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PROCUREMENT ASSOCIATE
ABOUT HUGO
Hugo is a Future-of-Work company. We build and manage remote teams in West Africa for some of the
world’s largest technology and media companies. We specialize in end-to-end machine learning data
annotation and customer support solutions that ultimately yield more inclusive outcomes for our clients and
their customers.
As a company, we’re obsessed with excellence. We ask smart questions to build a thorough understanding
of our customer's needs; then pour ourselves into delivering not just great work, but also a perfect user
experience so that we stand out in what is a very crowded market.
The only commitment greater than the one we have to our customers is the one we have to our people.
We are dedicated to carving out a place in the digital economy for young Africans, so we work tirelessly to
equip them with the skills needed to build meaningful careers.
As a culture, we’re Silicon Valley meets ECOWAS. We’re youthful, sharp, dynamic, and fresh. We’re
Lagos and Dakar, in English et en Français, and we’re on a mission to win for our communities and our
clients!
ROLE OVERVIEW
We are seeking a detail-oriented and proactive Procurement Associate to support our procurement team in
sourcing, purchasing, and managing supplies and materials necessary for our organization's operations.
The ideal candidate will have strong analytical skills, negotiation abilities, and a solid understanding of
procurement processes.
KEY RESPONSIBILITIES
1. Sourcing and Vendor Management:
● Identify potential suppliers and vendors through research and networking. ● Request and
evaluate quotations, proposals, and bids from suppliers. ● Negotiate terms and pricing
agreements with suppliers to ensure favorable terms and cost savings.
● Maintain relationships with existing suppliers and vendors, monitoring performance and
resolving issues as needed.
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● Continuously seek opportunities to streamline the supply chain and identify alternative
suppliers to improve efficiency and reduce costs.
2. Purchase Order Processing:
● Generate purchase orders based on approved requisitions and
procurement requests.
● Review purchase orders for accuracy, completeness, and compliance with organizational
policies and procedures.
● Coordinate with internal stakeholders to confirm specifications, quantities, and delivery
schedules.
● Track the status of purchase orders, follow up with suppliers on delivery timelines, and
resolve any discrepancies or delays.
3. Inventory Management:
● Monitor inventory levels and stock availability to ensure adequate supply of materials.
● Collaborate with warehouse or inventory management teams to optimize inventory levels
and minimize stockouts or excess inventory.
● Conduct periodic inventory audits to reconcile physical inventory counts with records and
identify discrepancies.
4. Contract Management:
● Assist in the drafting, review, and administration of procurement contracts and
agreements.
● Ensure compliance with contractual terms and conditions, including delivery schedules,
quality standards, and payment terms.
● Track contract expiration dates and facilitate contract renewals or renegotiations as
necessary.
5. Data Analysis and Reporting:
● Collect and analyze procurement data, including spending patterns, supplier performance
metrics, and cost savings opportunities.
● Prepare reports and dashboards to provide insights into procurement activities and
performance indicators.
● Identify trends, risks, and opportunities for process improvements and cost optimization.
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REQUIREMENTS
● Bachelor's degree in Business Administration, Supply Chain Management, or related field.
● Proven experience in procurement, purchasing, or supply chain management.
● Strong analytical and negotiation skills, with the ability to analyze data and negotiate
contracts effectively.
● Proficiency in procurement software and tools, such as ERP systems, e-procurement
platforms, and Microsoft Excel.
● Excellent communication and interpersonal skills, with the ability to collaborate effectively
with internal stakeholders and external suppliers.
● Detail-oriented with strong organizational skills and the ability to manage multiple tasks
simultaneously.
● Knowledge of procurement best practices, contract law, and regulatory requirements.
● Certification in procurement or supply chain management (e.g., CSCP, CPSM) is a plus.
Location: Lagos, Nigeria.
Employment Type: Full-time
