NOTICE WRITING
Format:
A notice should be written in the following format:
• the name of the organisation issuing the notice with City Name
• the title ‘NOTICE’
• a heading to introduce the subject of the notice
• the date
• the body of the notice
• the writer’s signature, name (in block letters) and designation
Date Notice
Signature
Name
Points to remember:
• A well-written notice must inform the readers about the 5 Ws:
— What is going to happen, (that is, the event)
— Where it will take place
— When it will take place (that is, the date and time)
— Who can apply or is eligible for it
— Whom to contact or apply to (that is, the issuing authority)
• Only the most important points should be written.
• A.O.D. – that is, any other detail given in the question.
• One is free to add any relevant information not included in the question.
• The sentences should be short and grammatically accurate.
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• They should be in the passive voice as far as possible.
• The notice should be presented within a box.
• The word limit for a notice is 40–50 words (only the words in the body of
the notice are counted).
• Information given in a notice must be clear and should not cause any
misunderstanding or confusion.
Value points in a notice (Content)
Meeting
Date:
Time:
Venue:
Who to
attend:
Agenda:
Purpose:
Lost and Found
Article lost/found:
Date:
Time:
Place:
Identification marks:
Contents:
Whom to contact:
When and where:
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Events
Name:
Date:
Occasion:
Time:
Venue:
Eligibility:
Contact
Specific information:
Tours / Camps / Exhibitions
Name and nature:
Occasion:
Venue:
Date:
Objective-information, invitation, appeal:
Entry fee:
Time duration:
Contact
Specific instructions – dos and don’ts:
Sample notices:
1. The Residents’ Welfare Association, Green Park is organising a ‘Holi Fiesta’
in the locality. As the president of the association, draft a notice in not
more than 50 words informing the residents about the same. Give other
essential details too.
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Residents’ Welfare Association, Green Park
Notice
6 Jan 2025
Holi Fiesta
The Residents’ Welfare Association is organising a Holi bash in the colony
as per the following details:
Date : 7 Feb 2025
Time : 9 am to 5 pm
Venue : Green Park Club
The residents are requested to come along with their families and friends
and add colour to the rejoicings.
Ravi
Ravi Kumar
President,
RWA
2. On the occasion of National Science and Technology Day, the school has
decided to organise a Science Fair. Vikram, the secretary of the Science
Society, wants to call a meeting of the office bearers of the society to
discuss the arrangements for the fair. Write a notice is not more than 50
words.
Delhi Public School, New Delhi
Notice
13 April 2024
Meeting of Science Society
On the occasion of National Science and Technology Day, the school has
decided to organise a fair. All office bearers are requested to attend a meeting
in the School Library on 16 April 2024 at 10 am to discuss the arrangements
for the fair.
Vikram
Vikram Singh
Secretary
Science Society
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3. Ram Lakhani is the Head Boy of Bhavan Vidyalaya, Chandigarh. He and
some other students of the school are touched by the plight of the poor
and the destitute in the state-run homes, and wish to make a difference in
their lives by lessening their sufferings. They decide to raise funds for this
purpose. Write a notice, not exceeding 50 words, making an appeal for
generous donations.
Bhavan Vidyalaya, Chandigrah
Notice
6 Jan 2025
Attention Please!
Lend a Helping Hand
Your help and co-operation are required to make a difference in the lives of
the less fortunate living in the state-run homes. Donate generously. Deposit
your contribution to the undersigned by 13 Feb 2025. The money raised
will be spent on medicines and clothes for the inmates.
Ram
Ram Lakhani
Head Boy
4. You are Parthasarthy Mishra, the Head Boy of St John’s High School,
Dalhousie. You have been asked to write a notice regarding a sports kit
bag found on the school playground. Write the notice in not more than 50
words. Invent necessary details.
St John’s High School, Dalhousie
Notice
10 April 2024
Found – A Sports Kit Bag
A sports kit bag was found on the playground on 9 April 2024 during the
recess period. Anyone who has misplaced a grey sports bag with huge
pockets can collect it from the undersigned within two days, that is, by 12
April 2024.
Parth
Parthasarthy Mishra
Head Boy
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5. You are the cultural secretary of your school. Write a notice in about 50
words inviting the names of students who would like to participate in the
variety programme that you are planning in aid of an old age home in
your city. Items may be in the form of solo and group singing, mono-
acting, magic show, dance performance, etc. Trials for the most suitable
participants will be held during the zero period everyday.
Model School , Agra
Notice
10 July 2024
Cultural Show
Our school is organising a cultural programme to collect funds for ‘Sandhya
Tara’, a home for the elderly. We plan to include a dance drama, mono
acting, a magic show and other items. Students who wish to participate
should submit their names to the undersigned before 20 October 2024.
Trials will be held daily in the zero period.
S Walia
SandeepWalia
Secretary
Cultural Society
PRACTICE QUESTIONS:
1. There is going to be an inter-section debate for all the students of Class VIII on
the topic ‘Tobacco companies should not sponsor sports events’. As the cultural
secretary, draft a notice providing all relevant details in not more than 50 words.
2. You are Krrish, a student of Class VIII. You have lost an expensive watch in the
school premises. Draft a notice to be put up on the school notice board giving
details of the watch and offering a suitable reward. Use not more than 50 words.
3. As president of the student’s council of your school, write a notice is not more
than 50 words asking the students of your school to donate old clothes, books
and bags for the Anubhav Shiksha Kendra, a school for the underprivileged
being run on your school premises.
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4. The Hindustan Times Pace Programme is planning to hold fun-filled workshops
on candle making and clay modelling for all Class VIII students on Children’s
Day in the school. As Keni Pinto, the Head Boy, write a notice informing
students about it. Include necessary details and write the notice is not more
than 50 words.
5. The event management company, Altitudes Expeditions, has organised an
Adventure Trip of Sitlakhet in the summer vacations for interested students of
Classes VIII and IX. As president of the Excursions Committee, write a notice
in not more than 50 words informing students about the trip and inviting them
to join.
6. Write a notice for the school notice board informing the students about the
visit of the Prime Minister in your school on 20.11.2007. Write the notice in
not more than 50 words asking the students to maintain punctuality, cleanliness
and discipline.
7. The school has decided to organise a Christmas Carnival in the Sports Complex.
The Principal has asked you, as the school Prefect, to write a notice about this
carnival, inviting the students and teachers to participate in it. The notice should
be written in not more than 50 words including all the relevant details.
8. The Residents’ Welfare Association, New Friends Colony is organising a Diwali
Bazaar in the locality. As the president of the association, draft a notice in not
more than 50 words informing the residents about the same. Give other essential
details about the Bazaar.
9. You are the student editor of Saagar International School, Jaipur. Write a notice
inviting names of those who would like to give articles, stories, cartoons,
crossword, puzzles, jokes, etc for the school magazine. Write the notice in not
more than 50 words.
10. You are Rohan Kapoor, the secretary of the Science Club of your school. Write
a notice is not more than 50 words informing the students about the C V Raman
National Science Exhibition to be held and requesting them to participate in it
enthusiastically. Inform them that outsiders, too, are welcome to this exhibition.
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