i.
The organizing process:
--It involves structuring and arranging resources to achieve organizational goals. It involves
identifying and grouping tasks, defining roles and responsibilities, and establishing a formal hierarchy
of authority.
--The organizing process typically consists of five steps: identification and division of work,
assignment of tasks to individuals or departments, delegation of authority, coordination of activities,
and establishing accountability.
ii. Characteristics of organizing:
- Division of work: Tasks and responsibilities are divided among individuals or departments based on
their skills and expertise.
- Specialization: Employees or departments focus on specific tasks to achieve efficiency and
expertise.
- Hierarchy: A formal structure is created with clear lines of authority and reporting relationships.
- Coordination: Activities and efforts are aligned to achieve organizational objectives.
iii. Importance/Advantages of organizing:
- Facilitates efficiency: Organizing enables resources to be allocated effectively, reducing duplication
of efforts and promoting efficiency in achieving goals.
- Clarifies roles: By defining roles and responsibilities, organizing helps employees understand their
tasks and improves accountability.
- Enhances productivity: Well-organized teams can work cohesively, sharing information, and
collaborating effectively, leading to enhanced productivity.
iv. Principles of organizing:
- Unity of command: Each individual should have a clear reporting relationship and receive
instructions from only one supervisor.
- Span of control: The number of subordinates that a manager can effectively supervise should be
appropriate to ensure effective communication and coordination.
- Authority and responsibility: Individuals should be assigned authority necessary to complete their
tasks, and they should be held responsible for achieving desired outcomes.
- Delegation: Authority and responsibility should be appropriately delegated to lower levels of the
organization, ensuring effective decision-making and empowerment.
2. Define:
i. Delegation of authority and its importance:
Delegation of authority is the process of assigning authority and responsibility to subordinates to
carry out specific tasks. It involves transferring the power to make decisions, take actions, and make
choices regarding particular activities
ii. Elements of delegation:
- Assignment of responsibilities: Clearly assigning tasks and responsibilities to individuals.
- Authority: Granting the necessary authority and decision-making power to complete the assigned
tasks.
- Accountability: Holding individuals responsible for the outcomes and results of their assigned tasks.
- Communication: Establishing clear lines of communication to ensure effective coordination and
feedback.
iii. Process of delegation:
The process of delegation involves the following steps:
- Deciding what tasks to delegate and identifying suitable individuals for delegation.
- Clearly defining the task, including objectives, expected outcomes, and deadlines.
- Assigning the task to the chosen delegate
