ANKYMARA’S ENCHANTED EVENTS

“EVENTS THAT MATTER”

Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

EST.2005
ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

TABLE OF CONTENTS
Company Profile
Organizational Chart
Event Concept
Proposal Letter
Budgetary Requirements
Event Program
Floor Plan
Checklist
Calendar od Activities
SWOT Analysis
Letter of Agreement
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

COMPANY PROFILE

Ankymara’s Enchanted Events

“EVENTS THAT MATTER”

Ankymara's Enchanted Events is a premier event planning company

established in 2003, dedicated to transforming ordinary celebrations into
extraordinary experiences. Specializing in customized event design, coordination,
and execution for birthdays, weddings, corporate events, and more, the company
strives to achieve a 95% client satisfaction rate by turning visions into reality. With
over 20 years of experience, Ankymara ensures seamless, creative, and personalized
events delivered on time and beyond expectations. Anchored in its mission to make
every occasion unforgettable, the company continues to create magical moments
that leave lasting impressions.

HISTORY
Ankymara's Enchanted Events was founded in 2003 from a heartfelt desire to
make celebrations truly special. It all began when the founder, excited to celebrate a
birthday with family, found the day lacking in the decorations and festive spirit they
had envisioned. The disappointment of that moment inspired a mission to create
beautiful, memorable celebrations that bring joy to every occasion. With a
dedication to transforming ordinary gatherings into magical experiences, Ankymara's
Enchanted Events was born. Since then, it has grown into a brand known for creating
unique, enchanting events that leave lasting memories
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Vision:
To be the leading event planning company that transforms dreams into
enchanting realities, creating unforgettable experiences for our clients and their
guests.

Mission:
At Ankymara’s Enchanted Events, we strive to provide exceptional event
planning and management services that reflect the unique style and vision of our
clients. Our dedicated team is committed to delivering enchanting experiences
through creativity, attention to detail, and unparalleled customer service, ensuring
every event is magical and memorable.

Goals:
 To establish Ankymara’s Enchanted Events as a trusted, go-to brand for high-
quality, enchanting event services.
 To foster lasting relationships with our clients, who feel supported and
celebrated through each step of their event journey.
 Continuously improve, expand our range of services, innovate and
incorporate the latest trends in event planning to keep our services fresh and
exciting.

Objectives:
 Collect feedback from clients after each event to assess satisfaction and areas
for improvement and post two event highlights on social media each week to
increase online visibility.
 Train all staff on customer service and event setup within their first three
months of employment.
 Establish a “special requests” service to cater to personalized client needs,
aiming to offer it for 100% of events booked.

Client Demographic:

This event signifies to all ages and it also suitable for local events. This
event serves a quality services that make your dreams become reality.
ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

LOCATION MAP
ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

ORGANIZATIONAL CHART
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

PROPOSAL LETTER

November 20, 2025

Ms. Jessel M. Abata

Instructor
Mindoro State University - Calapan City Campus
Masipit, Calapan City

Ma’am,

Ankymara’s Enchanted Events, a company renowned for delivering

organized and impactful gatherings, with a proven track record of creating
engaging and seamless events tailored to the unique needs of academic and
professional communities, our team is committed to ensuring the success of
this initiative.

We intend to be the host of your Research and Innovation Meeting on

March 15,2025 at Audio – Visual Room (AVR), Mindoro State University
Calapan City Campus. This event will commence at 8:45 AM and is expected
to conclude by 4:00PM, our team is commited to ensuring the successing of
this initiative.
For the records, we are proud to be recognized as a leader in event
management, consistently delivering world-class experiences that combine
creativity, precision, and professionalism. Additionally, our team members are
certified under National Certificate III in Event Management Services,
ensuring that every event we handle is executed with the highest level of
expertise and adherence to industry standards.

We are confident that this event will provide an excellent opportunity to

align research goals and foster innovation within the academic community.
Your support and guidance will be invaluable in ensuring its success. Please
let us know of any suggestions or additional requirements you may have to
enhance this initiative. Please feel free to contact me at 09664783515 or via
facebook page @Ankymara’s Enchanted Events for further discussion.

Thank you for considering this proposal. We eagerly anticipate the opportunity
to collaborate and make this event a success.

Sincerely,

VILLASUR, MARY RUTH L.

Event Director
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Event Concept

This event aims to foster cross-departmental collaboration to

drive innovative research aligned with industry trends, aligning with our
company’s mission to create impactful, high-quality events that
facilitate growth and connection. Participants will explore funding
opportunities, share best practices, and set focused goals for research
projects, strengthening the university’s reputation and supporting our
shared mission of advancing knowledge and innovation.

Event Brief:

What: Research and Innovation Meeting

Who: This event will be attended by 32 participants including
University President Deans and Vice Deans Department Heads and
Professors Faculty Researchers Innovation and Research Office
Representatives Selected graduate students involved in research (if
applicable)
Where: Audio-Visual Room (AVR), Mindoro State University Calapan
City Campus
When: Date: March 15, 2025, Time: 8:45 AM – 4:00 PM
How much: Php 250,000

Objectives:
 Facilitate knowledge exchange among researchers and
innovators.
 Promote collaboration and interdisciplinary partnerships.
 Showcase cutting-edge technologies and trends
 Ensure a professional and seamless event experience.
 Enhance networking and professional development
opportunities.
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Research and Innovation Meeting Program

March 15, 2025, Time: 8:45 AM – 4:00 PM
Audio-Visual Room (AVR), Mindoro State University - Calapan City Campus
TIME ACTIVITIES PERSON’S INVOLVED
8:45- AM – Registration Guests
9:00 AM
9:01 AM – Opening Remarks Speaker:
9:15 AM Dr. Enya Marie D. Apostol
University President
9:16 AM – Meeting Agenda Overview Speaker:
9:30 AM Leonel C. Mendoza
Dean of Research & Development
9:31 AM – Session 1: Current Research Speakers:
10:30 AM Projects Showcase Mac D. Magasca
Department Heads/Lead Researchers
10:31 AM – Coffee Break
10:45 AM
10:46 AM – Session 2: Innovation and Moderator:
12:00 PM Interdisciplinary Collaboration
Opportunities Vice Dean for Academic
12:01 PM – Lunch Break
1:00 PM
1:01 PM – PM Session 3: Funding and Speaker:
2:00 Resource Allocation Strategies Joelyn C. Leynes
Director of Finance/Grants
2:01 PM – Session 4: Enhancing University Discussion Panelists:
2:45 PM Research Output and Impact Dr. Enya Marie D. Apostol
Panel University President

Deans, and selected Professors

Moderator:
Head of the Research Office
Panelists
2:46 PM – Afternoon Break
3:00 PM
3:01 PM – Session 5: Roadmap Facilitator:
3:45 PM Development and Action Leonel C. Mendoza
Planning Dean of Research & Development
Open Forum
3:46 PM – Closing Remarks Speaker:
4:00 PM Dr. Enya Marie D. Apostol
University President or Dean of
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Research & Development

BUDGETARY REQUIREMENTS
BUDGETARY REQUIREMENTS FOR RESEARCH AND INNOVATION MEET
REQUIREMENTS SUBTOTAL GRANDT
OTAL
A. Venue Rental ₱30,000 ₱30,000
Full-day use of AVR, including utilities
B. Catering Services
Morning Snacks (Coffee Break): ₱150/person
Coffee, tea, assorted pastries, and cookies
Total: ₱150 × 32 participants ₱4,800
Lunch: ₱1,500/person
Appetizer: Garden salad
Main courses: Grilled chicken, beef stew, steamed fish
with ginger
Sides: Rice and mashed potatoes
Dessert: Seasonal fruit platter and chocolate cake ₱44,700
Drinks: Iced tea and mineral water
Total: ₱1,096 × 32 participants ₱35,100
Afternoon Snacks: ₱150/person
Sandwiches (ham & cheese, egg salad) and chips
fresh fruit juice and cupcakes
Total: ₱150 × 32 participants
Service Charge and Buffet Setup includes servers, ₱4,800
utensils, and table setup.
C. Event Materials and Lump Sum ₱12,800
Kits (notebooks, pens, folders): ₱400 × 32 participants ₱3,200 ₱20,000
Name tags and lanyards: ₱100 × 32 Lump Sum ₱4,000
D. Technical Setup
Equipment (projector, microphones, sound system): ₱20,000 ₱30,000
IT Support Staff (2 personnel): ₱5,000 × 2 ₱10,000
E. Event Decorations
Stage backdrop, banners, and signage ₱10,000 ₱15,000
Centerpieces and venue styling ₱5,000
F. Honorarium
Resource Speakers (3): ₱10,000 × 3 ₱30,000 ₱30,000
G. Transportation ₱10,000
Travel allowance for participants and staff ₱10,000
H. Miscellaneous and Tokens
Miscellaneous expenses ₱1,000
Tokens of appreciation for speakers and guests: ₱9,000 ₱10,000
₱3,000 × 3
I. Contingency Fund
Reserved for unexpected costs ₱22,500 ₱22,500
J. Professional Fee ₱25,000 ₱25,000
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

TOTAL: ₱250,000 ₱250,000

BUDGETARY REQUIREMENTS PACKAGES

Category Basic Package A Standard Package B Premium Package C

(₱200,000) (₱250,000) (₱300,000)
Venue (AVR full-day (AVR full-day rental (AVR full-day with VIP
Rental rental) with priority setup) amenities)

Catering Coffee, tea, and Coffee, tea, cookies, Coffee, tea, assorted
Services cookies and assorted pastries pastries, and fresh fruits
Morning
Snacks
Two main courses Three main courses Four main courses
(chicken and fish), (chicken, beef, fish), (chicken, beef, fish,
rice, iced tea, rice, mashed vegetarian), rice, mashed
Lunch seasonal fruits potatoes, salad, potatoes, soup, salad,
dessert (cake), iced desserts (cakes and ice
tea, mineral water cream), premium drinks

Sandwiches and Sandwiches, chips, Deluxe sandwiches,

Afternoon juice juice, and cupcakes smoothies, cookies, and
Snacks cupcakes
(Simple kits: (Kits with branded (Premium kits: leather-
Event notebooks, pens, folders, notebooks, bound notebooks, pens,
Materials and name tags) and pens) and name tags with
lanyards)

Equipment Equipment (projector, Equipment (projector,

Technical (projector, microphones, sound microphones, sound
Setup microphones, system): system):
sound system) IT Support Staff (1 IT Support Staff (2
personnel) personnel)
Contingency
Fund
Reserved for 10% 10% 10%
unexpected
costs

Professional
Fee 10% 10% 10%
ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Floor Plan
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

SWOT ANALYSIS

Strengths Weaknesses Opportunities Threats

- Certified team
- Limited funds for - Rising demand - High competition
(NCIII in Event
large events. for unique events. in the industry.
Management).

- Strong - Growth in digital - Economic

reputation and - Small team size. and hybrid challenges
awards. events. affecting clients.

- Creative and - Partnerships - Unpredictable

- Dependence on
customizable with schools and disruptions (e.g.,
outside vendors.
events. businesses. disasters).

- Good network of - Limited - Wider reach - Rising costs for

suppliers and presence outside through social supplies and
venues. local area. media. services.

ACTION PLAN

 Monitor a long-term weather forecast to anticipate potential

issues.
 Arrange for back-up generators when there’s a power
interruption.
 Verify all equipment if it is functioning properly and conduct
thorough rehearsal.
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

Research And Innovation Meeting

November 21,2024

CHECKLIST

[ ] Agenda
[ ] Tables
[ ] Chairs
[ ] Electric Fans/ Open Aircon
[ ] Notepads/ Pens
[ ] Laptops/ Tables
[ ] Projector/ Screen
[ ] Handouts/ Reports
[ ] Whiteboard/ Markers
[ ] Water/ and Beverages
[ ] Name Tags
[ ] Action Items
[ ] Timer/ Clock
[ ] Microphones
[ ] Projector Remote/ Clicker
[ ] Business Cards
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

CALENDAR OF ACTIVITIES

ACTIVITY PERSON INVOLVED DATE

Initial Planning and Event Director, Planning Team January 10, 2025
Coordination Meeting
Venue Confirmation and Event Director, Venue January 20, 2025
Setup Planning Coordinator
Outreach to Potential Event Director, Speaker January 30, 2025
Speakers and Panelists Coordinator
Initial Promotional Material Marketing Team February 5, 2025
Creation
Event Budget Finalization Event Director, Finance Team February 10, 2025
and Allocation
Participant Registration Registration Team February 15, 2025
Opens
Collaborative Meeting with Event Director, Research Office February 20, 2025
Research Office Representatives
Secure Catering and Logistics Coordinator, Catering February 25, 2025
Logistics Providers Team
Confirm Speaker and Event Director, Speaker March 1, 2025
Panelist Availability Coordinator
Finalize Event Program Event Director, Program March 5, 2025
and Schedule Coordinator
Send Event Reminders to Event Director, Registration March 7, 2025
Participants Team
Prepare Event Materials Event Director, Administrative March 10, 2025
(Decorating) Team
On-Site Venue Inspection Event Director, Venue March 14, 2025
Coordinator
Meeting Event Proper Event Agent March 15, 2025

LETTER OF AGREEMENT
 ANKYMARA’S ENCHANTED EVENTS
“EVENTS THAT MATTER”
Balite Site, Calapan City, Oriental Mindoro
Email Address: ankymarasenchantedevents@gmail.com
Contact no.: 09664783515

This document serves as a binding contract. This agreement is entered

into between Ms. Jessel Abata, as the Client, and Mary Ruth Villasur, as the
Event Director. Signed this day, November 21, 2024 (Thursday, 8:00 AM).
The Client agrees to engage the services of the Event Director for the
Research and Innovation Meeting to be held on March 15, 2025, at the Audio-
Visual Room (AVR), Mindoro State University - Calapan City Campus. Both
parties agree to the following terms and conditions:

1. Event Details:
 Event Title: Research and Innovation Meeting
 Date: March 15, 2025
 Time: 8:45 AM – 4:00 PM
 Venue: Audio-Visual Room (AVR), Mindoro State University - Calapan
City Campus

2. Cancellation Policy:
Client Cancellations:
 If the Client cancels within two (2) weeks before the event, they will
receive a refund of 20% of the original fee.
 If the Client cancels within seven (7) days before the event, they will
receive a refund of 10% of the original fee.
 No refund will be issued for cancellations made four (4) days or fewer
before the event.

Planner Cancellations:
 If the Event Director cancels, they must either:
o Provide a qualified substitute planner to fulfill the agreement.
o Refund the full fees, minus the costs of non-refundable deposits
already paid.

This agreement is legally binding and ensures both parties commit to

their respective roles and responsibilities for the successful execution of the
event.

Ms. Jessel Abata Ms. Mary Ruth

Villasur
Client Event Planner

Signed on:
December 01, 2024
Sunday 9:00 am