Guidelines

for the
Completion of the
Harmonised
SIRE-CDI Crew Matrix
Issued by:
CDI
St. Martins House,
Ockham Road South,
East Horsley,
Surrey KT24 6 RX
United Kingdom
Email: info@cdi.org.uk
www.cdi.org.uk
Oil Companies International Marine Forum
29 Queen Anne’s Gate
London SW1H 9BU
United Kingdom
Telephone: +44 (0)20 7654 1200
Email: enquiries@ocimf.org
www.ocimf.org

© Oil Companies International Marine Forum and CDI

First Edition – 15 August 2023

CDI
The CDI is a chemical industry organization, incorporated under the law of the Netherlands as the Stichting Chemical
Distribution Institute (CDI) and operates as a non-profit making foundation.

CDI Marine (CDI-M) was created in 1994 by the chemical industry for the chemical industry in order to constantly improve the
safety and quality performance of marine bulk transportation for the chemical industry; and to provide chemical companies
with cost effective systems for risk assessment, thus assisting their commitment to Responsible Care and the Code of
Distribution Management Practice

CDI-M now provides annual inspection reports on the world fleet of chemical and liquid petroleum gas (LPG) tankers with over
1,000 ship owners and over 6,500 ships participating in the scheme. The inspections are conducted by over 100 globally CDI-M
Accredited inspectors located in ports around the world. CDI-M provides a single set of reliable and consistent inspection data
which chemical companies can use with confidence in their risk reduction process.

Oil Companies International Marine Forum (OCIMF)

Founded in 1970, the Oil Companies International Marine Forum (OCIMF) is a voluntary association of oil companies having an
interest in the shipment and terminalling of crude oil, oil products, petrochemicals and gas, and includes companies engaged in
offshore marine operations supporting oil and gas exploration, development and production.

Our vision is a global marine industry that causes no harm to people or the environment.

Our mission is to lead the global marine industry in the promotion of safe and environmentally responsible transportation of
crude oil, oil products, petrochemicals and gas, and to drive the same values in the management of related offshore marine
operations. We do this by developing best practices in the design, construction and safe operation of tankers, barges and
offshore vessels and their interfaces with terminals and considering human factors in everything we do.

Terms of Use
While the advice given in this programme document (“Paper”) has been developed using the best information currently
available, it is intended purely as guidance to be used at the user’s own risk. No responsibility is accepted by the Oil Companies
International Marine Forum (“OCIMF”), CDI, the membership of OCIMF, CDI or by any person, firm, corporation or organisation
(who or which has been in any way concerned with the furnishing of information or data, the compilation or any translation,
publishing, supply or sale of the Paper) for the accuracy of any information or advice given in the Paper or any omission from the
Paper or for any consequence whatsoever resulting directly or indirectly from compliance with, or adoption of or reliance on
guidance contained in the Paper even if caused by a failure to exercise reasonable care.

2 Issue date: 15 Aug 2023

The online Crew Matrix should be completed for all officers and/or engineer officers on board the ship and should
be updated each time a change of crew occurs. It is the vessel operator's responsibility to ensure that the details in
the Crew Matrix are up to date.
The Crew Matrix in the SIRE database can be updated in the following ways:
1. Direct Input: By using the OCIMF-SIRE website to directly input the data for each crew. Using this
method any operator registered in the OCIMF-SIRE database can access their fleet of ships and update
their Crew Matrix as required.
2. Web Services: By using web services, data from a vessel operators crew management software can be
automatically imported into the OCIMF-SIRE website. Technical details and guidance on the use of
web services can be obtained by contacting OCIMF.
The Crew Matrix in the CDI database is updated via direct input.
Each operator who is registered with CDI can access their fleet of ships and update their Crew Matrix using the CDI
web site and the ship operator’s unique username and access details.
When updating the Crew Matrix all fields must be completed. The details of each field are outlined below.

Rank.
A drop-down list of ranks is provided, and the appropriate rank is to be selected from this list.

Nationality.
Please enter the first two letters and a list of countries will appear, and then select the appropriate country of
nationality from the drop-down list provided.

Certificate of Competency.
A drop-down list of the Certificates of Competency is provided, and the appropriate Certificate of Competency is to
be selected from this list.

Issuing Country.
Please enter the first two letters and a list of countries will appear. Then select the appropriate country under
whose administration the Certificate of Competency has been issued.

Administration Acceptance.
If the Certificate of Competency is not issued by the same administration as the flag State of the vessel, then an
endorsement (or a separate document) by the flag state is required which attests the recognition of that certificate
by the administration of the vessel’s Flag State.
Where an officer and/or engineer officer has applied for endorsement (or a separate document) of their Certificate
of Competency from the flag state of the vessel, select “Applied for” from the dropdown. Documentary proof of an
application for endorsement must be available for inspection.

Tanker Certificate.
The Certificate of Competency will contain an endorsement identifying the type and level of tanker training that the
officer and/or engineer officer has completed.
The officer and/or engineer officer could have completed any combination of the three (Oil, Chemical & Gas) types
of tanker training. From the drop-down list select the appropriate combination of tanker certificates that the officer
and/or engineer officer possesses.
If the officer and/or engineer officer does not have any Tanker Training, then select “None”.

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Specialised Tanker Training.
The Master, Chief Mate, Chief Engineer, Second Engineer and any person with immediate responsibility for loading
and discharging and care in transit or handling of cargo are required to possess a certificate of advanced training for
that vessel type. Some Administrations interpret this to mean all watchkeeping deck officers are required to
possess a certificate of advanced training. All officers should, possess a Certificate of Basic Training.
Select the appropriate level of specialised tanker training that the officer and/or engineer officer possesses from the
drop-down list provided. If the officer and/or engineer officer possesses both, basic and advanced certificates then
select “Advanced”.

Radio Qualification.
Select “Yes” if the officer and/or engineer officer possesses GMDSS certification.

Years in Service: Operator.

Enter the total number of years that the officer and/or engineer officer has been with the Operator. The total
number of years, in decimals of a year, is to be entered.
In the SIRE database, the time entered in this column is automatically updated until the officer and/or engineer
officer leaves the vessel.

Years in Service: Rank.

Enter the number of years of actual sea service that the officer and/or engineer officer has been in that rank, on
board tankers (oil chemical or gas), as a certificated officer. Actual sea-service, in decimals of a year, is to be
entered.
In the SIRE database, the time entered in this column is automatically updated until the officer and/or engineer
officer leaves the vessel.

Years in Service: Type of tanker.

Enter the number of years of actual sea service that the officer and/or engineer officer has on this type of tanker as a
certificated officer. Actual sea-service, in decimals of a year, is to be entered.
In the SIRE database, the time entered in this column is automatically updated until the officer and/or engineer
officer leaves the vessel.

Years in Service: All types.

Record the total number of years of actual sea service that the officer and/or engineer officer has as a certificated
officer on all types of tankers (oil, chemical or gas). Actual sea-service, in decimals of a year, is to be entered.
In the SIRE database, the time entered in this column is automatically updated until the officer and/or engineer
officer leaves the vessel.

Watchkeeper on this ship.

This requires a “Yes” or “No” response selected from a drop-down list.
This column identifies those officers and/or engineer officers that are responsible for maintaining an independent
watch as part of the ship’s daily bridge or engine room watch keeping schedules whilst they are serving on that
ship.
For vessels that operate in the Unattended Machinery Spaces (UMS) mode, if the officer and/or engineer officer is a
duty engineer as part of the vessel’s UMS routine, then they are considered a watchkeeper on that ship.
In the SIRE database, the response in this column updates the time under “Total Years as Watch-keeping Officer” for
that officer and/or engineer officer accordingly.

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Total Years as a Watchkeeping officer.
Enter the number of years that the officer and/or engineer officer has spent as an independent watchkeeper. Time,
in decimals of a year, is to be entered.
In the SIRE database, the time entered in this column is automatically updated until the officer and/or engineer
officer leaves the vessel.
Enter the officer and/or engineer officer’s total years rounded to one decimal place to record the actual sea service
in years that the officer and/or engineer officer has spent as a watch keeping officer.

Date joined this vessel.

Enter the date that the officer and/or engineer officer joined the vessel.
For CDI: The website will then automatically display the number of months of this 'tour of duty'.

English Proficiency.
The proficiency level of the officer and/or engineer officer’s spoken English should be entered from the options in
the drop-down list.

General Comments.
In the SIRE database, there is a box for ‘General Comments'. This box allows for free text input and the Operator can
add any comments that are considered relevant. Any comments entered will appear at the end of the report.

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