual Debate for Classes VII and VIII to be held on 6 1 ,
TE 006
November 2006. The topic for the debate is ‘Should uniforms be made 66
compulsory in school?’ U
T 10
2. You are Srinjan, president of the Environment T I Club4 of your school. A notice
N S , 8
I ,regarding the celebration of World
for the school notice board is to be prepared
Environment Day in schoolA L 2 inviting the students to participate
on 15 July 2006,
2
in it by contributing O N
at least seven
4 5 potted plants from each class. Write the
notice in not more T I 50 4 4
C A than08 words.
3. You are U Warden
DChief 9 8 of a Boys’ Hostel. You have noticed that the boys often
E late : -
A+report 1 for the roll-call at night and have a tendency to damage the hostel
t Write a notice informing the hostel inmates that they should refrain
property.
i
n
Ufrom doing so or else they will be penalised. Do not use more than 50 words.
4. You are John/Jane, the secretary of the Arts Club of your school. The principal
has asked you to put up a notice on the school notice board informing students
about the Inter-School Art Competition to be held in your school premises on
9 November 2006. Write the notice in not more than 50 words giving details
like date, time, venue, prize, etc.
5. As president of the Residents’ Welfare Association, Hauz Khas, New Delhi,
draft a notice to be displayed on the society notice board requesting the members
to donate generously for the flood-hit victims in Mumbai. They can donate in-
kind or cash. Give the necessary details in not more than 50 words.
6. You are the secretary of Springleaf Housing Society Welfare Association. Write
a notice to be circulated to all the residents, informing them that there will be
no water supply to your society on 24 and 25 August due to maintenance work
in the underground storage tank. Write the notice within 50 words.

8
A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

7. You are Subhash/Suniti. You have lost your history textbook somewhere on
the school premises. Put up a notice giving a description of the book and
requesting the finder to return it to you. Write the notice in not more than 50
words.
8. Your school is organising ‘English Week’ from 7–11 September. Deepti Joshi is
in charge of the literary club. She writes a notice informing the students about
the event and requesting their active participation. Parents of the students are
also invited. Books by famous authors in English will be displayed, special
reading sessions will be held to encourage the reading habit in children, and
recitation and literary quiz competitions will be held too. Imagine that you are
Deepti. Write the notice in 50 words.
9. You are Sub-inspector Mahender Singh, in charge of the Mubarakpur police
1
station. A 6-year-old boy is reported missing. With the information you receive
,
TE 006 66
from the parents about the physical description of the boy, you get a notice
U
that notice here. T IT 410
written and put up at all the vantage points within your jurisdiction. Reproduce
N S ,8
I
10. The Sales Promotion Manager of a cold drinks
, company has invited your school
L 2
A manufacturing
for a tour of their cold drinks 2 and bottling plant. She has also
O N 5
4 visitors will be given a free drink of their
mentioned that each
T Iof the4young
4
choice. As the
C Ahead boy/head
0 8 girl of your school, write a notice in not more
U 8 the students about the programme. Include the date
than 50Dwords informing
9
E
for the trip: -
and any other detail you think is necessary.
A11.+Your 1
t Bloomdale’s Senior Secondary School, Gurgaon, is organising an
ischool,
n
Uinter-house skit competition to celebrate Independence Day. Scenes from the
struggle for independence are to be depicted. Auditions will be held a week
before the event. You are Lila/Laxman Arya, secretary of the Cultural Society
of your school. Write a notice announcing the event.
12. The principal of XYZ School, Ms Sarbani Sen, knows that her young students
are aware of the threat of terrorism in our lives. She feels that although they
should not live in fear, there are a few precautions that they must keep in mind.
She has a notice put up on the school notice board reminding her students:
• not to pick up any bag, cell phone, doll, or even a pen that may be lying
around
• to report any suspicious incident to a responsible grown-up
• to keep their parents posted about their whereabouts
Write the notice in not more than 50 words and in the correct format.

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA
 A+ EDUCATIONAL INSTITUTE
CBSE, ICSE, UP & NIOS COACHING
CLASSES- 5 TO 12

13. You are Navjot/Nayan of Class VII-C, Sunnydale Senior Secondary School.
You wish to sell your previous year’s Social Studies and Mathematics textbooks.
They are in quite a good condition. Put up a notice on the school notice board
informing your schoolmates about it. Any student who wishes to contact you
regarding the books should do so during the break.
14. You are Ajay Banerji, of XYX School. The football match which your team was
playing against ABC School on 20 September has been cancelled due to the death
of one of the officials of the other school. As the sports captain you have to
inform the members of your school football team. Draft a notice in about 50
words to be put up on the notice board of the games room. Also inform the
team members that the new date for the match will be announced as soon as it is
decided.
15. The students of the four sections of Class VII, Amar Jyoti High School, 1 ,
TE 006 66
Faridabad, are producing and acting in a play, ‘The Postoffice’, with the help of
U
T IT 410
their drama and elocution teacher, Ms Sushma Mathur. The play will be held in
the school auditorium on 2 December 2006 at 11am. All students of the school
S
IN , ,8
are invited. Complimentary passes for two will be issued for the parents of the
AL 522
students of Class VII. Write a notice, with all the above details, to be put up on
N
IO 444
the school notice board.
T
U CA 808
ED :-9
A+ it1
Un

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A+ EDUCATIONAL INSTITUTE
UNIT1: 1/6B, St. JOHN'S CROSSING, AGRA