TABLE OF CONTENTS

Title…………………………………………………………………………………………………………………………......Pages

Foreword…………………………………………………………………………………………………………i

Introduction……………………………………………………………………………………………………ii

Vision & Mission of sanitary policy ………………………………………………………….iii

Sanitary issues, responsibility offices and implementation

strategies…………………………………………………………………………………………………...1-5

References ……………………………………………………………………………………………………………………16
FOREWORD
For close to 30 years of her existence, the Corps with more than 23,000
workforce all over her formations nationwide has considered it expedient to have a
standard sanitary policy to guide her environmental management. The expression of
affinity for wellbeing of staff by any establishment can manifest in the type of
policies put in place.

Health issues picked from work place account for a larger part of general health
challenges recorded in an organization. Therefore the Corps cannot continue to
over look the negative implication of non-availability of sanitary policy, hence need
to roll out a time tested policy for all formations.

The desire for the document was borne out of passion for the welfare of staff and
the resolve to create a conducive healthy environment for the Corps' workforce. A
healthy environment will always produce a productive workforce.

The decision of the Management to engage the services of professional cleaners to

attend to the toilets in the headquarters was a manifestation of the seriousness
attached to creating a healthy environment for the Corps.

This visionary action of the management was aimed at guiding and guarding the
staff against avoidable illnesses and diseases due to filthy environment either
generated or created.

In view of this, I see the accomplishment of this sanitary policy document as a

value adding effort towards building a healthy environment for the workforce.

I wish to admonish all staff to adhere to the rudiments and dictate of the
documents as a policy not implemented is a mere academic exercise in futility.

Dr. Boboye Oyeyemi, MFR, mni, NPoM

Corps Marshal.
INTRODUCTION

Sanitary policy is a document that provides guidance on essential environmental

health standard required for health care in any organization/ establishment.

Sanitary is the act of keeping things clean and healthy, especially by providing
sewage system and portable water supply or issues relating to health measures for
the protection of healthy /conducive atmosphere for promoting health, free from
dirt, germs and hazards.

This is in line with goal six (6) of the United Nations sustainable development goals
hinged on safe management of water and sanitation
The essence of the sanitary policy is to ensure that sanitary standards are
established and maintained by all parties involved and that all the cleaning
procedures used in offices and surroundings are in line with public health
stipulation and requirements.

Any corporate organization that has the welfare of her staff at heart will always
treat the issues of sanitization as important.
It is a platform to good health, whose absence affects productivity through man
hour loss. A healthy workforce is a productive workforce.

VISION OF THE SANITARY POLICY

To provide guidance on essential environmental health standards required for the

corps.

MISSION OF THE SANITARY POLICY

To provide guidance on essential environmental facilities required for health

standard in federal road safety corps through provision of effective and efficient
sanitary management and administration in the corps through:

-Formulating and implementing sanitary road map for the corps in offices, vehicles,
clinics, residential estates and other facilities
-Provides and coordinate the source of accomplishing the implementation of the
policy.
-Propose, recommend equipment and estimate cost required for facilitation
-To effectively disseminate policy content to the staff for proper administration
and implementation.
SANITARY POLICY OF THE FEDERAL ROAD SAFETY
CORPS

SANITARY ISSUES, RESPONSIBILITY OFFICES AND

IMPLEMENTATION STRATEGY

1. OVERALL SUPERVISION

POLICY ISSUES RESPONSIBILITY IMPLEMENTATION

OFFICE STRATEGY
a Providing guidance on CM Formulating and
essential environmental implementing sanitary road
required for health map for the Corps in
standard in Federal Road offices, vehicles, clinics,
Safety Corps through residential estates, and
provision of effective and other facilities.
efficient sanitary
management and
administration in the corps. Effective dissemination of
b policy to the staff for
Promoting sanitation and AHR,CMRS&CP proper administration and
hygienic living among the implementation.
staff.

2. REST ROOM MAINTAINED BY STAFF.

POLICY ISSUES. RESPONSIBILITY IMPLEMENTATION

OFFICE STRATEGIES
a All formations must have ACM (TSD) TSD must make available
functional toilets with functional toilets with good
adequate water supply. water supply.

b There must be availability HOU (Welfare) HOU (welfare) to collect

of soap for washing hands, soap, disposable papers or
disposable paper and hand hand drier for toilets
dryer. allocated to senior officers
from ACM (TSD) and make
them available for use.
c Each toilet should have a TSD TSD is to make available a
waste bin. waste bin each for the
toilets used by the senior
officers.

d There must be availability HOU(WELFARE) TSD to provide air

of air freshener and hand freshener and hand
sanitizer. sanitizer through HOU
(welfare).
e The toilet must be CP CP to ensure the toilets are
monitored and cleaned at cleaned at least twice daily
least twice daily. at 0700hrs and 1200hrs
f The soak-away system and ACM TSD The head of the department
taps must be repaired or the corps office reports
within 24hrs of any report detected damage to TSD,
of damage to prevent any who fixes within 24hrs.
epidemic.
g Toilets waste bin should be Assigned staff by The assigned staff should
disposed daily before close the Office holder dispose the toilet waste bin
of work. daily at the close of work.

h Toilet must be well flushed Office holder The toilet must be flushed
and closed always after use and the door
closed while in use and after
use.

3. REST ROOMS MAINTAINED BY OUTSOURCED COMPANY

a There should be functional TSD TSD should make the toilets

toilets with water supply functional and water supply
available regularly.

b Availability of washing soap, Outsourced The outsourced company is to

disposable papers and hand company provide daily washing soap,
dryer. disposable papers and hand dryer.

c Each toilet must have a waste TSD TSD should provide waste bins for
bin. /OUTSOUR all toilets being managed by
 CED outsourced company.
COMPANY
d The toilets must be monitored Outsourced The outsourced operatives should
and cleaned three (3) times a company/CP professional clean the toilets
day. three (3) times daily at 0700hrs,
1200hrs & 1600hrs, while CP
monitors.
e Faulty soak-away system and Outsourced The outsourced operatives should
taps must be reported within Company report any faulty soak-away and
24hours to prevent epidemic taps within 24hrs to TSD

f Toilets waste bin must be well Outsourced The waste bin must be safely
disposed daily before the close company disposed at the close of work
of work. every day by outsourced
operatives.

g Toilet must be well flushed Person using The person that uses the toilet
after use. the toilet should flush immediately after
use.

4. TOILET ETIQUETTE

a Knock the door of the toilet Staff/visitors Person using the toilet to
before attempting opening the open the door only when
toilet if there is no response. there is no response after
 knocking.
b Lock the door behind you on " Person entering the toilet
entering the toilet. should lock the door behind
 him.
c Flush the toilet before use and " Person using the toilet
sit on the toilet bowl (pan) and should always sit on the bowl.
never
 stand on it.
d Flush immediately after use. " Person using the toilet
should flush after use.
e Do not talk while in the toilet " Person using toilet should
except when responding to a remain silent unless there is
knock.
 unavoidable need to talk.
f Do not flush sanitary napkins " Objects that can block the
that
 could block the soak-away. toilets should not be flushed.

g Always keep the door closed " Toilet doors should remain
after
 use. close always

h Wash your hands with soap " Wash hand soap should be
immediately
 and dry clean. provided always.
NB:
i. Provost is to serve as the custodian of the toilet etiquette.
ii. CMRO to organize health/sanitation and hygienic sensitization programes for
staff ones in a year.

5. OFFICE SANITATION

a Offices must be cleaned daily Staff/CP CP ensures that every office

and ready for use latest by is properly cleaned by
0700hrs. assigned staff

b Each office must be provided TSD TSD should provide waste bin
with waste bin and shredder. and shredder to each office
c Used plates and utensils must CP The entire office sanitation
not litter the office. shall be supervised by CP who
enforces its implementation.

d Staff clothes (mufti/uniform) Provost/sta The entire office sanitation

must be kept in suit bags at a ff shall be supervised by CP who
corner in the office when not in enforces its implementation.
use.
e Office should not be crowded TSD TSD should ensure that
with staff and equipments. enough office space is
provided for staff and
equipment.
f Fumigating the office should be TSD TSD is to fumigate the
done quarterly or bi-annually. offices and vicinity when
necessary.
g Cloak room must be provided TSD TSD should provide cloak
for drivers and other marshals. room where drivers and
marshals can keep their items
for safe keeping temporarily.

6. PREMISES /SURROUNDINGS SANITATION

a Weekly general cleaning of the CP All fatigue cadre marshals are

premises. engaged in general cleaning of
the premises ones in a week.

b Waste bin are to be positioned TSD Waste bins are to be

in strategic places within the positioned in strategic
premises. locations such as :
 Car parks.
 Entrances.
 Back yard.
 Corridors.
c Nobody must litter the CP CP ensures the premises is
premises with waste items. not littered with waste items.
d The flowers/vegetation within CP/OUTSO Provost should supervise the
and outside the perimeter URCED management of flowers and
fence of the premises must be COMPANY vegetation in and outside the
trimmed. premises by outsourced
company and ensure they are
not tampered with during
general fatigue.

7. CATERING/VENDOR SANITATION

a There must be medical test for HOU(HSE)/ CMRO will organize medical
applicant before engaging their CMRO & CP test for stationed food
services. vendors to establish their
health states before
engagement and every quarter
after engagement.

b Inspections of facilities shall CP Daily inspection of the

 be done daily for caterers facilities of the vendors is
located within the premises. required for confirmation of
their sanitary status by CP.
c All caterers must have CP CP will operate effective
appropriate apron and other monitoring mechanism to
catering accoutrements on, make sure the vendors adhere
while preparing and serving to sanitary dress code.
staff guests.
d Running water must be used to Vendors/Cu Washing of plates must be
wash plates and utensils meant stomers done under running water by
to serve customers. vendors to enhance cleaner
and healthy washing.
Customers should report non
compliance to the CP.

e Caterers/vendors must avoid Caterers/ Spills of saliva in the cause of

talking while attending to food conversation while serving
customers. Especially while vendors food should be avoided.
dishing out food. Talking while attending to
customers should be
curtailed.

f Portable water should be made Caterers/fo Portable water should be

available for drinking and od vendors made available for drinking
washing of hands and washing of hands.

g Soap and disposable napkins Caterers Vendors should provide soap

must be made available. /food for washing hands before and
vendors after eating and also provide
of disposable napkins.

h Waste bins should be kept at Caterers/fo The waste bin should be kept
locations far away from the od vendors at a distance from where
view of customers. food is prepared and where
customers eat.

i Rodent must be kept out of the Caterers/ve The stores and the eating
stores and eating room to avoid ndors restaurant should be well
 contamination of foods. protected from rodents.

j Floors must not have crack and Caterers/fo The floors must be devoid of
must be mopped on daily basis. od vendors. cracks and the caterers
should mop it clean and free
of ants.

k The restaurants must be fitted Caterers/fo Flies must be kept away from
with flies proof. od vendors the restaurants with
application of anti-flies
chemicals or equipments.

8. MEDICALS/CLINIC CENTER/ZEBRA SANITATION.

a The clinic must be clean HOU(HSE)/HOU(Medical) The clinic is the center

at all times and also the and custodian of
floor and environment healthy living. Staff
should be well sanitized should be well
sensitized on their
expectation by CMRO
at least twice a year.
b All medical equipment HOU(Medical) HOU (medical) ensures
must be well sterilized that all medical
before use. equipment are well
sterilized before used.

c Expendable medical HOU(Medical) There are information

equipment should be well bills to enlighten the
quarantined and disposed patients and visitors.
after use.

d All disposable materials Medical Staff Waste bins are placed

must not be re-used at strategic locations
for easy access by
 users.

f Hand gloves must be Medical personnel Medical personnel

applied by medical should wear hand
personnel before gloves before
attending to patients. attending to patients.

g There must be quarterly TSD TSD should ensure

fumigation of the that hospital
hospital premises to environment is
prevent NOSOCOMIAL fumigated quarterly.
infection.

h There must be running TSD TSD should ensure tap

water at the centre. water is always
available at the centre.
i The hospitals must be HOU(Medical)/TSD TSD should provide
well ventilated at all nets for hospital
times (most especially windows
the patient ward). Doors
and windows must be
netted.

j Patients with infectious HOU(Medical) They should be

ailments should be well facilities to quarantine
quarantined. patients with
infectious ailments
k Medical wastes must be HOU(Medical) Medical wastes must be
incinerated or buried. incinerated or buried
by HOU (Medical)

l Special toilets should be HOU(Medical) The special toilets

put in place for patients should only be reserved
with infectious disease. for use by patients
And the toilets must with infectious
always be given quick and ailments.
special treatment.
m Contaminated items like HOU(Medical) HOU (medical)
syringes drugs, beddings monitors the immediate
and equipments should and proper disposal of
be disposed off contaminated items
immediately.

n Provisions of waste bin TSD TSD should Provide

at strategic location waste bin at strategic
within and outside the location within and
hospital premises. outside the hospital
premises.

9. PATROL VEHICLE/ AMBULANCE /STAFF CARS SANITATION.

a All FRSC vehicles Drivers The logistic/transport

must be clean always. officer (RSHQ),
commanding officer and
zebra head are to give
effective monitoring of
implementation of this
policy. Drivers and team
leaders are to be put to
task.
b Patrol vehicles must Drivers/ provost "
not be used as a
dumping ground for
food wastes.
c Used food utensils Drivers/provost "
must not be littered
or left in the patrol
vehicle.
d Portable waste bin Commanding "
must be provided in officers/zebra
patrol head.
vehicle/ambulance.

e Patrol vehicle must Drivers/ rescue "

always have its officer
windows down for
cross ventilation while
on duty.

Ambulance or any " "

f
patrol vehicle used for
rescue must be
washed and
disinfected
immediately after
rescue operation.

g All expendable items Zebra head "

should be disposed
safely immediately
after use.
h All rescue staff must Staff "
use hand glove before
rescue operations and
it must be disposed
off immediately after
use.
I Raincoats, rain boots, DCM(OPS)/CMRO "
reflective jackets and
safety helmets should
be personalized, not
to be shared and must
not be left in the
vehicle.
J No one must sleep in Driver/staff "
the vehicle overnight.
 k Staff with contagious Commanding "
ailments must be kept officers
away from patrol
activities to avoid
spreading.

10. PLANT/PRINT FARM/ EQUIPMENTS SANITATION

a Sanitary HOU(HSE) Effective supervision by
situations in the HOU (plant)/HOS
plants and print (NDL) and HOU (HSE)
farm are as to regularly sensitize
obtainable in the process owners on
offices. the importance of
sanitation for healthy
living.

The offices "

b should be clean HOU(plant)/HOS(NDL)
at all times.

c "
The factory
HOU(plant)/HOS(NDL)
should be safe
of all waste
products.
d Already HOU(plant)/HOS(NDG) "
manufactured
products should
be well
packaged and
kept tidy.
e Toxic items "
should be HOU(plant)/HOS(NDL)
disposed off
safely.

f The mechanical Operators "

equipment
should be kept
clean at all
times.
g All oil spillage TSD "
should be
treated
immediately

h Nose guard All staff "

should be used
always to avoid
inhaling of toxic
substances.
i The factory All staff "
staff SHOULD
also be provided
with the
appropriate
gear e.g. covers,
all suits,
helmets &
boots.
 j Hazardous All staff "
objects should
be kept away
immediately
they are
noticed.

11. ESTATE SANITATION.

a Official residence TSD The compliance to the policy

must be fumigated as by the estate residents lie
need arise. on the effective supervision
of TSD

b The cleaning of the Residents Residents fix the general

estate is the cleaning of the estate at
responsibility of the least once a month.
occupants and this
must be done at
regular interval.

c General cleaning of
the estate Residents "
environment to be
done monthly
(including
management of
vegetation where
available).
d Sewage disposal to be TSD/residents Resident should liaise with
managed by the TSD for regular disposal of
technical service sewage.
department (TSD)
immediately it is
reported.

e Waste bin will be Residents Residents should provide

placed at strategic waste bins and ensure
locations within the general cleaning of their
estate. It must be estate (inclusive of senior
disposed regularly to officers), While the cleaning
large waste bin of the individual
outside the premises. flats/duplex and regular
disposal of waste bins to be
managed by residents.
f The general waste bin Residents TSD should liaise with
must be disposed appropriate environmental
regularly through the management unit of the
service of government or other body
environmental for regular disposal of
management unit of waste bins
the government or as
applicable.

NB:
A bi-monthly sanitation day should be established (e.g. 1st and 3rd Saturdays of
every month) in all residential estates to be supervised by CP’s office and
tagged ' CM’s sanitary day'.
12. CONFERENCE/ ICT HALL SANITATION.

a Any form of eating Staff/provost No eating cautions should be

must not be done in posted at conspicuous points
the ICT HALL. in ICT hall.

b There must be TSD TSD provide waste bins in

provision of waste bin the ICT all. ICT staff
in the ICT Hall ensures it is disposed
regularly.

c The toilet must be Outsource Outsourced operatives clean

regularly cleaned and company the toilets at least thrice a
maintained. day.

d The ICT/conference Outsourced ICT staff should inform

hall must be cleaned company, ICT Outsource operatives to
immediately after Staff/provost. clean the hall immediately
use. after use

13. ACADEMY/TRAINING SCHOOL SANITATION

a Sanitation situation Commandant The responsibility

in academy and person in the
training school are academy/training
as what are school is the
obtainable in commandant who
offices, conference handles the overall
hall and residential supervision of the
estates. activities in the camp.
The HOU (welfare)
monitors the food
vendors and the
general welfare of
 staff and trainee
while the HOU (HSE)
manages the safety
and health of the
entire environment
and the personnel.
b During training or Commandant "
camping, waste bins
must be provided
at strategic
locations within the
camp.
c A dumping ground / Commandant "
bin for collection
of waste will be
provided far away
from the residence
of
trainees/officers.
d The welfare CP/HOU(HSE) "
officials in
collaboration with
HSE officials and
CP shall inspect the
environment of the
camp and facilities
before the
commencement of
any training.

e There must be HOU (welfare) or the "

daily inspection of designate.
food and
environment where
foods are being
prepared.
 f The training camp Commandant/TSD "
must have enough
toilets facilities
with good water
supply to
accommodate large
crowd.
g Management of Trainees/provost "
toilets during
training camp must
be 24hrs.

h There must be Provost "

cross ventilation at
the hostels.

i Hostels must not Commandant "

be overcrowded.

j Any trainee with Commandant/HOU(medical) "

contagious ailments Or designate.
must be isolated
immediately to
avoid spreading.

14. ELEVATOR SANITATION.

a No smoking in the Provost - The provost should be

elevator. vigilant while some
instructive bills around the
elevator should be posted.
The regular sensitization
of suspected misconducts
should be done by HOU
 (Counseling).

b No dropping of waste Provost

inside the elevator. "

c The elevator must be Provost "

kept clean always

d The rails and the Staff "

walls must be
mopped daily.

e Offensive odor must Staff "

be kept off the
elevator.

15. PSYCHOLOGICAL SANITATION

A Staff must stay HOU(HSE) & HOU Regular sensitization of

away from excessive (counseling) suspected misconduct is
alcohol. necessary by HOU
(Counseling).
B Promiscuity must be CP/Staff "
curtailed.

C All staff must keep Staff "

away from hard
drugs.

16. MESS SANITATION.

a A secluded smoking PMC - The president of the

area must be mess (PMC) is the
 secluded. supervising
head/responsibility officer.
- All required items are
made available for smooth
implantation.
b Used utensils must PMC "
not litter the
premises.

c Broken bottles must PMC "

be cleared
immediately.

d Cups cover must be PMC "

provided for cup
drinks.

e The bar arena must PMC "

be flies proof.

"
f Offensive odor must PMC
be waded with the
use of air
fresheners’.

CP assigned staff for

g Compounds must be Provost monitoring regular cleaning
kept clean always. of the mess.

h Waste bin must be Provost

placed at strategic
point and usage
enforced.
17. STAFF BUS SANITATION.

a Staff bus must be Bus driver. The bus driver must be

kept clean daily. custodian of sanitary
discipline within the bus.
b Occupant of staff Assistant bus Waste basket should be
bus must not drop driver. provided in the vehicle.
waste in the bus.

c A waste bin is to be TSD "

made available in the
staff bus.

d No occupant should TSD/Assistant bus Bus driver assistant

throw items from driver monitors occupants. Caution
the bus on waste handling should be
windows/door. posted conspicuously in the
vehicle.
Reference
1. Sustainable Development Goals (2016)
2. Definition of Sanitary
www.dictionary.com/browse sanitary
3. FRSC Quality Manual.