&+$37(57KH6XSHULQWHQGHQW

Appointment of Superintendent

Rule 935
Superintendents of Prisons shall be appointed by Government by promotion or where expedient in the
public interest, by transfer of an officer from the Armed Forces of Pakistan or Civil Service (District
Management/Ex-Provincial Civil Service/ Police Service of Pakistan) and shall hold their office either
alone or in conjunction with any other duties at the discretion of Government.

Conditions of service

Rule 936
(i) Superintendents of District Prisons shall be in grade 17 and Superintendents of Central
Prisons shall be in grade 18.

(ii) The service conditions of Superintendents of Prisons shall be regulated by the Service Rules
of the Service as may have been or may hereafter be framed by Government.

To reside in official quarters

Rule 937
Superintendents of Prisons shall reside in the official residence provided for them near the prison.
They shall be entitled to rent free unfurnished quarters or rent in lieu thereof if official residence is not
available

Exercise of powers of Superintendent and Medical Officer

Rule 938
All or any of the powers and duties conferred and imposed by the Prisons Act, 1894, on a
Superintendent or Medical Officer, may in his absence be exercised and performed by any other
officer whom the Government may appoint in this behalf either by name or by his official designation.

Duties of the Superintendent In general

Rule 939
(i) The over-all responsibility for the security and management of the jail shall squarely develop
on the Superintendent

(ii) Subject to the orders of the Inspector-General, the Superintendent shall manage the prison in
all matters relating to discipline, labour, expenditure, punishment and control.

(iii) Subject to such general or special directions as may be given by the Government, the
Superintendent of a prison other than a Central Prison shall comply with all orders not
inconsistent with the Prisons Act or any rule there under which may be given respecting the
prison by the District Magistrate, and shall report to the Inspector General all such orders and
the action taken thereon.

(iv) Under section 12 of the Prisons Act, 1894, the Superintendent is required to keep or cause to
be kept certain specified records and such other records as may be prescribed under section 59
of the said Act.

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General duties of the Superintendent

Rule 940
(i) The Superintendent shall discharge his duties subject to the control of the Inspector-General
and all orders passed by him shall be subject to revision by the later.
(ii) It shall be the duty of every Superintendent of a Prison to: -
(a) Provide for the maintenance, care, custody and control of all prisoners confined in the
prison;
(b) Maintain order and discipline amongst the prisoners, and the subordinate officers;
(c) Control all expenditure relating to the prison;

(d) Enquire into and adjudicate upon all prison offences and breaches of discipline, and
to punish those who are found guilty of committing any prison offence or breach of
discipline; and
(e) Generally to take such measures as may be necessary or expedient for the proper
protection and management of the prison and prisoners, and for the purpose of
effecting and enforcing the provisions of Prisons Act, 1894, and all rules, regulations
and orders made or issued thereunder, which may be applicable to prisoners and staff.

Superintendent to visit prison daily

Rule 941
The Superintendent shall visit the prison at least once on every working day, and also on Sundays, on
public holidays when special circumstances require his attendance. If, from any cause, the
Superintendent is unable to visit the prison on any working day, he shall record the fact and the cause
of his absence in his order book.

Time-expired prisoners to be released before noon

Rule 942
The Superintendent shall ordinarily release time-expired prisoners as far as possible before noon each
day, and shall see to the return of their private property and the grant of subsistence allowance to
them.

Prisoners to be seen daily

Rule 943
The Superintendent of a District Prison shall as far as practicable, see every prisoner in his charge
daily, and the Superintendent of a Central Prison shall likewise see every prisoner once in every two
days.

Inspection of food

Rule 944
The Superintendent shall daily inspect the food prepared for prisoners:

Surprise visits

Rule 945
The Superintendent shall occasionally visit the prison at uncertain hours of the day and the night, and
shall satisfy him self as to the due observance of all rules and orders. At least twice a week he shall
visit the prison at night and record a report in his order book noting the time of his visit and stating
whether night guarding was being effectively carried out and everything was in order.

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Prisons to be inspected and maintained in an efficient state

Rule 946
The Superintendent shall frequently visit and inspect every barrack, yard, cell, workshop, cookhouse,
latrine, armoury, warders line every other part of the prison and its precincts. He shall satisfy himself
that all buildings, structures, enclosure walls, and the like are secure and maintained in the best
possible state of repair. He shall see that every part of the prison precincts and premises is kept clean
and in an efficient sanitary condition.

Superintendents order book

Rule 947
The Superintendent shall maintain an order book and shall record therein all orders passed by him
relating to the management and discipline of the prison. He shall satisfy himself that every such order
is duly carried into effect.

All officers entrusted in any way with the execution of any such order shall sign the book in
acknowledgement of having seen and received the order.

Distribution of duties

Rule 948
(i) The Superintendent shall record in his order book the distribution of duties and registers, etc.,
amongst the subordinate officers in such a way that any responsibility for errors, dereliction
of duty or defalcations, etc., may be fixed with precision. A copy of the distribution of duties
of executive and clerical staff shall be maintained in the office. Nothing contained in any
order recorded under this rule shall be deemed in any way to relieve the Deputy
Superintendent of his general responsibility, under the Superintendent for the entire
management of the prison, or to relieve the Deputy Superintendent or any other subordinate
officer of his liability to discharge any duty imposed on him by any law or rules for the time
being in force.

(ii) The hours of attendance of the executive staff shall be so fixed that at least one such officer is
always present inside the prison throughout the day between unlocking and lock-up.

Change of duties of officers

Rule 949
The Superintendent shall, as far as possible, arrange that no official, particularly a storekeeper, shall
remain employed on the same duties for more than a year at a time.

Duty hours of Superintendent

Rule 950
Superintendent shall attend his office for at least six hours daily and shall ordinarily observe the office
hours fixed by Government from time to time.

Visits to the hospital

Rule 951
The Superintendent shall visit the hospital frequently and shall see that proper arrangements are made
for the safe custody and proper care of sick prisoners and that prison discipline is maintained in the
hospital so far as is consistent with the medical treatment of the prisoners. He shall carry into effect all
written directions given by the Medical Officer in regard to the proper segregations of prisoners
suffering or suspected of suffering from any infectious or contagious disease. He shall, whenever

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necessary, and without delay, take all reasonable measures for cleaning and disinfecting, any place
occupied by such prisoner and for disinfecting, or destroying all infected clothing, bedding or other
articles.

Visits to garden

Rule 952
The Superintendent shall visit the prison garden at least once a week and satisfy himself that all
necessary measures are being taken for the purpose of cultivating and producing an ample and
continuous supply of vegetables, condiments, anti-scorbutics and fodder. He shall see that the garden
is kept in proper order and free from weeds, that the trenching of filth and refuse from the prison is
properly carried out and that stable litter and other manure is suitably disposed of.

Storage of grain

Rule 953
At the proper season when grain is cheapest, the Superintendent shall arrange to store a sufficient
quantity of each kind of grain required for the dietary of prisoners. He shall see that the grain
purchased for storage is of good quality and free from weevils. Proper arrangements shall be made for
the preservation of grain and its proper storage.

Checking of stores and equipment

Rule 954
(i) The Superintendent shall check all stores, equipment and Government property, etc., at least
once in six months and record the result of verification in the remarks column of the store
registers. A notice of this check shall be made in his order book and serious discrepancies, if
any, shall be reported to the Inspector General at once.

(ii) The check of articles shall be so arranged that the Superintendent check one-half in one
quarter, which the Deputy Superintendent shall check in the second quarter and vice versa. In
this way every article will be checked once in three months either by the Superintendent or
the Deputy Superintendent. The certificate of the checks shall be submitted to the Inspector-
General soon after the first January and the first July each year. The Superintendent, on taking
over charge need not check the stores, but he shall examine the books to see what articles
have not been checked by his predecessor in the half year and shall check these during the
remaining period of the half year.

(iii) When shortages are found in any of the stores, the Superintendent shall take immediate action
to fix the responsibility for the shortages amongst the officials concerned. If the total value of
the stores found short does not exceed rupees five hundred, he shall conduct the necessary
enquiry and submit full report with his recommendation to the Inspector-General for his
orders. If the total value of the shortages exceeds rupees five hundred, he will initiate
disciplinary proceedings against the official concerned, and submit his findings with
recommendations to the Inspector-General for orders.

Weekly parade

Rule 955
(i) The Superintendent shall hold a weekly parade of prisoners in the prison ordinarily on
Saturday.

(ii) If the Superintendent is not also a Medical Officer then the Medical Officer shall also be
present at such parades in addition to any other parades that he may think fit to hold. In

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 winter, the parade may be held in the open in the sun, but during summer or on rainy days, the
prisoners shall be paraded in a sheltered place, such as the shady side of or inside a barrack.

(iii) In each parade the Superintendent shall satisfy himself —

(a) that each prisoner is properly classified ;

(b) that every prisoner is provided with a properly written up history ticket, that
weighments have been duly made and recorded on the tickets, and that prisoners
showing substantial loss on weight are duly set apart for medical inspection

(c) that the prisoners are clean and are provided with clothing, bedding and utensils, etc.,
prescribed under the rules ; that the articles supplied to them are properly marked,
numbered and are clean, serviceable and in good condition;

(d) that the prisoners understand the remission rules, and that remissions have been duly
awarded, communicated to them, and that each prisoner knows the amount of
remission earned by him ; and

(e) generally that the rules and orders applicable to prisoners are being carried out.

(iv) At every such parade the Superintendent shall hear and enquire into and pass orders on any
complaint or request that the prisoners may make. It shall be his duty to listen to these
complaints in a patient and considerate manner and to afford the prisoners reasonable
facilities for making any representations that they may like to make. No prisoner, shall,
however, leave his place to make such representations.

(v) On such parades every prisoner shall be required to neatly arrange bedding spare clothing,
history ticket, cup and plate on the front end of his munjmat. On the arrival of the
Superintendent he shall sit at the other end of the mat.

Checking and counting prisoners twice daily

Rule 956
The Superintendent shall cause all prisoners to be checked and counted at least twice daily, at
unlocking in the morning and at lock up in the evening.

All business to be transacted on prison premises

Rule 957
Tf1e Superintendent shall ordinarily transact all business connected with the prison within its
precincts, and the shall not, except in cases of necessity or emergency, require the attendance of the
Deputy Superintendent Assistant Superintendent at any place outside the prison premises.

Superintendent to enquire into all prison offences and record punishments

Rule 958
The Superintendent shall hold an enquiry into every offence committed or alleged to have been
committed by a prisoner and award punishment and shall satisfy himse1f that every punishment is
duly carried into effect.

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Superintendent to visit prison when an unusual occurrence is reported

Rule 959
When the Deputy Superintendent reports any unusual occurrence requiring immediate action, the
Superintendent shall forthwith proceed to the prison to investigate the case and taken such measures
as may be necessary. He shall record the matter in his order book.

Record of award of punishment by Superintendent

Rule 960
Any punishment awarded to a prisoner for an offence shall be recorded by the Superintendent on the
prisoner’s history ticket, and shall be copied in the punishment register by a subordinate officer. In
every case in which the punishment of whipping is ordered, the Superintendent shall make the
necessary entries on the history ticket of the prisoner and shall have the punishment and other
particulars prescribed by section 51 of the Prison Act, 1894, entered in the punishment register and be
shall initial the entries.

Appointment and punishment of subordinate officers

Rule 961
(i) The Superintendent shall’ exercise such powers, in regard to the appointment and punishment
of subordinate officers, as are specified in the rule relating to such officers.

(ii) The Superintendent may, at any time enquire into and record his opinion about the conduct of
any subordinate officer. In conducting such enquiries he shall be guided by the rules laid
down in that behalf.

Superintendent to report all important occurrences

Rule 962
The Superintendent shall report at once by telegram or telephone to the Inspector-General and the
Home Secretary

(a) All serious breaches of prison discipline;

(b) Every case in which any prisoner escapes or attempts to escape or is recaptured or commits
suicide or dies from or receives a serious injury.

(c) All outbreaks of epidemic diseases or disease which is likely to assume an epidemic form,
amongst the prisoners and prison staff, and the measures taken to prevent its spread ; and

(d) All serious cases of over-crowding, and all other matters which the Inspector -General may by
general or special order require to be so reported. Each such report shall be followed by a
detailed report.

Superintendent to accompany Inspector-General or Official visitor

Rule 963
(i) The Superintendent shall accompany the Inspector-General whenever he visits the prison for
the purpose of inspection and shall take all necessary measures to facilitate the inspection and
ensure the safety of the Inspector-General,

(ii) The Superintendent shall, if so desired, similarly accompany an official visitor during his visit
to the prison.

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Superintendent to exercise vigilant control over receipt and expenditure

Rule 964
(i) The Superintendent shall at all times exercise strict supervision and control over all cash and
property received by him or by any subordinate officer, or in his or any subordinate officer’s
charge, and over all expenditure of every kind incurred on the upkeep and management of the
prison and the maintains of prisoners. He shall cause proper accounts and vouchers of all such
receipts and expenditure and property to be regularly kept and audited in accordance with the
provisions of the rules.

(ii) The Superintendent shall be personally liable for all defalcations, loss or damage in any way
due or attributable to any neglect, disobedience or misconduct on his part.

(iii) The Superintendent shall keep a constant watch over prison receipt and expenditure to
promote all possible economy in every branch. He shall carefully examine all demands and
indents before sanctioning them or submitting them for sanction. He shall frequently satisfy
himself by personal inspection that the registers and account books are regularly written up,
that daily entries are made in-day books, that cash balances correspond with the entries in the
cash books and are correct, and that outstanding are not allowed to remain unrealized longer
than necessary. The rules issued by the Finance Department shall be observed in all matters of
accounts in addition to the rules made under the Prison Act, 1894 and the orders on the
Inspector-General

Payment of supplies

Rule 965
The Superintendent shall satisfy himself that all supplies are paid for at the time of purchase, or as
soon afterwards as possible.

Superintendent to give effect to requisitions of the Medical Officer

Rule 966
The Superintendent shall carry into effect all written requisitions of the Medical Officer about the
provision of extra bedding, clothing, the alteration of the diet of any prisoner or with respect to any
alteration of discipline, or treatment in the case of any prisoner whose mind or body may, in the
opinion of the Medical Officer, require it.

Procedure on change of Superintendent

Rule 967
When an officer is taking over the charge of the office of the Superintendent. He shall satisfy himself
that all records and registers are up-to-date and in good order, and that the cash balances, permanent
advance and accounts are complete and duly kept. He shall note in writing the defects, deficiencies or
irregularities (if any) detected either at the time of taking over or within one month thereafter and shall
communicate the same to the Inspector-General.

Reports and statistics

Rule 968
(i) The Superintendent shall regularly and punctually submit to the Inspector-General all such
special or periodical —

(a) returns of statistical information;

(b) statement of accounts in respect of receipts, expenditure and property;

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 (c) bills, vouchers and other original documents; and

(d) reports and other information;

as he may at any time prescribe by general or special order or as may be required by the rules
in the Prison Rules or the orders of Government.

(ii) By the thirty-first of August each year, the Superintendent shall furnish the Inspector General
with a report on the administration of his prison during the preceding year The report shall be
in such form containing such particulars, and accompanied by such statistical and other
statements and returns as the Inspector-General may prescribe. Every such report shall state
and explain all events of importance, which have occurred in the prison during the year under
report, and all material differences in the vital, financial and other statistics, between the years
under report and the two years immediately preceding the same.

(iii) The annual administration report of the prison shall be forwarded to the Inspector-General
direct, and a copy of it shall be sent to the Commissioner In the case of Central Prisons and to
the District Magistrate in the case of District Prisons.

Precautions against fire

Rule 969
The Superintendent shall see that proper precautions are taken to prevent damage by fire to prison
buildings and all Government property contained therein. He shall draw up an order showing the
duties of the members of the establishment on the outbreak of fire. A copy of this order shall be
maintained in the main gate.

Note For precautionary measures against the fire see Rule 732.

Precautions for preventing escape

Rule 970
The Superintendent shall see that every necessary precaution is taken to prevent escapes and shall
cause a daily examination to be made of all cells, doors, windows, bars, bolts, looks, fetters, handcuffs
and fastenings, etc. He shall require the Deputy Superintendent to report daily the result of such
examination in his report back. On every Sunday and public holiday a special head warder shall be
detailed for examining all gratings and fetters in the afternoon.

Special precautions for security

Rule 971
The Superintendent shall use his direction in ordering such special precautions as may be necessary
for the security of any important or dangerous prisoner, whether he has received any warning from the
Magistrate or not. As the Superintendent is the sole judge of the measures necessary for the safe
custody of the prisoner, he shall be responsible for seeing that the precautions taken are reasonably
sufficient for purpose.

Superintendent not to leave station without sanction

Rule 972
The Superintendent shall not leave the station without obtaining the previous sanction of the
Inspector-General while proceeding on casual leave, the Superintendent shall hand over charge of the
prison to the Deputy Superintendent, Medical Officer or the senior most Assistant Superintendent if
the former two posts do not exist at the prison.

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&+$37(57KH0HGLFDO2IILFHU
General duties of Medical Officer

Rule 973
Subject to the control of the Superintendent. The Medical Officer shall have charge of the medical and
sanitary administration of the prison and shall perform such duties as are prescribed in the Prison
Rules.

Appointment of Medical Officer

Rule 974
Medical Officers will be deputed to prisons from the Health Department. Whole time Medical
Officers shall be appointed for Central Prisons and first class District Prisons and part time in other
prisons.

Temporary absence of Medical Officer

Rule 975
Whenever the Medical Officer of a prison is temporarily absent from the station, his duties shall be
performed by the junior Medical Officer of the prison. He will consult the Medical Superintendent in
emergency cases, if considered necessary.

Medical Officer to visit prison daily

Rule 976
The Medical Officer shall visit the prison at least once a day except on Fridays and public holidays,
and on those days also whenever necessary. The Medical Officer shall visit the prison oftener than
once a day, should circumstances render it necessary. He shall visit every part of the prison and its
precincts frequently. Emergencies and urgent calls shall, however, be promptly attended to at all
times.

Responsibility of health of prisoners and hygiene

Rule 977
The Medical Officer shall be responsible for all matters connected with the health—physical and
mental, of the prisoners and their treatment when sick and the hygiene of the prison. He shall take all
measures necessary for the maintenance of the prison and its surroundings in a thoroughly sanitary
state.

Direction and recommendation by Medical Officer

Rule 978
(i) Any directions (other than those, which are to be carried out by the Medical Officer himself
or under his personal supervision) which the Medical Officer may think fit to give in respect
of the treatment of any prisoner shall be recorded on the history ticket of the prisoner.

(ii) Every recommendation relating to the prisoners generally or to any party or class of prisoners
or effecting the medical or sanitary administration of the prison in general, which the Medical
Officer may think fit to make shall be recorded by him in his report book.

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U/S 59 of Prisons Act, 1894
Examination of prisoners on admission and release

Rule 979
In addition to complying with the provisions of chapter iv of the Prisons Act, 1894, in regard to the
admission, removal and discharge of prisoners the Medical Officer shall record or cause to be
recorded under his supervision

(i) At the time of the admission of every prisoner, in the admission register and on the history
ticket of such prisoner the state of health, age, weight, height, identification etc., the class of
labour for which the prisoner is fit if sentenced to labour and any other observations which the
examination of the prisoner may disclose, within twenty four hour of admission of prisoners;
and

(ii) At the time of the discharge of every prisoner from the prison, the Medical Officer shall
record in the admission register the state of health and the weight of the prisoner so
discharged.

Vaccination of prisoner

Rule 980
(i) The Medical Officer shall vaccinate or cause to be vaccinated soon after admission every
prisoner who is not protected against smallpox and vaccinate prisoners whenever necessary.

(ii) Children received with their mothers or born in prison shall also be similarly vaccinated.

(iii) The Medical Officer may, however, dispense with vaccination or revaccination in any case in
which he considers it unnecessary, either because the prisoner is already sufficiently protected
and bears well defined marks of previous vaccination or has suffered from the disease.

Duties With regard to sick prisoner and malingerer

Rule 981
(i) The Medical Officer shall daily visit the sick in the hospital and shall examine every prisoner
who complains of illness and may if necessary, direct the admission of any such prisoner to
hospital.

(ii) If at any time the Medical Officer is of opinion that any prisoner is malingering he shall
forthwith report the fact to the Superintendent.

Medical Officer to report in certain uses

Rule 982
Whenever the Medical Officer has reason to believe that the mind or body of a prisoner is, or is likely
to be “injuriously effected” by the discipline or treatment to which he is subjected, the Medical
Officer shall report the case in writing to the Superintendent together with such observations as he
may think proper. The Superintendent will take suitable action into the matter.

Inspection of prison precincts

Rule 983
(i) At least once in every week the Medical officer shall inspect every part of the prison and its
precincts and shall satisfy himself that nothing exists therein, which is likely to be injurious to
the health of the prisoners. He shall particularly examine the drainage, water supply and
conservancy arrangements and see that they are satisfactory and in good working order. He
shall see that precautions are being taken against overcrowding and that arrangements for the

244 The Prison Rules

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 ventilation, and a cleanliness of barracks, cells, workshops, etc, are satisfactory. He shall also
visit the garden and satisfy himself that the trenching of filth and refuse from the prison is
effectively and duly conducted.

(ii) The Medical Officer shall inspect the staff quarters and warders’ lines once .a week and see
that all the area is kept neat and clean, drainage and Conservancy arrangements are
satisfactory and that unhygienic practices are not allowed to be carried on.

Inspection of cookhouse and rations

Rule 984
The Medical Officer shall inspect the cookhouse daily at uncertain hours and shall at such inspection
examine the uncooked rations and rest the quality and weight of the cooked rations

Medical Officer way vary diet in certain cases

Rule 985
The Medical Officer may, in his discretion, make any addition or alteration in the diet of any sick,
convalescent, infirm or any other prisoner and in respect of any party specially employed, which he
may deem necessary on medical grounds.

Medical Officer to inspect cemetery

Rule 986
The Medical Officer shall occasionally inspect the cemetery of the prison, and shall satisfy himself
that it is maintained in a sanitary condition.

Medical officers duty on the appearance of epidemic

Rule 987
(i) The Medical Officer shall in the event of the outbreak of an epidemic amongst the prisoners
or the staff, be responsible that all measures and precautions which may be necessary or
expedient to meet the emergency and prevent the spread of the disease are promptly taken,
and that rules and orders regulating such matters are fully enforced.

(ii) Immediately upon the appearance of any case of’ infectious disease or any disease which is
likely to assume an epidemic from the Medical Officer shall report the fact to the
Superintendent for the information of the Inspector-General together with his
recommendations for preventing the spread of the disease and otherwise dealing with it.

Special action in case of cholera

Rule 988
The Medical Officer shall maintain a special record in the prescribed form, of all cases of cholera,
whether sporadic or epidemic, anti shall furnish the necessary report as required under the rules.

Attendance on Officers

Rule 989
The Medical Officer shall in case of illness attend on all members of the prison staff their families and
relations residing with them on the premises.

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Examination of candidates

Rule 990
The Medical Officer shall examine every candidate for employment as a subordinate official who may
be sent to him for the purpose and shall report on his physical condition and state of health to the
Superintendent.

Supply of medicines and diet

Rule 991
(i) Medicines prescribed by the Medical Officer for the treatment of prison officers and their
families shall be supplied free from the prison hospital.

(ii) Any special diet ordered by the Medical Officer to a warder or any member of staff who is
seriously ill and is admitted to the staff hospital shall be supplied at Government expense.

Duty at Medical Officer upon the death of any prisoner

Rule 992
(i) In the event of the death of any prisoner, the Medical Officer shall see and if necessary
examine the body of the deceased prisoner, so that he may, in every case, be in a position to
certify the death and its cause. All deaths shall be recorded in his report book.

(ii) When the Medical Officer is in doubt as to the cause of death, and every case in which death
appears or is likely to have been the result of an offence punishable under the Pakistan Penal
Code, he shall get a complete and regular post-mortem examination conducted of the body of
the deceased. In the event of several deaths resulting from any prevailing epidemic a Post-
mortem examination shall he made in one or more selected cases by the. Medical Officer.

(iii) The provision of the above sub-rule shall, mutatis mutandis, apply to the case of a death
occurring amongst the officers of the prison while employed on duty at or within such prison.

Record to be made on death of prisoner

Rule 993
On the death of any prisoner, the Medical Officer shall forth with record in his report book, the
following particulars, so far as they can be ascertained

(1) The day on which the deceased first complained of illness or was observed to be ill;

(2) The labour, if any on which he was engaged on that day;

(3) The scale of his diet on that day;

(4) The day on which he was admitted to hospital;

(5) The day on which the Medical Officer was first informed of the illness;

(6) The nature of the disease;

(7) When the deceases was last seen before his death by the Medical Officer or junior Medical
Officer;

(8) When the prisoner died; and

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U/S 59 of Prisons Act, 1894
(9) An account of the appearance after death in case where a postmortem examination is made
together with any special remarks considered necessary by the Medical Officer.

Medical Officer to comply with duties Imposed by the Inspector General

Rule 994
(i) The Medical Officer shall duly observe and comply with all directions issued by the
Inspector-General as to the duties which he is to perform and the manner in which they are to
be performed. He shall furnish such periodical, statistical and other information and reports,
in respect of sickness and mortality amongst prisoners, the sanitation of the prison and other
matter pertaining to his duties, as may be prescribed by the Inspector General.

(ii) The Medical Officer shall —

(a) Submit for the sanction of the Inspector-General, a yearly indent for medicines and
medical stores;

(b) Keep or cause to be kept a proper account of medicines, instruments, appliances, and
other equipment;

(c) Satisfy himself that poisons are kept separate from other medicines properly labeled
and always under lock and key,

(d) from time to time examine the medicines in store to assure himself that they are in a
fit condition for use;

(e) once in every three months check the stock of medicines and test by weight or
measurement the quantities entered in the stock book and examine and check the
surgical instruments;

(f) be responsible for seeing that all medicines, instruments and hospital stores purchased
for the prison are duly and faithfully applied for the use of the prison; and

(g) submit a report to the Inspector-General through the Superintendent every year in
August on the medical and sanitary administration or the prison.

Weekly parades

Rule 995
The Medical Officer shall see all prisoners on the weekly parade. He shall observe the general state or
their health, and see that they are clean in their persons and tree from disease. He shall examine the
records of prisoners’ weighment and satisfy himself that the weighments are properly carried out and
recorded and that the prisoners clean their teeth and mouth regularly and the necessary facilities for
this purpose are adequately provided. He shall examine all prisoners who show substantial loss in
weight.

Prisoners in solitary confinement

Rule 996
Under session 29 of the Prison Act, every prisoner in solitary confinement shall be visited daily by the
Medical Officer or the Junior Medical Officer.

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Cleanliness of clothing and bedding in hospital

Rule 997
The Medical Officer shall take measures to ensure the cleanliness of the clothing and bedding issued
for hospital use, and shall make effective arrangements for the boiling, washing rind disinfections of
these articles.

Bed-head tickets and temperature chart

Rule 998
The Medical Officer shall cause to be maintained for each patient admitted to hospital a temperature
chart and bed-head ticket on which shall be recorded daily sport notes about symptoms treatment and
diet.

Cleanliness and other amenities in hospital

Rule 999
The Medical Officer shall select that the hospital compound is kept as clean and bright as possible.
Lawns and flower beds shall be provided and maintained in good condition.

Training of prisoners as nursing orderlies

Rule 1000
The Medical officer shall select intelligent long-term prisoners as sick attendants, who shall be
carefully trained by the junior Medical Officer before their employment as hospital orderlies.

Electric fans in hospital

Rule 1001
Every hospital ward shall be provided with a sufficient number of electric ceiling fans for the use and
comfort of the patients. Where there is no electricity, pull-punk has shall he provided and C class
prisoners may be employed for pulling these. The Medical officer shall ensure that this facility is
provided in the prison hospital.

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&+$37(57KH'HSXW\6XSHULQWHQGHQW
Persons included in the word “Deputy Superintendent”

Rule 1002
For the purposes of duty, the expression “Deputy Superintendent’ shall be deemed to include
Assistant Superintendent and every person for the time being performing all or any of the functions or
duties of a Deputy Superintendent.

Conditions of Services

Rule 1003
(i) The Deputy Superintendent shall be in Grade 16.

(ii) The service conditions of Deputy Superintendent of prisons shall be regulated by the service
rules of the Service as may have been or may hereafter be framed by Government.

General Duties

Rule 1004
(i) The Deputy Superintendent shall be the chief executive officer of the prison and shall
discharge his duties under the immediate direction and orders of the Superintendent. It shall
be his duty to see that all order issued by the Superintendent are duly carried out.

(ii) It shall be the duty of the Deputy Superintendent to maintain discipline both amongst
subordinate officers and the prisoners and the strict enforcement of all rules, regulations and
orders relating to the management of the prison, prisoners, and the staff.

Residence

Rule 1005
The Deputy Superintendent shall reside in the house provided at the prison premises unless the
Superintendent permits him in writing to reside elsewhere when a house is not available. He shall be
provided with rent-free quarters or rent in lieu thereof if official residence is not available.

Absence at night

Rule 1006
The Deputy Superintendent shall not be absent from the prison for the night without permission in
writing from the Superintendent; but if absent without leave for a night from unavoidable necessity he
shall immediately report the fact and the cause of it to the Superintendent.

Deputy Superintendent to make over charge when leaving the prison

Rule 1007
The Deputy superintendent shall, before leaving the prison for any purpose whatsoever, and on every
occasion on which he purposes to leave the prison, make over charge of the prison to the next senior
officer present, and shall record the fact of having done so in his report book. The officer receiving
charge shall countersign the entry made in acknowledgement of having done so.

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Duties as regards safety of prisoners, discipline, visits and attendance

Rule 1008
(i) The Deputy Superintendent shall take every action necessary or expedient for ensuring the
safe custody of prisoners confined in the prison, as well as for enforcing and maintaining
discipline and order amongst prisoners and subordinate officers.

(ii) The Deputy Superintendent shall at least once daily see every prisoner confined in the prison
and visit every cell, barrack, ward, workshop, cook-house, latrine and every other part of the
prison and it premises including the hospital. He shall, except as provided under the rules,
always remain present within the prison or its premises.

(iii) The Deputy Superintendent is permitted to be absent for meals and rest at such time and for
such periods as the Superintendent may specify, or when required to appear in a Court, or
when leave of absence is granted by the Superintendent.

Report Book

Rule 1009
(i) The Deputy Superintendent shall regularly maintain a report book, in which he shall record all
reports and other matters which these rules and the departmental instructions require him to
record, and all important events connected with the administration of the prison. The report
book shall be put up before the Superintendent every day and signed by him.

(ii) No space shall be kit blank either below or on top of the pages or between the reports. Each
report shall be serially numbered and the numbering shall be renewed on the first of each
month. Important reports shall be underlined and the Superintendent shall initial them and
pass necessary orders. The Superintendent shall also affix his initials at the bottom of each
page of the report book.

Daily entries in report book

Rule 1010
The Deputy Superintendent shall record in his report book—

(a) the time of unlocking of the prison, and the number of prisoners unlocked;

(b) the members of the staff (if any) who were absent;

(c) distribution of morning meal and the time prisoners began work;

(d) the time midday meal was served and work recommenced; checking of midday meal and a
report about its quality and quantity;

(e) the time work was stopped for the day; checking of evening meal and time of meal; and

(f) the time the lock-up was completed and the number of prisoners locked up.

Other matters of importance to be recorded in the report book

Rule 1011
The Deputy Superintendent shall record in his report book all instances in when he may have found it
necessary to use restraint to any prisoner; any violent outbreak or serious offence, accident, death, or
other occurrence out of the ordinary routine; application for the Superintendent’s sanction for the
employment of prisoners in any special manner or for any unusual expenditure, and whenever it is

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proposed to draw money from the Treasury for factory or prison purposes and a note showing the
necessary for the same.

Deputy Superintendent not delegate his duties without permission

Rule 1012
If the Deputy Superintendent is at any time prevented, by any unavoidable cause, from performing
any duly imposed upon him as Deputy Superintendent, he shall take immediate measures to have such
duty performed by the next senior officer present and report me fact to the Superintendent, except as
herein—before provided, the Deputy Superintendent shall not, without the previous permission of the
Superintendent, delegate at any time any duty to any other officer.

Presence at lockup

Rule 1013
The Deputy Superintendent shall be present at and supervise the locking up of the prisoners. He shall
satisfy himself, both morning and evening, that all prisoners are present and in safe custody.

Allotment, distribution and checking of labour

Rule 1014
The Deputy Superintendent shall allot to each prisoner sentenced to undergo rigorous imprisonment a
proper task and satisfy himself that evenly such prisoner who is fit for labour is daily put on the
allotted labour and prisoner his prescribed task. He shall visit the workshops frequently while the
prisoners are at work and deck the tasks performed.

Inspection of rations and food

Rule 1015
The Deputy Superintendent or under his orders Assistant Superintendent incharge cook-house shall
supervise the daily issue of raw rations and satisfying himself that these are of good quality, properly
cleaned and up to weight. He shall see that the food is properly cooked, good in quality and correct in
weight. He shall supervise the distribution of food and satisfy himself that each prisoner gets his
proper quantity at the prescribed times.

Explanation In larger prisoners the Superintendent may allot this duty to an Assistant
Superintendent; but this will not absolve the Deputy Superintendent of his over all responsibility
about the proper cooking of the food, its quality and quantity.

Report of unusual occurrence

Rule 1016
The Deputy Superintendent shall immediately report every unusual occurrence of a serious nature, to
the Superintendent.

Admission of prisoners

Rule 1017
Upon the admission of every prisoner the Deputy Superintendent shall—

(a) Examine the warrant or order under which such prisoner is committed to the prison and
satisfy himself that it is in all respects complete, in order and valid

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(b) remove, or cause to be removed, from such prisoner all money or other articles found on him
including (if such prisoner is not entitled to retain these) his wearing apparel and shall provide
him with a complete prison outfit

(c) take measure to preserve and protect all property belonging to the prisoner; and

(d) shall satisfy himself that the rules regarding the search and admission of prisoners contained
in Chapter IV of the Prisons Act 1894,, are duly complied with.

Effects of prisoners

Rule 1018
All money or other articles about which no order of a complement Court has been made, and which
may with proper authority be brought into the prison by any prisoner or sent to the prison for his use,
shall be placed in the custody of the Deputy Superintendent.

Execution of sentences

Rule 10l9
It shall be the duty of the Deputy Superintendent
(a) to cause all lawful warrants and orders of commitment to be duly obeyed and carried into
effect;

(b) on the admission of ever prisoner, to cause the name to be duly recorded in the register of
releases under the date on which such prisoner is entitled to be released;

(c) to give effect to all remission of sentence lawfully earned or granted;

(d) to take all measures that may be necessary or expedient in order to avoid premature release or
over-detention;

(e) to bring up every prisoner who is liable to undergo the punishment of whipping, on the proper
day before the Superintendent; and

(f) to give effect to the sentences of solitary confinement awarded by the Courts.

Prisoners committing offences to be brought up before Superintendent

Rule 1020
The Deputy Superintendent shall, in the event of any prisoner being guilty of a breach of discipline or
misconduct, cause the offender to be brought before the Superintendent for orders and shall record the
charge on the prisoner’s history ticket.

Weekly search

Rule 1021
The Deputy Superintendent shall, at uncertain times, at least once a week, cause each prisoner, all
clothing and bedding and all barracks, cells, workshops, latrines and other places frequented by
prisoners, to be thoroughly searched for prohibited articles.

Interviews and communications

Rule 1022
It shall be the duty of the Deputy Superintendent to regulate all interviews and communication
between prisoners, their relatives and friends, and to prevent all unauthorized persons from entering

252 The Prison Rules

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the prison premises or communicating with the prisoners. He shall arrange for a proper prison officer
to supervise and conduct all interviews.

Deputy Superintendent when required to accompany officer and visitors

Rule 1023
The Deputy Superintendent shall, whenever required to do so accompany the Superintendent, Medical
Officer and other Government officer visiting the prison.

Enforcing of discipline amongst subordinate officers

Rule 1024
(i) It shall be the duty of the Deputy Superintendent to exercise proper control over all officers
subordinate to him and to satisfy himself that every such officer is at all times efficient and
that he discharges his duties regularly and in a satisfactory manner.

(ii) The Deputy Superintendent shall at all times maintain strict discipline amongst subordinate
officers and shall be responsible that. —

(a) all officers subject to discipline of a military nature are acquainted with drill and the
use of arms;

(b) all officers in respect of whom uniforms are prescribed, wear proper uniforms;

(c) the prescribed roster of attendances and duties is carried into effect

(d) all officers are neat and clean in appearance, properly dressed and accoutered when
on duty; and

(e) that every instance in which any subordinate officer is guilty of any dereliction of
duty, breach of discipline or other misconduct which comes to his knowledge, is
recorded in his report book and brought to the notice of the Superintendent.

Power to grant four hours leave

Rule 1025
The Deputy Superintendent may grant leave of absence for a period not exceeding four hours at any
one time to any subordinate officer. He shall make all necessary arrangements for the due
performance of the duties of the officer to whom such leave is granted, and shall make a record of all
such leaves granted.

Note At a prison where the Deputy Superintendent is incharge, he will have the powers of granting
casual leave to the staff.

Weekly parades

Rule 1026
Every Monday morning the Deputy Superintendent shall before the arrival of the Superintendent hold
a parade of all the prisoners confined in the prison and shall—

(a) carefully Inspect every prisoner;

(b) examine and check the clothing, bedding. utensils and history tickets of every prisoner;

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(c) check the barrack register and satisfy himself that every prisoner is present or accounted for;
and satisfy himself generally that everything is in proper order. He shall record the result of
his inspection in his report book noting the shortage, if any, the state of clothing, cleanliness,
numerical strength and other matters of importance relating to the prisoners.

Responsibility for records, warrants, money, etc.

Rule 1027
The Deputy Superintendent shall be responsible. For the sere custody of the records to be maintained
under section 12 of the Prisons Act, for the commitment warrants and all other documents confined to
his care, and for the money and other articles taken from prisoners.

Custody of Government properly Periodical stock taking

Rule 1028
(i) The Deputy Superintendent and other subordinate officers shall be responsible for the receipt,
issue and safe custody of all stores, machinery, tools, plant, raw materials, manufactured
goods and all other articles of whatever kind for the time being in their charge and they shall
maintain proper accounts and registers thereof. The Deputy Superintendent shall take
frequently, and shall from time to time examine and verify the accounts and registers. Grain
godowns shall be checked, once a month.

(ii) The Deputy Superintendent shall check every article of store at least once in six months and
record the result of his verification in the remarks columns of the stock registers noting,
discrepancies, if any. A note of his check shall also be made in his report book and the
discrepancies if my, shall be reported to the Superintendent. The relieving Deputy
Superintendent, if there is a change in office, shall check all articles on assuming charge and
this may be taken as a six monthly check.

(iii) The checking of articles shall be so arranged that the Superintendent checks one-half in one
quarter which the Deputy Superintendent shall check in the second quarter and vice versa. In
this way every articles will be checked once in three months either by the Superintendent or
the Deputy Superintendent. The certificate of check shall he submitted to the Inspector
General soon after the 1st January and 1st July of each year.

Sick prisoners

Rule 1029
(i) The names of prisoner desiring to see the Medical Officer or appearing ill shall, without
delay, be reported by the Officer incharge of such prisoners to the Deputy Superintendent.

(ii) The Deputy Superintendent shall immediately inform the Junior Medical Officer to see such
prisoners and shall carry into effect all Written directions given by the Medical Officer
respecting alterations of the discipline, diet or treatment of such prisoners.

Record of directions of the Medical Officer

Rule 1030
All directions given by the Medical Officer in relation to any prisoner shall be recorded on the
prisoner’s history ticket and the Deputy Superintendent shall state in his report book whether the
directions have been carried out and if not complied, he shall state the reasons.

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Notice of death of prisoner

Rule 1031
Upon the death of the prisoner, the Deputy Superintendent shall give immediate notice of it to the
Superintendent Medical Officer and the Junior Medical Officer.

Prisoners not to be ironed except under necessity.

Rule 1032
No prisoner shall be put in irons or under mechanical restraint by tile Deputy Superintendent on his
own authority, except in case of urgent necessity, when an immediate report shall be made to the
Superintendent at his next visit.

Management of prison factories

Rule 1033
The Deputy Superintendent shall use all means in his power to ensure that the employment of prisoner
on various labours is profitable to Government. He shall prevent waste and misappropriation of
material in the factories and shall be responsible for the checking of materials consumed in the
process of manufacture. He shall see that the quantities of material indented for have been received,
that all purchases have been made at the cheapest market rates and that the selling prices fixed for
manufactured goods are profitable and the amounts are promptly realized from the sale of goods and
for remitting these into the local Treasury.

Warder Guard

Rule 1034
(i) The Deputy Superintendent shall control and supervise the posting of the warder guard on
various duties. He shall, at uncertain intervals, visit the guards at their posts, and satisfy
himself that the warders are duly posted and are alert, and that the patrolling is being properly
performed.

(ii) The Deputy Superintendent shall ordinarily change the duties of warders every month or
oftener at any time, if considered necessary.

(iii) The Deputy Superintendent shall see that all parties of warden enter and leave the prison with
military precision. He shall cause the warden to be searched at uncertain hours at least once a
week and report the result in his report book. He shall see that the warders sleep in the
quarters allotted to them if do not leave the prison without permission.

Deputy Superintendent responsibility for property and money

Rule 1035
The Deputy Superintendent shall render an account on his removal or transfer of all Government and
other property and money entrusted to his care. He shall see that all storerooms are clean, neatly
arranged and protected from varmin, insects and whether etc., and that they are secure and in-
accessible to prisoners.

Testing weights, scales and measures

Rule 1036
(i) Once every three months, the Deputy Superintendent shall test all weights, scales and
measures in use in godowns, cookhouse, etc, and shall record the result of such test in his
report book. Any weights scales and measures found below the standard or defective shall be
placed before the Superintendent for condemnation and destroyed in his presence

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(ii) The Deputy Superintendent shall before taking delivery, weight measure or count all stores
supplied to the prison.

Supervision of office work

Rule 1037
(i) The Deputy Superintendent shall exercise general supervision over the work of the office. The
delegation of the preparation of returns; entries in register or of any of the Deputy
Superintendent duties to any subordinate, in no way relieves the Deputy Superintendent of the
responsibility for ensuring that are correctly and punctually made. His most important duties
are the direct control of prisoner and the management of the prison. He shall daily check the
cash books, compare the balance of cash in hand with the balances shown in the cash books
initial the latter if correct, and Present them to the Superintendent daily for examination.

(ii) The Deputy Superintendent shall report every month in his report book the state of the
registers etc in charge of each of his subordinates.

Responsibility for economy every department

Rule 1038
The Deputy Superintendent shall promote such economy, as is consistent with efficiency in every
department of the prison. He shall prepare or Cause to be prepared and submit to the Superintendent,
all indents for the requirement of food, clothing and other articles. He shall prevent needless
destruction of Government property, utilize prison labour fullest extent to supplying the requirements
of the prison and other departments and being so the notice of the Superintendent say waste or
extravagance.

Inventory of property and stores on handing over charge

Rule 1039
(i) When making over charge of his duties on resignation, suspension, transfer, discharge or on
taking haves other than casual leave, the Deputy Superintendent shall, prepare an inventory
list in the prescribed form of all property, stores, etc. in his immediate charge, which shall be
signed by himself and by the officer who relieves him, and kept in the prison record.

(ii) The Superintendent shall countersign the inventory list after satisfying himself as to its
correctness and copies shall be given to the relieved end the relieving officers. In the case a
Deputy Superintendents death the inventory list shall be made by or under the direction of the
Superintendent. All stores, including, the stores of grain shall be carefully counted or
weighted and checked by the relieving officer.

(iii) The stock ammunition shall be compared with the stock as shown in the ammunition register
and also the numbers of empty fired cases in stock, it shall also be seen whether the stock of
ammunition is in accordance with the prescribed scales.

Duty of Deputy Superintendent on change of Superintendent

Rule 1040
When a new Superintendent assumes charge of a prison, it shall be the duty of the Deputy
Superintendent to bring to his notice in writing all orders specially relating to that prison. In the event
of any grave irregularity taking place in consequence of the non-observance on the part of the
Superintendent of any such order, the Deputy Superintendent will be held responsible unless be can
show that he brought the order in question to the notice of the Superintendent.

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&+$37(5$VVLVWDQW6XSHULQWHQGHQWV
Appointment and condition of service

Rule 1041
(i) For every prison there shall be appointed three or more Assistant Superintendent according to
the nature, class and population of the prison.

(ii) The service conditions of Assistant Superintendent of prison shall be regulated by the services
Rules of the service as may have been or may hereafter be framed by Government.

Physical standard

Rule 1042
Candidates for direct appointment shall be physically fit in all respects, and conform to the following
standard:

Minimum height 1 meter – 70cms

Minimum girth of chest 78cm with an expression of 3cm – 3mm
Vision Right eye - 6/6} without glasses
Left eye - 6/6}without glasses

Residence

Rule 1043
Assistant Superintendent shall reside at the prison premises and shall be entitled to rent quarters or
house rent allowance in lieu thereof if official residence is not available.

General Duties

Rule 1044
(i) An assistant superintendent shall, subject to the orders of the superintendent, be competent to
perform any of the duties, and be subjected to all the responsibilities, of a Deputy
Superintendent under the Prisons Act, or any rule there under.

(ii) Assistant Superintendent shall be subordinate to the Deputy Superintendent and shall obey all
orders issued by him.

(iii) The Assistant Superintendent may be assigned to the Assistant Superintendent when this
officer is temporary absent or incapacitated for duty.

(iv) Some of the duties of the Deputy Superintendent may be assigned to the Assistant
Superintendents, who shall perform such duties under the general supervision of the Deputy
Superintendent.

Assignment of duties

Rule 1045
(i) The Assistant Superintendent shall perform such duties as the superintendent may prescribe in
writing in his order book. The duties shall be clearly prescribed and shall be changed
periodically to afford them every opportunity to acquire a thorough training and all round
experience of every detail of prison management.

(ii) The following duties shall ordinarily be allocated to the Assistant Superintendents: -

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 (1) Direct charge of a section of the prison including the prisoners confined there and the
Government property that may be located there.

(2) Admission, transfer and release of prisoner.

(3) Award of ordinary remission to prisoners.

(4) Appeals and petitions of prisoners.

(5) Supervision of factories.

(6) Supervision and drill of warder guard.

(7) Supervision of cookhouse, issue of rations to the cooks and the examination of
cooked food and its distribution.

(8) Supervision of interviews and letters of prisoners.

(9) Search of prisoners and buildings under their charge.

(10) Maintenance of registers pertaining to their duties and responsibility for their
correctness.

(11) Maintenance of report book, when incharge of a factory or circle to record discharge
of their daily duties, and any important matter concerning their duties which may be
necessary to bring to the notice of the Superintendent.

(12) Presence and supervision at distribution of meal and at evening lock-up.

(13) Night round on turn and search of relieving and relieved night guard once a week

(iii) The Assistant Superintendents shall perform all other duties as are prescribed in the various
chapters of the Prison Rules.

Leave on Fridays and public holidays

Rule 1046
(i) In prisons where there are two or mote Assistant Superintendents, one Assistant
Superintendent may have the day off in rotation on Fridays.

(ii) On Fridays and public holidays the Deputy Superintendent shall arrange duties of Assistant
Superintendents in such a way that one officer is always present inside the prison from
unlocking to lockup. All Assistant Superintendents shall attend the evening lock-up.

Weekly checking of clothing and equipment

Rule 1047
Every Thursday evening the Assistant Superintendents incharge of circles shall bold a parade of the
prisoner confined in their circles and shall-

(a) Carefully inspect every prisoner;

(b) Examine and check the clothing bedding, utensils and history tickets of every prisoner

258 The Prison Rules

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(c) Check the barrack register and satisfy themselves that every prisoner present or accounted for;
and

satisfy themselves generally that everything is in proper order. They shall record in their report book
the shortages (if any), the state of clothing, cleanliness of barracks and yards and any other matter of
important relating to prisoners of their circle.

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&+$37(57KH-XQLRU0HGLFDO2IILFHU
Appointment

Rule 1048
The appointment, transfer and punishment of Junior Medical Officers attached to prisons shall rest
with the Director of Health Services.

Whole-time Junior Medical Officer

Rule 1049
Every whole-time Junior Medical Officer

(a) is entitled to draw the ordinary pay of his grade and such special allowance as sanctioned by
the Government to the prison to which he is attached on the condition that his duties have
been satisfactorily performed

(b) is entitled to free quarters if such quartets are not available he shall reside near the prison in a
place approved by the Superintendent and shall be entitled to house-rent in lieu thereof and

(c) shall not engage in private practice and shall not absent himself from the prison premises
without the permission of the Medical Office.

Special allowance may be stopped for unsatisfactory work

Rule 1050
Any special allowance granted to a Junior Medical Officer under the preceding rule shall be with-held
by the Inspector General or by the Superintendent with the sanction of the Inspector General, for any
month during which, in the opinion of either of those officers, the work of the Junior Medical Officer
was unsatisfactory.

Explanation Stoppage of the allowance is not a punishment but a refusal to pay that has not been
earned under the terms on which the allowance is granted it must be stopped for the whole month or
not at all.

Procedure when Junior Medical Officer commits as Offence

Rule 1051
If an Assistant Medical Officer commits, an offence, other than an offence punishable by law, a report
shall be made to the Inspector General for transmission to the Director of Health Services.

Junior Medical Officer to obey orders of Certain Officers

Rule 1052
(i) In all matters relating to hospital management and other professional duties, the Junior
Medical Officer shall obey the orders of, and discharge such duties as may be lawfully
assigned to him by, the Medical Officer. In matters relating to the maintenance or order and
discipline in the prison, he shall obey the orders of the Superintendent and the Deputy
superintendent.

(ii) In every prison the Junior Medical Officer shall record in his report book and report to the
Medical Officer, all orders given to him by the Superintendent or the Deputy Superintendent.

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Junior Medical Officer to inform Medical Officer of death

Rule 1053
The Junior Medical Officer shall, without delay report to the Medical officer every death that occurs
in the prison.

Hours of duties

Rule 1054
(i) In prison where there are two Junior Medical Officers, their duties shall be so arranged by the
Medical Officer that the work is evenly distributed, and that one of them shall always be
present throughout the day. They shall all be present when the Medical Officer is visiting the
sick, and at such other times as he considers necessary.

(ii) In prisons where there is only one whole-time Junior Medical Officer, he shall remain present
throughout the day except when allowed to be absent for meals and rest. A part time Junior
Medical Officer shall pay a visit early in the morning and again in the evening before lock-up.
The Junior Medical Officer shall visit the hospital frequently at night when any prisoner is
seriously ill and see that the medicines and food prescribed have been distributed; he must be
prepared at all times to attend when services are required.

General duties of a Junior Medical Officer

Rule 1055
The general duties of a Junior Medical Officer are

(i) to attend to any prisoners who complain of sickness and, if necessary, send them to hospital
and bring them to the notice of the Medical Officer at his next visit having distributed the
necessary medicines to out door patients, to visit the hospital, do whatever is needful there,
and note the condition, progress and temperature, when necessary; of each case on the bed-
ticket ;

(ii) to visit the infirm and convalescent parties and any prisoners kept under observation, every
morning ; distribute such medicines as may be necessary; satisfy himself that the prisoners get
the food, clothing, bedding and rest ordered for them, and that no prisoner is removed from
these parties without the authority of the Medical Officer.

(iii) to visit all prisoners confined in cells daily, and report to the Medical Officer any complaint
that may have been made to him ;

(iv) to be responsible for the custody and care of stock of medicines, instruments, appliances,
clothing and other equipment in the hospital ;

(v) to keep all prisoners under lock and key and retain the key in his possession, be responsible
that such poisons are properly labeled and kept separate from other drugs and not allow any
prisoner attendant to handle any poison or vessel containing any poison ;

(vi) to make the necessary indents for all hospital supplies, and see that the food for the sick is
properly prepared and the extras ordered for the sick and the food is distributed in his
presence ;

(vii) to keep all the hospital registers written up-to-date, be responsible for their safety, and prepare
and submit to the Medical Officer at proper times, all monthly and other returns ;

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(viii) to be responsible that the surgical instruments and appliances are kept in good order, that the
clothing and bedding are marked in the prescribed manner, and that all articles issued for use
in hospital are safely stored and kept clean ;

(ix) to be responsible that cleanliness, order and discipline are maintained in the hospital, that the
dispencers and attendants perform their duties, and that any excess or deficiency of attendants
is brought to notice.

(x) to keep a vigilant watch on any prisoner suspended of malingering, or whose soundness of
mind is a matter of doubt and report the result of his observations to the Medical Officer ;

(xi) to be present at the various parades frequently and separate for treatment any prisoner who
appears not to be in his usual health or complains of loss of appetite ; and

(xii) to arrange that all cases of bowel complaints are, as far as circumstances permit, treated in a
separate ward ; that the dejecta of such patients is, when necessary, kept for the inspection of
Medical Officer and is subsequently properly disinfected and disposed of ; to accompany the
Medical Officer when the latter visits the prison and give effect forthwith to any orders given
to him relating to the health of the prisoners or the sanitation of the prison.

Examination of newly admitted prisoners

Rule 1056
The junior Medical Officer shall examine all newly admitted prisoners carefully and under the
supervision of the Medical Officer, record, in the admission register and history tickets, all the
particulars required by rules 18 and 979, and to satisfy himself that the private clothing of newly
admitted prisoners in cleaned, and, if necessary, disinfected before removal to the godown.

Note When a prisoner with injuries on his body admitted into a prison from Police custody, his
medical examination shall be conducted in the manner prescribed in rule 19.

Duties as regards vaccinations, pregnancy and serious diseases

Rule 1057
(i) It in the duty of the Junior Medical Officer to see that every unprotected prisoner is
vaccinated immediately, after admission, and record the result in admission register and the
history ticket, or, in the case of a child, on the history ticket of the mother.

(ii) If the Junior Medical Officer has reason to believe that any woman prisoner is pregnant, he
shall report the circumstances to the Medical Officer.

(iii) The Junior Medical Officer shall promptly bring to the notice of the Medical Officer and
Superintendent any case of suspected cholera, infectious disease, serious injury or other
serious case.

Duties as regards food and its distribution

Rule 1058
It is the duty of the Junior Medical Officer

(a) to inspect the grain godown and kitchen daily, see that these and all vessels used for cooking
or distribution of good are clean, and that the food is of good quality, properly prepared and
cocked and is in the prescribed quantities both in the raw and the cooked condition, to keep
samples of anything he considers to be unwholesome for the inspection of the Medical

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 Officer, to see that the milk is properly boiled before issue, and to inspect the food supplied to
civil and under-trial prisoner by their relations ; and

(b) to examine the food before it is distributed ; be responsible that the proper quantities of ghee
and salt have been added and thoroughly mixed.

Duties as regards water supply, sanitation and ventilation

Rule 1059
It is the duty of the Junior Medical Officer

(a) to examine periodically the walls or other source of water supply and bring to notice any
defects in quantity , or quality to examine daily all vessels in which drinking water is stored
or conveyed, and see that they are kept clean.

(b) to inspect daily all bathing places, latrines and urinals, see that they are kept clean, and

(c) to see that the ventilation of the hospital sleeping barracks and workshops is properly attended
to according to season, and that the prisoners are not exposed to in clemencies of weather

The weighment of prisoners

Rule 1060
The Junior Medical Officer shall conduct monthly weighments of prisoners, record each prisoner’s
weight on his history ticket, and report all prisoners steadily losing weight to the Medical Officer, as
soon as possible after weighment. Patients in hospital shall be weighed every week and their weights
recorded on the temperature charts.

To report deaths and assist at post-mortem

Rule 1061
The Junior Medical Officer shall forthwith report every death to the Medical Officer and the Deputy
Superintendent. He shall assist at the postmortem examinations, and see that the body is afterwards
properly stitched up and covered Medical aid to officers

To assist Medical Officer generally

Rule 1062
The Junior Medical Officer shall, under the directions of the Medical Officer, afford medical aid to all
officers, their families and dependents living on the prison premises, render that officer every
assistance, and report all matters which may, in any way, after injuriously the health of the prisoners
or the staff, such as: -

(a) overcrowding

(b) unseasonable or worn cut clothing

(c) neglect of personal cleanliness

(d) undue exposure to the weather

(e) neglect of punctuality of meals

(f) neglect o air, dry or clean clothing and bedding and

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(g) unsuitable tasks

Assistances by Dispensers

Rule 1063
For every prison one or more Dispensers shall be appointed according to the class of the prison. The
conditions of service of Dispensers shall be regulated by the service rules that may have been or may
hereafter be framed by Government. Rule 1052 for the guidance of Junior Medical Officer shall also
apply to Dispensers, and in addition every Dispenser shall obey the lawful orders of the Junior
Medical Officer, when such order are not inconsistent with instructions of the Medical Officer.

Duties of Dispenser

Rule 1064
The dispenser shall work under the orders of the Medical Officer in matters connected with the
medical work of the prison, and of the Superintendent and the Deputy Superintendent in other matters.
He shall help the Junior Medical Officer in compounding and distributing medicines, taking
temperatures and weighing prisoners, etc., He shall be present at unlocking. His duties shall be
prescribed in writing by the Medical Officer in his report book.

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&+$37(5*HQHUDO5XOHV5HODWLQJWR3ULVRQ2IILFHUV
Prisoners to be created with tact, humanity and strict impartiality

Rule 1065
(i) Every officer of a prison shall at all times avoid all conduct likely to unduly irritate or annoy
any prisoner, and shall treat every prisoner humanly and with tact, good temper, and strict
impartiality. He shall listen, without displaying impatience or irritation, to every complaint or
report which any prisoner may at any time make to him, and shall show all such kindness and
consideration to every prisoner as is compatible with the firm and effective discharge of his
duties. Subject to the foregoing provisions every officer shall firmly maintain strict discipline
and enforce all rules, regulations and orders applicable to the discharge of his duties.

(ii) It is important that every complaint made by a prisoner should be listened with attention, so
that, if genuine, the grievance may be redressed or remedied and there should not be any just
cause for discontentment.

Prisoners not to be truck. Use of force regulated

Rule 1066
(i) No officer shall, at any time, under any circumstances or under any pretext, strike any
prisoner otherwise than in exercise of the right of private defence or in pursuance of his duty
in giving effect to punishment lawfully inflicted or to any other provision of law.

(ii) No officer shall, in the discharge of his duties, at any time use more force than is absolutely
necessary for the purpose of enforcing the law and carrying out his duties.

(iii) It is lawful to use all means necessary to effect an arrest (section 45, Criminal Procedure
Code), and a prisoner has no right of private defence against prison officers acting in the
discharge of their duty (section 98, Pakistan Penal Code), and every officer may use all force
necessary to resist any force used by prisoners against lawful authority.

Officers not to have business dealings with Prisoners

Rule 1067
No officer shall sell or let, not shall any person in trust for or employed by him sell or let, or derive
any benefit from selling or letting any articles to any prisoner or have any money or other business
dealings directly or indirectly with any prisoner.

Officer not to be interested in Prison Contracts

Rule 1068
No officer shall directly or indirectly be concerned in contract or agreement for the supply of any
article to the prison, not receive directly or indirectly any fee, gratuity, present or Loan from any
contractor or supplier, or from any prisoner, prisoner’s relative or friend or any person visiting the
prison.

Prisoners to be punished only by the Superintendent, Improper language to be

avoided

Rule 1069
(i) No officer of a prison, other then the Superintendent shall at any time award any punishment
to any prisoner or, otherwise than in accordance with law and the orders of the
Superintendent, inflict any punishment on any prisoner.

265 The Prison Rules

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(ii) No officer of any prison shall use violent, abusive, insulting or unnecessarily irritating
language to any prisoner.

Private employment of prisoners

Rule 1070
Prison officers are prohibited from employing any prisoner directly or indirectly for their private
benefit or advantage or of any other person except in a regular way by placing a proper order for the
manufacture of an article.

Report of misconduct and breach rules

Rule 1071
Every prison officer shall forthwith report to the Superintendent or other superior officer any
misconduct or deliberate breach of any rule or regulation on the part of any subordinate prison officer
or of any prisoner which may in any way come to his knowledge.

Duty of all officers to prevent end report escapes and breeches of discipline

Rule 1072
(i) It shall be the duty of every officer to do all lawful acts, which may be necessary, and to
exercise the utmost vigilance for the purpose of preventing any prisoner from breaking out of
prison or escaping or from creating any disturbance of riot, or from doing any other violent or
disorderly act.

(ii) Every prison officer is required to take all lawful measures to prevent the commission of any
prison offence and to enforce all rules, regulations and orders for the time being in force in
regard to conduct and discipline of the prisoners and the administration of the prison. He is
required to report, at the earliest opportunity, to superior authority every breach or attempted
breach of discipline on the part of prisoners.

Prohibition against entering cell at night

Rule 1073
No prison officer shall enter a cell or barrack occupied by any prisoner at night unless accompanied
by another officer and then only in case of emergency.

Application of rules to Asstt. Superintendents and others

Rule 1074
(i) The term subordinate officer means and includes every prison officer other than the
Superintendent and the Medical Officer

(ii) Unless there is something inconsistent with anything contained in any rule relating to any
officer or class of officers, or repugnant to the subject or context, the rules relating to
subordinate officers, generally hereinafter following shall be deemed to apply also to the
Deputy Superintendents, Assistant Superintendents and all persons serving under the orders
of the Superintendent and the Medical Officer.

Certificate of fitness for employment

Rule 1075
(i) No candidate for employment as a subordinate Officer shall be entertained, unless and until
the Medical Officer of a prison or a Medical Superintendent certificate that he is medically fit.

266 The Prison Rules

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(ii) Every prison officer shall be vaccinated on appointment and re-vaccinated whenever
considered necessary.

Appointment to be on probation. Section 54 of the Prison Act to be read out

Rule 1076
(i) Unless in any case the appointing authority for any sufficient reason, otherwise directs, every
person appointed as a subordinate officer shall be deemed to have been so appointed on
probation, and subject to confirmation in the event of his being found to be in every respect
efficient and fit.

(ii) The provision of section 54 of the Prisons Act. 1894, shall be read out and explained to every
person appointed as a subordinate officer, whether temporarily or permanently, at the time of
his appointment and he shall be required to affix his signature on a written acknowledgement
that the provisions of this rule have been complied with.

(iii) Every warder on appointment shall enter into an agreement not to resign from service for two
years.

Conditions of service of subordinate officers

Rule 1077
(i) It shall be deemed to be a condition of the employment of every subordinate officer that he
shall be liable, at the discretion of the Inspector-General, to serve in any prison to which he
may at any time be transferred or appointed, whether in the same or any other capacity.

(ii) Every member of the Warder establishment of a circle, shall be liable to serve at any place in
or outside his Circle when required.

(iii) No subordinate officer shall be posted to a prison, other than a Central Prison, in his home
district without the sanction of the Inspector-General

(iv) No person shall be employed as a subordinate Officer in any prison where any relation of his
is confined as a prisoner or employed as a subordinate officer, without the previous sanction
of the Inspector-General.

(v) It shall be the duty of every candidate for employment and of every subordinate officer to
forthwith inform the Superintendent if he is in any way related to or connected with another
officer employed in the same prison, or with any prisoner confined In that prison.

Prohibition against employment of persons dismissed or punished criminally

Rule 1078

(i) Persons who have any time been dismissed from Government Service shall not be employed
in the Prison Deptt without the special sanction of Government. The Government shall, be
given a full statement of the facts relating to such dismissal.

(ii) Persons who have any tune been convicted of any offence against the Criminal Law and
punished with imprisonment or with whipping shall not be employed in the Prison Deptt
without the special sanction of the Inspector-General.

(iii) Only persons of good conduct and respectable character shall be employed as prison officers.

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Candidates to disclose previous punishment

Rule 1079
(i) Before any person is temporarily or permanently appointed as prison officer, he shall be
required to make a declaration that he has not at any time been dismissed from Government /
service or convicted of any offence and punished with imprisonment or whipping.

(ii) if any such person has been so dismissed or convicted and punished, be shall instead of
making a declaration as aforesaid, make a full disclosure of the circumstances attending such
dismissal or conviction and punishment, for the information and orders of the proper
authority.

Prohibition against business and pecuniary transactions

Rule 1080
(i) No prison officer shall directly or indirectly engage in any trade, business or employment
other than his legitimate duties.

(ii) No prison officer shall lend money to, borrow money from, enter into any pecuniary
transaction with, or incur any obligation in favor of any other or any prisoner.

Residential quarters

Rule 1081
(i) Rent free residential quarters shall ordinarily be provided at each prison for the Deputy
Superintendent, Assistant Superintendents, Assistant Medical Officer, Dispensers, Assistant
and Clerical Staff, Storekeepers, Instructors, Teachers and the warder establishment.

(ii) Every prison official for whom the residential quarters are not available a prison shall reside
within such distance of the prison as the Superintendent may direct,

Leave to Subordinate Officers

Rule 1082
(i) No subordinate officer shall, at any time, without the per. mission of the Deputy
Superintendent, if such officer is subordinate to him, and, in any other case, of the
Superintendent, be absent from the prison premises, whether by day or night.

(ii) The Deputy Superintendent shall not, without the sanction of the Superintendent, grant leave
of absence to any subordinate officer, or permit any such officer to remain absent, for any
period exceeding four hours at any one time.

(iii) Whenever any leave is granted by the Deputy Superintendent to any subordinate officer he
shall, at the time the leave is granted, record the fact, and the period of leave in his report
book.

(iv) Every subordinate officer shall immediately on return from save report the fact to the Deputy
Superintendent, who shall forthwith record his arrival in his report book,

(v) The Deputy Superintendent shall similarly record in his report book, all 1eave granted by the
Superintendent and all reports made of return from leave.

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Absence caused by illness or other unavoidable cause

Rule 1083
Whenever any subordinate officer is at any time prevented by sudden illness or other unavoidable
cause, from attending the prison or performing his duties, be shall forth-with give notice to the
Superintendent along with his reasons for absence. The Superintendent shall then make suitable
arrangements for the due performance of his duties.

Acquaintance with rules and regulations

Rule 1084
It shall be the duty of every officer to make himself thoroughly acquainted with the duties of his
office and all rules and regulations. He shall discharge his duties with zeal efficiency, honesty,
alacrity and regularity.

Note Book

Rule 1085
Every subordinate officer shall keep a notebook with him in which he shall record every order given
to him by his superior officers.

Subordinate Officer to render prompt obedience

Rule 1086
It Shall be the duty of every subordinate officer at all times to render prompt and implicit obedience to
every lawful order, given to him by superior officer, With proper courtesy and respect.

Prohibition against communicating with prisoners, their-relatives and friends

Rules 1087
(i) No subordinate officer shall, otherwise than with the special permission of the
Superintendent, at any time

(a) correspond or communicate with any relative or friend of any prisoner;

(b) hold any unauthorized communication with any prisoner;

(c) correspond or communicate with any discharged prisoner; or

(d) permit any discharged prisoner or any relative of any prisoner to visit or remain at his
quarters.

(ii) No subordinate officer shall at any time —

(a) hold any unnecessary conversation with any prisoner;

(b) treat any prisoner with familiarity ; or

(c) discuss any matter relating to the discipline or regulations of the prison with or within
the hearing of any prisoner

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Uniforms

Rule 1088
(i) Every subordinate officer for whom uniform is prescribed shall wear such uniform at all times
when on duty except the duty Assistant Superintendent during the night.

(ii) Every subordinate officer shall at all times and on all occasions be neat and clean in his dress
and person.

Officer not to live place of duty idle about or quarrel

Rule 1089
(i) Every subordinate officer when on duty, except when ordered by a superior officer to go
elsewhere, shall not leave his boat or place of duty. Idleness or lounging about the prison
premises is prohibited.

(ii) No subordinate officer shall at any time while on duty, smoke sing or talk loudly, or cook or
eat his food, or do any act likely to distract him from his duty, or in any way conduct himself
in sit unseemly or disorderly manner

(iii) All quarrelling or disputes between prison officers is prohibited. Any disagreement between
subordinate officers about any matter connected with their duties shall at once be referred to
the Deputy Superintendent.

Visitors to Subordinate Officers

Rule 1090
No subordinate officer shall at any time be permitted to receive any visitor inside the prison or while
on duty outside the prison.

Complaints

Rule 1091
(i) Any subordinate officer desiring to make any complaint of any kind shall do so in writing to
the Superintendent with in twenty-four hours of the occurrence of the cause of complaint.

(ii) The making of frivolous, vexatious or false complaints is prohibited

Combined action by Officers forbidden

Rule 1092
Subordinate officers are forbidden from taking part in any agitation for the redress of any grievance or
supposed grievance, or for any other purpose whatsoever.

Care and Custody of Keys

Rule 1093
(i) No subordinate officer who is at any time entrusted with any key shall, under any
circumstances or any protect whatsoever —

(a) take any key belonging to a lock in use for securing the custody of any prisoner out of
the prison;

(b) leave any such key lying about;

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U/S 59 of Prisons Act, 1894
 (c) deliver any such key to say person other than a prison officer duly authorised to
receive such key or to have the care or custody thereof ; or

(d) leave his post of duty or the prison without delivering such key to the officer duly
authorised to receive the same from him.

(ii) The key of any cell, barrack, ward, godown, main gate or main gate wicket, shall not, under
any circumstances or under any protect, be at any time made over to any prisoner.

(iii) If any key is lost or mislaid, the lock shall at once be condemned and destroyed by the
Superintendent. The Officer held responsible for the loss shall be liable to pay the cost of the
lock.

(iv) Every warder shall keep the bunch of keys secured to his waist belt with a stout chain.

(v) Locks supplied to prisons shall not be provided with duplicate keys.

Officers not to resign without Notice

Rule 1094
No subordinate officer shall, without permission in writing of the Superintendent, resign or otherwise
leave service, unless he has submitted a notice in writing for a period of not less than two months, of
his intention to resign and the period of such notice has expired.

Prohibitions against sleeping on duty or other irregularities

Rule 1095
No subordinate officer shall at any time—.
(a) Be in a state of intoxication;

(b) Sleep while on duty;

(c) Enter any enclosure reserved for women prisoners unless he is authorised to do so under the
rules and is accompanied by a woman wader;

(d) Commit, or permit or abet the commission of any irregularity in the supply of distribution of
food, clothing, or other articles to prisoners;

(e) Display cowardice in the discharge of his duties;

(f) Be guilty of any act of insubordination, disobedience, breach of discipline or neglect of duty: or

(g) Malinger or render himself unable or unfit to discharge his duties.

Grant of leave by whom sanctioned

Rule 1096
(i) Leave other then casual leave, to Deputy Superintendents, Assistant Superintendent, Account
and Clerical Staff, Teacher, Instructor and Dispensers, etc., shall be sanctioned by the
Inspector-General but any officer to whom a certificate of sickness is granted by the Medical
Officer, may be allowed to proceed on leave in anticipation of the sanction of the Inspector-
General

(ii) In the case of others, the grant of all kinds of leave shall rest with the Superintendent.

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U/S 59 of Prisons Act, 1894
(iii) Application for leave from officers mentioned in sub-rule (1) shall be submitted to the
Inspector-General one month before the date on which the leave is required.

Communication of address during leave

Rule 1097
(i) Whenever a prison officer proceeds or leave or is absent from the station he shall leave his
address at the prison office and keep it informed of any subsequent change of address.

(ii) Whenever a Superintendent proceeds on leave, he shall communicate his address to the
inspector-General

Leave to warders

Rule 1098
The leave granted to warders shall be so arranged that not more than ten percent of their sanctioned
strength shall be absent from all causes at any one time. For this purpose warders shall be required to
apply for leave one month before the date on which the leave is required.

Superintendent may stop or cancel leave

Rule 1099
The Superintendent may stop all leave or recall any Officer on leave (except in the case of leave on
medical grounds) during the prevalence of unusual sickness in the prison or on the occurrence of any
circumstances requiring his presence.

Service Books

Rule 1100
(i) A service book shall be prepared for every non-gazetted officer on appointment (at his own
expense), in which all changes of appointment, offences, punishments, leave, transfers, and
changes of pay, shall be recorded under the signatures of the Superintendent. It shall be kept
in the office of the prison to which the officer is attached. On transfer of an officer his service
book, after recording necessary entries in it, shall be sent under registered cover without
delay, to the Superintendent of the prison to which he is transferred. On the resignation or
discharge without fault of an officer except retirement on pension his service book may be
given to him, after snaking an entry to this effect in his service book.

(ii) The entries on the opening page of service books shall be attested at least once in five years,
and the signatures of the officers and the Superintendent taken on that page and dated.

(iii) Every step in the official life a Government servant must be recorded in his service book and
each entry shall be attested by the Superintendent. The head of the office must see that all
entries are duly made and attested and that the service book contains no erasure or
overwriting. All corrections shall be neatly made and properly attested.

(iv) Every period of suspension from employment and every other interruption of service must be
noted, with full details of duration, in an entry made across the page of the service book and
must be attesting by the attesting officer. It is the duty of the attesting officer to see that such
entries are promptly made.

(v) Personal certificates of character shall net, unless the Head of Department to directs, be
recorded in a service book, but if a Government servant is reduced to a lower substantive post
the reason of the reduction shall be briefly shown. The Superintendent may, however, record

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U/S 59 of Prisons Act, 1894
 his opinion about the work, conduct and integrity of each member of the Warder
establishment at the end of the year in his service book.

(vi) It is the duty of every Government servant to see that his service book is properly maintained
as prescribed in sub-rule (iii), so that there may be no difficulty in verifying his service for
pension. The Superintendent should permit an officer to examine his service book if he
desires to do so.

Character rolls and confidential reports

Rule 1101
(i) For every officer of the superior service except warder establishment there shall he
maintained in the office of Inspector-General a character roll in the form of a personal life in
which shall be incorporated the confidential reports from the Superintendents and the remarks
recorded by the Inspector-General. A statement shall be attached to the character roll showing
all particulars regarding rewards, punishments transfers, leave and promotions etc.

(ii) Annual confidential report on Deputy Superintendents, Assistant Superintendents, Account

and Clerical Staff Teachers, Dispensers and members of the Technical Staff, etc. shall be
submitted by Superintendents to the Inspector-General in January each year. The
Superintendent, if he desires, may submit confidential reports at the time of his transfer or on
the transfer of an officer.

(iii) The Superintendent shall personally record his remarks in the confidential reports after careful
consideration so that the character roll may be a genuine appraisal of the merits and work of
the officer concerned.

(iv) Annual confidential reports on Superintendents of Prisons shall be initiated by the Inspector-
General.

(vi) All adverse remarks shall be communicated by the Inspector-General to the officer concerned
in a personal letter.

Increments

Rule 1102
An increment shall ordinarily be drawn as a matter of course unless it is withhold as punishment.
Rules in this behalf as laid down in the Civil Service. Rules shall be followed.

Pay of Officer reduced to lower grade

Rule 1103
(i) When a Government servant is reduced as a penalty from a higher to a lower grade or post, he
may be allowed to draw pay not exceeding the maximum of the lower grade of post.

(ii) If a Government servant, who has been reduced to a lower grade or post on account of
misconduct or inefficiency, is subsequently promoted or reinstated, his previous service in the
grade or post from which he was reduced will count for increments unless the authority
promoting or reinstating him declares that it shall not count either in whole or is part.

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Half-yearly gradation list of Officers

Rule 1104
A classified list of Superintendents, Deputy Superintendents and Asstt. Superintendents shall be
published by the officer of the Inspector-General half-yearly for general information. Promotions and
appointments shall be made, as far as possible, by merit and not by seniority alone.

Application for pension or gratuity

Rule 1105
(i) When an official is due to retire from service his pension papers, etc., shall be prepared by the
prison to which he is attached six months before the date of retirement and sent to the
sanctioning authority, together with his service book for necessary verification and for
transmission to the Audit Office.

(ii) If an officer intends to retire on qualifying or super annuation pension the pension papers
shall be prepared and submitted to the Audit Office six months before he intends to retire, but
he shall not be permitted to retire, unless the Audit Office has verified the service.

(iii) The authority who makes the appointment is competent to sanction the pension as shown
below

Appointment Authority Establishment

Government Superintendents and Deputy Superintendents

Inspector-General Assistant Superintendents, Accounts,

Clerical and Technical Staff. Teachers
and Dispensers

Superintendents Head Quarters Chief Warders, Head Warders and Warders

Prison

Executive Staff Punishment and Appeal Rules

Rule 1106
The Executive Staff shall be governed by the Prisons Department Executive Staff Punishment and
Appeal Rules as given below. These shall apply to all subordinate officers i.e. the Deputy
Superintendent Assistant Superintendents Chief Warders, Head Warders, Warders and Women
Warders

1. Every subordinate officer found to be guilty of any breach of any prison rules and regulations,
neglect or violation of duty or other misconduct, shall be liable to any one or more of the
pena1ities enumerated below: -

(a) censure;

(b) in the case of officers subject to discipline of a military nature; extra drill for one hour
daily not exceeding seven days; confinement to barracks for a period not exceeding is
days, extra guard or fatigue duty for a period not exceeding 7 days in a month;
reduction on the gradation list to five places .

(c) stoppage of leave for any period

(d) entry of a black mark,

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U/S 59 of Prisons Act, 1894
 (e) withholding of increments or promotion including stoppage at any efficiency bar;

(f) reduction to a lower post or time-scale or to a lower stage in a time- scale;

(g) recovery from pay of the whole or part of any pecuniary loss caused to Government
by negligence of orders;

(h) suspension for any period not exceeding six months:

(i) removal from service not disqualifying from further employment; or

(j) dismissal form service which disqualifies from future Government employment

Explanation (i) The discharge of a person during the period of probation, or on the expiry of
the period of a temporary appointment, or on the termination if the period of contract, does not
amount to removal or dismissal within the meaning of this rule.

Explanation (ii) Removal may be inflicted for general unfitness for the duties of his office.

Explanation (iii) Dismissal should only be inflicted for the graves misconduct or of continue
misconduct, indicating complete unfitness for services. A person who succeeds in obtaining
employment by concealing his antecedents would also merit dismissal on discovery of the true facts.
While inflicting this penalty regard should be paid to the length of service and claim to pension.

Explanation (iv) Departmental punishment is altogether distinct from punishment under the
Criminal Law, and may be inflicted apart from any action taken under the latter.

Explanation (v) No subordinate officer shall be ‘removed or dismissed except by order of the
appointing authority.

Explanation (vi) The order of dismissal removal or reduction of Warders, Head Warders and
Chief Warders by a Superintendent shall be subject to the confirmation of the Superintendent of the
Headquarters Prison.

2. (i) Penalties inflicted under heads (e) (f) and (h) of sub-rule 1 shall also involve the entry
of a black mark in the character roll service book of the officer concerned but not
more than one black, mark shall be awarded for any offence.

(ii) A subsequent commendatory-entry in a character roll or service book made or

approved by an officer not below the rank of the officer who awarded the punishment
or continuous good conduct for a period of six months spent on duty from the date of
entry of the last black mark, shall cancel one black mark for the purpose of clause (i)
of this sub-rule. It shall be at the discretion of the officer awarding the commendatory
entry to declare whether such entry shall cancel and outstanding black mark.

(iii) The existence of one or more un-cancelled black marks shall ordinary bar all leave
other than sick leave or hospital leave.

(iv) The existence of three uncancelled black marks shall render the recipient liable to
reduction in grade or postponement of an increment for one year. Such punishment
shall cancel all existing black marks for the purpose ‘of clause (iii) above.

(v) When the total number of uncancelled black mark outstanding against a subordinate
officer exceeds six he shall be called upon to show cause why he should not be
dismissed on the grounds of his persistent misconduct.

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3. (i) The order awarding a penalty which involves a black mark shall specify the number
of black marks outstanding against the officer and when the award of one more black
mark wi1l render him liable to reduction dismissal he shall be warned of the fact, and
shall be supplied with a copy of such order.

(ii) Black marks shall take effect from the first of the month following the date of offence
unless otherwise ordered.

(iii) In addition to the entry in the character roll or service book, the details of the offence
for which a black mark is awarded, a record of all such black marks and of their
cancellation shall be kept in a tabular form in the character roll or service, book.

4. If in the opinion of the Superintendent and Deputy Superintendent or Assistant

Superintendent is guilty of an offence, which cannot be adequately punished by him, the
Superintendent shall forthwith suspend such subordinate officer, and refer the case to the
inspector General for his orders.

5. When any subordinate officer is accused or suspected of having committed the offence and
after the Superintendent has made necessary enquiry and is of the opinion that a prima facie
case against such officer has been made out and that the case cannot be adequately dealt with
departmentally, be shall forthwith suspend such officer and cause him to be brought before a
Magistrate having jurisdiction to enquire into or try the case:

Provided that when any subordinate officer is accused or suspected of having committed any
of the following offences, and a prima faise case against him exists, a prosecution shall be
instituted

(a) willfully or negligently permitting a prisoner to escape or any other serious offence
punishable under the Pakistan Penal Code

(b) any offence punishable under section 42 of the Prisons Act, 1894

(c) any breach of rule 1094 or clause (c) of rule 1095 of the Prison Rules, and

(d) any breach of Sections 9 or 10 of the Prisons Act, 1894.

Note A copy of judgment in the case of every subordinate officers sent up for judicial trial, shall be
forwarded to the inspector-General.

6. Every subordinate officer who shall at any time be convicted of any serious offence by a
Criminal Court shall, without prejudice to any other punishment to which he may be liable or
subjected to be liable to be summarily dismissed, from his office.

7. No subordinate officer who has been-punished by a Criminal Court shall, without sanction of
the competent authority be retained in the prison service.

8. In enquiring into and passing orders upon charges against subordinate officers, in which, if
proved, the punishment is likely to be under clause (a), (b), (c), (e) and (g) of sub-rule 1, it
shall be sufficient for the Superintendent to record the name and office of the accused person,
the nature of the offence and the final order passed.
9. (i) No order awarding a penalty specified in clauses (d) (f), (h), (i) and (j)of rule 1, shall
be passed against a subordinate officer other than an order based on the facts found
proved by a Criminal Court unless he has been informed in writing of the grounds on
which it is proposed to take action, and has been afforded on adequate opportunity of

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 defending himself. The grounds on which it is proposed to take action shall be
reduced in the form of a definite charge or charges which shall be communicated to
the person charged together with a statement of the allegations on which each charge
is based and of any other circumstances which it is proposed to take into
consideration in passing orders in the case. He shall be required within a reasonable
time, to put in a written statement of his defence and to state whether he desires to be
heard in person. If he is so desires and if the authority so directs an oral enquiry shall
be held. At the enquiry oral evidence shall be held as to such of the allegations as are
not admitted and the person charged shall be entitled to cross-examine the witnesses
in person and to have such witnesses called as he may wish, provided that the officer
conducting the enquiry may, for special and sufficient reasons to be recorded in
writing, refuse to call a witness. The proceedings shall contain sufficient record of the
evidence and the statement of the findings and the grounds thereof:

Provided that -

(a) this Sub-rule shall not apply where the person concerned has absconded; or
where it is for other reasons, impracticable to communicate with him ; and

(b) all or any of the provisions of this sub-rule may in exceptional cases, for
special and sufficient reasons to be recorded in writing, be waived where
there is a difficulty in observing exactly the requirements of this sub-rule and
these requirements may be waived with out injustice to the person charged.

(ii) No subordinate officer who is called upon to produce his defence for the charges
framed against him, shall be allowed to engage a counsel:

Provided that if the charge or charges are likely to result in the dismissal of a
subordinate officer such officer, may, with the sanction of the enquiring officer, be
represented by counsel:

Provided further that if in an enquiry, counsel is engaged on behalf of Government, a

subordinate officer against whom the charges are being enquired into, shall be
entitled to engage counsel.

(iii) At any time after hearing the evidence in support of the charge, the Superintendent
may, if he is of the opinion that a prima facie case has been made out, suspend the
accused officer from his office.

(iv) When time is given to the accused person to prepare his defence the Superintendent
shall furnish the accused person with a written order to file a written statement of his
defence within the time allowed.

(v) in the case of Deputy Superintendent or an Assistant Superintendent, the

Superintendent shall, after complying with the above provisions submit the record of
the case for the orders of the Inspector-General and in other cases, he shall pass the
final orders himself.

(vi) When any subordinate officer is dismissed he shall, without undue delay, be supplied
with a copy of the final orders passed, but shall not be supplied with any record of the
proceedings.
(vii) (a) No subordinate officer shall be dismissed, removed or reduced in rank
until he has been given reasonable opportunity of shown cause against the
action proposed to be taker against him. Unless such penalty is imposed on
the ground of conduct which has led to his conviction on a criminal charge,

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 or unless the authority empowered to impose such punishment is satisfied for
reasons to be recorded in writing, that to allow any opportunity as aforesaid is
not reasonably practicable in the particular case.

(b) In the case of dismissal, removal or reduction of chief warders, head warders.
and warders by the orders of a Superintendent, the confirmation of the order
by the Superintendent of the Headquarters Prison is necessary.

10. A subordinate should be put upon his formal defence on a reputation for dishonesty recorded
by a succession of his superiors. Departmental punishment may be awarded unless the official
can give such an explanation of his bad reputation as may avoid the conclusion that he has
been habitually corrupt even though no specific instance of corruption be proved against him.
The charge will take the form of a statement quoting the opinion of officers who have
recorded that the accused has a reputation for dishonestly and calling upon him to show cause
why he should not be removed from service or subjected to departmental discipline by reason
of such reputation.

11. (i) Every subordinate officer who is at any time suspended from his office for any period,
shall forthwith vacate the quarter allotted to him at the prison and quit the premises,
and shall not return until the expiry of the period of his suspension.

(ii) Every subordinate officer who is at any time permanently removed or dismissed from
his office, shall forthwith vacate the quarters allotted to him at the prison and quit the
premises. In case of default, he may if the Superintendent so directs, be forthwith
removed there from by any officer authorised by the Superintendent in this behalf.

(iii) A subordinate officer who is suspended from office by the Superintendent pending a
reference to and the orders of the Inspector-General may, at the discretion of the
Superintendent, either be permitted to continue to occupy the quarters allotted to him
at the prison or be required to vacate the same and quit the premises.

(iv) No subordinate officer who has been removed or dismissed and no subordinate
officer who has been suspended shall at any time during the period of suspension,
without the sanction of the Superintendent, be permitted on any pretest, to enter the
prison.

Note The descriptive toll of every warder punished with dismissal shall be circulated to all
Superintendents of Headquarters Prisons for information and record.

12. Subject to any special directions laid down by Government in regard to the punishment of a
particular class of subordinate Officers, the final authority in regard to punishments shall be
the authority as laid down in the Prisons Department Delegation of Powers Rules. 1962.

13. (i) A subordinate officer shall be entitled to appeal to the next superior authority against
an order, except against an order of the Government—

(a) Imposing upon him any of the penalties specified in sub-rule 1;

(b) discharging him in accordance with the terms of his contract, if he has been
engaged on a contract for a definite or for an indefinite period and has
rendered under either form of contract continuous service for a period
exceeding five years at the time when his services are terminated;

(c) reducing or withholding the maximum pension admissible to him under the
rules governing pensions;

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 (d) altering or interpreting to his disadvantage a rule by which his conditions of
service are regulated ; or

(e) terminating his appointment otherwise than upon reaching the age fixed for
superannuation.

(ii) After an appeal or the second appeal provided in clause (vi), if any, has been rejected,
the subordinate officer concerned may apply for revision to the Government:

Provided that the power of revision shall be exercised only—

(a) if the appellate authority is one other than Government; and

b) only on the ground of material irregularity in the proceedings of the enquiring

or appellate authority or on the discovery of new and important matter or
evidence which after the exercise of due diligence was not within the
knowledge of the petitioner or could not be produced by him when the orders
were made against him or on account of some mistake or error apparent on
the fact of the record

Provided further that Government may at any time revise any order passed by it in
exercise of its appellate powers under these rules.

(iii) In the case of an appeal against an order imposing any penalty specified; in sub-rule1,
the appellate authority shall consider—

(a) whether the facts on which the order was based have been established;

(b) whether the facts established afforded sufficient grounds for taking action;
and

(c) whether the penalty is excessive, adequate or inadequate ;

and after such consideration shall pass such order as it thinks proper, either.
confirming the order appealed against or remitting, reducing or increasing the
penalty:

Provided that no penalty shall be increased unless opportunity is given to the official
concerned to show cause why such penalty should not be increased.

(iv) An authority from whose order an appeal is preferred under these rules, shall give
effect to any order, made by the appellate authority.

(v) Government or the Inspector-General may call for and examine the records of any
case in which a subordinate authority has imposed any, of the penalties specified in
sub-rule 1 or has decided that no penalty should be imposed and after making further
investigation if necessary, confirm, remit or reduce or subject to the provisions of
clause (iv), increase the penalty or subject to the provisions of sub-rule 9 impose any
of the penalties specified in sub-rule 1.
(vi) In all cases in which an appellate authority other than Government increases the
penalty imposed by the punishing authority upon a subordinate officer, such officer
shall be entitled to prefer a second appeal to Government.

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 (vii) Every subordinate officer preferring an appeal shall do so separately and in his own
name.

(viii) Every appeal preferred under these rules shall contain all material statements and
arguments relied on by the appellant, shall contain no disrespectful or improper
language and shall be complete in itself and every such appeal shall be submitted
through the Superintendent of the prison to which, the appellant belongs or belonged
and through the authority from whose order the appeal is preferred.

(ix) An appeal or application for mercy may be withheld by an authority subordinate to

Government, if—

(a) it is an appeal in a case which under these rules no appeal lies,

(b) it does not comply with the provisions of clause (viii),

(c) it is not preferred within six months after the date on which the appellant was
informed of the order appealed against and no reasonable cause is shown for
the delay, or

(d) it is a repetition of a previous appeal and is made to the same appellate

authority by which such appeal was decided and no new facts or
circumstances are adduced which afford grounds for a reconsideration of the
case;

Provided that in every case in which appeal is withheld, the appellant shall be
informed of the fact and the reasons for it;

Provided further that an appeal withheld on account of only failure to comply with the
provisions of clause (viii) may be resubmitted at any time within one month of the
date on which the appellant has been informed of the withholding of the appeal, and,
if resubmitted in a form which complies with these provisions, shall not be withheld.

(x) No appeal shall lie against an order withholding an appeal passed by a competent
authority or against an order of transfer.

(xi) An appellate authority may call for the records of any appeal withheld by an authority
subordinate to it, which under these rules may be made to it and may pass such order
thereon as it considers fit.

Explanation The appeal should be forwarded within ten days of its receipt by the Superintendent
and appellant informed of its dispatch.

14. (i) Any person affected by an order passed by the Superintendent and desires to appeal to
the inspector-General may apply to the Superintendent copy of the order in question. It
shall be the duty of the Superintendent to such person with a correct copy of the order
passed without undue delay.

(ii) No appeal will be heard by the Inspector-General unless it is accompanied by a copy

of the order appealed against duly attested by the Superintendent, or a reasonable
explanation of the absence of such copy.
15. If any subordinate officer makes any appeal which, in the opinion of the Inspector-General is
frivolous, vexatic and false, or submits a subsequent appeal when a former appeal has been
disposed of by the inspector-General and the subsequent appeal discloses no new or important
matter which has not been considered by the Inspector-General in disposing of the former

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 appeal, such subordinate officer shall be deemmed to have committed an act of in-
subordination within the meaning of clause (f) of rule 1095 of the Prison Rules.

Discipline, punishments and appeal of other staff

Rule 1107
In matters relating to discipline, punishments and appeals, all other members of the establishment
excepting those specified in the preceding rule shall be governed by the Civil Services Rules of the
Province.

Powers regarding subordinate officers

Rule 1108
All officers of a prison shall obey the directions of the Superintendent; all officers subordinate to the
Deputy Superintendent shall perform such duties as may be imposed on them by the Deputy
Superintendent with the sanction of the Superintendent, or be prescribed by rule of the Prison Rules.

Suspension, removal and dismissal of Subordinate officers

Rule 1109
No member of a subordinate service shall be removed or dismissed except by order of the authority
which appointed such member. If in the opinion of the Superintendent any of the subordinate officers
is guilty of an offence, which cannot be adequately punished by him, the Superintendent shall
forthwith suspend such officer pending reference to and the orders of the Inspector-General.

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&+$37(5:DUGHU(VWDEOLVKPHQW
Warder establishment organized in circles

Rule 1110
(i) For the purpose of appointment transfer and promotion of warders and the better organization
of the warder establishment of the Province prisons may be grouped into one or more circles
according to the number of prisons in the Province. Each circle shall be under the charge of a
Superintendent who will be designated as Superintendent, Headquarters, Prison, for the pur-
pose of appointments under these rules.

(ii) The management of the warder establishment of prison shall, for the purpose of appointment,
transfer and promotions, etc, rest with the Superintendent of the headquarters. Prison of the
circle to which such prison is attached.

(iii) The Inspector General may, at any time transfer any prison from one circle to another or
create additional circles.

(iv) Women’s Prisons shall be the headquarters prison for all the women warders of the province.

Circle cadre of warder establishment

Rule 1111
(i) The warder establishment shall consist of circle cadres; members of one cadre not being
eligible save as provided in rule 1115 for appointment to a post in any other cadre. Such
establishment shall comprise the posts of Chief warders, head warders, warders and such
other posts in the departments as may be determined by Government from time to time

Permanent Strength

Rule1112
(i) The Permanent Strength of the warder establishment shall be allocated to each prison by the
Inspector General may be revised by him if and when necessary.

(ii) The strength of the Head Warders shall be calculated on the basis for every 10 warders

Requirements for enlistment in the warder guard

Rule 1113
(i) Men for warder establishment shall are recruited from the division in which the Headquarter
prison is located.

(ii) The minimum height of accepted candidates for enlistment shall be 1 Meter and 70 Cm and
the minimum girth of chest 78 Cm candidates shall have normal vision in both eyes with out
glasses, be physically fit in all respects for prison services and not be under twenty one or
more than twenty five years of area.

(iii) As far as possible the warder guard shall be recruited from pensioned or release soldier of the
Defense Services. The candidate must have good charters in their discharge certificates. In the
case of ex-service personnel, men over the age of 35 years shall not be appointed.

(iv) No person shall be appointed as a warder unless he posses the educational certificate of
Middle Standard from a recognized School or Board.

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Explanation Inspector General of prisons is empowered to relax the above condition to suit local
condition by a general or special order.
Occurrence of a permanent vacancy

Rule 1114
(i) When a permanent vacancy occurs in any prison the Superintendent shall report the fact at
once to the Superintendent of the Headquarters Prison, who will arrange to fill the vacancy.

(ii) Selection of permanent warders shall be made by a Committee consisting of the

Superintendent of the Headquarters Prison and a senior Superintendent of the same circle. The
Superintendent of the Headquarter Prison shall call for a Committee once in a quarter and
oftener, if necessary.

(iii) Every newly appointed warder shall be placed on probation of two years from the date of
appointment. On completion of satisfactory probationary period, he will confirmed in his
appointment by the Superintendent of the Headquarters Prison.

Warder liability to serve outside the Circle

Rule 1115
At the time of appointment every warder shall be informed that he is liable to serve at any prison in
the Province.

Headquarters Prison to maintain list of approved candidates

Rule 1116
(i) The Headquarters Prison shall maintain a list or approved candidate suitable in every respect
for appointment as warders. A descriptive roll of each candidate showing his name, father’s
name, caste, age, height, chest measurement, physical fitness, identification marks, thumb
impression, residence, education and Military service, etc., shall be kept by the Headquarters
Prison. The applicant shall be intimated the fact of his acceptance and pending his being
called on to fill a permanent vacancy, should be employed in any temporary vacancy which
may occur in the affiliated prisons Ordinarily the affiliated prisons shall not employ any
temporary warders themselves. These temporary warders will be considered for selection for
permanent posts if their work and conduct has been satisfactory.

(ii) The character and antecedents of candidates shall be verified through the Police Department
before employment.

Conditions as to the prison to which posted.

Rule 1117
No warder shall be posted to a prison in his home district or in a district in which he has been long
resident. Warder shall not ordinarily be allowed to remain at a central Prison for more than three years
or over two years at other prisons.

Warders to be vaccinated

Rule 1118
All warders shall be vaccinated immediately on appointment and revaccinated whenever considered
necessary.

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Gradation list

Rule 1119
At each Headquarters Prison, a gradation lists showing the seniority and other particulars, etc., of all
the warders in the circle, shall be maintained. All permanent warders will be shown in this list
according to their categories. Each warder will be allotted a serial number on permanent appointment,
which shall be his personal number. Seniority will count from the date of appointment in a permanent
vacancy.

Service registers and service sheet - Monthly statement of offences and punishments

Rule 1120
(i) A service Register shall be maintained, at the Headquarters Prison of each circle, containing
the particulars of appointment, promotion, house district, place in which service has been
passed, rewards, offences, punishments and leave with the dates in each case, of every warder
in the circle.

(ii) The Superintendent of each prison in the circle shall send to the Superintendent of the
Headquarters Prison by the 10th of each month, a complete and correct copy of the entries, in
the Warder services books for the preceding month for record in the services register of the
circle.

(iii) In the same statement shall be shown the offences committed by and the punishment awarded
to the warders.

Explanations Temporary warders, who have been punished, shall not be shown in the list and
warder officiating, as bead-warders should be shown in their substantive grades.

Promotion of warders

Rule 1121
(i) The Superintendent of each Headquarters Prison shall, subject to the general control of the
Inspector-General, promote warders to headquarter and head-warders to chief warders. All
promotions shall be made by selection on merit. When the Superintendent promotes a warder
otherwise then by seniority on the gradation list, he shall report the circumstances to the
Inspector-General for his sanction.

(ii) No warder shall be promoted as head warder and a head-warder as chief warder unless these
official shall have successfully undergone the promotion course for each cadre organized at
the Training institute.

(iii) Illiterate warders shall not be promoted to any capacity whether temporary or permanent.

(iv) Warder who have completed 5 years service or Matriculate warders or warders with
conspicuous prison service who have completed 3 years service, have not received any
punishment during the last two years, are efficient in drill and are markmen shall be eligible
for promotion

(v) Warders showing exceptional gallantry in prison service may, however, be promoted
irrespective of other qualifications with the prior sanction of the Inspector-General

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When a warder gets leave or is suspended

Rule 1122
When a warder is granted leave or suspended, the Superintendent of the prison to which the warder is
at the time attached shall make his own arrangements for carrying on the work of the absentee

Warders on transfer to be relieved on fixed date

Rule 1123
Superintendent of Headquarters Prison, when ordering transfer of warders, shall fix the date on which
the warders concerned shall be relieved, allowing sufficient time for his instructions to be received
and acted upon. The warders shall be relieved on the dates fixed unless it is not practicable on account
of sickness or some equally important reason, in which case the warders should be relieved at the
earliest and intimation shall be sent to the Superintendent of the Headquarters Prison. No casual or
other leave shall be granted to any warder who is under order of transfer.

When Superintendent exceeds his powers of punishment

Rule 1124
The Superintendent of a Headquarters Prison has no power to revise or modify any punishment
awarded by a Superintendent of any other prison, but if a Superintendent exceed his powers he shall
draw his attention to the fact with a view to a revision of the punishment Any difference of opinion
shall be referred to the Inspector-General.

Separate accommodation for warders

Rule 1125
(i) All head warders and seventy-five percent of the warder shall be provided with family
quarters. The rest shall be accommodated in single warder barracks.

(ii) Single warders barracks shall be provide with electric lights and fans or lamps and kerosene
oil at State expense The quantity of oil issued for these lamps will be the same as for lanterns
for prisoners barracks.

Messing system for warder

Rule 1126
In all Central and first class District Prisons a messing system for warders shall be provided.
Government shall incur initial expenditure on kitchen utensils and a cook shall be entertained at
Government expense. All single warders shall have their meals in this mess.

Transfer of warder from one circle to another

Rule 1127
Transfer of warder from one, circle to another shall be made only for special reasons under the orders
of the Inspector-General. Mutual interchange may however, be allowed by the Inspector-General with
the consent of the Superintendent of the both the Headquarters Prison and the parties concerned at
their own expense. Such warder will be placed on the gradation list according to the dates of their
appointment.

Re-employment after leaving service

Rule 1128
No warder who has left the prison service shall be again entertained without the sanction of the
Inspector-General.

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Training of warder establishment

Rule 1129
Every warder, Head Warder shall be provided training for four months on his induction into service in
the duties of his office and rules and regulation. A copy of the Pakistan Prison Rules in Urdu shall be
supplied to him at subsidized rates. The training shall also ensure proficiency in drill and in the use of
arms.

Military discipline of warders

Rule 1130
Warders shall be subject to discipline, of a military nature, necessary for efficient discharge of all
duties and functions for the protection and management of the prison

Hours of duty

Rule 1131
The hours of duty of warder shall not ordinarily exceed on an average nine hours on any one-day.
This includes half an hour’s drill

Temporary warders in emergencies

Rule 1132
(i) When, for any sufficient reason, it is necessary to entertain warders in excess of the
sanctioned strength, and the matter is so urgent that the previous: sanction of the Inspector-
General cannot be obtained. The Superintendent may in anticipation of sanction, entertain
such number of additional warders as may be necessary, but an immediate reference shall be
made to the Inspector-General.

(ii) Temporary warders must conform to the standard laid down in rule 1113 of these Rules. Very
exceptional cases if any should be referred to Inspector General for relaxation.

(iii) The Character and antecedents of temporary warders who shall be verified through the Police
prior employment.

(iv) Only those person shall be entertain as temporary warders who are considered fit for
confirmation in due course

Pay of temporary warder. Sanction to their entrainment

Rule 1133
(i) Extra warders entertained under the provision of the preceding rule shall receive the pay of
newly enlisted warders

(ii) When applying for sanction to the Inspector-General the number of men entertained, the
period for which, required, and the reasons for entertaining them shall, be stated

(iii) Temporary warder shall not be entered in the gradation list if they are up to standard, posses
the necessary qualifications for enlistment, and their work and conduct has been satisfactory,
they may be-put up for selection in the permanent establishment

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Rewards

Rule 1134
(i) The Inspector-General may grant cash rewards not exceeding Rs.100 in any case to a chief
warder, a head Warder or warder for special services as for example: -
(a) Bravery in preventing an escape or disturbance, etc,

(b) Special skill or energy in recapturing a runaway when the escape is not due to the
negligence of the warder or head warder proposed for reward.

(c) Securing the highest number of marks in the annual musketry practice

(d) Rendering valuable assistance in the management of the prison

(e) Furnishing information leading to the discovery of stolen Government property, or

giving information about plots of escape or mutiny, etc

(f) Exceptional devotion to duty or courage

(g) Special care of uniform, arms and equipment

(h) Gardening

(i) Other miscellaneous services.

(ii) The inspector-General may grant a reward not exceeding. Rs. 100 to any person than an
officer of Prison Department who furnishes valuable information e.g. about stolen
Government property misconduct of warders etc.

Regulation of duties of warder guard

Rule 1135
The general duties of watch and Ward, the posting and duties guards and sentries, the fixing of their
periods of duty and their strength, an all matters relating to the protection of prisoners and the prison,
and the duties of warders and like, shall be regulated by the Superintendent in accordance with the
orders of the Inspector-General. In. emergent cases or matters about which no provision has been
made in any such order, the Superintendent shall use his own discretion

Assignment of duties of head warder

Rule 1136
(i) The Superintendent or the Deputy Superintendent may direct any head-warder or warder to
perform any duty in any part of the day or night. Duties shall ordinarily be assigned on the
first day of every month and shall as far as possible be changed monthly and may be change
oftener if considered necessary.

(ii) Every head-warder or warder shall comply with the orders of all officers superior to him in
rank.

Uniforms, arms and accoutrements

Rule 1137
(i) When on duty, all head warders and warders shall wear the uniform and shall not sit or lie
down, they shall keep their uniforms arms and accoutrements clean and in good order.

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(ii) The chief warder in Central and first class District Prisons and the senior head-warder on duty
in other prisons shall be responsible for the appearance and discipline of the head warder and
warders working under them and shall report any head warder or Warder found to be black or
improperly dressed, whilst on duty.

Duties of chief warder and head of chief warder

Rule 1138
The chief warder in Central and first class District Prisons and the senior head warder in other prison
shall: -
(a) Post the warders under the orders of the Deputy Superintendent explaining to each warder the
duties and responsibilities of his post and supervise the warders on duty:

(b) Assist the Deputy Superintendent at unlocking midday count and look-up and in the
distribution of various parties in the morning and their collection in the evening and the
maintenance of attendance register.

(c) Visit and count at uncertain hours all parties working inside the prison and for with report to
the Deputy Superintendent any unusual occurrence.

(d) Visit the main wall and satisfy him that the convict officers on the main wall duty are preset at
their posts, and are on the alert.

(e) Supervise the distribution of food and the conservancy arrangements.

(f) Cause all gratings door or other openings of enclosures and barracks in which prisoners are
confined to be secured and satisfy him self by personal inspection that they are secure.

(g) Pay surprise is its to all outside parties and visit them at least once daily and,

(h) Be responsible for the general cleanliness of the warders line, and see that all warders live in
the quarters provided for them. He shall report warders who absent themselves without leave,
or who permit released prisoners or friends and relatives of prisoners to remain in or to visit
their quarters.

Duties of Head warder

Rule 1139
It shall be the duty of every head-warders to: -
(a) Superintendent the warders subordinate to him in the discharge of their duty ties

(b) Assist in every possible way in the management of the prison, the prevention of escapes and
the maintenance of order and discipline generally amongst subordinate officers and prisoners.

(c) Comply with the requirement of all rules regulations, and orders-about the duties he is to
perform and the manner in which he is to perform them

(d) Assist the Deputy Superintendent in all routine duties

(e) Open the cells barracks and other compartments each morning and count the prisoners.

(f) Distribute the prisoners, who are liable to labour to their work parties each morning.

(g) Cause the name and prison number of every prisoner placed in-charge of any warder to be
entered in the attendance register.

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(h) Issue all necessary tools: raw materials and other articles required for the day’s work and to
keep a record of all articles issued.

(i) Collect all such articles, together with the produce of the prisoners labor in the evening.
(j) Satisfy him self that all articles issued have been duly returned to him or accounted for.

(k) Measure or check the task performed by each prisoner and note the same in, the task sheet.

(l) Supervise the use of latrines, bathrooms and the distribution of meals

(m) Check all prisons at each change of guard

(n) Check all gratings, locks bolts and the like daily and satisfy him that they are secure.

(o) Keep all the building under his charge neat and clean and in proper state of repair.

(p) Cause all bamboos, scantlings, poles, Ladders, ropes, well-gear and other articles likely to
facilitate escape to be removed and, kept in a safe place, beyond reach of prisoners.

(q) Keep constantly moving about while on day duty amongst the prisoners, supervising the work
and discipline of the prison and keeping the warders and Convict officers on the alert.

(r) In the presence of the Assistant Superintendent, to count, search and lock the prisoners in
cells, barracks, etc., at the prescribed time, each evening and

(s) Give the warders half an hour’s drill daily.

Duties of Head warders on reliving guard

Rule 1140
(i) No head-warder or warder shall keep his post of duty until be has been duly relieved and his
responsibility shall continue till he is relieved.

(ii) The senior head-warder shall, at least ten minutes before the hour fixed for reliving the guard
on duty, collect the warders of the relieving guard in the main gate. At the proper time he
shall march the relieving guard to their respective posts and remove the guard to be relieved.
The relief shall be carried out with military precision.

(iii) No relief whether by day or night shall be effected otherwise than in the presence of both the
relieved and the relieving officers and also of the senior head warder carrying out the relief
such head warder shall satisfy himself that the party is complete and corresponds with the
number in the attendance register.

(iv) Warder whether going on or off duty shall be marched, in double file. When the relief is
complete the relieved head-warder shall march the relieved wader to the main gate.

Periods of Duty - Drill, Arrangement of duties

Rule 1141
(i) Every head-warder shall ordinarily be on duty for ix hours daily, exclusive of the period spirit
on night duly drill, at unlocking and locking up.

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(ii) Every head-warder shall attend, such drills, and parades for instruction in drill, in a
maneuvering, practice in the use of arms and other matters in the nature of military training as
the Superintendent may prescribe.

(iii) The periods at duty shall be so arranged that head-warder shall, be present at every relief of
warder from duty of any kind throughout the day and night.

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Remission of drill to head-warders

Rule 1142
Every head warder shall attend drill parade daily until he is qualified to drill the warder, when he shall
not except as a punishment, be required to attend more than a week

Relieving guard over women prisoners

Rule 1143
The head warder in-charge of women’s enclosure shall, at each change of guard, ascertain from the
women warder without entering the women’s enclosure, that the count is correct and all is well.

Custody of keys

Rule 1144
(i) The keys of the prison shall, when not in use, be kept in a locked chest in the main-gate. The
key of this chest shall be kept in the custody of the gate-keeper.

(ii) Any keys which any officer may have to carry about his person, while on duty, shall be
attached to him person by means of a stout chain.

Duties of Head-warder in charge of armoury

Rule 1145
The duties of the head-warder in-charge of the armoury shall be to: -
(a) Give each warder (except those who are except) half an hour’s drill daily report warders who
are absent.

(b) Give effect to any punishment drill ordered by the Superintendent;

(c) Inspect daily all arms, accoutrements and see that they are kept cleat and fit for immediate
use.

(d) Take charge of the armory ammunition and spare accoutrements keep the key of the armory
in his possession, see that the ammunition is kept dry and in good order, and that ten rounds
of ammunition are always kept ready for use for each rifle.

(e) Satisfy him self that each sentry knows and understands the duties of his post.

(f) Keep note of ammunition in stock, received and expended.

(g) See that torches and the like required for use at night in case of alarm are always kept ready
and in serviceable condition; and

(h) Report to the Superintendent daily on his arrival that arms and ammunition are in good order
and fit for use and any other matter of importance that has come to his knowledge.

Assignment of duties of warders

Rule 1146
(i) Each warder shall have specific duties assigned to him by the Superintendent or Deputy
Superintendent such as the charge of barracks, workshops, or a party of prisoners either inside
or outside the prison. The posts and duties shall ordinarily be changed on the first day of
every month or oftener if necessary, to prevent them establishing relations with the prisoners.

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(ii) The more important duties shall be entrusted to the senior and experienced warders junior
warders being placed in less responsible charges.

General duties

Rule 1147
It shall be the duty of every warder at all times to.
(a) Render all assistance in his power in the management of the prison, the maintenance of order
and discipline amongst warders and prisoners the guarding and defending of the prison and all
persons and property kept therein or belonging thereto against the use of criminal force by any
person

(b) Obey the orders of all officers superior to him in rank.

(c) Comply with all rules, regulations and orders regulating the duties, which he is to perform,
and the manner in which he is to perform them.

(d) Take proper care of all property of whatever kinds in his charge and duly to account for the
same when called upon to do so; and

(e) Be at all times in a state of readiness to turn out immediately accounted and armed, whenever
called to do so or when an alarm is raised, and to do all lawful acts to prevent escapes and
disturbances, etc.

Detailed duties

Rule 1148
It shall be the duty of every warder: -
(a) Not to take off any portion of his uniform or lie or sit down while on duty.

(b) To know the number of prisoners in his charge, to count them frequently during his hours of
duty and to satisfy himself that he has in his custody, not only the correct number, but also the
particular prisoners for whom he is responsible

(c) To search the prisoners as well as the factories, cells and barracks in which they ire confined
at the time of receiving and making over charge.

(d) To report every prisoner whom he considers to have committed a prison offence;

(e) To see that any prisoner who has to go to the latrine at unauthorized times, is made over to the
charge of a responsible officer whilst away from the party

(f) To maintain scrupulous cleanliness in the buildings in his charge and see that the drains are
clean and kept free from silt;

(g) To bring to the notice of the Assistant Superintendent and Junior Medical Officer any prisoner
appearing to be ill or complaining of illness.

(h) To report any plots for escape, assault, out-break, or for obtaining prohibited articles

(i) To give an immediate alarm by blowing, his whistle if a prisoner is missing, or if any
disturbance appears imminent or takes place.

(j) To prepare prisoners for parades and see that each prisoner takes his place in proper order and
behaves well; and

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(k) To keep his arms and accoutrements clean, in good order and fits for immediate use.

No warder to leave his post

Rule 1149
No warder shall, while on duty, at any times, under any circumstances, on any pretext, leave his post
or absent himself from duty until relieved in due course and released from duty.

Provided that he may leave his seat to prevent an escape or to assist in sub during a disturbances
taking place within his sight when he is on main-wall duty or when is in-charge of prisoners, if he can
do so without serious risk to the safe custody of his prisoners.

Duties on being relieved

Rule 1150
A warder on being relieved shall explain to his successor what the duties of the charge are, and shall
bring to the notice any long-termed and dangerous prisoners. The relieving warder shall, before taking
charge, satisfy himself that the property and the number of prisoners made over to him are correct.

Arms for warder

Rule 1151
Every warder shall be provided with a rifle and ammunition. All arms and ammunition shall, when
not in actual use, be securely kept in the armoury.

Main-gate sentry

Rule 1152
(i) Two sentries shall be posted at the main-gate day and night.

(ii) During the day each sentry at the main-gate shall be posted immediately outside the gate and
carry his rifle with fixed bayonet. The rifle shall not be loaded but 12 rounds of ammunition
(a jacket of 10 and 2 loose cartridges) shall be kept in the pouch, which shall be brought
round to the front of the belt, the flap being left unbuttoned.

(iii) During the night each sentry at the main-gate shall be posted between the gates from lock-up
to unlocking, and shall similarly be in possession of 12 rounds of ammunition.

Sentry’s picket

Rule 1153
Three warders and one senior warder shall form the main-gate picket of every prison from unlocking
to lockup. They should be specially selected and as far as possible be ex-soldiers.

Duties of a sentry

Rule 1154
The duties of a sentry are: -
(a) To mount guard with fixed bayonet, move briskly on his post with his rifle at “the slope” and
not to “order arms” or “stand at case” for more than fifteen minutes in an hour.

(b) Not to enter into conversation with any one except when questioned by a superior officer.

(c) Not to interfere unnecessarily with any prisoner or prison officer.

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(d) Not to leave his post without regular relief upon any pretext whatsoever;

(e) Not to allow any person to approach his post after dark, without challenging;

(f) Challenging after dark, to warn the person challenged, if the reply is unsatisfactory, to stand
until the officer in-charge of the picket, arrives bringing his rifle at the same time to “the
charge”;

(g) Challenging on a dark night, on hearing voices or the approach of footsteps, if he receives no
answer, or an unsatisfactory answer, to call the officer incharge of the picket, or if necessary,
give the alarm;

(h) When on duty at night satisfy him self that the main-gates and wickets are securely locked.

Escorts for visitors

Rule 1156
The escort for an official or non-official visitor to a jail shall consist of a warder armed with a baton,
from the warder guard. The Warder may be taken from the main-gate picket if it is a double one;
otherwise it shall be taken from the men detailed for the next relief of the main-gate picket.

Gatekeepers

Rule 1157
(i) A literate head warder or warder shall be employed constantly on duty as a gatekeeper in the
main gate of every jail both by day and night. A panel of names of head warders and warders
specially selected for efficiency and integrity shall be maintained at every jail after approval
by the Inspector-General for their employment as gatekeepers. The gatekeepers shall be
posted out of this panel and changed monthly.

(ii) The gatekeepers shall perform eight hours duty daily—four hours by day and four hours by
night.

The duties may be arranged as below

A B C
6-10 AM 10-2 PM 2-6 pm
6-10 PM 10-2 AM 2-6 AM

Duties of A, B and C will be changed after every ten days in rotation.

Gate book

Rule 1158
(i) The gatekeeper shall maintain a gate book in which he shall make all entries in, chronological
order and shall not, leave any blank spaces with a view to preventing spurious entries, being
made subsequently.

(ii) The date in the gate book shall be changed at midnight and the hours shall be recorded from 0
to 24.

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Entries to be recorded in gate book

Rule 1159
The gate keeper shall record in the gate book:
(a) The names of all persons passing into or out of the prison together with the hour and minute
of their entrance and exit;

(b) The hour and minute at which any articles pass into or out of the prison, their description and
number or weight, the entries being made in red ink, and the name of the officer or person
bringing in or taking out the articles;

(c) The time to be entered in red ink, at which the bugle is sounded for the unlocking and the lock
up or for an alarm etc., and

(d) At every relief of the gatekeeper a note of the exact time of each relief and the number of keys
taken over, with the signatures of both the relieved d and the relieving officers.

Entries to be recorded in gate book

Rule 1159
The gatekeeper shall record in the gate book
(a) The names of all persons passing into or out of the prison, together with the hour and minute
of their entrance and exit;

(b) The hour and minute at which any articles pass into or out of the prison, their description and
number or weight, the entries being made in red ink, and the name of the officer or person
bringing in or taking out the articles

(c) The time to be entered in red ink, at which the bugle is sounded for the unlocking and the lock
up or for an alarm, etc., and

(d) At every relief of the gatekeeper, a note of the exact time of each relief and the number of
keys taken over, with the signatures of both the relieved and the relieving officers.

Prison officers to sign the gate book

Rule 1160
The prison officers going into or out of the prison shall sign their names with ranks in the gate book
and enter the, hour and minute of entrance and exit, and also record the number of the bunch of keys
which they may take from or return to the key chest. They shall write their names legibly and in full.

Statement of prison population

Rule 1161
The gatekeeper shall write in the gate book, in tabular form, a daily statement of the prison
population, showing the balance of prisoners from the previous day, the number of prisoners admitted
and the number of prisoners released or otherwise disposed of, and the balance at the end of the day;
such balance should correspond with the actual number of prisoners locked-up for the night.

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Daily check of the gate book

Rule 1162
The Deputy Superintendent shall check and sign the gate book daily.
Examination of gate book by the Superintendent

Rule 1163
The Superintendent shall examine the gate book at least once a week and see that all entries have been
made neatly and all orders as to its maintenance are duly complied with.

Admission of outsiders

Rule 1164
The gatekeeper shall admit all prison officers on duty. He shall not admit any other person without
authority from the Superintendent or the Deputy Superintendent. He shall be furnished with a list of
all official and non-official visitors and shall admit such persons on their presenting themselves for
admission.

Gatekeeper to know all prison officers and to observe prisoners going out of prison

Rule 1165
The gatekeeper shall make himself thoroughly acquainted with the appearance of all prison officers,
and shall carefully observe the faces and appearance of all prisoners leaving the prison in order to
prevent any prisoner attempting to escape in disguise.

Personal search by the gatekeepers

Rule 1166
(i) The gatekeeper is authorised to search every person entering into or going out of the prison
except the following:

(a) All official and non-official visitors

(b) Higher officials of the prison including head warders; and

(c) Casual visitors admitted by order of the Superintendent, Inspector General or the
District Magistrate.

(ii) The gatekeeper shall search all prisoners who pass through the gates

(iii) The search of all persons, including prisoners shall be carried out with due regard to decency
and with as little annoyance and inconvenience to the person searched as possible.

(iv) Women prisoners shall be searched by the women warder only in a secluded place and not in
the presence of any male person.

Search of officers ordinarily exempt from search

Rule 1167
When the gatekeeper has reason to suspect that any officer or other person ordinarily exempted from
search is introducing of removing unauthorized articles, he shall detain him between the gates and
send notice to the Deputy Superintendent, who may, if necessary, cause the person concerned to be
searched or take such other action as he may consider necessary.

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Prevention of introduction of prohibited articles

Rule 1168
The gatekeeper shall endeavour by every means in his power to prevent the introduction of
unauthorised or prohibited articles and the misappropriation of any prison property. The gatekeeper or
any other prison officer may examine anything carried in or out of the prison.

Out-party register

Rule 1169
The gatekeeper shall maintain a register of all prisoners whose employment outside the prison walls
has been sanctioned by the Superintendent.

A warder to assist the gatekeeper

Rule 1170
In Central Prisons and large district prisons a warder my be employed to assist the gatekeeper in
writing up the gate book, but the responsibility of the correct record of the person or prisoners
entering or leaving the prison and for the number and weight of arties shall lie with the gatekeeper.

Working of the double gate system

Rule 1171
All prisons shall be provided with double gates. The gatekeeper shall open only one gate or wicker at
a time, and before doing so shall satisfy him self that all other means of entry and exit are secure. For
ordinary purpose entrance or exit shall take place through the wickets.

Passing out and in out parties

Rule 1172
When prisoners employed in out parties are going out or returning to the prison, the following
procedure shall be followed

(i) On passing prisoners out, the gatekeeper shall first let them through the inner wicket and then
lock it, the prisoners shall then be made to sit down while the roll is being called from the out
party register by the head warder incharge of out parties. The totals of each party shall be
signed by the head warder. The gatekeeper shall enter in the gate book in the number of
prisoners sent out in each party and the name of the warder incharge. The entry shall be
signed by the Warder incharge of the party. The gatekeeper shall then open the outer wicket
and count the prisoners as they pass out of the prison to verify the total. Every change in the
party shall be noted by the head warder incharge of out parties in the register of out parties
and recorded by the gatekeeper in the gate book.

(ii) When the prisoners in out parties are returning to the prisons, the gatekeeper shall first open
the outer wicket and admit the party to the passage between the gates. He shall than lock the
outer wicket and call out the name of each prisoner as recorded in the out party register. When
the number in the party has been found to correct, he shall open the inner wicket and count
the prisoners as they pass into the prison to verify the total.

(iii) The gatekeeper shall not allow passing out of the prison any prisoner who is not in the
custody of a warder duly authorized to take him outside the prison.

(iv) If the gatekeeper has reason to believe that any prisoner is being taken out of the prison
contrary to rules, he shall detain him and after making a note of it in the gate book report the
matter at once to the Deputy Superintendent.

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Issue accept of bunches of keys

Rule 1177
The gatekeeper shall record in the gate book the time of issue and receipt of all bunches of keys of the
prison with the name of the officer to whom he issues or from whom he receives the bunches.

Light

Rule 1178
The gatekeeper shall keep a light burning brightly in the passage between the gates through out the
night.

Articles to be kept between the gates

Rule 1179
The gatekeeper shall be in-charge of the following articles, which shall be kept between the main
gates

(a) A clock;

(b) A weighing machine;

(c) A measuring staff;

(d) Spare fetters and hand cults, which shall be kept in a place of security;

(e) A standing desk with lock and key for the gate book and writing materials;

(f) A key chest;

(g) The Deputy Superintendent’s cash chest;

(h) Apparatus for extinguishing fire:

(i) The List of visitor’s and other persons who are authorized to enter the prison under the rules;
and

(j) Notice boards.

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Duties of Lady Assistant Superintendent

Rule 1180
(i) In the women’s prison there shall be a Lady Assistant Superintendent who shall, subject to the
control of the Superintendent of the local men’s prison, have complete charge of all women
prisoners at any time committed to, or detained, in the prison.

(ii) All rules, regulations, etc., applicable to Assistant Superintendents as regards appointment,
conditions of service and duties, shall Mutatis mutandis be applicable to Lady Assistant
Superintendent.

(iii) The Lady Assistant Superintendent shall be assisted by a staff of women warders who shall
perform duties as laid down in the succeeding rules, subject to the control of the Lady
Assistant Superintendent.

Women warder duties

Rule 1181
(i) In every other prison where women prisoners are confined a women warder shall be incharge
of the women enclosure. She shall work under the supervision and orders of the Deputy
Superintendent and the Superintendent

(ii) The duties of the women warden, shall, as regards women prisoners, be similar, to those
performed, as regards male prisoners, by warders and head warder. All rules, regulations,
orders and directions for the time being applicable to such warders and head warders, shall be
applicable to women warders.

Recruitment of women warders

Rule 1182
The following conditions shall govern the recruitment of women warders
(i) The age of the women at the time of recruitment shall not be less than 25 years not more than
35 years.

(ii) They should be medically fit and examined by the Medical officer of the prison or District
Headquarter Hospital.

(iii) They should be of good character and antecedents. The Superintendent must satisfy himself
about these before employing a woman.

(iv) They should be literate.

Prohibition against male entering the women’s prison

Rule 1183
(i) No male person employed in any capacity or connected with the women prison shall,
otherwise than in case of emergency and when called upon to do so by the Lady Assistant
Superintendent or a women warder and then only when accompanied by the Lady Assistant
Superintendent or a woman warder, at any time enter any barrack, cell, compartment, or other
place in the said prison occupied by any woman prisoner

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(ii) The duties of the male warders shall be to patrol the area outside the main wall at night, to act
as gatekeepers and sentries, to prevent escapes and any unauthorized persons from having
access to and any prohibited article from being introduced into or removed from the prison.

Note Female sweepers shall be employed for conservancy work in the women’s enclosure.

Distribution of Food

Rule 1184
The women warders shall carefully supervise the distribution of food to women prisoners and see that
each prisoner receives her proper ration. She shall report to the Deputy Superintendent any instance in
which the food is bad, or badly cooked or is insufficient in quantity.

Escorting of women Prisoners

Rule 1185
The woman warder shall escort every woman prisoner leaving the women’s enclosure, and shall
remain with her till she returns to the enclosure or quits the prison promises.

Search of women prisoners

Rules 1186
The woman warder shall conduct the search of women prisoners. Such search shall not be conducted
in the presence of any male person.

Entrance door of women’s enclosure, how to be regulated

Rule 1187
(i) When the woman warder is present on duty the entrance door to the women’s enclosure shall
be locked on the outside by the head warder who shall retain possession of the key, and it
shall also be locked on the inside by the woman warder.

(ii) A call bell shall be provided in the women’s enclosure for emergency calls.

Women warder not to permit males to enter women’s enclosure

Rule 1188
Woman warder shall not allow any prison officer or male prisoner to enter the women’s enclosure
without proper authority. If any male prison officer or male prisoner without proper authority at any
time enters or attempts to enter any ward or portion of the prison reserved for occupation by women
prisoner, she shall make a report to the Deputy Superintendent and the Superintendent forthwith.

Communication with male prisoners forbidden

Rule 1189
No woman warder shall at any time, on any pretext, hold any interview, intercourse or communication
of any kind whatsoever with any male prisoner, or visit any part of the prison reserved for male
prisoners, except in the discharge of her duties.

Duties in regard to sick and children

Rule 1190
(i) It shall be the duty of every women warder to call the attention of the Medical Officer to any
woman prisoner who complains of illness or appears to be ill. She shall satisfy herself that
every woman prisoner who is sick receives the special diet (if any) at any time prescribed for

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 her by the Medical Officer and that all women prisoners at any time in any special or
convalescent party, are duly supplied with any special or extra diet ordered for them by the
Medical Officer.

(ii) The women warder shall be responsible for seeing that every child for the time being in prison
receives the clothing and the diet prescribed for it and is properly cared for.

Duties as to the task of women prisoners

Rule 1191
(i) The woman warder shall make over to women prisoners sentenced to rigorous imprisonment
their allotted tasks and satisfy herself that every such prisoner perform her full task properly.
She shall bring to the

Duties as to looking up of prisoner at night

Rule 1192
The woman warder shall: -
(i) Each evening before the time fixed for locking up, search every woman prisoner and her
clothing and bedding and very ward, cell and other compartment allotted to women prisoners.

(ii) Count the women prisoners and lock them up in their respective places and report to the
Deputy Superintendent that she has done so and record the fact in the lock-up register; and

(iii) After having complied with the requirements of the above Clauses deliver the keys of the
wards, cells, other compartments and the women’s enclosure to the Deputy Superintendent.

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