Examples of Visual Management
5S
What Is 5S ?
• A 5 step technique to stabilise, maintain
and improve the safest, best working
environment to support sustainable QCD
• Sort
• Set in order
• Shine
• Standardise
• Sustain
Why do I need 5S?
• Creates a safe working environment
• Basis of control to spot any abnormal conditions
• Organised, efficient working environment
• First step to preventative maintenance
• Establishes employee ownership of their work
area
• Foundation for lean improvements.
Sort
Definition:
Separate the essential from the non-
essential
Objectives:
• Ensure essential items are safe and fully
operational
• Remove non-essential items
• Set initial standard of workplace
quarantine area
separate essential from
non essential
Red Tags
Set in order
Definition:
A place for everything and everything in its
place
Objectives:
• Safe locations for tools, materials etc.
• Ability to easily identify abnormal
conditions
• Easy to find things
Shine
Definition:
Maintaining the 5S standard for the
workplace
Objectives:
• Manually clean to check for abnormal
conditions
• Maintain standard condition
• Identify current condition
Standardise
Definition:
Maintaining and improving the 5S condition
Objectives:
• Ensure 5S standard is maintained
• Improve 5S standard
• Make it easier to maintain 5S condition
• Increase understanding of workplace
– What goes wrong
– What needs more attention
Sustain
Definition:
• Cascade the know how to whole organisation
Objectives:
Every employee
• follows the rules,
• understands the benefits &
• contributes to the improvement
5S
• Sort
Set the initial
standard
• Set
• Shine
Maintain and
improve
• Standardise
• Sustain Cascade the
know-how
What Is 5S ?
A 5 step technique to stabilise, maintain and improve the safest,
most efficient working environment
Steps 5S
1 Sort
2 Set in Order
3 Shine
4 Standardise
5 Sustain
5S Examples
From this.............................................to this!
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fi
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5S Examples
2
e
s
Before After
5S Examples
A simple ‘pigeon hole’ box
Do I have a letter ? improves organisation
5S Examples
5S Clean & Check Sheet
Date
2nd
Characteristic Specification Mon Tue Wed Thu Fri
Clean
1 Ensure desks are clear No loose items
2 Floors clean & tidy Clean, free from debris
3 Personal Items Stored safely under desk
4 Walkways clear Free from obstacles
5 Storage Areas (quarterly) Only Financial data
6 Electrical Equipment (weekly) Clean, servicable and PAT tested
Check
7 No out of date documentation (quarterly) Documentation in date
8 No out of date documentation (quarterly) Stored in correct locations
9 No out of date documentation (quarterly) Up to date information
10 No out of date documentation (quarterly) Emptied twice daily
11 No out of date documentation (quarterly) Checked daily
Safety Checks
12 Floor space Clean & clear of trip hazards
13 Electrical Heating Equipment Power off at 5:00pm
14 Fire Extinguishers Available & servicable
15 Emergency Exits Clear access
16 Windows and lights Closed/off
Add Intials Here on
Completion of Checks
Tick box on completion of task.
Workplace Organisation - Examples
Workplace Organisation - Examples
5S Exercise
• Identify what is used at each work station including
administration
• Organise workplace using 5S principles
• Make layout easy to use
• Make stock and process easy to control
Process Layout
Supplier
Operator 1
• Organise
– Raw material
Supervisor
Office
Stores
C/A
– WIP
Operator 3
– Paperwork
Operator 4 Operator 2
How is Visual Management applied?
▪ Labour ▪ Material
• Attendance/Absenteeism • Identification of paperwork
• Holidays/Overtime • Identification of storage areas
• Skill Matrices • Orientation/handling
• Health & Safety Signs, PPE Information
notices etc. • Reorder points
• Accident Monitoring • Max/Min levels
• Walkways • Visible Scheduling (Kanban)
▪ Overheads
• Utility meters
• Floor layout
• Organisational chart
How is Visual Management applied?
▪ Method ▪ Outputs
• Standard operations – Quality
• Process Sheets / Work • Not Right First Time
instructions (Internal/External)
• Quality Information • Cost Of Quality (Defects)
• Technical Information – Cost
• Quality Samples • Actual Hours Vs Budget Hours
– Delivery
• Error Proofing Devices
• Schedule Achievement
– To customer
– From supplier
– Internal
The Visual Office
Activity Planning
•“At a glance” information
• Simple to follow and to update
• Accurate information (if regularly
updated!)
The Visual Office
Visible scheduling
6
1 Box of
No. 5
Needed!
Kanban
3
2
1
•A method of controlling systems or process, using visual triggers
e.g. if there is an empty tray, fill it up.
•Can use floor footprints
•Reduces work in progress
•Simplifies the process
The Visual Office
Colour Coding
•Simple, effective identification
•Time & labour saving
•Minimal training required
•Improves control
•Can be applied to many different aspects of the process, material location,
archiving, services (electricity, water, gas) etc.
The Visual Office
Footprints
•Simple, effective identification
•Effective floor space control
•Part of 5S (Set In order)
•Element of visual scheduling
•Improves work in progress & stock control
•Used to identify work areas (Hazards, PPE requirement etc.)
Visual Management
Example of Visual Management outside the workplace:- Car needs fuel
The petrol gauge
displays how much
fuel is left in the
tank….
….a warning sign is
displayed when the
fuel drops to a
certain level & a
message of what to
do.
Visual Management
I need a petrol station
to fill the car with
fuel...
…the company
logo / advertising
tell me that this is
a petrol station.
The colour coding and labelling on the pumps
show me which type of fuel is available & to
make sure I put the correct type in.
Visual Management
The display shows me the cost & quantity of fuel I have
put in and the price per litre.
Now I need to
pay for the fuel.
The pump
number makes
sure I pay for my
fuel. Not some
one else's.
Visual Management Summary
• Visual Management shares real-time information about the
status of the department
– what are our goals?
– what are our key measures?
– how is the department performing in relation to those goals?
– what is preventing us from reaching our goals?
–
• Most importantly, how does my individual effort
contribute toward our success?
• Visual management provides a clear and common
understanding of goals, measures and standards.
