Writing: Formal letter
I A Compare the two versions to identify the differences between formal and informal language. Fill in the blanks in the table
below. Use the prompts and give examples from the texts.
The use of ‘get’; the use of phrasal verbs (verb + preposition); we tend to use more nouns; linking words; contractions;
Informal Formal
I B Write the formal alternatives of the following expressions.
1. Believe me 2. We’ll be in touch 3. As soon as they do 4. Dear Jilly 5. All the best
Write one word in each gap
Dear Mr Saleh,
----
I am writing to apply/ask/request for the position of Editorial Assistant which
was shown/advertised/presented in the latest edition of Gulf News.
I am currently employed/worked/used by a Market Research company as a research assistant, but am keen
to ( want, pursue, take ) a career in publishing, because I enjoy reading and write my own poetry.
As you will notice on the included/mentioned/attached CV, I graduated in European Literature. At University
I gained considerable experiment/expression/experience working on the student magazine, so I
am familiarized/familiar/informed with editing techniques. I work well
under anxiety/demands/pressure and enjoy working in a team. In addition, I speak
English excellently/strongly/fluently .
I would be available/around/accessible for interview from next week. Meanwhile, please do
not wait/stop/hesitate to contact me if you require further information.
I look forward to hearing from you.
Yours ……………………………………,
Margaret Roan
IV Read Lara’s letter again and complete the paragraph plan below.
Availability; Relevant experience; Reasons for writing; Closing comment; Reasons for applying and suitability for the job;
signing off; salutation
1. …………………………………….
2. ………………………………………….
3. ……………………………………………
4. …………………………………………….
5. ……………………………………………
6. ……………………………………………..
7. …………………………………………
Source of info
In yesterday’s/today’s issue of … (name of paper/magazine) you advertised the post/position of…
I am writing with reference to/in reply to your advertisement which appears in ……
I was interested to read your advertisement in last week’s edition of the …
It is with interest that I read your advertisement in last week’s edition of the …
Applying for a vacancy
I would like you to consider my application for the advertised post.
Following our telephone conversation I am sending you my personal documentation.
As discussed on the phone today I am sending you my personal documentation.
Having completed my training as a/an …, I am now looking for a post in …
I am seeking a change because I want to extend my knowledge of marekting.
Giving info
As you will see from the enclosed curriculum vitae/résumé …
I am currently attending … (school) where I am doing a course in business administration.
I am computer-literate.
I speak fluent English and have a basic knowledge of French.
After my training I worked for a local export firm for four years.
Motivation and suitability for the job
I hope to be able to use/apply my skills/experience in … in the advertised post.
I am confident that I will be able to use/apply my skills/experience in … in the advertised post.
During my training I have taken a great interest in working (together) with …
I am applying for the position offered because my present job does not offer me any promotion prospects.
I am seeking a change as I think your firm offers me better opportunities.
This job would give me the opportunity to extend my knowledge of … /to use my IT skills.
I wish to work abroad and make use of my knowledge of languages.
I am applying for the position offered because I would like to move on to a job with more responsibility.
My personal skills will enable me to work as an effective member of your team.
I am prepared to work overtime during the busy times of the year.
Closing sentences
I am available for an interview at any time.
I am available for an interview at your convenience and can be contacted at my home telephone number.
I am available for an interview whenever it suits you.
I would be delighted to be invited to an interview.
I look forward to hearing from you.
Should you require further information about my qualifications , my current employer will be willing to
provide a reference.
The names of two referees are given below.
My present employer, … (name), is informed of my application and would be willing to act as a referee.
