STANDARD BIDDING DOCUMENT

FOR
Full Turnkey Contract
(Design, Supply and Installation)
MADHYA GUJARAT VIJ COMPANY LIMITED
(MGVCL)

Request for Bids

FOR
Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable, with Ring Main
Units (RMU), and Replacement of Open bare conductor with MVCC conductor in various subdivisions of
NADIAD O&M Circle in MGVCL under S.I. Scheme for FY 2024-25

Key Dates

Date of Release of RFB/ NIT MGVCL/O&M/Robust Network

Date & Time of Pre-bid 27/02/2024, 16:00 Hrs

Meeting

Deadline for Submission of 06/03/2024, up to 11:00 Hours (IST)

Bid

Date & Time of Opening of 11/03/2024, at 11:00 Hours (IST)

Technical Part of Bid

Madhya Gujarat Vij Company Ltd.,

rd
3 floor,Nagar Palika Bhavan,Railway Station Road,Nadiad-387001
Web: www.mgvcl.nprocure.com ; www.mgvcl.com
Email: senadiad.mgvcl@gebmail.com
 Tender Disclaimer

Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable, with Ring Main
Units (RMU), and Replacement of Open bare conductor with MVCC conductor in various subdivisions of
NADIAD O&M Circle in MGVCL under S.I. Scheme for FY 2023-24

DISTRIBUTION NETWORK (ELECTRICAL INFRASTRUCTURE) OF ABOVE Sub Division IS AS UNDER

NADIAD O&M
Circle
TOTAL

HT (in km) 11344.13

LT (in km) 11149.76
TRANSFORMER (NOS) 32852
NOS OF LT CONSUMERS 585125
NOS OF HT CONSUMERS 312
Summary and Table of Contents 1

SUMMARY
PART I – BIDDING PROCEDURES AND REQUIREMENTS

Section 1: Request for Bids Notice /Notice Inviting Tender

This Section includes Request for Bids (RFB)/ Notice Inviting Tender (NIT)

Section 2: Eligibility and Qualification Requirements

This Section contains information regarding specific eligibility and qualification requirements
applicable for prospective bidders to be considered for further evaluation of their bids.

Section 3: Instructions to Bidders (ITB) and Bid Data Sheet

(BDS)
This Section consists of two parts: “Instructions to Bidders” and “Bid Data Sheet (BDS)”. “Bid
Data Sheet” contains information specific to procurement that corresponds to and/or
supplements and/or modifies “Instructions to Bidders”. This Section provides information to
help prospective bidders prepare their bids. Information is also provided on the bidding process
- Single Stage Two-Envelope Bidding Process with e-Procurement, submission, opening,
and evaluation of bids, selection of successful bidder and on the award of contract.

Section 4: Bidding Forms - Technical Part of the Bid

This Section includes the forms for Technical Part of the bid, that are to be completed by the
Bidders and submitted in accordance with the requirements of Section 3.

Section 5: Bidding Forms - Financial Part of the Bid

This Section includes the forms for Financial Part of the bid including Price Schedules, that
are to be completed the Bidders and submitted in accordance with the requirements of Section
3.

PART 2 – EMPLOYER’S REQUIREMENTS

Section 6: Employer’s Requirements

This Section specifies the Scope of Work, Specification, the Drawings, and supplementary
information that describe the Plant and Installation Services to be procured.
Summary and Table of Contents 2

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT

FORMS

Section 7: Conditions of Contract

This Section consists of two parts: General Conditions of Contract (GCC) and Special
Conditions of Contract (SCC). GCC includes general clauses to be applicable to the
Contract and the contents of SCC modify or supplement GCC.

Section 8 - Contract Forms

This Section contains the Letter of Acceptance/ Notification of Award, forms which,
once completed, will form part of the Contract. The forms for Performance Security and
Advance Payment Security, when required, shall only be completed by the successful
Bidder after contract award.
 Summary and Table of Contents 3

Table of Contents

Section - 1 : Request for Bids Notice........................................................................................ 8

Section – 2 : Eligibility and Qualification Requirements ...................................................... 13

Section - 3 : Instructions to Bidders and Bid Data Sheet ........................................................ 22

I. Instructions to Bidders ............................................................................................ 22

1. Scope of Bid and Definitions .......................................................................................... 22

2. Fraud and Corruption ...................................................................................................... 25

3. Eligibility, Qualification Requirements .......................................................................... 25

4. Conflict of Interest .......................................................................................................... 25

5. Sections of Bidding Document ....................................................................................... 27

6. Bidding Process Management, Clarification of the Bidding Document, Site Visit and
Pre-Bid Meeting ...................................................................................................................... 27

7. Addenda/ Corrigendum/Amendment of Bidding Document .......................................... 29

8. Cost of Bidding ............................................................................................................... 29

9. Language of Bid .............................................................................................................. 30

10. Documents comprising Bid............................................................................................. 30

11. Process of Bid Submission.............................................................................................. 32

12. Alternative Bids .............................................................................................................. 32

13. Bid prices and Discounts ................................................................................................ 32

14. Currencies of Bid and Payment ...................................................................................... 37

15. Documents Establishing the Conformity of the Plant and Installation Services/ Works
37

16. Documents Establishing the Eligibility and Qualifications of the Bidder and Eligibility
of Plant and Installlation Services ........................................................................................... 39

17. Period of Validity of Bids ............................................................................................... 39

Summary and Table of Contents 4

18. Bid Security/ Bid Securing Declaration .......................................................................... 40

19. Format and Signing of Bid .............................................................................................. 41

20. Submission of Bids ......................................................................................................... 42

21. Deadline for Submission of Bids .................................................................................... 43

22. Late Bids ......................................................................................................................... 43

23. Withdrawal, Substitution, and Modification of Bids ...................................................... 43

24. Public Opening of Technical Parts of Bids ..................................................................... 44

25. Confidentiality ................................................................................................................ 45

26. Clarification of Bids ........................................................................................................ 45

27. Deviations, Reservations, and Omissions ....................................................................... 45

28. Nonmaterial Nonconformities, Errors and Omissions .................................................... 46

29. Evaluation of Technical Parts ......................................................................................... 46

30. Determination of Responsiveness ................................................................................... 48

31. Public Opening of Financial Parts .................................................................................. 49

32. Evaluation of Financial Parts .......................................................................................... 50

33. Correction of Arithmetical Errors ................................................................................... 51

34. Comparison of Financial Parts ........................................................................................ 51

35. Preference ....................................................................................................................... 51

36. Abnormally Low Bids..................................................................................................... 51

37. Unbalanced or Front Loaded Bids .................................................................................. 52

38. Most Advantageous Bid .................................................................................................. 52

39. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids ........................... 53

40. Award Criteria ................................................................................................................ 53

41. Employer’s Right to make minor adjustments at the time of Award.............................. 54

42. Notification of Award ..................................................................................................... 54

Summary and Table of Contents 5

43. Signing of Contract ......................................................................................................... 54

44. Performance Security ...................................................................................................... 55

45. Source of Funds .............................................................................................................. 55

46. Dedicated bank account of Contractor/Bidder ................................................................ 55

II. Bid Data Sheet (BDS) ............................................................................................. 57

Section - 4 : Bidding Forms - Technical Part of the Bid ......................................................... 66

Form 1 ................................................................................................................................. 67
Letter of Bid – Technical Part .......................................................................................... 67
Form 2 ................................................................................................................................. 72
Format for Bidder Information Sheet............................................................................... 72
Form 3A .............................................................................................................................. 75
Format of Bid Securing Declaration (if applicable)........................................................ 75
Form 3B .............................................................................................................................. 77
Format of Bank Guarantee for Bid Security .................................................................... 77
Form 4 ................................................................................................................................. 79
Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint
venture member ............................................................................................................... 79
Form 5 ................................................................................................................................. 81
Format of Declaration of conformance of the Bidder and the Facilities offered, to the
specified eligibility requirement ...................................................................................... 81
Form 6 ................................................................................................................................. 81
Format for Affidavit of Self certification regarding Local Content in line with PPP-MII
order and #MoP Order/DoT order ................................................................................... 82
Form 7 ................................................................................................................................. 85
Format Of Power of Attorney by Each Member/ Partner of The Joint Venture in favour
of Lead Member/ Partner ................................................................................................. 85
Form 8 ................................................................................................................................. 88
Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members ............ 88
Joint Venture Agreement ................................................................................................. 92
Form 9 ................................................................................................................................. 93
Format for Details/ Data and Documentary Evidence in support of meeting the
Qualification Requirement ............................................................................................... 93
Form 10 ............................................................................................................................... 99
Format of Bought-out & Sub-contracted Items .............................................................. 99
Form 11 ............................................................................................................................. 101

Format of Undertaking on Compliance of Terms & Conditions of the Bidding

Summary and Table of Contents 6

Documents including Scope of Work and other related requirements .......................... 101
Form 12 ............................................................................................................................. 104
Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document
................................................................................................................................................................. 104
Form 13 ............................................................................................................................. 107
Format of Work Completion Schedule ......................................................................... 107
Form 14 ............................................................................................................................. 110
Format of Guarantee Declaration ................................................................................... 110
Form 15 ............................................................................................................................. 112
Format of Information regarding Ex-employees .......................................................... 112
Form 16 ............................................................................................................................. 114
Format for Price Adjustment Data ................................................................................ 114
Form 17 ............................................................................................................................. 116
Format of Option for Initial Advance (either Interest Bearing Initial Advance or No
Initial Advance) and Information for E-payment, PF details and declaration regarding
Micro/Small & Medium Enterprises .............................................................................. 116
Form 18 ............................................................................................................................. 120
FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits).... 120
Form 19 ............................................................................................................................. 122
Format of Bank Guarantee verification Check list ....................................................... 122
Form 20 ............................................................................................................................. 127
Format of Additional Information ................................................................................ 127
Form 21 ............................................................................................................................. 131
Format of Integrity Pact ................................................................................................ 131

Section - 5 : Bidding Forms - Financial Part of the Bid........................................................ 139

Part 1 - Bidding Procedures and Requirements 7

PART 1

BIDDING PROCEDURES AND REQUIREMENTS

 Part 1 - Bidding Procedures and Requirements 8

Section - 1: Request for Bids Notice/Notice Inviting Tender

MADHYA GUJARAT VIJ COMPANY LIMITED

NATIONAL OPEN COMPETITIVE PROCUREMENT

Request for Bids (RFB)/ Notice Inviting Tender (NIT)

(Single Stage Two-Envelope Bidding Process with e-Procurement)

Contract title: Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable,
with Ring Main Units (RMU), and Replacement of Open bare conductor with MVCC conductor in various
subdivisions of NADIAD O&M Circle in MGVCL under S.I. Scheme for FY 2024-25
NIT/RFB No: MGVCL/O&M/Robust Network
Issued on: 21.02.2024

MADHYA GUJARAT VIJ COMPANY LIMITED (MGVCL) (hereinafter also referred to as the Employer
or the Utility) invites online Bids for Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground
/Over Head Cable, with Ring Main Units (RMU), in various subdivisions of NADIAD O&M Circle in MGVCL
under S.I. Scheme for FY 2023-24

1. Bidders are advised to note the clauses on eligibilityand qualification requirements in Section 2, to be
eligible and qualify for being considered for the award of the contract.

2. Bidding will be conducted through national open competitive e-procurement.

3. The RFB document (hereinafter also referred to as bidding document) is available online, free of cost,
for downloading on https://mgvcl.nprocure.com and www.mgvcl.com from 21.02.2024 to the last date
of submission as per the table below. The bidder would be responsible for ensuring that any addenda/
corrigendum/ amendment etc. available on the website/ portal is also downloaded and incorporated.

4. The bidding shall be conducted under Single Stage Two-Envelope Bidding process with e-
Procurement as specified in Section 3.

1. Under the Single Stage Two-Envelope Bidding process, the Bidder shall not quote,
disclose, or submit its price in the Technical Part (First Envelope) of its bid or in any
other manner, whatsoever, except as part of the Financial Part (Second Envelope) of its
bid. In case of any non-compliance in this regard, the bids shall be out-rightly /
summarily rejected.
Part 1 - Bidding Procedures and Requirements 9

2. An incomplete and/or ambiguous and/or conditional bid and/or bid submitted late is
liable to be ignored/ summarily rejected.

3. Bid must be submitted online through the e-Procurement/ e-Tendering process specified
in Section 3. Any bid or modifications to bid received outside the e-Procurement system
will not be considered, unless otherwise specified in Section 3. The Utility shall not be
held liable for any delays due to e-Procurement/ e-Tendering system failure beyond its
control. Even though the system will attempt to notify the bidders of any bid updates,
The Utility shall not be liable for any information not received by the bidder. It is the
bidders’ responsibility to verify the website for the latest information related to this RFB.

4. Salient details pertaining to this RFB Notice including submission and opening of bid,
bid security, cost of documents/ tender fee, if any, for downloading the bidding
document, address for communication, etc., are given in the TABLE below.

5. If the Utility office happens to be closed on the specified date of opening of the bids, the
bids will be opened on the next working day at the same time and venue or as may be
notified by the Utility.

6. Other details can be seen in the RFB document.

 Part 1 - Bidding Procedures and Requirements 10

TABLE
RFB Notice/ NIT No. MGVCL/O&M/Robust Network
Contract Title for the Procurement Creation of Robust Network for 11 KV XLPE HT
Cable with Under Ground /Over Head Cable, with
Ring Main Units (RMU), and Replacement of Open
bare conductor with MVCC conductor in various
subdivisions of NADIAD O&M Circle in MGVCL
under S.I. Scheme for FY 2024-25
Brief description of Scope of Works The scope of work under the subject package includes
site survey, planning, design, engineering, assembly
manufacturing, testing, supply, loading,
transportation, unloading, insurance, delivery at site,
handling, storage, installation, testing,
commissioning and documentation of all
items/material required to complete the following
works in various sub division under NADIAD O&M
circle in MGVCL which inter-alia include: -

• Under-ground cabling works (HT)

• Over Head HT XLPE cable work
• Dismental of 11KV Pole and Conductor
• 11KV RMU
• Replacement of Open bare conductor with MVCC
conductor
Mode of Procurement/Bidding Single Stage Two-Envelope
Procurement/ e-Tendering
Date of Release of RFB Notice/ NIT 21/02/2024
Date & Time of Pre-Bid Meeting 27/02/2024, 16.00 hrs
Last date of Bid Submission 06/03/2024 at 11:00 hrs (IST)
 Part 1 - Bidding Procedures and Requirements 11

Date of Opening of Technical Part 11/03/2024 at 11:00 hrs (IST)

(First Envelope) of the bid
Opening of Financial Part (Second 12/03/2024 at 12:00 hrs (IST). Financial Part of bids
Envelope) of the Bid from only those bidders shall be opened who, upon
evaluation of Technical Part of the bids, are found
eligible and qualified, and whose bids are found
responsive to bidding documents.
Location of Submission/ Opening of SUPERINTENDING ENGINEER (O&M), MADHYA
Bids, as applicable GUJARAT VIJ COMPANY LTD., NADIAD O&M
CIRCLE,3RD FLOOR,NAGAR PALIKA
BHAVAN,RAILWAY STATION ROAD,NADIAD-
387001
Type of Procurement Plant (Design, Supply, and Installation)
EMD/ Bid Security All bids must be accompanied by a bid security of Rs.
0.35383 Crore (2% of tender value)
Performance Security The Performance Security amount is 3% of Contract
Price.

Bid Validity period The bid validity period will be [180] days from date of
Opening of Technical Part of the Bid.
Time for Completion The Time for Completion of the works is:-
6 ( S i x ) Months from the Effective Date of the
Contract.
Address for Correspondence SUPERINTENDING ENGINEER (O&M), MADHYA
GUJARAT VIJ COMPANY LTD., NADIAD O&M
CIRCLE,3RD FLOOR,NAGAR PALIKA
BHAVAN,RAILWAY STATION ROAD,NADIAD-
387001
Contact Details of E- Procurement (n) Procure Cell
Portal Support Team: (n) Code solutions-A division of
GNFC Ltd.,403, GNFC Info tower,
S.G. Road, BodakdevAhmedabad –
380054 (Gujarat)
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517,
525) Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Support:- 079- 40007300
Email: nprocure@ncode.in
Part 1 - Bidding Procedures and Requirements 13

Section – 2: Eligibility and Qualification Requirements

1. Eligibility Requirements:

Technical Part of the Bid shall be evaluated, interalia, as per Section 3 based on their
responsiveness to and Bidder’s compliance with the Eligibility Requirements specified
herein below:

1.1. Only firm that is a private entity, a state-owned entity, or an institution, legally
established in India to undertake design, supply and installation of the works
mentioned in the scope of works under this RFB Document/ bidding document are
eligible to bid (submit their Bid in response to RFB Notice/ NIT). The Bidder
(alternatively referred to as the Contractor/Bidder) may be a proprietorship concern or
a partnership firm operating in India, or a registered entity in India under the
Companies Act, 1956, 2013 or LLP Act.

1.2. Any combination of such entities eligible as per 1.1 above, is also eligible to bid in the
form of a joint venture (JV) as defined in Section 3, under an existing agreement. In
the case of a joint venture, the number of members of the JV shall not exceed 03 (three)
and all members shall be jointly and severally liable for the execution of the entire
Contract in accordance with the Contract terms. The JV shall nominate a Representative
who shall have the authority to conduct all business for and on behalf of all the members
of the JV during the Bidding process and, in the event the JV is awarded the Contract,
during contract execution.
In case of JV, the bidding JV (also referred to as the Bidder) shall submit a Joint Deed
of Undertaking in Technical Part of its bid, as per the format enclosed in Section 4 of
the RFB/ bidding document. No change in the structure / constitution of the JV shall be
permitted at any stage during bidding or execution of the Contract in the event of award.

1.3. As an exception to the foregoing Clause 1.1 & 1.2 above:

a. Sanctions: Firms, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, blacklisted by the Employer/ CPSEs or any of their
subsidiaries / Government of India/ Government of Gujarat / any Regulatory
Authority, as on the date of submission of Bid, are not eligible to bid.

b. Suspension : Firm, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, under suspension by the Employer as the result of
the operation of a Bid–Securing Declaration or Proposal-Securing Declaration, shall
not be eligible to bid.

c. Prohibitions : Firms, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, and individuals of a country or goods/ works/
Part 1 - Bidding Procedures and Requirements 14

services manufactured/ produced in a country shall be ineligible, if as a matter of law

or official regulations, the Government of India prohibits commercial relations with
that country.

1.4. To be eligible to bid, the Bidders must ensure compliance to the following, failing
which they shall not be eligible:

Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from
a bidder of a country which shares a land border with India

I. Any bidder from a country which shares a land border with India will be eligible to
bid only if the bidder is registered with the Competent Authority.

II. "Bidder" (Seller / Service Provider) means any person or firm or company,
including any member of a consortium or joint venture (that is an association of
several persons, or firms or companies), every artificial juridical person not falling
in any of the descriptions of bidders stated hereinbefore, including any agency branch
or office controlled by such person, participating in a procurement process.

III. "Bidder from a country which shares a land border with India" for the purpose of
this Order/ Rule means: -
a. An entity incorporated, established, or registered in such a country; or
b. A subsidiary of an entity incorporated, established, or registered in such a country;
or
c. An entity substantially controlled through entities incorporated, established, or
registered in such a country; or
d. An entity whose beneficial owner is situated in such a country; or
e. An Indian (or other) agent of such an entity; or
f. A natural person who is a citizen of such a country; or
g. A consortium or joint venture where any member of the consortium or joint venture
falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:
1. In case of a company or Limited Liability Partnership, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more
juridical person, has a controlling ownership interest or who exercises control
through other means. Explanation—
a. "Controlling ownership interest" means ownership of or entitlement to more than
twenty-five percent of shares or capital or profits of the company;
b. "Control" shall include the right to appoint majority of the directors or to control
the management or policy decisions including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more juridical person, has
Part 1 - Bidding Procedures and Requirements 15

ownership of entitlement to more than fifteen percent of capital or profits of the

partnership;

3. In case of an unincorporated association or body of individuals, the beneficial

owner is the natural person(s), who, whether acting alone or together, or through one
or more juridical person, has ownership of or entitlement to more than fifteen percent
of the property or capital or profits of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial
owner is the relevant natural person who holds the position of senior managing
official;

5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with fifteen
percent or more interest in the trust and any other natural person exercising ultimate
effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another

in dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any
Contractor/Bidder from a country which shares a land border with India unless such
Contractor/Bidder is registered with the Competent Authority.

1.5. Only ‘Class –I local supplier’ are eligible to bid in line with the following:

(i) Public Procurement (Preference to Make in India) Order, 2017 issued by

Department for promotion of Industry and Internal Trade (DPIIT), Ministry of
Commerce and Industry, Government of India vide order dated 15/06/2017, its
revision dated 16/09/2020 (PPP-MII Order),

(ii) #‘Public Procurement (Preference to Make in India) to provide for Purchase

Preference (linked with local content) in respect of Power Sector’ order dated
28/07/2020 issued by Ministry of Power (MoP Order)
Or
# Public Procurement (Preference to Make in India) Order, 2017- Notification of
Telecom products, Services or Works issued by Department of
Telecommunications (DoT), Ministry of Communications, Government of India,
vide Notification dated 29.08.2018 (DoT Order)
Or

# [Public Procurement (Preference to Make in India) Order related any other

Order issued by a Nodal Ministry which is applicable to the procurement]
Part 1 - Bidding Procedures and Requirements 16

<# Choose as applicable while preparing bidding documents >

and any subsequent modifications/Amendments, if any.

As per the aforesaid orders:

‘Class –I local supplier’ means a supplier or service provider , whose goods, services
or works offered for procurement, meets the minimum local content as prescribed for
‘Class-I local supplier’. Presently, the local content requirement to categorize a supplier
as ‘Class-I local supplier’ is minimum 50%*.

Further, for the purpose of purchase preference under the PPP-MII Order:

‘Local Content’ means the amount of value added in India which shall be the total value
of the item procured (excluding net domestic indirect taxes) minus the value of
imported content in the item (including all customs duties) as a proportion of the total
value, in percent.

The [‘Class –I local supplier ‘shall give a self-certification in is Technical part of the
Bid in the format given in Section 4 of RFB document, indicating the percentage of
Local Content and certifying that the item offered meets the Local Content requirement
for ‘Class –I local supplier’, as the case may be, and shall give details of the location(s)
at which value addition is made. Further, in case of procurement above Rs. 10 Crore,
the ‘Class –I local supplier ‘shall provide a certificate from statutory auditor or cost
auditor of the company (in the case of companies) or from a practicing cost accountant
or practicing chartered accountant (in respect of suppliers other than companies) giving
the percentage of Local Content. False declaration regarding Local Content by the
bidder shall be a transgression of Integrity Pact, if applicable, and as per clause ITB 2
of Section, RFB document, and action shall be taken in accordance therewith and in
line with the provisions of the above Orders. Further, in case of price reduction during
e-Reverse Auction, if envisaged as per Section 3 of RFB document, or for any other
reason including matching L1 price pursuant to the purchase preference extended, the
revised prices shall be so as to ensure that classification of the bidder ‘Class –I local
supplier’ remains unchanged.

1.6. Employer reserves the right to request for any additional information and reserves the
right to reject the Proposal of any Bidder, if in the opinion of Employer, the
qualification data is incomplete, or the Bidder is found not qualified to satisfactorily
perform the Contract.

1.7. For the purposes of these Bidding Documents, the words “facilities,” “plant and
equipment,” “installation services,” etc., shall be construed in accordance with the
respective definitions given to them in the General Conditions of Contract.
 Part 1 - Bidding Procedures and Requirements 17

2. Qualification Requirements

2.1. Technical:

2.1.1. For the purpose of this particular bid, bidder shall meet the following minimum
criteria in past 7 years (up to last completed financial year):

Experience in similar work that is supply, laying, erecting, testing and commissioning of (11 KV & above voltage class)
UG line works either turnkey or partial turnkey in any under Public electrical utility of Central or State Govt. in India /
Government Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs / private
Developer under Option II as per applicable rates of Supervision Charges along with submit Copy of Work Order
(showing the statement of quantity & amount in Rs.), work completion certificate (showing amount of actual work
completed and Invoice with GST) and said system / project is performing satisfactorily as on submission of bid, from
respective authority / client (as per clause 2.1.3 mentioned below) under single contract, costing not less than Rs.
12.384 Crore the amount equal to 70% of the estimated amount of the project The works under the above contract
should be completed works only.
The work experience of subcontract shall not be considered.
The Bidder shall submit the details of project/work executed invariably along with its
authentication i.e. work completion and performance certificate from the work order (AT) issuing
authority as per prescribed format (Annexure-15) for evaluation. The work completion certificate
and performance certificate issued by work order (AT) issuing authority shall be considered for
evaluation. The amount of work completion certificate with GST shall be considered for evaluation.

Or
Experience in similar works that is supply, laying, erecting, testing and commissioning of (11 KV & above voltage class)
UG line works either turnkey or partial turnkey in any under Public electrical utility of Central or State Govt. in India /
Government Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs / private
Developer under Option II as per applicable rates of Supervision Charges along with submit Copy of Work Order
(showing the statement of quantity & amount in Rs.), work completion certificate (showing amount of actual work
completed and Invoice with GST) and said system / project is performing satisfactorily as on submission of bid, from
respective authority / client (as per clause 2.1.3 mentioned below) under two contracts, each costing not less than
Rs. 7.07657 Crore the amount equal to 40% of the estimated amount of the project.The works under the above
two contracts should be completed works only.

The work experience of subcontract shall not be considered.

The Bidder shall submit the details of project/work executed invariably along with its
authentication i.e. work completion and performance certificate from the work order (AT) issuing
authority as per prescribed format (Annexure-15) for evaluation. The work completion certificate
and performance certificate issued by work order (AT) issuing authority shall be considered for
evaluation. The amount of work completion certificate with GST shall be considered for evaluation.

Or
Experience in similar works that is supply, laying, erecting, testing and commissioning of (11 KV & above voltage class)
 Part 1 - Bidding Procedures and Requirements 18
UG line works either turnkey or partial turnkey in any under Public electrical utility of Central or State Govt. in India /
Government Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs / private
Developer under Option II as per applicable rates of Supervision Charges along with submit Copy of Work Order
(showing the statement of quantity & amount in Rs.), work completion certificate (showing amount of actual work
completed and Invoice with GST) and said system / project is performing satisfactorily as on submission of bid, from
respective authority / client (as per clause 2.1.3 mentioned below) under three contracts, each costing not less
than Rs. 5.30743 Crore the amount equal to 30% of the estimated amount of the project…]. The works under
the abovethree contracts should be completed works only.

The work experience of subcontract shall not be considered.

The Bidder shall submit the details of project/work executed invariably along with its
authentication i.e. work completion and performance certificate from the work order (AT) issuing
authority as per prescribed format (Annexure-15) for evaluation. The work completion certificate
and performance certificate issued by work order (AT) issuing authority shall be considered for
evaluation. The amount of work completion certificate with GST shall be considered for evaluation.

2.1.2. Collectively the JV partners should meet the criteria of projects mentioned in above
2.1.1 However, each JV partner should have completed at least 1 contractcosting
not less than Rs.5.30743 Crore the amount equal to 30% of the estimated
amount of the project…].
For illustration, the various cases possible, along with the number of contracts and
the minimum amounts for each of scenarios are shown below:

Case 1: JV of two (2) partners

Scenario Partner 1 Partner 2
A) 1 contract of minimum 1 contract of minimum
70% of the cost 30% of the cost
1. One partner fully meets B) 2 contracts, each of 1 contract of minimum
the qualification minimum 40% of the cost 30% of the cost
requirements C) 3 contracts, each of
1 contract of minimum
minimum 30% each of the
30% of the cost
cost
A) 1 contract of minimum 1 contract of minimum
40% of the cost 40% of the cost
 Part 1 - Bidding Procedures and Requirements 19

Scenario Partner 1 Partner 2

2. Both partners put together B)
2 contracts of minimum 1 contract of minimum
meet the qualification
30% of the cost 30% of the cost
requirements

Case 2: JV of three (3) partners

Scenario Partner 1 Partner 2 Partner 3
A) 1 contract of 1 contract of 1 contract of
minimum 70% of minimum 30% of minimum 30% of
the cost the cost the cost
1. One partner fully
B) 2 contracts, each of 1 contract of 1 contract of
meets the
minimum 40% of minimum 30% of minimum 30% of
qualification
the cost the cost the cost
requirements
C) 3 contracts, each of 1 contract of 1 contract of
minimum 30% each minimum 30% of minimum 30% of
of the cost the cost the cost
A) 1 contract of 1 contract of 1 contract of
2. All partners put minimum 40% of minimum 40% of minimum 30% of
together meet the the cost the cost the cost
qualification B) 1 contract of 1 contract of 1 contract of
requirements minimum 30% of minimum 30% of minimum 30% of
the cost the cost the cost

2.1.3. For the purposes of satisfaction of Technical Requirement, similar works refers
to:
a) Project(s) execution in one or more sectors below :-
1)Electrical Transmission sector
2) Sub-transmission sector
3) Electrical distribution sector
4) Railway track electrification work(transmission/sub transmission/Distribution)
In above sectors, type of construction works undertaken should be of the
nature of one or more of the following :-
1) EHT lines
2) HT lines
3) LT lines
4) Distribution transformers
5) Substations
b) Notwithstanding the clause 2.1.3(a) above, experience in only LT lines
would not be considered eligible.
2.1.4. The experience of the bidder as part of Joint venture or consortium or a sub-
Contractor/Bidder will be considered for the purpose of evaluation as per the
clause 2.1.1, 2.1.2 and 2.1.3 above only in case where the bidder is able to
provide approval/acceptance of the mentioned works from the end-customer or
the distribution company whichever is applicable.
Part 1 - Bidding Procedures and Requirements 20

2.2. Financial/ Commercial:

2.2.1. The Net Worth of the bidder must be positive for the each of the last three
Financial Years. Net worth means the sum total of the paid up capital and free
reserves (excluding reserves created out of revaluation) reduced by aggregate
value of accumulated loses (including debit balance in profit and loss account for
current year) and intangible assets.

2.2.2. Minimum Average Annual Turnover (MAAT) of the Bidder for best three years
out of last five financial years of the bidder should not be less than Rs. 530.743
Lakhs amount equal to 30% of the estimated cost of the project rounded offup to two
decimal places.

2.2.3. Bidder must have liquid assets (LA) and/ or evidence of access to or availability
of fund-based credit facilities of not less than Rs 176.914 Lakhs amount equal
to 10% of the estimated cost of the project rounded off upto two decimal places>
and the Banker should confirm that the Credit facility is earmarked for the Works
specified under Bid on receipt of the Bid. Liquid Assets would include
unincumbered cash (and equivalents), bank deposits with maturityless than 365
days, securities that can be freely traded or maturity less than 365 days and
receivables which has general certainty of getting received minuspayables which
has general certainty of getting paid.

2.2.4. In case a bid is submitted by a Joint Venture (JV), all the partners of the JV shall
meet, individually, the qualification set forth at para 2.2.1 above and collectively
the requirement of para 2.2.2 & 2.2.3 above. The figures for each of the partner
of the joint venture shall be added together to determine the bidder’s compliance
with the minimum qualifying criteria set out in para 2.2.2 & 2.2.3 above; however
in order for a joint venture to qualify, the partner(s) of joint venture must meet the
following minimum criteria:

2.2.4.1. At least one partner (lead partner) shall meet, not less than 40% of the
minimum criteria given at Para 2.2.2 & 2.2.3 above.
AND
2.2.4.2. Each of the other partner(s) shall meet not less than 25% of the criteria
given at Para 2.2.2 & 2.2.3 above.

2.2.5. Failure to comply with requirement mentioned in 2.2.4 will result in rejection of
the Joint Venture’s bid.

2.2.6. The lead partner shall be authorized to incur liabilities and receive instruction for
and on behalf of any and all partners of the joint venture and the entire execution
Part 1 - Bidding Procedures and Requirements 21

of the contract including receipt of payment shall be done exclusively through the
lead partner. This authorization shall be evidenced by submitting in Technical Part
of its bid, a power of attorney signed by legally authorized signatories of all the
partners as per proforma in Section 4 of the RFB/ bidding documents

2.2.7. All partners of the joint venture shall be liable jointly and severally for the
execution of the contract in accordance with the contract terms and a copy of the
agreement entered into by the Joint Venture partners having such a provision shall
be submitted with the Technical Part of the bid. A statement to this effect shall be
included in the authorization mentioned under para 2.2.6 above as well as in the
Bid Form and in the Contract Form (in case of a successful bid);

2.2.8. The Bidder shall also furnish following documents/details with Technical Part of
its bid:

2.2.8.1. A certificate from banker (as per specified format) indicating various
fund-based limits sanctioned to the bidder and the extent of utilization as on
date. Such certificate should have been issued not earlier than three months
prior to the date of bid opening. Wherever necessary, the employer may
make queries with the Bidders’ bankers.

2.2.8.2. The complete annual reports together with Audited statement of

accounts of the company for last five years of its own (separate) immediately
preceding the date of submission of bid. In case audited statements of the
last financial year are not available the audited statements of the preceding
five years can be submitted.

2.2.8.3. Note:
2.2.8.3.1. In the event the bidder is not able to furnish the information of its
own (i.e. separate), being a subsidiary company and its accounts are
being consolidated with its group/holding/parent company, the bidder
should submit the audited balance sheets, income statements, other
information pertaining to it only (not of its group/Holding/Parent
Company) duly certified by any one of the authority [(i) Statutory
Auditor of the bidder /(ii) Company Secretary of the bidder or (iii) A
certified Public Accountant] certifying that such
information/documents are based on the audited accounts as the case
may be.

2.2.8.3.2. Similarly, if the bidder happens to be a Group/Holding/Parent

Company, the bidder should submit the above documents/information
of its own (i.e., exclusive of its subsidiaries) duly certified by any one
of the authority mentioned in Note - 2.2.8. 3.1 above certifying that
these information/ documents are based on the audited accounts, as the
case may be.
Part 1 - Bidding Procedures and Requirements 22

2.2.8.4. Subcontractors’ technical experience and financial resources shall not

be taken into account in determining the Bidder’s compliance with the
qualifying criteria.
2.2.8.5. Work experiences of the bidder as per above shall be considered only
if the works have been executed under Govt./Semi-Govt./autonomous body
of Central/State Govt./ElectriO&M Power Utility/ Power Deptt. in India
only.
2.2.8.6. The bidder should meet the necessary license class requirements as
applicable for the execution of works in this RFB.
However in case the bidder does not hold the license for the given State,
then the bidder should possess the equivalent license for any one State in
India and post-award the bidder is required to acquire the necessary license
for the given State within a period of two months.
In case bid is submitted by Joint Venture, all partners whose scope as per
the delineation of responsibilities amongst JV partners includes execution
of Works or part thereof at Site, should possess and/or acquire the
necessary license as stated above.
Part 1 - Bidding Procedures and Requirements 23

Section - 3 : Instructions to Bidders and Bid Data Sheet

A. Instructions to Bidders General

1.1 In connection with the Notice Inviting Tenders
1. Scope of Bid and
(NIT)/ Request for Bids (RFB) Notice specified
Definitions
in Bid Data Sheet, the Employer (named in the
Bid Data Sheet) issues this RFB/ Bidding
Document for the Design, Supply, and Installation
of Plant (also referred to as the Scope of Work),
as specified in Section 6, Employer’s
Requirement. The name and identification of the
package for award of contract under this
NIT/RFB is specified in Bid Data Sheet.
1.2 Throughout this bidding document:
(a) “Affiliate(s)” means an individual or an
entity that directly or indirectly controls, is
controlled by, or is under common control
with the Bidder.
(b) “Applicable Law” means the laws and any
other instruments having the force of law in
India, as may be issued and in force from
time to time.
(c) ‘Employer’/ ‘Utility’ means the entity, as
briefly described in Bid Data Sheet, that
has issued the Request for Bids for award
of the Contract for the Design, Supply, and
Installation of Plant (also referred to as the
Scope of Work), as specified in Section 6,
Employer’s Requirement.
(d) “Bid” means the Technical Part (first
Envelope) and the Financial Part (Second
Envelope) of its bid submitted by the
Bidder who participates in the bidding in
response to Notice Inviting Tenders (NIT)/
Request for Bids (RFB) Notice. It is
alternatively also referred to as the tender.
(e) “Bid Data Sheet (BDS)” means an integral
part of the Instructions to Bidders (ITB)
Part 1 – Bidding Procedures and Requirements 22

Section 3, that is used to reflect issues,

details and conditions specific to the
procurement, to supplement and/or modify
the provisions of ITB.
(f) “Bidder” means a legally established
professional firm or an entity that may
submit its Bid to the Employer in response
to the RFB Notice/ NIT issued by the
Employer, to provide/ provision the Plant to
the Employer.
(g) “Contract” means a legally binding
written instrument entered between the
Employer/ Utility and the successful
Bidder, in the manner and in accordance
with the RFB document/ bidding
documents, for the Design, Supply and
Installation of Plant (also referred to as the
Scope of Work), and includes the Letter of
Acceptance/ Notification of Award, the
Contract Agreement, the General
Conditions of Contract (GCC), the Special
Conditions of Contract (SCC), and the
Appendices and the documents attached
thereto.
(h) “Day” means a calendar day, unless
otherwise specified as “Business Day”. A
Business Day is any day that is an official
working day of Employer. It excludes
Employer’s official public holidays.
(i) “Government” means the government of
India, State Government or Local
Government as applicable.
(j) “in writing” means communicated in
written form (e.g. by mail, e-mail, fax,
including that distributed or received
through the electronic-procurement system
used by Employer).
(k) “Plant”, “Installation Services”,
“Facilities” (also referred hereinafter as
“Works”) used herein shall have the same
meaning as ascribed to them in Section 7.
(l) “ITB” (this Section 3 of the RFB/ Bidding
Documents) means the Instructions to
Part 1 - Bidding Procedures and Requirements 24

Bidders that, along with other Sections,

provides the Bidders with all information
needed to prepare and submit their Bids.
(m) “Joint Venture (JV)” means anassociation
with or without a legal personality distinct
from that of its members, of more than one
entity/ firm where one member has the
authority toconduct all business for and on
behalf of any and all the members of the JV,
and where the members of the JV are jointly
and severally liable to Employer for the
performance of the Contract. Whether or
not bidding by Joint Venture is permitted,
is specified in BDS and in Section 2.
(n) “RFB” means the Request for Bids issued
by Employer for the selection of the
successful Bidder from amongst the bids
submitted by bidders(s) who bid againstand
in response to the Request for Bids Notice
(alternatively referred to as Notice Inviting
Tenders (NIT)) under Two Envelope
Single Stage Bidding Process.
(o) “Sub-contractor” means an entity to
whom the Contractor subcontracts any part
of the Works as per the applicable
provisions of the Contract while the
Contractor remains responsible to
Employer for the whole and successful
performance of the Contract.
(p) Capitalised terms used herein but not
defined specifically shall have the meaning
as ascribed to them in Section 5 and Section
6, and elsewhere in RFB/bidding
Document.
(q) if the context so requires, “singular” means
“plural” and vice versa.
(r) “TPQMA” means a “Third Party Quality
Monitoring Agency” MGVCL may appoint
TPQMA to carry out Pre-Dispatch
inspection of materials at manufacturing
facilities of Contractor or Sub Contractor /
Sub- Vendors of the Contractor and to
carry out
Part 1 - Bidding Procedures and Requirements 25

the inspection in the field of the works

carried out in the S.I scheme.

2.1 The Employer requires compliance with the Anti-

2. Fraud and Corruption
Corruption Guidelines/ Laws in force of the relevant
Government/ its instrumentalities/ Utility.
2.2 Bidders are also required to sign and furnish in the
Bid, duly signed Integrity Pact if so specified in ITB
10.2.8.

3.1 The eligibility and qualification requirements

3. Eligibility, Qualification against the RFB are given in Section 2, for the
Requirements Bidders and the Plant/ Installation Services/ Works
. Bids, if any, from Bidders and/or offering Plant/
Installation Services/ Works not complying with the
same shall be outrightly rejected and shall not be
considered for evaluation

3.2 Bids submitted by the Bidders shall be evaluated to

ascertain their compliance with Eligibility and
Qualification Requirements, based on the details/
information/ documentary evidence pertaining to
the same to be submitted in the Technical Part, as
specified in ITB. All Bidders shall provide in
Section 4, Bidding Forms, requisite details, and
documents in support of meeting the Eligibility and
Qualification Requirements. A Bid shall be rejected
if the Bidder submitting the Bid, fails to meet the
Eligibility and Qualification Requirements. Bids
submitted by those Bidders who meet the Eligibility
and Qualification Requirements shall be shortlisted
for further evaluation of their bids.

3.3 A Bidder shall provide such additionaldocumentary

evidence of eligibility and/or qualification
satisfactory to the Employer, as the Employer shall
reasonably request.

4.1 A Bidder shall not have a conflict of interest. Any

4. Conflict of Interest Bidder found to have a conflict of interest shall be
disqualified. A Bidder may be considered to have a
conflict of interest for the purpose of this Bidding
process, if the Bidder:
Part 1 - Bidding Procedures and Requirements 26

(a) directly or indirectly controls, is controlled by or

is under common control with another Bidder;
or
(b) receives or has received any direct or indirect
subsidy from another Bidder; or
(c) has the same legal representative as another
Bidder; or
(d) has a relationship with another Bidder, directly
or through common third parties, that puts it in
a position to influence the Bid of another Bidder,
or influence the decisions of the Employer
regarding this Bidding process; or
(e) any of its affiliates participated as a consultant
in the preparation of the design or technical
specifications of the works that are the subject
of the Bid; or
(f) any of its affiliates has been hired (or is proposed
to be hired) by the Employer for the Contract
implementation; or
(g) has a close business or family relationship with
a professional staff of the Utility (or of the
project implementing agency) who: (i) are
directly or indirectly involved in the preparation
of the bidding document or specifications of the
Contract, and/or the Bid evaluation process of
such Contract; or (ii) would be involved in the
implementation or supervision of such Contract
unless the conflict stemming from such
relationship has been resolved in a manner
acceptable to the Employer throughout the
Bidding process and execution of the Contract.
4.2 A firm that is a Bidder (either individually or as aJV
member) shall not participate as a Bidder or as JV
member in more than one Bid. Such participation
shall result in the disqualification of all Bids in
which the firm is involved. However, this does
not limit the participation of a Bidder as
subcontractor in another Bid or of a firm as a
subcontractor in more than one Bid.

B. Contents of Bidding Document

Part 1 - Bidding Procedures and Requirements 27

5.1 The bidding document ( also referred to as the RFB

5. Sections of Bidding
Document document) consist of Parts 1, 2, and 3, which
include all the sections indicated below, and should
be read in conjunction with any Addenda/
Corrigenda/ Amendments issued in accordance with
ITB 7.
PART 1 Bidding Procedures and
Requirements
 Section 1 - Request for Bids Notice
 Section 2 - Eligibility and Qualification
Requirements
 Section 3 - Instructions to Bidders and Bid
Data Sheet
 Section 4 - Bidding Forms - Technical Part
of the Bid
 Section 5- Bidding Forms - Financial Part
of the Bid

PART 2 Employer’s Requirements

 Section 6 – Employer’s Requirement
PART 3 Conditions of Contract and
Contract Forms
 Section 7 - Conditions of Contract
 Section 8 - Contract Forms

5.2 The Bidder is expected to examine all instructions,

forms, terms, and specifications in the bidding
document and to furnish with its Bid, all
information or documentation as is required by
the RFB/ bidding document.

6. Bidding Process
Management,
Clarification of the
Bidding Document, Site
Visit and Pre-Bid Meeting
6.1 Electronic- Bidding System (also referred to as e-
Procurement or e- Tendering system) as specified in
a) Electronic Procurement
the BDS shall be used to manage the bidding
Part 1 - Bidding Procedures and Requirements 28

process. Only the Bids which are submitted and

received through the specified system in conformity
with the procedures and requirements specified of
ITB and BDS shall be considered.

6.2 The electronic- bidding system specified in the ITB

b) Clarifications to Bidding 6.1 provides for online clarifications. A Bidder
Documents requiring any clarification of the bidding document
may notify the Employer online or through any other
mode if so specified in BDS. Clarifications requested
through any other mode shall not be considered by the
Employer.The Employer will respond to any request
for clarification, provided that such request is
received prior to the deadline for submission of Bids
within a period specified in the BDS. Description of
clarification sought, and the response of the Employer
shall be uploaded for information of all Bidders
without identifying the source of request for
clarification. Should the clarification result in
changes to the essential elements of the bidding
document, the Employer shall amend the bidding
document following the procedure under ITB 7 and
ITB 21.2.
6.3 The Bidder is advised to visit and examine the Site
where the Plant is to be installed/ Works are to be
c) Site Visit
provided, and its surroundings and obtain for itself on
its own responsibility all information that may be
necessary for preparing the Bid and entering into a
contract for provision of Plant and Installation
Services/ construction of the Works. The costs of
visiting the Site shall be at the Bidder’s own expense.
6.4 The Bidder and any of its personnel or agents will be
granted permission by the Employer to enter upon its
premises and lands for the purpose of such visit, but
only upon the express condition that the Bidder, its
personnel, and agents will release and indemnify the
Employer and its personnel and agents from and
against all liability in respect thereof, and will be
responsible for death or personal injury, loss of or
damage to property, and any other loss, damage, costs,
and expenses incurred as a result of the inspection.
6.5 If so specified in the BDS, the Bidder’s designated
representative is invited to attend a pre-Bid meeting.
d) Pre-Bid Meeting
The purpose of the meeting will be to clarify issues
Part 1 - Bidding Procedures and Requirements 29

and to answer questions on any matter that may be

raised at that stage.
6.6 The Bidder is requested to submit any questions in
writing, to reach the Employer not later than one
day before the meeting.
6.7 Minutes of the pre-Bid meeting, including the text
of the questions raised without identifying the
source, and the responses given, together with any
responses prepared after the meeting, will be
notified online through electronic-bidding system.
Any modification to the bidding document that may
become necessary as a result of the pre-Bid meeting
shall be made by the Employer exclusively through
the issue of an Addendum pursuant to ITB 7 and not
through the minutes of the pre-Bid meeting.
Nonattendance at the pre-Bid meeting will not be a
cause for disqualification of a Bidder.

7.1 At any time prior to the deadline for submission of

7. Addenda/
Bids, the Employer may amend the bidding
Corrigendum/Amendment
document by issuing addenda/ corrigendum/
of Bidding Document
amendment. The addendum/ corrigendum/
amendment will be in writing and appear on the e-
procurement system and through email notification
automatically sent to those bidders who have started
working on the procurement, or as otherwise specified
in BDS.
7.2 Any addendum/ corrigendum/ amendment issued
shall be part of the bidding document and shall be
deemed to have been communicated to all the
bidders.
7.3 To give prospective Bidders reasonable time in
which to take an addendum/ corrigendum/
amendment into account in preparing their Bids, the
Employer may, at its discretion, extend the deadline
for the submission of Bids, pursuant to ITB 21.2.

C. Preparation of Bids
8.1 The Bidder shall bear all costs associated with the
8. Cost of Bidding
preparation and submission of its Bid, and the
Employer shall not be responsible or liable for those
costs, regardless of the conduct or outcome of the
bidding process.
Part 1 - Bidding Procedures and Requirements 30

9.1 The Bid, as well as all correspondence and

9. Language of Bid
documents relating to the Bid exchanged by the
Bidder and the Employer, shall be written in
English. Supporting documents and printed
literature that are part of the Bid may be in another
language provided they are accompanied by an
accurate translation of the relevant passages into
English, in which case, for purposes of
interpretation of the Bid, such translation shall
govern.

10.1 Under the Single Stage Two Envelope bidding

10. Documents comprising
process, the Bid shall comprise two Parts, namely
Bid
the Technical Part and the Financial Part. These two
Parts shall be submitted by the Bidder
simultaneously.
10.2 The Technical Part shall contain the following:
10.2.1 Letter of Bid - Technical Part: prepared in
accordance with ITB 11;
10.2.2 Bid Security or Bid-Securing Declaration: in
accordance with ITB 18, prepared using the
relevant form furnished in Section 4 - Bidding
Forms - Technical Part of the Bid
10.2.3 Authorization: Document authorizing the
signatory of the Bid to commit the Bidder, in
accordance with ITB 19.3 or ITB 19.4, as may
be applicable, prepared using the bidder’s own
format;
10.2.4 Bidder’s Eligibility: documentary evidence in
accordance with ITB 16.1 establishing the
Bidder’s eligibility to Bid as per the
requirements specified in Section2/ Section3;
10.2.5 Qualifications: documentary evidence in
accordance with ITB 16.2 establishing the
Bidder’s compliance to the Qualifications
Requirements specified in Section 2/ Section 3,
along with duly filled in form for compliance of
Qualification Requirements, furnished in
Section 4 - Bidding Forms - Technical Part of
the Bid;
10.2.6 Eligibility of Goods/ Works/ Plant and
Installation Services: documentary evidence in
accordance with ITB 16.1, establishing the
Part 1 - Bidding Procedures and Requirements 31

Eligibility of the Works to be supplied by the

Bidder;
10.2.7 Conformity: Undertaking on Compliance of
terms & conditions of the Bidding Documents
including Scope of Services and other related
requirements, towards documentary evidence in
accordance with ITB 15.1, prepared using the
relevant form furnished in Section 4 - Bidding
Forms - Technical Part of the Bid; and
10.2.8 Any other document if required as per BDS.

10.2.9 In addition to the requirements as aforesaid, Bids

submitted by a JV shall include a copy of the
Joint Venture Agreement entered into by all
members, a Joint Deed of Undertaking and
Power of Attorney. The Joint Deed of
Undertaking and the Power of Attorney shall be
prepared using the relevant form furnished in
Section 4 - Bidding Forms - Technical Part of
the Bid

10.3 The Financial Part shall contain the following:

10.3.1 Deleted
10.3.2 Price Schedules: completed prepared in
accordance with ITB 11, ITB 13 and ITB 14;
10.3.3 Any other document if required in BDS.
10.4 The Technical Part shall not include any financial
information related to the Bid price. Where material
financial information related to the Bid price is
contained in the Technical Part the Bid shall be
declared non-responsive.
Part 1 - Bidding Procedures and Requirements 32

11.1 The Letter of Bid – Technical Part shall be prepared

11. Process of Bid Submission
using the relevant forms furnished in Section 4 -
Bidding Forms - Technical Part of the Bid. The priced
Schedules for the Plant and Installation Services/
Works shall be prepared using the relevant forms
furnished in Section 5 - Bidding Forms - Financial
Part of the Bid. The forms must be completed without
any alterations to the text, except as provided under
ITB 19.3 for which the bidder can use its own format.
All blank spaces shall be filled in with the information
requested.
11.2 Entire Bid as per ITB 10 including the Letters of
Bid and filled-up priced Schedules for the Plant
and Installation Services/ Works, shall be submitted
online on e-procurement system specified in ITB
6.1. Details and process of online submission of the
Bid/ tender and relevant documents are given in
ITB 6.1 and the concerned website referred therein.
11.3 Submission of Original Documents: The Bidders
are also required to separately submit the hard copy
of the documents, if any mentioned in BDS , at
Employer’s address specified in BDS, so as to reach
the office before the opening of the Technical Part
of the Bid, either by registered/speed post/courier or
by hand, failing which the bids are liable to be
declared non-responsive.
11.4 Hard copy of rest of the Bid or any document, other
than those specified in ITB 11.3 are not to be
submitted. Employer may, however, seek
submission of hard copy of any of the other
documents forming part of the Bid or any other
supporting/ related document from any of the
bidders during the process of evaluation of the Bids,
without permitting change in substance of the Bid.

12.1 Alternative Bids are not permitted and shall not be

12. Alternative Bids
considered.

13.1Unless otherwise specified in the BDS, Bidders shall

13. Bid prices and Discounts
quote for the entire Plant and Installation Services on
a “single responsibility” basis. The total Bid price
shall include all the Contractor’s obligations
mentioned in or to be reasonably inferred from the
bidding document in respect of the design,
engineering, manufacture, including procurement and
Part 1 - Bidding Procedures and Requirements 33

Subcontracting (if any), delivery, construction,

installation and completion of the Plant. This includes
all requirements under the Contractor’s
responsibilities for testing, pre-commissioning and
commissioning of the plant and, where so required by
the bidding document, the acquisition of all permits,
approvals and licenses, etc.; the operation,
maintenance and training services and such other
items and services as specified in the bidding
document, all in accordance with the requirements of
the bidding documents.
13.2 Bidders are required to quote the price for the
commercial, contractual and technical obligations
outlined in the bidding document.
13.3 Bidders shall give a breakdown of the prices in the
manner and detail called for in the Price Schedules
included in Section 5. Bidding Forms – Financial Part
of the Bid.
13.4 Depending on the Scope of the Work and the
Contract, the Price Schedules shall comprise the
schedules listed below. Bidders shall note that the
plant and equipment included in Schedule Nos. 1
exclude materials used for civil, building and other
construction works. All such materials shall be
included and priced under Schedule No. 2, Installation
Services. The Schedules comprise:
Schedule No. 1: Supply of Plant (including
Mandatory Spare Parts)
Schedule No. 2: Supply of Installation
Services
Schedule No. 3: Grand Summary (Schedule
Nos.1 and 2)

Schedule No. 4: Recommended Spare Parts

13.5In the Schedules, Bidders shall give the required
details and a breakdown of their prices as follows:
13.5.1 Supply of Plant (Schedule No. 1):
(i) The price of the plant shall be quoted
on FOR (final place of destination
(Site/ Project Site) as specified in
BDS) basis, and shall be inclusive of
all costs, expenses, duties, taxes, and
Part 1 - Bidding Procedures and Requirements 34

other levies incidental thereto

interalia including design,
engineering, manufacture, testing,
transportation, insurance etc. and other
services, incidental thereto, as
applicable, and taking into account any
input tax credit except (ii) below;
(ii) GST as percentage of the price as per
(i) above, payable additionally by
the Utility, applicable on the plant/
goods/ material, if the contract is
awarded to the Bidder, is pre-
specified in Schedule No.1 and
bidders are not required to quote the
same separately anywhere in the bid.
(Basis the same and the price quoted
as per (i) above, the amount towards
GST against each item shall get
calculated accordingly); and
(iii) The total price for the item i.e. (i)
plus (ii) above.

13.5.2 Supply of Installation Services (Schedule No. 2):

(i) The price of Installation Services
{excluding the incidental services
included in 13.5.1 (ii)} shall be
quoted separately and shall be
inclusive of all costs, expenses,
duties, taxes, and other levies related,
interalia, to unloading and handling
of plant, all labor, contractor’s
equipment, temporary works,
materials, consumables, design and
preparation of layout, engineering
drawings, and all matters and things
of whatsoever nature, including
testing, pre-commissioning and
commissioning, operations and
maintenance services, the provision
of as-built drawings, operations and
maintenance manuals, training, etc.,
applicable and necessary for the
proper execution of the installation
Part 1 - Bidding Procedures and Requirements 35

and other services, at final

destination (Site/ Project Site) as
specified in the BDS, related to and
incidental to successful installation
of the Plant, except (ii) below;
(ii) GST as percentage of the price as per
(i) above, payable additionally by
the Utility, applicable on the
Installation Services, if the contract
is awarded to the Bidder, is pre-
specified in Schedule No.2 and
bidders are not required to quote the
same separately anywhere in the bid
(Basis the same and the price quoted
as per (i) above, the amount towards
GST against each item shall get
calculated accordingly); and
(iii) The total price for the item i.e. (i)
plus (ii) above.

13.5.3 Grand Summary (Schedule No. 3):

The total amount of each of the
components from each of Schedule
No.1 and Schedule No. 2
corresponding to the Plant and
Installation Services, shall be
summarized in the schedule titled
Grand Summary, (Schedule 3).
Aggregate of the total amount as per
ITB 13.5.1 (i) and ITB 13.5.2 (i),
giving the total Bid price, excluding
GST, is to be entered in the Letter of
Bid. The total amount towards GST,
that is aggregate of the total amount
as per ITB 13.5.1 (ii) and ITB 13.5.2
(ii) is to be indicated separately in
Schedule No. 3 and entered
separately in the Letter of Bid .
13.5.4 Recommended Spare Parts ( Schedule No. 4)
Recommended spare parts shall be
quoted separately (Schedule 4) in the
Part 1 - Bidding Procedures and Requirements 36

manner and as specified in

subparagraph 13.5.1 above.
13.5.5 The terms CIP, CIF, EXW, FOR and other
similar terms shall be governed by the rules
prescribed in the current edition of Incoterms,
published by the International Chamber of
Commerce.
13.5.6 Items against which no rate or price is entered by
the Bidder shall be deemed covered by the rates
for other items in the Price Schedule and will not
be paid for separately by the Employer. An item
not listed in the price schedule shall be assumed to
be not included in the Bid, and provided that the
Bid is determined substantially responsive
notwithstanding this omission, the price as
specified in ITB 28.3, will be added to the Bid
price and the equivalent total cost of the Bid so
determined will be used for price comparison.
13.6 The prices shall be either fixed or adjustable as
specified in the BDS.
13.7 In the case of Fixed Price, prices quoted by the
Bidder shall be fixed during the Bidder’s
performance of the contract and not subject to
variation on any account. A Bid submitted with
an adjustable price quotation will be treated as
non-responsive and rejected.

13.8 In the case of Adjustable Price, prices quoted by

the Bidder shall be subject to adjustment during
performance of the contract to reflect changes in
the cost elements such as labor, material, transport
and Contractor/Bidder’s equipment in accordance
with the procedures specified in the
corresponding Appendix to the Contract
Agreement. A Bid submitted with a fixed price
quotation will not be rejected, but the price
adjustment will be treated as zero. If not already
specified in Appendix to the Contract
Agreement stated above, bidders are required to
indicate the source of labor and material indices
in the corresponding Form in Section 4. Bidding
Forms – Technical Part of the Bid.
13.8.1 the Bidder shall be free to use transportation
through carriers registered in India. Similarly,
Part 1 - Bidding Procedures and Requirements 37

the Bidder may obtain insurance services from

India.
13.9 Bidders wishing to offer any unconditional price
reduction (discount) for the award of the package
(Contract), shall specify in their Letter of Bid the
price reduction applicable to such package, and
the manner in which the price reductions will
apply. Any conditional discount shall not be
considered for evaluation, however, the Employer
may consider the same in case of award of
Contract on the Bidder.
13.10 The total amount as per ITB 13.5.1 (i) and ITB
13.5.2 (i), from each of Schedule No.1 and Schedule
No. 2, corresponding to the Plant and Installation
Services, respectively, which shall be summarized
in the schedule titled Grand Summary, (Schedule 3),
and aggregated giving the total Bid price(s) of the
Bidder, excluding GST and excluding any
reduction/ discount offered, shall be brought/
carried forward and entered in the Letter of Bid.
Considering reduction/ discount as per ITB 13.9
and ITB 13.10 (if applicable), if offered, it shall
constitute the quoted Bid price of the Bidder,
excluding GST.
13.11 The total amount towards GST, that is aggregate
of the amount quoted separately by the bidder as
per ITB 13.5.1 (ii) and ITB 13.5.2 (ii), shall be
considered for evaluation and comparison of bids
if so specified in ITB 32.1 (e), and it shall be
payable/ reimbursable to the Bidder, in the event
of award of contract, as specified in BDS.

14.1 The prices shall be quoted by the Bidder, and shall

14. Currencies of Bid and
be paid for by the Employer, entirely in Indian
Payment
Rupees.

15.1 To establish the conformity of the Plant and

15. Documents Establishing
Installation Services/ Works to the bidding document,
the Conformity of the
the Bidder shall furnish as part of its Bid an
Plant and Installation
Undertaking on Compliance of terms & conditions of
Services/ Works
the Bidding Documents including Scope of Work,
conformance of Plant and Installation Services/
Works to the technical specifications and standards
specified in Section 6, Employer’s Requirement as
well as other related requirements, in the Technical
Part 1 - Bidding Procedures and Requirements 38

Part of the bid as specified in ITB 10.2.7, as per the

format given in Section 4 - Bidding Forms - Technical
Part of the Bid.
15.2 Wherever and if specified in Section 6 -
Employer’s Requirement, the bidder shall also
submit documentary evidence in the form of
literature, drawings or data, and a detailed item by
item description of the essential technical
characteristics of the Plant and Installation Services/
Works, demonstrating substantial responsiveness of
the Plant and Installation Services/ Works to the
technical specification.
15.3 Wherever and if specified in Section 6 ,Employer’s
Requirement, the Bidder shall furnish in technical
proposal a statement of work methods, equipment,
personnel, schedule and any other information as
stipulated in Section 4, Bidding Forms
– Technical Part of the Bid, in sufficient detail to
demonstrate the adequacy of the Bidder’s proposal to
meet the Employer’s Requirements and the Time for
Completion of the Plant and Installation Services/
Works.
15.4 Standards for workmanship, process, material, and
equipment, as well as references to brand names or
catalogue numbers specified by the Employer in the
Employer’s Requirement, are intended to be
descriptive only and not restrictive. The Bidder may
offer other standards of quality, brand names,
and/or catalogue numbers, provided that it
demonstrates, to the Employer’s satisfaction, that
the substitutions ensure substantial equivalence or
are superior to those specified in the Section 6,
Employer’s Requirement.
15.5 For major items of Plant and Installation Services
if and as listed by the Employer in Section 2,
Eligibility and Qualification Requirements and
Section 6, Employer’s Requirement, which the
Bidder intends to purchase or subcontract, the
Bidder shall give details of the name and nationality
of the proposed Subcontractors, including
manufacturers, for each of those items. In addition,
the Bidder shall include in its Bid information
establishing compliance with the requirements
specified by the Employer for these items. Quoted
rates and prices will be deemed to apply to
Part 1 - Bidding Procedures and Requirements 39

whichever Subcontractor is appointed, and no

adjustment of the rates and prices, on this account,
will be permitted.
15.6 The Bidder shall be responsible for ensuring that any
Subcontractor proposed complies with the
requirements of Section 2 and Section 6.

16.1 To establish Bidder’s eligibility and eligibility of

16. Documents Establishing
Plants and Installation Services/ Works in accordance
the Eligibility and
with ITB 3 and Section 2, Eligibility Requirements,
Qualifications of the
Bidders shall complete the Letter of Bid – Technical
Bidder and Eligibility of
Part, and other forms included in Section 4 - Bidding
Plant and Installation
Forms - Technical Part of the Bid.
Services
16.2 The documentary evidence of the Bidder’s
eligibility and qualifications, and eligibility of Plant
and Installation Services, to be furnished as per
Section 4 - Bidding Forms - Technical Part of the Bid,
for the Bidder to be considered for award of the
Contract, shall establish to the Employer’s satisfaction
that the Bidder meets each of the Eligibility and
Qualification Requirements and establishes eligibility
of Plant and Installation Services/ Works, specified in
ITB 3 and Section 2.

17.1 Bids shall remain valid until the date specified in the
17. Period of Validity of Bids
BDS or any extended date if amended by the
Employer in accordance with ITB 7. The Bid Validity
period starts from the Bid submission deadline (as
prescribed by the Employer in accordance with ITB
21.1). A Bid that is not valid until the date specified in
the BDS, or any extended date if amended by the
Employer in accordance with ITB 7, shall be rejected
by the Employer as nonresponsive.
17.2 In exceptional circumstances, prior to the expiry
of the Bid validity, the Employer may request
Bidders to extend the period of validity of their
Bids. The request and the responses shall bemade
in writing. If a Bid Security is requested (in
accordance with ITB 18), it shall also be
extended for a corresponding period. A Bidder
may refuse the request without forfeiting its Bid
Security. A Bidder granting the request shall not
Part 1 - Bidding Procedures and Requirements 40

be required or permitted to modify its Bid, except

as provided in this ITB 17.2.

18.1 Unless otherwise the provision for submission of

18. Bid Security/ Bid Securing Bid Securing Declaration is specified in the BDS,
Declaration the Bidder shall furnish as part of the Technical part
of its Bid, a Bid security in original form, and in the
amount specified in the BDS.
18.2 If a Bid Security is specified pursuant to ITB
18.1, the Bid Security shall be a demand
guarantee, and in any of the following forms at the
Bidder’s option:
(a) an unconditional guarantee issued by a
nationalized/ scheduled commercial bank
located in India;
(b) a cashier’s or certified check or demanddraft
from a Nationalized/ Scheduled commercial
bank located in India; or
(c) another form security, if specified in the
BDS.
In the case of a bank guarantee, the Bid security
shall be submitted using the Bid Security Form
included in Section 4, Bidding Forms - Technical
Part of the Bid. The form must include the
complete name of the Bidder. The Bid Security
shall be valid for ninety (90) days beyond the
original validity period of the Bid, or beyond any
period of extension if requested under ITB 17.2.
18.3 If a Bid Security is specified pursuant to ITB 18.1,
any Bid not accompanied by a substantially
responsive Bid Security shall be rejected by the
Employer as non-responsive.

18.4 If a Bid Security is specified pursuant to ITB 18.1,

the Bid Security of unsuccessful Bidders shall be
returned as promptly as possible upon the
successful bidder’s signing the contract and
furnishing the Performance Security pursuant to
ITB 43 and ITB 45.

18.5 The Bid Security of the successful bidder shall be

returned as promptly as possible once the
Part 1 - Bidding Procedures and Requirements 41

successful bidder has signed the Contract and

furnished the required Performance Security.

18.6 The Bid Security may be forfeited, or action may

be taken as per the Bid Securing Declaration:
(a) if a Bidder withdraws/modifies/substitutes
its Bid during the period of Bid validity
specified by the Bidder in the Letter of Bid
- Technical Part, or any extension thereto
provided by the Bidder; or if the Bidder
does not accept the correction of its Bid
Price pursuant to ITB 33; or
(b) if the successful Bidder fails to:
(i) sign the Contract in accordance
with ITB 43; or
(ii) furnish a performance security in
accordance with ITB 44.
18.7 The Bid Security or the Bid-Securing Declaration
of a JV shall be in the name of the JV that submits
the Bid.

18.8 If a Bid Security is not specified pursuant to ITB

18.1 and Bid Securing Declaration is specified:
and
(a) if a Bidder withdraws its Bid during the
period of Bid validity specified by the
Bidder on the Letter of Bid Form, except as
provided in ITB 17.2; or
(b) if the successful Bidder fails to:
(i) sign the Contract in accordance with
ITB 43; or
(ii) furnish a Performance Security in
accordance with ITB 44;
the Employer may, declare the Bidder
disqualified to be awarded a contract by the
Employer for a period of time as stated in the
BDS.

19.1 The Bidder shall prepare the Bid, in accordance

19. Format and Signing of Bid
with ITB 10 .
19.2 Bidders shall mark as “CONFIDENTIAL” information
in their Bids which is confidential to their business.
This may include proprietary information, trade
Part 1 - Bidding Procedures and Requirements 42

secrets, or commercial or financially sensitive

information.
19.3 The Bid shall be signed by a person or persons duly
authorized to sign on behalf of the Bidder. This
authorization shall be in the form of the document as
specified in BDS and shall be submitted/ uploaded
along with the Bid as per ITB 11.
19.4 In the case that the Bidder is a JV, the Bid shall be
signed by an authorized representative of the JV on
behalf of the JV, and so as to be legally binding on
all the members as evidenced by a power of attorney
signed by their legally authorized representatives,
which shall be submitted/ uploaded along with the
Bid as per ITB 11.
19.5 Corrections, if any, can be carried out by editing the
information before electronic submission on e-
procurement portal.

D. Submission of Bids
20.1 Bids, both Technical and Financial Parts, shall be
20. Submission of Bids submitted online on the e-procurement system
specified in ITB 6.1. Detailed guidelines for
viewing bids and submission of online bids are as
per ITB 6.1 and the website referred therein. A
prospective bidder can submit its bid online only for
which the bidder (in case of JV, the authorised
representative of the JV as per ITB 19.4) is required
to have enrolment/registration and should have
valid Digital Signature Certificate (DSC) as
specified in ITB 6.1 in BDS. The Bidder should go
through them carefully and submit its bid, along
with the specified documents failing which the bid
is liable to be rejected.

20.2 The completed Bid comprising of documents

indicated in ITB 10, should be uploaded on the e-
procurement portal along with scanned copies of
requisite certificates/ documents as are mentioned
in different sections in the bidding document.
Further, if so specified in ITB 11.3, the Bidders
shall ensure submission of hard copy of documents
as mentioned therein.
Part 1 - Bidding Procedures and Requirements 43

20.3 All the uploaded documents are required to be

signed digitally by the bidder.
20.4 Physical, e-mail, Telex, Cable or Facsimile bids
will be rejected as non-responsive.

21.1 Bids must be uploaded online, and if so specified in

21. Deadline for Submission
ITB 11.3, the hard copy of specified documents must
of Bids
be delivered at the address mentioned therein, no
later than the deadline for submission of Bids i.e. the
date and time specified in the BDS.
21.2 The Employer may, at its discretion, extend the
deadline for the submission of Bids by amending
the bidding document in accordance with ITB 7, in
which case all rights and obligations of the
Employer and Bidders previously subject to the
deadline shall thereafter be subject to the deadline
as extended.

22.1 The electronic bidding system would not allow any

22. Late Bids
late submission of bids after due date & time as per
server time.

23.1 Bidders may modify their bids by using the

23. Withdrawal, Substitution,
appropriate option for bid modification on e-
and Modification of Bids
procurement portal before the deadline for submission
of bids. For this the bidder need not make any
additional payment towards the cost of bid document,
if applicable. For bid modification and consequential
re-submission, the bidder is not required to withdraw
his bid submitted earlier. The last modified bid
submitted by the bidder within the bid submission
time shall be considered as the Bid. For this purpose,
modification/withdrawal by other means will not be
accepted. In online system of bid submission, the
modification and consequential re-submission of bids
is allowed any number of times. A bidder may
withdraw his bid by using the appropriate option for
bid withdrawal, before the deadline for submission of
bids, however, if the bid is withdrawn, re-submission
of the bid is allowed only upto the deadline for
submission of bids as specified in ITB 21.
23.2 Bids requested to be withdrawn in accordance with
ITB 23.1 shall not be opened.
Part 1 - Bidding Procedures and Requirements 44

23.3 No Bid may be withdrawn, substituted, or

modified in the interval between the deadline for
submission of Bids and the expiration of the period
of Bid validity specified by the Bidder on the Letter
of Bid (Technical Part), or any extension thereof.
This will result in the forfeiture of the Bid Security or
be sufficient ground for action by Employer against
the bidder under the Bid Securing Declaration, as may
be applicable pursuant to ITB 18.

E. Public Opening of Technical Parts of Bids

24.1 The Employer shall, at the Bid opening, publicly
24. Public Opening of
open online the Technical Parts of all Bids, except as
Technical Parts of Bids
in the cases specified in ITB 22 and ITB 23.2,
received by the deadline of bid submissions as
specified in ITB 21, at the date, time and place
specified in the BDS in the presence of Bidders’
designated representatives who choose to attend, and
this could also be viewed by the bidders online. The
Financial Parts of the bids shall remain unopened in
the e-procurement system, until the subsequent public
opening, following the evaluation of the Technical
Parts of the Bids. Bidder’s names, and such other
details as the Employer may consider appropriate will
be notified by the Employer at the time of bid opening.
24.2 Only Technical Parts of Bids that are opened at Bid
opening of Technical Parts shall be considered further
for evaluation.
24.3 At the Bid opening the Employer shall neither
discuss the merits of any Bid nor reject any Bid
(except the cases, in accordance with ITB 22 and
ITB 23.2).
24.4 The Employer shall prepare a record of the Bid
opening, that shall include, as a minimum:
(a) the name of the Bidder; and
(b) the presence or absence of a Bid Security or
a Bid-Securing Declaration.
24.5 The Bidders’ representatives who are present shall be
requested to sign the record. The omission of a
Bidder’s signature on the record shall not invalidate
the contents and effect of the record. A copy of the
record shall be distributed to all Bidders.
Part 1 - Bidding Procedures and Requirements 45

F. Evaluation of Bids - General Provisions

25.1 Information relating to the evaluation of Bids and
25. Confidentiality
recommendation of contract award, shall not be
disclosed to Bidders, or any other persons not
officially concerned with the Bidding process.
25.2 Any effort by a Bidder to influence the Employer
in the evaluation or contract award decisions may
result in the rejection of its Bid.
25.3 Notwithstanding ITB 25.1, from the time of Bid
opening to the time of Contract Award, if any
Bidder wishes to contact the Employer on any
matter related to the Bidding process, it should do
so in writing.

26.1 To assist in the examination, evaluation,

26. Clarification of Bids
comparison of the Bids, and eligibility or
qualification of the Bidders, the Employer may, at
its discretion, ask any Bidder for a clarification of
its Bid and/or seek information related to historical
data/ documents pertaining to credentials of the
Bidders and the Bids, that the Employer may require.
Any clarification submitted by a Bidder in respect
to its Bid and that is not in response to a request by
the Employer shall not be considered. The
Employer’s request for clarification and the
response shall be in writing. No change, including
any voluntary increase or decrease, in the prices or
substance of the Bid shall be sought, offered, or
permitted.
26.2 If a Bidder does not provide clarifications of its Bid
or data/ documents sought, by the date and time set
in the Employer’s request for clarification/ data/
document, its Bid may be rejected.

27.1 During the evaluation of Bids, the following

27. Deviations, Reservations,
definitions apply:
and Omissions
(a) “Deviation” is a departure from the
requirements specified in the bidding
document;
(b) “Reservation” is the setting of limiting
conditions or withholding from complete
acceptance of the requirements specified in
the bidding document; and
Part 1 - Bidding Procedures and Requirements 46

(c) “Omission” is the failure to submit part, or all

of the information or documentation required
in the bidding document.

28.1 Provided that a Bid is substantially responsive, the

28. Nonmaterial
Employer may waive any nonconformities in the
Nonconformities, Errors
Bid, which do not constitute a material deviation,
and Omissions
reservation or omission.
28.2 Provided that a Bid is substantially responsive,
the Employer may request that the Bidder submit
the necessary information or documentation,
within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the
Bid related to documentation requirements.
Requesting information or documentation on such
nonconformities and/or omissions shall not be
related to any aspect of the price of the Bid.
Failure of the Bidder to comply with the request
may result in the rejection of its Bid.
28.3 Provided that a Bid is substantially responsive, the
Employer shall rectify quantifiable nonmaterial
nonconformities related to the Bid Price. To this
effect, the Bid Price shall be adjusted, for
comparison purposes only, to reflect the price of a
missing or non-conforming item or component in
the manner specified in BDS.

G. Evaluation of Technical Parts of Bids

29.1 In evaluating the Technical Parts of each Bid, the
29. Evaluation of Technical
Employer shall use the requirements, criteria and
Parts
methodologies mentioned and specified in Section
2, Section 3 and Section 6.
29.2 The Employer shall, interalia, carry out the
Technical Evaluation as per ITB 29.3, and
determine to its satisfaction:
(a) whether the Bidders comply with the Eligibility
Requirements, have offered eligible Plant and
Installation Services in their Bids, as specified in
ITB 3 and Section 2;
(b) whether the Bidders meet the Qualification
Requirement as specified in ITB 3 and Section
2. (The determination shall be based upon an
examination of the documentary evidence of the
Bidder’s qualifications submitted by the Bidder,
Part 1 - Bidding Procedures and Requirements 47

pursuant to ITB 16 read in conjunction with ITB

26. The determination shall not take into
consideration the qualifications of other firms
such as the Bidder’s subsidiaries, parent entities,
affiliates, subcontractor/Bidders (other than
specialized subcontractor/Bidders if permitted in
the bidding document), or any other firmdifferent
from the Bidder that submitted the Bid except if
provided in the specified Qualification
Requirement itself.); and
(c) whether the Bids submitted by the Bidders
complying with the requirements specified in (a),
and (b) above have been determined to be
substantially responsive to the RFB/bidding
document, as per ITB 30.
29.3 Technical Evaluation. The Employer will carry out
a detailed technical evaluation of the Bids not
previously rejected to determine whether the technical
aspects are in compliance with the bidding document.
The Bid that does not meet minimum acceptable
standards of completeness, consistency and detail, and
the specified minimum (or maximum, as the case may
be) requirements for specified functional guarantees,
will be rejected for non-responsiveness. In order to
reach its determination, the Employer will examine
and compare the technical aspects of the Bids on the
basis of the information supplied by the Bidders,
taking into account the following:
(a) overall completeness and compliance with
the Employer’s Requirements; conformity
of the Plant and Installation Services
offered with specified performance criteria,
including conformity with the specified
minimum (or maximum, as the case may
be) requirement corresponding to each
functional guarantee, as indicated in
Section 2 and/ or Section 6; suitability of
the Plant and Installation Services offered
in relation to the environmental and
climatic conditions prevailing at the site;
and quality, function and operation of any
process control concept included in the Bid;
Part 1 - Bidding Procedures and Requirements 48

(b) type, quantity and long-term availability of

mandatory and recommended spare parts
and maintenance services; and
(c) other relevant factors, if any, listed in the
RFB/ bidding document.

29.4 At this stage, a Bid shall be rejected if the

determination on any one of the aspects listed in
ITB 29.2 (a), (b) and (c) above, is not in the
affirmative. All other Bids shall be considered for
further evaluation.

30.1 The Employer’s determination of a Bid’s

30. Determination of
responsiveness is to be based on the contents of the
Responsiveness
Bid itself, as defined in ITB 10 read in conjunction
with ITB 26 and submitted as per ITB 11.
30.2 A substantially responsive Bid is one that meets
the requirements of the bidding document without
material deviation, reservation, or omission. A
material deviation, reservation, or omission is one
that:
(a) if accepted, would:
(i) affect in any substantial way the scope,
quality, or performance of the Works
specified in the Contract; or
(ii) limit in any substantial way,
inconsistent with the bidding
document, the Employer’s rights or the
Bidder’s obligations under the
Contract; or
(b) if rectified, would unfairly affect the
competitive position of other Bidders
presenting substantially responsive Bids.
30.3 The Employer shall examine the technical aspects
of the Bids, in particular, to confirm that all
requirements of Section 6, Employer’s
Requirement have been met without any material
deviation or reservation, or omission.
30.4 If a Bid is not substantially responsive to the
requirements of bidding document, it shall be
rejected by the Employer and may not
subsequently be made responsive by correction
Part 1 - Bidding Procedures and Requirements 49

of the material deviation, reservation, or

omission.

H. Public Opening of Financial Parts of Bids

31.1 Following the completion of the evaluation of the
31. Public Opening of
Technical Parts of the Bids, the Employer shall
Financial Parts
notify in writing those Bidders whose Bids were
considered non-responsive to the bidding document /
RFB Document or failed to meet the Eligibility
Requirements or Qualification Requirement or any
other specified requirement, advising them of the
following information:
(a) the grounds on which their Technical Part of Bid
failed to meet the requirements of the bidding
document; and
(b) Financial Part of their Bid will not be opened.
31.2 The Employer shall, simultaneously, notify in
writing those Bidders whose Technical Parts have
been evaluated as substantially responsive to the
bidding document and met the Eligibility
Requirement, Qualification Requirement and other
specified requirement, advising them of the
following information:
(a) their Bid has been evaluated as substantially
responsive to the requirements of bidding
document and the specified requirements;
(b) Financial Part of their Bid will be opened online
at the public opening of the Financial Parts; and
(c) notify them of the date, time and location of the
second public opening of the Financial Parts of
bid, and the address thereof. In the event of the
specified date of bid opening being declared a
holiday for the Employer, the bids will be
opened at the appointed time and location on the
next working day.
31.3 All efforts may be made to have the opening date
that should allow Bidders sufficient time to make
arrangements for attending the opening if they so
choose, however as the opening is in online mode
and bidder’s get due notification of bid opening
and can witness the opening online, the date of
opening may be set accordingly based on
Part 1 - Bidding Procedures and Requirements 50

Employer’s requirements. The Financial Part of

the Bids shall be opened publicly in the presence
of Bidders’ designated representatives who
chooses to attend, and this could also be viewed by
the bidders online. The bidder’s names, the Bid
prices, the total amount of each bid, and such other
details as the Employer may consider appropriate,
will be announced by the Employer at the time of
bid opening.

31.4 The Employer shall prepare a record of the Bid

opening, that shall include, as a minimum:
(c) the name of the Bidder; and
(d) the Bid price, for the package, including
any discounts
31.5Only Financial Parts of Bids that are opened at Bid
opening shall be considered for further evaluation.

I. Evaluation of Financial Parts of Bids

32.1 To evaluate the Financial Part of each Bid, the
32. Evaluation of Financial
Employer shall consider the following:
Parts
(a) Bid price, as quoted in accordance with
ITB 13.5;
(b) price adjustment for correction of
arithmetic errors in accordance with ITB
33;
(c) price adjustment due to discounts offered in
accordance with ITB 13.9;
(d) price adjustment due to quantifiable
nonmaterial nonconformities in accordance
with ITB 28.3;
(e) GST, quoted separately as per ITB 13.12,
adjusted for correction of arithmetic errors
in accordance with ITB 33, shall be
considered for arriving at the evaluated Bid
cost/ price and comparison of Bids, except
if otherwise specified in BDS.
Part 1 - Bidding Procedures and Requirements 51

(f) the additional evaluation factors if specified

in BDS and/ or Section 6.
32.2 If price adjustment is allowed in accordance with
ITB 13.6, the estimated effect of the price
adjustment provisions of the Conditions of
Contract, applied over the period of execution of the
Contract, shall not be taken into account in Bid
evaluation.
32.3 The Employer’s evaluation of a Bid may require
the consideration of other factors if specified in
BDS, in addition to the Bid price quoted, in
accordance with ITB 33.1 (e).

33.1 The e-procurement system automatically calculates

33. Correction of
the total amount from unit rates and quantities, and the
Arithmetical Errors
system also automatically populates the amount in
words from the amount in figures, and therefore there
is no scope of discrepancy and need for arithmetic
correction. However there would be a manual
recalculation and in the case of discrepancy between
system generated and manual prices, the manually
calculated prices shall prevail.
33.2 Any bid which is found to have tampered or modified
the electronic logic of the e- procurement system for
calculating the total amount from unit rates and
quantities, and/ or in populating the amount in words
from the amount in figures, is liable to be rejected and
the case shall be dealt against the bidder under the
Integrity Pact and conditions of the RFB/ bidding
documents including those regarding fraud etc..

34.1 The Employer shall compare the evaluated

34. Comparison of Financial
price/costs of all substantially responsive Bids, to
Parts
determine the Bid that has the lowest evaluated
cost/ price.

35.1 Purchase Preference shall apply for award of

35. Preference
contract if so specified in the BDS, as per the
guidelines, instruction and methodology indicated
therein.

36.1An Abnormally Low Bid is one where the Bid

36. Abnormally Low Bids
price, in combination with other elements of the
Bid, appears so low that it raises material concerns
Part 1 - Bidding Procedures and Requirements 52

with the Employer as to the capability of the Bidder

to perform the Contract for the offered Bid Price.
36.2In the event of identification of a potentially
Abnormally Low Bid, the Employer, unless
otherwise specified in BDS, may seek written
clarification from the Bidder, including a detailed
price analyses of its Bid price in relation to the
subject matter of the contract, scope, delivery
schedule, allocation of risks and responsibilities
and any other requirements of the bidding
document.
36.3After evaluation of the price analyses, in the event
that the Employer determines that the Bidder has
failed to demonstrate its capability to perform the
contract for the offered Bid price, the Employer
shall reject the Bid.

37.1The Bid that is evaluated as the lowest evaluated

37. Unbalanced or Front
cost/price, shall be considered by the Employer as
Loaded Bids
unbalanced or front loaded, if the quoted price of
supply portion exceeds the percentage specified in
BDS of the total quoted Bid price, after evaluation
and excluding GST. In such a case, The bidder shall
be required to furnish an additional performance
security pursuant to ITB 44.1

38.1Having compared the evaluated cost/price of Bids

38. Most Advantageous Bid
as per ITB 34, and applying the provisions of ITB
35, the Employer shall determine the Most
Advantageous Bid (alternatively referred to as L1
Bid). The Most Advantageous Bid is the Bid of the
Bidder (also referred to as the successful bidder)
who meets the specified requirements as per
Section 2 and Section 3, and whose Bid has been
determined to have the lowest evaluated price/cost
subject to ITB 35.
38.2The capabilities of the manufacturers and
subcontractors proposed in its Bid to be used by the
Bidder with the Most Advantageous Bid for
identified major items of supply or services may
also be evaluated for acceptability in accordance
with Section 2 / Section 6. Their participation
should be confirmed with a letter of intent between
Part 1 - Bidding Procedures and Requirements 53

the parties, as needed. Should a manufacturer or

subcontractor be determined to be unacceptable,
the Bid will not be rejected, but the Bidder will be
required to substitute an acceptable manufacturer
or subcontractor without any change to the Bid
price. Prior to signing the Contract, the
corresponding Appendix to the Contract
Agreement shall be completed, listing the approved
manufacturers or subcontractors for each item
concerned.
38.3Price Negotiation - Usually, there shall be no price
negotiations. However, in case the Employer
identifies exceptional reasons due to which
negotiation is required, the Employer reserves its
right to negotiate with the lowest acceptable bidder
(L-1).

39.1 The Employer reserves the right to accept or reject

39. Employer’s Right to
any Bid, and to annul the Bidding process and
Accept Any Bid, and to
reject all Bids at any time prior to Contract Award,
Reject Any or All Bids
without thereby incurring any liability to Bidders.
In case of annulment, all Bids submitted and
specifically, Bid securities, if applicable as per ITB
18 and submitted, shall be promptly returned to the
Bidders.

J. Award of Contract
40.1The Employer shall award the Contract to the
40. Award Criteria
successful Bidder. This is the Bidder whose Bid has
been determined to be the Most Advantageous Bid
as specified in ITB 38.
40.2 The mode of contracting with the successful bidder
will be as indicated below:
40.2.1 The award shall be made as follows:
(i) Contract Part I: for Supply of Plant on FOR
(final place of destination Site/ Project Site)
basis.
(ii) Contract Part II: for Supply of Installation
Services {excluding the incidental services
included in (i) above}
40.3 Both the parts of the Contract will contain a cross
fall breach clause specifying that breach of one
will constitute breach of the other.
Part 1 - Bidding Procedures and Requirements 54

41.1 At the time the Contract is awarded, the Employer

41. Employer’s Right to make
minor adjustments at the reserves the right to invite the Bidder whose Bid is
time of Award determined to be the Most Advantageous Bid as per
ITB 38, for discussions if any minor adjustments in
the Contract are required, without any substantial
change in the terms and conditions of the bidding
document.

42.1 Prior to the date of expiry of the Bid validity, the

42. Notification of Award
Employer shall notify the successful Bidder, in
writing, that its Bid has been accepted. The
Notification of Award (hereinafter and in the
Contract Forms also called the “Letter of
Acceptance”) shall specify the sum that the
Employer will pay the Contractor in consideration of
the execution of the Contract (hereinafter and in the
Conditions of Contract and Contract Forms called
“the Contract Price”).
42.2 Until a formal Contract is prepared and executed,
the Letter of Acceptance/ Notification of Award
shall constitute formation of a binding Contract.

43.1Promptly upon issue of Letter of Acceptance/

43. Signing of Contract
Notification of Award, the Employer shall
prepare the Contract Agreement, and keep it
ready in the office of the Employer for the
signature of the Employer and the successful
Bidder, within twenty-one (21) days following
the date of Letter of Acceptance. The Contract
Agreement shall incorporate all agreements
including L2 schedule between the Employer
and the successful Bidder. L-2 schedule should
be submitted, discussed, amended (if so
required) within overall L-1 schedule and
accepted by owner before signing of contract
agreement. Also, CPG should be submitted,
verified from issuing bank legally vetted and
approved before signing of contract agreement.
43.2Within twenty-one (21) days of receipt of Letter
of Acceptance, the successful Bidder shall (a)
furnish the performance security in accordance
with ITB Clause 44; and (b) shall sign, date and
return the Agreement to the Employer along with
the documents stated at (a) above.
 Part 1 - Bidding Procedures and Requirements 55

44.1Within twenty-one (21) days of the receipt of

44. Performance Security
the Letter of Acceptance/ Notification ofAward
from the Employer, the successful Bidder shall
furnish the Performance Security & Additional
performance security (if applicable), in Indian
Rupees, in accordance with the GCC and in the
amount, form and details specified in the BDS,
further subject to ITB 37.

44.2 Failure of the successful Bidder to submit the

above-mentioned Performance Security &
Additional performance security (if
applicable) or sign the Contract shall
constitute sufficient grounds for theannulment
of the award and forfeiture of the Bid Security
or be sufficient ground for action by the
Employer against the bidder under the Bid
Securing Declaration, as may be applicable as
per ITB 18.

45.1The Employer named in the Bidding

45. Source of Funds Documents intends to use the capital subsidy
{100% cost of the infrastructures in the project}
are proposed under S.I. from the company own
fund. However, it is to be mention here that
payment as per the contract payment terms will
be released timely by the Employer, without
any linkage to disbursementof the funds under
S.I scheme.

46.1If required by the Employer, the

46. Dedicated bank account of Contractor may be required to
Contractor create a dedicated bank
account for usage of the funds
under the project, the
Contractor may be required to
provide the details of the
transactions under this account
tothe Employer at the time of
key milestones as defined by
the Employer
Part 1 - Bidding Procedures and Requirements 56

Bid Data Sheet (BDS)

The following specific data for the Plant and Installation Services/ Works to be procured shall
complement, supplement, and/or amend the provisions in the Instructions to Bidders (ITB).
Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
<Instructions for completing the Bid Data Sheet are provided, as needed, in the notes in
italics mentioned for the relevant ITB.>

ITB A. General
Reference
The reference number of the Notice Inviting Tenders (NIT/Request for Bids (RFB)
ITB 1.1
is : TENDER NOTICE No:- MGVCL/O&M/Robust Network
[The NIT/RFB shall be published on e-Procurement portal with free access]
The Employer is: MADHYA GUJARAT VIJ COMPANY LIMITED
The name and identification of the package under this RFB is:
Full Turnkey Contract (Design, Supply and Installation) for Creation of
Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head
Cable, with Ring Main Units (RMU), and Replacement of Open bare
conductor with MVCC conductor in various subdivisions of NADIAD O&M
Circle in MGVCL under S.I. Scheme for FY 2024-25
MGVCL is distribution company, subsidiary company of GUVNL came
ITB 1.2 (c)
into existence in April, 2005. Under MGVCL total 07 district falls, 05 circle
office, 18 division office and 124 sub division office working under
MGVCL.
The Discom covers total 07 district out of which UNDER NADIAD O&M
CIRCLE UNDER SYSTEM IMPROVEMENT SCHEME for which this
Trunky tender is invited. The total 01 number of Distribution Circles and 19
Sub Divisions falls under NADIAD O&M circle. For more details, please
Log on to www.mgvcl.com

ITB 1.2 (m) Bidding/ Bids by/ from Joint Venture (JV) is “permitted”.

In case Bidding/ Bids by/ from Joint Venture is permitted, the number of
members/ partners of the JV shall not exceed 03 (three)

B. Contents of Bidding Document

Part 1 - Bidding Procedures and Requirements 57

ITB 6.1 Bidding against RFB shall be conducted through/ with Electronic –
Procurement (e- Procurement/ e- Tendering) System.
Employer shall use the following Electronic-Procurement system to
manage this Request for Proposal (RFP) process:
https://mgvcl.nprocure.com The electronic-procurement system shall
be used to manage the followingpart of the bidding process under the
RFB:
Issuing RFB/ Bidding document, amendments/ corrigendum/
addendums/ clarifications, etc.,submissions of bids, opening of Bids,
etc..
Part 1 - Bidding Procedures and Requirements 58

To aid and facilitate the Bidders on e-Procurement/ e-Tendering process a

detailed manual on the same titled Bidder Help Manual for e-
Bidding has been provided annexed to the Bid Data Sheet as AnnexureI
(BDS). The same may be utilized by the Bidders.

ITB 6.2 A Bidder requiring any clarification of the bidding document may notify
the Employer online through the electronic bidding system if provisioned/
permitted or through e-mail at the following e-mail address:
sebcc.mgvcl@gebmail.com
& nproucre@gnvfc.net
Requests for clarification should be received by the Employer no later
than: 14 days from date of issue of NIT/RFB

ITB 6.5 A Pre-Bid meeting shall take place at the following date, time and place:
Date: [ ]
Time:[ ]

Place: SUPERINTENDING ENGINEER (O&M), MADHYA GUJARAT VIJ

COMPANY LTD., NADIAD O&M CIRCLE,3RD FLOOR,NAGAR PALIKA
BHAVAN,RAILWAY STATION ROAD,NADIAD-387001

ITB 7.1 The addendum/corrigendum/ amendment will appear on the e-

procurement system specified in ITB 6.1 and email notification is also
automatically sent through the system to those bidders who have started
working on this procurement.

C. Preparation of Bids
ITB 10.2.8 The Bidder shall submit the following additional documents in Technical
Part of its Bid:
Part 1 - Bidding Procedures and Requirements 59

(i) Integrity Pact, prepared using the relevant form furnished in Section
4 - Bidding Forms - Technical Part of the Bid;
(ii) Self-certified copy of the document to establish legal status of the
firm viz. Certificate of Incorporation issued under The Companies
Act / The Limited Liability Partnership Act / Partnership deed etc.
as applicable;
(iii) Self-certified copy of PAN;
(iv) Self-certified copy of GST Registration;
(v) Self-certified copy in support of MSME, if applicable.
……………….]

ITB 10.3.3 The Bidder shall submit the following additional documents in its
Financial Part of its Bid:

ITB 11 Note for Bidders: Bidders have to submit the bids on the e-procurement
portal along with the relevant required documents. For this purpose, the
bidders shall fill up online, the forms that are available for online filling on
the e-portal. The rest of the forms shall be download by the bidders and
filled up. The filled up pages shall then be scanned and uploaded on the e-
procurement portal along with the scanned copies of the supporting
documents. The bid shall be digitally signed.

ITB 11.3 The bidders are required to submit soft copy of the Notarized
documents listed in Technical bid /Preliminary bid, along with the
Technical Part of their Bid. Also Bidder have to submit following
documents in hard copy:
[A] : All the relevant documents as per requirement of the Tender shall be
submitted Online only.
[B] Following documents shall be submitted physically before the last
date of submission of physical documents as mentioned in this RFB.
1. Original copy of DD/Banker’s cheque for Tender processing Fee
2. Original copy of Bank Guarantee against EMD
3. Original copy of JV Agreement and undertaking
4. Certified copy of MAAT, Networth and Liquid Asset
5. Scaned copies of above documents shall be submitted online on or
before due date and time. (Specification required as per two
envelop bidding process)
[C] It is mandatory for all the bidders to submit their tender documents
(dully signed by Bidder/JV) by on – line (e – tendering) only in
schedule time.
[D] Bidders are requested to submit price – bid in on-line (e-tendering
form) only and not to submit the price bid in physical form. This is
mandatory. If price bidis submitted in physical form, it will be ignored
and considered non responsive Bid and rejected at MGVCL
discretion.
[E] Documents mentioned as per tender terms and condition shall be
submitted in the technical bid. In case of non-submission of
mandatory document or attachment of wrong document, bid will be
considered non responsive and rejected out rightly at MGVCL
discretion.
[F] MGVCL reserves the right to reject any OR all tenders without
Part 1 - Bidding Procedures and Requirements 60
assigning any reasons thereof.
[G] Bidders should be in touch with https://mgvcl.nprocure.com and
www.mgvcl.com .The above websites for information regarding
revision
/corrigendum/Amendment in tender till due date of online submission and
thereafter. No separate information shall be sent in this regards

For submission of original documents, the Employer’s address is:

SUPERINTENDING ENGINEER (O&M), MADHYA GUJARAT VIJ
COMPANY LTD., NADIAD O&M CIRCLE,3RD FLOOR,NAGAR PALIKA
BHAVAN,RAILWAY STATION ROAD,NADIAD-387001
Emai ID :- sebcc.mgvcl@gebmail.com & Web Site :- www.mgvcl.com
 Part 1 - Bidding Procedures and Requirements 61

ITB 13.1 No any components/ parts of the Plant and Installation Services will be
provided by Employer.

Final Destination (Site/ Project Site) is : : At various locations of district

ITB 13.5.1(i),
Vadodara & Chotaudepur under various sub division of NADIAD O&M
ITB 13.5.2 (i)
circle for the quantity mentioned in Scope of Work against respective
district. The Successful Bidder shall require to establish the storage facility
in respective district for the material supplied for that district.

The material received at above destinations shall required to be installed

on various feeders, DTs at various locations in area of those
Industrial/GIDC area covered in MGVCL as per the detailed location
issued by employer.
ITB 13.6 The prices quoted by the Bidder shall be subject to adjustment during
theperformance of the Contract.
The adjustment of contract price, if provided, will be done in
accordance withAppendix to Contract Form.

ITB 13.11 GST applicable in India, on the Plant and Installation Services provided/
supplied by the Contractor to the Employer under the Contract shall be
paid/ reimbursed by Employer against requisite documents, at actuals.

ITB 17.1 The Bid shall remain valid until i.e. up to and including 180 days
reckoned from the deadline for Submission of Bids specified in ITB
21.1, as may be extended by the Employer from time to time in
accordance therewith.

ITB 18.1 <If a Bid Security shall be required, a Bid-Securing Declaration

shall not berequired, and vice versa.>

A Bid Security shall be required.

The amount of the Bid Security shall be Rs. 0.35383 Crore (amount
equal to 2% of tender value or Rs 5 (five) crore, whichever is lower).
Part 1 - Bidding Procedures and Requirements 62

ITB 18.2 (c) [[Other forms of acceptable Bid securities: “

None”
Bid Security is required under provision ITB 18.1. Bid Security is required
but no other forms of Bid securities besides those listed in ITB 18.2 (a) and
(b) are acceptable e.g. Fixed Deposit/Time Deposit certificate issued by a
Nationalized/ Scheduled bank located in India for equivalent or highervalues
provided it is pledged in favour of Madhya Gujarat Vij Co Ltd, 3RD
FLOOR,NAGAR PALIKA BHAVAN,RAILWAY STATION
ROAD,NADIAD-387001 and such pledging has been noted and suitably
endorsedby the bank / post office issuing the certificate.
ITB 18.8 None

ITB 19.3 The written confirmation of authorization to sign on behalf of the

Bidder shall consist of Legally valid Power of Attorney demonstrating
the authority of the signatory to sign the Bid

D. Submission of Bids
Part 1 - Bidding Procedures and Requirements 63

ITB 21.1 The Deadline for Submission of Bids by uploading on e- Procurement

system specified in ITB 6.1 and ITB 11 including submission of original
documents in hard copy if any specified in ITB 11.3, is:
Date: 06/03/2024
Time: 11:00 hrs IST

E. Public Opening of Technical Parts of Bids

ITB 24.1 The online opening of Technical Part of Bids, shall take place at
SUPERINTENDING ENGINEER (O&M), MADHYA GUJARAT VIJ
COMPANY LTD., NADIAD O&M CIRCLE,3RD FLOOR,NAGAR PALIKA
BHAVAN,RAILWAY STATION ROAD,NADIAD-387001
Email:- sebcc.mgvcl@gebmail.com
Web :- https://mgvcl.nprocure.com & www.mgvcl.com

Date: 11/03/2024
Time: 11:00 hrs (IST)
In the event of the specified date of bid opening being declared a holiday
for the Employer, the bids will be opened at the appointed time and
location on the next working day.

F. Evaluation of Bids - General Provisions

ITB 28.3 The adjustment shall be based on the average price of the item or
component as quoted in other substantiallyresponsive Bids. If the price
of the item or component cannot be derived from the price of other
substantially responsive Bids, the Employer shall use its best estimate.

I. Evaluation of Financial Part of Bids

ITB 32.1 (e) GST, quoted separately as per ITB 13.11, shall be considered for arriving
at the evaluated Bid cost/ price and comparison of Bids.
Part 1 - Bidding Procedures and Requirements 64

ITB 32.1(f) The Employer’s evaluation of a Bid shall also require the consideration of
factors listed herein below. Wherever specified, the adjustments shall be
determined using the criteria and methodology mentioned in Section 6.
Employer’s Requirement:
(a) Time for Completion: The Plant and Installation Services specified in
Employer’sRequirement are required to be supplied / provided within
the specified Time forCompletion. No credit will be given if provided/
supplied before the specified date or period, and Bids offering supply/
completion after the final date/ specified period shall be treated as
nonresponsive;
(b) Deviation in payment schedule/ terms and conditions of payment:
Bidders shall state their Bid price for the payment schedule outlined in
the Conditions of Contract. Bids shall be evaluated on the basis of this
base price. If a Bid deviates from the specified payment schedule/ terms
and conditions of payment, it shall be treated as non-responsive;
(c) Life cycle costs: the projected operating and maintenance costs during
the life of the Plant, goods or equipment : Yes
(a) Functional Guarantees of the Facilities: Yes
Part 1 - Bidding Procedures and Requirements 65

ITB 35.1 Only Class -I suppliers are eligible for the bid
‘Class –I local supplier’ means a supplier or service provider, whose
goods, services or works offered for procurement, meets the minimum
local content as prescribed for ‘Class-I local supplier’. The local content
requirement to categorize a supplier as ‘Class-I local supplier’ is
minimum 50%.

ITB 36 Provisions related to Abnormally Low Bids do not apply.

ITB 37 The percentage is [……. Insert the percentage…….]

J. Award of Contract
ITB 44.1 The Performance Security amount is [3%] of Contract Price

The Additional Performance Security amount is [3%] percentage of the

level of unbalancing i.e. (actual value of supply part of contract) minus
(x% of overall contract price). x% is to be defined as per ITB 37 under
BDS.

The Standard Form of Performance Security acceptable to the Employer

shall be as specified in Section 8. Contract Forms.
 Part 1 - Bidding Procedures and Requirements 65

Annexure I (BDS)

Bidder Help Manual for E-Bidding

Bidders should be in touch with websites https://mgvcl.nprocure.com & www.mgvcl.com for

information regarding revision / corrigendum / Amendment in tender till due date of online
submission and thereafter. No separate information shall be sent in this regard and also not publish
in newspaper.

In case bidder needs any clarification or if training required for participating in online tender,
they can contact the following office:
(n) Procure Cell
(n) Code solutions-A division of GNFC Ltd.,
403, GNFC Info tower, S.G. Road, Bodakdev
Ahmedabad – 380054 (Gujarat)
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Support:- 079- 40007300
Email: nprocure@ncode.in
Other terms & conditions are as per tender documents
Part 1 – Bidding Procedures and Requirements 66

Section - 4 : Bidding Forms - Technical Part of the Bid

Form 1
Letter of Bid – Technical Part
Part 1 - Bidding Procedures and Requirements 68

INSTRUCTIONS TO BIDDERS: DELETE THIS BOX ONCE YOU HAVE COMPLETED

THE DOCUMENT

The Bidder must prepare the Letter of Bid on stationery with its letterhead clearly showing
the Bidder’s complete name and business address.

Note: All italicized text in black font is to help Bidders in preparing this form and Bidders
shall delete it from the final document.

Date of this Bid submission: [insert date (as day, month and year) of Bid submission]
NIT/RFB No.: MGVCL/O&M/Robust Network
Title of Procurement/ Contract: Creation of Robust Network for 11 KV XLPE HT Cable with Under
Ground /Over Head Cable, with Ring Main Units (RMU), in various subdivisions of NADIAD O&M
Circle in MGVCL under S.I. Scheme for FY 2023-24

To: [insert complete name of Purchaser]

1.0 We, the undersigned Bidder, hereby submit our Bid, in two parts, namely:
(a) the Technical Part, and
(b) the Financial Part.

2.0 In submitting our Bid we make the following declarations:

(a) No reservations: We have examined and have no reservations to the bidding document
(ITB5), including addenda issued in accordance with Instructions to Bidders (ITB 7);
(b) Eligibility: We meet the eligibility requirements and have no conflict of interest in
accordance with ITB 3 and Section 3;
(c) Bid/Proposal-Securing Declaration: We have not been suspended nor declared
ineligible by the Purchaser based on execution of a Bid Securing Declaration by the
Purchaser in accordance with ITB 10.2.2;
(d) Conformity: We offer to supply in conformity with the bidding document and in
accordance with the Delivery Schedules specified in the Schedule of Requirements the all
the Goods and Related Services as per the scope mentioned in Part 2, Section 6.;
(e) Bid Validity Period: Our Bid shall be valid for the period specified in BDS 17.1 (as
amended if applicable) from the date fixed for the deadline for submission of Bids
(specified in BDS 21.1 (as amended if applicable), and it shall remain binding upon us
and may be accepted at any time before the expiration of that period;
(f) Performance Security: If our Bid is accepted, we commit to obtain a performance
security in accordance with the bidding document;
(g) One Bid per Bidder: We are not submitting any other Bid(s) as an individual Bidder, and
meet the requirements of ITB 4.2;

(h) Suspension: We, along with any of our subcontractors, suppliers, consultants,
manufacturers, or service providers for any part of the contract, are not subject to, and not
controlled by any entity or individual that is subject to, a temporary suspension or a
blacklist as specified in Section 2, Clause 1.3. Further, we are not ineligible under the
Purchaser’s country laws or official regulations or pursuant to a decision of the United
 Part 1 - Bidding Procedures and Requirements 69
Nations Security Council;
(i) Binding Contract: We understand that this Bid, together with your written acceptance
thereof included in your Letter of Acceptance, shall constitute a binding contract between
us, until a formal contract is prepared and executed;
(j) Not Bound to Accept: We understand that you are not bound to accept the lowest
evaluated cost/price Bid, the Most Advantageous Bid or any other Bid that you may
receive;
(k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no
person acting for us, or on our behalf, engages in any type of Fraud and Corruption;
(l) (applicable only if the bidder is a Joint Venture as per Section 2 of RFB/ bidding
document) We have bid as a Joint Venture as per Section 2 of RFB/ bidding document)
and in accordance with Clause 2.2.7 of Section 2 we declare and confirm that all partners
of the joint venture shall be liable jointly and severally for the execution of the contract in
accordance with the contract terms;
(m) We submit appended herewith, as integral part of the Technical Part of our bid, the details/
documents as listed in the table below in the Forms duly filled, as prescribed, along with
supporting documentary evidence as required/ specified. We understand and confirm that
we would be solely responsible for any errors or omissions in our Bid and your decision
in regard to sufficiency and/ or adequacy of the details/ documents comprising our Bid for
determining its completeness shall be final and binding.
Sr. Document Status (Submitted/ Not
Submitted/ Not
Applicable)
1. This Letter of Bid as per format prescribed in Form 1 given
in Section 4 of RFB/ bidding document
2 Bidder Information as per the format prescribed in Form 2
given in Section 4 of RFB/ bidding document
3 Bid Security or Bid Securing Declaration , as may be
specified in ITB 18 Section 3 of RFB/ bidding document,
in the form of specified in ITB . Bid Securing Declaration
in format prescribed in Form 3A given in Section 4 and Bid
Security in the form of Bank Guarantee in format
prescribed in Form 3B given in Section 4 of RFB/ bidding
document.
4. Power of Attorney by Lead Joint Venture Member/ Sole
Bidder authorizing an Individual Designated Representative
for the Joint Venture Bidder/ Sole Bidder as per the format
prescribed in Form 4 given in Section 4 of RFB/ bidding
Part 1 - Bidding Procedures and Requirements 70

Sr. Document Status (Submitted/ Not

Submitted/ Not
Applicable)
document
5. Declaration of conformance of the Bidder and the Facilities
offered, to the specified eligibility requirement specified in
Section 2 and Section 3, as per the format prescribed in
Form 5 given in Section 4 of RFB/ bidding document
6. Local Content Certificate for Class I Local Supplier, as
specified in Clause 1.5 of Section 2 of RFB/ bidding
document, Affidavit of Self certification as per the format
prescribed in Form 6 given in Section 4 of RFB/ bidding
document or by certificate (format not specified) of
Statutory Auditor, as may be applicable
7 Power of Attorney by each member/ partner of the Joint
Venture in favour of Lead member/ partner as per format
prescribed in Form 7 given in Section 4 of RFB/ bidding
document (applicable only for Joint Venture Bidder)
8A Joint Deed of Undertaking (JDU) signed by each member/
partner of the Joint Venture, as per format prescribed in
Form 8 given in Section 4 of RFB/ bidding document
(applicable only for Joint Venture Bidder)
8B Joint Venture Agreement entered amongst all the partners/
members of the Joint Venture in their own format but
without violating any of the requirements of the bidding
documents and necessarily including the confirmation as
specified in Clause 2.2.7 of Section 2 of RFB/ bidding
document (applicable only for Joint Venture Bidder)
9 Details/ Data and documentary evidence in support of
meeting the Qualification Requirement specified in Section
2 of RFB/ bidding document, as per the format prescribed
in Form 9 given in Section 4 of RFB/ bidding document
10. The details of all major items of Plant and Installation
Services proposed to be subcontracted in case of award,
indicating name and nationality of the proposed
subcontractor/sub-vendor for each item, as per the format
prescribed in Form 10 given in Section 4 of RFB/ bidding
document.
as per the format prescribed in Form 1 given in Section 4
11. Form of Undertaking on Compliance of Terms &
Conditions of the RFB/ bidding document including Scope
of Work and other related requirements, as per the format
prescribed in Form 11 given in Section 4 of RFB/ bidding
document, subject to Sl No. 12 below of this table
 Part 1 - Bidding Procedures and Requirements 71

Sr. Document Status (Submitted/ Not

Submitted/ Not
Applicable)
12 Statement of Deviation from the requirements specified in
the RFB/ bidding documents including Conditions of
Contract, Employer’s Requirement/ Specification and
Drawings etc, including, inter alia, the cost of withdrawal
thereof, as per the format prescribed in Form 12 given in
Section 4 of RFB/ bidding document
13 Work Completion Schedule, as per the format prescribed
in Form 13 given in Section 4 of RFB/ bidding document
14 Guarantee Declaration, as per the format prescribed in
Form 14 given in Section 4 of RFB/ bidding document
15 Information regarding ex-employees of Employer in our
firm, as per the format prescribed in Form 15 given in
Section 4 of RFB/ bidding document
16 Filled up information regarding Price Adjustment Data,
as per the format prescribed in Form 16 given in Section
4 of RFB/ bidding document
17 Option for Interest bearing Initial Advance payment and
Information for E-payment, PF details and declaration
regarding Micro/Small & Medium Enterprises, as per the
format prescribed in Form 17 given in Section 4 of RFB/
bidding document
18 Declaration for tax exemptions, reductions, allowances or
benefits, as per the format prescribed in Form 18 given in
Section 4 of RFB/ bidding document
19 Bank Guarantee verification checklist, as per the format
prescribed in Form 19 given in Section 4 of RFB/ bidding
document
20 Additional Information, if any, as per the format
prescribed in Form 20 given in Section 4 of RFB/ bidding
document
21 Integrity Pact, duly signed on each page by the person
signing the bid, as per the format prescribed in Form 21
given in Section 4 of RFB/ bidding document

(n) We are also submitting herewith the Financial Part of our Bid, online separately, as per
the prescribed Forms given in Section 5 of RFB/ bidding document, complete in all
respects in electronic form only, as per the requirements of RFB/ bidding document. We
Part 1 - Bidding Procedures and Requirements 71

confirm that the same does not contain any deviation, reservation or omission, failing
which it is liable to be rejected.

(o) Contact Person

Details of the contact person representing us supported by the Power of Attorney, as

prescribed, are furnished as under:

Name: ………………………………………………….
Designation: ………………………………………………….
Company: ………………………………………………….
Address: ………………………………………………….
Mobile: ………………………………………………….
Phone: ………………………………………………….
Fax: ………………………………………………….
Email: ………………………………………………….

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorized signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 72

Form 2
(Appendix to Technical Part of the Bid)

Format for Bidder Information Sheet

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No
alterations to its format shall be permitted and no substitutions shall be accepted.]

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

1. Bidder’s Legal Name

2. Legal Status of the Bidder

3. Bidder’s Country of Registration:

4. Bidder’s Year of Registration:

5. Bidder’s Legal Address in Country of Registration:

6. Bidder’s Authorized Representative Information

Name:
Address:
Telephone/Fax numbers:
Email Address:

7. Attached are copies of original documents of [check the box(es) of the attached original
documents]
o Self certified copy of the document to establish legal status of the firm viz. Certificate
of Incorporation issued under the Companies Act / The Limited Liability Partnership
Act / Partnership deed etc. as applicable;
o Self certified copy of PAN
o Self certified copy of GST Registration;
o Self certified copy in support of MSME, if applicable
o Organizational chart including a list of Board of Directors/ Key Management
Personnels..
Part 1 - Bidding Procedures and Requirements 74

Note : In case of JV/ Consortium, the afore details/ documents are to be furnished for each of
the JV/ Consortium Members

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorized signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 75

Form 3A
(Appendix to Technical Part of the Bid)

Format of Bid Securing Declaration

(if applicable)
BID SECURING DECLARATION

Whereas, I/We (name of Bidder) --------------------------- have submitted Bid for -------------
----- (name of Package) in response to Request For Bid (RFB) no: ---------------------------
dated

I/We hereby submit following declaration in lieu of Bid Security/ Earnest Money Deposit:

1. If after the opening of Proposal, I/We withdraw and/or modify my/our Proposal during its
period of validity (including extended validity) as specified in the RFB document,
Or
2. If, after the issue of Notification of Award of the Contract, I/We fail to sign the Contract,
or to submit Contract Performance Guarantee before the deadline specified in the RFB
document,
Or
3. If, in case of I/ we fail to ensure that the Contract becomes Effective as specified in the
RFB document.

I/we shall be suspended from and shall not be eligible to participate for a period of [… to be
filled in by the Utility as per ITB 18.8….] year from date of issue of the suspension order, in
the bidding against any of the Notice Inviting Tenders/ Invitation For Bids/ Request for
Proposal/ Bid etc. issued by [Name of Discom]during that period .

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
Part 1 - Bidding Procedures and Requirements 76

#
{For a joint venture, either all members shall sign or only the authorized signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 77

Form 3B
(Appendix to Technical Part of the Bid)

Format of Bank Guarantee for Bid Security

{To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate value
as per Stamp Act relevant to place of execution, duly signed on each page.}

Reference No. ……………. Bank Guarantee No. ……………. Dated:

…………….

To:
[Utility]
[Address]

Dear Sir/ Madam,

WHEREAS……………………… [Insert name of the Sole Bidder] / [ insert name of the Lead
Joint Venture Member followed by the words “ representing Joint Venture of [ insert names of all
the members of Joint Venture]”] with address ……………. [Insert address of Sole Bidder /Lead
Joint Venture Member] having its registered office at ……………. [Insert address of the Sole
Bidder /Lead Joint Venture Member] (Hereinafter, the “Bidder”) wishes to participate in Tender No.
[Tender Details] (the “RFB”) issued by [Utility] (hereinafter, the “Utility”) for [ name of the
Package/ Contract title].

And WHEREAS a Bank Guarantee for [Amount] valid t i l l [Date] is required to be submitted by
the Bidder along with the RFB.

We, ..................... [Insert name of the Bank and address of the Branch giving the Bank Guarantee]
having our registered office at ..................... [Insert address of the registered office of the Bank]
hereby give this Bank Guarantee No. ..................... [Insert Bank Guarantee number] dated
…………….[Insert the date of the Bank Guarantee], and hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Utility any officer authorized
by it in this behalf any amount not exceeding [Amount] to the said Utility on behalf of the
Bidder.

We ...................... [Insert name of the Bank] also agree that withdrawal of the Bid or part thereof by
the Bidder within its validity or not signing the Contract Agreement or non-submission of
Performance Security by the Bidder within the stipulated time of the Letter of Award to the Bidder
or any violation to the relevant terms stipulated in the RFB would constitute a default on the part of
the Bidder and that this Bank Guarantee is liable to be invoked and encashed within its validity
Part 1 - Bidding Procedures and Requirements 78

by the Utility in case of any occurrence of a default on the part of the Bidder and that the
amount is liable to be forfeited by the Utility.

This Guarantee shall be valid and binding on this Bank up to and inclusive of …………….
[Insert the date of validity of the Bank] and shall not be terminable by notice or by Guarantor
for the reason of change in the constitution of the Bank or the firm of the Bidder or by any
reason whatsoever and our liability hereunder shall not be impaired or discharged by any
extension of time or variations or alternations made, given, conceded with or without our
knowledge or consent by or between the Bidder and the Utility.
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted to [Amount]. Our Guarantee shall remain in force till [Date]. Unless demands or
claims under this Bank Guarantee are made to us in writing on or before [Date], all rights of
the Beneficiary under this Bank Guarantee shall be forfeited, and we shall be released and
discharged from all liabilities there under.
[Insert the address of the Bank with [Insert signature of the Bank’s Authorized
complete postal branch code, telephone Signatory]
and fax numbers, and official round seal
of the Bank]

Attested
……………………………. [Signature]
(Notary Public)
Place: …………………………. Date: …………………………….

INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp Act
relevant to place of execution.
2. The Bank Guarantee by Bidder shall be given from any Scheduled Commercial Bank.
3.The full address along with the Telex/Fax No. and e-mail address of the issuing bank to be
mentioned.
Part 1 - Bidding Procedures and Requirements 79

Form 4
(Appendix to Technical Part of the Bid)

Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead

joint venture member

[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate
value as per Stamp Act relevant to place of execution.]

Know all men by these presents, we ..................................................................... [Insert name

and address of the registered office of the Lead Consortium Member of the Bidding
Consortium/ Sole Bidder] do hereby constitute, appoint, nominate and authorize Mr./Ms.
………………………………………………… [Insert name and residential address], who
is presently employed with us and holding the position of .................................................. as
our true and lawful attorney, to do in our name and on our behalf, all such acts, deeds and
things necessary in connection with or incidental to submission of our Bid in response to
RFB/ Tender No. [RFB/ Tender Details] for [Insert name of Package/ Contract title] (the
“Project”) issued by [Utility], including signing and submission of the Bid and all other
documents related to the Bid, including but not limited to undertakings, letters, certificates,
acceptances, clarifications, guarantees or any other document which Utility may require us
to submit. The aforesaid attorney is further authorized for making representations to Utility,
and providing information / responses to Utility, representing us in all matters before Utility,
and generally dealing with Utility in all matters in connection with our Bid till the
completion of the bidding process as per the terms of the RFB.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this
Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall be
binding on us and shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under
the RFB.

Signed by the within named ............................................ [Insert the name of the executant
company] through the hand of Mr./ Mrs. ............................................................. duly
authorized by the Board/ Owner to issue such Power of Attorney dated this
………………………. day of ………

Accepted
Part 1 - Bidding Procedures and Requirements 80

……………………………… (Signature of Attorney)

[Insert Name, designation and address of the Attorney]

Attested
…………………………………..
(Signature of the executant)
(Name, designation and address of the executant)

…………………………………….
Signature and stamp of Notary of the place of execution

Common seal of ......................... has been affixed in my/our presence pursuant to Board
of Director’s Resolution dated…./ Owner

1. WITNESS 1. .......................................................................... (Signature)

Name ………………………………….
Designation...........………………….
2. WITNESS 2. .......................................................................... (Signature)
Name ………………………………….
Designation .................................. …._

Notes:
a. The mode of execution of the power of attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s).

b. In the event, power of attorney has been executed outside India, the same needs to be
duly notarized by a notary public of the jurisdiction where it is executed.

c. Also, wherever required, the executant(s) should submit for verification the extract of the
charter documents and documents such as a Board resolution / power of attorney, infavor
of the person executing this power of attorney for delegation of power hereunder on
behalf of the executant(s).
Part 1 - Bidding Procedures and Requirements 81

Form 5
(Appendix to Technical Part of the Bid)

Format of Declaration of conformance of the Bidder and the Facilities offered, to

the specified eligibility requirement

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

We hereby certify that Plant and Installation Services offered to be supplied by us fully comply
with all the eligibility and other requirements specified in Section 2 and Section 3 of RFB/
bidding documents.

We hereby certify that our firm is legally established in India and we fully comply with the
eligibility and other requirements specified in Section 2 and Section 3 of RFB/ bidding
documents,

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorized signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Form 6
Part 1 - Bidding Procedures and Requirements 82

(Appendix to Technical Part of the Bid)

Format for Affidavit of Self certification regarding Local Content in line with
PPP-MII order and #MoP Order/DoT order
[if applicable, to be provided on a non-judicial stamp paper of Rs. 100/- ]

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

I We S/o, D/o, W/o, Resident

of , on behalf of the
firm(s) named above, hereby solemnly affirm and declare as under:

That we will agree to abide by the terms and conditions of the Public Procurement (Preference
to Make in India) Order, 2017 of Government of India issued vide Notification No:P-
45021/2/2017 -BE-II dated 15/06/2017, its revision dated 04/06/2020 (hereinafter PPP-MII
order),

#‘Public Procurement (Preference to Make in India) to provide for Purchase Preference

(linked with local content)’ order dated 28/07/2020 issued by Ministry of Power
(hereinafter MoP order)
Or
#Public Procurement (Preference to Make in India) Order, 2017- Notification of Telecom
products, Services or Works issued vide Notification No. 18-10/2017-IP dated 29.08.2018 by
Department of Telecommunications (DoT), (hereinafter, DoT-Order)

and any subsequent modifications/Amendments, if any and

That the information furnished hereinafter is correct to the best of my knowledge and belief
and I undertake to produce relevant records before the procuring entity/POWERGRID or any
other Government authority for the purpose of assessing the local content of plant/
goods/material/ services/works supplied by me for ........................................................... [insert
the reference of RFB and name of Package/ Contract title].
Part 1 - Bidding Procedures and Requirements 83

That the local content for all inputs which constitute the said plant/ goods/material/
services/works has been verified by me and I am responsible for the correctness of the claims
made therein.

That the ‘Local Content ‘as defined in the PPP-MII order and #MoP order /DoT order
in the plant/goods/material/ services/works supplied by me for
……………………………………. (insert the name of the package) is ……… percent (%).

That the plant/goods/material/ services/works supplied by me for

……………………………………. (insert the name of the package) meet the ‘Local Content‘
requirement as defined in the PPP-MII order and #MoP order /DoT order for ‘Class –I local
supplier’/‘Class-II Local supplier (choose as applicable).

That the value addition for the purpose of meeting the ‘Local Content ‘has been made by me
at ..................................... (insert the details of the location(s) at which value addition is made).

That in the event of the local content of the plant/goods/material/ services/works mentioned
herein is found to be incorrect and not meeting the prescribed Local Content criteria, based on
the assessment of procuring agency (ies)/[ insert Utility Name] /Government Authorities for
the purpose of assessing the local content, action shall be taken against me in line with the
PPP-MII order, #MoP order/ DoT order and provisions of the Integrity pact/ Bidding
Documents.

I agree to maintain the following information in the Company's record for a period of 8 years
and shall make this available for verification to any statutory authority.

i Name and details of the Local Supplier

(Registered Office, Manufacturing unit location, nature of legal entity)

ii. Date on which this certificate is issued

iii. Plant/goods/services/works for which the certificate is produced

iv. Procuring entity to whom the certificate is furnished

v. Percentage of local content claimed and whether it meets the Local Content prescribed
for ‘Class –I local supplier’/‘Class-II Local supplier (choose as applicable)
vi. Name and contact details of the unit of the Local Supplier (s)
vii. Sale Price of the product
viii Ex-Factory Price of the product
ix. Freight, insurance and handling
x. Total Bill of Material
Part 1 - Bidding Procedures and Requirements 84

xi List and total cost value of input used to manufacture the Goods/to provide services/in
construction of works
xii. List and total cost of input which are domestically sourced. Value addition certificates
from suppliers if the input is not in-house to be attached
xiii. List and cost of inputs which are imported, directly or indirectly

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, or only the authorized signatory as per ITB 19.4, in either case
the power of attorney of the authorized bid signatory (signatories) must be attached}

# choose as applicable while preparing bidding documents

Part 1 - Bidding Procedures and Requirements 85

Form 7
(Appendix to Technical Part of the Bid)

Format of Power of Attorney by Each Member/ Partner of The Joint Venture in

favor of Lead Member/ Partner

KNOW ALL MEN BY THESE PRESENTS THAT WE , the Partners whose details are given
hereunder ................................................................................. have formed a Joint
Venture under the laws of ............................................ and having our Registered
Office(s)/Head Office(s) at ............................................... (hereinafter called the 'Joint Venture'
which expression shall unless repugnant to the context or meaning thereof, include its
successors, administrators and assigns) acting through M/s
................................................................................. being the Partner in-charge, do hereby
constitute, nominate and appoint M/s ................................................... a Company incorporated
under the laws of .............................…………………….... and having its Registered/Head
Office at ............................................ as our duly constituted lawful Attorney (hereinafter called
"Attorney" or "Authorized Representative" or "Partner In-charge" or “Lead Partner “or “Lead
Member” or “Leader”) to exercise all or any of the powers for and on behalf of the Joint
Venture in regard to Request for Bids (RFB)/ Request for Proposals (RFP)
No............................ for Package .............................. the bids for which have been invited by
……… (insert name of the Employer along with address) ………… (hereinafter called the
'Employer') to undertake the following acts :

i) To submit proposal/ Bid and participate in the aforesaid Bidding, against the RFB/ RFP
issued of the Employer, on behalf of the "Joint Venture".

ii) To negotiate with the Employer the terms and conditions for award of the Contract
pursuant to the aforesaid Bid and to sign the Contract with the Employer for and on
behalf of the "Joint Venture".

iii) To do any other act or submit any document related to the above.

iv) To receive, accept and execute the Contract for and on behalf of the "Joint Venture".

It is clearly understood that the Partner In-charge (Lead Partner/ Lead Member) shall
ensure performance of the Contract(s) and if one or more Partner fail to perform their
respective portions of the Contract(s), the same shall be deemed to be a default by all
the Partners.

It is expressly understood that this Power of Attorney shall remain valid binding and
irrevocable till completion of the Defect Liability Period in terms of the Contract.
Part 1 - Bidding Procedures and Requirements 86

The Joint Venture hereby agrees and undertakes to ratify and confirm all and
whatsoever the said Attorney/Authorized Representatives/Partner in-charge/ Lead
Partner/ Lead Member quotes in the bid, negotiates and signs the Contract with the
Employer and/or proposes to act or acts on behalf of the Joint Venture by virtue of this
Power of Attorney and the same shall bind the Joint Venture as if done by itself.

IN WITNESS THEREOF the Partners Constituting the Joint Venture as aforesaid have
executed these presents on this ........... day of.............................. under the Common
Seal(s) of their respective Companies.

for and on behalf of the

Partners of Joint Venture

.............................................

.............................................

.............................................

The Common Seal of the above Partners of the Joint Venture:

The Common Seal has been affixed there unto in the presence of:

WITNESS

1. Signature......................................................

Name ............................................…...........

Designation ...................................…..........

Occupation ......................................…........

2. Signature.................................................….

Name ..................................................….....

Designation ........................................…....

Occupation ...............…..............................

Note:
1. For the purpose of executing the power of attorney , the non-judicial stamp papers of
appropriate value shall be purchased in the name of Joint Venture.
Part 1 - Bidding Procedures and Requirements 87

2. The power of attorney shall be signed on all the pages by the authorized representatives
of each of the partners and should invariably be witnessed and notarized.
Part 1 - Bidding Procedures and Requirements 88

Form 8
(Appendix to Technical Part of the Bid)

Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

THIS JOINT DEED OF UNDERTAKING executed on this………. day of… ............ Two
Thousand and………....... by ……………………………………………..a company
incorporated under thelaws of ………………… and having its Registered Office at
........................(hereinafter called the "Party No.1" which expression shall include its
successors, executors and permitted assigns) and M/s……………a company incorporated
under the laws of ………..…………… and having its Registered Office at
………..………… (hereinafter called the "Party No.2" which expression shall include its
successors, executors and permittedassigns ) and M/s.. .. .. .. . .. . . . . .. . .. .. .... .. a Company
incorporated under the laws of ……………….. and having its Registered Office at
……………. (hereinafter called the "Party No.3" which expression shall include its successors,
executors and permitted assigns) for the purpose of making a bid and entering into a contract
[hereinafter called the "Contract" {in case of award)] against the Request For Bids (RFB)/
Request for Proposal (RFP) No……..…………. for …… (insert name of the package along
with project name) …………… of …….. (insert names of the Employer) …………….., a
Company incorporated under the Companies Act of 1956 having its registered office at
…………….(insert registered address of the Employer)…………… (hereinafter called the
"Employer").

WHEREAS the Party No.1, Party No.2 and Party No.3 have entered into an Agreement
dated................

AND WHEREAS the Employer invited bids as per the above mentioned Package for the
design, supply and installation of the Plant as stipulated in the Bidding Documents for ……
(insert name of the package along with project name) ……………

AND WHEREAS as per Section 2/ Section 3 of the Bidding Documents, inter-alia stipulates
that a Joint Venture, as specified therein, may bid, provided, the Joint Venture and the partners/
members in/ of the Joint Ventures fulfill all the specified requirements of the Bidding
Documents and that , in such a case, the Bid shall be signed by all the partners so as to legally
bind all the Partners of the Joint Venture, who will be jointly and severally liable to perform
the Contract and all obligations hereunder.

AND WHEREAS the bid is being submitted to the Employer vide proposal
No…………………..dated .............. by Party No.1 based on this Undertaking between all the
parties; under these presents and the bid in accordance with the requirements of Section 2/
Part 1 - Bidding Procedures and Requirements 89

Section 3 of the Bidding Documents, has been signed in accordance with the provisions
contained therein.

NOW THIS UNDERTAKING WITNESSETH AS UNDER:

In consideration of the above premises and agreements all the parties of this Deed of
Undertaking do hereby declare and undertake:

1. In requirement of the award of the Contract by the Employer to the Joint Venture
Partners, we, the Parties do hereby undertake that M/s……… the Party No.1, shall act
as Lead Partner/ Lead Member/ Authorized Representative/ Partner-in- Charge of the
Joint Venture, and further declare and confirm that we the parties to the Joint Venture
shall jointly and severally be bound unto the Employer for the successful performance
of the Contract and shall be fully responsible for the design, supply and installation of
the Plant and for successful performance of the Contract in the event of award and
performance of equipment in accordance with the Contract:

2. In case of any breach or default of the said Contract by any of the parties to the Joint
Venture, the party(s) do hereby undertake to be fully responsible for the successful
performance of the Contract and to carry out all the obligations and responsibilities
under the Contract in accordance with the requirements of the Contract.

3. Further, if the Employer suffers any loss or damage on account of any breach in the
Contract or any shortfall in the performance of the equipment in meeting the
performances guaranteed as per the specification in terms of the Contract, the Party(s)
of these presents undertake to promptly make good such loss or damages caused to the
Employer, on its demand without any demur. It shall not be necessary or obligatory for
the Employer to proceed against Lead Partner to these presents before proceeding
against or dealing with the other Party(ies), the Employer can proceed against any of
the parties who shall be jointly and severally liable for the performance and all other
liabilities/obligations under the Contract to the Employer.

4. The financial liability of the Parties of this Deed of Undertaking to the Employer, with
respect to any of the claims arising out of the performance or non-performance of the
obligations set forth in this Deed of Undertaking, read in conjunction with the relevant
conditions of the Contract shall, however, not be limited in any way so as to restrict or
limit the liabilities or obligations of any of the Parties of this Deed of Undertaking.

5. It is expressly understood and agreed between the Parties to this Undertaking that the
responsibilities and obligations of each of the Parties shall be as delineated in
Appendix – I (to be suitably appended by the Parties along with this Undertaking in
its bid) to this Deed of Undertaking. It is further undertaken by the parties that the above
sharing of responsibilities and obligations shall not in any way be a limitation of joint
and several responsibilities of the Parties under the Contract.
Part 1 - Bidding Procedures and Requirements 90

6. It is also understood that this Undertaking is provided for the purposes of undertaking
joint and several liabilities of the partners to the Joint Venture for submission of the bid
and performance of the Contract and that this Undertaking shall not be deemed to give
rise to any additional liabilities or obligations, in any manner or any law, on any of the
Parties to this Undertaking or on the Joint Venture, other than the express provisions
of the Contract.

7. This Undertaking shall be construed and interpreted in accordance with the provisions
of the Contract.

8. In case of an award of a Contract, we the parties to this Deed of Undertaking do hereby

agree that we shall be jointly and severally responsible for furnishing a Contract
performance security from a bank in favor of the Employer in the currency/currencies
of the Contract.

9. It is further agreed that this Deed of Undertaking shall be irrevocable and shall form an
integral part of the bid and shall continue to be enforceable till the Employer discharges
the same or upon the completion of the Contract in accordance with its provisions,
whichever is earlier. It shall be effective from the date first mentioned above for all
purposes and intents.

IN WITNESS WHEREOF, the Parties to this Deed of Undertaking have through their
authorized representatives executed these presents and affixed Common Seals of their
companies, on the day, month and year first mentioned above.

Common Seal of ………………………. For Lead Partner (Party No.-1)

has been affixed in my/ our For and on behalf of M/s
presence pursuant to Board of …………………..
Director’s Resolution dated …………….

Name ………………………..

Designation ………………….
(Signature of the authorized
Signature ……………………. representative)

WITNESS :

I. ………………………………

II. ………………………………

Common Seal of ………………………. For Party No.-2

Part 1 - Bidding Procedures and Requirements 91

has been affixed in my/ our For and on behalf of

presence pursuant to Board of M/s…………………..
Director’s Resolution dated …………….

Name ……………………….. (Signature of the authorized

representative)
Designation ………………….

Signature …………………….

WITNESS :

I. ………………………………

II. ………………………………

Common Seal of ………………………. For Party No.-3

has been affixed in my/ our For and on behalf of M/s.
presence pursuant to Board of …………………..
Director’s Resolution dated …………….

Name ………………………..

Designation ………………….
(Signature of the authorized
Signature ……………………. representative)

WITNESS :

I. ………………………………

II. ………………………………

Note:
1. For the purpose of executing the Joint Deed of Undertaking, the non-judicial stamp
papers of appropriate value shall be purchased in the name of Joint Venture.

2. The Undertaking shall be signed on all the pages by the authorised representatives of
each of the partners and should invariably be witnessed.

3. Appendix 1 must be enclosed

Part 1 - Bidding Procedures and Requirements 92

(Appendix to Technical Part of the Bid)

Joint Venture Agreement

(no specified format, bidders to use own format)
Part 1 - Bidding Procedures and Requirements 93

Form 9
(Appendix to Technical Part of the Bid)

Format for Details/ Data and Documentary Evidence in support of meeting the
Qualification Requirement

Notes on Form of Qualification Information

The information is to be filled in by individual bidders.The following pages will be used for
purposes of post-qualification as provided for in Section2 / Section 3 of RFB/ bidding
documents. This information will not be incorporated in the Contract. Attach additional
pages as necessary.
NIT/RFB No.: [insert details]
Package Name/ Contract Title: [insert details]

Page of_ pages

(Qualifying Requirement Data)

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Ladies and/or Gentlemen,

In support of the Qualification Requirements (QR) for bidders, stipulated in Section-2 of the
bidding documents, we furnish herewith our QR data/details/documents etc., along with other
information, as follows (The QR stipulations have been reproduced in italics for ready
reference, however, in case of any discrepancy the QR as given in Section-2 shall prevail).

* We have submitted bid as individual firm.

* We have submitted bid as joint venture of following firms:

(i) ..................................................................................................
(ii) ..................................................................................................
Part 1 - Bidding Procedures and Requirements 94

(iii) ..................................................................................................
(* Strike-off whichever is not applicable)

[For details regarding Qualification Requirements of a Joint Venture, please refer para 4.0
below.]

We are furnishing the following details/document in support of Qualifying requirement for the
subject project.

I. Attached copies of original documents defining:

a) The constitution or legal status;

b) The principal place of business;
c) The place of incorporation (for bidders who are corporations); or the place of
registration and the nationality of the Owners (for applicants who are
partnerships or individually-owned firms).

II. Attached original & copies of the following documents.

a) Written power of attorney of the signatory of the Bid to commit the bidder.
b)** Joint Venture Agreement
[** To be submitted only in case of Joint Ventures. Strike off in case of individual
firms.]
III. Technical Experience QR Data/ Details/ Document
Format A: Format for the Bidder (Single Firm / Partner(s) in case of Joint Venture) for
technical experience in compliance to para 2.1 of Section-2 [In case of Joint
Venture bidder, the QR data of each of the partner (in support of meeting the
requirement of para 2.1.2 of Section-2)] is also is to furnished, as applicable,
using this format. The bidder (Single Firm / Partner(s) in case of Joint
Venture) who is willing to qualify in compliance to para 2.1 of Section-2 shall
fill below format for two or all three contracts.
Part 1 - Bidding Procedures and Requirements 95

A1. Name of Bidder/Lead Partner of JV/other partner(s) of

JV
A2. Name of Contract (executed during the last 7 years up to
31.03.2022):
A3. Contract Reference No. & Date of Award

A4 Name and Address of the Employer/Utility

by whom the Contract was awarded
e-mail ID
Telephone No.
Fax No.

A5(i) Name of completed work of project execution in

electrical Transmission or sub-transmission &
distribution sector
(ii) Cost of the project
(iii) % of cost w.r.t. estimated cost of this bid (in %)
A6(i) Date of successful execution of the Contract/Date of
commissioning
A7. CapaO&M in which the Contract was undertaken ○ Prime Contractor
(CheckOne) Partner of JV
Subcontractor
(Tick whichever is
applicable)

A8. Details/documentary evidence submitted in support of

stated experience/Contract
(Documentary evidence, such as copies of contract agreement/ letter of award/ utility
certificates etc., in support of its experience shall be attached with the filled-up format for each
experience/Contract)
Part 1 - Bidding Procedures and Requirements 96

IV. Financial/ Commercial QE Data/ Details/ Documents

Format B: Format for the Bidder (Single Firm / Partner(s) in case of Joint Venture) for
financial/ commercial experience in compliance to para 2.2.1, 2.2.2, 2.2.3 of
Section-2 [In case of Joint Venture bidder, the QR data of each of the partner
(in support of meeting the requirement of para 2.2.4 of Section-2] is also to
furnished, as applicable, using this format.

A1. Name of Bidder/Lead Partner of JV/other partner(s) of

JV
A2. Net-worth in last three years
1. Financial Year 2018-19 : Rs ------ lakhs
2. Financial Year 2019-20 : Rs ------ lakhs
3. Financial Year 2020-21 : Rs ------ lakhs

A3. Minimum Average Annual Turnover (MAAT)

1. Financial Year 2016-17
2. Financial Year 2017-18 : Rs ------ lakhs
3. Financial Year 2018-19 : Rs ------ lakhs
4. Financial Year 2019-20 : Rs ------ lakhs
5. Financial Year 2020-21 : Rs ------ lakhs
: Rs ------ lakhs

A4 liquid assets (LA) and/ or evidence of access to or

availability of credit facilities : Rs ------ lakhs

A4. Details/documentary evidence submitted in support of

stated details

V. We understand that:
Part 1 - Bidding Procedures and Requirements 97

i. . Sub contractors’ experience and resources shall not be taken into account in
determining the bidder’s compliance with qualifying criteria.

ii. One of the partners shall be nominated as lead partner, and the lead partner shall be
authorized to incur liabilities and receive instruction for and on behalf of any and all
partners of the joint venture and the entire execution of the contract including receipt
of payment shall be done exclusively through the lead partner. This authorization shall
be evidenced by submitting a power of attorney signed by legally authorized
signatories of all the partners as per specified format.

iii. All partner of the joint venture shall be liable jointly and severally for the execution of
the contract in accordance with the contract terms and a copy of the agreement entered
into by the joint venture partners having such a provision shall be submitted with the
bid.

VI. We have furnished the following documents/details with Technical Part of our Bid:

2.1 A certificate from banker (as per format) indicating various fund based/non fund based
limits sanctioned to the bidder and the extent of utilization as on date. Such certificate
should have been issued not earlier than three months prior to the date of bid opening.
Wherever necessary Employer may make queries with the Bidders’ bankers.
2.2 The complete annual reports together with Audited statement of accounts of the
company for last five years of its own (separate) immediately preceding the date of
submission of bid.

Note:
(a) In the event the bidder is not able to furnish the information of its own (i.e.
separate), being a subsidiary company and its accounts are being consolidated with its
group/holding/parent company, the bidder should submit the audited balance sheets,
income statements, other information pertaining to it only (not of its
group/Holding/Parent Company) duly certified by any one of the authority [(i)
Part 1 - Bidding Procedures and Requirements 98

Statutory Auditor of the bidder /(ii) Company Secretary of the bidder or (iii) A certified
Public Accountant] certifying that such information/documents are based on theaudited
accounts as the case may be.
(b) Similarly, if the bidder happens to be a Group/Holding/Parent Company, the bidder
should submit the above documents/information of its own (i.e. exclusive of its
subsidiaries) duly certified by any one of the authorities mentioned in Note – 2.3 above
certifying that these information/ documents are based on the audited accounts, as the
case may be.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
 Part 1 - Bidding Procedures and Requirements 99

Form 10
(Appendix to Technical Part of the Bid)

Format of Bought-out & Sub-contracted Items

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

1.0 We hereby furnish the details of major items/ sub-assemblies, we propose to buy from our proposed sub-
vendors/ subcontractors for the purpose of supply of Plant and Installation Services under the subject
Package/ Project:

Sl. Item Description Quantity proposed to Details of the proposed sub-

No. be bought-out/sub- contractor/sub-vendor
contracted Name Nationality
1.
2.
3.
4.
5.
6.

2.0 We hereby declare that, in the event of award of Contract on us, we would not subcontract any
portion of Installation Services under Part II of the Contract (Supply of Installation Services) and
 Part 1 - Bidding Procedures and Requirements 100

any major item other than those mentioned above under Part I of the Contract (Supply of Plant)
without the prior approval of Employer as per the provisions of the Contract. We understand that for
subcontract related to hiring of labour, prior approval of the Employer is not required.

3.0 We hereby declare that total local content that will be sourced in the bid is more than 50% of the total
content required under the project.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 10
1

Form 11
(Appendix to Technical Part of the Bid)

Format of Undertaking on Compliance of Terms & Conditions of the Bidding

Documents including Scope of Work and other related requirements

UNDERTAKING ON COMPLIANCE OF RFB TERMS & CONDITIONS AND OTHER

REQUIREMENTS

(To be submitted on ₹100 Stamp paper issued in the State where Bidder’s office is
located, duly signed by the authorized signatory)

I/We hereby undertake that I/We have examined/ perused, studied and understood the Request
For Bid (RFB) Document in respect of RFB no. dated
and any corrigendum/ addendum/ clarification etc. thereto completely and have
submitted my/our Proposal/ Bid in pursuance to the said RFB document for [insert Package
Name/ Contract Title].

I/We hereby undertake that I/We understand that the scope of Services and other related
requirement under and in pursuance of this RFB are indicative only and not exhaustive in any
manner. I/We understand that the scope of Services may undergo changes as per emerging
requirements of [ Utility/ Discom Name] as specified in the RFB document.

I/We hereby undertake that we shall comply with the scope of Services and other related
requirements and the terms and conditions specified in the RFB document completely and
except as mentioned in the Form 12 (Alternative, Deviations and Exceptions to the
Provisions) hereof, we have no deviations and/or submissions and/or clarifications,
whatsoever of any manner and/or sort and/or kind in this regard.

I/We hereby undertake to provide any further clarifications, details, documents etc. as may be
required without changing the substance of our Proposal.

I/We understand that the [Utility/Discom Name] reserves the right to float a separate Request
For Bid/ Notice Inviting Tender/ Invitation for Bids for the scope of Work and related
requirements as covered under this RFB, irrespective of the outcome of this RFB, and I/We
hereby undertake that we have no objection for the same. I/We understand that in such a case,
I/We shall bid separately in response to such Request For Bid/ Notice Inviting Tender/
Invitation for Bids, and in no case our bid/ Proposal in response to this RFB shall be deemed
as a Proposal/ Bid in response to such Request For Bid/ Notice Inviting Tender/ Invitation for
Bids.
I/We hereby undertake to provide the Plant and Installation Services and undertake to be the
single point of contact for [Utility/Discom Name] for complete Scope of Work and related
Part 1 - Bidding Procedures and Requirements 102

requirements as per the terms and conditions and as specified in this RFB document.

I/We hereby undertake that except as mentioned in the Form 12 (Alternative, Deviations and
Exceptions to the Provisions) hereof, my/our bid is/ deemed to be as per the RFB document
and is accordingly submitted to the [Utility/Discom Name]. In case of a failure to comply
and/or variation [Utility/Discom Name] has the sole discretion not to consider or disqualify
my/our Proposal/ bid for the aforementioned RFB and I/We shall be not have any claim of any
sort/kind/form on the same.
I/We agree to be bound by our Proposal for the period of validity as specified in and required
as per Section 3 of RFB document and it shall remain binding upon us and may be accepted at
any time before the expiration of that validity period as may be extended by us.

I/We hereby attach the duly signed and stamped RFB document as an unconditional
acceptance and compliance of RFB specifications and terms & conditions as part of the
Technical Part of our Bid without any deviations and/or submissions and/or clarifications of
any manner and/or sort and/or kind in this regard, except as indicated in Form 12 (Alternative,
Deviations and Exceptions to the Provisions) hereof from my/our side.

I/We understand that mentioning of any pre-requisites, presumptions, assumptions,

hiding/ twisting/ deletion/ reduction/ manipulation/ disguising of Scope of Works and/or
application features and/or infrastructure and/or project deliverables etc. in any form
and/or by any means and/or under any head shall not be constituted as a part of the Bid/
Proposal and in case of award of the Contract the same shall not be claimed by me/us
while award and/or subsequently providing of Plant and Installation Services/ execution
of work. The decision of [Utility/Discom Name] on such issues shall be binding on me/us
and the same shall not be arbitrated upon by me/us.
I/We hereby undertake that we abide by all the terms and conditions mentioned in the
RFB document along with amendment/corrigendum/ clarification, if any, as confirmed
herein

We also confirm that in case any discrepancies/ inconsistencies and deviations/ omissions/
reservations, except as indicated in Form 12 (Alternative, Deviations and Exceptions to the
Provisions) hereof, is observed in the online Price Part of our Bid, the same shall be deemed
as withdrawn/rectified without any financial implication, whatsoever to [Utility/ Discom
Name].
I/We understand that at any stage during the tenure of the Contract if it is found that any
statement or document submitted by us is false/forged/invalid, [Utility/Discom Name] has
discretion to terminate the Contract and get the Plant and Installation Services delivered /
work done though third party.

I/We hereby affirm that the products and/or Plant and Installation Services offered by us
against this RFb are in compliance to the latest Government of India Guidelines for Make in
Part 1 - Bidding Procedures and Requirements 10
3

India, Domestically manufactured products, Atmanirbhar Bharat and circulars DIPP Office
Memorandum No. P-45021/2/2017-PP (BE-II) date:16th Sept. 2020, & MeitY Circular
No.1(10)/2017-CLES dated 06.12.2019 as issued and amended from time to time and will
remain complied to the same during the duration and execution of this assignment.

I/We also hereby affirm the following:

a) I/ we are not insolvent, in receivership, bankrupt or being wound up, not have our
affairs administered by a court or a judicial officer, not have our business activities
suspended and am/ are not the subject of legal proceedings for any of the foregoing
reasons;
b) I/ we have not, and our directors and officers have not, been convicted of any criminal
offence related to our/ their respective professional conduct or the making of false
statements or misrepresentations as to our/ their qualifications to enter into a
procurement contract within a period of two years preceding the commencement of
this procurement process, or have not been otherwise disqualified pursuant to
debarment proceedings;
c) I/ we do not have a Conflict of Interest in the procurement in question as specified in
the RFB document.
d) I/ we comply with the code of integrity and other requirements as specified in the RFB
document.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 104

Form 12
(Appendix to Technical Part of the Bid)

Format of Alternative, Deviations and Exceptions to the Provisions of RFB

Document

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

The bidder shall itemize any deviation from the Specifications included in his bid. Each item
shall be listed (separate sheets may be used and enclosed with this Attachment) with the
following information:

Sl. Reference clause in Deviation Cost of withdrawal of

No. the Specifications the deviation

The above deviations and variations are exhaustive. We confirm that we shall withdraw the
deviations proposed by us at the cost of withdrawal indicated in this attachment, failing which
our bid may be rejected and Bid Security forfeited.

Except for the above deviations and variations, the entire work shall be performed as per your
specifications and documents. Further, we agree that any deviations, conditionality or
Part 1 - Bidding Procedures and Requirements 10
5

reservation introduced in this Attachment-6 and/or in the Bid form, Price schedules &
Technical Data Sheets and covering letter, or in any other part of the bid will be reviewed to
conduct a determination of the substantial responsiveness of the bid.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
.
Part 1 - Bidding Procedures and Requirements 106
Part 1 - Bidding Procedures and Requirements 107

Form 13
(Appendix to Technical Part of the Bid)

Format of Work Completion Schedule

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

We hereby declare that the following Work Completion Schedule shall be followed by us in
furnishing and installation of the subject Project for the period commencing from the effective
date of Contract to us:

Sl. Period in months from the effective

Description of Work
No. date of Contract
1. Detailed Engineering and drawing submission
a) commencement
b) completion
2. Procurement of equipment/ components &
assembly
a) commencement
b) completion
3. Type Tests
a) commencement
b) completion
Part 1 - Bidding Procedures and Requirements 108

Sl. Period in months from the effective

Description of Work
No. date of Contract
4. Manufacturing

a) commencement

b) completion
5. Shipments & Delivery

a) commencement

b) completion
6. Establishment of site office
7. Installation at Site

a) commencement

b) completion
8. Testing & Pre-commissioning
a) commencement
b) completion
9. Trial Operation
a) commencement
b) completion

Notwithstanding the above we reiterate our compliance to the Time for Completion of the
Facilities/ Works as per the provisions of the RFB document.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:
Part 1 - Bidding Procedures and Requirements 109

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}

Note:Bidders to enclose a detailed network covering all the activities to be undertaken for
completion of the project indicating key dates for various milestones for each phase
constituent-wise.
Part 1 - Bidding Procedures and Requirements 110

Form 14
(Appendix to Technical Part of the Bid)

Format of Guarantee Declaration

NIT/RFB No.: [insert details]
Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

We confirm that the plant/ equipment/ goods/ material offered shall have minimum (or
maximum, as the case may be) of the performance specified in the RFP document/ Employer’s
Requirement/ Specification/ Scope of Work. We further guarantee the performance/ efficiency
of the plant/ equipment/ goods/ material offered in response to RFP document/ Employer’s
Requirement/ Specification/ Scope of Work.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
Part 1 - Bidding Procedures and Requirements 111

#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}
Part 1 - Bidding Procedures and Requirements 112

Form 15
(Appendix to Technical Part of the Bid)

Format of Information regarding Ex-employees

(The information in similar format should be furnished for each partner of joint venture in
case of joint venture bid)

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of the concerned Joint Venture member}

Dear Sir/ Madam,

)

(Information regarding Ex-employees of XXXXX (Name of Employer) in our

Organization)

Dear Sir/ Madam,

We hereby furnish the details of ex-employees of XXXXX (Name of Employer) who had
retired/ resigned at the level of XXXXXX (Define suitable post) from XXXXX (Name of
Employer) and subsequently have been employed by us:

Sl. Name of the person Date of Retirement/ Date of joining and

No. with designation in resignation from designation in our
XXXXX (Name of XXXXX (Name of Organization
Employer) Employer)
Part 1 - Bidding Procedures and Requirements 113

1. ...................... ................................. ...............................

2. ...................... ................................. ...............................

3. ...................... ................................. ...............................

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the concerned member and
authorised signatory as per ITB 19.4, in either case the power of attorney of the
authorized bid signatory (signatories) must be attached}

Note: .
Part 1 - Bidding Procedures and Requirements 114

Form 16
(Appendix to Technical Part of the Bid)

Format for Price Adjustment Data

NIT/RFB No.: [insert details]
Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

We hereby furnish the details of Price Adjustments:

Name of Material*** Price as on 30 days Price as on XX days Variation*

prior to date of bid prior to date of
opening* shipment*
11 KV 185 sqmm XLPE Al 3 NA** NA**
core cable
NA** NA**
11 KV 185 sqmm XLPE
Straight through joint

11 KV 185 sqmm XLPE

Outdoor Cable Box

11 KV 185 sqmm XLPE

Indoor Cable Box

11 KV 240 sqmm XLPE Al 3

core cable

11 KV 240 sqmm XLPE

Straight through joint

11 KV 240 sqmm XLPE

Outdoor Cable Box

11 KV 240 sqmm XLPE

Indoor Cable Box
 Part 1 - Bidding Procedures and Requirements 115

New PSC Pole 10 Mtr

New RSJ Pole 9 Mtr

New RSJ Pole 11 Mtr

SF6 TYPE,3 way Outdoor

with VCB

SF6 TYPE,4 way Outdoor

with VCB

SF6 TYPE,5 way Outdoor

with VCB
D.P. With 11 KV D.O. Fuse (
with A.B. Switch)- 11 MTR
Pole

D.P. With 11 KV D.O. Fuse (

with A.B. Switch)- 9 MTR
Pole

*Detailed calculations as per Appendix-2 of Form 5 to be enclosed

** Not to be filled at the time of bid submission
Part 1 - Bidding Procedures and Requirements 116

*** The materials listed are illustrative, a separate row to be created for each material for
indicating price adjustment

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the concerned member and
authorised signatory as per ITB 19.4, in either case the power of attorney of the
authorized bid signatory (signatories) must be attached}
 Part 1 - Bidding Procedures and Requirements 117

Form 17
(Appendix to Technical Part of the Bid)

Format of Option for Initial Advance (either Interest Bearing Initial Advance or
No Initial Advance) and Information for E-payment, PF details and declaration
regarding Micro/Small & Medium Enterprises

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

I. We have read the provisions in the Bidding Documents regarding the option for advance
payment. Accordingly, we hereby confirm to opt the following:

Interest Bearing Initial Advance

Supply of Plant Portion : Yes* [ ] No* [ ]
Supply of Installation Services Portion : Yes^ [ ] No^ [ ]

(*^ tick ONLY ONE of the selected options)

II. We are furnishing the following details of Statutory Registration Numbers and details of
Bank for electronic payment.

1. Name of the Supplier/ Contractor in

whose favour payment is to be made
Part 1 - Bidding Procedures and Requirements 117

2. Address with PIN Code and State Registered Office:

Branch Office:

Correspondence Address:

3. Status – Company/others
[Declaration of Micro/ Small/ Medium
Enterprise under Micro/ Small &
Medium Enterprises Development Act
2006, if applicable]
4. Permanent Account (PAN) No.

5. Goods and Services Tax Registration

No..

6. PF Registration No. of the Company

7. PF Regional Office covered (with

Address)

8. Name of Contact Person

9. Telephone No(s). Landline(s):

Mobile(s):

Email Email ID :

10. Bank Details for Electronic Payment Name of the Bank:

Part 1 - Bidding Procedures and Requirements 118

Address of Branch:

Account No.:
Type of Account:

[ ] Saving

[ ] Current

11. 9 digit MICR code printed at bottom in

middle, next to cheque no.

12. IFSC (for RTGS)/NEFT Code (to be

obtained from the Bank)

Sample Cancelled Cheque to be

enclosed

We hereby declare that the above information is true and correct and we agree that the payment
on account of this Contract, in the event of award, be made in the above account maintained in
the above mentioned Bank.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].
Part 1 - Bidding Procedures and Requirements 119

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
Part 1 - Bidding Procedures and Requirements 120

Form 18
(Appendix to Technical Part of the Bid)

FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

Dear Sir/ Madam,

Dear Sir / Madam,

1. We confirm that we are solely responsible for obtaining following tax exemptions,
reductions, allowances or benefits in respect of supplies under the subject Package/
Project, in case of award. We further confirm that we have considered the same in our
bid thereby passing on the benefit to XXXXX (Name of Employer) while quoting our
prices. In case of our failure to receive such benefits, partly or fully, for any reason
whatsoever, the Employer will not compensate us.

2. We are furnishing the following information required by the Employer for issue of
requisite certificate if and as permitted in terms of the applicable Govt. of India
policies/procedures (in case of award):

Applicable Act, Sl. No. Description of item Country of Remarks, if any

Notification No. and on which applicable origin
Clause Ref. No.
Part 1 - Bidding Procedures and Requirements 121

(The requirements listed above are as per current Notification of Govt. of India
indicated above. These may be modified, if necessary, in terms of the Notifications.)

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
Part 1 - Bidding Procedures and Requirements 122

Form 19
(Appendix to Technical Part of the Bid)

Format of Bank Guarantee verification Check list

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

(Bank Guarantee verification Check list)

Dear Sir/ Madam
We have ensured compliance to the following checklist in submission of Bank Guarantee :
S. No. Checklist Yes No
1 Does the bank guarantee compare verbatim with standard
proforma for BG?
2(a) Has the executing Officer of BG indicated his name
designation & Power of Attorney No. / Signing power
Number etc. on BG?
2(b) Is each page of BG duly Signed/ initialed by the executants
and last page is signed with full particulars as required in the
standard proforma of BG and under the seal of the bank?
2(c) Does the last page of the BG carry the signatures of two
witnesses alongside the signature of the executing Bank
Manager?
3(a) Is the BG on non-judicial stamp paper of appropriate value?
Part 1 - Bidding Procedures and Requirements 123

3(b) Is the date of sale of non-judicial stamp paper shown on the

BG and the stamp paper is issued not more than Six months
prior to the date of execution of BG?
4(a) Are the factual details such as Bid specification No., LOA
No. contract price, etc, correct?
4(b) Whether Overwriting /cutting, if any on the BG,
authenticated under signature & seal of executants?
5 Is the amount and validity of BG is in line with contract
provisions?
6 Whether the BG has been issued by a Nationalized bank /
Non- Nationalized Bank acceptable to Buyer /Scheduled
Bank in India (the applicability of the bank should be in line
with the provisions of bidding documents)?

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
(Common Seal).…………..........................................
Part 1 - Bidding Procedures and Requirements 124

Appendix to Technical Part

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Electrification works of XXXXXXXX (name of district) district in XXXXX (Name of State) under SYSTEM
IMPROVEMENT SCHEME.

(List of Special Maintenance Tools & Tackles)

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)

Dear Sir,

We are furnishing below the list of special maintenance tools & tackles for various equipment
under the subject project. The prices for these tools & tackles are included in our lumpsum bid
price. We further confirm that the list of special maintenance tools & tackles includes all the
items specifically identified in your bidding documents as brought out below:

--
S.No. For Equipment Item Description Unit Quantity

--

--
Part 1 - Bidding Procedures and Requirements 125

Notwithstanding what is stated above, we further confirm that any additional special
maintenance tools and tackles, required for the equipment under this project shall be furnished
by us at no extra cost to the employer.

Date:....................
(Signature)...................................................……………..
Place:................... (Printed Name)..........................................………………
(Designation)................…………............................……..
(Common Seal).…………........................................……..
Part 1 - Bidding Procedures and Requirements 126

Appendix to Technical Part

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Electrification works of XXXXXXXX (name of district) district in XXXXX (Name of State)

under SYSTEM IMPROVEMENT SCHEME.

(List of Special Maintenance Tools & Tackles)

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)

Dear Sir,

We are furnishing below the list of special maintenance tools & tackles for various equipment
under the subject Project. The prices for these tools & tackles which are to be taken back after
the completion of the work by us are not included in our lumpsum bid price. We further confirm
that the list of special maintenance tools & tackles includes all the items specifically identified
in your bidding documents as brought out below:

(a) .............................

(b) .............................

Date:....................
(Signature)...................................................……………..
Place:...................
(Printed Name)..........................................………………
(Designation)................…………............................……..
(Common Seal).…………........................................……..
Part 1 - Bidding Procedures and Requirements 127

Form 20
(Appendix to Technical Part of the Bid)

Format of Additional Information

NIT/RFB No.: [insert details]

Package Name/ Contract Title: [insert details]

Page of_ pages

Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}

(Additional Information)

Dear Sir/ Madam,

In support of the additional information required as per the Bidding Documents, we furnish
herewith our data/details/documents etc., along with other information, as follows (the
stipulations have been reproduced in italics for ready reference):

1.0 The Bidder shall furnish

A certificate from their Banker(s) (as per prescribed formats in Form 16, Part -3,
Section-8: Contract Forms) indicating various fund based/non fund based limits
sanctioned to the Bidder and the extent of utilization as on date. Such certificate should
have been issued not earlier than three months prior to the date of bid opening.
Wherever necessary the Employer may make queries with the Bidders’ Bankers.
[Reference Part -1, Section 2]

1.1 In accordance with 1.0, certificate(s) from banker as per requisite format, indicating
various fund based/non fund based limits sanctioned to the bidder or each member of
Part 1 - Bidding Procedures and Requirements 128

the joint venture and the extent of utilization as on date is/are enclosed, as per the
following details:

Name of the Bidder/partner of Joint Venture

Name of the Banker by whom certificate issued

Date of certificate (should not be earlier than 3 months

prior to date of bid opening)

Whether fund based/non fund based limits are indicated in

the certificate

Whether extent of utilization is indicated in the certificate

1.2 The Bidder should accordingly also provide the following information/documents (In
case of JV bidders, information should be provided separately for all the Partners
of JV in the given format):

(i) Details of Banker:

Name of Banker
Address of Banker

Telephone No.
Contact Name and Title
Fax No.
E-mail ID

(ii) As per para 1.0, Authorization Letter(s) from the bidder (in case of JV bidder,
from all the partners) addressed to the Banker(s), authorizing XXXXX (Name
Part 1 - Bidding Procedures and Requirements 129

of Employer) to seek queries about the bidder with the Banker(s) and advising
the Banker(s) to reply the same promptly, is/are enclosed as per following
details:

Sl. Letter Ref. Date Addressed to

No. (name of the Bank)

2.0 OTHER INFORMATION

2.1 Current Contract Commitments of works in progress

Bidders (individual firms or each partners of JV) should provide information on their
current commitments on all contracts that have been awarded, or for which a letter of
intent or acceptance has been received, or for contracts approaching completion, but
for which an unqualified, full completion certificate has yet to be issued.

Details of Value of outstanding work Estimated completion date

Contract (Rs.)

2.2 Financial Data :

(In Rs. Millions)
Actual Projection for next
(previous five years) five years
1. Total Assets
2. Current Assets
3. Total Liability
Part 1 - Bidding Procedures and Requirements 130

4. Current Liability
5. Profit before taxes
6. Profit after taxes

3. The information/documentation in support of Bidder’s design infrastructure and

erection facilities and capaO&M and procedures including quality control related to the
work, are enclosed at _[…….] herewith.

4. The CV and experience details of a project manager with 15 years’ experience in

executing such contract of comparable nature including not less than five years as
manager and the CVs of other employees to be deputed for the subject work, are
enclosed at _[…….] herewith.

Dated the ……………. [Insert date of the month] day of ...................... [Insert month, year]
at ...................... [Insert place].

Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
(Common Seal).…………..........................................
Part 1 - Bidding Procedures and Requirements 131

Form 21
(Appendix to Technical Part of the Bid)

Format of Integrity Pact

INTEGRITY PACT

PRE-CONTRACT INTEGRITY PACT

GENERAL

This pre-bid contract Agreement (herein after called the Integrity Pact) is made on
day of the month of 20… , between, on one hand, the [ Utility Name] Acting
through Shri……………………., Designation of the officer, (hereinafter called the
"[UTILITY NAME]”, which expression shall mean and include, unless the context otherwise
requires, his successors in the office and assigns) of the First Part and M/s.
represented by Shri (hereinafter called the
"BIDDER/SUPPLIER”, which expression shall mean and include, unless the context otherwise
requires, his successors and permitted assigns) of the Second Part.

WHEREAS the [UTILITY NAME] propose to procure Plant and Installation Services as per
the Scope of Work Mentioned in the RFB document (hereinafter called the "Facilities”, against
RFB No. […..] for [Package Name/ Contract Title] which expression shall mean and include,
unless the context otherwise requires, any additions & deletions in the said "Facilities”) and
the BIDDER/ Supplier is willing to offer/has offered the said "Facilities”.

WHEREAS the BIDDER/ Supplier is a Private Company/Public Company/LLP/ Government

Undertaking/ Partnership/Proprietorship, constituted in accordance with the relevant law in the
matter and the [UTILITY NAME] is a Ministry /Department of the Government of [ State
Name] /SPSU performing its function on behalf of the Governor of [ State Name].

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free from
any influence/prejudiced dealings prior to, during and subsequent to the currency of the
Contract to be entered into with a view to:-

Enabling the [UTILITY NAME] to obtain the desired "Facilities” at a competitive price in
conformity with the defined specifications by avoiding the high cost and the distortionary
impact of corruption on public procurement, and

Enabling BIDDER/ SUPPLIER to abstain from bribing or indulging in any corrupt practice in
order to secure the contract by providing assurance to them that their competitors will also
abstain from bribing and other practices and the [UTILITY NAME] will commit to prevent
corruption, in any form, by its official by following transparent procedures.
Part 1 - Bidding Procedures and Requirements 132

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:
Commitments of the [UTILITY NAME]

1.
1.1. The [UTILITY NAME] undertakes that no official of the [UTILITY NAME],
connected directly or indirectly with the contract, will demand, take a promise for or
accept, directly or through intermediaries, any bribe, consideration, gift, reward,
favour or any material or immaterial benefit or any other advantage from the
BIDDER/SUPPLIER, either for themselves or for any person, organization or third
party related to the contract in exchange for an advantage in the bidding process, bid
evaluation, contracting or implementation process related to the contract.
1.2. The [UTILITY NAME] will, during the pre-contract stage, treat all
BIDDER/SUPPLIER alike, and will provide to all BIDDER/SUPPLIER the same
information and will not provide any such information to any particular
BIDDER/SUPPLIER which could afford an advantage to that particular
BIDDER/SUPPLIER in comparison to the other BIDDER(S)/SUPPLIER(S).
1.3. All the officials of the [UTILITY NAME] will report the appropriate Government
office any attempted or completed breaches of the above commitments as well as any
substantial suspicion of such a breach.
2. In case any such preceding misconduct on the part of such official(s) is reported by the
BIDDER/SUPPLIER to the [UTILITY NAME] with the full and verifiable facts and the
same is prima facie found to be correct by the [UTILITY NAME], necessary disciplinary
proceedings, or any other action as deemed fit, including criminal proceedings may be
initiated by the [UTILITY NAME] and such a person shall be debarred from further
dealings related to the contract process. In such a case, while an enquiry is being conducted
by the [UTILITY NAME], the proceedings under the contract would not be stalled.
Commitments of BIDDERs/SUPPLIERs

3. The BIDDER/SUPPLIER commits itself to take all measures necessary to prevent corrupt
practices, unfair means and illegal activities during any stage of its bid or during any pre-
contract or post-contract stage in order to secure the contract or in furtherance to secure it
and in particular commit itself to the following:-
3.1. The will not offer, directly or through intermediaries, any bribe, gift, consideration,
reward, favour, any material or immaterial benefit or other advantage, commission,
fees, brokerage or inducement to any official of the [UTILITY NAME], connected
directly or indirectly with the biding process, or to any person, organization or third
party related to the contract in exchange for any advantage in the bidding, evaluation,
contracting and implementation of the contract.
3.2. The BIDDER/SUPPLIER further undertakes that it has not given, offered or promised
to give, directly or indirectly any bribe, gift, consideration, reward, favour, any
Part 1 - Bidding Procedures and Requirements 133

material or immaterial benefit or other advantage, commission, fees, brokerage, or

inducement to any official of the [UTILITY NAME] or otherwise in procuring the
Contract of forbearing to do or having done any act in relation to the obtaining or
execution of the contract or any other contract with the Government for showing or
forbearing to show favour or disfavor to any person in relation to the contract or any
other contract with the Government.
3.3. The BIDDER/SUPPLIER shall disclose the name and address of agents and
representatives and Indian BIDDERSs shall disclose their foreign principals or
associates.
3.4. The BIDDER/SUPPLIER shall disclose the payments to be made by them to
agents/brokers or any other intermediary, in connection with this bid/contract.
3.5. The BIDDER/SUPPLIER further confirms and declares to the [UTILITY NAME] that
he BIDDER/SUPPLIER is the original manufacture/Integrator/authorized government
sponsored export entity of the defense stores and has not engage any individual or firm
or company whether Indian or foreign to intercede, facilitate or in any way to
recommend to the [UTILITY NAME] or any of its functionaries, whether officially or
unofficially to the award of the contract to the BIDDER/SUPPLIER, nor has any
amount been paid. Promised or intended to be paid to any such individual, firm or
company in respect of any such intercession, facilitation or recommendation.
3.6. The BIDDER/SUPPLIER, either while presenting the bid or during pre-contract
negotiations or before signing the contract, shall disclose any payment he has made, is
committed to or intends to make to officials of the [UTILITY NAME] or their family
members, agents, brokers or any other intermediaries in connection with the contract
and the details of services agreed upon for such payments.
3.7. The BIDDER/SUPPLIER will not collude with other parties interested in the contract
to impair the transparency, fairness and progress of the bidding process, bid
evaluation, contracting and implementation of the contract.
3.8. The BIDDER/SUPPLIER will not accept any advantage in exchange for any corrupt
practice, unfair means and illegal activities.
3.9. The BIDDER/SUPPLIER shall not use improperly, for purpose of competition or
personal gain, or pass on to others, any information provided by the [UTILITY
NAME] as part of the business relationship, regarding plans, technical proposal and
business details, including information contained in any electronic data carrier. The
BIDDER/SUPPLIER also undertakes to exercise due and adequate care lest any such
information is divulged.
3.10. The BIDDER/SUPPLIER commits to refrain from giving any complaint directly or
through any other manner without supporting it with full and verifiable facts.
3.11. The BIDDER/SUPPLIER shall not instigate or cause to instigate any third person to
commit any of the actions mentioned above.
3.12. If the BIDDER/SUPPLIER or any employee of the BIDDER/SUPPLIER or any
person acting on behalf of the BIDDER/SUPPLIER, either directly or indirectly, is a
relative of any of the officers of the [UTILITY NAME], or alternatively, if any
relatives of an officer of the [UTILITY NAME] had financial interest/stake in the
Part 1 - Bidding Procedures and Requirements 134

BIDDER’s/SUPPLIER’s firm, the same shall be disclosed by the

BIDDER/SUPPLIER at the time of filling of tender.

The term ‘relative’ for this purpose would be as defined in Section 6 of the Companies
Act 1956.

3.13. The BIDDER/SUPPLIER shall not lend to or borrow any money from or enter into
any monetary dealings or transactions, directly or indirectly, with any employee of the
[UTILITY NAME].

4. Previous Transgression
4.1. The BIDDER/SUPPLIER declares that no previous transgression occurred in the last
three years immediately before signing of this Integrity Pact with any other company
in any country in respect of any corrupt practices envisaged hereunder or with any
Public Sector Enterprise in India or any Government Department in India that could
justify B1DDER's/SUPPLIER’s exclusion from the tender process.
4.2. The BIDDER/SUPPLIER agrees that if it makes incorrect statement on this subject,
BIDDER can be disqualified from the tender process or the contract, if already
awarded, can be terminated for such reason.

5. Earnest Money (Security Deposit) (If applicable as per ITB Clause 18)
5.1. While submitting commercial bid, the BIDDER/SUPPLIER deposit an amount
(as specified in TENDER) as Earnest Money/Security, Deposit, with the
[UTILITY NAME] through any of the following instruments:
5.1.1. Bank Draft or a Pay Order in favour of ‘[ Utility name ]’ payable at [ ….]
5.1.2. A confirmed guarantee by an Indian Nationalized Bank, promising payment of
the guaranteed sum to the [UTILITY NAME] on demand within three working
days without any demur whatsoever and without seeking any reasons whatsoever.
The demand for payment by the [UTILITY NAME] shall be treated as conclusive
proof of payment.
5.1.3. Any other mode or through any other instrument (to be specified in the TENDER.
5.2. The Earnest Money/ Security Deposit shall be valid as per terms of TENDER.
5.3. In the case of successful BIDDER/SUPPLIER, a clause would also be incorporated in
the Article pertaining to Performance Bond in the procurement Contract that the
provisions of Sanctions for violation shall be applicable for forfeiture of Performance
Bond in case of a decision by the [UTILITY NAME] to forfeit the same without
assigning any reason for imposing sanction for violation of this Pact.
5.4. No interest shall be payable by the [UTILITY NAME] to the BIDDER/SUPPLIER on
Earnest Money/Security Deposit for the period of its currency.

6. Sanctions for Violations

6.1. Any breach of the aforesaid provisions by the BIDDER/SUPPLIER or anyone
employed by it or acting on its behalf (whether with or without the knowledge of the
Part 1 - Bidding Procedures and Requirements 135

BIDDER/SUPPLIER/SUPPLIER) shall entitle the [UTILITY NAME] to take all or

any one of the following actions, wherever required:-
6.1.1. To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER/SUPPLIER. However, the
proceedings with the other BIDDER(s) would continue.
6.1.2. The Earnest Money Deposit (in pre-contract stage) and/or Security
Deposit/Performance Bond (after the contract is signed) shall stand forfeited
either fully or partially, as decided by the [UTILITY NAME] and the [UTILITY
NAME] shall not be required to assign any reason, therefore.
6.1.3. To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER.
6.1.4. To recover all sums already paid by the [UTILITY NAME], and in case of the
Indian BIDDER/SUPPLIER with interest thereon at 2% higher than the prevailing
Prime Lending Rate of State of India, while in case of a BIDDER/SUPPLIER
from a country other than India with Interest thereon at 2% higher than the
LIBOR. If any outstanding payment is due to the BIDDER from the [UTILITY
NAME] in connection with any other contract for any other stores, such
outstanding payment could also be utilized to recover the aforesaid sum and
interest
6.1.5. To encash the advance bank guarantee and performance bond/warranty bond, if
furnished by the BIDDER/SUPPLIER, in order to recover the payments, already
made by the [UTILITY NAME], along with interest.
6.1.6. To cancel all or any other contracts with the BIDDER/SUPPLIER. The BIDDER
shall be liable to pay compensation for any loss or damage to the [UTILITY
NAME] resulting from such cancellation/rescission and the [UTILITY
NAME]/PRINCIPAL shall be entitled to deduct the amount so payable from the
money(s) due to the BIDDER/SUPPLIER.
6.1.7. To debar the BIDDER/SUPPLIER from participating in future bidding processes
of the Government of India [UTILITY NAME]/PRINCIPAL for a minimum
period of five years, which may be further extended at the discretion of the
[UTILITY NAME].
6.1.8. To recover all sums paid in violation of this Pact by BIDDER/SUPPLIER (s) to
any middlemen or agent or broken with a view to securing the contract.
6.1.9. In cases where irrevocable Letters of Credit have been received in respect of any
contract signed by the [UTILITY NAME] with the BIDDER/SUPPLIER, the
same shall not be opened.
6.1.10. Forfeiture of performance Bond in case of a decision by the [UTILITY
NAME] to forfeit the same without assigning any reason for imposing for sanction
for violation of this pact.
6.2. The [UTILITY NAME] will be entitled to take all or any of the actions mentioned at
para 6.1 (i) to (x) of this Pact also on the Commission by the BIDDER/SUPPLIER or
anyone employed by it or acting on its behalf (whether with or without the knowledge
of the BIDDER/SUPPLIER), of an offence as defined in Chapter IX of the Indian
Part 1 - Bidding Procedures and Requirements 136

Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted
for prevention of corruption.
6.3. The decision of the [UTILITY NAME] to the effect that a breach of the provisions of
this pact has been committed by the BIDDER/SUPPLIER shall be final and conclusive
on the BIDDER/SUPPLIER. However, the BIDDER/SUPPLIER can approach the
Independent Monitor(s) appointed for the purposes of this Pact.

7. deleted
7.1. deleted

8. Independent Monitors
8.1. The [UTILITY NAME] has appointed Independent Monitors (hereinafter referred to
as Monitors) for this Pact in consultation with the Central Vigilance Commission
(Names and Addresses of the Monitors shall be published subsequently by [UTILITY
NAME]).
8.2. The task of the Monitors shall be to review independently and objectively, whether
and to what extent the parties comply with the obligations under this Pact.
8.3. The Monitors shall not be subject to instructions by the representatives of the parties
and perform their functions neutrally and independently.
8.4. Both the parties accept that the Monitors have the right to access all the documents
relating to the project/procurement, including minutes of meetings.
8.5. As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he
will so inform the Authority designated by the [UTILITY NAME].
8.6. The BIDDER/SUPPLIER(s) accepts that the Monitors has the right to access without
restriction to all project documentation of the [UTILITY NAME] including that
provided by the BIDDER/SUPPLIER. The BIDDER/SUPPLIER will also grant the
Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to
Subcontractors. The Monitor shall be under contractual obligation to treat the
information and documents of the BIDDER/SUPPLIER/Subcontractors(s) with
confidentially.
8.7. The BUYER will provide to the Monitors sufficient information about all meetings
among the parties related to the Project provided such meetings could have an impact
on the contractual relations between the parties. The parties will offer to the monitor
the option to participate in such meetings.
8.8. The Monitor will submit a written report to the designated Authority of [UTILITY
NAME] /Secretary in the Department/ within 8 to 10 weeks from the date of reference
or intimation to him by the [UTILITY NAME]/BIDDER/SUPPLIER and, should the
occasion arise, submit proposals for correcting problematic situations.

9. Facilitation of Investigation
In case of any allegation of violation of any provisions of this Pact or payment of commission,
the [UTILITY NAME] or its agencies shall be entitled to examine all the documents including
Part 1 - Bidding Procedures and Requirements 137

the Books of Accounts of the BIDDER/SUPPLIER and the BIDDER/SUPPLIER shall provide
necessary information and documents in English and shall extend all possible help for the
purpose of such examination.

10. Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the
[UTILITY NAME].

11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal action that
may follow in accordance with the provisions of the any extent law in force relating to any
civil or criminal proceedings.

12. Validity
12.1. The validity of this Integrity Pact shall be from the date of its signing and extend up
to 5 years or the complete execution of the contract to the satisfaction of both the
[UTILITY NAME] and the BIDDER/SUPPLIER, including warranty period,
whichever is later. In case BIDDER/SUPPLIER is unsuccessful, this Integrity Pact
shall expire after six months from the date of the signing of the contract.
12.2. Should one or several provisions of this Pact turn out to be invalid; the remainder of
this Pact shall remain valid. In this case, the parties will strive to come to an agreement
to their original intentions.

13. The parties hereby sign this Integrity Pact at on

Signed on ......................(Insert the Date)

Signature (of Bidder’s authorized Bid Signatory)# {In full and initials}:

Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
CapaO&M: {insert the person’s capaO&M to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorised signatory as
per ITB 19.4, in which case the power of attorney to sign on behalf of all members shall
be attached}
Witness
1.
Part 1 - Bidding Procedures and Requirements 138

2.

[UTILITY NAME]L
Name of the Officer
Designation
Deptt/MINISTRY/PSU

Witness
1.
2.

* Provision of these clauses would need to be amended/deleted in line with the policy of the
[UTILITY NAME] in ¬regard to involvement of Indian agents of foreign supplies.
 Part 1 – Bidding Procedures and Requirements 139

Section - 5 : Bidding Forms - Financial Part of the Bid

INSTRUCTIONS TO BIDDERS: The bidder must fill and submit the price schedules online as specified in BDS.

1. Illustration of Price schedule (Supply of plant):

Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable,
with Ring Main Units (RMU), in various subdivisions of NADIAD O&M Circle in MGVCL under
S.I. Scheme for FY 2023-24

(Schedule of rates and prices)

Ex-works supply of
Materials

Bidder's Name &

Address:
All prices in
Indian Rupees
A. Name of Work
Line Description of Unit Quantity Unit Total Unit Price for Total Price for GST GST Total
Item Goods Ex- Ex- inland inland payable payable Price
No. work work transportation transportation on the on the per
s s and other and other price price line
price price services services quoted quoted if item
required in required in if Contract
India to India to Contract is
convey the convey the is awarded
Goods to their Goods to their
Part 1 - Bidding Procedures and Requirements 140

final final awarded (Amount

destination destination (%) )

1.00 Item no. 1

1.01 1….. No
1.02 2….. No
1.03 3….. No
1.04 4…… No

Similarly, for every work, similar separate formats are provided in the Price Bid Schedules.
Part 1 - Bidding Procedures and Requirements 141

2. Illustration of Price schedule (Supply of installation services):

Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable, with Ring Main Units (RMU), in
various subdivisions of NADIAD O&M Circle in MGVCL under S.I. Scheme for FY 2024-25

(Schedule of rates and prices)

Bidder's Name & Address:

Installation / Erection Charges :

All prices
in Indian
Rupees
G HIGH VOLTAGE
DISTRIBUTION SYSTEM
(HVDS)
Servic Description of Related Services Unit Quantity Unit price GST payable on GST payable on Total
e No. (excludes inland transportation the price quoted the price quoted if Price per
and other services required in if Contract is Contract is line item
India to convey the goods to their awarded (%) awarded (Amount)
final destination)
1 2 3 4 5 6 7 8
1.00 Item no. 1
1.01 1….. No
1.02 2….. No
1.03 3….. No
 Part 1 - Bidding Procedures and Requirements 142

3. Illustration of Price schedule (Grand Summary):

Schedule-3
Creation of Robust Network for 11 KV XLPE HT Cable with Under Ground /Over Head Cable, with Ring Main Units (RMU), in various
subdivisions of NADIAD O&M Circle in MGVCL under S.I. Scheme for FY 2024-25

(GRAND SUMMARY)

Bidder's Name and Address:

Sl. No. Description Total Price (Rs.)

1 TOTAL SCHEDULE NO. 1

Plant and Equipment
2 TOTAL SCHEDULE NO. 2
Installation / Erection Charges
3 TOTAL [1+2]

4 Discount offered by Bidder(If any)

5 Schedule No 3: GRAND TOTAL [3 - 4]

Date: Signature:

Place: Printed Name:

Designation:

Common Seal:
Part 1 - Bidding Procedures and Requirements 143
Price Bid for UG work Supply

GST
Unit Price for GST payable
Unit Total Price for payable on Total
Total inland on the price
Line Ex- inland the price Price
Ex- transportation quoted if
Item Description of Goods Unit Quantity work transportation quoted if per
No. work and other Contract is
s and other services Contract is line
s price services required awarded
price required in awarded item
in (Amount)
(%)
RMU (Non-Motorised)
1.00
supply & fixing
SF6 TYPE,2 way Outdoor
1.1 No 5
with VCB
SF6 TYPE,3 way Outdoor
1.1 No 8
with VCB
SF6 TYPE,4 way Outdoor
1.2 No 1
with VCB
SF6 TYPE,5 way Outdoor
1.3 No 0
with VCB
2.00 UG cable item 0
2.10 240 mm2 Mtr 85468
11KV Indoor Cable Box 240
2.1.1 No 236
mm 2
11KV Outdoor Cable Box
2.1.2 No 365
240 mm 2
11KV Straight through
2.1.3 No 352
joints 240 mm 2
Supply of HDPE pipe for
laying 11KV XLPE cable
2.1.4 110mm nominal diameter RMtr 57024
& 5.3 to 6 mm thickness as
per IS:4984
Supply of medium grade GI
pipe of size 4"
2.1.5 dia.(Including clamping the No 1238
cable with pole), length of
pipe 3mtrs
2.2 185 mm 2 Mtr 0
11KV Indoor Cable Box 185
2.2.1 No 0
mm 2
11KV Outdoor Cable Box
2.2.2 No 0
185 mm 2
11KV Straight through
2.2.3 No 0
joints 185 mm 2
Supply of HDPE pipe for
2.2.4 RMtr 0
laying 11KV XLPE cable
Part 1 - Bidding Procedures and Requirements 144
GST
Unit Price for GST payable
Unit Total Price for payable on Total
Total inland on the price
Line Ex- inland the price Price
Ex- transportation quoted if
Item Description of Goods Unit Quantity work transportation quoted if per
No. work and other Contract is
s and other services Contract is line
s price services required awarded
price required in awarded item
in (Amount)
(%)
110mm nominal diameter
& 5.3 to 6 mm thickness as
per IS:4984
Supply of medium grade GI
pipe of size 4"
2.2.5 dia.(Including clamping the No 0
cable with pole), length of
pipe 3mtrs
3.0 Erection of New RSJ Pole 0
3.1 9mtr No 30
3.2 11 mtr No 10
3.3 10 mtr PSC Pole No 0
DOUBLE POLE STRUCTURE
WITH 11KV A.B.SWITCH &
H.G. FUSE ON 9MTR RSJ
POLE (Including all
3.40 Nos. 14
Fabrications, Guy sets,
Earthings, etc as per
Technical specification and
Technical Drawigs
Part 1 - Bidding Procedures and Requirements 145
Price Bid For UG Labour work

GST
GST payable
payable on
on the price
Description of Related Services (excludes inland transportation and the price Total
Service quoted if
No.
other services required in India to convey the goods to their final Unit
Quantity
Unit price quoted if Price per
destination) Contract is
Contract is line item
awarded
awarded
(Amount)
(%)
OH HT LABOUR

Installation of DOUBLE POLE STRUCTURE WITH 11KV

A.B.SWITCH & H.G. FUSE ON 9MTR RSJ POLE (Including all
2.00 Nos. 10
Fabrications, Guy sets, Earthings, etc as per Technical
specification and Technical

DISMENTALING OF PSC POLE Nos. 1034

DISMENTALING OF RSJ POLE Nos. 320
DISMENTALLING OF 30MM2 ACSR/34MM2,55MM2 AAA
Km 2.44
CONDUCTOR
DISMENTALING OF 100MM2 ACSR/AAAC CONDUCTOR Km 0

DISMENTALLING OF 11KV ABC (RURAL) Km 0.15

RMU 0
1.00 Plinth for RMU 0
1.1 SF6 TYPE,2 way Outdoor with VCB No 5
1.2 SF6 TYPE,3 way Outdoor with VCB No 8
1.3 SF6 TYPE,4 way Outdoor with VCB No 1
1.4 SF6 TYPE,5 way Outdoor with VCB No 0
11KV UG Cable 0
Survey, route alignment & pole spotting, preparation of
1.00 survey report and uploading in the web portal after approval Km 83.86
of Project Manager
2.00 UG cable item 0
Laying/Relaying of cable in Cable trench & from ground level to pole
2.3 MTR 25582
structure for providing outdoor cable joints. (All size)
2.4 11KV Indoor Cable Box All size No 274
2.5 11KV Outdoor Cable Box All size No 403
2.6 11KV Straight through joints All size No 420
Part 1 - Bidding Procedures and Requirements 146
GST
GST payable
payable on
on the price
Description of Related Services (excludes inland transportation and the price Total
Service quoted if
No.
other services required in India to convey the goods to their final Unit
Quantity
Unit price quoted if Price per
destination) Contract is
Contract is line item
awarded
awarded
(Amount)
(%)
Laying of U/G 11KV XLPE cable by Push & Pull method (BY Horizontal
Directional MACHINE)thru with HDPE pipe110mm Diameter,6mm
2.7 thickness or 6" or 4" diameter GI Pipe without damaging surface of MTR 60386
the road by horizontal boring / drilling method (Excluding cost of
HDPE pipe or 6" or 4"GI Pipe) as per Drawing and specification

Supply & fixing labour charge for providing Bricks (size 9"X
4"X3")layer (4" side layer 10 Nos of Bricks per meter length of cable
Top side + 9" side layer 4.5 nos X 2 side=10+9=19 Nos /Running
Meter) for 11KV XLPE Cable Mechanical protection (only top sied Nos. 10864
layer) at cable ring (loop) location, as per instruction of Engineer in
Charge @ Rs. 4/- per Bricks current market rate F.O.R Site delivery.
(109+44+100+100+114)
Part 1 - Bidding Procedures and Requirements 147
Price Bid For MVCC work Supply

GST
GST
payable
payable
Unit Price for Total Price on the
Unit Total on the Total
inland for inland price
Ex- Ex- price Price
Sr. DESCRIPTION OF EQUIPMENT / transportation transportation quoted
UNIT QUANTITY work work quoted if per
No. MATERIAL and other and other if
s s Contract line
services services Contract
price price is item
required in required in is
awarded
awarded
(Amount)
(%)
Supply of new pole, wherever required
in mid- span to reduce span length/
Replacement of old deteriorated pole/
1 shifting of line for existing 11 KV
overhead line as per technical
specification, approved drawings and
scope of work
8 meter long /200 KG PSC Poles (PSC Pole as
1.1 No 35
per state practice)
11 m long H-Beam 116X110 mm, 23 kg/mtr
1.2 No 24
(RSJ Pole as per state practice)
1.3 CAUTION & DANGER BOARD. No 85
Barbed wire for anticlimbing device (1.591
1.4 MT 0.093869
kg/anticlimbing device)
Pre-fabricated galvanized steel items
for overhead structures as per technical
specifications, approved drawing &
2 0
scope of work including galvanized steel
nut & bolts as per technical
specifications & GTP.
2.1 11KV V Cross Arms No 41
2.2 Back Clamp for fixing cross arm (Side clamp) No 41
2.3 HT Top filling with Nut bolts No 41
11 KV Polymer Pin
3-A No 147
Insulators
Strain Insulators (Disc Insulator with
3-B No 12.25
Hardware)
Part 1 - Bidding Procedures and Requirements 148
GST
GST
payable
payable
Unit Price for Total Price on the
Unit Total on the Total
inland for inland price
Ex- Ex- price Price
Sr. DESCRIPTION OF EQUIPMENT / transportation transportation quoted
UNIT QUANTITY work work quoted if per
No. MATERIAL and other and other if
s s Contract line
services services Contract
price price is item
required in required in is
awarded
awarded
(Amount)
(%)
Supply of Material for new GUY SET
WITH PRE- FORMED FITTING, Anchor
Rod/Guy Rod - 1 No, Turn Buckle - 1 No,
Eye Bolt /I- Rod - 1 No, Stay wire - 7/12
4 Set 0
- 2.5 kg, HT Guy Insulator - 1 No, Guy
Clamp - 1 Pair, Nut - Bolt (65x16 mm)-2
Nos.- as per Requirement etc. As per
approved drawing
Supply of Material for Coil type Earthing
consist ofSupply of Material for Coil
type Earthing consist of (a) 8 SWG GI
wire for earthing coil- 1.7 Kg (b) Rigid
PVC Pipe -20mm dia (1.5 Mtr) - 1 No (C)
5 Earthing Bolt- 1 No (d) GI Wire No. 8 set 59
From Pole Top to Earthing Coil- 1.06
Kg including cost ofCoal Salt etc. (20 KG
SALT + 20 KG COAL) as per approved
drawings, technical specifications and
scope of work.
Supply of 11 kV Medium Voltage
Covered Conductor (MVCC) with
6 accessories as per technical 0
specifications, approved drawings and
scope of work.
11 kV Medium Voltage Covered Conductor
6.1 (MVCC) with AAAC 55 CKM 0
MM2 base Conductor. (CKm=Km/3)
11 kV Medium Voltage Covered Conductor
6.2 (MVCC) with AL-59-ACS 55 MM2 base CKM 0
Conductor. (CKm=Km/3)
Wedge Type Tension
6.3 No 0
Assembly with IPC
6.4 Helical Tie No 0
6.5 Surge Arrestor No 0
Part 1 - Bidding Procedures and Requirements 149
GST
GST
payable
payable
Unit Price for Total Price on the
Unit Total on the Total
inland for inland price
Ex- Ex- price Price
Sr. DESCRIPTION OF EQUIPMENT / transportation transportation quoted
UNIT QUANTITY work work quoted if per
No. MATERIAL and other and other if
s s Contract line
services services Contract
price price is item
required in required in is
awarded
awarded
(Amount)
(%)
6.6 Tension Joints No 0
6.7 Covered to Covered conductor IPC No 0
"Supply of Material for Guarding under HT
line passing through road crossing, river
crossing and village/city street,
per Km required items are as follows
a) M.S.Angle 50x50x6mm - 1.55 Mtr for
guarding Angle cross arm/Guarding Channel -
50 No
7 km 0
b) D clamp( Flat Bar of size 50X6) with 2 no of
Bolts & Nuts - 65x16mm - 50 No
c) G.I.WIRE NO.10 (3.15 MM) - 37.5 Kg
d) G.I. WIRE NO. 8 - 237.5 Kg
e) Alu. Binding wire - 5 Kg
as per approved drawings, technical
specifications and scope of work"
Part 1 - Bidding Procedures and Requirements 150
Price Bid for MVCC Labour work

GST
GST
payable
payable
on the
on the
price Total
price
Sr. Unit quoted Price
DESCRIPTION OF EQUIPMENT / MATERIAL Unit Quantity quoted if
No. price if per line
Contract
Contract item
is
is
awarded
awarded
(Amount)
(%)
Survey, route alignment & pole spotting, Tree cutting and
1 compensation, preparation of survey report and updation in Geo Urja CKm 5.34
after approval of Project Manager
2 Erection of Poles and its related activities 0
Erection of psc poles of 8 mt./200 kg including excavation of pit and refilling of
earth, fixing of cross arms, top fitting clamps, anti- climbing devices with
2.1 barbed Standard specification wire, insulators etc. Complete and painting of No 84
fabricated materials used on the poles and numbering with cost of paint as per
Standard specification

Erection of steel poles of 11 meters including excavation of pit and refilling of

earth with concreting (CC M20 grade as per MGVCL specs.), fixing of cross
2.2 arms, top fitting clamps, anti- climbing devices with barbed wire, danger board, No 24
insulators etc. Complete and painting of steel pole, fabricated materials used
on the pole and numbering with cost of paint as per standard specification

Installation of GUY SET WITH PRE- FORMED FITTING, Anchor Rod/ Guy
Rod - 1 No, Turn Buckle - 1 No. Eye Bolt/I Rod - 1 No, stay wire - 7/12 -
3 Set 25
2.5 kg, HT Guy Insulator - 1 No, Guy Clamp - 1 Pair, Nut -Bolt (65x16
mm)-2 Nos.-as per Requirement etc. As per approved drawing

Installation of Coil Type Earthing consist of (a) 8 SWG GI wire for

earthing coil- 1.7 Kg (b) Rigid PVC Pipe -20mm dia (1.5 Mtr) - 1No (c)
Earthing Bolt- 1 No (d) GI Wire No.8 From Pole Top to Earthing Coil-
4 1.06 Kg including cost of Coal Salt etc. (20 KG SALT + 20 KG COAL) using Set 0
existing earthing pit as per approved drawings, technical specifications
and scope of work by removing and crediting old earthing coil/plate
and earth wire to the concerned Division store through subdivision.
Part 1 - Bidding Procedures and Requirements 151
GST
GST
payable
payable
on the
on the
price Total
price
Sr. Unit quoted Price
DESCRIPTION OF EQUIPMENT / MATERIAL Unit Quantity quoted if
No. price if per line
Contract
Contract item
is
is
awarded
awarded
(Amount)
(%)
Installation of 11 kV Medium Voltage Covered Conductor (MVCC) with
5 accessories as per technical specifications, approved drawings and 0
scope of work.
11 kV Medium Voltage Covered Conductor (MVCC) with AAAC 55 MM2 base
5.1 CKm 140
Conductor (CKm=Km/3)
11 kV Medium Voltage Covered Conductor (MVCC) with AL-59-ACS 55 MM2
5.2 CKm 0
base Conductor. (CKm=Km/3)

Removal / Dismantling of ex. HT Line conductor (All Size), Removal of

6 Hardware and Crediting to store including transportation as Km 2.8
REQUIRED & DIRECTED BY ENGINEER-IN- CHARGE.

Installation of Guarding under HT line passing through road

7 crossing, river crossing and village/city street as per technical Km 0
specifications, approved drawings and scope of work.
COST OF CONCRETING C.C. M-20 GRADE (for all the steel
8 poles and As per requirement for PSC poles as per the instruction CMT 37.51
of Engineer in charge)