Payroll Full Course

(Salary Slip in Tally ERP 9)

• PAYROLL INFO
1. Employee Categories Create
Example :- Head office
2. Employee Group Create
Example :- Sales Department
Purchase Department
Accounts Department
3. Employee Create
Example :- Rohit, Mohan, Sohan etc.
4. Units (Work) Create
Example :- Hours
Minutes
5. Attendance/Production Type
Example :- Present
Absent
Overtime
6. Pay heads Create

Pay Heads

Earning Pay Head Deduction Pay Head

Employee’s Statutory Employer’s Contribution
Deduction (Liability) Deduction (Expenses)

Earning Pay Heads

Earning Component ESIC Gratuity

1. Basic Salary Yes Yes
 2. Dearness Allowance Yes Yes
3. Home Rent Allowance Yes No
4. Conveyance No No
5. Overtime No No
6. Medical Allowance Yes No
7. Children Allowance Yes No
8. Leave Travel Allowance Yes No
9. Children Hostel Allowance Yes No
10. Mobile Reimbursement No No
11. Car maintainance No No
12. Driver salary No No
13. Books And Preodicals No No
14. Special Allowance Yes No
15. Bonus No No

Earning Pay Heads Create

Name Pay Head Income Under Calculation Formula

Type Type Type
Basic Salary Earning For Fixed Indirect On NO
Employee Expenses Attendence
DA Earning For Fixed Indirect As 8%
Employee Expenses Computed
Value
HRA Earning For Fixed Indirect As 5-70%
Employee Expenses Computed
Value
Conveyance Earning For Fixed Indirect Flat Rate NO
(TA) Employee Expenses
Overtime Earning For Fixed Indirect Production NO
 Employee Expenses
Medical Earning For Fixed Indirect As user NO
Allowance Employee Expenses defined
Value

Deduction Pay Head

Name Pay Head Type Under Calculation Type

Canteen Deduction For As user Defined
Current Liability
Deduction Employee Value
Salary Advance Loan & Advance Loan & Advance As user Defined
Deduction A (Assets) Value

Statutory Deduction Pay Head

Pay Head Statutory Calculation

Name Under Formula
Type Pay Type Type
Employee’s
As per
Statutory Current
Income Tax Income Tax Income Tax NO
Deduction Liability
slab
Employee’s As
Empl PF PF Account Current Basic + DA
Statutory Computed
Deduction (AC No 1) Liability 12%
Deduction Value
Basic + DA
Employee’s Employee As + HRA +
Empl ESI Current
Statutory State Computed Con +
Deduction Liability
Deduction Insurance Value Overtime
1.75%
Empl NPS Employee’s National Current As Basic + DA
Deduction Statutory Pension Liability Computed 10%
Tier @ 10% Deduction Scheme Value
Tier - 1
Current
Employee’s As Earning
Professional Professional Current
Statutory Computed 15000 – 0
Tax Tax Liability
Deduction Value 15000 -
200

Statutory Contribution Pay Head

Pay Head Statutory Calculation

Name Under Formula
Type Pay Type Type
Employer’s EPS As
Employer EPS Indirect Basic + DA
Statutory Account Computed
@ 8.33% Expenses 8.33%
Contribution No – 10 Value
Employer EPF Employer’s As
PF Account Indirect Basic + DA
@ 3.67% Statutory Computed
No – 1 Expenses 3.67%
Contribution Value
PF Admin Employer’s Admin As On PF
Current
Charged @ Other charged Computed Gross
liability
0.50% Charged A/c – 2 Value 0.50%
EDLI Employer’s EDLI As On PF
Current
Contribution Other Charged Computed Gross
liability
@0.50% Charged A/c – 21 Value 0.50%
EDLI Employer’s EDLI
Current As Computed On PF Gross
Administrative Other Charged A/c
liability Value 0.01%
Charge 0.01% Charged – 22
Basic + DA
Employer’s Employee As + HRA +
Employer ESI Indirect
Statutory State Computed Con +
@ 4.75% Expenses
Contribution Insurance Value Overtime
4.75%
Employer NPS Employer’s National Indirect As Basic + DA
@ 10% Statutory Pension Expenses Computed 10%
 Contribution Scheme Value
Tier - 1

Bonus Pay Head

Name Pay Head Type Under Calculation Type

As User Defined
Bonus Bonus Indirect Expenses
Value

Gratuity Pay Head

Name Pay Head Type Under

Gratuity Gratuity Current Liability

Gratuity Calculate a Month

From To Eligibility Gratuity

1 - 60 0 Days Basic Salary – 30,000

61 - 120 15 Days Work Comp - 7 Years
121 - 15 Days Gratuity Amt = (15*30,000*7)/30
Rs – 1,05,000

Reimbursement Pay Head

Calculation
Name Pay Head Type Income Type Under
Type
Reimbursement Reimbursement Variable Indirect As User
 to Employee Expenses Defined Value

7.Define Salary Details

Effective
Pay head Rate Per Pay Head Type
Form

Earning For
Basic Salary 20000.00 Months
Employee
Earning For
DA
Employee
Earning For
HRA
Employee
Earning For
Conveyance 500.00 Months
Employee
Earning For
Overtime 200.00 Hrs
Employee
Medical Earning For
Allowance Employee
Earning For
Bonus
Employee
01-01-2023
Canteen Deduction For
Deduction Employee
Salary Advance Loan &
Deduction Advance
Employee
Income Tax Statutory
Deduction
Employee
Employee PF
Statutory
Deduction
Deduction
Employee
Employee ESI
Statutory
Deduction
Deduction
Employee NPS Employee
 Deduction Tier Statutory
@ 10% Deduction
Professional
Employee
Tax Deduction
Statutory
Deduction
Employer’s EPF Employer
@ 8.33% Statutory Con
Employer’s EPS Employer
@ 3.67% Statutory Con
Employer’s ESI Employer
@ 4.75% Statutory Con
Employer’s NPS Employer
@ 10% Statutory Con
Gratuity Gratuity
Reimbursement
Reimbursement
to Employee

8.Income Tax Details

• Pay Head Configuration
• Declaration
• Override Exemption Value
• Override Tax Value
• Tax Configuration
• Previous Employer Details

LEDGER CREATE

Ledger Name Under

Salary Payable Current Liability
PF payable Current Liability
NPS Payable Current Liability
ESI payable Current Liability
 Admin Expenses Indirect Expenses

PAYROLL VOUCHER

1.Attendance Create (Ctrl+F5)

Empl Name Empl Number Attendance Value Unit

Type
Abdul Majeed 101 Present 25 Days
Abdul Majeed 101 Absent 4 Days
Abdul Majeed 101 Overtime 12 Hrs

2.Payroll Create/Salary Slip(Ctrl+F4)

Press Alt+A

Automatic Salary Calculate

Process For Salary

From 01-04-2023
Beginning
To End 31-04-2023
Employee All
Group Items/Name
Wise
Sort By Employee
Name
Payroll Salary Payable
Bank/Cash
ledger
Press Enter Salary Calculate

3.Journal Entry Accounting Voucher (F7)

Press Ctrl+O

From Beginning 01-04-2023

To End 31-04-2023
Employee All Items
Group
Expenses Admin Expenses
Ledger
Admin Charged PF Admin
(A/c -2) Charged 0.5%
EDLI EDLI Contribution
Contribution 0.50%
(A/c -21)
EDLI Admin EDLI Admin
Charges (A/c - Charged 0.01%
22)
Press Enter And Accept

4.Payment Entry Accounting Voucher (F5)

Employee Paid To Salary Automation

Press Alt+A

Process For Salary Payment

From Beginning 01-04-2023
To End 31-04-2023
Employee Group All Item
 Payroll Ledger Salary Payable
Payroll Bank/Cash Bank Account
ledger

Press Enter Paid salary

PAYROLL REPORT CHECK

Display Book (D)

Payroll Book (P)

Satement Of payroll (P)

Sortcut :- DPP

➢ Pay Slip
➢ Pay sheet
➢ Payroll statement
➢ Payment Advice
➢ Payroll Register
➢ Employee Profile
➢ Employee Head Count
➢ Employee Pay Head Breakup
➢ Pay head Employee Breakup
➢ Form 5 – New PF Joining
➢ Form 10 – Company resign
➢ Form 12A – PF Payment Details
➢ Form 3A – Yearly PF Details
➢ Form 6A – All Details Head check
➢ Form 3 – ESI Eligible
➢ Form 5 – Half ESI Details
➢ Form 5 – ESI Deposite Details
➢ E-24Q – Salary Pay Tax Deduct Details
➢ Form 27A – TDS Details
➢ Form 24Q- Return Filling With Anexure 1,2
➢ Form 16 – Empl Tax Deduct Certificate
➢ Form 12BA – Empl Company Benefits Details

PAYROLL COMPLETE