Principles of Organization
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ScribdTranslationsPRINCIPLES OF ORGANIZATION
1. INTRODUCTION
The beginning of a business has as its first phase planning, which is where it is clarified
what is going to be done.
Once this phase is completed, we move on to the next one, which is the organization that refers to
in the way of carrying out what was planned.
From what has been mentioned above, it can be said that organization is an essential part of the
administrative process that seeks greater business benefits and in which
structure the form, proportions, and moments in which the company's resources will be used,
in order to achieve the objectives outlined in the planning within the defined time frame with
efficiency and effectiveness.
Therefore, every organization needs to adopt certain principles, which constitute the
platform on which the operations of any entity or company will be carried out.
2. CONCEPT OF ORGANIZATION
Etymologically, the word Organization comes from the Greek origin 'Organon' which means
instrument, tool or that with which one works.
Different concepts of organization from different authors can be found.
Next, we will cite some of them:
According to Henry Fayol, quoted by Hall (1981): defines organization as: to organize a
the business is to equip it with everything necessary for its operation: raw materials,
tools, capital, and personnel.
Porter, Lawler & Hackman (1975): Organizations are made up of individuals or
groups, with a view to achieving certain objectives, through differentiated functions that are
make sure that they are rationally coordinated, directed, and have a certain continuity through
of time.
According to Koontz and Weihrich (1999), the organization is defined as the identification and classification
required activities, set of activities necessary to achieve goals,
assignment to a group of activities to an administrator with authority power, delegation,
coordination, and organizational structure.
In conclusion, it can be said that an organization is a group of people who
interrelate with each other, aimed at performing certain activities or tasks to achieve
objectives through certain planned steps.
3. PRINCIPLES OF ORGANIZATION
The principles of organization are those that establish the foundation for a company
operate appropriately, they help to utilize all the resources of the organization
an orderly and coherent manner to achieve the objectives within the specific time frame, with the
levels of efficiency and effectiveness required.
4. WHAT ARE THE PURPOSES OF ORGANIZATIONAL PRINCIPLES
In general, the principles of organization are directed towards the following:
To be a path to follow and thus be able to reach the business goal.
Simplify the work.
Clearly establish the workflows and communication channels.
Define hierarchy of roles.
Disseminate the traits of organizational philosophy.
Transmit and maintain the organizational culture.
5. WHAT ARE THE PRINCIPLES OF ORGANIZATION?
The principles of organization are as follows:
5.1. TARGET ORIENTATION
The organization must establish a main objective and all activities and tasks must
to revolve around it, which establishes the purpose that drives the company.
The proposed objective must be general and common for all departments of the
organization. If there is no common goal, there is a risk that each
the department sets its own goals and this can affect the good performance of the
organization.
In conclusion, we can say that the objective of the company must be clearly defined.
make sure that everything done goes in the right direction.
5.2. SPECIALIZATION
This principle consists of assigning each individual a duty according to their
skills and qualifications, the person should continue the same job to specialize
in their area, this way it will help increase the productivity of the company.
If each person performs a specific task, they will develop skills and abilities.
that allow them to maximize their performance and effort.
In conclusion, we can say that one must find the right person to carry out a
work or task, everyone must do their part and in this way it will increase the
company productivity.
5.3. HIERARCHY
The hierarchy consists of establishing a center of authority, power must be distributed within it.
from the company to be exercised for the benefit of achieving the objectives.
This chain of command allows for better control over both the tasks that need to be done.
to carry out based on the obtained results. It allows the principles of authority and
responsibility is handled appropriately.
The hierarchy also serves as an incentive for the employees of the organization.
because it presents them with opportunities for professional and employment growth within the company.
In conclusion, we can say that an organization must establish leaders or centers of
authority, that maintains a constant with the rest of the areas, this will help to improve the
communication and to have a faster and more efficient way to solve problems. The
Responsibility must flow from the highest position in the company to the last employee.
In other words, authority is delegated and responsibility is shared.
5.4. RESPONSIBILITY
There must be a correlation between authority and responsibility. To fulfill certain
Responsibilities require a certain degree of authority. Furthermore, responsibility
It will depend on the position and the role that each person plays within the company.
Of course, within an organization, authority can be delegated, but it cannot be
delegate responsibilities, because once a task is assigned to an employee, they have it
what to do.
So we can say that for each degree of authority, there is the same degree of
responsibility. The person who accepts responsibility is responsible for its execution.
Of the assigned functions, it is difficult to conceive responsibility without authority.
In summary, authority is delegated and responsibility is shared.
5.5. COMMAND UNIT
When an organization establishes a command and decision-making unit for each function,
only one chief should be assigned, and subordinates should not report to more than one
superior.
In conclusion, it can be said that an employee should receive orders from a single superior only.
that, if it is under the control of more than one person, there would be a risk of confusion and
conflict, as it may receive contradictory orders from different superiors. Applying
this principle of the correct form will avoid misunderstandings and will be able to establish
correctly the responsibilities in case of failures and acknowledgments in
success cases and there will be good communication within the organization.
It should also be noted that this principle needs to be implemented from the top down to
that the organization is solid and clear.
5.6. DISSEMINATION
This principle is a fundamental part since if a correct dissemination is carried out of the
obligations and responsibilities corresponding to each position, maximizes the
advantages and the use of the company's resources. All participate in the dissemination process.
the members of the organization. Starting with the high command, down to the lower levels
lows of authority.
That is to say, the organization must ensure that all workers, leaders, and teams
work know exactly what and how they are going to perform their functions.
5.7. CONTROL SECTION
This principle regulates the number of subordinates that can be supervised by a boss.
this number must be such that the supervisor can effectively control their work. That is to say
it allows limiting the number of subordinates that depend on a management position and that
they must report to a specific boss.
The ideal scenario is for a manager to have a maximum of 5 people reporting to them, and in this way, they will have
more control and will maximize the talent and potential of your work team.
5.8. COORDINATION
This principle refers to the balance achieved by distributing responsibilities among the
different units of the company, and how these units contribute proportionally to achieving the goal
of the objective.
This means that in an organization, coordination is necessary to carry out the different activities and
thus achieve the company's objectives, with this coordination a balance is reached and
It reaches the achievement of the objectives. If a member of the organization falters, this will affect the
result of each and every member of the work team.
5.9. CONTINUITY
It refers to the permanence of the company, that is, it must remain stable over time.
over time, it should improve and adjust to the conditions and changes of the environment.
Therefore, it is advisable that the processes be documented, so that in this way
I achieved the continuity of the organization, even as the people in the organization change.
they carry out the different tasks.
In this continuity, problems may arise, but despite that, it must be continued.
forward and achieve the objectives.
5.10. FLEXIBILITY
This principle refers to the changes that may occur in a company and whether it
is sufficiently prepared to face these changes. Therefore, a company
it must be dynamic, it must be flexible enough and make the necessary adjustments to not
affect its performance.
It refers to the elasticity, understanding, patience, and resilience that a company has to
react in the best way to the changes that may arise.
5.11. EFFICIENCY
Every company should aim to achieve maximum production at the lowest cost.
the efficiency of an organization depends on the proper coordination of all efforts,
which must also promote employee satisfaction, that is to say, that they feel
desire within the company so that there is an increase in productivity.
5.12. COMMUNICATION
In an organization, communication must be fluid and constant, it must circulate in all the
levels, that is to say it must reach from top to bottom and from bottom to top.
Communication should serve as a funnel to eliminate all information that
generate uncertainty, controversies or misunderstandings.
6. CONCLUSIONS
In conclusion, we can say that these principles help to have a systematization.
rational use of resources, making good use of them, contributing to achieving goals
desired, inefficiency and increases productivity at a low cost.
REFERENCES
UNIVERSITY FOUNDATION LOS LIBERTADORES. Néstor Raúl Porras Velásquez.
Ibero-American Journal of Psychology: Science and Technology (June 2012). The reality
organizational since the perspective psychosocial
Unable to access external documents or web pages.