POLICY ON COLLECTION OF DUES AND REPOSSESSION OF SECURITY

1.Introduction :

The debt collection policy of the bank is built around dignity and respect to customers.
Bank will not follow policies that are unduly coercive in collection of dues. The policy is
built on courtesy, fair treatment and persuasion. The bank believes in following fair
practices with regard to collection of dues and repossession of security and thereby
fostering customer confidence and long-term relationship.

The repayment schedule for any loan sanctioned by the bank will be fixed taking into
account paying capacity and cash flow pattern of the borrower. The bank will explain to
the customer upfront the method of calculation of interest and how the Equated
Monthly Installments (EMI) or payments through any other mode of repayment
will be appropriated against interest and principal due from the customers. The bank
would expect the customers to adhere to the repayment schedule agreed to and
approach the bank for assistance and guidance in case of genuine difficulty in
meeting repayment obligations.

Bank’s Security Repossession Policy aims at recovery of dues in the event of default and
is not aimed at whimsical deprivation of the property. The policy recognizes fairness
and transparency in repossession, valuation and realization of security. All the practices
adopted by the bank for follow up and recovery of dues and repossession of security will
be inconsonance with the law.

2. General Guidelines:

All the members of the staff or any person authorized to represent our bank in
collection or/and security repossession would follow the guidelines set out below:
1. The customer would be contacted ordinarily at the place of his/her choice
and in the absence of any specified place, at the place of his/her residence and if
unavailable at his/her residence, at the place of business/occupation.
2. Identity and authority of persons authorized to represent bank for follow up
and recovery of dues would be made known to the borrowers at the first instance. The
bank staff or any person authorized to represent the bank in collection of
dues or/and security repossession will identify himself / herself and display the
authority letter issued by the bank upon request.
3. The bank would respect privacy of its borrowers.
4. The bank is committed to ensure that all written and verbal communication with its
borrowers will be in simple business language and bank will adopt civil manners for
interaction with borrowers.
 5. Normally the bank’s representatives will contact the borrower between 0700 hrs and
1900 hrs, unless the special circumstance of his/her business or occupation requires
the bank to contact at a different time.
6. Borrower’s requests to avoid calls at a particular time or at a particular place
would be honoured as far as possible.
7. The bank will document the efforts made for the recovery of dues and the copies of
communication sent to customers, if any, will be kept on record.
8. Inappropriate occasions such as bereavement in the family or such other calamitous
occasions will be avoided for making calls/visits to collect dues.

3. Giving notice to borrowers:

While written communications, telephonic reminders or visits by the bank’s

representatives to the borrowers place or residence will be used as loan follow up
measures, the bank will not initiate any legal or other recovery measures including
repossession of the security without giving due notice in writing. Any genuine
difficulties expressed/disputes raised by the customer will be considered by the banks
before initiating recovery measures. Bank will follow all such procedures as required
under law for recovery/repossession of security.

4. Repossession of Security:

Repossession of security is aimed at recovery of dues and not to deprive the borrower of
the property. The recovery process through repossession of security will involve
repossession, valuation of security and realization of security through appropriate
means. All these would be carried out in a fair and transparent manner. Repossession will
be done only after issuing the notice as detailed above. Due process of law will be
followed while taking repossession of the property. The bank will take all reasonable care
for ensuring the safety and security of the property after taking custody, in the ordinary
course of the business and necessary cost will be charged to borrower.

5. Valuation and Sale of Property:

Valuation and sale of property repossessed by the bank will be carried out as per law and
in a fair and transparent manner. The bank will have right to recover from the borrower
the balance due if any, after sale of property. Excess amount if any, obtained on sale of
property will be returned to the borrower after meeting all the related expenses
provided the bank is not having any other claims against the customer.
In the case of hypothecated assets after taking possession if no payment is forthcoming a
sale notice of 7 days time to respond will be sent to the borrower. Thereafter the
bank will arrange for sale of the hypothecated assets in such manner as deemed fit by the
bank. In respect of cases under SARFAESI Act as per the provisions of the Act, 30 days
notice of sale will be sent. When public auction or by tender is envisaged, the same
will be published in two leading news papers out of which one is in local
vernacular paper.

6. Opportunity for the borrower to take back the security:

As indicated earlier in the policy document, the bank will resort to repossession of
security only for the purpose of realization of its dues as the last resort and not with
intention of depriving the borrower of the property. Accordingly the bank will be
willing to consider handing over possession of property to the borrower any time after
repossession and before sale transaction of the property takes place, provided the bank
dues are cleared in full. If satisfied with the genuineness of borrower’s inability to pay the
loan installments as per the schedule which resulted in the repossession of security, the
bank may consider handing over the property after receiving the installments in
arrears. However, this would be subject to the bank being convinced of the
arrangements made by the borrower to ensure timely repayment of remaining
installments in future.

If the amounts are repaid, either as stipulated by the bank or dues settled as agreed to by
the bank, possession of seized assets will be handed back to the borrower within seven
days after getting permission from the competent/sanctioning authority within seven days
after date of permission from competent authority of the bank or court/DRT concerned if
recovery proceedings are filed and pending before such forums.

7.Engagement of recovery agents:

The bank may utilize the services of recovery agents for collection of dues and
repossession of securities. Recovery agents will be appointed as per regulatory
guidelines issued in this regard. In this respect
1. The name and address of all Recovery Agents on the bank’s approved panel of the bank
will be placed on the bank’s website for information and concerned.
2. Only recovery agents from the approved panels will be engaged by the bank.
3. In case bank engages service of such recovery/enforcement/seizure agent for any
recovery case, the identity of the agent will be disclosed to the borrower.
4. The recovery agents engaged by the bank will be required to follow a code of conduct
covering their dealings with customers.

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