Company’s Leave Policy

1. Objectives
The major goal of the Leave policy is to guarantee that employees have a reasonable
and consistent amount of relaxation and enjoyment away from work. For personal
emergencies, certain sorts of leaves are introduced. This policy serves as a guideline for
all employees, outlining the several types of leaves available, as well as the
requirements and procedures for taking them.

2. Scope and Eligibility

This Leave Policy is applicable to all the full-time employees working in [Organization
Name].

3. Definition/Glossary
This part describes the terms and abbreviations used in the leave policy.

AL/PL - Annual/Privilege Leave

CL - Casual Leave
SL - Sick Leave
ML - Maternity Leave
PTL - Paternity Leave

4. Policy/Process
4.1 Owner and Administration
HR is in charge of the leave policy, thus it will be properly implemented. HR will make
the final decision on the rules and procedures, which may vary from time to time
depending on numerous socioeconomic circumstances or as mandated by law.

4.2 Eligibility
The leave policy applies to all regular and verified employees of the company. Only
______ leaves will be available to employees on probation or employed as trainees.
Each year's leave year runs from January 1 to December 31 and is only accessible at the
end of each year of service. Leaves will be deposited to each employee's leave account
in advance at the start of the year (or from the date of confirmation), and employees
will be able to use them throughout the year. Employees who join during the year are
eligible for prorated leave beginning on the date of employment confirmation.

Any weekly offs, designated holidays, or national holidays that occur in the middle of a
period of leave taken by an employee are/ rea not counted as leave days.

4.3 Prefix/Suffix
Leaves taken at the start of a work week immediately following a weekly off or at the
end of a work week immediately before a weekly off shall be regarded as leave days,
including the weekly off days.

4.4 Other Conditions

Employees are responsible for ensuring that their respective managers take proper
action on leave applications before going on leave. Leaves taken in an emergency and
only under unavoidable circumstances must be entered into the system as quickly as
possible, or else pay will be lost.

Leaves taken in excess of eligibility will result in pay loss if an employee leaves the
company or becomes ineligible for leaves for any reason (LOP). Employees are (or not)
permitted to continually blend two types of leaves.

Extended SL / ML / PTL must be accompanied by a doctor's certificate and forwarded to

HR with the Manager's agreement for action.

4.5 Types of Leaves

4.5.1 Annual or Privilege Leave

Per completed year of service, all confirmed employees are eligible for [number of days]
AL / PL. Employees, on the other hand, can take leave throughout the year as it is
credited to their accounts.

Any unclaimed AL/PL throughout the year will be carried forward to the following year,
up to a maximum of [number of days] days, and counted toward the quota for the
following year. Any extra un-availed days will be considered expired. AL/PL can be
accrued up to a maximum of [number of days] days each year. In lieu of any lapsed
AL/PL, the employee shall receive no extra monetary or non-monetary compensation.

Only when a contract is terminated for any official cause and the employee has unused
AL/PL leave is leave encashment permitted. Encashment is calculated using the
employee's monthly basic wage, divided by 30 days of the month, and multiplied by the
number of days of unused leave.

Leaves are granted at the Manager's or HR's discretion, depending on the situation, and
are based on the ground realities of any critical assignments or client commitments that
cannot be compromised.

Procedure to Apply for AL/PL - Employees must plan their yearly vacation at least _____
weeks/months in advance and notify their managers in order to be eligible for AL/PL.
AL/PL should be applied suitably using [ESS portal / Official mail] following the
discussion and agreement.

4.5.2 Casual Leave

All confirmed employees are entitled to a total of [number of days] days of CL every
year.

Procedure to Apply for CL - Employees are encouraged to plan their CL as early as

feasible and to notify their respective managers. CL should be applied suitably using
_____ [ESS portal / Official mail] after discussion and agreement.

4.5.3 Sick Leave

Every employee is entitled to a total of [number of days] of SL per year. SL can only be
used for a maximum of [number of days] days at a time. If the SL is used for more than
the specified number of days, it must be accompanied by a signed doctor's certificate.

Process to Apply for Sick Leave - Employees are encouraged to inform their managers
of their illness as soon as possible so that they can plan for the continuation of their
current tasks. SL must be regularized by the employee as soon as possible by [ESS
portal / Official mail], or the employee will lose income.
4.5.4 Maternity Leave
According to the Maternity Benefits Act, as revised in March 2017, female employees
who have worked consistently for a period of [number of days (80 days is minimum
according to the law)] with the company in the previous twelve months immediately
preceding the date of scheduled birth are eligible for maternity leave.

Employees who are eligible can take paid maternity leave for a total of [number of
weeks] weeks, including [number of weeks] weeks for the pre-natal period.

It is possible to take a [number of weeks] weeks maternity leave if you are adopting a
child under the age of three months or if you are a commissioning mother.

Any maternal conditions other than usual prenatal / postnatal circumstances should be
documented by a doctor's certificate and reviewed with the HR / Manager in order to
sanction an appropriate amount of days off, as allowed by law.

Procedure for obtaining ML: Employees must inform their managers about their ML in
order for them to create alternate preparations for task continuity. The employee must
use [ESS portal / Official mail] to implement ML. Any approved ML extension must be
updated by the Manager on behalf of the employee if the employee does not have
access to the [ESS portal / Official mail] to avoid any pay loss.

4.5.5 Paternity Leave

Male employees are eligible for PTL from the day of their child's birth for a [number of
days - maximum of 15 days as per legislation, extendable up to 3 months under the
medical condition of a spouse or child].

Employees must keep their managers informed of their leave plans so that alternate
plans can be made to ensure that the tasks at hand are not disrupted. The employee
must apply for PTL through the [ESS site / Official mail]. To avoid any loss of pay, any
approved extension of PTL must be updated by the Manager on behalf of the employee
if the employee does not have access to the [ESS portal / Official mail].

5. Special Circumstances and Exceptions

 - MLs are applicable only for female employees.
- PTLs are applicable only for male employees.
- HR must approve any deviation from this policy. Legal and Compliance must
authorize any changes to the policy.

6. Non-Compliance and Consequences

Noncompliance or repeated discrepancies in adherence to this policy will result in
disciplinary action by HR and the Manager, if necessary.