GUJARAT TECHNOLOGICAL UNIVERSITY
Chandkheda, Gujarat.
VISHWAKARMA GOVERNMENT ENGINEERING COLLEGE
A Project ReportOn
Exam And Attendance
Prepare as a part of the subject DESIGN
THINKING(BE01000071) – 1 B.E. SEM –1
Information Technology Department
SUBMITTED BY
GROUP:
Sr. Name of student Enrolment No.
1. Valiya Vivekbhai 240170116076
2. Pujara Ridham 240170116056
3. Vyas Rushi 240170116078
4. Patel Divy 240170116048
5. Gavit Hareshbhai 240170116023
(Guided By)
Prof. Om Mehta
(Head of Department)
Dr. Vibha Patel
Academic Year: 2024-25
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ACKNOWLEDGEMENT:
The faculty of our subject helped us a lot in completing our project and guided us if we got stuck
somewhere and also guided us how to develop this project so I and my team members are very thankful
to them. Thank you Secondly, my team members have also helped me a lot in this project, so I would
also like to thank them
Abstract:
Effective exam and attendance management is essential in college to ensure streamlined academic
administration and improved student engagement. This system integrates technology to automate
processes like attendance recording, exam scheduling, and result generation. It uses a centralized
database to maintain accurate records, reduce manual errors, and provide real-time access to faculty and
students. Attendance tracking can leverage biometric systems, RFID, or mobile-based applications to
ensure authenticity and transparency. Exam management includes features for creating timetables,
assigning invigilators, and generating reports. The system improves administrative efficiency, fosters
accountability, and enhances the overall educational experience by minimizing the burden on staff and
providing students with clear, timely updates on their academic status.
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Contents:
1) Introduction
2) AEIOU Canvas
3) Empathy Canvas
4) Ideation Canvas
5) Swot analysis
1. Introduction
In colleges, managing exams and student attendance is a critical administrative task that significantly
influences academic success and institutional efficiency. Traditional manual methods for handling these
processes often lead to errors, inefficiencies, and a lack of transparency. With advancements in
technology, there is a growing need for a reliable and automated system to streamline these functions.
An exam and attendance management system aims to address these challenges by automating key tasks
such as attendance tracking, exam scheduling, result processing, and report generation. This system
leverages technologies such as biometric devices, RFID, and web-based applications to ensure accuracy,
accessibility, and ease of use. By reducing the dependency on manual labor and minimizing errors, it
provides a more efficient and organized approach to academic management.
This paper explores the design and implementation of an exam and attendance management system
tailored for colleges, focusing on its features, benefits, and potential to enhance administrative
workflows while improving the academic experience for both students and staff.
2. AEIOU Canvas
• AEIOU stands for Activity, Environment, Interaction, Object, and User.
•AEIOU is a heuristic to better explain the findings collected by ethnographic experience
in the industry. The main function of that function is to code data and create building
blocks of models that will eventually resolve the client's goals and concerns.
Activities: -
• Mark Attendance
• Speaking
• Writing
Environment: -
• Noisy
• Inattention of students
• Paper Based Attandence
• No Fix Time
Interactions: -
• Student to Student
• Student To Faculty
• Faculty to all student
Objects: -
• Attendance sheet
• Pen And Paper
• Student ID card
• Chalk and Board
Users: -
• Students
• Faculty
• Principal
• Senior cr
3. Empathy Canvas:-
• The Empathy Canvas is a strategic tool designed to foster understanding and
empathy for users, customers, or stakeholders. It is commonly used in design
thinking, user experience design, and innovation processes. The canvas helps
teams deeply understand the needs, emotions, and perspectives of their target
audience by exploring their thoughts, feelings, behaviors, and challenges.
Users: -
• Government Colleges
• Private Colleges
• Schools
Stake Holders: -
• Administrators
• IT support staff
• Parents
• Software vendars
Activities: -
• Empathy Mapping
• Mapping touch points
• Feedback collection
• Visibility Testing
4. Ideation Canvas: -
• Ideation is a method in which you create thoughts and suggestions through sessions
such as Sketching, Prototyping, Brainstorming, Brain writing, Worst Possible Concept,
and a wealthof other thoughts. Ideation is also the most thrilling stage of the Design
Thinking project because, through Ideation, the goal is to produce a vast range of ideas
that the team will thenfilter and cut into the best, most realistic, or most creative, in
order to encourage new and improved design solutions.
People: -
• Staff
• College administratories
• Faculties
• Students
• Parents
• Technical teams
Activities: -
• Speaking
• Verification
• Writing
• Mark Attendance
Situation/Context/Location: -
• School
• College
• offices
• Working Sides
Props/Possible Solutions :-
• Face Recognition
• RFID-Based System
• QR code scanning
• Cloud-Based attendance System
• Biometric Attendance
5. Swot analysis :-
