Environmental Health and Safety

Hazardous Material Inventory Control Form

MARSHALL UNIVERSITY - CHEMICAL INVENTORY

Primary Investigator / Faculty Responsible for Area, and Title ,

Person Completing Inventory, and Title ,
Date Inventory Completed and Reviewed by PI or Responsible Faculty

MSDS Hazard
Department Building Room # Chemical Name CAS # Quantity Units Shelf Life
on file? Class
(Example)
Chemistry Science 401 Hydrochloric Acid (40%) 7647-01-0 2 gal yes 8 Not critical

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 Environmental Health and Safety
Hazardous Material Inventory Control Form

Vendor Catalog# List of Hazard Classes

J.T. Baker 123-34-56 Class 1 Explosive

Class 2 Flammable Gas
Class 2 Nonflammable Gas
Class 3 Flammable Liquid
Class 4 Flammable Solid, Pyrophoric, Water Reactive
Class 5 Oxidizer, Organic Peroxide
Class 6 Poison / Toxic
Class 7 Radioactive
Class 8 Corrosive
Class 9 Miscellaneous (Environmental Hazard, Marine Pollutant, etc.)

Health Other Harmful, Irritant, Carcinogen

Nonhazardous
Cannot Be Determined - must submit MSDS to Safety

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List of Hazard Classes

Class 1 Explosive
Class 2 Flammable Gas
Class 2 Nonflammable Gas
Class 3 Flammable Liquid
Class 4 Flammable Solid, Pyrophoric, Water Reactive
Class 5 Oxidizer, Organic Peroxide
Class 6 Poison / Toxic / Inhalation Hazard / Biotoxin/ Infectious Substance
Class 7 Radioactive
Class 8 Corrosive
Class 9 Miscellaneous (Environmental Hazard, Marine Pollutant, etc.)

Health Other Harmful, Irritant, Carcinogen

Nonhazardous

Cannot Be Determined - must submit MSDS to Safety

More Detail for Determining Toxicity For Class 6:
Oral toxicity: a material with an LD50 of ≤300 mg/kg.
Dermal toxicity: a material with an LD50 of ≤1000 mg/kg
Inhalation toxicity: a dust or mist with an LC50 for acute toxicity on inhalation of ≤4.0 mg/L; or a material with a sa
/L; or a material with a saturated vapor conc. in air at 20ºC of more than 1/5 of the LC50 for acute toxicity on inhalation of vapors and with a
ation of vapors and with an LC50 for acute toxicity on inhalation of vapors of < 5000 mL/m3
CHEMICAL INVENTORY INSTRUCTIONS

Below are the instructions for completion of the Chemical Inventory Form. If you have any questions, please call 69

Step 1: Save the blank Chemical Inventory Form to your computer. It is in Microsoft Excel.

Step 2: Review the chemicals that you have. If you haven't used a chemical in 3 years and don't have any pending
colleague or disposing of it by submitting a request for Unwanted Chemical Pickup through Environmental Health &

Chemicals that must be included in the inventory:

all chemicals with a hazard indication on the container label (warning, caution, danger, etc.);
all chemicals and materials used in University laboratories, art studios and other facilities for which a M
all compressed gases;
any flammable paints, solvents, glues, fuels and other petroleum products;
materials that would create an explosive or toxic vapor hazard to unprotected personnel during fire em

Step 3: Complete the columns on the form as outlined below:

Column A - *REQUIRED FIELD* DEPARTMENT: Indicate the name of the University department or office t

Column B - *REQUIRED FIELD* BUILDING: Indicate the building where material is located.

Column C - *REQUIRED FIELD* ROOM: Indicate the room number where material is located. Do not put a
S106, not S-106.

Note: The three preceding fields can be copy/pasted for the whole inventory.

Column D - *REQUIRED FIELD* CHEMICAL NAME: Indicate the proper chemical name of the substance an
concentration listed or if the substance is anhydrous, please indicate in this column. Example: Formaldeh

Be sure to include any prefixes, (i.e., n-butanol). DO NOT USE abbreviations or chemical formulas.

Column E - *REQUIRED FIELD* CAS No.: The Chemical Abstracts Service (CAS) Registry Number may be
container, material safety data sheets (MSDSs) or at online search sites, available below. This information
include dashes in the number. Example: 7768-77-0
Note: Paints, chemical mixtures, and many prepared solutions/cleaners do not have a CAS Number.

Column F - *REQUIRED FIELD* QUANTITY: Indicate the total amount of the chemical using a numerical v
would be recorded as 2.1134 in the QUANTITY column and gallons in the UNITS column.

Column G - *REQUIRED FIELD* UNITS: Indicate liquid chemicals in gallons or liters, solid chemicals in po
the tank

Column H - *REQUIRED FIELD* MSDS On File: Check your MSDS file and ensure that you have an MSDS
obtained from the chemical manufacturer or distributor. Environmental Health & Safety does not maintain
finding an MSDS, see the MSDS Resources link below. Note: MSDS sheets for chemicals no longer in use
item's use was ceased and place the sheet in a "No Longer In Use" folder.

Column I - *REQUIRED FIELD* SHELF LIFE: Indicate the expiration date of the chemical by month and/or
chemicals that are not time sensitive. More information is available below regarding time sensitive chemic
disposed of before they become shock sensitive or explosive.
 Column J - *REQUIRED FIELD* HAZARD CLASS: Review the label on the container and the MSDS. From t
appropriate hazard class(es). If you cannot determine the correct class, choose “Cannot Be Determined”
inventory. Hazard classification provides information concerning adverse reactions of the chemical and pr
class is available, see below.

Column K - *SUGGESTED FIELD* VENDOR: Indicate the name of the vendor or company that manufactur

Column L - *SUGGESTED FIELD* CATALOG NUMBER: Indicate the catalog number for the chemical listed
chemicals they sale.

Step 4: Save the newly updated file and e-mail it to safety@marshall.edu. Your file will be inserted into the Univers
be contacted by Safety & Health if substances you work with are extremely hazardous or strictly regulated. Keep a c
reporting requirement.

RESOURCES AND INFORMATION:

Forms:

Chemical Inventory Form

SAMPLE Chemical Inventory Form

Unwanted Chemical Pickup Request Form

CAS Lookup Sites:

Search the manufacturer's web site for MSDS frequently provides the CAS number

http://www.dep.state.pa.us/physicalproperties/CASNUM_Search.htm

http://www.chemindustry.com/apps/chemicals

http://www.cdpr.ca.gov/docs/chemical/monster2.htm

http://www.commonchemistry.org/

MSDS Information and Lookup Sites:

http://www.marshall.edu/safety/chemical/msds.asp

Chemical Storage and Hazard Class Information:

http://www.marshall.edu/safety/chemical/storage.asp
Time Sensitive Chemicals

http://www.marshall.edu/safety/Chemical/Management_of_Peroxide-Forming_Chemicals.pdf
have any questions, please call 696-3461, or email safety@marshall.edu

years and don't have any pending research that requires it, consider donating to a
p through Environmental Health & Safety.

caution, danger, etc.);

and other facilities for which a Material Safety Data Sheet (MSDS) exists;

rotected personnel during fire emergencies (lead, mercury, magnesium, etc.).

University department or office that controls the hazardous material inventory.

material is located.

e material is located. Do not put a dash (-) between numbers or letters. Example:

e inventory.

hemical name of the substance and/or any common name listed on label. If there is a
this column. Example: Formaldehyde, 10%.

breviations or chemical formulas.

e (CAS) Registry Number may be found for specific chemicals on the chemical
, available below. This information is critical to the effectiveness of the database. Please

do not have a CAS Number.

the chemical using a numerical value ONLY. Example: 2 four liter containers of toluene
e UNITS column.

ons or liters, solid chemicals in pounds or grams, and gases by indicating the size of

d ensure that you have an MSDS for each chemical that you use. The MSDS can be
Health & Safety does not maintain the MSDS for departments. If you have difficulty
ets for chemicals no longer in use must be retained for 30 years, indicate the date the
er.

e of the chemical by month and/or year for time sensitive chemicals. Leave blank for
w regarding time sensitive chemicals. It is very important that hazardous chemicals are
e container and the MSDS. From the choices listed on the spreadsheet, choose the
choose “Cannot Be Determined” and submit an MSDS for this chemical with your
e reactions of the chemical and proper storage. Additional information on the hazardous

ndor or company that manufactures or sales the chemical listed.

og number for the chemical listed. Vendors often have unique numbers assigned to the

ile will be inserted into the University inventory and reviewed by a staff member. You may
dous or strictly regulated. Keep a copy of your inventory for future use as this is an annual
Chemicals.pdf