Letter to Principal Format
A Letter to Principal has to be written as a formal letter. One has to have a
particular reason for which one writes a letter to the Principal or the head of
an institution. This reason forms the subject of the letter. While writing a letter
to Principal one must follow the following points –
• It should be precise and should mention the reason clearly.
• The format of a formal letter has to be followed strictly.
• Use of abbreviations, slang language and contractions must be avoided
while writing a letter to the Principal.
• The subject line must clearly mention the purpose for which the letter is
being written.
• In case one is seeking leave via a leave application, one must clearly
mention the dates for which leave is sought.
An application to the principal can be written for different reasons
such as:
• For Sick Leave
• For Full Fee Concession
• For Change of Section
• For Admission-related queries and concerns
• For Transfer Certi cate
• For Change of Stream, etc.
While drafting the application letter, you must specify the reason as
well as its corresponding factors. For example, if you are writing a
leave application, it is important to mention the reason and the
number of days you will not be able to attend school. of leave. Make
sure that you follow a formal tone of writing and keep it concise.
Application for School Transfer
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The Principal
Mary Public School
Gurgaon, Haryana 122XXX
11th September, 20XX
Subject: Application for issuing a transfer certi cate
Dear Sir/Madam
I am Ananya Rai, a student of Class IX of your
school. With due respect, I want to inform you that
my father has been transferred to a new city and
therefore I would be unable to continue my studies
at this school. I request you to kindly issue a transfer
certi cate at the earliest so that I can get admitted to
a school at the new place of posting.
Thanking you,
Yours obediently,
Ananya Rai
Class IX
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