Name: Rutu Ghatge

Roll no. 33
Assignment No:- 04

Letter/Application Writing

What is meant by a letter?

A letter is a written message that can be handwritten or printed on paper. It is

usually sent to the recipient via mail or post in an envelope, although this is not
a requirement.

A letter can be:

● A written message conveyed from one person (or group of people) to

another through a medium
● A direct, written message that is usually sent some distance from one
person to another, or even to a group of persons or an organization
● A written communication containing a grant
● A single piece of type
● A style of type

A letter can also mean:

● A written message that is usually put in an envelope and sent by post

● A written conversation between two parties
● A sorting technique that orders entries based on each character in a
heading without regard for spaces or punctuation
 ● A dismissal notice
● The letters and numbers which identify a person, vehicle, or organization
that is broadcasting on the radio or sending messages by radio
● A literal interpretation, an interpretation based on the exact wording

There are several types of letters, including:

● Formal letters: Used to convey official business and information

● Informal letters: Used to communicate with friends and family
● Letters of recommendation: Used to endorse an individual for a specific
role
● Cover letters: Used when applying for a job
● Business letters: Used to contain commercial information
● Letters of resignation: Used to certify your departure from your current
employment
● Letters of intent: Used to outline an agreement in principle between two
or more parties
What is meant by an Application?

Application Letter is a letter written for a variety of purposes in our day to day
activities which can be domestic or professional. It is a liability conferred upon
the sender by an authority. In such a liability the sender is expected to explain,
inform/pre-inform the authoritative receiver about particular ongoing/upcoming
activities, events, process or procedures. It is also a written request when written
for assistance, admission, employment, favour, information, permission, service
etc. A letter of application is also an accompanying document as and when
required. When it does so it is known as Cover Letter. An application letter is
largely a formal type of letter as it follows a predefined format which is
applicable to most type of application letters.
An application letter is a document that you send to potential employers to
secure a position or get an invitation to an interview. The letter provides the
recruiting managers with essential information that describes your skills,
passion, experience and educational background. It should also inform the
employer why they should consider you for the position. When written well, the
application letter positions you as a better candidate than other applicants.
Although most employers don't request an application letter, you can include
one while sending your cv.

Types of Application Letters

● Application letter for teachers

● Application letter resume
● Bursary application letter / application for grant
● Business application letter
● Internship application letter / application letter for internship
● Job application letter / application letter for job
● Leave application letter
● Loan application letter
● School application letter
● Scholarship application letter / application letter for scholarship
● Visa application letter
Format and Structure of a Letter & Application

Application Format Letter Format

An application format usually A letter's format typically

contains a header, personal comprises the date, the sender's
information, education and job address, the recipient's address, a
background, skills and qualifications, greeting, the letter's body, a
references, and a conclusion. closure, and the sender's signature.
A letter's structure is frequently
informal and less formal than an
application's.

Here's a quick guide on the format of The following is a general guide

an application. on letter format and structure:

Heading Heading

This section contains the sender's full This section contains the sender's
name, address, city, state, zip code, full name, address, city, state, zip
and date. code, and date.
Introduction Salutation

This section contains concise and The salutation section contains

clear explanations of your application greetings for the recipient of the
and expectations from this letter. Based on the relationship
opportunity. between sender and receiver,
salutations vary. Salutations begin
with "Dear" and are followed by
the recipient's name. If the sender
is unsure about the recipient's
name, the sender can start with
"Dear Sir/Madam" or "To Whom
It May Concern."

Personal Information Body

In this section, applicants usually The body section contains the

introduce themselves. central theme or purpose of the
letter. Here the sender explains the
purpose and includes essential
information in an
easy-to-understand manner. They
are sometimes followed by key
points to express the desired
outcome that the sender expects
from the recipient.
Education and Work Experience Closing

This section contains applicants' The closing section expresses

education and work experience, appreciation, goodwill, or well
listing their professional history, wishes, such as "Sincerely" or
skills, accomplishments, or "Best Regards," followed by name
certifications that might help them and signature.
stand out.

Skill and Abilities Footer

This section is the follow-up section In this section, the sender includes
of the previous section. This section their phone number and email
contains specific skills and abilities address.
relevant to the position they are
applying for.

Additional Information

This section contains information

such as references.
Conclusion
This section includes a summary of
about applicant's personality, why
they are best fit for the position, and
why they are interested in the
opportunity. After this brief overview,
the applicant expresses gratitude in
this section and ends the application.
Key Differences between the Letter and Application

Context Letter Application

Purpose To convey personal To use officially for a job, loan, or

information, thoughts, any other specific opportunity.
feelings, or casual
communication.

Tone Its more informal, personal, Its official, more formal, and
and expressive business-like

Format It follows standard business It follows a structured format with

letter format, with a formal salutations and sections for
heading, date, salutation specific qualifications and skills.

Content It focuses on a single topic Typically includes detailed

and expresses personal information about the candidate,
thoughts such as such as personal and contact
congratulations, wishes, etc information, school and job
experience, skills and talents, and
other pertinent information.
Example of Formal Letter
Letter to the Editor about a road that needs repair

Rutu

25, SS Street

Cheran Nagar

Coimbatore 641023

8th September, 2019

To,

The Editor

The Hindu

Coimbatore

Subject: Repair of the road in Cheran Nagar.

Sir,

I would like to bring to your notice that the people in and around Cheran Nagar
have been facing difficulties in travelling back and forth because of the bad
condition of the roads there. We have appealed to the Municipality, but there has
not been any response on the issue so far.

As our appeals to their office have had no effect, we believe that perhaps a
mention in the media would be of great help. Since the beginning of the last
month, the roads in Cheran Nagar have been almost impassable. The surface is
badly broken up by the heavy rains, and on a dark night, it is positively
dangerous for vehicles to pass that way. Moreover, there are heaps of road metal
on both sides of the road, which leave very little room in the middle. The
residents of the area have been inconvenienced in this way for weeks.

The situation is becoming worse. There have been multiple accidents happening
due to this condition. I request you to highlight the seriousness of the matter in
your newspaper so that the road may be properly repaired without further delay.

Thanking You!

Yours sincerely,

Signature

Rutu Ghatge

Resident

Example of Application writing

Job Application letter

Ms. Hannah Micheal

DSC Company
68 Delaware Road
Bloomsbury, CA 09045
(090) 656-87878

20th Dec 2023

Dear Ms. Micheal,

I am writing this letter to apply for a junior programmer position advertised in
your organisation. As requested, I am enclosing a completed job application, my
certificates, my resumes, and four references in this letter.

The opportunity presented in this listing is exciting. I believe that my firm and
years of technical experiences and education will make me a competent person
for the position. The main strengths that I have, which I will contribute to this
position include:

● I have designed, developed and supported many different live use

applications.
● I continuously work towards achieving my goals through hard work
and excellence.
● I provide exceptional contributions to the needs and wants of the
consumers.
● I have a Bachelor of Science degree in Computer Programming.
Additionally, I have in-depth knowledge of the complete cycle of a
soft development project. Whenever the need arises, I learn new
technologies.
● I can be reached on 878-878-7878.

Thank you for your time and consideration.

Sincerely,

Rutu Ghatge.