Republic of the Philippines

Office of the President

COMMISSION ON HIGHER EDUCATION
Regional Office No. V
Legazpi City

LIBRARY MONITORING/EVALUATION FORM

Name of HEI Camarines Norte State College

Address Purok 1A, San Roque, Mercedes, Camarines Norte
Date
Program(s) BS Marine Biology

AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS
1. ADMINISTRATION
1. The supervision of the library shall be clearly defined The College Library is directly under the
within the organizational structure of the institution Office of the Campus Supervisor
and shall be under the head of the institution or
designated representative.
a. Should have 1 full-time licensed librarian with the Currently administered by the College
following qualifications: Librarian I, Ms. Jezyl I. Dacer, BLIS degree
● Master’s Degree holder in Library and Information holder, 15 earned units in Master in Library
Science or any related field and Information Science with appropriate
● Member of accredited professional organization license no. 6617 valid until 1-18-27.
● Must have at least two(2) years of library-related
supervisory experience A member of the Philippine Librarians
Association, Inc. (PLAI), and Bicol Librarians
Regional Council (BLRC), with 13 years of
Library-related supervisory experience in STI
and CNSC
 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

b. For several campuses, the presence of a licensed Currently administered by the College
fulltime librarian for each campus shall be based on a Librarian I, Ms. Jezyl I. Dacer, BLIS degree
librarian-student ratio. holder, 15 earned units in Master in Library
and Information Science with appropriate
license no. 6617 valid until 1-18-27

Current Enrollment:

IFMS/Mercedes Campus 273 (BS

Fisheries)

c. The library shall have an advisory committee to assist The college library has an Advisory
the Head Librarian on matters pertaining to collection Committee, composed of the Deans and
development and use. It shall compose of designated Directors, Librarian as members, the Budget
representatives of the different colleges/departments Officer as Vice Chair and the VP for
and the student council/organization. Academic Affairs, as the Chairman.
d. The library shall formulate a development/strategic The library has a development/strategic plan
plan to ensure continuous improvement of programs,
resources and services.
e. The conduct of research to improve library and information On-going identification of possible research
services and operations shall be institutionalized. topics
f. The library shall have an updated manual of policies The library has an approved library manual of
and procedures on its operations for both face-to-face operations with the inclusion of approved
and online. policies for the new normal (face-to-face and
online) effective Nov. 24, 2021
g. An in-house evaluation of library programs, Every end of the semester, students, faculty
resources, services and personnel shall be conducted Conducted every semester
annually. (e.g. library surveys, client/customer
satisfaction surveys)
HUMAN RESOURCES

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

a. The library shall have an adequate and qualified Currently administered by the College
personnel for quality library and information services Librarian I, Ms. Jezyl I. Dacer, BLIS degree
for face-to-face and online services. holder, 15 earned units in Master in Library
● The number and Information Science with appropriate
of personnel shall be based on the user license no. 6617 valid until 1-18-27.
population, size and scope
● Ratio of A member of the Philippine Librarians
licensed librarians and support staff shall vary Association, Inc. (PLAI), and Bicol Librarians
depending on the size of user population: Regional Council (BLRC), with 13 years of
Library-related supervisory experience in STI

Ratio Minimum Requirement and CNSC

For 1,000 and below user At least one (1) full-time
population (combined licensed librarian and at 1 support staff
students, faculty and staff) least one (1) full-time
support staff Current Enrollment:

For every additional 3,000 At lest one (1) additional

user population or a fraction full-time licensed librarian BS FISHERIES
thereof. and at least three (3) IFMS/ Mercedes Campus 273
additional full-time
support staff to
implement the face-to-
face and online
professional services and
activities of the library.
NOTE: Student assistant/s may be an augmentation
to provide the necessary support services. However,
the number of hours rendered by student assistant/s
should be equivalent to the number of hours
rendered by the required number of full-time support
staff.
b. The qualifications of library personnel shall be as Currently administered by the College
follows: Librarian I, Ms. Jezyl I. Dacer, BLIS degree
1. Librarians holder, 15 earned units in Master in Library
The Librarian shall have the required valid and Information Science with appropriate
license and are members of the accredited license no. 6617 valid until 1-18-27.
professional organization.
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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

2. Support Staff A member of the Philippine Librarians

The support staff are the paraprofessionals Association, Inc. (PLAI), and Bicol Librarians
who are non-licensed and holders of any Regional Council (BLRC), with 13 years of
Bachelor’s degree as well as graduates of Library-related supervisory experience in STI
grade 12 and associate degree programs. and CNSC

c. The institution shall have a continuous library The college has an approved Staff
personnel development program to promote career Development Program.
progression and specialization
2. COLLECTION MANAGEMENT
1. Selection and Management
a. The selection of library resources, both print and The process of acquisition of library
electronic, including textbooks, shall be resources is a collaboration of the faculty and
undertaken by the faculty in collaboration with the librarians. All request of faculty members are
librarians not violative of the Intellectual PropertysubmittedtotheircollegeCampus
Code. Director/Supervisor, then to the Chair of the
Library Committee, then to the Librarian for
the preparation of the PR.
b. The acquisition of library resources, both print The preparation of purchase requests is
and electronic, shall be the responsibility of the being done by the librarian.
librarians.
c. The HEI shall have the right to prescribe its The CNSC provides the required textbooks
textbooks and other instructional materials in print and other instructional materials in all
and/or electronic formats. formats.

d. The library shall have a written collection There is an approved collection development
development plan/policy to specify the acquisition policy incorporated in the library manual of
strategies, ratio of progressive development of operations.
both print and electronic resources to support
research and instruction, including online
teaching and flexible learning modalities. The
plan/policy shall be prepared in consultation with
the Library Advisory Committee and approved by
the administration.

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

e. A periodic evaluation of existing collection of print For the print resources, the library conducts a
and electronic using various approaches/tools book analysis to determine the current
shall be conducted. collection, asses the needs for additional
titles and copies.

Yearly evaluation
f. A regular weeding or deselection program shall There is an approved policy on deselection of
be undertaken to keep the collections of print and library materials.
electronic relevant and up-to-date.
Deselection of library materials is being done
when necessary.
2. Library Holdings
a. For newly-established institution, the start-up total The library has a total of 2,818 print collection
library book collection shall be at least 3,000 of books, e-books with 1,150 perpetual
titles. In the granting of government recognition, access. The print collections are recorded in
the total book collection shall be at least 5,000 the Library Online Public Access Catalog.
titles. These titles shall be in combination of print
and electronic formats. The ratio of the print and
electronic resources shall be determined by the
institution based on its modalities of flexible
learning strategies and may be
augmented/supplemented with materials from
open educational resources (OER) as determined
by curators composed of faculty and librarians.
For easy monitoring. These resources shall be
listed/recorded and be made available in any
discovery tool or an online public catalog.
b. To promote Philippine arts, culture and local The library has a total of 994 printed
history materials, the library shall maintain Filipiniana collection as of April 2024. Usage
Filipiniana resources, both print and electronic of such is being monitored manually thru the
formats, equivalent to ten (10%) of the current logbook of users and library system.
total collection. Acquisition and usage shall be
monitored through the library system, both Subscription of E-resources for Filipiniana
manually and electronically.
c. Adequate, relevant and current resources, both The library has an annual subscription to
print and non-print, shall be provided to support online electronic resources (e-books, e-

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AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

general education subjects. journals, e-magazines and newspapers), and

has an annual procurement of printed books
with latest editions.
d. For each undergraduate program offering, the The library provides references for every
library shall provide five (5) relevant book titles for professional subject
each major subject published within the last five
(5) years, in combination of print and purchased
electronic formats, the ration of which shall be
determined by the institution. At least one (1) of
the five titles is published by a foreign reputable
academic pres. (CMO No. 15 s. 2019)
e. For graduate program offering, the library shall N/A
provide additional five (5) relevant boom titles for
each specialized discipline offered under the
program, published within the last five (5) years,
in a combination of print and purchased
electronic formats, the ratio of which shall be
determined by the institution. At least one (1) of
the five titles is published by a foreign reputable
academic pres. (CMO No. 15 s. 2019)
f. For reserve and frequently used books, at least E-resources are available
one (1) copy, both print and electronic, shall be
provided. Only one (1) copy, either print or
electronic, shall be acquired for books that are
not to be put on reserve or not frequently used.
g. A periodical collection composed of local and There is an annual subscription to
foreign titles shall be provided by the library. The Pressreader, a database of 7000 collection of
minimum periodical titles shall be at least fifty local and international online electronic
(50), in combination of print and electronic magazines and newspaper.
formats, the ratio of which shall be determined by
the institution.
h. For each undergraduate program, at least three There is a subscription to both online and
(3) titles of professional journals, local and foreign printed journals.
publications, in combination of print and
electronic formats, shall be subscribed to, the
ratio of which shall be determined by the

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

institution.
i. For each graduate program, at least two (2) peer- N/A
reviewed professional journals or internationally-
referred journals shall be subscribed to in
addition to the three (3 undergraduate journal
titles, n combination of print and electronic
formats determined by the institution.
Subscription or access (through a consortium,
interlibrary basis) to electronic databases of
international and reputable journals indexed in
internationally recognized indexes of scholarly
journals shall be institutionalized to maximize the
use of electronic databases.
j. Non-print/audiovisual materials electronic/digital Aside from the e-resources, the library has a
resources shall be made available. collection of CDs, and DVDs
k. Special collections, including theses and Collection of Theses of the undergraduate
dissertations in print and electronic formats, and students.
relevant multimedia, in compliance with the
Intellectual Property Code, shall be made
available to meet the requirements of the various
programs and courses offered.
l. For institutions with satellite campuses, the Each satellite campus library has their
minimum requirements for professional holdings collection of their professional subjects.
for both undergraduate and graduate programs
shall be maintained in the said campuses. All the subscribed e-resources of the college
Sharing of electronic/digital resources from the has a remote access or can be access by all
main to the satellite library or among system- campuses of the college.
schools or consortia shall be institutionalized to
maximize the use and benefits of electronic
resources and justify acquisition and
maintenance cost.
m. Local Universities and Colleges (LUCs) may N/A
share resources with the city/provincial libraries
shall be counted in compliance with the library
collection requirements in this CMO.
3. Organization

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

a. The library collection shall be organized to ensure The collection are organized according to
efficient identification and retrieval. It shall be DDC or Dewey Decimal Scheme of
cataloged, classified and/or indexed according to Classification.
accepted standards of bibliographic description
and system or classification.
b. An online catalog or a discovery tool shall be The CNSC library is utilizing the Destiny
made available for easy access to available Library Manager or DLM developed by
resources. Follet, with an Online Public Access catalog
or OPAC
c. The creation of bibliographic records shall Bibliographic data of the collection has its
conform to international metadata standards, MARC21 format in the OPAC.
such as MARC21 or Dublin Core, for
standardization.
d. For purpose of identification, all printed library Page 33 is the secret page, with barcodes
collections shall be stamped with the name of the
HEI, together with the campus owning the
collection.
4. Preservation
a. Preventive measures to protect and preserve the
collection shall be undertaken,
i. i. The library shall have policies on security The policy on the security and control of
and control as safeguards from damage, loss, library materials is included in the library
mutilation and theft. manual.

Books are also being covered with plastic to

protect from dust and mutilation.
ii. A disaster preparedness, response, and There is a library Library Disaster
recovery plan for the collection shall be Management Plan.
formulated and implemented. The plan shall
include microfilming and digitization of Digitization of library collection is already
special/archival collections. included in the devt. Plan.
iii. Proper environment conditions shall be The library is fully-air-conditioned and being
maintained and good housekeeping practices maintained by an agency based maintenance
shall be implemented. personnel.
b. First aid treatments (e.g. mending torn pages, Included in the Library Disaster Management

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

erasing unnecessary writings, bindings, etc.) Plan.

to conserve damaged and deteriorated
materials shall be implemented in accordance
with existing standards and accepted
practices for conservation. Basic treatments
(e.g., washing, de-acidification, humidification,
etc.) shall also be considered.
c. Library personnel shall attend training The librarian has training on archiving and
programs on preservation and conservation, preservation of library materials.
including disaster preparedness, response
and recovery, to equip them with knowledge
and skills to preserve library collections.
3. SERVICES and UTILIZATION
a. The library shall provide a variety of services and Web Page for the Main Library: CNSC.edu.ph
tools to support the teaching, research and
extension programs/services, including online For Mercedes: FB – IMFS Library
teaching and flexible learning modalities of the
institution. These shall include, but not limited to
the following to be conducted face to face or
online:
i. Reference and information services
ii. Library instruction
iii. Inter/intra-library loans
iv. Document delivery
v. Selective dissemination of information
vi. Remote access to electronic resources
vii. Software platforms that support plagiarism
detection, reference management
(including citation tools), virtual conference
or online meetings, media streaming, etc.
b. Innovative and flexible library services shall be The library has an Online Public Access
designed to continuously provide students, Catalog, photocopying and scanning or
teaching and non-teaching personnel, and other sending scanned copies of article thru
stakeholders access to information for new messenger.
learning modalities such as but not limited to the
following: Conducts regular orientation on the use

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

i. Virtual library (students/faculty and other /access to online e-resources.

stakeholders can access the collection through
the OPAC)
ii.Circulation services face-to-face and online
through:
● Book padala or courier
● Book pick up and drop off in designated
areas
● Scanning or digitization
● Photocopying
iii.Electronic database instruction and
training
c. The use of purchased/subscribed electronic Following /observing the policies in the
resources shall follow the rules and policies
license agreement of the online resources.
stipulated in the license agreement. For printed resources the library has no
photocopied books all collection are
purchased from a book dealer/supplier.
d. The library shall undertake various strategies to The library has the following services to
promote and inform the users of the library update users of its new acquisitions, services
collections and services. and activities:

Library web-page;
CNSC web-page;
Library FB page;
Bulletin board display;
Regular orientation;
Library information guides (leaflets,
pamphlets)
4. PHYSICAL FACILITIES
a. The library shall be strategically located with The library is strategically located at the 2nd
adequate space and facilities for students, faculty, floor of the admin building. Can occupy 101
staff and others that can accommodate at least five out of the total college population.
percent (5%) of the total on-site users.
b. There shall be dedicated learning space for There is a separate collaboration/discussion
discussion, creation, and innovation. room and lounge area

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

c. Adequate space for office use and staff work area, The library has the following spaces other
storage of inactive collections and supplies, as well as than those provided for its users:
conservation area shall be provided.
Librarians Office
Technical Room
Office spaces for the staff

d. There shall be proper lighting and ventilation in all The library is well-lighted with led
areas of the library. fluorescents and two (2) floor mounted air-
conditioning units installed.
e. Appropriate and comfortable furniture shall be The library has standard library furniture and
provided. fixtures
f. Facilities for persons with disabilities (PWDs) shall be No PWD enrolee
made available (e.g., ramps, railings, comfort rooms,
etc.) and other requirements specified in existing laws
shall be made available to persons with special
needs.
g. There shall be emergency exits, fire extinguishers The library has an entrance, exit and
built-in emergency lights, and other measures emergency exit doors, and equipped with fire
deemed necessary and required by the National extinguishers
Building Code of the Philippines.
5. INFORMATION TECHNOLOGY INFRASTRUCTURE
AND SERVICES
a. The library shall have the basic infrastructure to The library has internet/wifi access.
support the IT-enabled operations and services which
may include, but not limited to, Internet-connected 1 printer (which is also a photocopier and
computers with productivity software, Wi-Fi access scanner)
points, printers, scanners and other information
appliances such as photocopiers.
b. The library shall provide adequate computing devices 8 desktop computers (on-going)
(e.g., desktop computers, laptops, tablets) to access
electronic resources and Web services.
c. A library automation plan to establish and/or The CNSC library is utilizing the Destiny
implement an integrated Library System (ILS) shall be Library Manager or DLM as the library system
in place. The ILS will facilitate the application modules with the following features/services Online
designed to perform the technical and readers’ Public Access catalog, check-in and check-

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

services functions to the library such as acquisitions, out, inventory reporting, barcoding,
cataloging, serials management, indexing, resource cataloguing and other automated functions.
discovery (searching), as well as circulation and
transaction monitoring.
d. The library shall have an official website to serve as
gateway to its online catalog and other electronic cnsc.edu.ph
learning resources (e.g., online databases, e-books,
e-journals) and/or online services.
6. FINANCIAL RESOURCES
a. The head librarian shall prepare an annual budget The librarian prepares and present the
proposal to support the entire library operation for annual budget of the library to the local
consideration and approval of the management. committee during the planning and budgeting
workshop.
b. The institution shall set a library fee at a realistic level, CNSC library fee is 150 per student. The total
to be reviewed periodically and used for library amount is being used for the procurement of
development. books and journals only.
c. The library shall explore other ways of augmenting its Linkageswithotheragenciesand
financial resources when the institutional funds are organizations such as:
inadequate.
CHED grants
DOST
Link with Other SUCS and HEIS for free
access

7. LINKAGES AND NETWORKING

a. The librarians shall engage in local, regional and Bicol Consortium of Academic Libraries
international linkages and networking activities. DOST
BSP
NSO
CHED
Phil E-Lib
NCDA
b. The librarians shall participate in inter-institutional
activities, cooperative programs, as well as
community service learning (e.g., help develop
reading habits of public students).

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 AREAS OF EVALUATION PER CMO No. 22, s. 2021 Actual Situation C NC REMARKS

Remarks and Recommendations:

Evaluated By:

_______________________
Position
Conforme:

JEZYL I. DACER
College Librarian I
C- Complied NC- Not Complied

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