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Determining Venues Checklist

The document provides a checklist for determining event venues. It includes questions about whether the event requires multiple venues, the services and facilities available at venues, accommodations for people with disabilities, weather contingencies, site hazards, emergency response considerations like mass casualty triage areas, crowd control, and protest areas. The checklist aims to ensure venues can adequately support events while planning for potential issues.

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Victor Rella
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23 views2 pages

Determining Venues Checklist

The document provides a checklist for determining event venues. It includes questions about whether the event requires multiple venues, the services and facilities available at venues, accommodations for people with disabilities, weather contingencies, site hazards, emergency response considerations like mass casualty triage areas, crowd control, and protest areas. The checklist aims to ensure venues can adequately support events while planning for potential issues.

Uploaded by

Victor Rella
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DETERMINING VENUES CHECKLIST

Question Yes No

Will staging the event require multiple venues?  

Is this kind of event normally conducted at a fixed facility?  

Will a fixed facility be used in ways that may not be considered normal for  
that facility?

Is the event regularly conducted at a temporary venue?  

Is the event a “one-of-a-kind” project at a temporary venue?  

What services/utilities are available at the venue?  

Will additional services and utilities be required at the venue?  

Is there a need for backup services or utilities (i.e., redundant systems)?  

Are shelter facilities available at:


• Transport pickup and dropoff areas?  

• Spectator and official viewing areas?  


• Seated eating areas?  
• Pedestrian thoroughfares?
 
• First aid and medical centers?
• Competitor and officials marshaling areas?  

 

Will the event continue during the hours of darkness?  

Have you provided for the needs of people with disabilities?  

Does the date of the event conflict with other events to be conducted in the  
area?

Will seasonal weather require any special contingency planning?  

Have you surveyed the proposed site (particularly outdoor sites) for inherent  
hazards associated with location, and have any been identified? For example,
do utility lines that could be brought down by a severe storm traverse the
site? Is the site adjacent to a waterway prone to flooding?

Is the site layout such that, in the event of a mass casualty incident, space is  
available for an onsite triage area to permit stabilizing medical treatment
before critical patients are transported to local health care facilities?

Is such an area accessible to ambulances to eliminate the need for carrying  


patients long distances?
Question Yes No

Does the site allow for mass decontamination considerations?  

Have site emergency evacuation considerations been addressed?  

Does the site allow for adequate crowd regulation by means of, for example,  
existing regimented seating areas or flow barriers?

Are spectator overflow areas available to prevent crowd crush should  


spectator turnout significantly exceed expectations, a common phenomenon
at rock concerts?

In an urban setting, as is characteristic of a stadium venue, could the  


adjacent streets on all sides be closed to other than emergency, service, and
resident vehicles, creating a perimeter for access as well as a buffer zone?

Is a staging area for protestors available? Is it required?  

Note: A universal map/grid referencing system for the entire event footprint should be developed in
advance for all attendees and event staff (including public safety personnel) to allow for rapid
identification of event-specific facilities and other locations in an emergency.

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