Master Data Transfer

We can Send all customer, vendor, and material master data, and if applicable, bills of material
(BOMs) relevant for preference determination and re-export control, from your feeder system to the
SAP GTS system using Remote Function Calls (RFC).

Initial Transfer of Material Masters to SAP GTS - transaction code - /SAPSLL/MATMAS_DIRR3

Customers to SAP GTS - /SAPSLL/DEBMAS_DIRR3

Vendors to SAP GTS - /SAPSLL/CREMAS_DIRR3

Transfer of Bills of Material - /SAPSLL/BOMMAT_DIRR3

In Fiori - SAP Fiori apps to schedule the transfer of master data for background processing instead.

We can use the Change Pointer for regular Change Update.

DELIVERY

In the delivery Customizing you find the following message types for the replication of master data
relevant for SAP GTS using change pointers:

 /SAPSLL/BNKMAS_SLL (banks)

 /SAPSLL/BOMMAT_SLL (BOMs)

 /SAPSLL/CREMAS_SLL (vendors)

 /SAPSLL/DEBMAS_SLL (customers)

 /SAPSLL/MATMAS_SLL (materials)
Document Transfer

The documents that are created in the feeder system prior to or during an import or export process
(such as purchase orders, sales orders, and billing documents) require counterparts in the SAP GTS
system. Therefore, these documents must be replicated in SAP GTS in the form of customs
documents, customs shipments, and customs declarations, depending on the application area they
are meant for.

In SAP S/4HANA, choose Integration with Other SAP Components → Integration with Governance,
Risk and Compliance → SAP Global Trade Services → Control Data for Transfer to SAP Global Trade
Services → Configure Control Settings for Document Transfer.
You can transfer sales documents (application level SD0A) to SAP GTS to allow the replicas to be
checked in Compliance Management.

Organizational Units
Customers and vendors, as well as banks, that you transfer from your feeder system to the SAP GTS
system are stored there in the form of SAP business partners.

For the purposes of document replication, you need to map your feeder
system company codes and plants that are relevant for SAP GTS as business
partners.
You create business partners that represent company codes in the "Foreign
Trade Organization" role (SLLFTO)
Plants relevant to SAP GTS correspond to business partners in the "Legal
Unit" role (SLLSIT).
Assignment:-

1. In Customizing for your SAP GTS system, you have to assign the business partners of the
foreign trade organizations to the company codes.
2. Global Trade Services → General Settings → Organizational Structure → Assignment of
Organizational Units from Feeder System to Foreign Trade Org.
3. Global Trade Services → General Settings → Organizational Structure → Assignment of
Organizational Units from Feeder System to Legal Unit respectively
4. assignment of the plants to be mapped in SAP GTS to company codes - Global Trade
Services → General Settings → Organizational Structure → Assign Legal Unit to the Foreign
Trade Organization

Partner Functions
You have to define all feeder system partner functions that are used in documents,
relevant to the transfer, as partner functions in SAP GTS.

Global Trade Services → General Settings → Partner Structure → Define Partner

Functions

you link the partner functions in the feeder system to the relevant partner functions in
SAP GTS - SAP Global Trade Services, edition for SAP HANA → General
Settings → Partner Structures → Assignment of Partner Functions from Feeder Systems

Need to make the partner functions into partner groupings on specific to application
areas

Reason - if you want to use the embargo check, you define a partner grouping for each
direction of goods movement (receipt/issue). Assign all check-relevant partner functions
to this partner grouping. This enables the SAP GTS system to identify whether it should
check the embargo situation only for the country of the ship-to party or also for the
country of the end customer.
SAP Global Trade Services, edition for SAP HANA → General Settings → Partner
Structures → Define Groups of Partner Functions

Partner groupings are assigned in Customizing for the respective application area at legal
regulation level.

Document Types and Item Categories

In Customizing for the SAP GTS system, you define document types as
equivalents of the document types flagged in the feeder system. You then
assign the relevant document types for purchasing and sales documents as
well as deliveries to the applicable SAP GTS document types in Customizing.
Delivery Customizing already contains suitable document types. Separate
document types are required for Compliance Management and for Customs
Management application areas.
AP Global Trade Services, edition for SAP HANA → General
Settings → Document Structures → Define Document Types for Application
Areas to define your own document types

Document types must be activated for all application areas that work with documents of this type.

SAP Global Trade Services, edition for SAP HANA → General Settings → Document
Structures → Activate Document Types for Application Areas.
the item categories provided in delivery Customizing, you can define your own item categories.

Choose SAP Global Trade Services, edition for SAP HANA → General Settings → Document
Structures → Define Item Categories for Application Area.

Assign the item categories to their equivalents in the feeder system (menu path: SAP Global Trade
Services, edition for SAP HANA → General Settings → Document Structures → Assignment of Item
Categories from Feeder Systems

Mapping Legal Norms in SAP GTS

After completing this lesson, you will be able to:

 Map legal norms in SAP GTS.

 Create new legal regulations.

Function of Legal Regulations in the System

legal regulations are alphanumeric keys that are defined in Customizing of the SAP GTS system and
are linked to a large number of control parameters.

Most of these control parameters depend on the application area in which the legal regulation is
to be used.

You create your own legal regulations in the customer name space. To do so, in Customizing of the
SAP GTS system, choose the menu path SAP Global Trade Services, edition for SAP
HANA → General Settings → Legal Regulations → Define Legal Regulation.

legal regulations contained in delivery Customizing corresponds to the legal situation at the time
of delivery.

Grouping of Legal Norms as Legal Regulations

In the EU, foreign trade law is shaped to a large extent by Council and
European Parliament regulations.
before you start an implementation in an EU Member State, you have to
decide the following for each application area of Compliance Management:
 Whether you map the relevant legal provisions on a country-specific or
cross-country basis
 Whether you combine supranational and national legislation into a
single legal regulation
purpose of legal control in SAP GTS, it is usually necessary to create a new
legal regulation to map the relevant national foreign trade law of the
respective Member State in conjunction with the relevant EU regulations.
the regulations for imposing country-specific embargoes can be summarized
as a single legal regulation for the purposes of the embargo check.
The legal regulation EMBUN (Embargo - United Nations) is to map all
embargoes resulting from Security Council decisions in a neutral form. It
could therefore be used globally.

Using Legal Regulations in Processes

Objectives
After completing this lesson, you will be able to:
 Activate legal regulations for the application areas of Compliance
Management.
 Explain the determination of legal regulations in the export process.

Activation of Legal Regulations

A two-step activation always follows the definition of a new legal regulation
and the decision to use one of the legal regulations delivered.
1. General activation of the legal regulation
(Where do the legal provisions mapped with the legal regulation apply?)
2. Specific activation of the legal regulation for an application area
(Which application area uses the legal regulation and to what extent?)
You can activate a legal regulation for validity in a specific country
this type of activation is appropriate to map national legislation.
EU regulations, however, directly apply in all Member States. You can
therefore activate the legal regulation that summarizes the country-specific
embargo regulations of the EU for a country group representing the EU.
In Customizing for the SAP GTS system, you can freely define country groups
and assign countries to them in any combination (menu path: SAP Global
Trade Services, edition for SAP HANA → General Settings → Legal
Regulations → Define Country Group and → Assign Countries to Country
Group respectively
Activate legal regulations for combinations of countries or country groups.
SAP Global Trade Services, edition for SAP HANA → General Settings → Legal
Regulations → Activate Legal Regulations at Country/Country Group Level
The specific activation of legal regulations for specific application areas of
Compliance Management are located in the relevant Customizing sections for
Compliance Management.
 SAP Global Trade Services, edition for SAP HANA → Compliance
Management → Embargo Checks → Activate Legal Regulations
 SAP Global Trade Services, edition for SAP HANA → Compliance
Management → Sanctioned Party List Screenings → Activate Legal
Regulations
 SAP Global Trade Services, edition for SAP HANA → Compliance
Management → Legal Controls → Activate Legal Regulations
Compliance Management and Preference Management differentiate between goods movements
within the EU (receipts and dispatches) and third-country transactions (imports and exports).

Determination of Legal Regulations

Maintaining Embargoes and Check Settings

After completing this lesson, you will be able to:

 Maintain embargoes and check settings.

 Set up the embargo check.

Embargoes as Master Data

countries have imposed embargoes on a number of individual countries, political groups, and
natural or legal persons

In embargo prohibits trade with the capital transactions with and providing certain services to the
state, group, or person in question are also prohibited.

There are basically three kinds of embargoes:

 Total embargoes - A total embargo prohibits any kind of trade with the country in
question. This type of embargo usually also includes services and financial transactions

 Partial embargoes - A partial embargo is intended to prohibit trade in specific goods only.
These goods are explicitly listed in the corresponding legal regulation

 Arms embargoes - Arms embargoes, on the other hand, apply only to armaments.
Enter country-specific embargoes in SAP GTS as master data using the Manage Embargo
Situations app.

You can choose between three differentiation levels:

 Blanket identification of a country as an embargoed country

 Identification of a country as an embargoed country for a specific legal regulation

 Identification of a country as an embargoed country in relation to another country for a

specific legal regulation

If you decide on the first level, SAP GTS blocks every customs document with a check-relevant
document partner in the embargo country without exception. This form of master data
maintenance is therefore only applicable for embargoes with global reach.

If you want SAP GTS to inform users of a document block due to the embargo check via e-mail, you
use the Maintain User Groups transaction (transaction code SUGR) to create user groups for
notification control. you assign the user group to a combination of foreign trade organization and
legal regulation (Assignment of User Groups to Legal Regulation/Foreign Trade Org. view,
transaction code /SAPSLL/USGR01). The e-mails are sent using SAPconnect (transaction code SCOT)

Checking and Releasing Documents

Objectives
After completing this lesson, you will be able to:
 Check and release documents.
 Release documents blocked by the embargo check.
Scope of Check
The embargo check in Compliance Management is strictly country-specific
This block can be removed manually by the user or automatically by the system if the
relevant embargo has been lifted in the meantime
When activating a legal regulation for the embargo check, you must take into account that
in this application area, the system derives the destination country of a goods issue from
the address of the business partner in the ship-to party partner function
If you supply dealers in other Member States or domestically who then resell your
products (with your knowledge or even on your behalf) to end-customers in third
countries, you must activate the legal regulation for checking dispatches or even for
checking all goods issues.

Check of Accounting Documents

n logistics, you can subject purchasing and sales documents as well as
inbound and outbound deliveries to an embargo check in SAP GTS. It does
not matter how these documents were created in the feeder system. It is also
possible to check accounting documents for incoming and outgoing
payments. However, these documents must be created using certain
programs:
 Transaction Automatic Payment Transactions (transaction code F110)
 Transaction Automatic Payment Transactions for Payment
Requests (transaction code F111)
 Transaction Payment with Print (transaction code FBZ4
In the feeder system, you activate the transfer of accounting documents in
Customizing for Financial Accounting (menu path: Financial
Accounting → Basic Settings for Financial Accounting → Check in SAP GTS for
FI → Activate Check in SAP GTS for FI)

Mapping objects
 Partner functions
 Document types for incoming and outgoing payments
 Item category
The mapping settings at application level FI0A (FI Payment) are used in the
SAP GTS system to copy the accounting document data which are transferred
from the feeder system to the structures of a customs document
The document types FIIN (Incoming Payments) and FIOUT (Outgoing
Payments), are located in the Customs Document folder of the document
type structure.
SAP Global Trade Services, edition for SAP HANA → General
Settings → Document Structures → Define Document Types for Application
Areas
Managing Sanctioned Party Lists
After completing this lesson, you will be able to manage sanctioned party
lists in SAP GTS.

Sanctioned Party List Entries as Master Data

name lists consist of individual master records for each entry. You can create
such master records manually.
various data providers offer these lists in XML format for uploading to SAP
GTS for purchase.
This means that you first receive entire name lists for the initial upload.
Update files are then made available to you at regular intervals. These update
files contain either only new or changed entries, or the complete dataset that
has been extended to include new entries

There are two apps available in the SAP Fiori launchpad:

 Display of individual list entries (Manage Sanctioned Party List Master)
 Display of entire lists or selected entries (Display Sanctioned Parties)
You can find both apps SAP Fiori launchpad in the Compliance
Screening space on the Sanctioned Party Lists page.
Structure of Sanctioned Party List Records
Sanctioned party list master data have a type of header segment from which
you can extract higher-level data, such as the legal regulation, the type of list,
and the validity dates.

You can use the Upload SPL Master Data transaction (transaction
code /SAPSLL/SPL_UL01) to upload sanctioned party list entries to your SAP
GTS system in XML format.
you also have to specify the type of sanctioned party list on the initial screen
of the transaction
You define these list types in Customizing for sanctioned party list screening
at legal regulation level (menu path: SAP Global Trade Services, edition for
SAP HANA → Compliance Management → Sanctioned Party List
Screenings → Control Settings for Sanctioned Party List Screening
Configuring Address Comparison
Objectives
After completing this lesson, you will be able to:
 Configure address comparison.
 Configure a procedure for comparing addresses in SAP GTS.
The main function of sanctioned party list screening in Compliance
Management is to compare business partner addresses with sanctioned party
list entities. If the system identifies a match between a business partner
address and a sanctioned party list entity, it blocks the business partner in
question

When configuring sanctioned party list screening, you must first decide
whether the address comparison is to take place immediately after the
transfer of a partner master record or document (synchronously)

To define the screening mode for business partners in Customizing,

choose SAP Global Trade Services, edition for SAP HANA → Compliance
Management → Sanctioned Party List Screenings → Activate Business
Partner at Business Partner Function Level.
In the Time of SPL Check field, select the Synchronous - When Object Is
Updated indicator if you want the master data to be screened synchronously.

For the asynchronous screening, which is useful during the initial load, select
the Asynchronous - When Function Is Called indicator instead.
The indicator in the Type of SPL Block field is only relevant for asynchronous
screening.
If the Process is interrupted - system removes block indicator is set, SAP GTS
blocks new or changed business partners until asynchronous screening as a
precautionary measure.
We decide on the screening mode when activating item categories for
sanctioned party list screening
(menu path: SAP Global Trade Services, edition for SAP HANA → General
Settings → Document Structures → Activate Item Categories for Application
Areas)

SAP HANA Search

Sanctioned party list screening in SAP GTS can use two search algorithms:
 Algorithm inherent to SAP GTS ("SAP GTS search")
 Algorithm provided on the SAP HANA Platform ("SAP HANA search")
SAP HANA search uses a fuzzy search mode. Fuzzy search is fault-tolerant:
The search is not confined to identical strings but includes strings that are
similar to the string entered in the search.
In sanctioned party list screening SAP HANA search might, for example,
present "Adem"" as a result of the search for "Adam", or "Ali" as a result
for "Aly". In contrast, SAP GTS search would eliminated all four terms from
address comparison because the strings are not identical, neither fully nor
in part.
SAP HANA search uses the Levenshtein algorithm for determining the
similarity of strings. This algorithm is used to calculate the so-called
minimum edit distance between two strings (source and target). The
 minimum edit distance is the minimum number of operations such as
insertion, deletion, and substitution needed to convert the source string
into the target string. Based on the minimum edit distance, a percentage
of similarity between source and target is calculated.

Configuration of a Comparison Procedure

Sanctioned party list screening is based on a comparison procedure
containing the essential parameters for address comparison.
Comparison procedures are defined in Customizing (menu path: SAP
Global Trade Services, edition for SAP HANA → Compliance
Management → Sanctioned Party List Screenings → Define Comparison
Procedure → Define Comparison Procedure for Address Comparison)

Maintaining Goods Lists and Classifying Products:-

Objectives
After completing this lesson, you will be able to:
 Create numbering schemes for product classification.
 Manage goods lists in the system.

Numbering Schemes for Mapping Goods Lists

This coding is specified in the Wassenaar Arrangement.

The first two digits of the items are therefore identical in all states signatory
to the Wassenaar Arrangement. The actual items are assigned five-digit keys
and are defined in more detail in the national lists of goods. There may
therefore be national differences for the last three digits
Both the list of dual-use items in Annex I of the Dual-Use Regulation and the
Commerce Control List (CCL) in Supplement No. 1 to §774.1 of the EAR consist
of subgroups that are classified with alphanumerical character combinations.
The first digit indicates the category and the second digit indicates the class
of the listed items.

We can create numbering schemes and numbering scheme contents for legal
control in Customizing (menu path: SAP Global Trade Services, edition for SAP
HANA → General Settings → Numbering Schemes → Control Classes → Define
Numbering Scheme for Control Classes and → Define Numbering Scheme
Content for Control Classes.
1. To upload entire goods lists, use the Upload Control Classes app
2. You can use the Manage Control Classes app to create individual dual-
use items or Export Control Classification Numbers (ECCN) manually
instead.
3. If you upload a complete list to the SAP GTS system from an XML file, it
is no longer possible to change the numbers manually or the actual
numbering scheme content.
4. You can only delete a number if it is not assigned to any master data or
documents.
5. If you create goods list numbers manually, you can change them to a
limited extent
Product Classification
you can assign goods list numbers to the product master records of your
dual-use items, you have to link the numbering scheme of the goods list
with the legal regulation for legal control.
To do so: -
SAP Global Trade Services, edition for SAP HANA → General
Settings → Numbering Schemes → Assign Numbering Schemes to Legal
Regulation.
You manage the classification of your products at the level of the legal
regulation for legal control
For each of these legal regulations, you must decide whether each
product is to be relevant for export control or whether the system is to
assume the opposite
SAP Global Trade Services, edition for SAP HANA → Compliance
Management → Legal Controls → Control Settings for Legal Control
Two indicators are available for the field Maintain Product Master:
 Every Product is Relevant for Checks
 Only Specifically Selected Products Are Relevant for Checks
If the first indicator is selected, SAP GTS suspects each product to be a
dual-use item.
Reclassification
the world of goods is constantly changing, the nomenclatures for
commodity codes and customs tariffs are also subject to regular changes.
Customs tariff numbers must be defined for new products.
once a year, the European Commission publishes the CN in its current
form in the form of a Regulation. The updated version shall apply from 1
January of the following year. The TARIC is also subject to constant
changes.
Data suppliers provide these updates in XML file form.
First, you receive files for the upload of new and changed commodity
codes or customs tariff numbers with which you update the corresponding
numbering schemes in SAP GTS.
Some data suppliers provide additional XML files for the exchange of
obsolete numbers with valid numbers in the product master
("reclassification").
You upload these reclassification files to your SAP GTS system using
the Reclassify Products XML-Based app.
However, manual reclassification is also possible (Reclassify Products
Manually app)
SAP GTS can reclassify the products independently. However, in quite
frequent cases where a number is replaced by at least two other numbers,
a competent user must make a decision. You select the number that
applies in the future directly using the Reclassify Products XML-Based app.
 Setting up the Integration into Inbound Processes
Objectives
After completing this lesson, you will be able to:
 Set up the integration into feeder system processes (inbound).
 Set up inventory management for special procedures.

Replication of Inbound Deliveries and Material

Documents for Imports:-
For feeder system integration in the import process, you can choose between two
integration scenarios.

Integration Scenarios in the Goods Receipt Process

 Customs declaration before goods receipt based on purchasing documents

 Customs declaration after goods receipt based on material documents

The integration scenario "customs declaration before goods receipt" is primarily

suitable for SAP GTS customers in countries whose customs law does not provide for a
transit procedure.

The import procedure will therefore be started immediately after the transfer to the
customs territory of the destination country.

A prerequisite for the "customs declaration after goods receipt" scenario is the
completion of a transit procedure before the goods imported are released for free
circulation or placed under another customs procedure.
In the "customs declaration after goods receipt" scenario, the inbound delivery plays a
central role. It is replicated as a customs shipment in SAP GTS.

This document is the basis for communication with the customs authorities in the EU,
Switzerland, and the United Kingdom when completing a transit procedure.

The customs shipment is the document basis for the arrival notification and the
unloading comment that you submit as part of the communication in the New
Computerized Transit System (NCTS)
Based on the previous document type entered in the inbound delivery header, SAP GTS
recognizes the customs status of the goods transported in the transit procedure:

 T1: Non-Union goods (duty unpaid)

 T2: Union goods (duty paid)
 T-: Mixed shipment (both Union and non-Union goods)

SAP GTS copies the Master Reference Number (MRN) of the transit procedure
entered in the document header of the inbound delivery to the customs shipment
(Transportation tab, MRN field)

The feeder system transfers the customs-relevant data from the material document
to SAP GTS

The material document data fill a work-list for customs declarations after goods
receipt. From this work-list, users can create customs declarations for release for
free circulation or for placing the goods under another customs procedure.
The customs declaration created from the data of the material document is the
document basis for communication with the customs authorities in all customs
procedures that can follow the completion of the transit procedure.

It is mandatory for the replication of the material document that the goods receipt
posting refers to an inbound delivery. A goods receipt posting for a purchase order
does not cause any data transfer.

Depending on the integration scenario you opt for, you have to make the following
settings in the Customizing for document transfer from the feeder system to SAP
GTS:

Indicators on document type or movement

Application area
type level
Transfer Documents for Customs
MM0A (Receipt/Import:
Management (Scenario "customs
Purchasing Document)
declaration before goods receipt")
MM0B (Receipt/Import: Transfer Documents for Customs
Inbound Delivery Document) Management
Placement into Customs Status Before GR
(Scenario "customs declaration before goods
receipt")
Optional: Hold Goods Receipt if Unloading
Permission Is Missing (Scenario "customs
 declaration after goods receipt")
Transfer Documents for Customs
MM0C (Receipt/Import:
Management (Scenario "customs
Material Document)
declaration after goods receipt")
Category of Goods Movement: Standard
Goods Movement

You can find the view for maintaining these settings in the Customizing of an SAP

In an SAP S/4HANA feeder system choose Integration with Other SAP

Components → Integration with Governance, Risk and Compliance → SAP Global
Trade Services → Control Data for Transfer to SAP Global Trade
Services → Configure Control Settings for Document Transfer.

No mapping of document types and/or movement types is required in the SAP GTS
system.

Inventory Management for Special Procedures and Foreign-

Trade Zones
The essential prerequisite for legal compliance in certain special procedures in the
EU is the recording of all relevant goods receipts and issues. The same applies to
movements to, within, and from a foreign-trade zone in the United States.

Inventory management in SAP GTS must therefore always be consistent with

inventory management in the feeder system.

The reference level of inventory management in SAP GTS is the customs ID, a freely
definable alphanumeric string of up to ten characters (menu path: SAP Global
Trade Services, edition for SAP HANA → General Settings → Organizational
Structures → Define Customs ID for Customs Procedures with Economic Impact

The customs ID must be created with the same key in Customizing in the feeder
system (menu path: Sales and Distribution → Foreign Trade/Customs → SAP Global
Trade Services - Plug-In → Customs Procedure with Economic Impact - Define
Customs ID in SAP ECC or Integration with Other SAP Components → Integration
with Governance, Risk and Compliance → SAP Global Trade Services → Customs
Procedures with Economic Impact - Define Customs ID in SAP S/4HANA
In SAP GTS, you assign the customs ID to the foreign trade organization of the responsible
company code (menu path: SAP Global Trade Services, edition for SAP HANA → General
Settings → Organizational Structures → Control Customs ID for Customs Procedures with
Economic Impact

For customs IDs used for managing foreign-trade zone stock, you have to make additional
settings like the assignment of a FIRMS code or a fabric calendar (menu path: SAP Global
Trade Services, edition for SAP HANA → General Settings → Organizational
Structures → Control Customs ID for a Foreign-Trade Zone).

In the feeder system, you link the customs ID to the storage locations whose stocks are in
the customs warehouse, in inward processing, or in a foreign-trade zone

S4hana= Integration with Other SAP Components → Integration with Governance, Risk and
Compliance → SAP Global Trade Services → Customs Procedures with Economic Impact -
Assign Customs ID in SAP S/4HANA).

You can find the worklists in the SAP Fiori launchpad in the Customs Special
Procedures space on the Monitoring page
Setting up the Integration into Outbound Processes
Objective

After completing this lesson, you will be able to set up the integration into feeder system
processes (outbound).

Replication of Billing Documents for Exports

You issue export declarations in SAP GTS based on customs declarations. If required,
you can change or complete data in the customs declaration before sending the
electronic message to the responsible customs office.

The transfer of inbound deliveries, material documents, and billing documents to SAP GTS
always takes place asynchronously. This means that the documents are first created in the
database of the feeder system and then transferred to SAP GTS via RFC.

If mapping settings are missing or other serious deficiencies exist, the replication fails.

If a customs declaration or customs shipment is missing for a feeder system document,

check the transfer log for this document in SAP GTS.

To track billing document replication, use the Display Transfer Log for Export transaction
(transaction code /SAPSLL/EXPORT_TLOG).

For the tracking of inbound delivery and material document replication, you can use the
transactions Display Transfer Logs for Inbound Deliveries (transaction
code /SAPSLL/APITIBD_TLOG) and Display Transfer Logs for Material
Documents (transaction code /SAPSLL/APICUWL_TLOG).
If you have corrected the cause for the document replication to fail in Customizing or at
master data level, you can trigger the transfer of document data in the feeder system again.
To do this, start the Transactional RFC transaction (transaction code SM58).

SAP GTS replicates each billing document separately as a customs declaration. It is not
possible to group several customs declarations for a new document in SAP GTS.

If goods from several outbound deliveries are transported together for the same consignee
in a third country, it usually makes sense to create a collective billing document for these
outbound deliveries for transfer to SAP GTS.

In the SAP ECC or SAP S/4HANA feeder system, you can find a suitable transaction in the
area menu for communication with SAP GTS on the Documents tab (Shipment
Consolidation: Generate Customs Declarations from Sales Docs, transaction
code /SAPSLL/CUS_INV_R3). Alternatively, you can use the Maintain Billing Due
List transaction (transaction code VF04).

Normal or Simplified Procedure

When the billing document is replicated, SAP GTS always decides on the variant of the
export procedure and creates the customs declaration either for a normal procedure or for
a simplified procedure, where applicable.

If the other procedure variant is to be processed, the billing document must first be
cancelled in the feeder system or, in the case of a pro forma invoice, completed.

SAP GTS always opts for the simplified procedure during billing document replication if the
legal prerequisites for processing this procedure variant are met, that is, a suitable
authorization for the simplification exists in the system.
If the data entered in the authorization for the simplified procedure (foreign
trade organization, legal unit with authorized location of goods, commodity
codes) do not match the document data, or if the authorization is not yet
valid or is no longer valid, the system automatically chooses the normal
procedure during billing document replication.
The normal procedure or the simplified procedure is the result of the activity
sequence determination that SAP GTS performs when replicating the billing
document.
An activity sequence usually represents a procedure variant in the
configuration of communication with the customs authorities.
The activity sequence defines the substeps (activities) of a process – that is,
the transfer to a customs procedure – and the sequence in which these
activities must be executed.

Managing Customs Code Lists and Data Defaulting

Objectives
After completing this lesson, you will be able to:
 Manage customs code lists in SAP GTS.
 Set up the procedure for defaulting data.

Customs Code Lists

Numerous fields in the customs declaration must be filled with codes that are
contained in code lists published by the national customs administrations or,
in the EU, by the European Commission. Examples of such code lists are:
 Declaration type
 Customs status
 Customs procedure
 Mode of transport at the border
Delivery Customizing for SAP GTS contains numerous customs code lists for
different countries (menu path: SAP Global Trade Services, edition for SAP
HANA → Customs Management → Customs Code Lists.
Delivery Customizing is also updated in support packages