Job Description
Job Title Executive / Sr. Executive Role Purchase
Department Purchase Grade Junior Management
Location Rabale, Navi-Mumbai Company SRSPPL
Employment Type Full time / Regular Shift General
DIMENSIONS
Reporting Position Manager Purchase Number of Reportees 00
(If any)
Matrix Reporting Department Size 02
Head Designation
JOB PURPOSE
The Purchase Executive for the Research & Development department plays a key role in supporting the
procurement activities necessary for the successful execution of R&D projects. This position involves
collaborating with internal stakeholders, vendors, and the Purchase Manager to ensure the timely and
efficient acquisition of materials, equipment, and services required for ongoing research initiatives.
RELATIONSHIP MATRIX
Internal External
Purchase Manager R&D Vendors and Suppliers
R&D Teams
Quality Control Teams
Inventory Management Teams
Finance Department
Regulatory Compliance Team
IT Department
TASKS, ROLES & RESPONSIBILITIES
Tasks
Vendor Management:
Identify potential suppliers, conduct vendor evaluations, and establish relationships.
Negotiate contracts and agreements with suppliers to secure favorable terms.
Sourcing and Procurement:
Collaborate with internal stakeholders to understand procurement needs.
Source materials, products, and services to meet project and operational requirements.
Cost Negotiation and Budget Management:
Negotiate favorable terms, pricing, and contracts with suppliers.
Implement cost-saving strategies without compromising quality.
Quality Assurance:
Collaborate with quality control teams to ensure procured items meet quality standards.
Address and resolve quality issues with suppliers promptly.
Regulatory Compliance:
Stay informed about relevant laws, regulations, and industry standards.
Ensure all procurement activities comply with regulatory requirements.
Market Research and Analysis:
Monitor market trends and industry developments.
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Job Description
Conduct market research to identify new suppliers and products.
Documentation and Record-Keeping:
Maintain accurate records of procurement transactions, contracts, and agreements.
Ensure compliance with documentation procedures and internal policies.
Collaboration with Cross-functional Teams:
Work closely with various departments, such as production, R&D, and finance, to understand their
procurement needs.
Provide support and guidance on procurement-related matters.
Inventory Management:
Collaborate with inventory management teams to maintain optimal stock levels.
Monitor and track inventory of procured items.
Risk Management:
Identify and assess potential risks in the supply chain.
Develop strategies to mitigate risks and ensure a stable supply of goods and services.
KEY DELIVERABLES:
Purchase Orders
Vendor Contracts and Agreements
Supplier Relationships
Cost Savings and Budget Adherence
Quality Assurance Documentation
Market Research and Analysis Reports
Documentation and Record-Keeping
Inventory Management Reports
Risk Management Strategies
Cross-functional Collaboration
Timely Delivery and Project Support
Continuous Improvement Initiatives
COMPETENCY (KNOWLEDGE, SKILLS & ABILITIES)
Qualification:
Minimum Qualification Graduation
Additional Qualification Post Graduation / Masters
(preferred)
Years of Experience Minimum 4-5 years in Pharmaceuticals Company
Language Preference English, Hindi, and Marathi
Technical Competency
Essential
Supply Chain Management: Knowledge of supply chain principles and the ability to optimize
the supply chain for cost-effectiveness and efficiency.
Market Research and Analysis: Ability to conduct market research to identify potential
suppliers, assess market trends, and make informed procurement decisions.
Vendor Management: Skills in evaluating and selecting suppliers based on criteria such as
quality, reliability, and cost-effectiveness.
Technical Specifications Understanding: Understanding technical specifications of goods and
services to accurately communicate requirements to suppliers and ensure the right products
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Job Description
are procured.
Data Analysis and Reporting: Ability to analyze procurement data, generate reports, and
provide insights to support decision-making processes.
IT Literacy: Proficiency in using various software tools, including Microsoft Excel, for data
analysis, reporting, and general procurement tasks.
Leadership Competency
Essential
Contract Management: Competence in drafting, reviewing, and managing contracts and
agreements with suppliers, including terms and conditions.
Budget
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