Office Automation

project
Name:kaveri trilok patil
Dept:FY B.COM (CA)
Div:A
Roll No:243023
Sub Teacher : Anjali Mam
 INDEX
SR.NO TITLE

1. What is Microsoft word?

2 Why Used Microsoft Word?

3 What Are Features and basic uses ,questions Of Microsoft

Word?
 What is Microsoft word?

Microsoft Word is a powerful

word processing program that
allows you to create documents
such as letters, papers, reports,
and more. It’s part of Microsoft
Office Suite, which permits you to
share your documents with others,
store them in a secure cloud-based
location, and access them from any
device. With its intuitive interface
and comprehensive toolsets, it's
easy to create professional-looking
documents quickly and efficiently.
 Why used Microsoft word?

1.**Document Creation**: MS Word

allows you to create various types of
documents, like letters, reports, and
resumes.
2. **Editing**: You can easily edit and
revise text, add comments, and track
changes.
3. **Formatting Tools**: Word offers font
styles, colors, and layouts to make your
documents look professional.
4. **Images and Media**: It allows adding
images, charts, tables, and videos to
enhance content.
5. **Spelling & Grammar Check**: Built-
in tools help improve writing quality.
6. **Templates**: It offers pre-designed
templates for different document types.
7. **Collaboration**: Multiple users can
work on the same document in real-time.
8. **File Sharing**: You can save and
share documents through cloud storage.
9. **Security**: Word allows password
protection for sensitive documents.
10. **Compatibility**: It supports various
file formats like PDF and text files.
 What are features and
basic used of Microsoft

word?

a) User-friendly interface: Microsoft Word has an easy-to-use

layout, making it simple to find tools and options. You can
quickly access important functions through the menu.
b) Formatting: Word's formatting is powerful, allowing you to
change fonts, sizes, colours, and other features to make the
documents stand out.

c) Templates: Word also includes ready-made templates for many

kinds of documents, saving your time and giving the work a
professional look from beginning to end.

d) Graphics and media integration: Users can effortlessly insert

images, shapes, charts, and other media elements into their
documents. This feature is beneficial for adding visual appeal
and enhancing the overall presentation.

e) Collaboration and sharing: Microsoft Word allows for seamless

collaboration among users. Multiple people can work on the same
document simultaneously. This makes it ideal for team projects
and group editing. MS Word also supports real-time co-
authoring.

f) Review and Commenting: The Track Changes and Comment features

enable easy reviewing and editing of documents. Users can leave
comments and suggestions, allowing for effective communication
and revision.

g) Spelling and Grammar Checks: Microsoft Word has a tool to

check spelling and grammar. It helps users find and fix mistakes
in their documents, ensuring they look polished and error-free.

h) Page layout and design: Users can adjust how their pages look
by changing margins, orientation, and adding headers and
footers. This helps create documents that look professional and
consistent.

i) Table of Contents and Navigation: MS Word allows users to

create a table of contents for lengthy documents. They can use
headings to navigate easily through the content. This feature
enhances document organisation and accessibility.

j) Mail Merge: This helpful tool lets users customise multiple

documents, like letters and labels, with individual details for
each recipient, saving time.

k) AutoCorrect and AutoText: Word automatically fixes spelling

mistakes and creates shortcuts for commonly used phrases, making
writing smoother and faster for users.
l) Word Count and Statistics: MS Word provides a word count tool
that helps users track the length of their documents.
Additionally, it offers statistics on reading time and sentence
count.

m) Language translation: Microsoft Word includes language

translation features, allowing users to translate their
documents into different languages.

n) Compatibility and cloud integration: Microsoft Word allows

you to save your documents in a range of formats, ensuring that
they can be opened on other devices. It also connects to cloud-
based storage providers, allowing you to access documents from
anywhere with an internet connection.

o) Storage: You can keep your documents stored safely, so you

can access them whenever you need.

p) Object Linking and Embedding (OLE): OLE is a technology that

facilitates the exchange of information between software
programs regarding various types of objects. These objects can
range from graphs and equations to video clips, audio clips,
images, and more.

q) Page Break: Easily define where pages end for printing,

ensuring smooth transitions between sections.

r) Search and Replace: Quickly find and swap specific words

throughout your document using find and replace in Microsoft
Word.

s) Thesaurus: Enhance your writing by substituting words with

synonyms, enriching your language and avoiding repetition.

 Microsoft Word use cases :

 As a versatile word processing software, Microsoft Word

finds applications across various domains and serves
diverse user needs. Let’s explore some of the common use
cases where Microsoft Word excels:
 a) Document creation and editing: Microsoft Word is mainly
used to make and change various types of documents. It's
helpful for tasks like writing essays, letters, or reports,
offering an easy way to write, review, and improve written
content.
 b) Academic assignments: For students and educators,
Microsoft Word is an essential tool for academic
assignments, research papers, and presentations. Its
formatting options, headers, footers, and referencing tools
help organise and professionally present academic work.
 c) Business reports and correspondence: In the corporate
world, Microsoft Word is commonly used for craft business
reports, memos, proposals, and other official documents.
Its collaboration features to enable seamless teamwork and
real-time editing among colleagues.
 Google Docs vs Microsoft Word: Which one is best for you?
Discover the ultimate showdown and choose your winner.
Click here to find out!
 d) Resume and CV creation: Job seekers rely on Microsoft
Word to create eye-catching and well-structured resumes and
curriculum vitae (CV). The software's templates and
formatting options help applicants present their
qualifications effectively.
 e) Creative writing and publishing: Writers and authors use
Microsoft Word to craft novels, short stories, poems, and
other creative pieces. The ability to organise content, use
various fonts, and add images fosters creativity and
enhances the overall writing experience.
 f) Collaborative work: Microsoft Word's collaboration
features enable multiple users to work on the same
document. This use case is particularly beneficial for
group projects, brainstorming sessions, and remote
collaboration.
 g) Creating newsletters and news articles: Journalists and
media professionals use Microsoft Word to compose
newsletters and news articles. MS Word’s spell checker and
grammar tools ensure accuracy and professionalism.
 h) Editing and reviewing: Microsoft Word is often used to
proofread and editing content. The "Track Changes" feature
allows editors and reviewers to suggest edits, making the
revision process more efficient.
 i) Legal documentation: In law, Microsoft Word is used to
write legal documents like contracts and court papers,
ensuring accuracy and professionalism in the legal
process.
j) Transcription and dictation: Microsoft Word can turn what
you say into written text, making it easier to type up spoken
words.

.
 1) What is MS Word, and why is it
mainly used?
MS word is a short name for Microsoft Word. It is the most widely
used commercial word processor designed and developed by Microsoft and used for
commercial purposes. It is not independent software. Instead, it is a component of the
Microsoft Office suite of productivity software, but it can also be purchased as a stand-alone
product.

MS word was first launched in 1983. After that, it has been revised several times. It is
available for both Windows and Macintosh operating systems. The most recent and latest
web-based version of Microsoft Word is Office 365.

MS Word software can be used in multiple ways and areas. Some of them are as follows:

o The biggest commercial use of MS Word is in offices. Employees use this

software to create documentation, write work reports, etc.
o Students also use MS Word to design, create and write their school projects.
o Most of the resumes are made in MS Word. It is one of the best platforms for
creating a good resume.
o MS Word is also used to develop workplace documents.
o MS Word is used to create cash memos, joining letters, resignation letters, bills,
receipts, and other management-related work.
o MS Word is a good alternative for converting, editing, and transcription of PDF
documents.
o Most writers write their books on MS Word.
o It is one of the best tools for writing articles, books, and newsletters.
2) What are the main components
of MS Word?
Following is the list of main components of MS
Word:
 Home
 Insert
 Page layout
 Reference
 Mailing
 Review
 View
You can see them in the following
image:
 3) What are the most prominent

features of MS Word?

MS Word provides several prominent features to its

users. Some of the most prominent features of them
are as follows:

MS Word facilitates their users to check the

spellings of the content written in MS Word
documents.

It also facilitates its users to check punctuation and

fundamental grammar issues, making the software
the most widely used.

It provides word suggestions according to the

grammar of the sentence.

It facilitates their users to change the color, font,

style, and size of the words of the content written in
the document. It provides various options that you
can use to make the changes.
It provides several features such as inserting images
and videos within the content to make the whole
content powerful and user-friendly.

It facilitates you to design tables and graphs within

the content.

It provides different templates for various designs.

You can change the view layout of the content

document accordingly.

It provides the facility to make the content bold,

emphasized, italic, etc. You can also make headings
(small and large) accordingly to the content.
4) What is the latest
version of MS Word
available?
The latest available version of MS Word
is Microsoft 365, formerly known as
Office 365.
Microsoft 365 is a set of subscription
services provided by Microsoft which
adds to and includes the Microsoft Office
product line. It supports all cloud-based
security and device management
products. On July 10, 2017, this was
launched as a superset of Office 365 with
Windows 10 Enterprise licenses.
5) How can you create a
macro in MS Word?

We can follow the steps given below to create

a macro in MS Word:

First of all, go to the view tab and click on the macros.

Here, you will see two options, view macros and
record macros.

Click on the record macros, and a new pop-up dialog

box will appear. Now, give the macro a name in the
record macro dialog box.
Now, click on the keyboard button to assign a
keyboard shortcut to the macro.

After that, type a keyboard shortcut combination

Ctrl+R and then click the assign button.
Now, a macro is created. Click the close button.
If you want to stop recording, you can choose macros to
stop recording.
6) How can you insert footnotes and
endnotes in MS Word?

Follow the steps given below to insert footnotes and

endnotes in MS Word:

First, click on the document's reference component (at

the top of the page).
After clicking on the References component, you will
see the "Insert Footnote" and "Insert Endnotes"
options. Now, select Insert Footnote or Insert Endnote
right in the area of footnote or Endnote.

At last, double-click the symbol or the number to

return to the place of the document.
7) How can we connect
with cloud service on MS
word 2013?
To connect with the cloud service on MS
word 2013, we should follow the steps
given below:
First, go to the Main Menu and Open One
Drive.
Now, click on the sign-in option. After
clicking on the sign-in option, you will
be asked to enter the email address.
Enter the email address, and now, it will
connect you with a cloud service.
8) How can you create
cross-referencing in MS
Word?
We should follow the following steps to create word
referencing in MS Word:

First, open the MS word document and bring the cursor

where you want to insert cross-references.
Now, click on the "References" component located at the
top of the word page.

After clicking on the "References" tab, you will see "Cross

reference". Now, click on the "Cross reference".
After clicking on the "Cross-reference", you will see a
window asking for "Reference type- Heading, figure, foot
Note, etc.

Here, you can select any desired option and then click
insert.
After that, bring the cursor where there is a reference link,
press Cntrl+Click, and it will direct the users to the
reference object.
9) What is the shortcut key to creating a

MS word hyperlink?

The shortcut key

to create a
hyperlink in MS
word is "Ctrl +
K".
10) How can you make
your toolbars in MS Word?

We can make our toolbars in MS Word by

following the steps given below:

First of all, choose Toolbars from the View

menu.
Now, select Customize.
After that, click on the Toolbars tab and
click on the new button.
In the end, give the toolbar a name.

Note: We can also choose to make this toolbar available to

the normal template (all documents) or the current
document only. It will appear as a small toolbar palette on
the screen. Click on the Commands tab, select a category,
then drag the commands you want onto your new toolbar.
11) Is it possible to add or remove
items from the menus in MS Word?

Yes, adding or removing items from the menus in MS

Word is possible.
To remove menu items from MS Word:
First, choose toolbars from the View menu.
After that, select "Customize".
Once the Customize dialog box is open, you can remove
unwanted menu items from MS Word.
To add a command to a menu in MS Word:
First, click on the "Commands" tab.
After that, select a category, then drag the command
you want onto any of the menus.
To restore a menu to its original setup:
To restore a menu to its original setup, we just have to
follow the above steps, but right-click on the menu you
want to restore and select Reset.
12) What is the shortcut "Ctrl + N" in MS

Word?

Ctrl + N is a shortcut used

in MS Word to open a new
blank document where you
can write anything from
scratch.
13) How can you create a user entry

form in MS Word 2013?

A user entry form is mainly used to create a document
with a checkbox, drop-down list, combo box, and
other content control. We can create a user entry form
in MS Word 2013 by following the steps given below:

First, go to the "File tab Selection Options" and click

on "Customize Ribbon".
After that, click on the checkbox for "Developer". It
will add the developer tab to your ribbon.
If you want to create an entry form, suppose you want
a form that consists of basic information like
Name:
Gender:
Marital Status:
Occupation:
E-mail:
Date of birth:
You have to add a drop-down list, check box, or combo
box. To add this
Go to the Developer option in the Main menu. Select
your tag, and then click on the drop-down list.
After that, click on the control properties and insert
information into the control properties.
Now, click OK.
Do the same for the rest of the entries for occupation,
gender, and date of birth. A different property is
available in the developer ribbon "Date Picker Content
Control".
This is how you can create a user entry form in MS
Word 2013.
14) How can you take a screenshot
in MS word 2013?

Follow the steps given below to

take a screenshot in MS word
2013:

First, go to the INSERT option In

the Illustrations option.
After that, click on the icon with a
camera and click on the screen
clipping option.
Here, you can choose the portion
for which you want a screenshot.
15) How can you insert a
caption in MS Word 2013?

In MS Word 2013, captions are mainly used on the

document containing images. It makes images or pictures
easier to understand.

Follow the steps given below to insert a caption in MS

Word 2013:

First, select the image in the document to which you want

to insert a caption.
After that, click on the "Reference" component (On the top
of the page).
Now, click on the "Insert Caption" in the Captions section.
16) How can we edit PDF
documents in MS Word?
Follow the steps given below to edit the PDF
documents in MS Word:
First, click on the menu file and click on the open
icon.
After that, select the PDF file from the local disk.
Now, please select the file and open it.
After opening the file, a dialog box will appear on
the information screen. Click on ok.
If the word is displayed on a protected view bar,
click on the enable Editing.
Now, you can edit the PDF file with word. Once
you have done with the required changes, you
have to save the file in word format.
17) How can you
customize the indent
amount in MS Word?
Follow the steps given below to customize the
indent amount in MS Word:
First of all, select the text which you want to
indent.
After that, set the indent left or right under the
"Page Layout" in the paragraph section.
18) How can you unlock
restricted Editing in MS

Word?
Follow the steps given below to unlock
restricted Editing in MS Word:
First, go to the "Restrict Editing" panel on
the Reviews tab, or click Restrict Editing in
the Protect section.
After that, click on the "Stop Protection" at
the bottom of the Restrict Editing Pane.
Enter the password to stop the protection.
Now, restricted Editing in MS Word is
unlock.
19) What is the shortcut to
move the insertion point to
the beginning of the
document in MS Word?
The shortcut <Ctrl> +
<Home> is used to move the
insertion point to the
beginning of the document in
MS Word.
20) How can we create a
hanging indent correctly?

The best way to create a hanging indent correctly is to

follow the steps given below:

First, select the text where you want to add a hanging

indent.
After that, go to the "Home" page, where you will see
the "Paragraph" dialog launcher button. Click on that
button.
After clicking on the dialog launcher button,
go to the "Indents and Spacing" box. Here
go under "Special" and select "Hanging".

After selecting the "Hanging" indent, you can

adjust the depth of the indent and line spacing. In
the end, click on the "OK" button, and the
hanging indent is created correctly.
21) What are macros in word
processing?
Macros are the sequence of the saved
commands in the MS Word Document used
when we need the same format or the same
font at the specified locations. We can call
Macros with a keyboard stroke or a single
command.
22) How can we edit labels in
MS Word?
Follow the steps given below to edit labels in
the MS Word:

First, click on the axis or chart title to edit

the contents to a title.
After that, double-click on the data label to
modify the contents of a data label.
Click again to bring the data label or title
into the editing mode.
Drag and type the next value or title to select
the label you want to edit.
Click outside of the text box after completing
the editing task.
23) How can you create a
watermark in a document
in MS Word?
We should follow the steps given
below to create a watermark in a
document in MS Word:

 First of all, open the MS Word

document where you want to
add the watermark.
 After that, click on the "Page
Layout" tab (located at the
top of the page). Now, click
on the "Watermark" option.
Here, you will see different
 designs and patterns to insert
a watermark on the page.

 You can also customize your message

or text by choosing the "Custom
Watermark" option.
 After clicking on the "Custom
Watermark" option, you can choose
any language, text, font, size, color,
and layout.
 You can also insert "Picture
Watermark" by selecting a picture. To
insert a picture watermark, click on
the Picture Watermark radio box and
click on Select Picture to add a
company's logo as a watermark in your
document.
24) How can you remove
the watermark in MS
Word?
We can remove the watermark in MS Word by
following the steps given below:

 First, click on the "Page Layout" tab

(located at the top of the page) and then
click on the "Watermark" option.
 After clicking on the "Watermark"
option, you will see the "Remove
Watermark" option. Click on that
option, and the watermark will be
removed completely.
 Another way to remove the watermark in MS
Word document
There is another way to remove the watermark in an
MS Word document. We can remove it by clicking
the header area. Follow the steps given below to use
this method of removing the watermark.
 Double-click near the top of the page to open the
header area.
 After that, put your cursor over the watermark until
you see a 4-way arrow.

 Now, select the watermark and press the Delete key

on your keyboard.
Repeat this as much as needed to remove all
watermarks.
25) How can you insert sound into an
MS Word document?
Follow the steps given below to insert
sound into an MS Word document:

First, open the MS Word document where

you want to insert the sound.
After that, click on the Insert tab (At the top
panel of the page)
Click on Object
In the File tab, click on the Create and click
on the Audio file you want to insert.
Click OK. Now, the sound is inserted into
the MS Word document.
26) What is the easiest way
to save a chart so that we
can use it in another
document?
The easiest way to save a chart so
that we can use it in another
document is to save a chart as a
chart template. This method
facilitates us to change the data but
reuse the chart's formatting and
styles.

27) What is the usage of

text collapsible in MS
Word?
Text collapsible is a feature in MS Word mainly used when working on a long,
complicated document. It facilitates us to collapse everything except the part we
want to focus on. In other words, if we have a lot of content on our MS Word
document, we can display summaries only and leave it to our readers to open the
summary and read the details if they want.

The facility of collapse and expanding content in the document is based on its
outline level. We can quickly add an outline level and make part of our document
collapsible by adding a heading using Word's built-in styles.

28) What is the shortcut

key to insert a page break
in MS Word?
The shortcut key to insert a page break in MS
Word is <Ctrl> + <Enter>. We can insert a page
break in our MS Word document by pressing
<Ctrl> + <Enter> keys simultaneously.

29) How can you check the

differences between two similar

documents?
To check the differences between two similar documents,
click the compare buttons and select compare from the
review tab in the compare group in the Ribbon.

30) What can we add to label the values of

individual chart elements?

We can add "data labels" to label the values of individual chart
elements.

31) Which shortcut is used to move the

insertion point to the beginning of the

documents?
We can use the <Ctrl> + <Home> shortcut to move the
insertion point to the beginning of the documents .

32) How can you accept or

reject tracked changes in
MS Word?
The accept or reject tracked changes in MS Word are used
to remove any markup and delete comments before
sharing the document.

Note: If you want to remove tracked changes, you

must have to accept or reject them. If you want to remove
comments, you must have to delete them. If you choose the
No Markup view, it only temporarily hides changes and
comments. They will be visible again the next time when
someone opens the document.
 To accept or reject changes one at a time.

 First, click or tap at the beginning of the document.

 After that, click on the Review tab and go to Changes.

 Here, you can select Accept or Reject. The MS Word will move
to the next change when you accept or reject changes.
 Repeat the above step until you have reviewed all changes in
your document.

Note: You can review changes in the document

without accepting or rejecting them by selecting Next
or Previous.

To accept or reject all changes.

 First, click on the Review tab, and go to
Changes (same as the above).
 Now, you will see two options here. Click
on the Accept drop-down list, and select
Accept All Changes.
Or, Click on the Reject drop-down list, and select Reject All Changes.

To delete comments one at a time

First, select a comment.

After clicking on the Review tab, go to the Comments and select

Delete.
  Delete a comment button.

 To delete all comments.

First, select a comment.

 After that, click on the Review tab and go to Comments.

 Click on the Delete drop-down list, and select "Delete All
Comments" in the document.

 Delete all comments.

Note: To make a final check, you can run a

"Document Inspector" tool. This tool checks the tracked
changes and comments, hidden text, personal names in
properties, and other information.
33) What is Document Inspector? Why is

it used, and how can we run it?

Document Inspector is a tool used to check
the tracked changes and comments, hidden
text, personal names in properties, and
other information. It is always run for the
final check.

Follow the steps given below to run the

Document Inspector:

Go to File >> Info >> Check for Issues and

select Inspect Document.
34) What uses of footnotes
and endnotes in an MS
Word document?
In MS Word documents, footnotes
and endnotes are two elements of
the document that provide
important information to the
audience. These are used to write
extensive memos, instructions,
and other informative text to the
MS Word document.
 Microsoft Word
Shortcute Keys

1. Ctrl + A = Select All

2.Ctrl + B = Bold
3.Ctrl + C = Copy
4.Ctrl + D = Change Character Formatting
5.Ctrl + E = Align Center

6.Ctrl + F = Find

7.Ctrl + G = Go To

8.Ctrl + H = Replace

9.Ctrl + I = Italics

10.Ctrl + J = Justify

11.Ctrl + K = Insert Hyperlink

12.Ctrl + L = Left Align

13.Ctrl + M = Indent

14.Ctrl + N = New Document

15.Ctrl + O = Open Document

16.Ctrl + P = Print

17.Ctrl + Q = Remove Paragraph Formatting

18.Ctrl + R = Right Justify

19.Ctrl + S = Save

20.Ctrl + T = Create Hanging Indent (Tab)

21.Ctrl + U = Underline

22.Ctrl + V = Paste

23.Ctrl + W = Close Document

24.Ctrl + X = Cut

25.Ctrl + Y = Redo Previously Undone Action

26.Ctrl + Z = Undo An Action

27.Ctrl + 1 = Single-Space Lines

28.Ctrl + 2 = Double-Space Lines

29.Ctrl + 5 = 1.5-Line Spacing

APSU Writing Center

Microsoft Word Shortcuts

30.Ctrl + Left Bracket [ = Decrease Font Size

By 1 Point

31.Ctrl + Right Bracket ] = Increase Font Size

By 1 Point

32.Ctrl + Shift + A = Selected Text To All

Capital Letters

33.Ctrl + Shift + D = Double Underline To The

Selected Text

34.Ctrl + Shift + E = Enable Or Disable Revision

Tracking

35.Ctrl + Shift + F = Open Font Window

36Ctrl + Shift + L = Create A Bullet Point

37.Ctrl + Shift + * = View Or Hide Non Printing

Characters

38.Ctrl + Shift + > = Increase Font Size

39.Ctrl + Shift + < = Decrease Font Size

40.Ctrl + ] = Increase Font Size

41.Ctrl + [ = Decrease Font Size

42.Ctrl + / + C = Insert A Cent Sign (¢)

43.Ctrl + Del = Delete Word Right Of Cursor

44.Ctrl + Backspace = Delete Word Left Of

Cursor

45.Ctrl + End = Move The Cursor To The End Of

The Document

46.Ctrl + Home = Move The Cursor To The

Beginning Of The

Document

47.Ctrl + Spacebar = Reset Highlighted Text To

The Default Font

48.Ctrl + Enter = Insert A Page Break

49.Alt + F, A = Save The Document Under A

New Name
50.Alt + X = Show The Unicode Code Of A
Highlighted Character

52.Shift + Enter = Create A Soft Break Instead

Of A New

Paragraph

53.Shift + Insert = Paste

54.Shift + Alt + D = Insert The Current Date

55.Shift + Alt + T = Insert The Current Time

56.Esc = Cancel A Command

57.F1 = opens help panel

58.Shift + F1 = opens reveal formatting panel

59.Alt + F1 = jumps to the next field

60.Alt + Shift + F1 = Jumps to the previous field

61.F2 = move text or objects

62.Ctrl + F2 = open the print window

63.Alt + Shift + F2 = save your document

64.Alt + Ctrl + F2 = pop up the open window

65.F3 = Expand an AutoText entry

66.Alt + F3 = Create an AutoText entry

67.Shift + F3 = Change the case of selected

text

68.Ctrl + F3 = Cut selected text to the Spike

69.Ctrl + Shift + F3 = Insert the contents of the

Spike

70.F4 = repeat your last action

71.Shift + F4 = repeat the last “Find” action

72.Ctrl + F4 = close the current document

73.Alt + F4 = quit Microsoft Word

74.F5 = open “Go To” tab on the Find and

Replace window

75.Shift + F5 = jump the previous edit you

madein your document

76.Ctrl + Shift + F5 = open Bookmark window

77.F6 = Go to the next pane or frame in your

Word window

78. Shift + F6 = Go to the previous pane or

frame

79. Ctrl + F6 = Go to the next open document

window

80. Ctrl + Shift + F6 = Go to the previous open

document window APSU Writing Center

MS Word Shortcuts

81. F7 =Open the Editor pane and start a

spelling and grammar check

82. Shift + F7 = Open the thesaurus

83. Alt + F7 = Find the next spelling or

grammar

error

84. Alt + Shift + F7 = Open the Translation pane

85. F8 = Enter Word’s selection mode and

expand aselection
86. Shift+F8 = Reduce a selection

87. Ctrl + Shift + F8 = Selects a column

88. F9: Update a field

89. Shift+F9: Reveal a field’s code

90. Ctrl+F9: Insert new Empty Field {} braces

91. Ctrl+Shift+F9: Unlink a field

92. Alt+F9: Toggle the display of a field’s code

93. F10: Show key tips

94. Shift+F10: Display a context menu

95. Ctrl+F10: Maximize document window

96. Alt+Shift+F10: Display a menu or window

for an available selection

97. F11: Jump to the next field in your

document

98. Shift+F11: Jump to the previous field in

your document

99. Ctrl+F11: Lock a field so it cannot be edited

100.Ctrl+Shift+F11: Unlock a field

102. Alt+Shift+F11: Start the Microsoft Script

Editor

103. F12: Open the Save As window

104. Shift+F12: Save your document

105. Ctrl+F12: Open the Open window

106. Ctrl+Shift+F12: Open the Print window.