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Impacts of Materials Management in the Organizations' Productivity
Student’s Name
University
Professor
Course
Date
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Impacts of Materials Management in the Organizations' Productivity
Section A: Summary
Part 1: Overview
The project focused on developing, implementing, and conducting Automated Storage
and Retrieval Systems (ASRS) tests. The use of the above techniques was mainly useful in
determining the impacts on New Flyer USA. Therefore, the problems encountered during the
assessment of material management on the organization's productivity were the great drivers to
the establishment of the project. Additionally, the project manager received the documents and
the required softwares from the vendor by the 4th April 2021. Moreover, the software engineers
were given the software and documentation and were responsible for developing, implementing,
and testing the Automated Storage and Retrieval Systems (ASRS) effect on New Flyer USA's
productivity.
Part 2: Business strategy alignment
In terms of products or service distribution, production materials are the essential elements in the
enterprise. Since these products are used in all activities, they must be carefully handled to
ensure their quality and effectiveness. To better handle materials, businesses have switched to
technology. This information is useful in determining where, how, and by whom the products
should be treated and the number of returns they produce. It is simple to determine who is
responsible for any positive effect in the company thanks to technology.
Part 3: Project Charter
The main goal of this project was to figure out how material management affects the
competitiveness of the company. Other significant goals were met during this project, which is
expected to be completed in less than a year. Additionally, the project also played a critical role
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in determining how the company can better manage its materials and increase efficiency and
determine how a staffing shortage can impact successful inventory management.
Section B: Scope, WBS, Schedule, and Budget
Part 1: Project Scope
Material management ensures the uniform contribution of materials in the organization's
operations and leads to the organization's long-term sustainability. It becomes simple to handle
materials when analytical and holistic facilities and all the personalities involved work together.
The majority of businesses entrust their materials and services to mediocre people. It is assumed
that material management is expected to boost efficiency in the company.
Part 2: WBS and Schedule
It could take up to a year to successfully execute this project in the company. The company is
scheduled periodically to ensure that one task is done on time. During the final quarter, the
company assessed whether the goals had been met and whether any adjustments were to be made
before the project is completed.
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Part 3: Project Budget
The cost of this project was determined by the number of workers who took part in the training.
However, for efficient material control and transparency, the project was established to keep
continuous records on materials.
Proposal budget
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Actual budget expenditure
ID WBS Tas Task Name Durati Sta Finis % Fixed Cost Resource Names
k on rt h Compl Cost
0 et
0 variable and fixed 721 ThuThu 0% $0 $900,78
1 1 Project
costs feasibility study days? Thu
23 21- Sat
24- 0% $0 0
$182,750 Project manager
21- 21-
2 1.1 Permits/Best use days
23 Sat Tue 0% $0 $101,420 Project manager
study 21- 21-
3 1.1. Getting information 23 days Tue Thu0% $1,000 $15,300 Project manager
required for licensing 21- 21-
1 days
06-
4 1.1. Resesarch process 23 Thu 07-01
Sun 0% $800 $12,420 IT researcher
time 21-
Sun 21-
5 2
1.1. Market research days
24 Wed 0% $5,000 $20,200 Marketing
21-
Wed 21-
6 3
1.1. Survey days
23 Fri 0% $6,000 $26,800 manage
Marketing
21-
Fri 21-
7 4
1.2 SWOT analysis days
22 Mon 0% $0 $97,600 manage
Marketing
21-
Mon 21-
8 1.2. Gathering days
23 Wed 0% $1,000 $22,400 manag
Marketin
information to 21- 21- g
1 perform ASRS's days
11- 12-01
Swot analysis manager
01
9 1.2. Research 24 Wed Sat 0% $1,000 $22,200 Marketin
governance to 21- 22- g
2 identify days
12- 01-01
threats and manager
01
1 1.2. Brainstom/ 23 Sat Tue 0% $1,000 $15,400 Marketin
0 research study to 22- 22- g
3 overcome threats days
01-
1 2 Proposal development 21 Tue 02-01
Tue 0% $0 $179,200 manager
Conference
1
Scope determination days 22- 22-
1 2.1 24 Tue Fri 0% $0 $46,000 Hall,P
Project manager
2 22- 22-
1 2.1. days
Project orientation 22 Fri Sun0% $2,000 $17,400 Project manager
3 22-
Sun 22-
1 1
2.1. Objectives and days
24 Wed 0% $1,000 $20,200 Project manager
4 project scope 22- 22-
2 days
05-
1 2.2 Environmental 23 Wed 06-01
Fri 0% $0 $67,200 Marketing
5 analysis 22-
Fri 22-
1 2.2. System appraisal days
22 Mon 0% $10,00 $27,600 manag
IT manager
6 22- 22-
1 days 0
Task Inactive Summary
External Tasks
Split Manual Task
External Milestone
Project: variable
Milestone Duration-only
and fixed costs Deadline
Date: Mon 21-03-
29 Summary Manual Summary Rollup
Progress
Project Summary Manual Summary
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ID WBS Tas Task Name Durati Sta Finis % Fixed Cost Resource Names
k on rt h Comple Cost
1 2.2. Need appraisal 24 Mon Thu t0% $11,000 $30,200 Project manager
7 22-
1 2
2.3 Financial estimation days
23 Thu 22-
Sat 0% $0 $34,420 Financial
8 22-
1 2.3. Budget proposal days23 Sat 22-
Tue 0% $0 $16,200 manager
Financial
9 22-
2 1
3 Contract, biddding days
23 Tue 22-
Thu 0% $0 $230,10 manager
Procuremen
0 and awarding 22- 22-
days 0 t manager
2 3.1 Contracts, bid 23 11-
Thu 12-
Sun 0% $0 $72,100 Procurement
1 review 22-
2 3.1. days
Review all contract 24 Sun 23-
Wed 0% $1,000 $19,200 man
Procurement
2 bids 23-
2 1
3.1. Select contractor days
21 We 23-Wed 0% $500 $18,300 man
Procurement
3 dWe 23-
2 2
3.1. Request surety days
24 Sat 0% $0 $20,200 man
Project manager
4 bond dSat 23-
2 3
3.2 Sub contracts days
22 Mon 0% $0 $72,500 Procurement
5 23-
2 3.2. Review sub days
24 Mon 23-
Thu 0% $100 $18,900 man
Procurement
6 contract bids 23- Sat
23-
2 1
3.2. Contract days
23 Thu 0% $0 $18,500 man
Procuremen
7 awarding to 23- 23-
2 days t manager
2 sub
Request surety 06- Tue
Sat 07-
3.2. 23 0% $0 $18,200 Procurement
8 bond 23- Fri
23-
2 3
3.3 Suppliers days
24 Tue 0% $0 $65,100 man
Procurement
9 23- Sun
23-
3 3.3. Supplier days
22 Fri 0% $0 $16,700 man
Procuremen
0 approval/negotiatio days 23- 23-
1 t manager
3 3.3. n
Audit procurement 24 09- Wed
Sun 10- 0% $10,000 $28,000 Project manager
1 23-
3 2
4 Development, days
23 We 23-
Fri 0% $0 $256,60 Software
2 implementation and days d 23- 0 engineer,I
3 testing
Systemof ASRS 23- Sun
Fri 12- TSoftware
4.1 2 days 0% $0 $100,50
3 development 23-
3 4.1. Quality control 3 days Sun 23-
Tue 0% 0
$10,000 $13,600 engineer
Software
4 checks and 23- 23-
1 engineer,I
optimization 12- 12- T
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Task Inactive Summary
External Tasks
Split Manual Task
External Milestone
Project: variable and
Milestone Duration-only
fixed costs Deadline
Date: Mon 21-03-29
Summary Manual Summary Rollup
Progress
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ID WB Tas Task Name Duratio Sta Finis % Fixed Cost Resource Names
S k n rt h Compl Cost
3 4.1. Final assessment 3 days Tue Thu et 0% $13,000 $15,900 Software
5 23-
3 2
4.1. Quality checks 3 days Thu 23-
Sat 0% $15,000 $20,800 engineer
Software
6 23-
3 3
4.1. Usability, 2 days Sat 23-
Mon 0% $15,000 $17,200 engineer
Software
7 functional 23- 23-
4 engineer,
3 and security
Progress reporting 4 days 12-
Mon 12-
Thu IT
4.1. 0% $20,000 $24,400 Software
8 23-
3 5
4.2 System 3 days Thu 23-
Sat 0% $0 engineer
$120,460 Software
9 handling over 23- 23- engineer,I
4 andSystem 12-
Sat 12-
Mon T
4.2. 2 days 0% $30,000 $32,200 Software
0 integration 23- 23-
1 engineer,
4 and
Outfitting the store 3 days 12-
Mon 12-
Wed IT
4.2. 0% $20,000 $25,800 Software
1 23-
4 2
4.2. Data 4 days We 23-
Sat 0% engineer
$10,000 $16,400 Software
2 synchronizati d 23-
3 engineer,
4 on and over the
Handling 23-
Sat 12-
Mon IT
4.2. 2 days 0% $100 $1,600 Project manager
3 system 23-
4 4
4.2. Staff training 3 days Mon 23-
Wed 0% $20,000 $24,000 IT
4 and final due 23- 23-
5
4 payement
Project Review 12-
We 12-
Sat
4.2. 4 days 0% $1,000 $3,200 Project manager
5 dSat 23-
4 6
4.2. Project Evaluation 5 days Thu 0% $10,000 $15,000 Project manager
6 23- 24-
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Task Inactive Summary
External Tasks
Split Manual Task
External Milestone
Project:
Milestone Duration-only
variable and Deadline
fixed costs
Date: Mon 21- Summary Manual Summary Rollup
Progress
03-29
Project Summary Manual Summary
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Section C: Communications, Risks, and Quality
Part 1: Communications
In every company, effective communication is critical. It allows messages to be passed between
various branches of the company as well as between different shareholders. It aids in achieving
objectives because the collective effort of people who recognize their roles and the roles of
others enables people to improve business performance. With proper communication between
the different parties, work was done more efficiently. The main channel that was used in verbal
communication and written communication. The meetings were in the form of the shareholders
and their role in the company. The meetings were held either in the boardroom or the staffroom.
Additionally, written communication was also used through the use of internal memos, memos,
and emails.
Part 2: Project Risks
Risk Matrix
Negligible Minor Moderate Significant Severe
Very Likely Medium Medium Medium High High
Likely Medium Medium Medium Medium High
Possible Medium Medium Medium Medium Medium
Unlikely Low Low Medium Medium Medium
Very likely Low Low Medium Medium Medium
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Some of the negative risks that the project might face include Cost Risk, governance risk,
external risks such as labor strikes, strategic risk, performance risk, legal risk, and market risk.
During labor strikes, I was aware of the problems raised by the workers, and I was able to solve
them. Second, in the performance risk, I investigated all flaws, such as technology, to ensure that
the project runs smoothly. Finally, in governance risk, I took time to seek out better officials
dedicated to the project's success.
Part 3: Quality Management
The quality management ensured that the project was realistic and was conducted within the
timeline. Secondly, quality management ensured that responsibilities were shared with every
individual taking part in the project. Thirdly, quality management ensured the implementation
took place when every individual was ready. Lastly, I will ensure my team knows what is
happening.
Section D: Leadership, Sociocultural Factors, and Lessons Learned
Part 1: Leadership and Management
Democratic leadership style will be of great essence in the project. The democratic leader will
mainly focus on ensuring that the leader can share the responsibilities and incorporate the ideas
of all the people in the process of decision making (Fiaz, Su & Saqib, 2017). Democratic
leadership style mainly focuses on empowering all the participants (Al Khajeh, 2018)
Part 2: Sociocultural Factors
The existing diversity in our cultures plays a critical role in the process of enhancing innovations
and creativity. Diversity plays a critical role in the process of improving perceptions and world
interpretation of issues. In the project, diversity mainly fostered creativity and created a rise in
the levels of innovation. On the other hand, diversity may act as an avenue where people from
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low societies feel intimated. The cases of intimidation mainly suppress and cause rising
perceptions that the ideas they raise are not useful and won’t be considered.
Part 3: Lessons Learned
Time management plays a critical role in ensuring that the project is carried out on time and all
the factors are considered. During the project, I was able to realize the challenge of being
unfamiliar with the project caused a delay in the process of executing all the activities. Towards
ensuring that there is time management, I will incorporate a pilot study in the future. The study
will mainly help in testing the effectiveness of the project and all the procedures established.
Additionally, in the leadership section I realized how democracy is very essential in ensuring the
success of the organization. In the event that I am able to take part in a similar project, I will
exercise democratic leadership style.
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References
Al Khajeh, E. H. (2018). Impact of leadership styles on organizational performance. Journal of
Human Resources Management Research, 2018, 1-10.
Fiaz, M., Su, Q., & Saqib, A. (2017). Leadership styles and employees' motivation: Perspective
from an emerging economy. The Journal of Developing Areas, 51(4), 143-156.
